- 3.12.154.7 Section 01 Fields
- 3.12.154.8 Section 02 Fields
- 3.12.154.9 Section 03 State Code and Credit Reduction Wages
- 3.12.154.10 Section 04 State Code and Credit Reduction Wages
- 3.12.154.11 Section 05 State Code and Credit Reduction Wages
- 3.12.154.12 Section 06 - Entity
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The following sections provide descriptions of the fields in Section 02 for Form 940, 940-PR, and Form 940 Returns that have been converted to Form 940 Returns.
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The following is Section 02 for Form 940 and Form 940-PR. Exhibit 3.12.154-1. and Exhibit 3.12.154-2.
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Transcribed money fields are in dollars and cents.
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The following table shows the field, field length, the title of field and the location on the return:
Field Designator Field Length Title of Field Location on 2006 Revision through 2011 Revisions 02TCR 10 Total Credit Reduction Amount Part 3, Line 11 02TTW 15 Total Taxable Wages Part 2, Line 7a 02TTW> 15 Total Taxable Wages (computer generated amount for Line 7a) Part 2, Line 7a 02TBA 15 FUTA Tax before adjustments (transcribed amount on Line 8) Part 2, Line 8 02TBA> 15 FUTA Tax Before Adjustments Part 2, Line 8 (Computer amount) 02W08 15 FUTA Wages paid before 7/1/2011 (transcribed amount in the box before the .008 amount on Line 7b Part 2, Line 7b 02ADJ 12 Adjustment Amount Part 3, Line 9 02W7c 15 FUTA Taxes paid before 7/1/2011 x .008 (the transcribed amount in the box after the .008 amount on Line 7c) Part 2, Line 7c 02W7c> 15 FUTA Taxes paid before 7/1/2011 x .008 (the Computer Generated underprint amount for the box after the .008 amount on Line 7c. Part 2, Line c (computer) 02W06 15 FUTA Wages paid after 6/30/2011 (the transcribed amount in the box before the .006 amount on Line 7d. Part 2, Line 7d 02W7e 15 FUTA Taxes paid after 6/30/2011 x .006 (the transcribed amount in the box after the .006 Part 2, Line 7e 02W7e> 15 FUTA Taxes paid after 6/30/2011 x .006 (the computer generated underprint amount for the box after the .006 amount on Line 7e. Part 2, Line 7e (Computer amount) 02EXL 12 Some Excluded Wages or Late Payments Part 3, Line 10 02TFT 15 Total Tax Taxpayer Part 4, Line 12 02FCC 15 FTD Credit Claimed Amount Part 4, Line 13 02B/R 15 Balance Due/Overpayment Taxpayer Part 4, Line 14 or Line 15 02FD 10 FTD Penalty Taxpayer Line FTD To the right of the " Type of Return" Box 02Q1 14 Total Tax Liability Amount Part 5, Line 16a 02Q2 14 Total Tax Liability Amount Part 5, Line 16b 02Q3 14 Total Tax Liability Amount Part 5, Line 16c 02Q4 14 Total Tax Liability Amount Part 5, Line 16d 02W54> 15 Total Taxable Wages x .054 This field will be computer generated. It is the total of 02TTW (Total Taxable Wages) times .054. This will be used for reference only as an aid when making corrections to Error Code 242. 02W60> 15 Total Taxable Wages x .060 This field will be computer generated. It is the total of 02TTW (Total Taxable Wages) times .060. This will be used for reference only as an aid when making corrections to Error Code 242. 02W62> 15 Total Taxable Wages x .062 This field will be computer generated. It is the total of 02TTW (Total Taxable Wages) times .062. This will be used for reference only as an aid when making corrections to Error Code 242.
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All money fields are in dollars and cents.
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The following table shows the field, field length, the title of field and the location on the return:
Field Designator Field Length Title of Field Location on Form 940-EZ Location on Form 940 02TTW 15 Total Taxable 940-EZ Wages Part I, Line 5 Part 2, Line 7a 02TFT 14 Total Tax Taxpayer Part 1, Line 6 Part 4, Line 12 02FCC 14 FTD Credit Claimed Amount Part 1, Line 7 Part 4, Line 13 02B/R 14 Balance Due/Overpayment Taxpayer Part 1, Line 8 or 9 Part 4, Line 14 or 15 02FD 10 FTD Penalty Taxpayer Line FD, Penalty Line FD Penalty 02Q1 14 Total Tax Liability Amount Part II, First Quarter 1 Column Part 5, Line 16a 02Q2 14 Total Tax Liability Amount Part II, Second Quarter 2 Column Part 6, Line 16b 02Q3 14 Total Tax Liability Amount Part II, Third Quarter 3 Column Part 6, Line 16c 02Q4 14 Total Tax Liability Amount Part II, Fourth Quarter 4 Column Part 6, Line 16d
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The Total Tentative Credit will no longer be applicable.
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Description - This field is located on Part 2, Line 7a on Form 940 and Form 940-PR (2006 through 2010 Revisions) and on Line 7a Form 940 and Form 940-PR ( Revision 2011). It is located on Part 1, Line 5 of Form 940, Form 940-PR (2005 and prior revisions). It must be entered as dollars and cents and positive amounts only.
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If taxable wages are present, the taxpayer's total tax cannot be zero.
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This field is invalid if it is not all numeric.
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Compare the screen entry with the entry on the return.
If Then The field was transcribed incorrectly, Correct the screen display. Note:
The amount of wages could be on Line 3 or Line 6 (Rev. 2006 through 2011), or Line 1 or Line 4 (Rev. 2005 and prior). This could be due to erroneous placement. It may be necessary to perfect Line 7a by subtracting the amount on Line 6 from Line 3 (Rev. 2006 through 2011), or perfecting Line 5 by subtracting the amounts on Lines 2 through 4 from Line 1 (Rev. 2005 and prior).
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This field is invalid if it is not all numeric.
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This field is invalid if it is not all numeric
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Compare the screen entry with the entry on the return.
If Then The field was transcribed incorrectly Correct the screen display. If present as a negative amount, convert to a positive amount
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This field is located on Part 2, Line 7a on Form 940 and Form 940-PR (2006 through 2011 revisions). It is located on Part 1, Line 5 of Form 940, form 940-PR (2005 and prior revisions) computer generated underprint amount.
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There are no invalid conditions or correction procedures for this field.
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This field is located in Part 2, Line 7b on Form 940 and Form 940-PR for Tax Year 2011 revisions (transcribed amount in the box before the .008 amount).
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It must be entered as dollars and cents and positive amounts only.
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This field is invalid if it is not all numeric.
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This field is located in Part 2, Line 7c (transcribed amount transcribed amount in the box after the .008 amount).
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This field is invalid if it is not all numeric.
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This field is located in Part 2, Line 7c (computer generated amount for the box after the .008 amount).
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There are no invalid conditions or correction procedures for this field.
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This field is located in Part 3, Line 7d on Form 940 and Form 940-PR for Tax Year 2011 revisions (transcribed amount in the box before the .006 amount).
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This field is invalid if it is not all numeric. It must be entered as dollars and cents and positive amounts only.
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This field is located in Part 2, Line 7e (transcribed amount in the box after the .006 amount).
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This field is invalid if it is not all numeric. It must be a positive amount only. If present as a negative amount, convert to a positive amount.
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This field is located in Part 2, Line 7e (computer generated amount for the box after the .006 amount).
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There are no invalid conditions or correction procedures for this field.
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This field is located in Part 2, Line 8 on Form 940 and 940-PR for Tax Year 2006 (2006 through 2011 revisions).
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This field is invalid if it is not all numeric. It must be a positive amount only. If present as a negative amount, convert to a positive amount.
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This field is invalid if it is not all numeric. It must be a positive amount only. If present as a negative amount, convert to a positive amount.
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This field is located in Part 2, Line 8 on Form 940 and Form 940-PR for Tax Year 2006 (2006 through 2011 revisions).
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It is not a transcribed field. It is a computer generated field. There are no invalid conditions or correction procedures for this field.
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This field is located on Part 3, Line 9 of Form 940 and Form 940-PR (Revisions 2006 through 2011). The taxpayer will enter an amount on this line if all of the taxable FUTA wages they paid were excluded from state unemployment tax.
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This field may or may not contain an entry. This field can be "blank" or "zero" or may show a " dash" , indicating that Line 9 does not apply to the taxpayer.
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If present, this field must be entered as dollars and cents. It must be a positive amount only. If present as a negative amount, convert to a positive amount.
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This field is invalid if it is not all numeric.
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This field is located on Part 3, Line 10 of Form 940 and Form 940-PR (2006 through 2011 Revisions). The taxpayer will complete this line if some of the FUTA wages that they paid were excluded from state unemployment tax, or if they paid any state unemployment tax late.
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This field may or may not have an entry.
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This field must be entered as dollars and cents, or can be " blank" or "zero" on taxable returns. If present, it must be a positive amount only. If present as a negative amount, convert to a positive amount.
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This field is invalid if any of the following occur:
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If it is not all numeric.
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If there is an entry on Part 3, Line 9 (02ADJ) and Part 3, Line 10 (02EXL).
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Compare the screen entry with the entry on the return, and do the following.
If Then The field was entered incorrectly, Correct the screen display. If there is an entry on Line 9 and also on Line 10, Delete the Line 10 entry. The taxpayer cannot have an entry on Line 9 and Line 10.
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A Credit Reduction state is named by the Department of Labor when it is unable to repay loans from the Federal Unemployment Fund. Employers doing business in that state are required to pay an additional tax on their Form 940. This is done by a reduction of the allowable credit.
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If credit reduction does not apply for a particular year, the applicable lines relating to credit reduction will be grayed out on the form.
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This field can be found in the following locations:
Form Location Form 940 and Form 940-PR (2006 through 2011 Revisions) Part 3, Line 11
There are no credit reduction states for Tax Year 2006, 2007 or 2008. Line 11 has been shaded out.Form 940 (2005 Revision) Part I, Line 7 Form 940-PR (2005 Revision) Not Applicable Form 940 (2004 Revision) Part I, Line 6 Form 940-PR (2004 Revision) Not Applicable -
This field is not valid for tax years 1975, 1988 through 1990, 1993 through 2003, 2006, 2007 and 2008.
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It must be entered as dollars and cents and positive amounts only. If present as a negative amount, convert to a positive amount.
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The information obtained from this area is utilized by The Bureau of Public Debt and The Department of Labor.
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This field is invalid if any of the following occur:
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If it is not all numeric.
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If it entered for Tax Year 1975, 1988 through 1990, 1993 through 2003, 2006, 2007 and 2008.
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If there is an entry on Part 3, Line 9 (02ADJ) and Part 3, Line 11 (02TCR).
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Compare the screen entry with the entry on the return and do the following:
If Then The return is for 1975, 1988 through 1990, 1993 through 2003, 2006, 2007 and 2008 tax years, 1. There should be no entry.
2. Delete the amount in 02TCR. Exhibit 3.12.154-20.The taxpayer pays wages in only one state that is not a Credit Reduction state, Correct the return, deleting the Credit Reduction information. Part 3, Line 9 (02ADJ) and Part 3, Line 11 (02TCR) both have an entry (Revisions 2006 through 2011), Delete the entry on Line 11 (02TCR). The taxpayer pays wages in only one state that is subject to Credit Reduction, but did not attach or did not complete Part 2 of Schedule A (Revisions 2006 through 2010) or Schedule A (Revision 2011),
Correct the return by entering the amount from Page 1, Part 2, Line 7a (02TTW) to the appropriate line in Part 2 of Schedule A, (Revisions 2006 through 2010) or Schedule A (Revision 2011).The taxpayer is a multi-state filer and one of the states checked in Part 1 of Schedule A is subject to credit reduction, but Part 2 of Schedule A (Revisions 2006 through 2010) or Schedule A (Revision 2011) is not completed , SSPND 211 and correspond with the taxpayer for the Credit Reduction Wages. The taxpayer is a multi-state filer but does not check the box which corresponds to the Credit Reduction State on Schedule A, Part 1 (Revisions 2006 through 2010), or Schedule A, (Revision 2011) Accept the information that the taxpayer has listed on Part 2 of Schedule A (Revisions 2006 through 2010) or Schedule A (Revision 2011). Note:
On Revision 2005, credit reduction information will be shown on the tax form on Part I, Line 6 and Line 7.
On Revision 2004, credit reduction information will be shown on the tax form on Part I, Line 6.
On Revision 2009 and 2011, credit reduction information will be shown on the tax form on Part III, Line 11.
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Description - This field can be found in the following locations:
Form Location Form 940 (2006 through 2011 Revisions) Part 4, Line 12 (FUTA Tax After Adjustments) Form 940-PR (2006 through , 2011 Revisions) Part 4, Line 12 Form 940 (2005 and prior revisions) Part II, Line 7 Form 940-EZ Exhibit 3.12.154-4. Form 940-PR (2005 and prior revisions) Part III, Line 7 -
This field must be entered as dollars and cents and cannot be "blank" or "zero" on taxable returns. It must be a positive amount only.
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This field is invalid if it is not all numeric.
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It must be entered as dollars and cents.
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All money amounts must be positive only.
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This field can be found in the following locations:
Form Location Form 940 (2006 through 2011 Revisions) Part 4, Line 13 Form 940-PR (2006 through 2011 Revisions) Part 4, Line 13 Form 940 (2005 and prior revisions) Part II, Line 8 Form 940-PR (2005 and prior revisions) Part II, Line 2 or Part III, Line 8 (Code & Edit will convert Part II, Line 2 or Part III, Line 8 to Line 13) Form 940-EZ Exhibit 3.12.154-4.
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This field is in error if it is not all numeric.
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This field must be entered as dollars and cents and can be a positive or negative amount.
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Code & Edit will perfect balance due/overpayment.
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This field can be found in the following locations:
Form Location Form 940 (2006 through 2011 Revisions) Part 4, Line 14 or 15.
Exhibit 3.12.154-1.Form 940 PR (2006 through 2011 Revisions) Part 4, Line 14 or 15.
Exhibit 3.12.154-2.Form 940 (2005 and prior revisions) Part II, Line 9 or 10.
Exhibit 3.12.154-3.Form 940-PR (2005 and prior revisions) Part II, Line 3 or 4 converted to Line 14 or 15) or
Part III, Line 9 or 10 (converted to Line 14 or 15).
Exhibit 3.12.154-5. and Exhibit 3.12.154-6.Form 940-EZ
Exhibit 3.12.154-4.
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This field is in error if it is not all numeric.
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This field must be entered as dollars and cents in positive amounts only.
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This field can be found in the following location:
Form Location Form 940 (2006 through 2011 Revisions) In the right margin near the "Type of Return" Box.
Exhibit 3.12.154-1.Form 940-PR (2006 through 2011 Revisions) In the right margin near the "Type of Return" Box.
Exhibit 3.12.154-2.Form 940 (2005 and prior revisions) In the right margin next to the "Penalty and Interest " box.
Exhibit 3.12.154-3.Form 940-PR (2005 and prior revisions) In the right margin next to the "Penalty and Interest " Box.
Exhibit 3.12.154-5. and Exhibit 3.12.154-6.Form 940-EZ In the right margin next to the "Penalty and Interest " Box.
Exhibit 3.12.154-4.
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This field is invalid if it is not all numeric.
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These fields must be entered in dollars and cents and positive amounts only.
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These fields can be found in the following locations:
Form Location Form 940 (2006 through 2011 Revisions) Part 5, Lines 16a through 16d Form 940-PR (2006 through 2011 Revisions) Part 5, Lines 16a through 16d Form 940 (2005 and prior revisions) In the ROFTL in Part III Form 940-PR (2005 and prior revisions) In the ROFTL in Part IV Form 940-EZ Exhibit 3.12.154-4.
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These fields are invalid if they are not all numeric and positive entries.
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Compare the screen entries with the entries on the return.
If Then The field was transcribed incorrectly, Correct the screen display. Any negative amounts are entered in Fields 02Q1 through 02Q4. -
GTSEC 01
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Enter "1" in Field 01SIC, and blank Fields 02Q1 through 02Q4.
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Field designators, field lengths, title of field, and location on returns are outlined in the following table:
Field Designator Field Length Title of Field Location on 2006 through, 2011 Revisions Location on 2005 Revision and Prior 03S01 Through 03S26 15 State Code Credit Reduction Wages Part 1 and Part 2 of Schedule A (Revisions 2006 through 2010) or Schedule A (Revision 2011) for Form 940 or Part 1 and Part 2 of Anexo A for Fom 940-PR. Exhibit 3.12.154-1. and Exhibit 3.12.154-2. 1. For Form 940 the Form 4975 Edit Sheet Entries are Underlined. The 4975, Edit sheet is attached to the front of the return.Exhibit 3.12.154-3.
2. For Form 940-PR, Credit Reduction does not apply. When state names are listed on Part III, Line 3, Column (a), edit the state names to Anexo A (Schedule A). Be sure to line through 2005 at the top of the form and enter the correct year as "YYYY" . Exhibit 3.12.154-5. and Exhibit 3.12.154-6. -
Money amounts reflect Credit Reduction wages only. Money amounts must be in dollars and cents and must be positive. For example: 03S01NY7000.00
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Exhibit 3.12.154-13. for a list of valid state codes. Any codes other than those listed are invalid. "X" out any invalid codes.
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These fields are located in Section 03 and can have a maximum of 26 State Codes and wage amounts, if applicable.
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Field designators, field lengths, title of field, and location on returns are outlined in the following table:
Field Designator Field Length Title of Field Location on 2006, through 2011 Revisions Location on 2005 Revision and Prior 04S27 Through 04S52 15 State Code Credit Reduction Wages Part 1 and Part 2 of Schedule A (Revisions 2006 through 2010) or Schedule A (Revision 2011) for Form 940 or Part 1 and Part 2 of Anexo A (Revisions 2006 through 2010) or Schedule A (Revision 2011) for Fom 940-PR. Exhibit 3.12.154-1. and Exhibit 3.12.154-2. 1. For Form 940 the Form 4975 Edit Sheet Entries are Underlined. The 4975, Edit sheet is attached to the front of the return.Exhibit 3.12.154-3.
2. For Form 940-PR, Credit Reduction does not apply. When state names are listed on Part III, Line 3, Column (a), edit the state names to Anexo A (Schedule A). Be sure to line through 2005 at the top of the form and enter the correct year as "YYYY" . Exhibit 3.12.154-5. and Exhibit 3.12.154-6. -
Money amounts reflect credit wages only. Money amounts must be in dollars and cents and must be positive. For example: 04S27NY7000.00.
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Exhibit 3.12.154-13 for a list of the valid state codes. Any codes other than those listed are invalid. "X" out any invalid codes.
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These fields are located in Section 04 and can have a maximum of 26 State Codes and wage amounts, if applicable.
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Field designators, field lengths, title of field, and location on returns are outlined in the following table:
Field Designator Field Length Title of Field Location on 2006, through 2011 Revisions Location on 2005 Revision and Prior 05S53 15 State Code Credit Reduction Wages Part 1 and Part 2 of Schedule A for Form 940 (Revisions 2006 through 2010) or Schedule A (Revision 2011) or Part 1 and Part 2 of Anexo A (Revisions 2006 through 2010) or Schedule A (Revision 2011) for Fom 940-PR. Exhibit 3.12.154-1. and Exhibit 3.12.154-2. 1. For Form 940 the Form 4975 Edit Sheet Entries are Underlined. The 4975, Edit sheet is attached to the front of the return.Exhibit 3.12.154-3.
2. For Form 940-PR, Credit Reduction does not apply. When state names are listed on Part III, Line 3, Column (a), edit the state names to Anexo A (Schedule A). Be sure to line through 2005 at the top of the form and enter the correct year as "YYYY" . Exhibit 3.12.154-5. and Exhibit 3.12.154-6. -
Money amounts reflect Credit Reduction wages only. Money amounts must be in dollars and cents and must be positive. For example: 05S53NY7000.00.
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Exhibit 3.12.154-13 for a list of valid state codes. Any codes other than those listed are invalid. "X" out any invalid codes.
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This field is located in Section 05 and can have a maximum of "1" State Code and wage amount, if applicable.
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Field designators, field lengths, title of field, and location on returns are outlined in the following table:
Field Designator Field Length Title of Field Location on Return 06FAD 35 Foreign Address Entity Portion 06CON 35 "In Care of " Name Entity Portion 06ADD 35 Street Address Entity Portion 06CTY 22 City Entity Portion 06ST 2 State Entity Portion 06ZIP 12 ZIP CODE Entity Portion -
Foreign address returns are processed at the OSPC only.