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Part 2. Information Technology

Chapter 3. IDRS Terminal Responses

Section 11. Command Codes TXMOD and SUMRY

2.3.11  Command Codes TXMOD and SUMRY

2.3.11.1  (01-01-2000)
Tax Account Research Overview

  1. This section provides specific instructions for research on the IDRS (Integrated Data Retrieval System) for the following types of Tax Module Records:

    • IMF – Individual Master File

    • BMF – Business Master File

    • IRAF – Individual Retirement Account

    • EPMF – Employee Plans Master File

    • NMF – Non Master File

  2. It gives step-by-step procedures for the retrieval of tax module information for IDRS. Command Codes "SUMRY" and "TXMOD" access accounts on the TIF.

2.3.11.2  (01-01-2000)
Command Code SUMRY

  1. Command Code SUMRY should normally be used as a first contact with IDRS to determine if a tax module or Control Base exists in the TIF. The SUMRY display will show sufficient data to enable operators to close many cases and associate others in process without further research.

  2. CC SUMRY is used to request for display, a summary of a taxpayer's account which includes all tax modules meeting IDRS selection criteria. The display shows entity data on lines 1 and 2. Tax Module Data, including tax period, various indicators, IDRS Status, Control Base information, Control DLN, IDRS Module Balance and Freeze Codes for a specific tax period begins on line 3 and ends on line 4. Other tax period data follows every two lines until all tax modules have been summarized.

  3. COMMAND CODE SUMRY will not default to the REINF when no data is available on an IMF TIN and File Source.

  4. COMMAND CODE SUMRY input with definer "R" and an IMF TIN and File Source will be processed as a Command Code SUMRY input and will result in the display of appropriate SUMRY data or messages. If no data is found, it will be changed to REINF and be reprocessed as a Command Code REINF inquiry.

  5. COMMAND CODE SUMRY should be used when information from the Refund Information File is not needed. Examples of such situations are when the terminal operator is checking for outstanding balances, freeze conditions, control bases, etc.

  6. COMMAND CODE SUMRY with definer "R" should be used when information regarding any tax module data (if any) as well as information from the Refund (RFIF) is needed. Command Code REINF can, of course, be input directly when it is known that only information from the Refund (RFIF).

  7. COMMAND CODE SUMRY with definer "A" will systemically default to CC AMDIS for search and display of AIMS data (if any is present) if the account is not found on die TIF. If the account is found, there is no effect on CC SUMRY.

  8. CC SUMRY stores Command Code, TIN and File Source for use by subsequent command code entries.

  9. COMMAND CODE SUMRY will display message "ENTITY ONLY — SEE IRM 2.3.15 –CC ENMOD" when there are no modules present on the account being researched.

2.3.11.3  (01-01-2000)
Command Code TXMOD

  1. Command Code TXMOD is used to request for display all tax module information for a specific tax period on the TIF. The display consists of Entity data, posted returns, posted transactions, pending transactions, and reject data if available on IDRS TIF. The display shows the latest control DLN of the return.

  2. Command Code TXMOD stores the TIN, File Source, TIN Type, MFT, Tax Period, Case Control Indicator, Name Control and, for EPMF, Plan Number as required data elements for subsequent processing.

  3. For TXMOD a command code definer is required. Definer "A" will display most tax module information present on the TIF. Selected portions of a tax module can be requested for display by using CC TXMOD with definer "C" , "L" , "N" , "P" , "S" , or "X" . This display will consist of the heading data, which is the first fifteen lines of a normal display, along with the definer information requested. If no data is found for the requested segments of the TXMOD display, appropriate messages will be displayed.

    1. TXMOD with definer "C" —Control Base Data, History Data and Pending Transaction Data.

    2. TXMOD with definer "L" —Pending Transactions. The display consists of Heading, Entity, Resequence Transactions, Pending Transactions and Reject Transactions. In addition, all DLNs are displayed on the line following each Pending Transaction and Reject Transaction code.

    3. TXMOD with definer "N" —Notice Data.

    4. TXMOD with definer "P" —Posted and Pending Transaction data.

    5. TXMOD with definer "S" —SC and MF Status History Data.

    6. TXMOD with definer "X" —Status History Data and Notice Data.

2.3.11.4  (01-01-2000)
Command Codes TXMOD and SUMRY

  1. If the requested data is not present at the local IDRS TIF then a search of the CFOL (CORPORATE FILES ON-LINE) database will be initiated. The search will tell whether the requested data is present in Master File.

    1. If the requested data is at Master File then a MFREQ screen will be sent back to the user.

    2. If the requested data is at Master File but the account is inactive, then, a xMFOL-M screen will be presented to the user.

    3. If the requested data is not at Master File but other tax modules exist at Master File then a xMFOL-I, EMFOL-I or IRAOL-I screen will be sent back to the user.

    4. If the requested data is not at Master File but other tax modules exist on the local IDRS TIF, then, a CC SUMRY screen will be generated. (x= I or B)

  2. If the requested data is not found anywhere a "NO DATA" message will be sent to the user.

Exhibit 2.3.11-1  (01-01-2004)
Command Code SUMRY Input Display

Use this CC to request a summary of an account on IDRS for a particular TIN and File Source. All elements listed below must be input.
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Item Description and Validity
1 CC SUMRY
2 CC DEFINER. Definer "R" , Definer "A" , or blank
3 TIN AND FILE SOURCE. TIN must meet standard validity criteria. Enter the File Source in the position immediately following the TIN. Required only if SUMRY does not immediately follow any command code that stores the TIN and File Source.
Terminal Response
1. Error Responses — These are displayed on line 24. Displayed on line 23 if line 24 already contains paging information.
  a. TIN INVALID—Input TIN and/or File Source does not meet standard validity criteria. Correct and re-enter.
  b. NO DATA FOUND ON TIF
  c. ENTITY ONLY—SEE ENMOD—An entity module is the only information on the TIF.
  d. xTIF NOT AVAILABLE—x = I (ITIF), B (BTIF), Z (ZTIF) file not available.
  e. CAF TIN INVALID FOR SUMRY—The Centralized Authorization File is not researched with CC SUMRY.
  f. TIN INCONSISTENT WITH FILE SOURCE—The entered TIN and File Source are not a valid combination. Correct and re-enter.
  g. INVAL COMMAND CODE ROUTED TO SUMRY—Realtime system error. Notify RPA.
  h. NO DATA ON ITIF OR RFIF—VAL OR INVAL—There is no information in the TIF for input TIN or the Refund TIF for input TIN and File Source.
  i. DEFINER R VALID FOR IMF ONLY—Command Code SUMRY with definer "R" was input with other than IMF TIN.
  j. DEFINER INVALID—The definer field was input with other than a "R" with Command Code SUMRY.
  k. NO DATA—REVERSE VALIDITY ONxTIF—No information for the requested SSN validity. Data present for the opposite validity for this SSN. (x=I,B,Z).
  l. IMF ACCESS RESTRICTED—Terminal operator is prohibited from accessing IMF accounts.
  m. BMF ACCESS RESTRICTED—Terminal operator is prohibited from accessing BMF accounts.

Exhibit 2.3.11-2  (01-01-2006)
Command Code SUMRY Standard Heading Data

If there is a matching account on IDRS, the terminal displays a summary of all TIF modules for the input TIN and File Source. The display consists of two lines of heading data followed by the module summaries. Module summaries for the lowest MFT present are displayed first, followed by the next lowest, and so forth to the highest MFT present. Within each MFT, module information for the earliest tax period present is displayed first, followed by the next earliest, and so forth to the latest tax period present. If only one tax module is present, the response will be a TXMOD display for that tax module, with a definer value of A. See Command Code TXMOD — Heading Data. Items 1 through 4 below will be displayed on Line 1 of subsequent pages.
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Line Item Description
1 1 CC DEFINER
  2 TIN AND FILE SOURCE CODE
    Blank if BMF EIN
    "V" if BMF is valid SSN
    "W" if BMF invalid SSN
    Blank if IMF valid
    "N" if NMF
    "*" if invalid IMF
    "P" if EMPF or valid IRAF
    "X" if invalid IRAF
  3 NAME CONTROL—Check digit may display if name control is not yet present.
  4 PDT/KITA/CAU/HSTG CODE—
     "*PDT*" will be displayed for tax accounts identified as Potentially Dangerous Taxpayer.
     "KITA" will be displayed for tax accounts identified as belonging to individuals killed in a Terrorist Action.
     "HSTG" will be displayed for tax accounts identified as belonging to individuals taken Hostage in some form of Terrorist Action.
     "*CAU*" will be displayed to inform IRS employees to exercise caution when talking to a taxpayer. Effective July 2001
2 1 EMPLOYMENT CODE (BMF only)
  1 INVALID SSN RELEASE INDICATOR. "1" , "2" "4" if present or "-" if freeze is on.
    1= Account on valid segment and no freeze or invalid SSN freeze release calendar year only by posting TC 29X or 30X.
    2= Account on invalid segment and invalid SSN freeze released by TC 51X. Freeze remains released until the end of the next succeeding calendar year after TC 51X posts.
    4= Account on invalid segment and invalid SSN freeze released by a transaction which was posted.
  2 CAF INDICATOR—The Centralized Authorization File Indicator ("C" ) will be displayed , if present.
  3 TC 130 INDICATOR. If present will be Service Center Code. Otherwise, two zeros.
  4 See LEM 2.3.11.1 in regards Entity Code for item 4.
  5 TC148-CD.
3 1 LARGE COMPLEX CORPORATION CODE—Shows SC code for responsible Service Center.
  1 REVERSE-VALIDITY-ON-TIF—Displayed if opposite SSN validity account is present on TIF. For IMF, BMF or IRAF SSN accounts Only.
  2 DUMMY MESSAGE—If the account is a dummy.
  3 ENTITY-CONTROL—Displayed if the Entity module contains any open Case Control.
  4 ENTITY-PN-TRANS—displayed if there are any Entity pending transactions.
4 1 IRS EMPLOYEE CODE
  2 BOD-CD (BUSINESS OPERATIONAL DIVISION)
  3 BOD-CLIENT-CD
  4 FMS-CD

Exhibit 2.3.11-3  (01-01-2006)
Command Code SUMRY Other Heading Data—IMF

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Line Item Description
5 1 IRA Indicator. "1" thru "7" or blank.
  2 SCRAMBLED SSN INDICATOR. "SCSSN" or blank.
  3 MILITARY OPERATION INDICATOR
  4 PRIMARY LOCATION CODES. District and Area Office.
6 1 LATEST RETURN YEAR
  2 FILING CONDITION CODE.
  3 SMALL BUSINESS AREA OFFICE
  4 COLLECTION LOCATION CODE
  5 OIC ACCEPTANCE YR (OFFER IN COMPROMISE)
7 1 FILE LOCATION CODE of Return
  2 CYCLE POSTED (Latest Return)
  3 COLLECTION (TDA/TDI) ASSIGNMENT NUMBER.
8 1 MATH ERROR CODE(S)
  2 ESTIMATED TAX DISCREPANCY INDICATOR
  3 TDI CODE, if present, 1, 2, 4, 5, 6, 7, 8, 9, T or X.
    1 = Open TDI
    2 = Closed TDI
    4 = First TDI Notice
    5 = Second TDI Notice
    6 = Third TDI Notice
    7 = Fourth TDI Notice
    8 = Closed TDI Notice
    T = Transferred Out of Service Center Jurisdiction
    9 = TIN Change Suspense
    X = Delinquency Action Pending
  4 IDRS TDI CYCLE

Exhibit 2.3.11-4  (01-01-2006)
Command Code SUMRY Other Heading Data—BMF

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Line Item Description
5 1 FILING REQUIREMENTS—literal
  2 PRIMARY LOCATION CODES. District and Area Office.
6 1 FILING REQUIREMENTS—if present. See BMF Filing Requirements Table 2.3.11–12.
  2 SMALL BUSINESS AREA OFFICE
  3 COLLECTION LOCATION CODE.
  4 OIC-ACCEPTANCE-YR
7 1 FILING REQUIREMENTS—if present, See BMF Filing Requirements Table 2.3.11–12.
  2 COLLECTION (TDA/TDI) ASSIGNMENT NUMBER.
8 1 FILING REQUIREMENTS—if present. See BMF Filing Requirements Table 2.3.11–12.
  2 TDI CODE, if present, 1, 2, 4, 5, 6, 7, 8, 9, T or X.
    1 = Open TDI
    2 = Closed TDI
    4 = First TDI Notice
    5 = Second TDI Notice
    6 = Third TDI Notice
    7 = Fourth TDI Notice
    8 = Closed TDI Notice
    T = Transferred Out of Service Center Jurisdiction
    9 = TIN Change Suspense
    X = Delinquency Action Pending
  3 IDRS TDI CYCLE
9 1 FILING REQUIREMENTS—if present. See BMF Filing Requirements Table 2.3.11–12.

Exhibit 2.3.11-5  (01-01-2002)
Command Code SUMRY Other Heading Data—IRAF

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Line Item Description
5 1 SCRAMBLED SSN INDICATOR. "SCSSN" or blank.
  2 MILITARY OPERATION INDICATOR.
  3 PRIMARY LOCATION CODES. District and Area Office.
6 1 COLLECTION LOCATION CODE
  2 OIC LITERAL OFFER IN COMPROMISE
7 1 COLLECTION (TDA/TDI) ASSIGNMENT NUMBER.
8 1 TDI CODE, if present, 1, 2, 4, 5, 6, 7, 8, 9, T or X.
    1 = Open TDI
    2 = Closed TDI
    4 = First TDI Notice
    5 = Second TDI Notice
    6 = Third TDI Notice
    7 = Fourth TDI Notice
    8 = Closed TDI Notice
    T = Transferred Out of Service Center Jurisdiction
    9 = TIN Change Suspense
    X = Delinquency Action Pending
  2 IDRS TDI CYCLE

Exhibit 2.3.11-6  (01-01-2002)
Command Code SUMRY Other Heading Data—EPMF/NMF

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Line Item Description
5 1 Literal "INACTIVE ACCOUNT" or blank.
  2 PRIMARY LOCATION CODES. District and Area Office.
6 1 SMALL BUSINESS AREA OFFICE.
  2 TDA/TDI LOCATION CODE.
  3 OIC LITERAL OFFER IN COMPROMISE
7 1 COLLECTION (TDA/TDI) ASSIGNMENT NUMBER.
8 1 TDI CODE, if present, 1, 2, 4, 5, 6, 7, 8, 9, T or X.
    1 = Open TDI
    2 = Closed TDI
    4 = First TDI Notice
    5 = Second TDI Notice
    6 = Third TDI Notice
    7 = Fourth TDI Notice
    8 = Closed TDI Notice
    T = Transferred Out of Service Center Jurisdiction
    9 = TIN Change Suspense
    X = Delinquency Action Pending
  2 IDRS TDI CYCLE

Exhibit 2.3.11-7  (01-01-2000)
Command Code SUMRY—Entity Merge/Resequence/Removal Information

Displayed for IDRS accounts which underwent merge or resequence activity while the account has been on the TIF or for which the Entity has been removed from the Master File but account data is still on the TIF.
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Line Item Description
1a 1 ACCOUNT MERGED/RESEQUENCE TO:—Displayed on old (FROM) account. (See 2.3.15 –CC ENMOD) for Pending TC 003 or 026.
  2 NEW (TO) ACCOUNT TIN.
  3 NEW (TO) ACCOUNT NAME CONTROL.
1b 1 ACCOUNT MERGED/RESEQUENCED FROM:—Displayed on new (TO) account. (See 2.3.15 –CC ENMOD) for pending TC 004 or 008.
  2 OLD (FROM) ACCOUNT TIN.
  3 OLD (FROM) ACCOUNT NAME CONTROL.
1c 1 ENTITY REMOVED FROM MASTER FILE—(See 2.3.15 –CC ENMOD for TC903).

Exhibit 2.3.11-8  (01-01-2006)
Command Code SUMRY Tax Module Summary Data

These lines will display for each tax module present in the account. The display below shows the location of items when all are present. If the account is real but module is a dummy, "DUMMY MODULE" will be displayed in the IDRS MODULE BALANCE field. When the module is a memo, the literal "MEMO MODULE" will be displayed.
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Line Item Description
3 1 MFT
  2 TAX PERIOD
  3 IMF—FILING STATUS CODE
    IRAF—SPOUSE INDICATOR
    EPMF—PLAN NUMBER
    BMF—PLAN NUMBER (MFT 76 ONLY) (MFT and 68 ONLY)
    BMF—REPORT NUMBER
  4 MODULE CONTROL DLN
  5 SC STATUS
  6 STATUS CYCLE
  7 IDRS MODULE BALANCE (Amount). Hyphen (-) indicates a credit balance.
  8 FREEZE CODES, left position.
  9 FREEZE CODES, right position. Displayed if present, otherwise blank.
  10 EMPLOYEE ASSIGNMENT NUMBER. The Employee number is displayed if there is one open control base "MULTIPLE" is displayed if there is one more than one. "CLOSED" is displayed if all control bases are closed. "NONE" is Displayed if there are no control bases.
4 1 See LEM 2.3.11.2 for description of Item 1.
  2 TAX MODULE CAF CODE.
  3 UNPOSTABLE INDICATOR "U" . Otherwise blank. "U" indicates that an unpostable transaction is in the tax module.
    PENDING TRANSACTION INDICATOR "P" Otherwise, blank "P" indicates that a pending transaction is in the tax module.
  4 TDI INDICATOR
  5 LIEN INDICATOR
  6 SERVICE CENTER STATUS CODE = 48 (Will display as STS>48D)

Exhibit 2.3.11-9  (01-01-2006)
Command Code SUMRY

See LEM 2.3.11-1.

Exhibit 2.3.11-10  (01-01-2001)
Command Code TXMOD Input Display

When TXMOD follows any other command code where a TIF match was found for MFT/Plan Number, Tax Period, and TIN, only the CC and Entry Code need be entered.
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Line Item Description
1 1 CC DEFINER—A, C, L, N, P, S, or X
  2 TIN AND FILE SOURCE—Must be entered when CC TXMOD immediately follows any CC that does not store TIN and File Source/TIN Type. Must meet standard validity criteria. File Source "*" is used for invalid IMF, "N" is used for NMF, "P" is used for EPMF or valid IRAF, "X" is used for invalid IRAF, "V" is used for valid BMF SSN, "W" is used for invalid BMF SSN and, blank is used for valid IMF and for BMF EIN.
2 1 MFT—Must be entered when CC TXMOD immediately follows any CC that does not store MFT. Must meet standard validity criteria.
  2 PLAN NUMBER—Must be entered for EPMF accounts (EIN with file source "P" ), if not stored by previous CC.
  2 PLAN NUMBER—Must be entered for BMF accounts with a MFT of 76 only.
  2 REPORT NUMBER—Must be entered for BMF accounts with an MFT of 46.
  3 TAX PERIOD—Enter in format YYYYMM. Must be entered when CC TXMOD immediately follows any CC that does not store Tax Period.
2a   Line used for EPMF accounts or BMF accounts with an MFT of 46 only or BMF account with MFT 76.
2b   Other

Exhibit 2.3.11-11  (01-01-2004)
Command Code TXMOD Error Response

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Line Item Description
24   ERROR MESSAGE—When an invalid condition is detected, an appropriate message is displayed in the terminal response to alert the Terminal Operator. The error message will appear on line 24 in inverse video. Error messages are as follows:
    1. CAF TIN INVALID FOR TXMOD—The Centralized Authorization File is not accessible through CC TXMOD.
    2. TIN INVALID—TIN does meet standard validity criteria. Correct and re-enter.