1.14.1  Logistics Management

1.14.1.1  (08-05-2008)
Logistics Management Overview

  1. Logistics Management, REFM, oversees operations and establishes policy in:

    • Occupational Safety and Health

    • Environmental Management

    • Administrative Mail Management

    • Warehousing and Transportation Management

    • Property Management including inventory, control and disposal (e.g., excessing procedures)

    • Desktop Supplies

    • Logistics and other services contracts

    • Records Management

  2. Logistics Management performs the selection and apportionment of these assets and services to best serve IRS plans and programs.

  3. This IRM identifies the purpose, directives, and responsibility of the Logistics Management Branch, and its relationship to the other functions within the Real Estate and Facilities Management Division, Agency-Wide Shared Services.

1.14.1.2  (08-05-2008)
Requirements and Limitations

  1. The General Services Administration (GSA) is authorized by the Federal Property and Administrative Services Act of 1949, as amended, to prescribe procurement and supply of personal property and non-personal services and performance of related functions, utilization of available property, and disposal of surplus property.

  2. The Federal Acquisition Regulations (FAR) codify uniform policies for acquisition of supplies and services by executive agencies. They are issued and maintained jointly, pursuant to the OFPP Reauthorization Act, under the statutory authorities granted to the Secretary of Defense, Administrator of General Services and the Administrator, National Aeronautics and Space Administration.

  3. The Occupational Safety and Health Administration (OSHA) is authorized by the Occupational Safety and Health Act of 1979, as amended, to prescribe standards and requirements of federal agencies to ensure to each employee the provision of a place of employment which is free from recognized hazards, and compliance with occupational safety and health standards promulgated under this Act (29 CFR 654).

  4. The Environmental Protection Agency (EPA) administers federal regulations related to the protection of the environment. It supports coordinated and effective governmental action to ensure sound environmental stewardship, the prevention of environmental incidents, the compliance with all relevant environmental regulations, and the promotion of continual improvement in environmental performance.

  5. The National Archives and Records Administration under the Federal Records Act of 1950 and pursuant to Title 44, U.S.C. Section 3102, prescribes standards for federal agencies to established records management programs to ensure the economical and efficient management of its records.

  6. The nature and delivery of services furnished by Logistics Management to IRS may be affected by regulations and rules administered by government control agencies, including the Department of Transportation, and the US Postal Service. Logistics services may also be regulated by other laws, Executive Orders, or directives of other governmental agencies.

  7. All such laws, orders, regulations, and directives prescribing courses of action shall be followed by all IRS offices, except as they may be supplemented by policies issued by the REFM National Office.

1.14.1.3  (08-05-2008)
Responsibilities

  1. Real Estate and Facilities Management (REFM) is a consolidated organization designed to provide facilities services to the modernized Internal Revenue Service. The Headquarters Real Estate and Facilities Management Division is responsible for developing standardized processes and policy guidance for facilities operations, to enable its Associate Directors and Territory Managers to draw upon a nationwide network of facilities management professionals (architects, designers, engineers, certified project managers, and industrial hygienists)

  2. The Director, Real Estate and Facilities Management is responsible for determining standards, objectives and practices for logistics services, real estate and property management throughout the IRS.

  3. The Associate Director, Logistics Management delivers program support and policy development, including:

    1. establishing policy regarding the delivery, maintenance, inventory and excessing of personal property;

    2. oversight of warehousing and transportation services through the national contract for centralized logistics services and warehousing operations;

    3. administration of the national supply contract to ensure timely delivery and simplified processing of office supply orders;

    4. oversight of contract mail services, which range from full level mail receipt and delivery in some offices, to oversight of mail contractors, providing program assistance in offices where REFM is not on site.

    5. administration of the Occupational Safety and Health program, including the planning and execution of hazard abatement; employee training in safety practices and inspections and incident reporting; office incident control and notification; and immediate response to emergency situations;

    6. administration of the Environmental Management Program to implement effective environmental management practices, ensuring environmental stewardship and compliance with federal and local environmental regulations;

    7. oversight of the IRS Records Management Program to provide economical and efficient management of its records, providing the application of sound management practices and techniques in the creation, maintenance, retrieval, preservation, and disposition of records; and

    8. administration of the national copier contract.

  4. The Associate Director, Management and Administration, has comprehensive program responsibilities and oversight for: the Administrative Support Services Program; Business Plan Development and Tracking; the Performance Measures Program, the Communications Program; and the AWSS Embedded Learning and Education Program.

  5. The Associate Director, Finance, administers the REFM Budget.

  6. The Associate Director, Design Strategy and Campus Planning is responsible for:

    1. Architecture and engineering planning and support;

    2. the Strategic Campus Action Team;

    3. Building Delegation;

    4. the Energy Program; and

    5. field design support

  7. The Associate Director, Real Estate Systems Management provides business systems planning and support to REFM Headquarters and field operations. The REFM Business Systems Planning staff:

    1. Develops and implements information technology strategies for REFM Servicewide;

    2. Coordinates REFM IT requirements with REFM Finance and the AWSS Business Systems Planning Office;

    3. Conducts IT Systems Planning and implementation including the formulation of the REFM Systems Plan and budget; and

    4. Delivers Project Management for IT consulting support to ensure that REFM systems comply with the Federal Information Security Management Act (FISMA) requirements.

  8. The Associate Director, Real Property Management delivers policy and program development in the management of IRS real property through administration of the Delegated Leasing program and real estate Portfolio Management, providing strategic planning for the Business Units regarding leasing option decisions.

  9. The Associate Director, Project Management provides strategic oversight of space and property projects in their planning, design and acquisition.

  10. The Associate Director, REFM Operations, serves as advocate for issues affecting the client base of business units and oversees 14 REFM Territory offices.

  11. The Territory Managers oversee the delivery of REFM programs and services provided to the business units within their geographic territories.


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