2.8.4  AIMS Command Code AMSTU

Manual Transmittal

December 13, 2013

Purpose

(1) This transmits revised IRM 2.8.4, Audit Information Management System (AIMS), AIMS Command Code AMSTU.

Material Changes

(1) AIMS SPECIALIZED FREEZE CODE expanded to 2 digit numeric. Valid values A - Z, 1-99 (used in several error messages).

(2) New Field: NBAP-LETTER-DT — MMDDYYYY (Line 2-23, position 48-55).

(3) STATUS-CD 31 now valid for EGC 76XX.

Effect on Other Documents

IRM 2.8.4, dated November 26, 2012, is superseded.

Audience

This IRM is intended for the general use of IDRS system personnel from all four Business Operating Divisions (WI, SB, LB&I and TE) and Appeals accessing the Audit Information Management System.

Effective Date

(01-01-2014)

Terence V. Milholland
Chief Technology Officer

2.8.4.1  (01-01-2012)
Command Code AMSTU

  1. Command Code AMSTU is used to change or update several AIMS fields. CC AMSTU is to be used only on cases where the status code on AIMS is in the range 00–79. It may be input as single or as batch processing. The input documents for AMSTU are Form 5348, Examination Update, for Examination and Form 5595 , TE/GE Update, for EO, EP and GE.

2.8.4.2  (01-01-2000)
Command Code AMSTUA

  1. Command Code AMSTUA is used only on cases in Status Code 81 (appeals unassigned). It allows the generation of a work unit number. The input document is Form 3210, Document Transmittal.

2.8.4.3  (08-28-2006)
Command Code AMSTUB

  1. This Command Code is used for cases in status codes 80, 83–89 (appeals status). The use of AMSTUB is similar to CC AMSTU and will allow change of status codes, statute updates, PBC, and AIMS IRS Employee Code for cases in status codes 80, 83–89. AMSTUB can also be used to back down cases to Examination into status codes 12–24, 33, 34 or 41. (Status Code 81 cases can only be backed down; they cannot be updated to another appeals status using AMSTUB). The input document is Form 5568, Appeals Update. See IRM 2.8.4.10,Command Code AMSTUB Error Messages.

2.8.4.4  (01-01-2011)
Command Code AMSTUR

  1. This command code is used to reopen closed records (Status 90). It is subject to the following limitations:

    1. a. Reopening Status must be:
        1) Greater than 11 if EGC is 1XXX or 2XXX
        2) Greater than 08 if EGC is 5XXX
      b. There must be no Appeals section on the record
      c. 1) For EGCs 1XXX, 2XXX and 5XXX and Disposal Code is 01-04, 07-13 or 34: a record cannot be extracted if closed within 20 days. A record can be extracted if closed from 20 to 39 days and it has been extracted for reports (RPT Extraction Code = 1). No restrictions if record closed more than 39 days.
        2) For EGC 7XXX and Disposal Code is 01–19 or 50–55, 57: The record must have been closed for more than 40 days.
      d. There must not be any unverified assessment on the record. See IRM 2.8.4.11, Command Code AMSTUR.

2.8.4.5  (01-01-2004)
Command Code AMSTUP

  1. This command code is used to update EPMF 5500 Series accounts only. See IRM 2.8.4.12, Command Code AMSTUP.

2.8.4.6  (01-01-2000)
Command Code AMSTUZ

  1. This Command Code is used to zero-out the "AMSTU Update Counter" that is displayed with each Request-Completed message. It performs no other function.

2.8.4.7  (01-01-2006)
Command Code AMSTUS

  1. This is a single screen input command code used to update a record to a status of 24 and generate a 90 Day Notice. Up to Five (5) optional penalties may be included on the 90 Day Notice. These do not have to be entered in sequence. There may not be a blank line between penalties entered on the screen. The input document is form 5600, Statutory Notice Worksheet.

    Penalty Type Associated Penalty
    1 Negligence Penalty
    2 Delinquency Penalty
    3 Substantial Understatement of Liability — Section 6661(a) IRC
    4 Added on Negligence
    5 Estimated Tax
    6 Gross Valuation Overstatement
    7 Accuracy Related Penalty
    8 Gross Valuation Misstatement
    9 IRC Section 6651(a)(2)

2.8.4.8  (01-01-2014)
Command Code AMSTU Error Messages

  1. As stated, individual entries beginning with line 2 will be processed one at a time until all entries on the screen have been processed or until an error has been detected. If an error is encountered, the entire screen will be displayed back with the message "OK" in position 79 & 80 after each successful entry. Line entries which follow the first erroneous entry will not be processed and position 79 and 80 will be blank when displayed. Line 24 will be reserved for "error messages " .

  2. When the input screen has been displayed back, the operator may correct any invalid line entry, clear asterisks, and re-enter the entire page. When re-entered, any line where the asterisks have not been cleared will of be processed and when the screen is displayed back "DR" will be in position 79 thru 80. Entry lines that have already been processed and are retransmitted with "OK" in positions 77–78 when displayed back the second time.

  3. The following error messages apply to CC AMSTU,, AMSTUA, AMSTUB, AMSTUP, and AMSTUR:

    ACT-CD/PROJECT-CD INCONSISTENT
      Self-explanatory.
    ACT-CD - 305 SPECIAL-PROJECT-CD MUST BE 0999 & SOURCE CD MUST BE 23
      Self-explanatory. For EGC 79XX only.
    ACTIVITY CODE XXX IS NON-TAXABLE - CLAIM AMOUNT INVALID
      Self-explanatory.
    ACTIVITY CODE/MFT INCONSISTENT
      Self-explanatory
    AGING-RSN-CD 50 — EGC MUST BE 2XXX
      Self-explanatory
    AGING REASON 50 & 51 ONLY VALID WITH PBC 212
      Self-explanatory
    AIMS FREEZE CODE 6 PRESENT - CANNOT UPDATE TO STATUS CODE 51
      Self-explanatory
    ALPHA STATUTE XX INVALID FOR 1XXX, 2XXX, 5XXX
      Self-explanatory
    AMSTU4 NO LONGER VALID — PLEASE USE AMRET
      Self-explanatory
    CANNOT INPUT IMF WITH BMF/EPMF/NMF ON SAME SCREEN
      Self-explanatory
    CANNOT UPDATE-CURRENT STATUS 24
      Cannot change status — 90 day notice generated
    CANNOT UPDATE TO STATUS CODE 05 UNLESS AIMS/SCREEN EGC = 1000
      Self-explanatory
    CANNOT UPDATE TO STATUS CODE 20 OR 21 IF ASED=QQ
      Self-explanatory
    CANNOT UPDATE TO STATUS 51 IF CURRENT STATUS IS 52-59
      Self-explanatory
    CANNOT USE AMSTUP-MUST USE AMSTU
      (1) IF MFT-CD = 34 AND ACTIVITY-CD = 311 AND EGC = 76XX,THEN MUST USE AMSTU FOR CASES BEING PROCESSED OR
    (2) MFT = 76 AND FILE SOURCE C0DE = 2
    CASE IN APPEALS STATUS, AMSTUA/AMSTUB REQUIRED
      Must use AMSTUA or AMSTUB when case is in 8X status
    CIC-IND/EGC XXXX INCONSIST
      Self-explanatory
    CLAIM AMT NOT VALID WITH SCREEN STATUS 3X
      Self-explanatory. 3X = screen status code (30-39).
    CLAIM AMOUNT PRESENT, SOURCE CODE MUST BE 30 or 32 FOR EGC 76XX
      Self-explanatory.
    CONSENT-CD I NOT VALID WITH OPEN ENDED STATUTE DATES
      Cannot use I consent code with 872 statute date input.
    CONSENT-CD R OR U REQUIRED TO UPDATE STATUTE
      Self-explanatory
    CONSENT-CD U INVALID (CHECK AMDIS - CONSENT-CD R NOT PRESENT)
      Self-explanatory
    CORRESPONDENCE RECD DATE MUST BE INPUT
      EGC 5XXX and Status Cde = 54, 55, or 57. Must enter a Correspondence Rec'd Date
    CORRESPONDENCE-RECD-DT OVER ONE YEAR OLD
      Self-explanatory
    CORRESPONDENCE-REC-DT PRESENT
      Self-explanatory
    CURRENT STATUS 01-49: INITIAL UPDATE TO CASE PROCESSING MUST BE STATUS 51
      Self-explanatory
    CURRENT STATUS 51 – MUST USE SCREEN STATUS 52 -59
      Self-explanatory
    CURRENT STATUS MUST BE 24
      Self-explanatory
    DATA ON LINE 24
      Line 24 is reserved for error message and must be left blank
    DATE LESS THAN 71 DAYS OLD-USE STATUS 54
      Self-explanatory
    DATE MUST BE EQUAL OR PRIOR TO CURRENT DATE
      Self-explanatory
    DATE OVER 70 DAYS OLD-USE STATUS 55
      Self-explanatory
    DATE OVER 115 DAYS OLD-USE STATUS 57
      Self-explanatory
    EGC 1000-1099, 2000-2099, 1850-1999, AND 2850-2999 REQUIRE AN SBC OF 877XX
      Self-explanatory
    EGC 1998 & 2998 ARE NOT VALID WITH STATUS 5X
      Self-explanatory
    EGC 5XXX — MUST USE SERVICE CENTER TERMINAL
      Self-explanatory
    EGC 5XXX - STATUS 20 ONLY VALID FOR BACKDOWNS FROM APPEALS (AMSTUB)
      Self-explanatory
    EGC 56XX IS ONLY VALID WITH PBC 194
      Self-explanatory
    EGC/ACTIVITY CODES INCONSISTENT
      Self-explanatory
    EGC/PUSH CODE INCONSISTENT
      Self-explanatory
    EGC/SOURCE CODES INCONSISTENT
      Self-explanatory
    EGC/STATUS CODE INCONSISTENT
      Self-explanatory
    EMPLOYEE GROUP CD MUST BE NUMERIC
      ** Self explanatory
    EMPLOYEE GRP CD/PRIMARY BUSINESS CODE INCONSISTENT
      Self explanatory
    EXAM START DT NOT PRESENT - STATUS CODE 12-19 NOT VALID
      Self explanatory
    FIRST 2 DIGITS OF THE TAX PERIOD MUST BE 19 OR 20
      The century digits of the Tax Period must be in the first two characters of the Tax Period and must be either 19 or 20.
    FLOW-THRU RECORD-CANNOT CHANGE EGC
      **Cannot change a FLOW-THRU record (a record with 7XXX EGC and FLOWTHRU-IND = 1) to a NON FLOW-THRU record.
    FLOW-THRU RECORD-CANNOT USE AMSTUP-MUST USE AMSTU
      Must use AMSTU for FLOW-THRU records.
    FOR MFT 99, ACT-CD 182 ONLY SOURCE CODE 26 IS VALID
      Self-explanatory.
    FOR STATUS-CD 12 - STATUS-CD-DT (INPUT) MUST BE 0-31 DAYS OLD
      Self explanatory
    FREEZE CODE `XX' CANNOT UPDATE ACCT-(`XX' = Q or R).
      Specialized Freeze Code Q or R present, account cannot be updated or closed
    IF TIN CORRECT, CD/NC IS XXXX
      Input matches on TIN, File Source, MFT, and Tax Period, but Check Digit/Name Control field does not match TIF Name Control/Check Digit
    INCONSISTENT PBC WITH EMPLOYEE-TYPE
      For WI, SB and LB&I: PBC 1XX and 2XX must equal 1XXX or 2XXX. PBC 3XX must equal 1XXX.
    INCONSISTENT PBC/SBC
      The PBC is not consistent with the first 3 digits of the SBC.
    INCONSISTENT PBC/SBC/SC FOR EXCISE OR E&G
      Self explanatory
    INCONSISTENT PBC/SERVICE-CENTER-CODE
      Self explanatory
    INCONSISTENT PBC WITH SECONDARY-BUSINESS-CD
      The PBC is not consistent with the entire 5 digits of the SBC.
    INFORMANTS-CLAIM-IND MUST BE DELETED AT SC TERMINAL
      Self explanatory
    INITIAL UPDATE TO TECHNICAL SERVICES MUST BE STATUS CODE 21
      Self-explanatory
    INITIAL UPDATE TO PSP MUST BE STATUS CODE 41
      Self-explanatory
    INVALID AGING REASON CD
      Aging Reason Code is not 00–03 or 05–99.
    INVALID AIMS-BOD-CD
      AIMS BOD Code must be 1, 2, 3 or 4.
    INVALID AIMS-IRS-EMPLOYEE-CD
      Not E, R, C
    INVALID AMOUNT OR DATE
      Position 27 is not C or D.
    INVALID AMT
      Amount field not numeric, claim amount is negative, or RPT-EXTRACTION-CD not zero
    INVALID COMMAND CODE DEFINER
      Command Code Modifier, character 6 line 1, not A, 4, B, S, T, P, R, Z or blank.
    INVALID CONSENT-CD
      Consent Code must be I, R, U or blank
    INVALID CORRESPONDENCE RECEIVED DATE
      Not a valid date (MMDDYYYY) FORMAT
    INVALID DLN
      DLN is not numeric or does not meet standard validity checks
    INVALID EGC FOR CORRESPONDENCE LETTER
      EGC must be 5XXX
    INVALID EMPLOYEE GROUP CODE
      EGC must be 1000–2999, 5000–5999, 7200–7299, 7600–7699, 7700-7799, 7900–7999
    INVALID EMPLOYEE-TYPE
      First character of the EMPLOYEE-GROUP-CD must be 1, 2 or 5
    INVALID FILE SOURCE FOR CORR LETTER
      FILE SOURCE must be IMF
    INVALID INDUSTRY-AREA-CD RANGE
      For WI, SB and LB&I: Last 2 digits of the PRIMARY-BUSINESS-CD must be 00–16
    INVALID INFORMANTS CLAIM IND
      Not 0 or 1 or 2 or 3 or blank
    INVALID IRS-EMPLOYEE-CD-AIMS
      Not C, E, or R.
    INVALID INPUT IN POSITION 77
      Self explanatory
    INVALID NBAP-LETTER-DT
      Self explanatory
    INVALID NAME CONTROL/CHECK DIGIT
      Name Control/Check Digit does not meet standard validity checks
    INVALID PLAN-RPT-NUM
      Must be 3 digit numeric
    INVALID POD CODE
      Post of Duty Code is not bbb or numeric
    INVALID PRIMARY-BUSINESS-CD
      Valid codes 190-194, 201-207, 212–214, 295-299, 301-307, 309 315, 316, 317 and 398.
    INVALID PROCESSING-CAMPUS-CD
      Processing Campus Cd must be 17, 29, or 49
    INVALID SBC
      First 3 digits of the SBC must be 000–900
    INVALID SPECIAL PROJECT CODE
      Special Project Code is not bbbb or 0000–9999
    INVALID STATUS CODE
      Not blank, numeric, or a valid code
    INVALID STATUS FOR CORRESPONDENCE LETTER
      Status must be 24, 54, 55 or 57
    INVALID STATUS FOR TC424 RECORD
      Cannot update to status 24, 54, 55, or 57 when TC424 record not yet established as a full base.
    INVALID STATUTE EXTENSION
      Statute extension is not a valid date or 872Aaabb 872Oaabb (aa may be blank or AA-ZZ, AB-AZ) or mmaaccyy or aabbbbbb. Exception: "XX" not valid for EGC 1XXX, 2XXX, 5XXX.
    INVALID TAX PERIOD
      Tax Period not numeric or not valid for MFT input
    INVALID TECHNICAL SERVICES CODE
      Must be 001-999 or blanks
    INVALID TEFRA CD
      Must be Y, N, S or blanks
    INVALID TEGE-SPECIAL-DEFINER-CD
      Not 0000–9999
    INVALID TERRITORY-CD RANGE
      4th and 5th position of the SECONDARY-BUSINESS-CD must be 00–60
    INVALID TIN
      TIN does not have a valid File Source or configuration of TIN & F/S not valid for AMSTU
    INVALID UPDATE OF STATUS 90
      The record on the TIF has been closed, CC modifier not R
    INVALID USE OF R
      "R" is input on line 2. This means same TIN as previous line which is impossible.
    INVALID VCAP-IND
      Must be blank or 1.
    I/O ERROR (PSCR, READ XXXX)
      Computer error try again, (xxxx = status of error)
    I/O ERROR (PSCR, WRITE XXXX)
      Computer error—try again (xxxx = status of error)
    I/O ERROR (XTIF, FIND XXXX)
      Computer Error try again (xxxx = status of error)
    I/O ERROR ON AUDIT TRAIL RECORD
      Alert IDRS control
    LINES 2–23 BYPASSED
      Char. 79–80 of line 2–12 is "BY" , "OK" , or " DR"
    MANUAL UPDATE NOT ALLOWED
      Status on Data Base is 54 or 55 or 57 and an attempt is being made to update to either 54, 55, or 57
    MFT 46/76/84/85/86 — PLAN-RPT-NUM MUST BE INPUT
      Self explanatory
    MFT 96 NOT VALID FOR EGC 76XX
      Self-explanatory
    MFT INVALID
      MFT field is blank or does not meet standard validity checks
    MFT/TIN INCONSISTENT
      Format of TIN is not valid for MFT input
    MUST RE-OPEN TO EP/EO FLOW-THRU RECORD
      Cannot use AMSTUR to re-open a FLOW-THRU record to a non-FLOW-THRU record.
    NAME CTRL MUST BE USED WITH INVALID TIN
      Name Control entered with an invalid TIN.
    NO DATA INPUT ON LINE ONE
      Self explanatory
    NO SECTION NN ON THE RECORD
      Self explanatory
    NO TIN ON THIS LINE
      Self explanatory
    PBC XXX AGING REASON 99 (TAX EXAMINERS) NOT VALID
      PBC 301-307, 309, 316, and 317 Aging Reason 99 not valid
    PBC 201, 203-207 MUST USE PCC 49 WITH STATUS CODE 51
      Self-explanatory
    PBC 212–214, 315 MUST USE PCC 17 WITH STATUS CODE 51
      Self-explanatory
    PBC 301-307, 316, 317 – MUST USE PCC 29 WITH STATUS CODE 51
      Self-explanatory
    PBC 398 IS ONLY VALID WITH EGC 54XX/58XX
      Self-explanatory
    PBC INCONSISTENT WITH STATUS CODE
      Must update the PBC before you can update to the status code input.
    PBC MUST BE ENTERED FOR STATUS 07, 33 AND 34 BACKDOWNS
      Self-explanatory
    PBC ONLY VALID WITH SCREEN STATUS 33 OR 34
      Self-explanatory
    PBC 2XX, 315 - EGC 1998 & 2988 NOT VALID - MUST UPDATE TO ANOTHER EGC
      Self explanatory
    PBC 3XX REQUIRES AGING-REASON-CD FOR STATUS-CD 15 UPDATES
      Self-explanatory
    PBC = 3XX, STATUS CODE 09 IS A COMPUTER GENERATED STATUS CODE - CANNOT UPDATE
      Self-explanatory
    PBC/PROCESSING-CAMPUS-CD INCONSISTENT
      Self-explanatory
    PICF-CD MUST BE > 0 OR AIMS-SPECIALIZED-FREEZE-CD MUST = 6 FOR STATUS 14 UPDATES
      Self-explanatory
    PICF CODE PRESENT - CANNOT UPDATE TO STATUS CODE 51
      Self explanatory
    PLAN-RPT-NUM NOT VALID FOR NMF CASES
      Self explanatory
    PLAN-RPT-NUM ONLY VALID WITH MFT 46/76/84/85/86
      Self explanatory
    PRESENT STATUS GREATER THAN 06
      Screen Status Code is less than 07 and TIF Status Code is greater than 06.
    PROCESSING CAMPUS CD NOT VALID FOR TEGE
      Self explanatory
    PROCESSING-CAMPUS-CD NOT VALID WITH SCREEN STATUS < 51
      Self-explanatory
    PROCESSING-CAMPUS-CD ONLY VALID WITH TIF STATUS-CD 51-59
      Self-explanatory
    R NOT VALID WITH EE ALPHA CODE
      Self-explanatory
    R NOT VALID WITH ORIGINAL ASED
      Self-explanatory
    RECORD NOT ON FILE
      No record on the TIF for the TIN, MFT, and TAX PERIOD
    RETURN REQUEST INDICATOR NOT 1 OR BLANK
      Self Explanatory
    RPT-EXTRACTION-CD = ZERO - CANNOT INPUT CLAIM-AMT
      Self-explanatory
    SBC 877XX ONLY VALID WITH EGC 1000-1099, 2000-2099, 1850-1999, & 2850-2999
      Self explanatory
    SCREEN STATUS CD 51 - MUST INPUT PROCESSING CAMPUS CD 17, 29 OR 49
      Self explanatory
    SECONDARY BUSINESS CD MUST BE NUMERIC
      **Self explanatory
    SOURCE CODE NN, CLAIM AMOUNT PRESENT
      Self-explanatory
    SOURCE CODE NN, POS CLAIM AMT NEEDED
      Self-explanatory
    SPECIAL PROJECT CODE 0153 NOT VALID
      Self-explanatory
    SPECIAL PROJECT CODE/TAX PERIOD INCONSISTENT
      Self explanatory
    SPECIAL PROJECT CODE XXXX IS NOT VALID AFTER 199012
      Special Project Code is 0101–0104, 0106, 0107, 0109, 0110, 0113, 0114, 0116, 0118, 0121, 0122, 0205, 0209, 0210, 0225, or 0401 AND Tax Period is greater than 199012.
    STATUS 01 INVALID FOR D.O. TERMINALS
      Status 01 can only be input by Service Center terminals
    STATUS 10 WITH SCREEN STATUS DATE INPUT ONLY VALID WITH EGC 5XXX
      Self explanatory
    STATUS-CDS 12-19 ARE NOT VALID WITH SOURCE-CD 45
      Self explanatory
    STATUS CODE/EGC INCONSISTENT
      Self explanatory
    STATUS CODE 07 IS COMPUTER GENERATED – CANNOT UPDATE
      Self explanatory
    STATUS INCONSISTENT WITH PICF-CD
      For Status Code 34 the Picf Code must be 1, 3, 5, 7
    For Status Code 33 the Picf Code must be 2, 4, 6, 8
    STATUS MUST BE GREATER THAN 08
      TIF status must be greater than 08 for 5xxx EGC for re-establishment (AMSTUR)
    STATUS MUST BE GREATER THAN 11
      TIF status must be greater than 11 for EGC 1XXX, 2XXX, and 7XXX for AMSTUR ).
    STATUS-CD-DT INVALID
      For screen Status 12 , EGC 1XXX & 2XXX not a valid date.
    STATUS-CD-DT INVALID OR OVER 20 DAYS
      Status 10, 22–25 entered and "D" in Amount field and input date more than 20 days before or after current date
    STATUTE DATE INVALID WITH MFT 46, ACT-CD XXX
      Self explanatory
    STATUTE DATE INVALID WITH MFT 84
      Self-explanatory
    STATUTE DATE INVALID WITH MFT 85, ACT-CD 303
      Self-explanatory
    STATUTE DATE INVALID WITH MFT 86, ACT-CD 306
      Self-explanatory
    STATUTE GG ONLY VALID WITH MFT 02, 05, 06, 21, 23 OR 31
      Self explanatory
    STATUTE REQUIRED WITH CONSENT-CD X
      Statute must be input when screen Consent Code is I, R or U
    TAX PERIOD/MFT INCONSISTENT
      MFT not valid for to period input
    TC 424 RECORD
      Match on a TC424 record not yet established as a full AIMS record.
    TC 424 RECORD/CANNOT UPDATE STATUTE DATE
      Self explanatory
    TECHNICAL SERVICES CODE ONLY VALID FOR EGC 1XXX OR 2XXX.
      Self explanatory
    TECHNICAL SERVICES CODE ONLY VALID FOR STATUS 20-39
      Self explanatory
    TECHNICAL SERVICES CODE REQUIRED FOR STATUS 21
      Self explanatory
    TEFRA-CD ONLY VALID FOR 1XXX OR 2XXX EGC
      Self explanatory
    TEFRA-CD ONLY VALID FOR MFT 06 OR 35
      Self explanatory
    TEFRA-CD REQUIRED
      Self explanatory
    TE/GE FLOW-THROUGH ACTIVITY CODE/MFT INCONSISTENT
      Self explanatory
    TEGE-SPECIAL-DEFINER-CD ONLY VALID WITH EGC 7XXX
      Self-explanatory
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS DATA BASE SERVICE CENTER CD
      Self-explanatory
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS BASE SC-CD OR PROCESSING CAMPUS CD
      Self explanatory
    TIF STATUS CODE IS 12 - CANNOT UPDATE STATUS CODE DATE
      Self explanatory
    TIF STATUS CODE IS 12 - CANNOT UPDATE STATUS CODE DATE
      Self explanatory.
    TIF STATUTE = 872X MUST INPUT ENTIRE ASED NOT JUST ALPHAS (X = A, R, O)
      Screen Statute Date = aabbbbbb (aa = AA-ZZ, or AB-AZ) and TIF = 872 — must input 872AAAbb or 872OAAbb or MMAAYYYY. Exception: "XX" - for EGC 1XXX, 2XXX, 5XXX.
    TIF STATUTE > 210 DAYS - CANNOT UPDATE STATUTE-DT TO ALPHAS
      Self-explanatory
    TIF STATUTE > 210 DAYS CANNOT UPDATE TO ALPHAS (15TH OF THE MONTH USED FOR DD)
      15 is moved to the DD portion of the date prior to the calculation
    TIF EGC MUST BE 1000, 1014, 1017, 1099 OR 1917 FOR UPDATES TO EGC 1917
      Self explanatory
    TIN CHANGE INDICATED BUT NOT FOUND
      Record indicates a TIN change record, but no TIN found
    TIN CHANGED TO XXXXXXXXX
      TIN changed. Use TIN indicated to obtain account.
    TIN/CK-DIGITS MISMATCH-CHECK TIN
      Check TIN for mis-key because calculated check digits do not match screen input
    TRACKING-CD MUST BE NUMERIC
      Self explanatory
    UPDATE EGC
      New Status is 10 or 12 and TIF EGC is 1000 or 2000, 1998, or 2998, or TIF EGC is zeros
    VCAP-IND ONLY VALID FOR EGC 72XX, 77XX OR 79XX
      Self explanatory
    VCAP-IND PRESENT - EGC 76XX NOT VALID
      Self explanatory

2.8.4.9  (01-01-2000)
Command Code AMSTUA Error Messages

  1. CC AMSTUA has the standard AMSTU error messages as well as the following:

    CURRENT STATES MUST BE 81 FOR AMSTUA
      TIF status must be 81 if CC AMSTUA is to be used
    INVALID APPEALS GRADE
      Appeals Grade not 1–5
    INVALID WORK UNIT NO ENTERED
      Work Unit No. is not all numeric or first 3 positions not valid Appeals Code
    I/O ERROR (TCWF, aaaaa, xx)
      Temporary TCWF problem (aaaa = READ/WRITE xx = Status of error)
    MISMATCH ON TCWF
      No match on TIF Appeals Code on TCWF. Work Unit No. cannot be generated.
    SCREEN STATUS MUST BE 80, 82, 86, 87, OR 88
      Input Status Code is not 80, 82, 86, 87, or 88

2.8.4.10  (01-01-2011)
Command Code AMSTUB Error Messages

  1. CC AMSTUB has the standard AMSTU error messages as well as the following:

    CANNOT BACK DOWN AN APPEALS OPENING (AM424A)
      Screen status code is less than 80 and TC-424-CD is 4.
    CANNOT BACK THIS RECORD TO EO/GE
      Self Explanatory
    CANNOT BACK THIS RECORD TO EP
      Self-explanatory
    CANNOT BACK THIS RECORD TO EXAM
      Examiners Grade is equal to zero and closing PBC equals zeroes.
    CANNOT UPDATE TO STATUS CODE 20 OR 21 IF ASED = QQ
      Self-explanatory
    EGC 1XXX/2XXX – ONLY STATUS-CD 07, 21, 33 OR 34 ARE VALID FOR BACKDOWNS
      Self-explanatory
    EGC 5XXX – ONLY STATUS-CD 07, 20, 33 OR 34 ARE VALID FOR BACKDOWNS
      Self-explanatory
    INVALID PBC
      PBC must be 295, 398 or blank
    INVALID TECHNICAL SERVICES CODE
      Must be 001-999 or blanks
    NO DATA INPUT ON LINE ONE
      No data was input on line one.
    NUMERIC STATUTE DATE REQUIRED WHEN STATUS IS OTHER THAN 82
      Self explanatory
    PBC MUST BE ENTERED FOR STATUS 07, 33 AND 34 BACKDOWNS
      Self explanatory
    PBC NOT VALID FOR TEGE CASES
      Self explanatory
    PBC ONLY VALID WITH SCREEN STATUS 07, 33 OR 34
      Self explanatory
    POS 9–14 MUST BE BLANK WITH AMSTUB
      POS 9–14 of line one.
    POSITION 29 MUST START WITH C
      Self explanatory
    REC STAT 81-NEW STAT Not 12–24, 33, 34 or 41
      When TIF record is 81, AMSTUB can only change status code to 12–24, 33, 34 or 41.
    RECORD NOT IN STATUS 80, 82–89
      Not in status suitable for AMSTUB
    STATUS- CD 07 NOT VALID IF PICF-CD PRESENT
      Self explanatory
    STATUS-CD 07 ONLY VALID FOR AMSTUB IF THE AIMS-SPECIALIZED-FREEZE-CD = 6
      Self explanatory
    STATUS CODE 07, 33 AND 34 NOT VALID FOR TEGE BACKDOWNS
      Self explanatory
    STATUS INCONSISTENT WITH PICF-CD
      Self explanatory
    STATUTE DAY MUST BE NUMERIC OR QQ WHEN UPDATING TO STATUS 82
      Self explanatory
    TECH-SERVICES-CD ONLY VALID FOR STATUS 21
      Self explanatory
    TECHNICAL SERVICES CODE ALREADY PRESENT - CANNOT INPUT
      Self explanatory
    TECHNICAL SERVICES CODE ONLY VALID FOR EGC 1XXX OR 2XXX
      Self explanatory

2.8.4.11  (01-01-2006)
Command Code AMSTUR

  1. The input format for CC AMSTUR is the same as for CC AMSTU.

  2. Error Messages:

    AMSTUR AFTER MONTHLY EXTRACT
      Self-explanatory
    APPEALS SECTION PRESENT
      APPL-SECT (83) present
    **CANNOT REOPEN APPEALS CLOSURE - INPUT AM424 AFTER CASE AGES
      Self-explanatory
    **CANNOT REOPEN (AMSTUR) WITHIN 20 DAYS OF STATUS-CD 90 DATE
      Self-explanatory
    CORRESPONDENCE-RECD-DT NOT VALID FOR AMSTUR
      Screen Correspondence Received Date = RMMDDYYYY oo LMMDDYYYY
    INCONSISTENT PBC/SERVICE CENTER CODE
      Self-explanatory
    INCONSISTENT PBC/SBC/SC FOR EXCISE OR E&G
      Self-explanatory
    RECORD CLOSED LESS THAN 40 DAYS
      Self-explanatory
    RECORD NOT IN STATUS 90
      AMSTUR is used only for records in Status 90.
    STATUS CODE 5X NOT VALID WITH AMSTUR
      Self-explanatory
    STATUS MUST BE GREATER THAN 08
      Self-explanatory
    STATUS MUST BE GREATER THAN 11
      Self-explanatory
    UNVERIFIED ASSESSMENT (PENDING TC300X) PRESENT
      TC300X is not posted to TIF


    See also 4.9, Command Code AMSTU for other error messages.

2.8.4.12  (01-01-2011)
Command Code AMSTUP

  1. Input format for CC AMSTUP is the same as for CC AMSTU except as follows:

    1. For File Source "P" records only, the terminal input 2-digit MFT field (position 14 and 15 of lines 2–23) is replaced by a 3-digit Plan Number (positions 13–15 of lines 2–23).

    2. The input document for CC AMSTUP is Form 5595.

  2. CC AMSTUP has the standard AMSTU error messages as well as the following:

    CANNOT BACK THIS RECORD TO EP
      CASE CLOSING-SECT (82) not present on TIF and Activity Code is EP.
    CANNOT USE AMSTUP—MUST USE AMSTU
      If MFT-CD = 34 and ACTIVITY-CD = 311 and EGC is 76XX
    FOR EP RECORD USE AMSTUP
      AMSTU was used to attempt to access an EP record.
    INVALID PLAN NUMBER
      Not 001–999.

2.8.4.13  (08-28-2006)
Command Code AMSTUS Error Messages

  1. Error messages are the same as for AMSTU with the following additional for AMSTUS:

    ACCOUNT IS CHARGED TO APPEALS
      Self explanatory.
    AMSTUS REQUIRES SC TERMINAL
      Self-explanatory
    BANKRUPTCY FREEZE PRESENT
      BANKRUPTCY-FREEZE-C contains U or X — Cannot generate AMSTUS Statutory Notice.
    CASE HAS BEEN CLOSED
      Self explanatory.
    CASE UNDER PARTNERSHIP CONTROL
      Self explanatory.
    DEF. AMT. IS ZERO—PEN TYPE REQUIRED
      Penalty type is required when the deficiency amount is zero.
    DISASTER DECLARED—TC971 AC 688
      ** Self explanatory
    DISASTER DECLARED—TC971 AC 86/87
      ** Self explanatory
    DISASTER DECLARED—TC971 AC 86/87 & 688
      ** Self explanatory
    DUPLICATE PENALTY TYPE
      Self explanatory.
    EGC NOT 5XXX
      Account not in service center.
    FOR AMSTUS, ONLY MFT 02 AND 33 VALID FOR BMF
      Self explanatory.
    INVALID BYPASS CODE
      Self explanatory.
    INVALID DEFICIENCY AMOUNT
      Must be non-zero numeric, Maximum 8 characters
    INVALID FILE SOURCE FOR AMSTUS
      Only file sources 0, 1, 2, or 6 are valid for AMSTUS.
    INVALID PENALTY AMOUNT
      Must be non-zero numeric, Maximum 8 characters.
    INVALID PENALTY TYPE
      Must be 1 through 9.
    INVALID PARAGRAPH NUMBER
      Must be 0, 1, or 2.
    PARAGRAPH NUMBER MISSING
      Self explanatory
    PEN. TYPE 4 PRESENT, ENTER PEN TYPE 1
      Penalty type 1 is required when penalty type 4 is input.
    PENALTY TYPE MUST BE PRESENT
      Penalty Amount entered and type not present.
    PENDED AMT. EQUALS PROPOSED ADJUSTMENT
      Self explanatory.
    POSTED AMT. EQUALS PROPOSED ADJUSTMENT
      Self explanatory.
    STATUS CODE INVALID, MUST BE 24
      Self explanatory.
    STATUS UPDATE SAME AS TIF STATUS
      Record already in status 24.
    TAX PERIOD MUST BE 198912 OR GREATER WITH PENALTY TYPE 7 OR 8
      Self explanatory
    TAX PERIOD MUST BE LESS THAN 198912 WITH PENALTY TYPE 1
      Self explanatory
    TIF RECORD IS PENDING REQUEST—TC424
      424 Record
    TIN CHANGED TIF RECORD
      Changed TIN record resent.

2.8.4.14  (01-01-2000)
Command Code AMSTUZ

  1. For each terminal, there is a 4-character "AMSTU Update Counter" , used to keep track of AMSTU updates. The counter is incremented by one for each successful update for AMSTU, AMSTUA, AMSTUB, AMSTUR, AMSTUS and AMSTUP.

  2. The total number of updates is displayed along with the Request Completed messages in the following format:
    "REQUEST COMPLETED/UPDATES nnnn"

  3. Whenever you wish to reset the counter to zero, enter AMSTUZ in positions 1–6 of line 1, and transmit the screen. The message returned will be: "REQUEST COMPLETED/UPDATES 0000"

Exhibit 2.8.4-1 
Command Code AMSTU

1 Single Input Display
  The data to be entered on lines 1 and 2 for single input, CC AMSTU, will be taken from a prepared "Label" which will be attached to the "AIMS Update Form " .
2 Batch Input
  (a) There are two ways to input batch data:
    1) If update (Status Code, EGC, etc.) on the "batch data line" (line 1) of CC AMSTU is identical for every record to be updated, the individual records can be listed one after the other (one per line) on lines 2–23 of the terminal screen. Thus, up to 22 records can be updated with one screen input.
    2) In order to update records with the same TIN but with different MFTs and/or Tax Periods; use AMSTU with the "repeat" function. This is done by entering an "R" in position 1 of the next available line of 2-23. After the "R" , you may input the MFT or the Tax Period or both. The TIN, File Source and Name Control will be taken from the last entry line above. Data lines 2-23 may be used for the "repeat" processing.
  (b) For both methods of input (above) the data input in the Amount Claimed field, on the same line (2–23) as a record, is for that record only; it does not "carry down" or otherwise affect the other record updates.
This image is too large to be displayed in the current screen. Please click the link to view the image.
3 Record Element Description
ELEMENT LINE POSITION DESCRIPTION
1 1 1–5 CC "AMSTU"
2 1 6 CC Definer - "" , "P" , "R"
3 1 7–8 Status Code — 2 digit numeric or blank
4 1 10–14 Secondary Business Code – 5 digit numeric or blank
5 1 16–19 Employee Group Code – 4 digit numeric or blank
6 1 21–28 Statute of Limitations Date — 8 digit alphanumeric — MMDDYYYY format or MMaaYYYY (aa = AA-ZZ or AB-AZ) or 872Abbbb or 872Obbbb (bbbb may be blank or AAbb-ZZbb or ABbb-AZbb) (bbb may be blank or AAb-ZZb or ABb-AZb) or AAbbbbbb (aa = AA-ZZ or AB-AZ) or may be blank
7 1 29 Consent Code - 1 character. May be alpha or blank.
8 1 30–31 Aging Reason Code — 2 digit numeric or blank
9 1 33–36 Special Project Code — 4 digit numeric or blank
10 1 38–40 Post of Duty — 3 digit numeric or blank
11 1 42–45 Tracking Code — 4 digit numeric or blank
12 1 47–48 Processing Campus Code — 17, 29, 49 or blank
13 1 50 Informants Claim Indicator — 0, 1 or 2 or 3 or blank
14 1 52–55 TEGE Special Definer CD — 0000-9999 or blank
15 1 57 AIMS IRS Employee Code — E, R, C or blank
16 1 59–61 Technical-Services-CD — 001-999 or blanks
17 1 63 Tefra-CD — Y, N, S or blank
18 1 65 VCAP-IND - Blank or 1
19 2-23 1–12 TIN & File Source (On Label)
20 2-23 14–15 MFT
21 2-23 17–22 Tax Period—YYYYMM Format (On Label)
22 2-23 24–27 Check Digit or Name Control (On Label)
23 2-23 29–38 This field is used to input the following:
      1) AMOUNT CLAIMED —Format is Cnnnnnnnnn (up to 9 numerics). Must be left-justified.
      2) STATUS CODE DATE—Format is DMMDDYYYY
      3) CORRESPONDENCE RECEIVED DATE—format is LMMDDYYYY
24 2-23 40–42 PLAN-RPT-NUM (3 digit numeric)
25 2-23 44–46 EP-PLAN-NUMBER - Format is nnn.
26 2-23 48–55 NBAP-LETTER-DT — Format is MMDDYYYY
27 2-23 77–78 Bypass Indicator
28 2-23 79–80 Validity Indicator

Exhibit 2.8.4-2 
Command Code AMSTU

1 Output Display
  The Computer will perform its validity check and if no errors are encountered it will display the entire screen with the literal "OK" in positions 79 and 80 of line 2-23, and the message "REQUEST COMPLETED updates nnnn" on line 24 per display below.
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2 Record Element Description
ELEMENT LINE POSITION DESCRIPTION
1 1 1–5 CC "AMSTU"
2 1 7–8 Status Code "10"
3 1 10–14 Secondary Business Code ""01500" "
4 1 16–19 Employee Group Code "1011"
5 1 21–28 Statute of Limitations Date "04152003"
6 1 29 Consent Code " R"
7 1 30–31 Aging Reason Code "00"
8 2 1–12 TIN & File Source "999–99–9999"
9 2 14–15 MFT " 30"
10 2 17–22 Tax Period "199912"
11 2 24–27 Check Digit or Name Control "WEBS"
12 2 29–38 Amount Claimed "C938"
13 2 79–80 Literal "OK"
14 24 1–30 Literal "Request Completed/Updates nnnn"

Exhibit 2.8.4-3 
Command Code AMSTUA

  NOTE TO OPERATOR
  Before using AMSTUA determine if Work Unit Number is to be computer generated or manually input.
1. When cases are to be moved from Status 81 to an assigned status:
  a. Input CC AMSTUA
  b. Fill out line of the input screen as per the Input Screen Display
    1) If a Work Unit No. is to be generated, leave element "3" blank.
    2) If an existing Work Unit No. is to be used, enter it in element "3" .
  c. Enter on lines 2–23 the TIN, MFT, Tax Period (per Input Display) of each case in the Work Unit specified on Line 1.
  d. If there are more than 22 cases in the same Work Unit, CC AMSTUA should be used again, repeating the generated Work Unit on the second input.
2. After a screen has been input and the "ENTER" Key has been depressed, the Work Unit No. (if it is to be generated) will appear on line 1 pos. 27–35 as nnn-nnnn.
3. The generated Work Unit No. as it appears on the screen with CC AMSTUA is the three digit Appeals Code from the record on line 2 followed by a five digit number serially assigned by the computer. This number will then be assigned to the AIMS record for each case input.
4. Record the generate Work Unit Number on Form 5569 from screen display after input.
       
1  Input Display
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2 Record Element Description
ELEMENT LINE POSITION DESCRIPTION
1 1 1–6 CC "AMSTUA"
2 1 16 Appeals Grade. One digit numeric. Use Form 3210.
3 1 27–35 Work Unit No. If left blank, this field will be generated. 8-digit numeric. Format is nnn-nnnnn.
4 Var. 1–12 TIN and File Source. Use Form 3210.
5 Var. 14–15 MFT
6 Var. 17–22 Tax Period. YYYYMM format. Use Form 3210.
7 Var. 24–27 Name Control-vvvv. Check digit-aa is right-justified.
8 Var. 29–30 Status Code. 2 digits. Use Form 3210.
9 Var. 32–34 Plan Report Number. Use Form 3210.
10 Var. 36–38 EP-PLAN-NUMBER — Format is nnn.
3 The following items are required on CC AMSTUA.
  a.  Item 2 Appeals Grade
  b.  Item 8 Status Code

Exhibit 2.8.4-4 
Command Code AMSTUB

This command code follows the same input criteria as CC AMSTU, the same batching procedures should also be followed.
1 Input Display
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2Record Element Description
ELEMENT LINE POSITION DESCRIPTION
1 1 1–6 CC "AMSTUB"
2 1 7–8 Status Code. 2 digits. Use form 3210 or label. Label takes precedence.
3 1 15–22 Statute of Limitations Date — 8 digit alphanumeric — MMDDYYYY format or MMaaYYYY (aa = AA-ZZ or AB-AZ) or 872Abbbb or 872Obbbb (bbbb may be blank or AAbb-ZZbb or ABbb-AZbb) or 872IAbbb (bbb may be blank or AAb-ZZb or ABb-AZb) or AAbbbbbb (aa = AA-ZZ or AB-AZ) or may be blank
4 1 23 Consent Code. 1 character. May be alpha or blank.
5 1 25–27 PBC — 295, 398 or blank
6 1 29 IRS Employee Code AIMS — E, R, C or blank
7 1 31–33 Technical Services Code. 3 numbers or blank.
8 1 35 VCAP-IND - Blank or 1
9 Var. 1–12 TIN and File Source. Use Form 3210.
10 Var. 14–15 MFT
11 Var. 17–22 Tax Period. YYYYMM format. Use Form 3210.
12 Var. 24–27 Name Control-vvvv. Check digit—aa (is right justified).
13 Var. 29–38 Amount Claimed Format is Cnnnnnnnnn (up to 9 numerics). Always positive.
14 Var. 40–42 Plan Report Number. Format is nnn. Use Form 3210.
15 Var. 44–46 EP-PLAN-NUMBER — Format is nnn.

Exhibit 2.8.4-5 
Command Code AMSTUS

1  Input Display
This image is too large to be displayed in the current screen. Please click the link to view the image.
2  Record Element Description
ELEMENT LINE POSITION DESCRIPTION
1 1 1–6 CC "AMSTUS"
2 1 7–8 Status Code "24"
3 1 9 Paragraph Number. One digit numeric.
4 1 10–17 Status Code Date (MMDDYYYY)
5 2 1–12 TIN and File Source
6 3 1–2 MFT
7 4 1–6 Tax Period. Format YYYYMM
8 5 1–4 Check Digit—bbaa, or Name Control — VVVV
9 6 1–8 Deficiency Amount. Left justified
10 7–10 1 Penalty Type. Numeric or blank
11 7–10 3–10 Penalty Amount. Left justified. (Decimal assumed XXXXXX.XX but not entered)
12 12 1 AMSTU Bypass Code
Elements 10 & 11 may occur 0–5 times in any order. No duplicate penalty types or blank lines between penalty types allowed.

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