2.25.13  IRS Domain Naming Standards

2.25.13.1  (04-01-2006)
Purpose

  1. This IRM provides the standard for web site domain names on all IRS Internet and intranet web sites.

    Note:

    Domain means, in this context, Internet domain and not Windows domain.

  2. Web Services is responsible for managing the internal web.irs.gov domains. The management of the domain name space "irs.gov" ensures that all Domain Names for web sites in the Internal IRS Domain Name System (IRS intranet DNS) or External IRS Domain Name System (IRS Internet DNS) have been approved and are being managed by the IRS or their official representatives. To maintain domain name integrity, eligibility is limited to qualified IRS government organizations and programs.

  3. Domain name registration requirements ensure that a site (or host) is an established entity on the Internet or IRS intranet. Requirements also stipulate that the site (or host) has been approved for external or internal use by an executive level sponsor and will have proper management controls and support in existence.

  4. This standard is to be used by all IRS personnel and contractors for understanding and performing their responsibilities in regards to domain name registration and compliance.

  5. The irs.gov domain facilitates collaboration among government-to-government, government-to-business, and government-to-citizen entities. This domain hosts only official IRS sites and the Web Services Division (WS) and Internet Development Services Division (IDS) provides oversight to ensure that only official registered sites will be accessible from the Internet or IRS intranet.

  6. Web Services will review this IRM on an annual basis and make updates as necessary.

  7. If there are any questions or if you need additional guidance on this standard, contact Web Services at 202-283-3500 or refer to Web Services web address at http://ws.web.irs.gov.

2.25.13.2  (01-15-2005)
References

  1. The following references were used to develop this standard.

    • Web Services Division web site, http://ws.web.irs.gov.

    • Web Services Registration Database available at http://ws.web.irs.gov/webreg.

    • IRM 2.25.2, IRS Portal and Extranet Usage Standard.

    • IRM 2.25.3, Intranet Web Site and Web Server Registration.

    • IRM 2.13.15, Domain Name System.

    • GSA registration web site, http://www.dotgov.gov.

    • E-Government Act of 2002, Section 207.

    • Final Report to the Office of Management and Budget (OMB), Recommended Policies and Guidelines for Federal Public Websites, Interagency Committee on Government Information, June 9, 2004.

2.25.13.3  (01-15-2005)
Roles

  1. Web Services and the Internet Development Services Division coordinates and authorizes all standards regarding the domain naming services for web sites and web server hosts in the Internal IRS Domain Name System (IRS Intranet DNS) or web sites in the External IRS Domain Name System (IRS Internet DNS). This includes:

    • Registration of all new domain names for web sites and web server hosts in the Internal IRS Domain Name System (IRS Intranet DNS).

    • Registration of all new domain names for web sites within the irs.gov domain on the Internet.

    • Authorizing and coordinating all activities on behalf of the IRS with GSA for new second level domain name registration within the .gov domain on the Internet.

    • Approving eligibility and clarifying requirements for domain name registration for web sites.

    • Providing domain naming conventions and guidance for the IRS.

    • Providing domain name registration process oversight.

  2. Modernization and Information Technology Services (MITS) Enterprise Networks (EN) has overall management and oversight responsibilities for the internal IRS DNS system and is responsible for coordinating and submitting configuration change requests to the data communications contractor for any changes to the external irs.gov domain and other domains associated with the IRS. Refer to IRM 2.25.15, Domain Name System for additional information.

2.25.13.4  (01-15-2005)
Domain Name Registration Standards for Web Sites

  1. This section describes the domain name registration standards for web sites for internal IRS DNS (intranet) and external IRS DNS (Internet).

2.25.13.4.1  (01-15-2005)
Internal IRS DNS (Intranet) Standards

  1. The following standards for internal IRS DNS (intranet) shall be adhered to by all IRS personnel and contractors.

  2. All web sites and web servers (hosts) are to be registered via the Web Services Registration Database available at http://ws.web.irs.gov/webreg. Registration ensures that a site or server is a recognized and approved entity on the IRS network. Registration stipulates that the site (or host) has been approved for external or internal use by an executive level Business Area sponsor, as well as Web Services and the Internet Development Services Division, and will have continued management controls and support structure in existence.

  3. The irs.gov zone is considered the effective delegating root of the Internal IRS DNS (intranet) domains. The existing domain naming schema is listed below and can be used to reference hierarchical domain levels:

    1. Delegating Root – irs.gov

    2. Top level domain (example) – <third>.irs.gov

    3. Fourth level domain (example) – <fourth>.<third>. irs.gov

    4. Fifth level domain (example) – <fifth>.<fourth>.<third>.irs.gov

    5. Sixth level domain (example) – <sixth>.<fifth>.<fourth>.<third>.irs.gov

  4. All new domain names for web sites in the Internal IRS DNS (intranet) will be placed in the web.irs.gov top level domain.

  5. IRS organizations requesting new domain names for web sites are limited to fourth, fifth, and sixth level domain name spaces. New domain name selection is at the discretion of the requesting organization subject to the approval process administered by Web Services.

  6. New domain names for web sites must be unique and are distributed to organizations on a first come – first serve basis.

  7. IRS domain names shall be the property of the IRS business unit that originally registers the name and not the individual requestor or contact names.

  8. Every IRS domain name for web sites is carefully examined by Web Services to ensure domain names selected will not create confusion as to the purpose of domain names and their web site content. Web Services arbitrates domain name issues and reserves the right to deny domain name requests that do not adequately meet requirements established by the IRS.

2.25.13.4.2  (01-15-2005)
External IRS DNS (Internet)

  1. The following standards for external IRS DNS (Internet) shall be adhered to by all IRS personnel and contractors.

  2. All web sites are to be registered via the Web Services Registration Database available at http://ws.web.irs.gov/webreg. Registration ensures that publicly accessible web sites are recognized and approved web sites associated with the IRS Internet presence. Registration stipulates that the site (or host) has been approved for external or internal use by an executive level Business Area sponsor, as well as Web Services and the Internet Development Services Division, and will have continued management controls and support structure in existence. Refer to the E-Government Act of 2002, Section 207 and the Final Report to OMB from the Interagency Committee on Government Information, Recommended Policies and Guidelines for Federal Public Websites, June 9, 2004 for a description of requirements.

2.25.13.5  (01-15-2005)
Domain Name Registration Request Process

  1. The Internal IRS DNS (intranet DNS) Domain Name registration request process consists of the following steps:

    1. IRS requesting organization obtains proper approval and sponsorship from its management chain to introduce a new domain name for a web site to the IRS Intranet.

    2. IRS requesting organization must use the Web Services Registration Database available at http://ws.web.irs.gov/webreg to register and request a new domain name for all web sites and web server hosts. For additional information, refer to IRM 2.25.3, Intranet Web Site and Web Server Registration.

    3. Notification of request and confirmation of request will be sent to the IRS requesting organization’s management chain automatically by WebReg's application process.

    4. The Web Services Registration Database will route the request to the authorizing IRS organizations (Web Services and Enterprise Networks) for processing.

  2. The External IRS DNS (Internet DNS) Domain Name registration request process consists of the following steps:

    1. IRS requesting organization obtains proper approval and sponsorship from their management chain to introduce a new domain name for a web site to the irs.gov Internet domain.

    2. IRS requesting organization must use the Web Services Registration Database available at http://ws.web.irs.gov/webreg to register and request a new domain name for all web sites and web server hosts. For additional information, refer to IRM 2.25.3, Intranet Web Site and Web Server Registration.

    3. The Web Services Registration Database will route the request to the authorizing IRS organizations (Electronic Tax Administration (ETA)) for processing.


More Internal Revenue Manual