Mandatory Information Reporting for Continuing Education Providers
Providers must collect and send the following information to the IRS for program attendees who wish to obtain IRS CE hours:
- Attendee first and last name
- Attendee PTIN
- Program number
- Number of CE hours earned
- Date CE was completed
During the first nine months of the year, providers must submit program completion information quarterly at a minimum (by March 31, June 30, and September 30).
During the fourth quarter (October 1 –December 31), providers must report program completion information within ten business days of delivery of each program. This will help ensure that CE information is available during the PTIN renewal period.
Providers will have two options for submitting program completion/PTIN data to the IRS:
- Providers can input the data into an Excel template and upload the document to their individual IRS CE Provider account. Click here for link to template. This method is recommended for providers submitting more than 25 individual PTIN-level CE Records at one time.
- Providers can input information directly into the IRS CE Provider system through their IRS CE Provider account. This option is a manual data entry process and providers will input information for each preparer by program delivered. This method is recommended for providers submitting 25 or less individual PTIN-level CE Records at one time.
NOTE: The Excel PTIN upload template cannot exceed 2MB in size (approximately 20,000 records). If files exceed 2MB, the information must be broken up into multiple files and uploaded separately.
How to Handle Duplicate or Incorrect PTIN Records:
Incorrect Credit Hours - If you mistakenly submit a record giving a participant the incorrect amount of credit hours, you should submit another record with the correct credit hours and the PTIN system will overwrite the incorrect information.
Note: The overwrite feature only works if the record has the exact same PTIN holder’s name, PTIN, program number and program completion date.
Incorrect Program Completion Date - If you entered a record and the only incorrect information is the program completion date, as long as the completion date submitted was for the correct calendar year and the participant’s certificate completion reflects the correct completion date, no action is required.
Incorrect program number or incorrect participant - If you submit a PTIN record with the wrong program number or wrong participant, you should submit a new PTIN record with the correct information and then contact the CE customer Support Line at 855-296-3150. We are currently working on system functionality to delete or modify these records. As an interim solution, we are collecting this information through our help desk assistors and will contact you to correct the erroneous record(s) once the functionality is in place.