Part 3. Submission Processing

Chapter 17. Accounting and Data Control

Section 63. Redesign Revenue Accounting Control System (Cont. 2)

3.17.63  Redesign Revenue Accounting Control System (Cont. 2)

3.17.63.10 
Account Series 1000 Accounts Receivable

3.17.63.10.15  (01-01-2009)
Account 1403 Unpaid Compliance Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for unpaid assessments for which neither the taxpayer nor a court has affirmed that the taxpayer owes amounts to the IRS.

3.17.63.10.16  (01-01-2009)
Account 1404 Accrued Interest on Compliance Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for accrued interest on compliance assessments for which neither the taxpayer nor a court has affirmed that the taxpayer owes amounts to the IRS.

3.17.63.10.17  (01-01-2009)
Account 1405 Accrued Penalty on Compliance Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for accrued penalty on compliance assessments for which neither the taxpayer nor a court has affirmed that the taxpayer owes amounts to the IRS.

3.17.63.10.18  (01-01-2009)
Account 1406 Unpaid Write-Off Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for unpaid assessments for which IRS does not expect further collections due to factors such as taxpayer's bankruptcy, insolvency, or death.

3.17.63.10.19  (01-01-2009)
Account 1407 Accrued Interest on Write-Off Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for accrued interest on write-off assessments for which IRS does not expect further collections due to factors such as taxpayer's bankruptcy, insolvency, or death.

3.17.63.10.20  (01-01-2009)
Account 1408 Accrued Penalty on Write-Off Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for accrued penalty on write-off assessments for which IRS does not expect further collections due to factors such as taxpayer's bankruptcy, insolvency, or death.

3.17.63.10.21  (01-01-2009)
Account 1409 Unpaid Memo Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for unpaid assessments that should not be reported in any of the three unpaid assessment categories (Taxes Receivable, Compliance, or Write-Offs).

3.17.63.10.22  (01-01-2009)
Account 1410 Accrued Interest on Memo Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for accrued interest on memo assessments that should not be reported in any of the three unpaid assessment categories (Taxes Receivable, Compliance, and Write-Offs).

3.17.63.10.23  (01-01-2009)
Account 1411 Accrued Penalty on Memo Assessments (Real Account, DR Normal Balance)

  1. This receivable account will be used for accrued penalty on memo assessments that should not be reported in any of the three unpaid assessment categories (Taxes Receivable, Compliance, and Write-Offs).

3.17.63.10.24  (01-01-2009)
Account 1510, Other Receivables, Reg. (Real Account, DR Normal Balance)

  1. This receivable account will be used to record amounts of receivables other than taxes collectible. This account represents receivables which have not been collected, assessed, or written off as uncollectible. Account 1510 will be supported by copies of bills, debit vouchers, or other documents showing the name of each debtor, amounts receivable, and details of the transaction creating the indebtedness.

  2. This account will also be used to clear unresolved debit items from SCCF, and unprocessable debits from the DCF. This account will be supported by case history files recording approval of the Campus Director to remove them from the SCCF. These items will be supported by F3809 for non-revenue receipt items, and F2424 for revenue receipt items. For maintenance refer to IRM 3.17.243.

  3. Items referenced in (1) and (2) remaining in this account after the statutory period for assessment has expired will be transferred to Account 1840. The statutory period for assessment on unresolved debits from SCCF will be considered to have expired when the general assessment statute period has expired.

    Example:When supporting tax documents show the taxable period, then the general statute ruling applies. The general assessment statute period has expired three years from the due date of the return or three years from the time the return was filed, whichever is later. When supporting tax documents cannot be located, after exhausting every means possible to retrieve them, use the Julian date of the DLN, apply the general assessment statute period (three years), and add one year (for a total of four years) to determine the presumptive statute expiration.

  4. External subsidiary record is the file of paper documents used as described above.

3.17.63.10.25  (07-27-2010)
Account 1530, Court Case Erroneous Refund (Real Account, DR Normal Balance)

  1. This receivable account will be used to record erroneous refund receivables that result in a court case. Account 1530 will be supported by copies of bills, IDRS 510C letter, court documents, and TIGTA and/or Criminal Investigation reports, debit vouchers, or other documents showing the name of each debtor, amounts receivable, and details of the transaction creating the indebtedness.

  2. Criminal Investigation and Employee Fraud cases are controlled in Account 1530. Access should be limited.

  3. When setting up the case record on RRACS, use the TC 700 transaction date on F3809. This transaction date is the date of the erroneous refund (TC 840/846). F3809 should be stapled to the left side of the folder with the most current one on top and with a journal number clearly printed on each form.

  4. The external subsidiary record for this account is the file of paper documents described above. For maintaining cases in this account refer to IRM 3.17.80.

3.17.63.10.26  (07-27-2010)
Account 1540, Non-Court Case Erroneous Refund (Real Account, DR Normal Balance)

  1. This receivable account will be used to record erroneous refund receivables that are NOT court cases. This account represents erroneous refund receivables that have NOT been collected, resulted in a court case, assessed, or been determined uncollectible. Account 1540 will be supported by copies of bills, IDRS 510C letter, debit vouchers, or other documents showing the name of each debtor, amounts receivable, and details of the transaction creating the indebtedness.

  2. Cases are transferred to Account 1530 when it is determined that the case is going to court.

  3. When setting up the case record on RRACS, use the TC 700 transaction date on F3809. This transaction date is the date of the erroneous refund (TC 840/846). F3809 should be stapled to the left side of the folder with the most current one on top and with a journal number clearly printed on each form.

  4. Please refer to IRM 3.17.80 for write-off tolerances.

  5. The external subsidiary record for this account is the file of paper documents described above. For maintaining cases in this account refer to IRM 3.17.80.

3.17.63.10.27  (10-01-2004)
Account 1550 Injured Spouse Claims AllowedRec (Real Account, DR Normal Balance)

  1. This receivable account records and tracks receivables due IRS from FMS for injured spouse claims.

  2. Injured spouse claims are the result of the TOP. A refund offset of an outstanding child support or other federal agency debt that is made after 1-11-99 is referred to as a TOP. See IRM 21.4.6.

3.17.63.10.28  (01-01-2009)
Account 1600 Manual Assessments, Transit Account (Real Account, DR Normal Balance)

  1. The balance of manual assessments may be established in the manual assessments, transit account.

  2. Manually-prepared assessments may be transferred from Account 1600 to NMF, BMF, and IMF, in accordance with schedules established by the individual campuses.

  3. External subsidiary record is a file of new documents pending transfers to NMF, BMF, and IMF.

3.17.63.10.29  (07-27-2010)
Account 1710 Dishonored Checks (Real Account, DR Normal Balance)

  1. This receivable account will be used to record and control dishonored checks or money orders, previously recorded as collections for the IRS.

  2. Account 1710 serves as a suspense account for these items while research operations are being performed to determine proper application to the taxpayer account. Individual items within the account are controlled and maintained on a magnetic tape file within IDRS.

  3. After research and proper identification, items are removed from the IDRS file and posted as debits to the taxpayer account. Items remaining on the file after 367 days will be transferred to Account 1510.

  4. After the DCF file is balanced to all related SFs 5515, sub-batches are prepared and tapes are run. Entries to RRACS are made from the SFs 5515 and tapes. Annotate all journal numbers and amounts on the DCF03. Make sure total of journals balances with total added to DCF file, plus or minus any adjustments or errors, as noted.

  5. This account will also be used to record deposit discrepancies (losses) related to SF 5515. These items will be entered immediately onto the DCF for control purposes. Necessary research will be performed to determine the proper application of the debit. If, after 90 days, the debit cannot be resolved, it will be transferred to Account 7650, Deposit Discrepancies. The case must be documented with all actions taken to resolve the discrepancy. This documentation is needed to request relief of the loss.

  6. External subsidiary is the DCF on IDRS.

3.17.63.10.30  (07-27-2010)
Account 1720 Dishonored Check Adjustments (Real Account, DR/CR Normal Balance)

  1. This receivable account will be used to record any discrepancies between the SF 5515, and the total of the related dishonored checks associated with the debit voucher.

    1. When SF 5515 is overstated, debit documents in the amount of the overstatement will be prepared and controlled in this account.

    2. When SF 5515 is understated, credit documents in the amount of the understatement will be prepared and controlled in this account.

    3. Items in this account will be cleared upon receipt of a supplemental or adjusting DT or DV.

  2. The DCF area is responsible for contacting the bank, research and resolution.

  3. This account will also be used to record EFTPS Electronic Reject/Offset Report (credit), and Electronic Reject/Offset Report(debit) (Ogden Only). The credit amount will be a rejected transmission that is included on a SF 215-A. The debit amount will offset a credit amount and will always have a SF 5515 with the Electronic Reject/Offset Report.

  4. External subsidiary record is the file of paper documents prepared individually for each adjustment.

3.17.63.10.31  (10-01-2004)
Account 1810 BMF Account Receivable, Inactive (Real Account, DR Normal Balance)

  1. This receivable account will be used to record BMF taxes receivable items determined to be uncollectible, or on which collection activity has been suspended due to taxpayer's inability to pay. The account also includes items which have been administratively determined too small to warrant collection activity.

  2. Items in this account may subsequently be re-opened for collection activity if taxpayer's financial position changes. Refunds for subsequent periods may be offset automatically to satisfy outstanding items in this account.

  3. External subsidiary records are those items on the BMF marked with the uncollectible status code.

  4. Account 1810 will be updated by electronic transmission.

3.17.63.10.32  (10-01-2004)
Account 1815 CADE Accounts Receivable, Inactive (Real Account, DR Normal Balance)

  1. This receivable account will be used to record CADE taxes receivable items determined to be uncollectible, or on which collection activity has been suspended due to taxpayer's inability to pay. The account also includes items which have been administratively determined too small to warrant collection activity.

  2. Items in this account may subsequently be re-opened for collection activity if taxpayer's financial position changes. Refunds for subsequent periods may be offset automatically to satisfy outstanding items in this account.

  3. External subsidiary records are those items on CADE marked with the uncollectible status code.

  4. Account 1815 will be updated by electronic transmission.

3.17.63.10.33  (10-01-2004)
Account 1820 IMF Accounts Receivable, Inactive (Real Account, DR Normal Balance)

  1. This receivable account will be used to record IMF taxes receivable items determined to be uncollectible, or on which collection activity has been suspended due to taxpayer's inability to pay. This account also includes those items on which it has been administratively determined the amount is not large enough to make collection effort cost effective.

  2. Items in this account may be subsequently re-opened for collection activity, if taxpayer's financial position changes. Refunds for subsequent tax years may be offset automatically to satisfy outstanding items in this account.

  3. External subsidiary records are those items on the IMF marked with the uncollectible status code.

  4. Account 1820 will be updated by electronic transmission.

3.17.63.10.34  (10-01-2004)
Account 1830 NMF Accounts Receivable, Inactive (Real Account, DR Normal Balance)

  1. This receivable account will be used to record NMF taxes receivable items determined to be uncollectible, or on which collection activity has been suspended due to taxpayer's inability to pay. Items in this account may subsequently be reopened for collection activity. Overpayments from other periods or MFTs may be offset to satisfy outstanding items in this account.

  2. Items in this account will be closed to the accounts cleared, statute account, upon expiration of the Collection Statute.

  3. External subsidiary record is the file of currently not collectible (53'd) NMF accounts.

3.17.63.10.35  (01-01-2009)
Account 1840 Other Receivable, Inactive (Real Account, DR Normal Balance)

  1. This receivable account will be used to record the amounts of unresolved items for which the statutory period of assessments has expired.

  2. Items in this account will be transferred from Account 1510. These case history files will be supported by approval of the Campus Director.

  3. Items may also be transferred from Account 4810. These case files will be supported by administrative approval delegated no lower than the Accounting Operation Manager.

  4. Case files will be reviewed at least once yearly to determine the accounts on which the Collection Statute has expired.

  5. Upon expiration of the Collection Statute, items should be written off to Account 6600.

  6. External subsidiary records are the case history files.

3.17.63.11  (10-01-2004)
Account Series 2000 Receipt Accounts

  1. This series of accounts records the receipt of, and the accountability for, monies received for deposit into the Treasury. The accounts are broken down by type of receipt received, and represented by the TAS. The total of the receipt accounts represent the total monies received by the IRS for the current fiscal year.

3.17.63.11.1  (10-01-2004)
Account 2110 Withholding Revenue Receipts, Direct (Nominal Account, DR Normal Balance) (TAS 20-0101)

  1. This receipt account represents monies collected in payment of withholding tax described in the IRC. Recorded are collections of cash, check, and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. The account may be decreased by SFs 5515, or by adjustments of monies between revenue receipts and other fund accounts.

  3. No external subsidiary record. The account is maintained on a fiscal year basis.

3.17.63.11.2  (10-01-2004)
Account 2120 Individual Income, Other Revenue Receipts, Direct (Nominal Account, DR Normal Balance) (TAS 20-0110)

  1. This receipt account represents monies collected in payment of individual income, other tax described in the IRC. Recorded are collections of cash, check, and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

  3. No external subsidiary record. The account is maintained on a fiscal year basis.

3.17.63.11.3  (10-01-2004)
Account 2130 Corporation Revenue Receipts, Direct (Nominal Account, DR Normal Balance) (TAS 20-0111)

  1. This receipt account represents monies collected in payment of corporation tax described in the IRC. Recorded are collections of cash, check, and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

  3. No external subsidiary record. The account is maintained on a fiscal year basis.

3.17.63.11.4  (10-01-2004)
Account 2140 Excise Revenue Receipts, Direct (Nominal Account, DR Normal Balance) (TAS 20-0152)

  1. This receipt account represents monies collected in payment of excise tax described in the IRC. Recorded are collections of cash, check, and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

  3. No external subsidiary record. The account is maintained on a fiscal year basis.

3.17.63.11.5  (10-01-2004)
Account 2150 Estate and Gift Revenue Receipts, Direct (Nominal Account, DR Normal Balance) (TAS 20-0153)

  1. This receipt account represents monies collected in payment of estate and gift tax described in the IRC. Recorded are collections of cash, check, and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

  3. No external subsidiary record. The account is maintained on a fiscal year basis.

3.17.63.11.6  (10-01-2004)
Account 2170 CTA Revenue Receipts, Direct (Nominal Account, DR Normal Balance) (TAS 20-0130)

  1. This receipt account represents monies collected in payment of carriers tax described in the IRC. Recorded are collections of cash, check, and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

  3. No external subsidiary record. The account is maintained on a fiscal year basis.

3.17.63.11.7  (10-01-2004)
Account 2180 FUTA Revenue Receipts, Direct (Nominal Account, DR Normal Balance) (TAS 20-0121)

  1. This receipt account represents monies collected in payment of federal unemployment tax described in the IRC. Recorded are collections of cash, check, and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

  3. No external subsidiary record. The account is maintained on a fiscal year basis.

3.17.63.11.8  (10-01-2004)
Account 2210 Withholding Revenue Receipts, FTD (Nominal Account, DR Normal Balance) (TAS 20-0101)

  1. This receipt account records the revenue receipts collected and deposited by authorized depositories and FRBs, for FTDs. Amounts are recorded in this account upon classification of FTDs on the FRB day, or subsequent day, batch report.

  2. Adjustments from DT or DV may increase or decrease the balance of this account when monies are classified.

  3. No external subsidiary record. This account is maintained on a fiscal year basis.

3.17.63.11.9  (10-01-2004)
Account 2220 Individual Income Receipts, FTD (Nominal Account, DR Normal Balance) (TAS 20-0110)

  1. This receipt account records the revenue receipts collected and deposited by authorized depositories and FRBs for FTDs. Amounts are recorded in this account upon classification of FTDs on the FRB day, or subsequent day, batch report.

  2. Adjustments from DT or DV may increase or decrease the balance of this account when monies are classified.

  3. No external subsidiary record. This account is maintained on a fiscal year basis.

3.17.63.11.10  (10-01-2004)
Account 2230 Corporation Revenue Receipts, FTD (Nominal Account, DR Normal Balance) (TAS 20-0111)

  1. This receipt account records the revenue receipts collected and deposited by authorized depositories and FRBs for FTDs. Amounts are recorded in this account upon classification of FTDs on the FRB day, or subsequent day, batch report.

  2. Adjustments from DT or DV may increase or decrease the balance of this account when monies are classified.

  3. No external subsidiary record. This account is maintained on a fiscal year basis.

3.17.63.11.11  (10-01-2004)
Account 2240 Excise Revenue Receipts, FTD (Nominal Account, DR Normal Balance) (TAS 20-0152)

  1. This receipt account records the revenue receipts collected and deposited by authorized depositories and FRBs for FTDs. Amounts are recorded in this account upon classification of FTDs on the FRB day, or subsequent day, batch report.

  2. Adjustments from DT or DV may increase or decrease the balance of this account when monies are classified.

  3. No external subsidiary record. This account is maintained on a fiscal year basis.

3.17.63.11.12  (10-01-2004)
Account 2270 CTA Revenue Receipts, FTD (Nominal Account, DR Normal Balance)
(TAS 20-0130)

  1. This receipt account records the revenue receipts collected and deposited by authorized depositories and FRBs for FTDs. Amounts are recorded in this account upon classification of FTDs on the FRB day, or subsequent day, batch report.

  2. Adjustments from DT or DV may increase or decrease the balance of this account when monies are classified.

  3. No external subsidiary record. This account is maintained on a fiscal year basis.

3.17.63.11.13  (10-01-2004)
Account 2280 FUTA Revenue Receipts, FTD (Nominal Account, DR Normal Balance) (TAS 20-0121)

  1. This receipt account records the revenue receipts collected and deposited by authorized depositories and FRBs for FTDs. Amounts are recorded in this account upon classification of FTDs on the FRB day, or subsequent day, batch report.

  2. Adjustments from DT or DV may increase or decrease the balance of this account when monies are classified.

  3. No external subsidiary record. This account is maintained on a fiscal year basis.

3.17.63.11.14  (10-01-2004)
Account 2305 Unclaimed Funds (Nominal Account, DR Normal Balance) (TAS 20X1807) (Austin Only)

  1. This receipt account is no longer being processed in the campus.

3.17.63.11.15  (10-01-2004)
Account 2310 Treaty Country Receipts (Nominal Account, DR Normal Balance) (TAS 20-3220)

  1. Included in this receipt account are monies for treaty country receipts.

3.17.63.11.16  (10-01-2004)
Account 2315 Arbitrage Receipt (Nominal Account, DR Normal Balance) (TAS 20-3220) (Ogden Only)

  1. Included in this receipt account are monies for arbitrage receipts, Form 8038.

3.17.63.11.17  (01-01-2007)
Account 2320 Miscellaneous Receipts (Nominal Account, DR Normal) (TAS 20-3220)

  1. This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check, or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. Included in this account are monies for duplication of EOMF documents and miscellaneous receipts which are not assessed or claimed.

  3. PFIC payments are also recorded in this account (Ogden only).

  4. Also included in this account are FBAR payments processed at ECC-DET via PCC to (Cincinnati ALC only).

  5. This account can be reduced only through adjustment between the funds or revenue receipt accounts as all SFs 5515 are normally applied to the revenue receipts withholding class.

  6. Account is maintained on a fiscal year basis.

3.17.63.11.18  (10-01-2004)
Account 2325 Miscellaneous Forfeiture Receipt (Nominal Account, DR Normal Balance) (TAS 20-1099)

  1. Included in this receipt account are monies for miscellaneous forfeiture receipt.

3.17.63.11.19  (10-01-2004)
Account 2330 EP/EO User Fees (Nominal Account, DR Normal Balance) (TAS 202411) (Cincinnati Only)

  1. This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check, or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account is confirmed. Deposits received for this account in sites other than Cincinnati should be transferred via F2158 to Cincinnati.

  2. This account can be reduced only through adjustment between the funds or revenue receipt accounts as all SFs 5515 are normally applied to the revenue receipts withholding class.

  3. Account is maintained on a fiscal year basis.

3.17.63.11.20  (10-01-2004)
Account 2335 Miscellaneous User Fee (Nominal Account, DR Normal Balance)
(TAS 20X5432.5) (Cincinnati & Ogden Only)

  1. Included in this receipt account are monies for the EO user fee increase and the Form 990 CD user fee. The EO user fee increase is processed in Cincinnati. The Form 990 CD user fee is processed in Ogden.

3.17.63.11.21  (10-01-2005)
Account 2340 Photocopy Fees (Nominal Account, DR Normal Balance) (TAS 20X6877)

  1. This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check, or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account is confirmed.

  2. This account can be reduced only through adjustment between the funds or revenue receipt accounts as all SFs 5515 are normally applied to the revenue receipts withholding class.

  3. These fees will need to be pen and inked on the SF 224 to TAS 20X6877 because FMS does not recognize 20X5432.2 as photocopy fees and, therefore, that symbol must not be used.

  4. Account is maintained on a fiscal year basis.

3.17.63.11.22  (10-01-2004)
Account 2345 Presidential Election Campaign (Nominal Account, DR Normal Balance) (TAS 20X5081.1)

  1. Included in this receipt account are monies for the presidential election campaign that are received as cash, check, or money order.

3.17.63.11.23  (01-01-2009)
Account 2350 Public Debt (Nominal Account, DR Normal Balance) (TAS 20X5080.1)

  1. This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check, or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account are confirmed.

  2. Included in this account are monies for voluntary contribution to reduce the national debt.

  3. This account can be reduced only through adjustment between the funds or revenue receipt accounts as all SFs 5515 are normally applied to the revenue receipts withholding class.

  4. On a monthly basis, after transmitting the SF 224 to GWA, e-mail the Bureau of Public Debt the total dollar amount reported on SF 224 in Section I for TAS 20X5080.1. Include campus name, ALC, account period ending, and the total dollar amount (if you have a zero money amount, you must report zero dollars). E-mail to PrincipalAccountingTeam@bpd.treas.gov, frt@bpd.treas.gov.

  5. Account is maintained on a fiscal year basis.

3.17.63.11.24  (01-01-2009)
Account 2355 Federal Court Ordered Restitution (Nominal Account, DR Normal Balance) (TAS 20-3220) (Atlanta Only)

  1. This receipt account represents monies collected for court-ordered restitution of fines, penalties and court costs. This also includes court-ordered restitution in excess of assessable amount. These payments should be received with information identifying into which category they fall.

  2. All payments will be journalized and transferred with the supporting documentation to the Atlanta RACS/Excess Collection Team 101.

3.17.63.11.25  (10-01-2004)
Account 2360 Conscience Funds (Nominal Account, DR Normal Balance) (TAS 20-1210)

  1. This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check, or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of SF 215-A. The Campus Director is personally accountable for these funds until deposits into the Treasury account is confirmed.

  2. This account can be reduced only through adjustment between the Funds or revenue receipt accounts as all SFs 5515 are normally applied to the revenue receipts withholding class.

  3. Account is maintained on a fiscal year basis.

3.17.63.11.26  (10-01-2004)
Account 2365 LIFO Payments (Nominal Account, DR Normal Balance) (TAS 20-3220) (Cincinnati Only)

  1. This receipt account represents settlement payments received from taxpayers that have applied for relief under Revenue Procedure 9744.

3.17.63.11.27  (10-01-2004)
Account 2370 Mortgage Subsidy Bond Receipts (Nominal Account, DR Normal Balance) (TAS 20-3220)

  1. Included in this receipt account are monies for mortgage subsidy bond receipts.

3.17.63.11.28  (10-01-2004)
Account 2380 Original Installment Agreement (Nominal Account, DR Normal Balance) (TAS 20X5432.1)

  1. This receipt account will record the monies collected and placed in the Treasury general fund accounts for user fees that are designated for a new installment agreement request. This fee will be charged to all taxpayers requesting an installment agreement for the purpose of paying their delinquent taxes. Collections may be cash, check, or money order applicable to this general fund account.

  2. Receipts are recorded in this account upon preparation of SF 215-A and F2221, or the lockbox equivalent. The Campus Director is personally accountable for these funds until deposit into the Treasury account is confirmed.

  3. Deposits must have a F2221 attached. The original F2221 is forwarded to collection via F3210. A copy of the F2221 is maintained in Accounting.

  4. This account can be reduced only through adjustment between the funds or revenue receipt accounts as all SFs 5515 are normally applied to the revenue receipts withholding class.

  5. Account is maintained on a fiscal year basis.

3.17.63.11.29  (10-01-2004)
Account 2385 Reinstated Installment Agreement (Nominal Account, DR Normal Balance) (TAS 20X5432.3)

  1. This receipt account will record the monies collected and placed in the Treasury general fund accounts for user fees that are designated for a reinstated installment agreement. This fee will be charged to all taxpayers requesting to reinstate an installment agreement for the purpose of paying their delinquent taxes. Collections may be cash, check, or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of Form 215A and F2221 (or the lockbox equivalent).

  2. The Campus Director is personally accountable for these funds until deposit into the Treasury account is confirmed.

  3. Deposits must have a F2221 attached. The original F2221 is forwarded to collection via F3210. A copy of the F2221 is maintained in Accounting.

  4. This account can be reduced only through adjustment between the funds or revenue receipt accounts as all SFs 5515 are normally applied to the revenue receipts withholding class.

  5. Account is maintained on a fiscal year basis.

3.17.63.11.30  (01-01-2007)
Account 2395 OIC User Fee (Nominal Account, DR Normal Balance) (TAS 20X5432.4) (Brookhaven, Cincinnati, & Memphis Only)

  1. The Tax Increase Prevention and Reconciliation Act of 2005 amended IRC Section 7122 to require a 20% deposit (or the first payment in the case of installment offers), in addition to the $150 user fee, when an offer is requested. This legislation also gives the taxpayers full credit on their tax module for all user fees paid. It was implemented July 24, 2006.

  2. IRS does not have a process in place to post money to the user fee account and give taxpayers credit on their tax module for the amount of the user fee that was paid. In order to assure that taxpayers received credit for the payment of the user fee against the offer amount, user fee payments were posted to Account 4710, which is a suspense account that holds payments while offers are being considered, and subsequently moved to Account 2120 and the taxpayer's record, when the offer was considered processable. (Prior to TIPRA enactment, a deposit was not required and could be refunded if the offer was not accepted. Therefore, deposits to Account 4710 were not transferred until offers were accepted. Under TIPRA, deposits are required and are not refundable, so the deposits recorded to Account 4710 are moved to the taxpayer's account once determined to be processable.)

  3. After an initial adjustment transfer was made in January 2007, adjustments are now made on a monthly basis.

  4. The following procedures should be followed through December 2007, when program changes will be implemented to begin automatic journalization of these adjustments.

    1. Cincinnati will receive a report from SB/SE with the OIC user fee item counts and amounts for journalizing, plus a supporting detail report.

    2. The work-around requires that the 400 window, Account Application, be used until a new general ledger account or window is created for journalization.

    3. Credit Account 6310, Miscellaneous Fees (which records the liability for fees and services rendered), and debit Account 6570, Substantiated Credits Allowed.

    4. To reclassifiy, credit Account 2120, Individual Income, Other Revenue Receipts, and debit Account 2395, OIC User Fees.

    5. Print the journal entry and attach it to the supporting documentation.

    6. The campus will prepare a worksheet or spreadsheet listing the OIC user fee amount that was journalized into Account 6570.

    7. The worksheet or spreadsheet will include the journal number, item count, and money amount.

    8. The entry will create an out-of-balance in the master file reconciliation on Form 3996, which will be explained on Line 8.

3.17.63.11.31  (10-01-2004)
Account 2410 Refund Repay Principal (Nominal Account, DR/CR Normal Balance) (TAS 20X0903)

  1. This receipt account will record the monies received by the IRS in repayment of amounts erroneously or improperly disbursed from one of the disbursing appropriation accounts. Receipts are recorded in the account upon preparation of SF 215-A. The Campus Director is personally accountable for all receipts until deposit into the Treasury account is confirmed.

  2. Amounts in this account may be adjusted by reclassification of monies from any of the other receipt accounts. Reclassification between separate disbursing appropriations contained in this account may also be made.

  3. Reductions to this account are made only through reclassification as all dishonored checks are originally recorded as revenue receipts.

  4. No external subsidiary record. Account 2410 is maintained on a fiscal year basis.

3.17.63.11.32  (10-01-2004)
Account 2420 Refund Repay Interest (Nominal Account, DR/CR Normal Balance) (TAS 20X0904)

  1. This receipt account will record the monies received by the IRS in repayment of amounts erroneously or improperly disbursed from one of the disbursing appropriation accounts. Receipts are recorded in the account upon preparation of SF 215-A. The Campus Director is personally accountable for all receipts until deposit into the Treasury account is confirmed.

  2. Amounts in this account may be adjusted by reclassification of monies from any of the other receipt accounts. Reclassification between separate disbursing appropriations contained in this account may also be made.

  3. Reductions to this account are made only through reclassification as all dishonored checks are originally recorded as revenue receipts.

  4. No external subsidiary record. Account 2420 is maintained on a fiscal year basis.


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