2.8.9  AIMS Command Code AMRET

Manual Transmittal

December 06, 2012

Purpose

(1) This transmits revised IRM 2.8.9, Audit Information Management System (AIMS), AIMS Command Code AMRET.

Material Changes

(1) New PBC 317 valid for SC 29.

(2) PBC 317 not valid with AGING REASON 99.

Effect on Other Documents

IRM 2.8.9, dated December 13, 2011, is superseded.

Audience

This IRM is intended for the general use of IDRS system personnel from all four Business Operating Divisions (WI, SB, LB&I and TE) and Appeals accessing the Audit Information Management System.

Effective Date

(01-01-2013)

Terence V. Milholland
Chief Technology Officer

2.8.9.1  (01-01-2012)
Command Code AMRET

  1. This command code is used only for requesting a "Return Charge-Out" , Form 5546, for a case already established on AIMS. The input of CC AMRET will produce, during the nightly processing to the Service Center, a Form 5546 which will be used for retrieving a return from files. The input document for CC AMRET is Form 5348, Examination Update or Form 5595, TE/GE Update. Use this CC when item 7, Follow Up Request is checked.

2.8.9.2  (01-01-2009)
Command Code AMRETZ

  1. This Command Code is used to zero-out the "AMRET Update Counter" that is displayed with each Request-Completed message. It performs no other function.

2.8.9.3  (01-01-2011)
Command Code AMRET Error Messages

  1. The following error messages apply to CC AMRET:

    ACT-CD - 305 SPECIAL-PROJECT-CD MUST BE 0999 & SOURCE CD MUST BE 23
      Self-explanatory. For EGC 79XX only.
    ACTIVITY CODE/MFT INCONSISTENT
      Self-explanatory
    ACTIVITY CODE XXX IS NON-TAXABLE - CLAIM AMOUNT INVALID
      Self-explanatory
    AGING-RSN-CD 50 — EGC MUST BE 2XXX
      Self-explanatory
    AGING REASON 50 & 51 ONLY VALID WITH PBC 212
      Self-explanatory
    AIMS STATUS CODE IS 90—CANNOT USE AMRET
      Self explanatory
    AMRET NOT ALLOWED WITHIN 60 DAYS OF CREATION DATE
      The opening creation date is less than 60 days from the current date and the Return Requisition Ind = 0 (Return Requested).
    CLAIM AMOUNT PRESENT, SOURCE CODE MUST BE 30 FOR EGC 76XX
      Self-explanatory
    COMMAND CODE INVALID
      Self-explanatory
    DLN = ELECTRONIC RETURN, CANNOT USE AMRET - INPUT CC TRPRT
      Self explanatory
    DLN = ELF, CANNOT USE AMRET
      Self explanatory
    DLN = MEF, CANNOT USE CC AMRET
      Self explanatory
    DLN = SCR, CANNOT USE CC AMRET
      Self explanatory
    EGC 1000-1099, 2000-2099, 1850-1999, AND 2850-2999 REQUIRE AN SBC OF 877XX
      Self-explanatory
    EGC 5XXX — MUST USE SERVICE CENTER TERMINAL
      Self-explanatory
    EGC 56XX IS ONLY VALID WITH PBC 194
      Self-explanatory
    EGC/ACTIVITY CODES INCONSISTENT
      Self-explanatory
    EGC/SOURCE CODES INCONSISTENT
      Self-explanatory
    EMPLOYEE GRP CD/PRIMARY BUSINESS CODE INCONSISTENT
      ** Self explanatory
    FIRST 2 DIGITS OF THE TAX PERIOD MUST BE 19 OR 20
      The century digits of the Tax Period must be in the first two characters of the Tax Period and must be either 19 or 20.
    IF TIN CORRECT, CD/NC IS XXXX
      Input matches on TIN, File Source, MFT, and Tax Period, but Check Digit/Name Control field does not match TIF Name Control/Check Digit
    INCONSISTENT PBC WITH EMPLOYEE-TYPE
      For WI, SB and LB&I: PBC 1XX and 2XX must equal 1XXX or 2XXX. PBC 3XX must equal 1XXX.
    INCONSISTENT PBC/SBC
      The PBC is not consistent with the first 3 digits of the SBC.
    INCONSISTENT PBC WITH SECONDARY-BUSINESS-CD
      The PBC is not consistent with the entire 5 digits of the SBC.
    INVALID AIMS-BOD-CD
      AIMS BOD Code must be 1, 2, 3 or 4.
    INVALID COMMAND CODE DEFINER
      Command Code Modifier, character 6 line 1, not Z or blank.
    INVALID DLN
      DLN is not numeric or does not meet standard validity checks
    INVALID EGC FOR CORRESPONDENCE LETTER
      EGC must be 5XXX
    INVALID EMPLOYEE GROUP CODE
      EGC must be 1000–2999, 5000–5999, 7200–7299, 7600–7699, 7700-7799, 7900–7999
    INVALID EMPLOYEE-TYPE
      First character of the EMPLOYEE-GROUP-CD must be 1, 2 or 5
    INVALID INDUSTRY-AREA-CD RANGE
      For WI, SB and LB&I: Last 2 digits of the PRIMARY-BUSINESS-CD must be 00–16
    INVALID NAME CONTROL/CHECK DIGIT
      Name Control/Check Digit does not meet standard validity checks
    INVALID PLAN NUMBER
      Self-explanatory
    INVALID PLAN-RPT-NUM
      Must be 3 digit numeric
    INVALID PRIMARY-BUSINESS-CD
      Valid codes 101-107, 190-194, 201-207, 212–214, 295-299, 301-306, 309, 315 and 316..
    INVALID SBC
      First 3 digits of the SBC must be 000–900
    INVALID TAX PERIOD
      Tax Period not numeric or not valid for MFT input
    INVALID TERRITORY-CD RANGE
      4th and 5th position of the SECONDARY-BUSINESS-CD must be 00–60
    INVALID TIN
      TIN does not have a valid File Source or configuration of TIN & F/S not valid for AMRET
    I/O ERROR (PSCR, READ XXXX)
      Computer error try again, (xxxx = status of error)
    I/O ERROR (PSCR, WRITE XXXX)
      Computer error—try again (xxxx = status of error)
    I/O ERROR (XTIF, FIND XXXX)
      Computer Error try again (xxxx = status of error)
    I/O ERROR ON AUDIT TRAIL RECORD
      Alert IDRS control
    LIN LINK PRESENT ON AMDISA – AMRET NOT ALLOWED/USE CC ESTAB IF PAPER RTN NEEDED
      Self explanatory
    MFT 46/76/84/85/86 — PLAN-RPT-NUM MUST BE INPUT
      Self explanatory
    MFT 96 NOT VALID FOR EGC 76XX
      Self-explanatory
    MFT INVALID
      MFT field is blank or does not meet standard validity checks
    MFT/TIN INCONSISTENT
      Format of TIN is not valid for MFT input
    MUST USE 77XX EGC FOR SOURCE-CD 93 & 96
      Self-explanatory
    NAME CTRL MUST BE USED WITH INVALID TIN
      Name Control entered with an invalid TIN.
    NMF 99 - CANNOT USE AMRET
      Self Explanatory
    NMF 74 - CANNOT USE AMRET
      Self Explanatory
    PBC XXX - AGING REASON 99 (TAX EXAMINERS) NOT VALID
      Self Explanatory
    PBC 2XX.315 - EGC 1998 & 2998 NOT VALID - MUST UPDATE TO ANOTHER EGC
      Self Explanatory
    PBC 398 IS ONLY VALID WITH EGC 54XX/58XX
      Self-explanatory
    PBC INCONSISTENT WITH STATUS CODE
      Must update the PBC before you can update to the status code input.
    PLAN-RPT-NUM NOT VALID FOR NMF CASES
      Self explanatory
    PLAN-RPT-NUM ONLY VALID WITH MFT 46/76/84/85/86
      Self explanatory
    RECORD NOT ON FILE
      No record on the TIF for the TIN, MFT, and TAX PERIOD
    RETURN REQUEST INDICATOR NOT 1 OR BLANK
      Self Explanatory
    SBC 877XX ONLY VALID WITH EGC 1000-1099, 2000-2099, 1850-1999, & 2850-2999
      Self explanatory
    SFR DLN – CANNOT REQUEST A COPY OF A COMPUTER GENERATED TC150
      Self explanatory
    SFR DLN – CANNOT REQUEST A COPY
      Self explanatory
    SOURCE CODE 31, CLAIM AMOUNT PRESENT
      Self-explanatory
    SOURCE CODE 30, POS CLAIM AMT NEEDED
      Self-explanatory
    SPECIAL PROJECT CODE 0153 NOT VALID
      Self explanatory
    STATUS-CDS 12-19 ARE NOT VALID WITH SOURCE-CD 45
      Self explanatory
    STATUS CODE/EGC INCONSISTENT
      Self explanatory
    TAX PERIOD/MFT INCONSISTENT
      MFT not valid for to period input
    TE/GE FLOW-THROUGH ACTIVITY CODE/MFT INCONSISTENT
      Self-explanatory
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS DATA BASE SERVICE CENTER CD
      Self-explanatory
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS BASE SC-CD/PROCESSING CAMPUS CD
      Self explanatory
    TIF OPENING-DLN PRESENT - SCREEN DLN NOT ALLOWED
      Self explanatory
    TIF OPENING-DLN NOT PRESENT - SCREEN DLN REQUIRED
      Self explanatory
    TIN CHANGE INDICATED BUT NOT FOUND
      Record indicates a TIN change record, but no TIN found
    TIN CHANGED TO XXXXXXXXX
      TIN changed. Use TIN indicated to obtain account.
    TIN/CK-DIGITS MISMATCH-CHECK TIN
      Check TIN for mis-key because calculated check digits do not match screen input

2.8.9.4  (01-01-2009)
Command Code AMRETZ

  1. For each terminal, there is a 4-character "AMRET Update Counter" , used to keep track of AMRET updates. The counter is incremented by one for each successful update for AMRET.

  2. The total number of updates is displayed along with the Request Completed messages in the following format:
    "REQUEST COMPLETED/UPDATES nnnn"

  3. Whenever you wish to reset the counter to zero, enter AMRETZ in positions 1–6 of line 1, and transmit the screen. The message returned will be: "REQUEST COMPLETED/UPDATES 0000"

Exhibit 2.8.9-1 
Command Code AMRET

CC AMRET is a single input command code. It will produce a Form 5546 only if there is a complete AIMS record.
  1  Input Display
This image is too large to be displayed in the current screen. Please click the link to view the image.
2  Record Element Description
ELEMENT LINE POSITION DESCRIPTION
1 1 1–6 CC " AMRET"
2 2 1–12 TIN and File Source.
3 3 1–2 MFT — 2 digit numeric
4 4 1–6 Tax Period—Format YYYYMM
5 5 1–4 Name Control-vvvv or Check Digits as are right justified.
6 5 6–8 Plan Report Number — 3 digit numeric
7 6 1–17 DLN-Format is XXXXX-XXX-XXXXX-X.
8 7 1 No Return Request Indicator; blank or "1" (return not wanted)
9 8 1–3 EP Plan Number

If no errors are encountered, the entire input screen will be displayed back with the message "REQUEST COMPLETED UPDATES nnnn" on line 24.


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