Part 1. Organization, Finance and Management

Chapter 31. CFO Internal Policy and Procedures

Section 7. Operating Procedures for the Revenue Systems and Analysis Section in the National Headquarters Office (Cont. 1)

1.31.7  Operating Procedures for the Revenue Systems and Analysis Section in the National Headquarters Office (Cont. 1)

1.31.7.4 
RRACS Accounting Applications

1.31.7.4.4 
Data Entry

1.31.7.4.4.2 
Types of Journal Entries

1.31.7.4.4.2.2 
Intra-governmental Payment and Collection System (IPAC) Transactions

1.31.7.4.4.2.2.7  (07-26-2011)
Railroad Retirement Taxes (RRT) (Journal Numbers 014 and 019)

  1. The journalizing of the reimbursement of RRT refunded from the IRC Refund appropriation (Journal 019), or a reversal (credit) of RRT back to the IRC Refund appropriation (Journal 014).

  2. Source data for the journal entry is the total principal and total interest from page 7 of the NTRR report for the month.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select IPAC Receipt/Disbursement. Click on "Apply" button.
    Revenue Accounting Control System Sub Menu Record Highlight Railroad Retirement  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply" button.
    RACS Intermediate Menu Select Highlight Railroad Retirement DR or Railroad Retirement CR.  
    Account Period Accept the current month. Click on "Apply" button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click "OK" or "Add" .
    Maintain Journal Entry Ledger Classification Highlight Principal, RRT or Interest, RRT.  
    Amount Enter the amount to be journalized for the highlighted principal or interest. Click on "OK" .
      Repeat for each account that has an amount. When finished with required inputs. . . Click on "Cancel" button.
    Maintain Source Journal Journal Entry If correct.. Click on "OK" button.
    If incorrect.. Highlight the incorrect entry, click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Message   Click on "Message" .
      Type in message. Click on "OK" button.
    Post   Click on "Post" .

  3. The following general ledger accounts are affected by Journal 014, Railroad Retirement Debit or 019, Railroad Retirement Credit.

    Account Numbers Railroad Retirement (RR) Debit Application (014) RR Credit Application (019) Account Name
    0903 Credit Debit HQ Disbursement Principal
    0904 Credit Debit HQ Disbursement Interest
    5130 Debit Credit HQ Principal, RRT
    5230 Debit Credit HQ Interest, RRT

1.31.7.4.4.2.3  (12-01-2003)
Other Agency Disbursements

  1. The following subsections contain instructions on preparing journals for disbursements by the BATF and the U.S. Customs Service.

1.31.7.4.4.2.3.1  (07-26-2011)
Bureau of Alcohol, Tobacco, and Firearms (BATF) (Journal Number 020)

  1. The following information is required for journalizing of the refunds paid from the Refund Principal and/or Refund Interest appropriation (Journal 020).

  2. Source data for BATF journal entry is the monthly 224 from BATF and U.S. Customs via facsimile on second work day.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Other Agency Disbursement. Click on "Apply" button.
    Revenue Accounting Control System Sub Menu Record Highlight BATF.  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter date of source document. Click on "OK" or "Add" .
    Maintain Journal Entry Ledger Classification Highlight Principal or Interest BATF, or Reverse Principal or Reverse Interest, BATF.  
    Amount Enter the amount to be journalized. Click on "OK" .
    Amount Repeat for each account that has an amount. Click on "OK" for each account.
      When finished with required inputs. . . Click on "Cancel" .
    Maintain Source Journal Journal Entry If correct. . Click on "OK" .
    If incorrect.. . Highlight incorrect entry, then click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Possible Source Journals Highlight NTRR Line Data INC. Click on "Action" , then "Add" .
    Maintain Source Journal     Click on "OK" or "Add" .
    Maintain Journal Entry Line # Enter 81  
    Principal Click on box.  
    Items Enter # of items.  
    Amount Enter amount. Click on "OK" .
      Repeat above for interest. Click on "OK" . When next screen appears, click on "Cancel" .
    Maintain Source Journal Journal Entry If correct. . Click on "OK" .
      If incorrect.. . Highlight incorrect entry, then click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Message   Click on message.
      Type in message. Click on "OK" .
    Post   Click on "Post" .

  3. The following general ledger accounts are affected by Journal 020, BATF:

    Account Number Post As Account Name
    5150 Debit HQ Principal, BATF
    5250 Debit HQ Interest, BATF
    0903 Credit HQ Disbursement, Principal
    0904 Credit HQ Disbursement, Interest

1.31.7.4.4.2.3.2  (07-26-2011)
U. S. Customs Service (Journal Number 021)

  1. The journalizing of the refunds paid from the Refund Principal and/or Refund Interest for U.S. Customs (Journal 021). .

  2. Source data for U.S. Customs journal entry is the monthly 224 from BATF and U.S. Customs via facsimile on second work day.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Other Agency Disbursement. Click on "Apply" button.
    Revenue Accounting Control System Sub Menu Record Highlight Customs.  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter date of source document. Click on "OK" or "Add" .
    Maintain Journal Entry Ledger Classification Highlight Principal Customs or Interest Customs, or Reverse Principal Customs or Reverse Interest, Customs.  
    Amount Enter the amount to be journalized. Click on "OK" .
    Amount Repeat for each account that has an amount. Click on "OK" for each account.
      When finished with required inputs. . . Click on "Cancel" .
    Maintain Source Journal Journal Entry If correct. . Click on "OK" .
    If incorrect.. . Highlight incorrect entry, then click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Possible Source Journals Highlight NTRR Line Data INC. Click on "Action" , then "Add" .
    Maintain Source Journal     Click on "OK" or "Add" .
    Maintain Journal Entry Line # Enter 81  
    Principal Click on box.  
    Items Enter # of items.  
    Amount Enter amount. Click on "OK" .
      Repeat above for interest. Click on "OK" . When next screen appears, click on "Cancel" .
    Maintain Source Journal Journal Entry If correct. . Click on "OK" .
      If incorrect.. . Highlight incorrect entry, then click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Message   Click on message.
      Type in message. Click on "OK" .
    Post   Click on "Post" .

  3. The following general ledger accounts are affected by Journal 021, Customs:

    Account Number Post As Account Name
    5140 Debit HQ Principal, Customs
    5240 Debit HQ Interest, Customs
    0903 Credit HQ Disbursement, Principal
    0904 Credit HQ Disbursement, Interest

1.31.7.4.4.2.4  (12-01-2003)
Surplus Warrants

  1. This subsection provides instructions for entering journals for Surplus Warrants. The Surplus Warrants option in the RACS Main Menu is used to record warrants received directly from Treasury and issued to reduce the appropriation for funds taken by Treasury to transfer trust funds to other agencies.

  2. Revenue Systems and Analysis will receive and email from Revenue Reporting that a Surplus Warrant was requested from the Department of Treasury. The RSA analyst is to check the GWA system daily to see if warrant is posted. The warrant is retrieved from GWA and posted into RRACS.

1.31.7.4.4.2.4.1  (07-26-2011)
American Opportunity Credit, Surplus Warrant (Journal Number 079)

  1. The following information is required to journalize American Opportunity Credit Surplus Warrants (Journal Number 079).

  2. Source data for American Opportunity Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight American Opp. CR, Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight Amer OPP. Cr., Surplus Warrant  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 079 American Opportunity Credit Surplus Warrant:

    Account Number Post As Account Name
    5647 Debit HQ Expense, American Opp Tax Cr
    0232 Credit HQ Surp. Warrant, American Opp Tax

1.31.7.4.4.2.4.2  (07-26-2011)
Build America Bond, Surplus Warrant (Journal Number 099)

  1. The following information is required to journalize Build America Bond, Surplus Warrants (Journal Number 099).

  2. Source data for Build America Bond Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Click on Apply.
    Warrants.
    Revenue Accounting Control System Sub Menu Record Highlight Build America,Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight Build America,Surplus Warrant  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 099 Build America Bond, Surplus Warrant:

    Account Number Post As Account Name
    5648 Debit HQ Expense, Build America Bond
    0235 Credit HQ Surp Wart, Build America Bond

1.31.7.4.4.2.4.3  (03-18-2009)
Child Credit Surplus Warrant (Journal Number 023)

  1. The following information is required to journalize Child Credit Surplus Warrants (Journal Number 023).

  2. Source data for Child Credit Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on "Apply."
    Revenue Accounting Control System Sub Menu Record Highlight Child Credit Surplus.  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply."
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click on "OK" or "Add."
    Maintain Journal Entry Ledger Classification Highlight Child Credit Surplus or Reverse Child Credit Surplus.  
    Amount Enter the amount to be journalized. Click on "OK."
      Screen will default to the reverse entry. Click on "Cancel" .
    Maintain Source Journal Journal Entry If correct. . . Click on "OK" .
    If incorrect. . . Highlight the incorrect entry, click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Message   Click on "Message" .
      Type in message. Click Enter Key.
    Post   Click on "Post."

  3. The following general ledger accounts are affected by Journal 023 Child Credit Surplus Warrant:

    Account Number Post As Account Name
    5660 Debit HQ Expense, Child Credit.
    0222 Credit HQSurplus Warrant, Child Credit.

1.31.7.4.4.2.4.4  (07-26-2011)
COBRA, Surplus Warrant (Journal Number 096)

  1. The following information is required to journalize COBRA, Surplus Warrants (Journal Number 096).

  2. Source data for COBRA Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight COBRA, Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight COBRA, Surplus Warrant  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 096 COBRA, Surplus Warrant:

    Account Number Post As Account Name
    5645 Debit HQ Expense, COBRA
    0236 Credit HQ Surp Warrant, COBRA

1.31.7.4.4.2.4.5  (12-01-2007)
Earned Income Credit (EIC) Surplus Warrant (Journal Number 039)

  1. The following information is required to journalize EIC Surplus Warrants (Journal Number 039).

  2. Source data for Earned Income Credit Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on "Apply."
    Revenue Accounting Control System Sub Menu Record Highlight EIC Surplus.  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply."
    Total Amount Enter total amount. Click on "OK" or "Add" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click on "OK" or "Add" .
    Maintain Journal Entry Ledger Classification Highlight Earned Income Credit or Earned Income Credit. (reverse entry)  
    Amount Enter the amount to be journalized. Click on "OK" .
      Screen will default to the reverse entry. Click on "Cancel" .
    Maintain Source Journal Journal Entry If correct. . . Click on "OK" .
    If incorrect. . . Highlight the incorrect entry, click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Message   Click on "Message" .
      Type in message. Click Enter Key.
    Post   Click on "Post" .

  3. The following general ledger accounts are affected by Journal 039 EIC Surplus Warrant:

    Account Number Post As Account Name
    5610 Debit HQ Expense, Earned Income Credit
    0206 Credit HQ Surplus Warrant, Earned Income CR

1.31.7.4.4.2.4.6  (07-26-2011)
Government Retiree, Surplus Warrant (Journal Number 093)

  1. The following information is required to journalize Government Retiree Surplus Warrant (Journal Number 093).

  2. Source data for Government Retiree Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Government Retiree, Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight Government Retiree, Surplus Warrant  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 093 Government Retiree Surplus Warrant:

    Account Number Post As Account Name
    5644 Debit HQ Expense, Govt Retiree Credit
    0242 Credit HQ Surp Warrant, Govt Retiree CR

1.31.7.4.4.2.4.7  (07-26-2011)
HCTC/Informant Surplus Warrant (Journal Number 071)

  1. The following information is required to journalize HCTC/Informant Surplus Warrant (Journal Number 071).

  2. Source data for HCTC/Informant Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight HCTC/Informant,Surp War  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight HCTC/Informant,Surp War  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 071 HCTC/Informant Surplus Warrant:

    Account Number Post As Account Name
    HCTC Surplus Warrant
    5651 Debit HQ Expense Disbursement, HCTC
    0223 Credit HQ Surplus Warrant, HCTC
    Informant Surplus Warrant
    5620 Debit HQ Expense Disbursement, Informant
    0243 Credit HQ Surplus Warrant, Informant

1.31.7.4.4.2.4.8  (07-26-2011)
Hire-Bond Surplus Warrants "Energy Construction Bond, New Clean Renewable Energy Bond, Qualified School Construction Bond, and Qualified Zone Academy Bond" (Journal Number 042)

  1. The following information is required to journalize Hire-Bond Surplus Warrant (Journal Number 042).

  2. Source data for Hire-Bond Surplus Warrants journal entries are the warrants from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Hire Bond Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal     Click Cancel
    Maintain Transaction Window Possible Source Journals Highlight possible source journal Click on "Action" then "Add" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight preferred ledger classification  
    Amount Enter the amount to be journalized. Click on OK.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 042 Hire-Bond Surplus Warrant:

    Account Number Post As Account Name
    Zone Academy Bonds, Surp War
    5656 Debit Zone Academy Bonds, HQ Disb
    0245 Credit Zone Academy Bonds, Surp Warrant
    Therapeutic Credit, Surp War
    5657 Debit School Construction Bonds, HQ Disb
    0246 Credit School Construction Bonds, Surp Warrant
    Renewable Energy Bonds, Surp War
    5654 Debit Renewable Energy Bonds, HQ Disb
    0247 Credit Renewable Energy Bonds, Surp Warrant
    Energy Conservation Bonds, Surp War
    5655 Debit Energy Conservation Bonds, HQ Disb
    0248 Credit Energy Conservation Bonds, Surp Warrant

1.31.7.4.4.2.4.9  (07-26-2011)
Make Work Pay, Surplus Warrant (Journal Number 026)

  1. The following information is required to journalize Make Work Pay Surplus Warrant (Journal Number 026).

  2. Source data for Make Work Pay Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Click on Apply.
    Warrants.
    Revenue Accounting Control System Sub Menu Record Highlight Make Work Pay,Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight Make Work Pay,Surplus Warrant  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 026 Make Work Pay Surplus Warrant:

    Account Number Post As Account Name
    5646 Debit HQ Expense, Make Work Pay
    0233 Credit HQ Surp War, Make Work Pay

1.31.7.4.4.2.4.10  (07-26-2011)
Patient Protection Act Surplus Warrants"Adoption Credit, Small Business Tax Credit, and Therapeutic Tax Credit" (Journal Number 045)

  1. The following information is required to journalize Patient Protection Act Surplus Warrants (Journal Number 045)

  2. Source data for Patient Protection Act Surplus Warrants journal entries are the warrants from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight PPA Act Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal     Click Cancel
    Maintain Transaction Window Possible Source Journals Highlight possible source journal Click on "Action" then "Add" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight preferred ledger classification  
    Amount Enter the amount to be journalized. Click on OK.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 045 PPA Act Surplus Warrants:

    Account Number Post As Account Name
    Adoption Credit, Surp War
    5658 Debit Adoption Credit, HQ Disb
    0250 Credit Adoption Credit, Surp Warrant
    Small Business, Surp War
    5673 Debit Small Business Credit, HQ Disb
    0251 Credit Small Business Credit, Surp Warrant
    Therapeutic Credit, Surp War
    5659 Debit Therapeutic Credit, HQ Disb
    0252 Credit Therapeutic Credit, Surp Warrant

1.31.7.4.4.2.4.11  (07-26-2011)
Rebate Surplus Warrant (Journal Number 066)

  1. The following information is required to journalize Rebate Surplus Warrant (Journal Number 066).

  2. Source data for Rebate Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Rebate Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight Principal  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 066 Rebate Surplus Warrant:

    Account Number Post As Account Name
    5640 Debit HQ Expense Disbursement, Principal
    0205 Credit HQ Surp Warrant, Rebate

1.31.7.4.4.2.4.12  (07-26-2011)
Refund Interest Surplus (Journal Number 038)

  1. The following information is required to journalize Refund Interest Surplus Warrant (Journal Number 038).

  2. Source data for Refund Interest Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Refund IRC Int Surplus  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight Principal  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 038 Refund Interest Surplus:

    Account Number Post As Account Name
    5650 Debit HQ Expense Disbursement, Interest.
    0204 Credit HQ Surplus Warrant, Interest.

1.31.7.4.4.2.4.13  (07-26-2011)
Refund Principal Surplus (Journal Number 037)

  1. The following information is required to journalize Refund Principal Surplus Warrant (Journal Number 037).

  2. Source data for Refund Principal Surplus Warrant journal entry is the warrant from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Refund IRC Prin Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight Principal  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 037 Refund Principal Surplus:

    Account Number Post As Account Name
    5640 Debit HQ Expense, Disbursement, Principal.
    0203 Credit HQ Surplus Warrant, Principal.

1.31.7.4.4.2.4.14  (07-26-2011)
Refundable Credit Surplus Warrant (Journal Number 069)

  1. The following information is required to journalize Refundable Credit Surplus Warrant (Journal Number 069).

  2. Source data for Refundable Credit Surplus Warrants journal entries are the warrants from GWA.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Surplus Warrants. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Refundable Surplus Warrant  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight preferred ledger classification  
    Amount Enter the amount to be journalized. Click on OK.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 069 Refundable Credit Surplus Warrant;

    Account Number Post As Account Name
    AMT - Individual, Principal
    5670 Debit HQ Expense, Amt- IND
    0229 Credit HQ Surplus Warrant, Amt - IND
    Housing, Principal
    5671 Debit HQ Expense, Housing
    0230 Credit HQ Surplus Warrant, Amt - IND
    AMT - Corporate, Principal
    5672 Debit HQ Expense , AMT -Corp
    0231 Credit HQ Surplus Warrant, Amt - Corp

1.31.7.4.4.2.5  (03-18-2009)
Warrants/Supplemental Warrants

  1. This subsection provides instructions for entering journals for Warrants and Supplemental Warrants. The Warrants/Supplemental Warrants option in the RACS Main Menu is used to post Treasury disbursement of Principal, Interest, Earned Income Credit and Child Credit and increases the disbursement of account totals.

    1. Warrants are issued by Treasury at the beginning of a fiscal year to provide funds for tax refunds.

    2. Supplemental Warrants are requested from Treasury during the fiscal year when funds to issue refunds are almost depleted.

    3. Source data for all Warrant journal entries are the warrants from GWA.

1.31.7.4.4.2.5.1  (07-26-2011)
American Opportunity Credit, Warrant (Journal Number 078)

  1. The following information is required to journalize American Opportunity Credit Warrant (Journal Number 078).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight American Opp. CR, Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Amer OPP. Cr., Warrant    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 078 American Opportunity Credit Warrant:

    Account Number Post As Account Name
    0032 Debit HQ Warrant, American Opp Tax Cr
    5647 Credit HQ Expense, American Opp Tax Cr

1.31.7.4.4.2.5.2  (07-26-2011)
Build America Bond, Warrant (Journal Number 098)

  1. The following information is required to journalize Build America Bond, Warrant (Journal Number 098).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Build America, Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Build America, Warrant    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 098 Build America Bond, Warrant:

    Account Number Post As Account Name
    0035 Debit HQ Warrant, Build America Bond
    5648 Credit HQ Expense, Build America Bond

1.31.7.4.4.2.5.3  (07-26-2011)
Child Credit Warrant (Journal Number 022)

  1. The following information is required to journalize Child Credit Warrants (Journal Number 022).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/Supplemental Warrants. Click on "Apply " button.
    Revenue Accounting Control System Sub Menu Record Highlight Child Credit Warrant.  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click "OK" or "Add."
    Maintain Journal Entry Ledger Classification Highlight Child Credit Warrant or Reverse Child Credit Warrant.  
    Amount Enter the amount to be journalized. Click on "OK" .
      Screen will default to the reverse entry. Click on "Cancel" .
    Maintain Source Journal Journal Entry If correct.. Click on "OK" .
    If incorrect.. Highlight the incorrect entry, click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Message   Click on "Message" .
      Type in message. Click Enter Key
    Post   Click on "Post" .

  2. The following general ledger accounts are affected by Journal 022, Child Credit Warrant:

    Account Number Post As Account Name
    0022 Debit HQ Warrant, Child Credit
    5660 Credit HQ Expense, Child Credit

1.31.7.4.4.2.5.4  (07-26-2011)
COBRA, Warrant (Journal Number 095)

  1. The following information is required to journalize COBRA, Warrant (Journal Number 095).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight COBRA, Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight COBRA, Warrant    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 095 COBRA, Warrant:

    Account Number Post As Account Name
    0036 Debit HQ Warrant, COBRA
    5645 Credit HQ Expense, COBRA

1.31.7.4.4.2.5.5  (07-26-2011)
Earned Income Credit (Journal Number 034)

  1. The following information is required to journalize Earned Income Credit Warrant (Journal Number 034).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Earned Income Credit    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight EIC, Warrant    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 034, Earned Income Credit:

    Account Number Post As Account Name
    0006 Debit HQ Warrant, Earned Income Credit
    5610 Credit HQ Expense, Earned Income Credit

1.31.7.4.4.2.5.6  (07-26-2011)
Government Retiree, Warrant (Journal Number 092)

  1. The following information is required to journalize Government Retiree, Warrant (Journal Number 092).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Government Retiree, Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Government Retiree, Warrant    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 092 Government Retiree, Warrant:

    Account Number Post As Account Name
    0042 Debit HQ Warrant, Govt Retiree CR
    5644 Credit HQ Expense, Govt Retiree Credit

1.31.7.4.4.2.5.7  (07-26-2011)
HCTC/Informant Warrant (Journal Number 070)

  1. The following information is required to journalize HCTC/Informant Warrant (Journal Number 070).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight HCTC/Informant, Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight HCTC/Informant,Warrant,    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 066 HCTC/Informant Warrant:

    Account Number Post As Account Name
    HCTC Warrant
    0023 Debit HQ Warrant, HCTC
    5651 Credit HQ Expense Disbursement, HCTC
    Informant Warrant
    0043 Debit HQ Warrant, Informant
    5620 Credit HQ Expense Disbursement, Informant

1.31.7.4.4.2.5.8  (07-26-2011)
Hire-Bond Warrants "Energy Construction Bond, New Clean Renewable Energy Bond, Qualified School Construction Bond, and Qualified Zone Academy Bond" (Journal Number 041)

  1. The following information is required to journalize Hire-Bond Warrants (Journal Number 041).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Hire-Bond Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal     Click Cancel  
    Maintain Transaction Window Possible Source Journals Highlight possible source journal Click on "Action" then "Add" .  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight possible source journals    
    Amount Enter the amount to be journalized. Click on OK.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 041 Hire-Bond Warrants:

    Account Number Post As Account Name
    Zone Academy Bonds, Warrant
    0045 Debit Zone Academy Bonds, Warrant
    5656 Credit Zone Academy Bonds, HQ Disb
    School Construction Bonds, Warrant
    0046 Debit School Construction Bonds, Warrant
    5657 Credit School Construction Bonds, HQ Disb
    Renewable Energy Bond, Warrant
    0047 Debit Renewable Energy Bond, Warrant
    5654 Credit Renewable Energy Bond, HQ Disb
    Energy Conservation Bond, Warrant
    0048 Debit Energy Conservation Bond, Warrant
    5655 Credit Energy Conservation Bond, HQ Disb

1.31.7.4.4.2.5.9  (07-26-2011)
Make Work Pay, Warrant (Journal Number 025)

  1. The following information is required to journalize Make Work Pay, Warrant (Journal Number 025).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Make Work Pay, Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Make Work Pay,Warrant    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 025 Make Work Pay, Warrant:

    Account Number Post As Account Name
    0033 Debit HQ Warrant, Make Work Pay
    5646 Credit HQ Expense, Make Work Pay

1.31.7.4.4.2.5.10  (12-01-2003)
Postage Warrants (Journal Number 031)

  1. Section Reserved.

1.31.7.4.4.2.5.11  (07-26-2011)
Patient Protection Act Warrants "Adoption Credit, Small Business Tax Credit, and Therapeutic Tax Credit" (Journal Number 044)

  1. The following information is required to journalize Patient Protection Act Warrant (Journal Number 044).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight PPA Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal     Click Cancel  
    Maintain Transaction Window Possible Source Journals Highlight possible source journal Click on "Action" then "Add" .  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight possible source journals    
    Amount Enter the amount to be journalized. Click on OK.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 044 PPA Act Warrants:

    Account Number Post As Account Name
    Adoption Credit, Warrant
    0050 Debit Adoption Credit, Warrant
    5658 Credit Adoption Credit , HQ Disb
    Small Business, Warrant
    0051 Debit Small Business, Warrant
    5673 Credit Small Business, HQ Disb
    Therapeutic Credit, Warrant
    0052 Debit Therapeutic Credit. Warrant
    5659 Credit Therapeutic Credit, HQ Disb

1.31.7.4.4.2.5.12  (07-26-2011)
Rebate Warrants (Journal Number 065)

  1. The following information is required to journalize Rebate Warrants (Journal Number 065).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Rebate Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Rebate Warrant    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 065 Rebate Warrant:

    Account Number Post As Account Name
    0005 Debit HQ Warrant, Rebate
    5640 Credit HQ Expense Disbursement, Principal

1.31.7.4.4.2.5.13  (07-26-2011)
Refund IRC Interest (Journal Number 033)

  1. The following information is required to journalize Refund IRC Interest Warrants (Journal Number 033).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Refund IRC Interest    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Refund Warrant Interest    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 033, Refund IRC Interest:

    Account Number Post As Account Name
    0004 Debit HQ Warrant, Interest
    5650 Credit HQ Expense Disbursement, Interest

1.31.7.4.4.2.5.14  (07-26-2011)
Refund Principal Warrant (Journal Number 032)

  1. The following information is required to journalize Refund Principal Warrant (Journal Number 032).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/Supplemental Warrants. Click on "Apply " button.
    Revenue Accounting Control System Sub Menu Record Highlight Refund IRC Principal.  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document. Click "OK" or "Add" .
    Maintain Journal Entry Ledger Classification Highlight Disbursement, Principal or Refunding IRC Principal.  
    Amount Enter the amount to be journalized. Click on "OK" .
      Screen will default to the reverse entry. Click on "Cancel" .
    Maintain Source Journal Journal Entry If correct.. Click on "OK" .
    If incorrect.. Highlight the incorrect entry, click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Message   Click on "Message" .
      Type in message. Click Enter Key
    Post   Click on "Post" .

  2. The following general ledger accounts are affected by Journal 032, Refund Principal:

    Account Number Post As Account Name
    0003 Debit HQ Warrant, Principal
    5640 Credit HQ Expense Disbursement, Principal

1.31.7.4.4.2.5.15  (07-26-2011)
Refundable Credit Warrant (Journal Number 068)

  1. The following information is required to journalize Refundable Credit Warrant (Journal Number 068).

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Warrants/ Suppl. Warrant. Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Refundable Warrant    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight preferred ledger classification    
    Amount Enter the amount to be journalized. Click on OK.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  2. The following general ledger accounts are affected by Journal 068 Refundable Credit Warrant:

    Account Number Post As Account Name
    AMT - Individual, Principal
    0029 Debit HQ Warrant, Amt - IND
    5670 Credit HQ Expense, Amt- IND
    Housing, Principal
    0030 Debit HQ Warrant, Amt - IND
    5671 Credit HQ Expense, Housing
    AMT - Corporate, Principal
    0031 Debit HQ Warrant, Amt - Corp
    5672 Credit HQ Expense , AMT -Corp

1.31.7.4.4.2.6  (12-01-2003)
Other Applications

  1. This subsection contains instructions for journals listed in the Headquarters Other Control Main Menu. Select Other from the HQ Main Menu.

1.31.7.4.4.2.6.1  (07-26-2011)
Allowance for Doubtful Accounts (ADA) (Journal Number 073)

  1. The following information is required to journalize Allowance for Doubtful Accounts (ADA) (Journal Number 073).

  2. Source data for ADA is the 3 day close monthly spreadsheet from Revenue Transactional Analysis Section.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Other Click on Apply.
    Revenue Accounting Control System Sub Menu Record Highlight Allowance DoubtAcct (ADA  
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.
    Maintain Source Journal Document # Enter ADA and the month from the source document.  
    Prepare Date Enter current date or date of source document. Click OK or Add button.
    Maintain Journal Entry Ledger Classification Highlight ADA, Reversal  
    Amount Enter the amount to be journalized. Click on OK.
      Screen will default to the reverse entry. Click on Cancel.
    Maintain Source Journal Journal Entry If correct.. Click on OK.
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.
    Maintain Transaction Window Message   Click on Message.
      Type in message. Click Enter Key.
      Post   Click on Post.

  3. The following general ledger accounts are affected by Journal 073 Allowance for Doubtful Accounts (ADA):

    Account Number Post As Account Name
    1429 Debit Allowance for Doubtful Accounts
    4150 Credit HQ Due to Treasury, ADA

1.31.7.4.4.2.6.2  (07-26-2011)
American Opportunity Credit, Reclass (Journal Number 077)

  1. The following information is required to journalize American Opportunity Credit Reclass (Journal Number 077).

  2. Source data for AOTC entry is the Individual Income Tax Credits report (IITC report #480-1G-11) obtained from Control D.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Other Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight American Opp. CR, Reclass    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Amer Opp. Cr., Reclass    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  3. The following general ledger accounts are affected by Journal 077 American Opportunity Credit Reclass:

    Account Number Post As Account Name TAS
    0903 Debit HQ Disbursement, Principal 20X0903
    0932 Credit Disbursement, American Opp Tax 20X0932

  4. The following transaction will be made in the GWA reclassification module:

    GWA Reclass Entry
    Debits Credits
    TAS GROSS DISBURSEMENTS TAS GROSS DISBURSEMENTS
    20X0932 DEBIT 20X0903 CREDIT

1.31.7.4.4.2.6.3  (07-26-2011)
Build America Bond and Recovery Zone Bond, Reclass (Journal Number 097)

  1. The following information is required to journalize Build America Bond, Reclass (Journal Number 097).

  2. Source data for the Build America Bond entry is Business Income Tax Credits report (BITC report #180-1D-11) obtained from Control D.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select Other Click on Apply.
     
    Revenue Accounting Control System Sub Menu Record Highlight Build America, Reclass    
    Account Period Accept the highlighted current month or select the future month. Click on Apply button.  
    Maintain Source Journal Document # Enter document number from source document.    
    Prepare Date Enter current date or date of source document. Click OK or Add button.  
    Maintain Journal Entry Ledger Classification Highlight Build America, Reclass    
    Amount Enter the amount to be journalized. Click on OK.  
      Screen will default to the reverse entry. Click on Cancel.  
    Maintain Source Journal Journal Entry If correct.. Click on OK.  
    If incorrect.. Highlight the incorrect entry, click on Edit. After correction, click on OK.  
    Maintain Transaction Window Message   Click on Message.  
      Type in message. Click Enter Key.  
      Post   Click on Post.  

  3. The following general ledger accounts are affected by Journal 097 Build America Bond, Reclass:

    Account Number Post As Account Name TAS
    Build America Bond, Reclass  
    0903 Debit HQ Disbursement, Principal 20X0903
    0935 Credit Disbursement, Build America Bond 20X0935
    Recovery Zone, Reclass  
    0903 Debit HQ Disbursement, Principal 20X0903
    0935 Credit Disbursement, Build America Bond 20X0935

  4. The following transaction will be made in the GWA reclassification module:

    GWA Reclass Entry
    Debits Credits
    TAS GROSS DISBURSEMENTS TAS GROSS DISBURSEMENTS
    Build America Bond, Reclass  
    20X0935 DEBIT 20X0903 CREDIT
    Recovery Zone, Reclass  
    20X0935 DEBIT 20X0903 CREDIT

1.31.7.4.4.2.6.4  (07-26-2011)
Child Credit Disbursement (Journal Number 011)

  1. The following information is required to journalize Child Credit Disbursements.

  2. Source data for the Child Credit entry is the Individual Income Tax Credits report (IITC report #480-1G-11) obtained from Control D.

    Windows Prompt Description / Action Select or Enter
    RACS Main Menu   Highlight/select OTHER. Click on "Apply" .
    Revenue Accounting Control System Sub Menu Record Highlight/select Child Credit Disbursement.  
    Account Period Accept the highlighted current month or select the future month. Click on "Apply" .
    Maintain Source Journal Document # Enter document number from source document.  
    Prepare Date Enter current date or date of source document.  
    Maintain Journal Entry Ledger Classification Highlight Child Credit Disbursement.  
    Amount Enter the amount to be journalized. Click on "OK" .
      Screen will default to the reverse entry. Click on "Cancel" .
    Maintain Source Journal Journal Entry If correct. . . Click on "OK" .
    If incorrect. . . Highlight the incorrect entry, click on "Edit" . After correction, click on "OK" .
    Maintain Transaction Window Possible Source Journals Highlight NTRR Line Data DEC. Click on "Action" then "Add" .
    Maintain Source Journal     Click on "OK" or "Add" .
    Maintain Journal Entry Line # Enter 2  
    Principal Click on box.  
    Item Enter 1  
    Amount Enter amount.  
        When next screen appears repeat for all Decreases. Then click on Cancel.
    Maintain Source Journal     When next screen appears it gives status. Click on " OK" .
    Maintain Transaction Window Possible Source Window Highlight NTRR Line data INC. Click on "Action" then "Add" .
    Maintain Journal Entry Line # Enter 2.  
    Principal Click on box.  
    Item Enter 1.  
    Amount Enter amount.  
        When next screen appears repeat for all Increases. Then click on Cancel.
    Maintain Source Journal     When next screen appears it gives status. Click on " OK" .
    Maintain Transaction Window Message   Click on "Message" .
      Type in message. Click Enter Key.
    Post   Click on "Post" .

  3. The following general ledger accounts are affected by Journal 011 Child Care Credit:

    Account Number Post As Account Name
    0903 Debit HQ Disbursement Principal
    0922 Credit HQ Child Credit

  4. The following transaction will be made in the GWA reclassification module:

    GWA Reclass Entry
    Debits Credits
    TAS GROSS DISBURSEMENTS TAS GROSS DISBURSEMENTS
    20X0922 DEBIT 20X0903 CREDIT


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