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Understanding Your CP 214 Notice

You received this notice because you filed Form 5500-EZ for a retirement plan last year (or you filed Form 5500-SF in place of a Form 5500-EZ for a one-participant plan). This notice is a reminder of your filing requirements.


What you need to do

  • Since the CP 214 is a reminder notice, you don’t have to respond to the IRS.

  • Review your records to determine if you’re required to file a Form 5500-EZ (or 5500-SF as a one-participant plan filer) for the current plan year. If you are, file it by the last day of the 7th calendar month after the end of the plan year (July 31 for calendar-year plans).

You may want to...

  • Review the instructions for Form 5500-SF on the Department of Labor’s Form 5500 page to see if you’re eligible to file electronically on Form 5500-SF as a one-participant plan filer.

  • Visit the Form 5500 Corner for links to forms and instructions.

Answers to Common Questions

Why did I receive a CP 214 notice?

Each year, we mail a CP 214 notice, Filing Requirements Reminder, to everyone who filed Form 5500-EZ (or Form 5500-SF as a one-participant plan filer) in the previous year. The notice:

  • summarizes the filing requirements for one-participant plans and certain foreign plans,
  • asks the recipient to verify whether or not the plan will be required to file Form 5500-EZ or 5500-SF, if eligible, for a plan year, and
  • explains the penalties that may be assessed if a required return isn’t filed by its due date.

Our records show that you previously filed Form 5500-EZ, Annual Return of One-Participant (Owners and Their Spouses) Retirement Plan, or Form 5500-SF, Short Form Annual Return/Report of Small Employee Benefit Plan in lieu of a paper Form 5500-EZ. This notice is a reminder that annual filing requirements apply to certain employers who have a one-participant or a certain type of foreign retirement plan. Use the information in this notice to determine whether you’re required to file.


When are CP 214 notices sent?

The CP 214 notice is sent to two months before the plan year ends.


What should I do if I receive a CP 214 notice?

Review your records to determine if you’re required to file a Form 5500-EZ (or 5500-SF) for the current plan year. If you are, you must file the return by the last day of the 7th calendar month after the end of the plan year (July 31 for calendar-year plans). You may use Form 5558, Application for Extension of Time to File Certain Employee Plan Returns, to apply for a one-time extension of time to file.


What should I do if the EIN, plan name or plan number on our filed return doesn’t match the notice?

As indicated on the notice, mail or fax us:

    1. A copy of the notice, and

    2. A statement explaining why the information on the notice doesn’t match the information on the return (the statement should explain why the return was filed under a different sponsor name, EIN or plan number)

Mail:

Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0020

Fax:

(801) 620-7116


What should I do if I receive a CP 214 notice but I’m not required to file a return?

Since the CP 214 is a reminder notice, you don’t have to respond.

You aren’t required to file a Form 5500-EZ or 5500-SF for the plan year if the plan’s total assets (either alone or in combination with another one-participant plan you maintain) are $250,000 or less, unless this is the final plan year. For more information, see Form 5500-EZ Instructions and the second page of the notice.


What should I do if I’m required to file a return?

If you’re required to file, you must file the return by the last day of the 7th calendar month after the end of the plan year.

You may file either:

    1. Form 5500-SF – filed electronically using the Department of Labor’s online filing system, EFAST2, or 

    2. Form 5500-EZ – filed on paper by mailing it to:
      Department of the Treasury
      Internal Revenue Service
      Ogden, UT 84201-0020

You may use Form 5558 to apply for a one-time extension of time to file. See the Form 5500 Corner for forms and instructions.


Who is responsible for filing the Form 5500-EZ or 5500-SF?

The plan sponsor is responsible for filing annual Form 5500-EZ or 5500-SF.

In some cases, the plan sponsor may have a contract with an outside administrator who may complete the form. However, the plan sponsor or plan administrator is responsible for the accuracy of the filing and must sign the return. To determine if your contract with an outside administrator covers the completion of the form, review your contract.


What are the penalties on late-filed or incomplete Form 5500-EZ and 5500-SF returns?

The Internal Revenue Code imposes a penalty of $25 a day (up to $15,000) for not filing returns in connection with pension, profit-sharing, etc., plans by the required due date.


Is there any way to reduce late filer penalties?

The IRS will consider a “reasonable cause” statement submitted explaining why the return is late. Submit a reasonable cause statement with the late Form 5500-EZ explaining why the return was late.


Who should I contact with questions about a CP 214 notice?

Call IRS Employee Plans Customer Account Services at (877) 829-5500 (toll-free) for questions about the notice and Form 5500-EZ or 5500-SF filing requirements. You may also email us general questions at RetirementPlanQuestions@irs.gov. For additional information on 5500-series returns, see the Form 5500 Corner.


Where should I send replies to a CP 214 notice?

Since the CP 214 is a reminder notice, you don’t need to respond. However, if you want to send a response (for example, if the EIN on the notice is incorrect), here’s how to contact us.

Mail:

Internal Revenue Service
Ogden, UT 84201-0018
Attention: EP Entity Unit, Mail Stop 6273

If using a private delivery service:

Internal Revenue Service
1973 N. Rulon White Blvd.
Ogden, UT 84404
Attention: EP Entity Unit, Mail Stop 6273

Fax:

(801) 620-7116


Tips for next year

Consider filing your one-participant plan return electronically by using the Form 5500-SF on the EFAST2 system. Filing electronically makes the process easier for the filer and increases data accuracy. See the Frequently Asked Questions about EFAST2.


Additional resources:

Page Last Reviewed or Updated: 18-Sep-2013