Part 3. Submission Processing

Chapter 24. ISRP System

Section 28. Campus Quality Assurance Program

3.24.28  Campus Quality Assurance Program

Manual Transmittal

November 02, 2012

Purpose

(1) This transmits revised IRM 3.24.28, ISRP System, Campus Quality Assurance Program.

Background

This IRM provides procedures for inputting the quality documents on the ISRP system.

Material Changes

(1) Various editorial changes were made throughout IRM 3.24.28.

(2) Exhibit 3.24.28-3, extended the table.

(3) Exhibit 3.24.28-6, extended the table.

Effect on Other Documents

IRM 3.24.28 dated November 1, 2011 (effective January 1, 2012) is superseded.

Audience

Wage and Investment Submission Processing Integrated Submission Remittance Processing operators.

Effective Date

(01-01-2013)


Paul J. Mamo
Director, Submission Processing
Wage and Investment

3.24.28.1  (01-01-2013)
Introduction

  1. This chapter provides instructions for the transcription and verification of data from Form 3926, Quality Assurance Review Record (Adjustments), Form 3926A, Quality Standard Input Record, Form 3926B, PCE Adjustment Form and Form 3927, Quality Assurance Defect List for the Campus Quality Assurance Program, using the Integrated Submission and Remittance Processing (ISRP) system.

3.24.28.1.1  (01-01-2013)
Control Documents

  1. Control data may be transcribed from the following control forms:

    • Form 1332, Block and Selection Record

    • Form 3893, Re-entry Document Control

3.24.28.1.2  (01-01-2013)
Source Documents

  1. Data will be transcribed from the following forms:

    • Form 3926, Quality Assurance Review Record

    • Form 3926A, Quality Standard Input Record

    • Form 3926B, PCE Adjustment Form

    • Form 3927, Quality Assurance Defect List

    • Form 3926ADJ

3.24.28.1.3  (01-01-2013)
Forms/Program Numbers/Format Codes

  1. The following table shows the program numbers and format codes for the quality assurance source documents.


    FORMS     		PROGRAM NUMBERS FORMAT CODES
    3926 59702 222
    3927 59703 223
    3926ADJ 59706 222
    3926A 59707 222
    3926B 59708 222

3.24.28.1.4  (01-01-2013)
Special Instructions—Form 3926 and Form 3926B

  1. There will be only one serial number per page, and it will be written in the upper right hand corner of the form. Section 01 contains header information which is entered only one per page. Sections 02 through 12 must be entered by the operator as needed. Begin a new section after a blank line, or whenever non-blank data are present in Items 10, 11, or 16. On Form 3926 the last position of Items 11, 14, and 16 is always numeric. On Form 3926 B, the last character of Items 10, 12, and 13 will always be an alpha character or special character.

3.24.28.1.5  (01-01-2013)
Special Instructions—Form 3926A

  1. Each line item will be considered a separate document. The serial number for each line item will appear in Item 10. The document will automatically end after the control number for this form.

3.24.28.1.6  (01-01-2013)
Special Instructions—Form 3927

  1. Section 01 contains Items 1 and 5 only. Sections 02 through 31 must be entered by the operator as needed. Begin a new section for each entry in Item 8. The actions codes and their descriptions are:

    • "A" —Establish a defect code(s) and description on the defect code file.

    • "C" —Change/Update a defect code(s).

    • "D" —Delete a defect code(s) from the defect code file.

3.24.28.1.7  (01-01-2013)
MUST ENTER Fields

  1. Some fields require entry of data. These fields are referred to as MUST ENTER fields. They are indicated in the Transcription Operation Sheets by the presence of stars (★★★★★★). See IRM 3.24.37, General Instructions for procedures related to MUST ENTER fields.

3.24.28.2  (01-01-2013)
ISRP Transcription Operation Sheets

  1. The following exhibits represent specific data entry procedures.

Exhibit 3.24.28-1 
Block Header Data Entry FORM 1332 AND FORM 3893

3.24.28 - 1 Block Header Data Entry
Source Document or Record: Form 1332 AND Form 3893
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Alpha Block Control ABC   The screen displays the ABC that was entered in the EOP Dialog box, as described in IRM 3.24.37.2.6. It cannot be changed.
(2) File Location Code FLC/DO <ENTER> File location code "00" will always be generated. No entry is required.
(3) Format Code FCODE <ENTER> Enter the three digit format from the document locator box on Form 1332 or Form 3893
(a) Form 3926 = 222
(b) Form 3926 B= 222
(c) Form 3926A = 222
(d) Form 3927 = 223
(e) Form 3926ADJ = 222

Exhibit 3.24.28-2 
Section 01 Form 3926 (Program 59702)

3.24.28 - 2 SECTION 01
Source Document or Record: Form 3926
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if the correct number appears automatically; otherwise enter the two digit number from the upper right hand corner of the Form 3926. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Campus Code SC <ENTER> ★★★★★★ Enter the edited code from the top margin of the Form 3926 or Form 1332.

Note:

This field is very important for Cincinnati when entering Brookhaven Code "19" it is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.

(4) Defect List Number ITEM5 <ENTER> Enter the number from Item 5.
(a) If only zeros (0) are present, press <ENTER>.
(5) Organization Code ITEM6 <ENTER> Enter the number from Item 6.

Note:

This element should never be blank.
(6) Function Code ITEM7 <ENTER> Enter the number from Item 7.

Note:

This element should never be blank.
(7) Program Code ITEM8 <ENTER> Enter the number from Item 8.

Note:

This element should never be blank.
(8) Control Number CTL# <ENTER> ★★★★★★ Enter the third position of the alpha control number from Form 1332, followed by the Serial Number used in Elem. No. (2).

Exhibit 3.24.28-3 
Sections 02–12 FORM 3926 (Program 59706)

3.24.28 - 3 SECTION 02-12
Source Document or Record: FORM 3926

Note:

On Form 3926 Elements 4, 5, and 6 are numeric only.
A maximum of 10 combinations of Items 12 and 14 may be entered in a section.

Elem. No. Data Element Name Prompt Fld. Term. Instructions
       

Note:

Begin a new section after a blank line, or whenever there are non-blank data in Item 11 or Item 16.
(1) Section Number SECT: <ENTER> Press <ENTER> if already present on the screen; otherwise, enter the appropriate section number (must be between 02 and 12, inclusive). Note: On-line help is only available on the Section 02 input screen. If you are in a subsequent section and require on-line help, go back to Section 02, position your cursor in the appropriate input field, and press <Shift-H>.
(2) Social Security Number SSN <ENTER> Enter the number from Item 10, if present.
(3) Number of Records (or Documents, Cases Sampled) ITEM11 <ENTER> Enter the alpha/numeric information from Item 11, if present.
(4) Defect Code 1 ITEM12 <ENTER> Enter the number from Item 12, if present.
(5) Number of Defects ITEM14 <ENTER> Enter the number from Item 14, if present.
(6) Number of Defective Records (Documents) ITEM16 <ENTER> Enter the number from Item 16, if present.
(7) Defect Code 2 2ND I12 <ENTER> Enter the number from the 2nd row of Item 12, if present.
(8) Number of Defects 2ND I14 <ENTER> Enter the number from the 2nd row of Item 14, if present.
(9) Defect Code 3 3RD I12 <ENTER> Enter the number from the 3rd row of Item 12, if present.
(10) Number of Defects 3RD I14 <ENTER> Enter the number from the 3rd row of Item 14, if present.
(11) Defect Code 4 4TH I12 <ENTER> Enter the number from the 4th row of Item 12, if present.
(12) Number of Defects 4TH I14 <ENTER> Enter the number from the 4th row of Item 14, if present.
(13) Defect Code 5 5TH I12 <ENTER> Enter the number from the 5th row of Item 12, if present.
(14) Number of Defects 5TH I14 <ENTER> Enter the number from the 5th row of Item 14, if present.
(15) Defect Code 6 6TH I12 <ENTER> Enter the number from the 6th row of Item 12, if present.
(16) Number of Defects 6TH I14 <ENTER> Enter the number from the 6th row of Item 14, if present.
(17) Defect Code 7 7TH I12 <ENTER> Enter the number from the 7th row of Item 12, if present.
(18) Number of Defects 7TH I14 <ENTER> Enter the number from the 7th row of Item 14, if present.
(19) Defect Code 8 8TH I12 <ENTER> Enter the number from the 8th row of Item 12, if present.
(20) Number of Defects 8TH I14 <ENTER> Enter the number from the 8th row of Item 14, if present.
(21) Defect Code 9 9TH I12 <ENTER> Enter the number from the 9th row of Item 12, if present.
(22) Number of Defects 9TH I14 <ENTER> Enter the number from the 9th row of Item 14, if present.
(23) Defect Code 10 10TH I12 <ENTER> Enter the number from the 10th row of Item 12, if present.
(24) Number of Defects 10TH I14 <ENTER> Enter the number from the 10th row of Item 14, if present.

Exhibit 3.24.28-4 
Section 01 FORMS 3926A (Program 59707)

3.24.28 - 4 SECTION 01
Source Document or Record: FORM 3926A
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if the correct number appears automatically; otherwise enter the two digit number from Item 10.
(3) Campus Code SC <ENTER> ★★★★★★ Enter the edited code from the top margin of the Form 3926A or Form 1332.

Note:

This field is very important for Cincinnati when entering Brookhaven Code "19" it is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.

(4) Defect List Number ITEM5 <ENTER> Enter the number from Item 5.
(5) Organization Code ITEM6 <ENTER> Enter the number from Item 6.
(6) Function Code ITEM7 <ENTER> Enter the number from Item 7.
(7) Program Code ITEM8 <ENTER> Enter the number from Item 8.
(8) Quality Standard ITEM9 <ENTER> Enter the number from Item 9. If blank, press <ENTER> only.
(9) Control Number CTL# <ENTER> ★★★★★★ Enter the third position of the alpha control number from Form 1332, followed by the Serial Number used in Elem. No. (2).

Exhibit 3.24.28-5 
Section 01 Form 3926B (Program 59708)

3.24.28 - 5 SECTION 01
Source Document or Record: Form 3926B
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if the correct number appears automatically; otherwise enter the two digit number from the upper right hand corner of the Form 3926 or Form 3926 B. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Campus Code SC <ENTER> ★★★★★★ Enter the edited code from the top margin of the Form 3926 B or Form Form 1332.

Note:

This field is very important for Cincinnati when entering Brookhaven Code "19" it is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.

(4) Defect List Number ITEM5 <ENTER> Enter the number from Item 5.
(a) If only zeros (0) are present, press <ENTER>.
(5) Organization Code ITEM6 <ENTER> Enter the number from Item 6.

Note:

This element should never be blank.
(6) Function Code ITEM7 <ENTER> Enter the number from Item 7.

Note:

This element should never be blank.
(7) Program Code ITEM8 <ENTER> Enter the number from Item 8.

Note:

This element should never be blank.
(8) Control Number CTL# <ENTER> ★★★★★★ Enter the third position of the Alpha Control Number from Form 1332, followed by the Serial Number used in Elem. No. (2).

Exhibit 3.24.28-6 
Sections 02–12 FORM 3926B (Program 59708)

3.24.28 - 6 SECTION 02-12
Source Document or Record: Form 3926B
Elem. No. Data Element Name Prompt Fld. Term. Instructions
       

Note:

Begin a new section after a blank line, or whenever there are non-blank data in Item 11 or Item 16.
(1) Section Number SECT: <ENTER> Press <ENTER> if already present on the screen; otherwise, enter the appropriate section number (must be between 02 and 12, inclusive). Note: On-line help is only available on the Section 02 input screen. If you are in a subsequent section and require on-line help, go back to Section 02, position your cursor in the appropriate input field, and press <Shift-H>.
(2) Number of Records (or Documents, Cases Sampled) ITEM10 <ENTER> Enter the alpha/numeric information from Item 10, if present.
(3) Defect Code 1 ITEM11 <ENTER> Enter the number from Item 11, if present.
(4) Number of Defects ITEM12 <ENTER> Enter the number from Item 12, if present.
(5) Number of Defects Rec. ITEM13 <ENTER> Enter the number from Item 13, if present.
(6) Defect Code 2 2ND I11 <ENTER> Enter the number from the 2nd row of Item 11, if present.
(7) Number of Defects 2ND I12 <ENTER> Enter the number from the 2nd row of Item 12, if present.
(8) Defect Code 3 3RD I11 <ENTER> Enter the number from the 3rd row of Item 11, if present.
(9) Number of Defects 3RD I12 <ENTER> Enter the number from the 3rd row of Item 12, if present.
(10) Defect Code 4 4TH I11 <ENTER> Enter the number from the 4th row of Item 11, if present.
(11) Number of Defects 4TH I12 <ENTER> Enter the number from the 4th row of Item 12, if present.
(12) Defect Code 5 5TH I11 <ENTER> Enter the number from the 5th row of Item 11, if present.
(13) Number of Defects 5TH I12 <ENTER> Enter the number from the 5th row of Item 12, if present.
(14) Defect Code 6 6TH I11 <ENTER> Enter the number from the 6th row of Item 11, if present.
(15) Number of Defects 6TH I12 <ENTER> Enter the number from the 6th row of Item 12, if present.
(16) Defect Code 7 7TH I11 <ENTER> Enter the number from the 7th row of Item 11, if present.
(17) Number of Defects 7TH I12 <ENTER> Enter the number from the 7th row of Item 12, if present.
(18) Defect Code 8 8TH I11 <ENTER> Enter the number from the 8th row of Item 11, if present.
(19) Number of Defects 8TH I12 <ENTER> Enter the number from the 8th row of Item 12, if present.
(20) Defect Code 9 9TH I11 <ENTER> Enter the number from the 9th row of Item 11, if present.
(21) Number of Defects 9TH I12 <ENTER> Enter the number from the 9th row of Item 12, if present.
(22) Defect Code 10 10TH I11 <ENTER> Enter the number from the 10th row of Item 11, if present.
(23) Number of Defects 10TH I12 <ENTER> Enter the number from the 10th row of Item 12, if present.

Exhibit 3.24.28-7 
Section 01 FORM 3927 (Program 59703)

3.24.28 - 7 SECTION 01
Source Document or Record: FORM 3927
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if the correct number appears automatically; otherwise enter the two digit number from the upper right hand corner of the Form 3927.
(3) Campus Code SC <ENTER> ★★★★★★ Enter the edited code from the top margin of the Form 3927 or Form 1332.

Note:

This field is very important for Cincinnati when entering Brookhaven Code "19" it is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.

(4) List Number ITEM1 <ENTER> Enter the number from Item 1.
(5) Action Code ITEM5 <ENTER> Enter the alpha character from Item 5.

Exhibit 3.24.28-8 
Sections 02–31 FORM 3927 (Program 59703)

3.24.28 - 8 SECTION 02-31
Source Document or Record: Form 3927
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT: <ENTER> Press <ENTER> if already present on the screen; otherwise, enter the appropriate section number (must be between 02 and 31, inclusive). Note: On-line help is only available on the Section 02 input screen. If you are in a subsequent section and require on-line help, go back to Section 02, position your cursor in the appropriate input field, and press <Shift-H>.
(2) Defect Code ITEM8 <ENTER> Enter the number from Item 8, if present.
(3) Defect Description ITEM9 <ENTER> Enter the narrative from Item 9, if present.

Note:

Repeat Elements 1 thru 3 for each additional entry in Items 8 and 9, and increase the section number by one with each repetition.

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