Part 25. Special Topics

Chapter 14. Integrated Management Planning and Information System (IMPIS) Work Planning & Control

Section 1. Production Control and Performance Reporting (Cont. 1)

25.14.1  Production Control and Performance Reporting (Cont. 1)

25.14.1.5 
Service Center Production Control

25.14.1.5.5  (08-06-2009)
Rollback Procedures

  1. When a Batch and Production Control Record is input to the system with a "From" Function of 190, the estimated and actual volumes must both have data. If the estimated volume is not equal to the actual volume, a production adjustment is generated for the cumulative receipts and production for each of the previous functions equal to the difference between the actual and estimated volumes. These may be found on the PCC 1502, Valid Transactions and Rollback Listing. This may cause a minus opening inventory to appear in "From" Function 190.

  2. Also, the daily closing inventory for Function 190 is adjusted by the difference between the estimated and actual volumes.

25.14.1.5.6  (08-06-2009)
Unit Production Records

  1. Unit Production Records are used to report receipts and processed volumes for all measured programs which are not under batch control. Unit Production Records should be prepared for each needed OFP as follows:

    Record Position Title Description
    1 Record Code Always "7"
    4 Type Code Always "5"
    8–12 From Organization Valid Organization Code
    13–15 From Function Valid Function Code
    16–20 Program Valid Program Code
    41–48 Receipts Must be present, right justified and zero filled
    49–56 Production Must be present, right justified and zero filled
    57–59 Release Date Julian Date (001–366)
    All positions not specified are left blank. See Exhibit 25.14.1-13 for Unit Production Record Layout.

25.14.1.5.7  (08-06-2009)
Inputs from Control Data Analysis

  1. Batch and Production Control Records are generated by Project PCD (565), Control Data Analysis for input to the Daily Production Report.

  2. These Batch and Production Control Records provide receipts and production volumes for Functions 910 Errors, 920 Rejects, 930 BOBs, 940 Block Deletes, 950 "To MCC" , 960 Program Deletes, and 970 Re-inputs. They also will provide receipts figures for Function 180 Batching, for certain re-input documents. See IRM 3.30.126, Control Data Analysis, for the calculations of these volumes.

  3. Since the Control Data Analysis inputs will appear on the DPR and adjust the Function 950 volume, Project PCD (565) computer processing must be completed prior to the running of this system.

25.14.1.5.8  (08-06-2009)
System Output

  1. Production Reports

    Report Name Output code Description
    PCC 0140 Q Service Center Master POF List
    PCC 1081 ("RJ" ) V POF Control
    PCC 2240 D Daily Production Report POF Sequence
    PCC 2440 D Daily Production Report OFP Sequence
    PCC 2480 ("RP" ) V OFP control
    PCC 3240 D Batch Profile Report
    PCC 40 W/Q Sort Performance

  2. Performance Reports

    Report Name Output code Description
    PCC 4240 W/Q Employee Detail Summary Report
    PCC 4640 W/Q Abstract Report
    PCC 6040 W/Q Managers Report
    PCC 6240 W/Q Program Analysis Report

  3. Fast Print Reports

    Report Name Output code Description
    PCC 2640 V Master File Select List
    PCC 2840 V Abstract

  4. Adjustment Reports

    Report Name Output code Description
    PCC 1040 D Error Register
    PCC 1041 D Production Performance Adjustment List
    PCC 1502 D Valid Transactions and Rollbacks
    PCC 1540 D Error Listing
    PCC 2040 D Daily Adjustment Error List
    PCC 4440 W/Q Abstract Error List

  5. Note "D" = Daily, "Q" = Quarterly, "W" = Weekly and "V" = Variable (must be requested).

25.14.1.5.9  (08-06-2009)
Daily Production Report

  1. The Daily Production Report (DPR) provides daily scheduled and actual production, and cumulative data from January 1 through December 31. Inventory (returns in-house but not yet processed) and receipts data is also furnished.

  2. This report is used to monitor each day’s production as it flows through the various functions and processes. It relates actual to scheduled production on which staffing requirements were developed. It identifies abnormal inventories and production bottlenecks. Thus, it makes available to managers the necessary production information to permit prompt decisions regarding the use of overtime, adding or decreasing staff needs, etc., as necessary to achieve production goals.

  3. The DPR is generated in two formats. The difference between the two formats is the arrangement of the data. One is produced in OFP sequence (PCC 2440) and the other in POF (PCC 2240) sequence. See Exhibit 25.14.1-7 and See Exhibit 25.14.1-8 for samples of the PCC 2440 & PCC 2240.

  4. The DPR must be monitored daily to assure that the data input is correct.

  5. This data becomes part of the history base used to prepare the Work Plan and the Work Schedules for the next fiscal year.

  6. Volumes in Functions 910–970 are taken from Project PCD (565). See IRM 3.30.126, Control Data Analysis.

25.14.1.5.9.1  (08-06-2009)
Daily Production Report Control Records

  1. Daily Production Report Control Records control the printing of the detail records and summary totals on the Daily Production Report. There are two kinds of DPR Control records; "RJ" Records (PCC 1081) which controls the printing of the data in POF or workflow sequence, and "RP" Records (PCC 2480) which controls the printing of the report in OFP sequence.

  2. An "RJ" control record is required for each detail and summary program to be printed in workflow sequence. These records are input as follows:

    Record Position Description
    1–5 Input the program code to be printed. The records for summary programs must be input with an "X" in place of the zeros. For example, program code 37000 would be input as 37XXX. Control records must be in ascending program code sequence.
    6 Input the type of output desired; "D" for Detail and "S" for Summary.
    7–74 The print sequence of organizations and functions for a program. The first OF is input in positions 7–10, the next in positions 11–14, etc. (The first 2 positions of the Organization followed by the first 2 positions of the Function, e.g. OF 31000 – 110 = 3111). This printing may be either in workflow or ascending numerical sequence. A maximum of 17 OF combinations will fit on a record.
    75–78 Blank
    79 If more than 17 OF sequences are needed, input a "B" in position 79 to indicate that additional OF sequences are following on a second record. Input positions 1-6 of the second record the same as the first record and then input the next OF combination in positions 7–10. Only the first record will have a "B" in position 79. Only two records are allowed (34 OF combinations) for a single program.
    80 Input "J" .
    Positions remaining after the last organization and function code combinations are left blank in record positions 7–74.
    Any organization and function code combination not listed will not be printed on the Daily Production Report.
    Any Batch and Production Control Records that are not matched on the OFP Consistency File will be printed on an error listing.

  3. When establishing and maintaining Daily Production Report Control Records via PCC 1081 consider the following:

    • The first five digits (program code) of every record, must be listed in ascending order. Begin with the lowest number and graduate to the highest number. If the Program codes are not listed in ascending order, the PCC 22 run will stop at the first Program code that is numerically out of order.

    • When establishing the alpha fifth digit "X" DPR Control Records for the Summary program, follow the highest fifth digit program number.

    • Functions 910, 920, 930, 940, 950, 960, and 970 should be established for all Parent Program Codes (Program numbers that end in zero) that flow through normal GMF processing.

    • Functions, 910, 920, 930, 940, 950, 960, and 970 should be established for all Summary Records that are created for Parent Program Codes.

    • Function 950 (only) should be established for Child Program Codes (Program numbers that end in numbers 1 - 9). 910-940 and 960-970 should not be established for Child Program Codes.

    • All Parent Program Codes that have one or more Child Program Code should have a Summary Record.

    • When there is one or more Child Program Code, the Parent Program Code should be established.

  4. When updating Daily Production Report Control Records via PCC 1081 use the following guidance:

    • Via E-mail open an ITAMS to request a current copy of PCC 1081.

    • After receiving PCC 1081, update as follows: (1) to add highlight updates in blue (2) to delete highlight updates in red (3) to change highlight updates in green .

    • Mail the updated PCC 1081 providing the implementation date (MMDDYYYY), to the same contact that E-mailed you the file.

  5. Use the "RP" Record (PCC 2480) to print the DPR in OFP sequence. Starting in positions 1 through 38 input the two high order digits of each organization to appear on the report. The organization codes must be in ascending sequence with blanks between the organization codes. Input a "P" in position 80.

25.14.1.5.9.2  (08-06-2009)
Balancing the DPR

  1. Each morning the Daily Production Report should be balanced to ensure that each posting was properly made. Begin the process by reviewing the three daily production error correction registers, PCC 1040, PCC 1540 and PCC 2040. Research for the reason causing the production record not to post and correct the issue(s).

  2. Balance the Batch Profile Report (PCC 3240) and the Daily Production Report (PCC 2240) to ensure accuracy.

    1. Compare BPR Cleared DIS Today at the end of each Sub-Program Code to DPR Function 610 Closing Inventory for the Sub-Program. They should be the same.

    2. Compare the total BPR Volume for each Function at the end of each Sub-Program to the DPR Closing Inventory total for any Pipeline Function included in the batch routing. They should be the same. The BPR Function 610 volume will not match the DPR Function 610 Closing Inventory.

    3. Note whether any minus daily closing inventories appear on the DPR. These may be due to any of the following:

      • PIMS closeout being set for automatic Prior Day Closeout (this would only affect Function 180),

      • Bad adjustments on Form 4465, Daily Production Adjustments Log,

      • Differences between actual and estimated volumes,

      • The Cum Volume Cleared ISRP is greater than the actual volume on the batch. This is noticeable on low activity programs.

    4. Annotate any differences above the printed figure on the DPR and monitor. If the difference has not resolved itself within two work days, perform research and input adjustments to resolve the issue. ( See IRM 25.14.1.5.9.4 for "Sample Manual Adjustments" .)

  3. Balance the Block Proof Summary PCD 03 outputs and the Daily Production Report. Since data for Functions 910 through 970 is generated from Project PCD (565), it is important to reflect any manual changes made to the Block Proof Summary as manual adjustments to the DPR in order to keep these reports in balance. See Exhibit 25.14.1-9 for do’s and don’ts of Function 9xx adjustments.

    1. Compare data for Functions 910 through 970 (on the DPR) with the totals from Project PCD (565) per the following list. For more information see IRM 3.30.126, Control Data Analysis.

      1. DPR Function 910 Closing Inventory equals Block Proof Summary and Error Analysis PCD 03 40 Current Error Inventory or Balance Forward Listing PCD 03 44 Current Error Inventory.

      2. DPR Function 910 Cumulative Actual Receipts equal Block Proof Summary and Error Analysis PCD 03 40 Cumulative Raw Errors or Balance Forward Listing PCD 03 44 Cum Raw Errors.

      3. DPR Function 920 Closing Inventory equals Block Proof Summary and Reject Analysis PCD 03 41 Current Reject Inventory or Balance Forward Listing PCD 03 44 Current Reject Inventory.

      4. DPR Function 920 Cumulative Actual Receipts equal Block Proof Summary and Reject Analysis PCD 0341 Cum Raw Rejects plus Cum Unpostable Rejects or Balance Forward Listing PCD 03 44 Cum Unpostable Rejects plus Cum Raw Rejects.

      5. DPR Function 930 Closing Inventory equals BOBS Analysis PCD 03 43 Current BOBS Inventory or Balance Forward Listing PCD 03 44 Current BOBS Inventory.

      6. DPR Function 930 Cumulative Actual Receipts equal BOBS Analysis PCD 03 43 Cumulative BOBS or Balance Forward Listing PCD 03 44 Cum BOBS.

      7. DPR Function 940 Closing Inventory equals Block Deletion Analysis PCD 03 42 Current Block Deletion Inventory or Balance Forward Listing PCD 03 44 Current Block Deletion Inventory.

      8. DPR Function 940 Cumulative Actual Receipts equal Block Deletion Analysis PCD 03 42 Cumulative Block Deletions or Balance Forward Listing PCD 03 44 Cum Block Deletes.

      9. DPR Function 950 Cumulative Actual Production equals Block Proof Summary and Error Analysis PCC 03 40 Cumulative Good Transaction Items or Balance Forward Listing PCD 03 44 Cum Good Transactions.

      10. DPR Function 960, Program Deletes and Function 970, Re-input receipt and production figures are taken from Project PCD (565). See IRM 3.30.126, Control Data Analysis.

    2. Annotate any differences above the printed figure on the DPR. Contact Data Control to verify if Form 8350, Correction to Block Proof Summary Balance Forward Records was processed to make corrections to PCD03 data. If corrections were made to PCD03, input adjustments to the PCC data using Exhibit 25.14.1-9, Guide for Adjusting DPR from Changes Written on Control Data Analysis Report (PCD 565). If no corrections were made to PCD03, contact the Production Monitor for assistance in determining the appropriate adjustments.

  4. Using the Summary "X" level program code verify that the DPR Function 910 through Function 970 are in balance with Function 610. The cumulative Actual Production for Function 610 equals the sum of: Cumulative Actual Receipts for Functions 970, 960 and 950 plus the Closing Inventories for Functions 940, 930, 920 and 910.

  5. Using the Summary "X" level program code verify that the DPR Functions 110 – Function 610 are in balance with Function 110 Receipts. The cumulative Actual Receipts for Function 110 equal the sum of: Cumulative Actual Production for Function 610 plus the Closing Inventories for Functions 610, 230, 190, 210, 180 and 170 minus Function 970 Cum Receipts. If the site uses BBTS routes that include Function 300, 340, or 880, the inventories from those functions should also be included in the calculation.

  6. At least once per week verify that the DPR child level sub-program codes are in balance. These programs will have routes (function codes) through each pipeline function but will only have PCD03 Function 950.

    1. At the sub-program level verify that Function 950 Cumulative Actual Receipts equal the Function 610 Cumulative Actual Production.

    2. Verify that Cumulative Actual Production for Function 610 plus the Closing Inventory for Functions 610, 230. 190, 210, 180 and 170 plus any additional functions that were in the route (300, 340, or 880) equal Function 110 Cumulative Actual Receipts and Cumulative Actual Production.

  7. On a daily basis, once steps 1 through 5 have been completed and the reasons for the differences are identified, notate the volumes and input the adjustments.

    Note:

    All minus Closing Inventories must be reconciled and adjusted except for Function 170 and 180 for programs that are monitored via the Pipeline Inventory Monitoring System (PIMS) and Function 950, MCC Good Transactions. See IRM 25.14.1.5.9.3 for Production Adjustments information.

  8. Do not automatically input adjustments for Functions 110, 170, or 180 for programs that are monitored via the Pipeline Inventory Monitoring System (PIMS). Function 110 should never have an inventory. Contact the Production Monitor when adjustments to those functions are needed.

25.14.1.5.9.3  (08-06-2009)
DPR Production Adjustments

  1. Adjustments to cumulative data are accomplished by use of performance and production adjustment records. These records adjust cumulative data only — period data will not be affected. The exception to this is "Production This Week" on Form 4465, Daily Production Adjustments Log, which is a period adjustment.

  2. Production adjustments to the Daily Master File are made by using Production Adjustment Records to add, subtract, or replace fields on the master data file. Production Adjustment Records are designed to permit manual entries to be input from entries made on Form 4465, Daily Production Adjustments Log.

  3. Elements on the Daily Production Adjustment Record include:

    Record Position Title
    1 Record Code — Always "3"
    2 Adjustment Code
    8 – 12 Organization Code
    13 – 15 Function Code
    16 – 20 Program Code
    26 – 33 Receipts this quarter
    34 – 41 Cumulative Receipts since January 1
    42 – 48 Cumulative production this week
    49 – 56 Cumulative production to end of scheduling period
    57 – 64 Cumulative production to end of year
    65 – 72 Daily closing inventory
    73 – 80 Actual production first six or nine months
    All positions not specified are left blank. See Exhibit 25.14.1-14 for WP&C/DPR record layout.

  4. Performance and production adjustment codes include:

    Adj. Code Action
    2 Establish or replace adjustment amounts for amounts on the master file.
    3 Add or subtract adjustment amounts to the amounts on the master file.
    4 Delete the performance (production) fields from the matching record on the master file. Not valid for Abstract Performance Adjustments (Control Code 1 or 2).
    9 Delete the entire matching record from the file. (Do NOT use unless approved by Joint Operations Center, Data Management Reports).

  5. General rules for production adjustments:

    1. Never adjust the inventory for Functions 110, 610, 960 or 970 unless you are correcting an erroneous adjustment that has posted to this field. Function 110, 960, and 970 inventories should always be zero; Function 610 closing inventory should always be the same as the Function 230 production on the same day.

    2. Any adjustment to production for Function 230 must also be made to Function 610 receipts and production and Function 950 receipts and inventory.

    3. When you add to receipts only, you must add to closing inventory by the same amount.

    4. When you subtract from receipts only, you must subtract from closing inventory the same amount.

    5. When adding to production only, subtract the same amount from closing inventory.

    6. When subtracting from production only, add the same amount to closing inventory.

    7. When adding the same amount to receipts and production, make no adjustment to closing inventory.

    8. When making adjustments, the inventory adjustment must equal the receipts adjustment minus the production adjustment.

    9. When both receipts and production are positive, the inventory adjustment must be positive if receipts is greater than production and negative if production is greater.

    10. When both receipts and production are negative, the inventory adjustment must be negative if the receipts adjustment is a larger number and positive if the production adjustment is a larger number.

    11. When the receipts adjustment is positive and the production adjustment is negative, the inventory adjustment must be positive and equal to the sum of the two without the signs.

    12. When the receipts adjustment is negative and the production adjustment is positive, the inventory adjustment must be minus the sum of the two without the signs.

    13. See Exhibit 25.14.1-9 as a guide for making DPR adjustments. These adjustments are made from reports specified in IRM 3.30.126, Control Data Analysis.

25.14.1.5.9.4  (08-06-2009)
Sample Manual Adjustments

  1. A batch has been established on the file with a "From" Function other than 180 (Error Code A on BPR). For example, if the sequence was input as 210–190–230 instead of 180–210–190–230. See Exhibit 25.14.1-14 and See Exhibit 25.14.1-15 for the BPR Adjustment record layouts.

    1. The following adjustments must be made on the Form 4465, Daily Production Adjustments Log. (The receipts and inventory should have been input to Function 180 from the Type 1 record). Function 180 PLUS Production, MINUS Inventory; Function 210 PLUS Receipts, PLUS Inventory.

    2. The Daily Production Report and the Batch Profile Report inventories will be off by the volume on the Function 180 record.

    3. On those batches that have been numbered before Batching (With Remit documents), care must be taken to ensure that the actual and estimated volumes are the same. If they are not, adjustments are required to correct the difference between the estimated and actual volumes on the Function 210 record.

  2. The Cum Volume Cleared ISRP is greater than the batch volume (Error Code B). If the batch volume in ISRP (Actual Volume) is 2000 and the Cum Volume Cleared ISRP is 3000. (Sequence 110–180–210–190–230).

  3. Case 1: The Cum Volume Cleared ISRP (3000) is correct. Make the following adjustments on the Form 4465, Daily Production Adjustments Log. Make a Batch Profile Adjustment (Record Code 7, Adj Code 3, Type Code 3) with 3000 in Actual Volume (positions 69–72).

    1. Add 1000 (3000–2000) to Receipts and Inventory for Function 230.

    2. Add 1000 to Receipts and Production for Functions 210 and 190.

    3. Add 1000 to Receipts and Production for Function 180.

    4. Add 1000 to Receipts and Production for Function 110.

  4. Case 2: The Actual Volume (2000) is correct. Make the following adjustments on the Form 4465, Daily Production Adjustments Log.

    1. Subtract 1000 from Production and add to Inventory for Function 230.

    2. Subtract 1000 from Receipts and Production for Function 610.

    3. Subtract 1000 from Receipts and Inventory for Function 950. Make a Function 230 Batch Control Record (Record Code 7, Adj code 1, Type Code 3) with 0000 in Actual Volume to drop the batch off the report.

  5. Case 3: Neither volume is correct.

    1. Determine the correct volume (e.g., 2600).

    2. Make corrections to prior functions (For 600 documents as in IRM 25.14.1.5.9.4).

    3. Make corrections to cleared functions (For 400 documents as in IRM 25.14.1.5.9.4).

    4. Make a Function 230 Batch Control Record (Record Code 7, Adj Code 1, Type Code 3) with 0000 in Actual Volume.

25.14.1.5.9.5  (08-06-2009)
Date Records

  1. Date Records are used to provide input dates for the system. They control processing and provide the dates that appear on the daily and weekly Production Control and Performance Reports.

  2. Specific fields on the date record include:

    Record Position Description
    0 Record Code (Position 1).
    31–36 Saturday week ending date — Input the calendar (month, day, year).
    37–39 Julian date.
    40–45 Report date — Current date for the BPR and DPR (Input the Monday–Friday calendar date).
    46–48 Julian date.
    49 Day code — Input the applicable code for the day corresponding to the Report Date above. The day codes are:
    0 — Sunday
    1 — Monday
    2 — Tuesday
    3 — Wednesday
    4 — Thursday
    5 — Friday
    6 — Saturday

    1. The Quarter Ending Date, Quarter Ending Julian Date and Quarter Ending Day Code are entered in positions 50–55, 56–58, and 59 respectively.

    2. The campus initials are entered in positions 60–61. Valid initials are AN, AT, AU, B, C, F, KC, M, O, and P. Single initials are entered in position 61 with position 60 left blank.

    3. Process indicator (Position 62) – Q = Quarterly/Yearly; W = Weekly/Daily Processing.

    4. An asterisk (*) will be entered in position 80 to indicate a mid-week reschedule. Otherwise leave blank.

  3. Specific Date Checks — Daily/Weekly Processing:

    1. The report date must be one day greater than the date on the Daymast File and within the same week as the Saturday Week Ending Date.

    2. The report date must be within the quarter defined by the quarter ending date.

    3. The Process Indicator must be equal to "W" .

  4. Specific Date Checks — End of Quarter Processing:

    1. The Quarter Ending Date must be a valid Quarter Ending Date (June 30, September 30, or December 31).

    2. If the quarter ends on a day other than a Friday, Saturday or Sunday, the report date must equal the quarter ending date. If the quarter ends on a Friday, Saturday or Sunday, the report date is the last Friday in the quarter.

    3. The report date must be one day greater than the date on the Daymast File and within the same week as the Saturday Week Ending Date.

    4. The Process Indicator must be equal to "Q" .

  5. Specific Date Checks — Normal Weekly Schedule Updates:

    1. The Process Indicator must equal: "W" for weekly updates or "Q" for quarterly updates.

    2. The report date must be greater than the report date on the Daymast.

    3. The Saturday Week Ending Date must be exactly 7 days greater than the week ending date on the Daymast.

    4. The Quarter Ending Date must be a valid Quarter Ending Date.

  6. Specific Date Checks — Mid-Week Reschedule:

    1. The Report Date, Saturday Week Ending Date, and Quarter Ending Date must be equal to the dates on the Daymast.

    2. An asterisk (*) must be in position 80.

    3. The Process Indicator must be equal to "W" .

  7. Specific Date Checks — Special processing for holidays:

    1. If a holiday occurs on Monday, Tuesday, Wednesday, or Thursday, some special processing is required to produce the runs and remain consistent with the date checks. No special processing is required for a Friday holiday except when the New Years holiday occurs on Friday, December 31.

    2. If the holiday is a Monday: Run PCC 01 and Update Daymast Schedules should be run with a Monday date. Runs PCC 10A and PCC 10, Validate Transaction Records should be run with a Monday date. After performing these runs proceed with normal Tuesday processing.

    3. If the holiday is a Tuesday, Wednesday, or Thursday, (or Friday holiday occurring on December 31) perform Runs PCC 10A and PCC 10 with the holiday date and then proceed with normal processing.

25.14.1.5.9.6  (08-06-2009)
Daily Date Records

  1. The Daily Date Record (PCC 1080) is used for the Daily Master File update from Batch and Production Control Records. It controls DPR and BPR processing.

  2. Specific fields on the date record include:

    Record Position Description
    1 Record Code 0
    31–38 Saturday week ending date — Input the calendar date in mmddyyyy format.
    39–41 Saturday Julian Date in ddd format.
    42–49 Report Date — Current date for the BPR and DPR — Input the Monday-Friday* calendar date in mmddyyyy format.
    50–52 Report Julian Date in ddd format.
    53 Day code — Input the applicable code for the day corresponding to the Report date above. These day codes are:
    0 — Sunday
    1 — Monday
    2 — Tuesday
    3 — Wednesday
    4 — Thursday
    5 — Friday
    6 — Saturday
    54–61 Quarter Ending Date — Input the calendar date in mmddyyyy format.
    62–64 Quarter Ending Julian Date in ddd format.
    65 Quarter Ending Day Code (same day codes as above)
    66–67 Campus Initials: AN, AT, AU, B, C, F, KC, M, O, P
    68 Process Indicator — Always "W"
    69–79 Blank
    80 Mid-Week Reschedule Indicator

  3. Report Dates:

    1. When the Quarter Ending Date (i.e., June 30, September 30, or December 31) falls on a Monday through Friday, the Saturday Week Ending Date will be later than the Quarter Ending Date.

    2. The Report Date is normally a Monday through Friday. However, a "Supplemental" run can be performed (usually using a Saturday date) to capture Unit Production Record Data.

    3. The Quarter Ending Date must be June 30, September 30, or December 31.

    4. Valid campus initials are AN, AT, AU, B, C, F, KC, M, O, and P. Single initials are entered in position 67, with position 66 left blank.

    5. An asterisk (*) will be entered in position 80 to indicate a mid-week reschedule. Otherwise position 80 is left blank.

  4. Specific Date Checks — Daily Processing:

    1. The report date must be one day greater than the date on the Daymast File and within the same week as the Saturday Week Ending Date. (Weekdays cannot be skipped).

    2. The report date must be within the Quarter defined by the Quarter Ending Date.

  5. Specific Date Checks — Special processing for holidays:

    1. If a holiday occurs on Monday, Tuesday, Wednesday, or Thursday, special processing is required to produce the runs and remain consistent with the date checks. No special processing is required for a Friday holiday except when the New Years Holiday occurs on Friday, December 31 (because it is a Quarter Ending Date).

    2. If the holiday is a Monday: Run PCC 01, Update Daymast Schedules, (should be run with a Monday date), run PCC 10A and PCC 10 Validate Transaction Records with a Monday date. After running these runs, proceed with normal Tuesday processing.

    3. If the holiday is a Tuesday, Wednesday, or Thursday (or Friday holiday occurring on December 31): Run PCC 10A and PCC 10 with the holiday date and then proceed with normal processing.

25.14.1.5.9.7  (08-06-2009)
Weekly Date Records

  1. The Weekly Date Record (PCC 0180) is used to initialize a new processing week or initialize a new quarter. It controls the WP&C report processing.

  2. Specific fields on the date record include:

    Record Position Description
    1 Record Code 0
    31–38 Saturday Week Ending Date — Input the calendar date in mmddyyyy format.
    39–41 Saturday Julian Date in ddd format.
    42–49 (Sunday) Week Beginning Date — Input the calendar date in mmddyyyy format.
    50–52 (Sunday) Julian Date in ddd format.
    53 Day code — Input the applicable code for the day corresponding to the Week Beginning Date above. These day codes are:
    0 — Sunday
    1 — Monday
    2 — Tuesday
    3 — Wednesday
    4 — Thursday
    5 — Friday
    54–61 Quarter Ending Date — Input the calendar date in mmddyyyy format.
    62–64 Quarter Ending Julian Date in ddd format.
    65 Quarter Ending Day Code (same day codes as above)
    66–67 Campus Initials
    68 Process Indicator — "W" or "Q"
    69–79 Blank
    80 Mid-Week Reschedule Indicator

  3. Date Checks — Beginning and Ending:

    1. When the Quarter Ending Date (i.e., June 30, September 30, or December 31) falls on a Monday through Friday, the Saturday week ending date will be later than the Quarter Ending Date.

    2. The Week Beginning Date is normally a Sunday. However, when a Quarter Ending Date is a Sunday, Monday, Tuesday, Wednesday, or Thursday, the Week Beginning Date will not be Sunday. The Week Beginning Date cannot be a Saturday.

    3. The Quarter Ending Date must be June 30, September 30, or December 31.

    4. Valid Campus Initials are AN, AT, AU, B, C, F, KC, M, O, and P. Single initials are entered in position 67, with position 66 left blank.

    5. An asterisk (*) will be entered in position 80 to indicate a mid-week reschedule. Otherwise position 80 is left blank.

  4. Specific Date Checks — Normal Weekly Processing:

    1. The Week Beginning Date must be greater than the date on the Daymast File and within the same week as the Saturday Week Ending Date.

    2. The Week Beginning Date must be within the quarter defined by the Quarter Ending Date.

    3. The Process Indicator must be "W" . The Weekly Date Record for the period that contains the Quarter Ending Date must contain Process Indicator "W" . (The next Weekly Date Record — for the first period in the new quarter — will require the Process Indicator "Q" .

  5. Special Date Checks — Normal Weekly Schedule Updates:

    1. The Process Indicator must equal: "W" for weekly updates or "Q" for quarterly updates.

    2. The Week Beginning Date must be greater than the report date on the Daymast File.

    3. The Saturday Week Ending Date must be exactly 7 days greater than the Week Ending Date on the Daymast File.

    4. The Quarter Ending Date must be a valid Quarter Ending Date.

  6. Specific Date Checks — Mid-Week Reschedule:

    1. The Week Beginning Date, Saturday Week Ending Date, and Quarter Ending Date must be equal to the dates on the Daymast.

    2. An asterisk (*) must be in position 80.

    3. The Process Indicator must be "W" .

  7. End of Quarter Processing:

    1. The Quarter Ending Date must be a valid Quarter Ending Date (June 30, September 30, or December 31).

    2. The Week Beginning Date must be one day greater than the date on the Daymast File and within the same week as the Saturday Week Ending Date.

    3. The Week Beginning Date must be within the quarter defined by the Quarter Ending Date.

    4. The Process Indicator must be "Q" for the first period after the period that contained the Quarter Ending Date.

25.14.1.5.10  (08-06-2009)
Batch Profile Report

  1. The (BPR) Batch Profile Report (PCC 3240) is used by pipeline managers to track and plan the work for their areas. The BPR is received daily and is generated by data input from the batch control records from BBTS. See Exhibit 25.14.1-6 for a sample of the PCC 3240.

  2. The BPR complements the DPR. It reflects the location of batches of work by program in the pipeline functions on any given day, and is a means of identifying and tracking over age and/or expedite batches. The BPR shows the daily flow of work in progress in the pipeline by program and function. The format of this report is a program major with all batches relating to such program as minor. The BPR contains page breaks after each five digit program number. For each program number, the related batches are listed in numerical sequence. This facilitates monitoring of selected programs and serves as a means of identifying and tracking behind schedule and expedite batches. Also furnished as line items are the workload inventories for each function in the pipeline for each program.

25.14.1.5.11  (08-06-2009)
Batch Profile Production Adjustments

  1. Batch Profile Adjustments are used to replace fields on the Batch Profile with fields from the Batch Profile Adjustment Records. Input data can be entered on Form 5406, Batch Profile Adjustment Log.

  2. Fields on the Batch Profile Adjustment Log include:

    Record Position Title
    1 Record Code — Always "7"
    2 Adjustment Code — 1, 2, or 3 See IRM 25.14.1.5.11(3)
    4 Type Code — Always "3"
    8–12 From Organization Code
    13–15 From Function Code
    16–20 Program Code
    21–24 Batch Sequence Number
    25–29 To Organization Code
    30–32 To Function Code
    33–40 Program Title
    57–59 Release Date (Julian 001–366)
    60–61 Cycle
    62–64 Received Date (Julian 001–366)
    65–68 Estimated Volumes
    69–72 Actual Volume
    80 ISRP Code "D" or Blank
    All positions not specified are left blank. See Exhibit 25.14.1-14 for BPR Adjustment record layout.

  3. Adjustment Codes for Batch Profile Adjustments include:

    Adj. Code Action
    1 Drop record from BPR one day after current processing.
    2 Correct erroneous report data on BPR.
    3 Adjust ISRP volumes when the sum of the partial batches doesn’t equal the actual volume.

  4. The Record Code, Adjustment Code, Type Code, Program Code and Batch Sequence Number are required. Other fields are input only if the data is being changed.

  5. The "From" Organization and "From" Function Codes are required for ISRP Adjustment Code 3 adjustments.

  6. If either the "From" Organization and Function Codes or the "To" Organization and Function Codes are present, the other codes must also be present also.

  7. To drop a record from the Batch Profile (7–1–3 adjustment), only the Record Code, Adjustment Code, Type Code, Program Code, Batch Sequence Number, and Actual Volume should be input. The Actual Volume should be 0000.

  8. See IRM 25.14.1.5.9.4 for Sample Manual Adjustments to the Batch Profile Report.

25.14.1.6  (08-06-2009)
Individual Performance

  1. This system provides a uniform system for reporting all staff-hours required for Performance and Cost Reports.

25.14.1.6.1  (08-06-2009)
Scope

  1. All employees assigned to report to the campus WP&C will use Form 3081, Employee Time Report to report staff-hours. These staff-hours will reflect OFP Code combinations containing five digit specific Organization Codes, three digit specific Function Codes, and five digit specific Program Codes ( See Exhibit 25.14.1-1.) Form 3081 data for campus employees is used for Performance Evaluation Reporting System (PERS) and the Quality Review Projects. In addition, the Form 3081 data for employees assigned to a measured performance plan is used in the Total Evaluation Performance System (TEPS).

  2. All campuses use a system which combines time reporting for workload and time and attendance (T&A) called Single Entry Time Reporting (SETR). Specific details on filling out paper Form 3081 can be found in IRM 3.30.50, Performance Evaluation Reporting System or in the "SETR Form 3081 Employee Time Reporting Guide" located at http://erc.web.irs.gov/DOCS/2002/AWSS/PS/Setr/Guide3081.pdf . Details on completing the Auto 3081 can be found in the "Manager's Guide to SETR" located at http://erc.web.irs.gov/DOCS/2002/AWSS/PS/SETR/Manager'sGuide.htm.

25.14.1.6.2  (08-06-2009)
Related IRMs

  1. The detailed instructions for completion of all employee records and provision for individual performance outputs are contained in IRM 3.30.50, Performance Evaluation Reporting System, and IRM 3.43.401, Total Evaluation Performance System (TEPS) for Managers of Measured Employees.

  2. The manual for PERS is maintained by SE:W:CAS:SP:PM:M. The manuals for Quality Assurance and TEPS are maintained by SE:W:CAS:SP:PM:Q.

25.14.1.6.3  (08-06-2009)
Output Provided

  1. Campus assignment of the third digit of a Function Code to produce reports reflecting sub-breaks of data is allowable as prescribed in IRM 25.8.1, OFP Codes Overview. In cases where only summaries of data by operation or department are desired (in lieu of individual employee data), the options afforded in the computer programs for Project PCA (551) should be employed. Printouts may be produced by operation or department by use of appropriate control records provided in Project PCA (551).

25.14.1.7  (08-06-2009)
Incentive Pay Program Standards Reports

  1. The Incentive Pay Program Standards Report (IPS–4042) lists OE/KV Keystroke data for each ISRP program worked for a payout period. Refer to IRM 3.30.165.2.2 , Program Standards Report for further information. The report shows each program/function with the following information:

    • Total Documents,

    • Total Keystrokes,

    • Total Actual Time (Hours),

    • Total Number of Average Keystrokes Per Document.

  2. The Program Standards Report Accumulative (IPS–801–40A) containing the same information as above can be generated for a specified period. Refer to IRM 3.30.165.2.3, Accumulative Program Standards Report for detail and distribution instructions.

  3. IRM 3.30.165, Incentive Pay System is maintained by SE:W:CAS:SP:PMPA:M. Issues relating to this project should be directed to the Incentive Pay Coordinator.

25.14.1.8  (08-06-2009)
Work Planning & Control (WP&C) System, Organization, Function and Program (OFP) Code List

  1. IRM 25.8.1, OFP Codes Overview and Document 5995A contain guidelines, procedures and instructions applicable to the various OFP codes.

  2. IRM 25.8.1, OFP Codes Overview is distributed on separate schedule and Document 5995A is available via the OFP Code Web Site link located at http://etd.ds.irsnet.gov/etd/ofp to ensure the availability to all units at the campuses and all appropriate organizations in the Business Operating Divisions.

25.14.1.9  (08-06-2009)
Reconciliation of Payroll and Performance and Cost Report

  1. The Reconciliation of Payroll and Performance and Cost Report, Form 5462 is a periodic report designed to provide the BOD a tool to help maintain the integrity of the WP&C Reports. This report is a recap of Payroll monies paid out by the Treasury on behalf of the campus. The recaps identify by category the amounts paid out for regular time, overtime, night differential, holiday pay, etc. The expended hours and the cost of those hours, as reflected in the WP&C Managers Report (PCC 6040) and the Abstract Report (PCC 4640) are combined, and then compared to the totals from the Payroll recaps. The resulting report is the Payroll Reconciliation Report.

  2. The following current reports are needed to prepare Form 5462, Reconciliation of Payroll and Performance and Cost Report:

    • Grade Structure and FTE Realized Report , Report GS6,

    • Managers Report,

    • Abstract Report,

    • SCRS Managers Performance Adjustments Log, Form 8069, and

    • Payroll Accounting Report.

  3. Refer to BOD guidelines for preparation of the Reconciliation of Payroll and Performance and Cost Report, Form 5462.

Exhibit 25.14.1-1  (08-06-2009)
Organization, Function and Program Code

Below is a layout describing the breakdown of an OFP code for the Submission Processing / Compliance Services Campuses.

Organization Function Program
12345 678 9 10 11 12 13
00000 000 0 00 00 00 00
1 – Campus
2 – Operation
3 – Department
4 – Team
5 – Team 		6 & 7 - Work Action or Group Actions

8 - Specific Action 		9 - Major Program Area

10 thru 13 – Used as necessary to identify returns, documents, and categories
Note: Orgs 2X - 3X are used for Submission Processing.
Orgs 7X - 8X are used for Compliance Services.

Below is a layout describing the breakdown of an OFP code for the Accounts Management Campuses.

Organization Function Program
12345 678 9 10 11 12 13
00000 000 0 00 00 00 00
1 – Customer Campus/ Operations
2 – Department
3 – Team
4 – Team
5 – Team 		6 & 7 - Work Action or Group Actions

8 - Specific Action 		9 - Major Program Area

10 thru 13 - Used as necessary to identify returns, documents, and categories
Note: Orgs AX - FX are used for Accounts Management.

Below is a layout describing the breakdown of an OFP code for Stakeholder Partnerships, Education & Communication (SPEC).

Organization Function Program
12345 678 9 10 11 12 13
00000 000 0 00 00 00 00
1 – Business Operating Division
2 – Area
3 – Territory
4 – Team
5 – Team 		6 & 7 - Work Action or Group Actions

8 - Specific Action 		9 - Major Program Area

10 thru 13 - Used as necessary to identify returns, documents, and categories
Note: Org KX is used for Stakeholder Partnerships, Education & Communication (SPEC).
Org JX is used for Taxpayer Education & Communication Operation (TEC).

Exhibit 25.14.1-2  (08-06-2009)
Broad Program Summaries

Below is an explanation of how Program Codes are categorized.

PROGRAM CODES EXPLANATION
0XXXX General Programs
1XXXX BMF Programs
2XXXX Statistics of Income Operation Programs
3XXXX Miscellaneous Programs
4XXXX IMF Programs
50XXX - 57XXX Agency Wide Shared Services / Strategic Human Resources
58XXX - 59XXX Overhead Programs
60XXX Telephone Programs
61XXX - 68XXX Collection Programs
7XXXX NMF and EP Programs
78XXX - 79XXX Modernization & Information Technology Services
8XXXX Special Programs
90XXX - 95XXX Fraud Detection / Criminal Investigation and Examination Programs
97XXX - 98XXX Special Programs

Exhibit 25.14.1-3  (08-06-2009)
Daily Workload and Staff-hours Schedule Report (PCB 0440)

Below is an example layout of a Daily Workload and Staff-hours Schedule Report (PCB 0440).

P-R-F PCB-04-40 DAILY WORKLOAD AND STAFFHOURS SCHEDULE REPORT DATE 12-23-2008
SERVICE CENTER PERIOD BEGINNING 01-01-2009 PERIOD ENDING 06-30-2009 REVISION NO. 4
  Org 34000 DOCPROP FUNCTION 190 NUMBERNR PROGRAM 42900 8453    
      STD MON VOL TUE VOL WED VOL THU VOL FRI VOL WKLY VOL WKLY SH’S
W/E 003 01-03                
W/E 010 01-10                
W/E 017 01-17 980.3   9 101 2,145 7,548 9,803 10
W/E 024 01-24 1,245.10       69,233 42,822 112,055 90
W/E 031 01-31 1,382.50   128,568 63,783 64,041 64,345 320,737 232
W/E 038 02-07 1,359.10 42,815 256,710 128,686 171,096 147,317 746,624 549
W/E 045 02-14 1,356.70 146,637 381,160 199,942 127,481 128,292 983,512 725
W/E 052 02-21 1,357.50   202,278 506,911 101,127 198,186 1,008,502 743
W/E 059 02-28 1,356.90 92,177 215,004 228,053 117,233 107,071 759,538 560
W/E 066 03-07 1,357.40 124,302 264,421 151,100 42,446 138,544 720,813 531
W/E 073 03-14 1,356.30 68,496 225,666 92,657 71,104 108,100 566,023 417
W/E 080 03-21 1,357.80 55,498 216,822 94,227 36,248 85,504 488,299 360
W/E 087 03-28 1,351.80 49,750 192,268 70,351 85,725 64,345 462,439 342
W/E 094 04-04 1,357.60 60,881 97,247 110,869 24,344 64,236 357,577 263
W/E 101 04-11 1,362.80 105,902 140,037 85,794 100,164 85,648 517,545 380
W/E 108 04-18 1,358.00 42,775 141,631 117,971 149,950 128,493 580,820 428
W/E 115 04-25 1,360.10 180,699 150,118 128,620 5,888 1,287 466,612 343
W/E 122 05-02 1,340.50 39,251 48,688 20,382 17,403 8,959 134,683 100
W/E 129 05-09 1,348.50 313 55,369   11,012 28,855 95,549 71
W/E 136 05-16 1,373.90 10,257 17,157 5,639 8,579 12,743 54,375 40
W/E 143 05-23 1,342.80 16,084 11,979 6,102 3,239 8,680 46,084 34
W/E 150 05-30 1,414.90   6,018 13,766 1,791 4,695 26,270 19
W/E 157 06-06 1,376.90 5,070 7,704 4,764 3,678 3,533 24,749 18
W/E 164 06-13 1,373.50 4,142 8,592 2,411 3,468 2,409 21,022 15
W/E 171 06-20 1,120.90 4,427 4,088 2,833 4,161 2,861 18,370 16
W/E 178 06-27 1,399.30 4,187 4,935 2,400 1,497 2,308 15,327 11
W/E 185 07-04 2,501.50 5,710         5,710 2

Exhibit 25.14.1-4  (08-06-2009)
Weekly Workload and Staff-hours Schedule Report (PCB 0540)

Below is an example layout of a Weekly Workload and Staff-hours Schedule Report (PCB 0540).

P-R-F PCB-05-40 WEEKLY WORKLOAD AND STAFFHOURS SCHEDULE REPORT DATE 12-23-2008 PAGE XX
SERVICE CENTER PERIOD BEGINNING 01-01-2009 PERIOD ENDING 06-30-2009 REVISION NO. 4
Org 34000 DOCPROP FUNCTION 190 NUMBERNR PROGRAM 42900 8453  
    PERIOD   CUM CUM CUM
  STD VOLUME STAFF-HRS STAFF-WKS VOLUME STAFF-HRS STD
W/E              
01-03              
01-10              
01-17 980.3 9,803 10 0.3 9,803 10 980.3
01-24 1,245.10 112,055 90 2.8 121,858 100 1,218.60
01-31 1,382.50 320,737 232 5.8 442,595 332 1,333.10
02-07 1,359.10 746,264 549 13.7 1,189,219 881 1,349.90
02-14 1,356.70 983,512 725 18.1 2,172,731 1,606 1,352.90
02-21 1,357.50 1,008,502 743 23.2 3,181,233 2,349 1,354.30
02-28 1,356.90 759,538 560 14 3,940,771 2,909 1,354.70
03-07 1,357.40 720,813 531 13.3 4,661,584 3,440 1,355.10
03-14 1,356.30 566,023 417 10.4 5,227,607 3,857 1,355.40
03-21 1,357.80 488,299 360 9 5,715,906 4,217 1,355.40
03-28 1,351.80 462,439 342 8.6 6,178,345 4,559 1,355.20
04-04 1,357.60 357,577 263 6.6 6,535,922 4,822 1,355.40
04-11 1,362.80 517,545 380 9.5 7,053,467 5,202 1,355.90
04-18 1,358.00 580,820 428 10.7 7,634,287 5,630 1,356.00
04-25 1,360.10 466,612 343 8.6 8,100,899 5,973 1,356.30
05-02 1,340.50 134,683 100 2.5 8,235,582 6,073 1,356.10
05-09 1,348.50 95,549 71 1.8 8,331,131 6,144 1,356.00
05-16 1,373.90 54,375 40 1 8,385,506 6,184 1,356.00
05-23 1,342.80 46,084 34 0.9 8,431,590 6,218 1,356.00
05-30 1,414.90 26,270 19 0.6 8,457,860 6,237 1,356.10
06-06 1,376.90 24,749 18 0.5 8,482,609 6,255 1,356.10
06-13 1,373.50 21,022 15 0.4 8,503,631 6,270 1,356.20
06-20 1,120.90 18,370 16 0.4 8,522,001 6,286 1,355.70
06-27 1,399.30 15,327 11 0.3 8,537,328 6,297 1,355.80
07-04 2,501.50 5,710 2 0.3 8,543,038 6,299 1,356.30

Exhibit 25.14.1-5  (08-06-2009)
Managers Reports (PCC 6040, PCC 6240, PCC 4640)

Below is an example layout of the WP&C Performance & Cost Report (Managers Report (PCC 6040)).

PCC-60-40                              
MANAGERS REPORT XXXX SC WP&C PERFORMANCE AND COST REPORT   PERIOD ENDED 05-16-2009 WKLY
PERFORMANCE EVALUATION
    RECEIPTS ( PRODUCTION ) ( STAFF-HOURS ) ( RATE ) INDEX ( STAFF-HOUR STAT )
ORGANIZATION                            
FUNCTION (VOLUME) (SCHED ACTUAL INVENTORY) (SCHED STAND ACTUAL ACTUAL) (STAND ACTUAL) OF ( DUE TO ) NET REMAIN
PROGRAM               COST RATE RATE PERF VOL EFF STATUS IN
                          VAR     PERIOD
34000 DOCPRFOP                            
210 EXAMINE                            
43111 D 1040 O                            
PER   20019   21437*     504 504 8078   42.5 100 504   504  
CUM   390090*   381138* 11828*   10143 10143 * 167634*   37.6 100 10143   10143 10143-
43113 1040PPNR                            
PER       -23*     2 2 27   11.5 100 2   2  
CUM   63045*   63045*     1335 1335 19316   47.2 100 1335   1335 1335-
43115 BSC 1040                            
PER                                
CUM   569   1193     50 50 831   23.9 100 50   50 50-
4311X SUMMARY                            
PER   22487 25370 22485   365 521 530 8513 69.5 42.4 98 156 9 165  
CUM   4735564 5202280 4727221 11843 76676 74682 78421 1222160 67.8 60.3 95 1994- 3739 1745 914-
                    43.2            
                    63.3            
43210 1040 FP                            
PER   488 190723 54924*   2355 678 632 9725 81.0 86.9 107 1677- 46- 1723-  
CUM   478922* 998466 409834* 69088* 12706 5214 4829* 71974* 78.6 84.9 108 7492- 385- 7877- 10437
43213 1040FPNR                            
PER       86279*     1336 1336 20132   64.6 100 1336   1336  
CUM   616048*   523365* 92683*   7102 7102* 106320*   73.7 100 7102   7102 7102-
4321X SUMMARY                            
PER   488 190723 141203   2355 2014 1968 29857 81.0 71.7 102 341- 46- 387-  
CUM   1094970 998466 933199 161771 12706 12316 11931 178294 78.6 78.2 103 390- 385- 775- 3335
                    70.1            
                    75.8            
43XXX SUMMARY                            
PER   22975 216093 163688   2720 2535 2498 38370   65.5 101 185- 37- 222-  
CUM   5830534 6200746 5660420 173614 89382 86998 90352 1400454   62.6 96 2384- 3354 970 2421
* - CUMULATIVE FIGURE ADJUSTED THIS WEEK                      
*** - INDEX OF PERFORMANCE EXCEEDS 999.4%                      

The report is printed in OFP sequence. Reporting begins with the top two positions of Organization Code (e.g. B5000), the top two positions of Function Code and all five positions of Program Code. Summaries of overhead programs and Operation’s and Department totals are provided in a special section at the end of the report.

OFP’s must have actual hours or scheduled hours reported before it will print on the Managers Report. Production volumes reported to the WP&C without actual or scheduled hours are excluded in the Managers Report.

Hours from programs in 598XX series are excluded from Department, Operation, and Service Center totals.

The columns in the Managers Report are described as follows:

Column Heading Description
Period Ended Period for which the data will be displayed.
Receipts Volume The weekly volume of work received and is obtained from daily production reporting.
Production Sched The scheduled work units for the period and is obtained from the master file in the scheduling program.
Production Actual The actual work units produced or completed for the report period and are obtained from batch control or unit production records specified in production control.
Production Inventory Balance of work units on hand at the end of the reporting period. This is a mathematical calculation of the previous weekly inventory plus weekly period receipts minus actual production achieved for the current period.
Staff-hours Sched The number of staff-hours that have been scheduled to produce the work units in Item (3) is also obtained from the master file in the scheduling program.
Staff-hours Stand The number of staff-hours that would have been used if the actual production had been accomplished at the standard production rate. For unmeasured programs, actual staff-hours used are recognized also as a standard staff-hour. This is a calculation of what was actually produced (Item #4) divided by the standard production rate (Item #10).
Staff-hours Actual Reflects the actual staff-hours used. Data comes from the Employees Time Records, Forms 3081.
Staff hours Actual Cost The dollar costs of the actual hours used based on hourly rates of pay Computed from Employee Time Report data and the cost per hour contained on the Employee Master File.
Stand Rate Reports the standard production rate, which was projected in the Workload Schedules. Scheduled production divided by scheduled staff hour’s compute to stand rate.
Stand Rate Second level standard rate appears under standard rate on the summary OFP and equals the actual production divided by the standard staff hours.
Actual Rate Derived by dividing actual production by actual staff-hours.
Index of Perf Measures Direct Staff-hours, in terms of a percentage, which relates staff-hours actually used to staff-hours that would have been used if production had been at standard production rates. The percentage is computed by dividing standard staff-hours by actual staff-hours.
The advantage of this computation is that summaries of standard and actual staff-hours can be made at function and organization levels and an overall index computed which gives proper weight to each component. An index is also possible for an entire program considering all functions involved. For Overhead staff-hours, this is a ratio of scheduled vs. actual staff-hours.
Staff-Hour Status-Vol Var Identifies the number of staff-hours above or below (−) those scheduled which are strictly due to the volume (number of work units) being above or below that which was scheduled. Determined by subtracting scheduled staff-hours from standard staff-hours. (Direct Staff-hours only).
Staff-Hour Status Eff The number of staff-hours represented by above or below (−) standard production period. Determined by subtracting Std. Staff hours from Act Staff hours (Direct Staff hours only).
(Staff-Hour Status-Net Status) The net staff-hour status that represents the difference of scheduled staff-hours less actual staff-hours. Since scheduled staff-hours represent the hours, which were budgeted in the Financial Plan, this figure represents the difference from plan. If hours are less than planned, a minus (−) sign will follow the figure. The status determined here is as of the date of the report.
(Staff-Hour Status-Remain in Period) A status figure of staff-hours actually used to date compared to what has been projected for the entire period. The remainder is shown on the report. If the staff-hours scheduled for the period are greater than the actual cumulative to-date staff-hours, the difference is entered without a sign. If the cumulative to-date staff-hours exceed the staff-hours scheduled for the period, the difference is followed by a minus sign.

Below is an example layout of the WP&C Program Analysis Report (PCC 6240).

P/R/F PCC-62-40                           PAGE XX
  SC WP&C PROGRAM ANALYSIS REPORT   PERIOD ENDED 05-16-2009 WKLY
( PERFORMANCE ) ( EVALUATION )
    RECEIPTS ( PRODUCTION ) ( STAFF-HOURS ) ( RATE ) INDEX ( STAFF-HOUR STAT )
PROGRAM                            
ORGANIZATION VOLUME (SCHED ACTUAL INVENTORY) (SCHED STAND ACTUAL ACTUAL) (STAND ACTUAL) OF ( DUE TO ) NET REMAIN
FUNCTION               COST RATE RATE PERF VOL EFF STATUS IN
                          VAR     PERIOD
01070 RECERT                            
37000 ACCTSVOP                            
420 ACCT SER                            
PER   96 7 51   35 255 27 679 0.2 1.9 944 220 228- 8-  
CUM   1009 615 2228 443 737 2875 532 12963 0.8 4.2 523 2048 2253- 205- 389
                                 
01070 RECERT                            
B1000 OP1AMDE1                            
710 TXACCACT                            
PER     834     85       9.8     85-   85-  
CUM     11467     1170       9.8     1170-   1170- 1759
                                 
01070 RECERT                            
B5000 OP1AMDE5                            
710 TXACCACT                            
PER   1285   1058     142 142 3344   7.5 100 142   142  
CUM   20042   20883 2783   3313 3313* 80493*   6.3 100 3313   3313 3313-
                                 
0107X 20000 / 3Z000 SUMMARY                          
PER           35 255 27 679     944 220 228- 8-  
CUM         443 737 2785 532 12963     523 2048 2253- 205- 389
                                 
0107X 70000 / 8Z000 SUMMARY                          
PER                                
CUM                                
                                 
0107X 90000 / 9Z000 SUMMARY                          
PER                                
CUM                                
                                 
0107X A0000 / FZ000 SUMMARY                          
PER           85 142 142 3344     100 57   57  
CUM         2783 1170 3313 3313 80493     100 2143   2143 1554-
                                 
0107X PROGRAM SUMMARY                          
PER           120 397 169 4023     235 277 228- 49  
CUM         3226 1907 6098 3845 93456     159 4191 2253- 1938 1165-
* - CUMULATIVE FIGURE ADJUSTED THIS WEEK                        
** - VOLUME POINT OF COUNT FOR PROGRAM                        
*** - INDEX OF PERFORMANCE EXCEEDS 999.4%                        

Below is an example layout of the WP&C Abstract Report (PCC 4640).

P/R/F PCC 46 40                         PAGE 1    
ABSTRACT REPORT SC WP&C PERFORMANCE AND COST REPORT   PERIOD ENDED 05/16/2009    
ORGANIZATION 34000 PROGRAM ACTIVITY 2B EMPLOYMENT CATEGORY PERMANENT 0          
  ( ) ( PAID ) ( UNPAID ) ( INTER-ACTY ) ( ) ---------------------------------MEMORANDUM-------------------------------------------
WEEK ( BASIC ) ( OVERTIME ) ( OVERTIME ) ( SC DET-IN ) ( TOTAL ) ( NIGHT DIFF ) SUNDAY PREM (COMP LEAVE) ( SC DET-IN )
ENDED HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST
              PERIOD DATA                  
04-04 849 21076 152 5422         1001 26498 118 290            
04-11 831 20709 190 6838 3 61 68 2086 1091 29694 119 288            
04-18 829 20670 252 8904     53 1649 1134 31223 143 347     16 392    
04-25 835 20857 326 11473 1 24     1162 32354 152 365            
05-02 844 21059 279 9791 18 441     1141 31291 149 368     1 24    
05-09 835 20785 243 8650         1078 29435 125 292            
05-16 845 21040 209 7548         1054 28588 132 324            
TOTAL 16258 401448 1841 65283 69 2162 121 3735 18288 472628 1685 4112     38 1346    
              CUMULATIVE DATA                
04-04 11239 276328 342 12079 48 1636     11629 290043 866 2128     21 930    
04-11 12070 297037 532 18917 50 1697 68 2086 12720 319737 985 2416     21 930    
04-18 12899 317707 784 27821 50 1697 121 3735 13854 350960 1128 2763     37 1322    
04-25 13734 338564 1110 39294 51 1721 121 3735 15016 383314 1280 3128     37 1322    
05-02 14578 359623 1389 49085 69 2162 121 3735 16157 414605 1429 3496     38 1346    
05-09 15413 380408 1632 57735 69 2162 121 3735 17235 444040 1554 3788     38 1346    
05-16 16258 401448 1841 65283 69 2162 121 3735 18288 472628 1685 4112     38 1346    

P/R/F PCC 46 40                         PAGE 2    
ABSTRACT REPORT SC WP&C PERFORMANCE AND COST REPORT   PERIOD ENDED 05/16/2009    
ORGANIZATION 34000 PROGRAM ACTIVITY 2B EMPLOYMENT CATEGORY OTF / T {C / C} 1          
  ( ) ( PAID ) ( UNPAID ) ( INTER-ACTY ) ( ) ---------------------------------MEMORANDUM-------------------------------------------
WEEK ( BASIC ) ( OVERTIME ) ( OVERTIME ) ( SC DET-IN ) ( TOTAL ) ( NIGHT DIFF ) SUNDAY PREM (COMP LEAVE) ( SC DET-IN )
ENDED HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST
              PERIOD DATA                  
04-04 6282 117738 352 9831 7 125     6641 127694 1829 3317 48 218 6 126    
04-11 6895 127340 660 18132 6 121     7561 145593 1899 3374 32 145 12 266    
04-18 7247 133520 1319 35638 3 40     8568 169198 2190 3941            
04-25 7664 139078 1376 36492 1 8     9040 175578 2302 4063 57 229     32 321
05-02 7149 131708 717 19603 11 189     7877 151500 1969 3547 83 336        
05-09 6240 116946 379 10520 8 139     6626 127605 1502 2814 52 228 8 149    
05-16 4452 86223 441 12295 9 170     4901 98688 1184 2285     26 453    
TOTAL 101107 1902100 5703 155431 81 1639     106890 2059170 25755 47472 624 2741 80 1580 257 3660
              CUMULATIVE DATA                
04-04 61494 1167980 812 22751 45 972     62350 1191703 14723 27477 400 1803 34 712 225 3339
04-11 68379 1295179 1470 40836 51 1093     69900 1337108 16628 30860 432 1948 46 978 225 3339
04-18 75629 1428764 2787 76417 54 1133     78469 1506314 18821 34809 432 1948 46 978 225 3339
04-25 83286 1567741 4181 113351 54 1141     87521 1682233 21132 38886 489 2177 46 978 257 3660
05-02 90436 1699449 4902 133052 65 1330     95402 1833831 23103 42436 572 2513 46 978 257 3660
05-09 96665 1816234 5287 143725 72 1469     102024 1961428 24595 45231 624 2741 54 1127 257 3660
05-16 101117 1902457 5728 156020 81 1639     106925 2060116 25780 47516 624 2741 80 1580 257 3660

P/R/F PCC 46 40                         PAGE 3    
ABSTRACT REPORT SC WP&C PERFORMANCE AND COST REPORT   PERIOD ENDED 05/16/2009    
                                     
ORGANIZATION 34000 PROGRAM ACTIVITY 2B EMPLOYMENT CATEGORY * * PGM ACT SUMMARY XX          
  ( ) ( PAID ) ( UNPAID ) ( INTER-ACTY ) ( ) ---------------------------------MEMORANDUM-------------------------------------------
WEEK ( BASIC ) ( OVERTIME ) ( OVERTIME ) ( SC DET-IN ) ( TOTAL ) ( NIGHT DIFF ) SUNDAY PREM (COMP LEAVE) ( SC DET-IN )
ENDED HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST
              PERIOD DATA                  
04-04 7131 138814 504 15253 7 125     7642 154192 1947 3607 48 218 6 126    
04-11 7726 148049 850 24970 9 182 68 2086 8652 175287 2018 3662 32 145 12 266    
04-18 8076 154190 1570 44542 3 40 53 1649 9702 200421 2333 4288     16 392    
04-25 8499 159935 1702 47965 2 32     10203 207932 2454 4428 57 229     32 321
05-02 7993 152767 996 29394 29 630     9018 182791 2118 3915 83 336 1 24    
05-09 7075 137731 622 19170 8 139     7704 157040 1627 3106 52 228 8 149    
05-16 5297 107263 649 19843 9 170     5954 127276 1316 2609     26 453    
TOTAL 117365 2303548 7544 220714 150 3801 121 3735 125178 2531798 27440 51584 624 2741 117 2926 257 3660
              CUMULATIVE DATA                
04-04 72733 1444308 1154 34830 93 2608     73979 1481746 15588 29605 400 1803 55 1642 225 3339
04-11 80449 1592216 2002 59753 101 2790 68 2086 82620 1656845 17612 33276 432 1948 67 1908 225 3339
04-18 88528 1746471 3571 104238 104 2830 121 3735 92323 1857274 19949 37572 432 1948 83 2300 225 3339
04-25 97020 1906305 5292 152645 105 2862 121 3735 102537 2065547 22412 42014 489 2177 83 2300 257 3660
05-02 105014 2059072 6291 182137 134 3492 121 3735 111558 2248436 24532 56932 572 2513 84 2324 257 3660
05-09 112078 2196642 6919 201460 141 3631 121 3735 119259 2405468 26149 49019 624 2741 92 2473 257 3660
05-16 117375 2303905 7569 221303 150 3801 121 3735 125213 2532744 27465 51628 624 2741 117 2926 257 3660

P/R/F PCC 46 40                         PAGE 4    
ABSTRACT REPORT SC WP&C PERFORMANCE AND COST REPORT   PERIOD ENDED 05/16/2009    
                                     
ORGANIZATION 34XXX PROGRAM ACTIVITY 2B EMPLOYMENT CATEGORY * * BRANCH SUMMARY            
  ( ) ( PAID ) ( UNPAID ) ( INTER-ACTY ) ( ) ---------------------------------MEMORANDUM-------------------------------------------
WEEK ( BASIC ) ( OVERTIME ) ( OVERTIME ) ( SC DET-IN ) ( TOTAL ) ( NIGHT DIFF ) SUNDAY PREM (COMP LEAVE) ( SC DET-IN )
ENDED HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST
              PERIOD DATA                  
04-04 7131 138814 504 15253 7 125     7642 154192 1947 3607 48 218 6 126    
04-11 7726 148049 850 24970 9 182 68 2086 8652 175287 2018 3662 32 145 12 266    
04-18 8076 154190 1570 44542 3 40 53 1649 9702 200421 2333 4288     16 392    
04-25 8499 159935 1702 47965 2 32     10203 207932 2454 4428 57 229     32 321
05-02 7993 152767 996 29394 29 630     9018 182791 2118 3915 83 336 1 24    
05-09 7075 137731 622 19170 8 139     7704 157040 1627 3106 52 228 8 149    
05-16 5297 107263 649 19843 9 170     5954 127276 1316 2609     26 453    
TOTAL 117365 2303548 7544 220714 150 3801 121 3735 125178 2531798 27440 51584 624 2741 117 2926 257 3660
              CUMULATIVE DATA                
04-04 72733 1444308 1154 34830 93 2608     73979 1481746 15588 29605 400 1803 55 1642 225 3339
04-11 80449 1592216 2002 59753 101 2790 68 2086 82620 1656845 17612 33276 432 1948 67 1908 225 3339
04-18 88528 1746471 3571 104238 104 2830 121 3735 92323 1857274 19949 37572 432 1948 83 2300 225 3339
04-25 97020 1906305 5292 152645 105 2862 121 3735 102537 2065547 22412 42014 489 2177 83 2300 257 3660
05-02 105014 2059072 6291 182137 134 3492 121 3735 111558 2248436 24532 56932 572 2513 84 2324 257 3660
05-09 112078 2196642 6919 201460 141 3631 121 3735 119259 2405468 26149 49019 624 2741 92 2473 257 3660
05-16 117375 2303905 7569 221303 150 3801 121 3735 125213 2532744 27465 51628 624 2741 117 2926 257 3660
  PERCENT PERCENT NON-SC DET-IN HRS   WEEK   PERCENT PERCENT   NON-SC DET-IN HRS    
  OH/DIR OH/TOT PER CUM     ENDED   OH/DIR OH/TOT   PER CUM      
04-04   81.6 44.9                              
04-11   78.6 44                              
04-18   74.5 42.7                              
04-25   69.8 41.1                              
05-02   67.1 40.1                              
05-09   66.3 39.8                              
05-16   65.3 39.5                              

The columns in the Abstract Report are described as follows:

Column Heading Description
Week Ended The Saturday week ending date.
Basic Hours and Cost Regular hours including night differential and Sunday differential costs.
Paid Overtime All hours and costs of work officially approved as paid overtime.
Unpaid Overtime Hours and costs of officially approved credit hours or compensatory time. These appear at the time the employee works the overtime for consistency with other Performance and Cost figures.
Inter-Activity SC Details In Includes hours and costs of employees detailed into an organization from an area covered by a different Management Activity Code.
Total Hours The total Basic, Paid Overtime, Unpaid Overtime, Inter-Activity SC Details In, and Non-Service Center Details In hours.
Total Cost The total of Basic, Paid Overtime, Unpaid Overtime, and Inter-Activity SC Details In costs.
Night Differential Memorandum Items Hours and costs attributable to Night Differential pay. Basic salary costs are not included.
Sunday Premium Pay Hours and costs attributable to Sunday Premium Pay. Basic salary costs are not included.
Compensatory Leave Includes hours and costs for compensatory leave taken.
Service Center Details In Includes details in from outside the organization, but from within the same Program Activity Code. For Example, a detail from organization 34000 to organization 35000 are both within Program Activity Code 2B.
Total Total Hours and costs for the period. This line may be different from the cumulative total because adjustments to the WP&C correct only the cumulative data.

Exhibit 25.14.1-6  (08-06-2009)
Batch Profile Report (PCC 3240)

Below is an example layout of the Service Center Batch Profile Report (PCC 3240).

P/R/F PCC-32-40                         PAGE XX
  PROGRAM 43111   OTFP1040   SERVICE CENTER BATCH PROFILE REPORT   DATE 05-11-2009 140
  SEQ CY ACT/ES REC PREVIOUS TRANSACTIONS LAST NOW REL CUM VOL TO BE     BATCH
  NO NO VOLUME DATE         REPORT IN DATE CLEARED CLEARED     IDENT
                  FUNCT FUNCT   DIS DIS      
  9896 20 229 119 180/210//190/230//////// 35-230 610 133] 229       PY
  * 9909 19 967 114 180/210///190/230///// 610 610 127] 967       ISRPPPD
  9920 21 232 123 180/210 190/230////////// 35-230 610 135] 232       ISRPPY
  9921 21 722 123 180/210///190/230///// 35-230 610 135] 722       PYREB
  9925 20 21 120 180/210///190/230////// 35-230 610 133] 21       PY
  9927 20 680 119 180/210///190/230////// 35-230 610 132] 680       PY/REB
  9929 20 36 117 180/210///190/230///// 35-230 610 128] 36       ISRP/PY
  9935 20 32 118 180/210///190/230////// 35-230 610 131] 32       PY/REB
  * 9936 20 1140 121 180/210///190/230//// 610 610 134] 1140       DEL
  * 9937 20 936 121 180/210///190/230//// 610 610 134] 936       DEL
  * 9946 20 251 121 180/210///190/230//// 610 610 134] 251       BANKDEL
  9950 20 57 121 180/210///190/230///// 35-230 610 134] 57       BANKPY
  9953 20 25 119 180/210///190/230///// 35-230 610 132] 25       BANK/PY
  9954 20 28 120 180/210///190/230///// 35-230 610 133] 28       BANK/PY
  * 9964 20 998 120 180/210///190/230/// 610 610 133] 998       PYREB
  9965 20 24 120 180/210///190/230///// 35-230 610 133] 24       BANKPY
  9968 20 23 119 180/210///190/230///// 35-230 610 132] 23       BANKPY
  9969 20 39 120 180/210///190/230///// 35-230 610 133] 39       BANKPY
  * 9971 21 340 124 180/210///190/230/// 610 610 135] 340       BANKDEL
  * 9972 21 248 124 180/210///190/230//// 610 610 135] 248       BANKDEL
  9974 21 65 124 180/210///190/230///// 35-230 610 135] 65       BANK/PY
  9975 21 40 124 180/210///190/230///// 35-230 610 135] 40       PY
  * 9982 20 521 121 180/210///190/230//// 610 610 134] 521       PY
  * 9983 20 8 118 180/210///190/230//// 610 610 131] 8       PY
  INVENTORY FUNCTION                 210 190 230 610
      VOLUME                 11275 2213 4537 59631
  CYCLE TOTAL 09                 25 0 0 0
        14                 0 0 2 2
        18                 0 0 9 0
        19                 0 0 0 2395
        20                 2 55 268 9355
        21                 69 0 127 29040
        22                 4696 1752 3676 18746
  TOTAL ACTUAL / ESTIMATED VOLUME 18025   CLEARED-DIS-TODAY 18902            
  LESS CLEARED DIS       - TOTAL 61327            
  RELEASE DATE COLUMN                      
  * - CURRENT DATE IS EQUAL TO OR WITHIN 3 DAYS PRIOR TO RELEASE DATE              
  ] - CURRENT DATE IS LATER THAN THE RELEASE DATE                

The columns in the Batch Profile Report are described as follows:

Column Heading Description
Program Number The number assigned to each form or document.
Date The report calendar date and the three-digit slash(/) Julian date.
Error Codes A one-letter code indicating problems with the BPR data. If more than one error is detected; only on error code will be printed. Priority order of the codes is E, B, A, C, F and D.

Code Condition
A. Establishing a batch on the BPR with a "From Function" other than 180.
B. The "Cum Volume Cleared DIS" is greater than the total volume of the batch.
C. An attempt is made to make an adjustment code 3 adjustment and the batch is not in Function 230 or 450.
D. An attempt to establish a batch with a release date less than the current report date, or the received date is greater than the current received date.
E. A function in a workflow sequence has not reported the batch as complete, but a later function in the sequence has reported the batch as complete. (e.g., a missing input record.) Unmatched program codes will also appear with error code (E).
F. An adjustment record is received for a batch established on the BPR.
* The asterisk, although not an error code, appears in the same column as the error codes. It indicates that the batch has cleared all service center processing and will be dropped from the BPR the following day.
Note: Adjustment data that results in error codes C or F will not post to the batch master file. Adjustment actions that result in the other codes will be posted.
Batch Sequence Number A four-digit number that identifies a specific Batch. The current system is zero filled to the right of the batch sequence number which can be a low as 1.
Cycle Numbers The service center cycle in which the scheduled release date falls.
Actual/Estimated Volume The number of documents within the batch. An "E" following the volume indicates an estimated volume.
Received Data The Julian date of the earliest received return in the batch.
Previous Transactions Lists the functions that have completed processing of the batch. Each following a function number indicates the passage of one working day. The absence of a slash indicates that the batch went to the next function of same day it was received. (The BBTS will not show slashes: it will show the actual number of days the batch is in each function.)
Last Reported Function The last function that the batch cleared. The two digits that occasionally appear in front of the function identify the branch of that function. They also indicate that the batch was released by that function the previous day.
Now in Function The batch is now in this function.
Release Date This last day that the batch should clear all service center processing (including Function 610) to meet the workday cycle (for example, 11-day or 16-day cycles). An asterisk (*) indicates that the current date is equal to or within 3 days before the release date. A right bracket (]) indicates that the current date is later than the release date.
Cum Volume Cleared DIS The partial or total batch volume completed and released from DIS. Partial volumes will also show the volume yet to be cleared in the "To be Cleared DIS" column. Also shown is the total volume of batches that have cleared DIS and shifted to Function 610 (System Operations).
To Be Cleared DIS The number of documents in the batch that have not yet cleared DIS. When all of the documents in the batch have cleared DIS, the batch is automatically shifted to Function 610 on the BPR.
Batch Identification A seven-position field to be used at the service center’s option. Whatever is in positions 73-79 of the Batch and Production Control Record will be printed here.
Inventory Function/Volume A list of the inventory by function. Under the total inventory by function is another list that shows the inventory by function separated by cycles. Volume figures are the total of the batch volume with the function number in "Now in Function." The inventory for Function 610 includes the total of all batches that have shifted to Function 610 on the BPR that day.
Cycle Total Shows the inventory by function separated by cycles. Volume figures are the total of all batch volumes with that function number in "Now in Function." The inventory for Function 610 includes the total of all batches that have shifted to Function 610 on the BPR that day.
Total Actual/Estimated Volume The total of all the figures in the "ACT/ES Volume" column.
Cleared DIS Today/Total The figure for "Today" indicates the volume that cleared DIS on the day of the report. The "Total" figure is the total of Column 12, Cum Volume Cleared DIS. A manager can use the BPR to estimate the volume coming into the unit and calculate the number of staff hours needed for processing.

Exhibit 25.14.1-7  (08-06-2009)
Daily Production Report — Organization Sequence (PCC 2440)

Below is an example layout of the Daily Production Report - Organization Sequence (PCC 2440).

S/R/F PCC-24-40                 PAGE XX
        DAILY PRODUCTION REPORT - ORGANIZATION SEQUENCE 05-21-2009    
ORG 35000   DATCONOP                  
            PERIOD DATA     CUMULATIVE DATA    
      OPENING ACTUAL   ACTUAL CLOSING ACTUAL   ACTUAL   SCHED
FUN PROG PROG TITLE INV. RECEIPTS SCHEDULED PRODUCTION INV. RECEIPTS SCHEDULED PRODUCTION STATUS REM.
230 11920   1041ES 0 0 0 0 0 0 0 0 0 .0
230 15500   BMF TRNS 18 7 20 1 24 1,616 4,183 1,592 2,591- 70.6
230 15501   REV RCPT 0 0 0 0 0 1,305 0 1,305 1,305 .0
230 15502   1120F 0 0 0 0 0 0 0 0 0 .0
230 15507   5466B 0 0 0 0 0 96 0 96 96 .0
230 15910   SBMF ERR 1 0 0 0 1 33 0 33 33 .0
230 35700   COMP REP 0 0 0 0 0 0 0 0 0 .0
230 35702   6574 0 0 0 0 0 0 0 0 0 .0
230 35709   6162 0 0 0 0 0 0 0 0 0 .0
230 38300   DATACONT 0 0 0 0 0 1,225 992 1,225 233 29.2
230 38600   ITRANSFR 10 0 0 0 10 3,576 3,150 3,566 416 1.9
230 38601   3552 0 0 0 0 0 0 0 0 0 .0
230 38620   BTRANSFR 0 0 0 0 0 4 0 4 4 .0
230 38621   3552 0 0 0 0 0 4 0 4 4 .0
230 39910   DETO SAT 0 0 0 0 0 0 0 0 0 .0
230 43110   1040OTFP 8,612 290 8,000 1,451 7,451 2,874,983 3,600,600 2,867,534 733,066- 22.5
230 43112   PRIOR YR 6,581 2,021 0 4,719 3,883 276,136 0 272,253 272,253 0.0
230 43113   1040TCTL 0 0 0 0 0 0 0 0 0 .0
230 43115   PARTPAID 668 58 0 123 603 80,983 0 80,380 80,380 .0
230 43116   FY08STIM 0 0 0 0 0 270 0 270 270 .0
230 43117   NOREFUND 50 230 0 126 154 229,226 0 229,072 229,072 .0
230 43118   DECEDENT 606 347 0 484 469 53,342 0 52,873 52,873 .0
230 43119   PRIOR YR 0 0 0 0 0 0 0 0 0 .0

Exhibit 25.14.1-8  (08-06-2009)
Daily Production Report — Program Sequence (PCC 2240)

Below is an example layout of the Daily Production Report - Program Sequence (PCC 2240).

P/R/F PCC 22 40                      
      SERVICE CENTER DAILY PRODUCTION REPORT - PROGRAM SEQUENCE   05/11/2009  
PROG 4311X SUMMARY                      
          PERIOD DATA       CUMULATIVE DATA      
    OPENING ACTUAL     ACTUAL CLOSING ACTUAL     ACTUAL   SCHED
ORG FUN FUN TITLE INV. RECEIPTS SCHEDULED PRODUCTION INV. RECEIPTS SCHEDULED PRODUCTION STATUS REM.
31000 110 MAIL HAN 00 15,476 15,476   15,476 00 4,004,640 3,946,142   4,004,640 58,498 04.9
  170 MDACTCON 00 00 00   00 00 36 00   36 36 00.0
  180 BATCHING 33,612 15,477 15,476   18,184 30,905 4,004,661 3,946,142   3,973,756 27,614 05.6
  150 DEPOSIT 00 00 00   00 00 36 00   36 36 00.0
34000 210 EXAMINE 387,055 18,184 75,826   73,990 331,249 3,973,457 3,555,956   3,642,208 86,252 13.4
  190 NUMBERNR 21,539 73,989 76,436   72,859 22,669 3,640,550 3,480,130   3,617,881 137,751 13.9
35000 230 ISRP 232,338 72,860 70,192   60,145 245,053 3,619,874 3,179,431   3,374,821 195,390 19.6
43000 610 SYSTOPNS 56,216 60,145 72,388   56,216 60,145 3,374,821 3,109,239   3,314,676 205,437 20.9
  910 ERR 89,576 24,238 00   25,141 88,673 940,210 00   851,537 851,537 00.0
  920 REJ 18,008 1,583 00   885 18,706 47,157 00   28,451 28,451 00.0
  930 BOB 50 228 00   100 178 10,370 00   10,192 10,192 00.0
  940 BL DEL 01 00 00   00 01 55 00   54 54 00.0
  950 TO MCC 26,399 56,270 72,388   72,125 10,544 3,206,214 3,109,239   3,195,670 86,431 23.7
  960 PROG DEL 00 22 00   22 00 847 00   847 847 00.0
  970 REINPUTS 00 01 00   01 00 57 00   57 57 00.0
          TOTAL PROGRAM END INV. 808,123 EXCLUDING ERR RES, ERR CORR, PROG DEL, AND REINPUTS

The columns in the Daily Production Report are described as follows:

Column Heading Description
Program Number The five-digit code assigned to the form being processed, shown to the immediate right.
Organization The five-digit code assigned to the branch responsible for the listed function.
Function/Function Title The three-digit code and the title of the function.
Opening Inventory The previous day’s Daily Closing Inventory, plus or minus any Adjustments.
Period Actual Receipts Receipts for Function 110 obtained from the receipt field on the pipeline receipts record. All other receipts are obtained from Batch and Production Control Records.
Period Scheduled Production Obtained from the Service Center Workload Schedules.
Period Actual Production Obtained from Batch and Production Control Records.
Closing Inventory The Opening Inventory plus the period Actual Receipts minus the period Actual Production.
Cumulative Actual Receipts The cumulative actual receipts since January 1.
Cumulative Scheduled Production In January through June, the cumulative scheduled production volume since January 1, taken from workload schedules.

In July through September, this is the actual production from January through June plus the scheduled production from July 1 to date.

In October through December, this is the January – September actual production plus the scheduled production from October to date.
Cumulative Actual Production The cumulative actual production since January 1.
Status The cumulative Actual Production minus the Cumulative Scheduled Production. A positive number indicates production volume over the schedule. A negative number indicates volume under the schedule.
Scheduled Percentage Remaining to the End of the Scheduling Period The Actual Volume processed (divided by) the total volume scheduled (plus prior period actual) for the period (January 1 until the end of the period). These percentages are computed as follows:
To the end of June
Percentage Remaining = 100% (minus) Cumulative Actual Production (divided by) Scheduled Volume (1/1 – 6/30)
To the end of September
Percentage Remaining = 100% (minus) Cumulative Actual Production (divided by) Cumulative July--Sept. Scheduled Production
(1/1 – 6/30) + Actual Volume
To the end of December
Percentage Remaining = 100% (minus) Cumulative Actual Production (divided by) Cumulative Oct.--Dec. Scheduled Production
(1/1 – 9/30) + Actual Volume
Total Program Ending The total of the closing inventories excluding any negative inventories.
There should never be any inventories in Program Deletes (960) and Reinputs (970).
Volumes in Function 910 through 970 are taken from project PCD (565). See IRM 3.30.40.

Exhibit 25.14.1-9  (08-06-2009)
Guide for Adjusting DPR from Changes Written on Control Data Analysis Report (PCD 565)

Below is a Guide for Adjusting DPR from Changes Written on Control Data Analysis Report (PCD 565).

Guide for Adjusting DPR from Changes Written on Control Data Analysis Reports (PCD(565))
When Change is Made ADJUST
  Matching on Daily Production Report:
Column Heading: 180 910 920 930 940 950 960 970
R I R P I R P I R P I R P I R P I R P R P
BPS AND Error Analysis                                          
Raw Errors     +   +                   -   -        
Errors Cleared to MCC (Good Transactions CUM should be changed)       + -                   + +          
Error to Reject       + - +   +                          
Reinputs + +   + -                             + +
                                           
Reject Analysis Report                                          
Raw Rejects           +   +             -   -        
Rejects Cleared to MCC (Good Transactions CUM should be changed)             + -             + +          
TRD - Reinput + +         + -                       + +
TRD - Program Deletes             + -                   + +    
Unpostable Rejects           +   +             - -          
                                           
BOBS Analysis                                          
New BOBS (Cumulative)                 +   +       -   -        
BOBS Cleared                   + -       +   +        
BOBS Cleared to MCC (Good Transactions CUM should be changed)                   + -       + +          
BOBS to Reject           +   +   + -                    
BOBS to Error     +   +         + -                    
                                           
Block Deletion Analysis                                          
New Block Deletes (Good Transactions CUM should be changed)                       +   + - -          
Block Delete Releases                                          
Reinput + +                     + -           + +
Program Deletes                         + -       + +    
Good Tape Transactions Only                     + -        
NOTE: All Marks above are based on "Plus" changes to the reports. Minus changes would reverse the signs.
Never adjust inventory on codes 960 & 970                          
R = Receipts   P = Production   I = Inventory   TRD = Today's Reject Deletions

Exhibit 25.14.1-10  (08-06-2009)
Employee Detail Summary (PCC 4240)

Below is an example layout of the Employee Detail Summary Report (PCC 4240).

P/R/F PCC 42 40                         PAGE 1
EMPLOYEE DETAIL SUMMARY SC WP&C PERFORMANCE AND COST REPORT PERIOD ENDED 05/16/2009
FROM ORG 35000         PERIOD DATA   TO ORG 35000      
  ( DETAIL TO ) ( DETAIL FROM )
  ( PERMANENT ) ( TEMPORARY ) ( PERMANENT ) ( TEMPORARY )
ORG/ ( REGULAR ) ( OVERTIME ) ( REGULAR ) ( OVERTIME ) ( REGULAR ) ( OVERTIME ) ( REGULAR ) ( OVERTIME )
ACTY HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST
1D000 40 689                            
5H 40 689