3.24.40  Application for Taxpayer Identification Number for Pending U.S. Adoptions

Manual Transmittal

November 05, 2013

Purpose

(1) This transmits revised IRM 3.24.40, ISRP System, Application for Taxpayer Identification Number for Pending U.S. Adoptions.

Material Changes

(1) Editorial and date changes made throughout this IRM.

Effect on Other Documents

IRM 3.24.40 dated December 4, 2012 (effective 01-01-2013) is superseded.

Audience

ISRP Data Transcribers

Effective Date

(01-01-2014)

Paul J. Mamo
Director, Submission Processing
Wage and Investment

3.24.40.1  (01-01-2014)
Introduction

  1. This section provides instructions for entering and verifying data from control document and Form W-7A, Application for Taxpayer Identification Number for Pending U.S. Adoptions, using the Integrated Submission and Remittance Processing (ISRP) system.

3.24.40.1.1  (01-01-2014)
Control Documents

  1. Following are the control documents from which data may be transcribed:

    • Form 1332, Block and Selection Record

    • Form 3893, Re-Entry Document Control

3.24.40.1.2  (01-01-2014)
Source Documents

  1. Form W-7A, Application for Taxpayer Identification Number for Pending U.S. Adoptions is the only source document from which data may be transcribed.

3.24.40.1.3  (01-01-2014)
Form/Program Number/Format Code

  1. The table below contains the program number and format code for Form W-7A:

    FORM PROGRAM NUMBER FORMAT CODE
    W-7A 33060 008

3.24.40.1.4  (01-01-2014)
Required Sections

  1. Form W-7A — Section 01 is required for Original Entry (OE) and Key Verification (KV).

3.24.40.2  (01-01-2014)
Excess Data for Name/Address

  1. Name and address information that exceeds the maximum size of a field should be ignored. When the "FIELD OVERFLOW" message occurs, press <F9> and go on to the next field.

3.24.40.3  (01-01-2014)
ISRP Transcription Operation Sheets

  1. The following exhibits represent specific data entry procedures.

Exhibit 3.24.40-1 
Block Header Data Entry

Block Header Data Entry
Source Document or Record:
FORM 1332 FOR ORIGINAL INPUT DOCUMENTS
FORM 3893 FOR RE-INPUT DOCUMENTS
Elem. No. Data Element Name Prompt Fld. Term. Instructions

Note:


Care should be taken when entering ALL Block Header fields.

(1) SC Block Control ABC   The screen displays the ABC that was entered in the Entry Operator (EOP) Dialog Window. It cannot be changed.
(2) Service Center Code FLC/DO   Service Center Code "00" will always be generated. No entry is required.
(3) Format Code FCODE <Enter> For:
Form W-7A, enter "008" .
(4) Unused Field DATA <Enter> No entry required.
Press <Enter>.
(5) Header ID DATA <Enter> Enter "BH" .
(6) Alpha Block Control DATA <Enter> Enter the 3 characters from the upper left corner of the form.
(7) Batch Number DATA <Enter> Enter the 4-digit batch number from:
(a) Form 1332 — the "Batch Control Number" box.
(b) Form 3893 — box 3.
If not present, enter the number from the batch transmittal sheet.
(8) Document Count DATA <Enter> Enter the document count from:
(a) Form 1332 — the circled serial number. If a full block (100 documents) or if a number is not circled, enter 100.
(b) Form 3893 — box 4.
(9) Block DLN DATA <Enter> Enter the first 11 digits from:
(a) Form 1332 — the "Document Locator Number" box.
(b) Form 3893 — box 2.

(c) NN696NNNNNN for Form W–7 A.
(N = any number)

Exhibit 3.24.40-2 
Section 01 FORM W–7A (Program 33060/Format Code 008)

SECTION 01
Source Document or Record:
FORM W-7A
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <Enter> Enter the last two digits of the 13-digit DLN from the upper portion of the form.
If the serial number has been generated by the system, verify that it matches the document being entered.
(3) Received Date RDATE <Enter> Enter the date as stamped or edited on the face of the return. If multiple dates are present, enter the earliest date. If no date is present, enter the date from the signature line. Refer to IRM 3.24.37.6.7, Dates, for additional information.
(4) Primary Taxpayer 1ALAST <Enter> Enter the primary taxpayer's last name as shown in the "Parent's last name" area of line 1a.
(5) Primary Taxpayer 1A1ST <Enter> Enter the primary taxpayer's first name as shown in the "Parent's first name" area of line 1a.
(6) Primary SSN 1ASSN <Enter> Enter the primary taxpayer's social security number (SSN) from line 1a. Refer to 3.24.37.6.8, Taxpayer Identification Numbers (TINs), for additional information.
(7) Secondary Taxpayer 1BLAST <Enter> Enter the secondary taxpayer's last name as shown in the "Parent's last name" area of line 1b.
(8) Secondary Taxpayer 1B1ST <Enter> Enter the secondary taxpayer's first name as shown in the "Parent's first name" area of line 1b.
(9) Secondary SSN 1BSSN <Enter> Enter the secondary taxpayer's SSN from line 1b.
(10) Street Address L2ADD <Enter> Enter the street address information as shown or edited on line 2. Refer to IRM 3.24.37.6.16, Street Address Entries, for additional information.
(11) City L2CITY <Enter> Enter the city from line 2. Foreign Address: Enter city / (slash) and spell out the country. Refer to IRM 3.24.37.6.17.2, City/State Entry, for additional information.
(12) State L2ST <Enter> Enter the standard state abbreviation from line 2. Foreign Address: Enter a single period (.).
(13) ZIP L2ZIP <Enter> Enter the ZIP Code from line 2.
(14) Child's Last Name 3ALNA <Enter> Enter the child's last name from line 3a.
(15) Child's First Name 3A1ST <Enter> Enter the child's first name from line 3a.
(16) Child's Middle Name 3AMID <Enter> Enter the child's middle name from line 3a.
(17) Child's Last Name at Birth 3BLNA <Enter> Enter the child's last name at birth from line 3b.
(18) Child's First Name at Birth 3B1ST <Enter> Enter the child's first name at birth from line 3b.
(19) Child's Middle Name at Birth 3BMID <Enter> Enter the child's middle name at birth from line 3b.
(20) Date of Birth L4DOB <Enter> Enter the date of birth from line 4 in MMDDYYYY format.
(21) Sex Male/Female Checkbox L4CKBX <Enter> Enter from line 4 as follows:
(a) Enter "M" if the "Male" box is checked.
(b) Enter "F" if the "Female" box is checked.
(c) If both boxes are checked or left blank, press <Enter>.
(22) City of Birth L4CITY <Enter> Enter the city of birth from line 4. Foreign Address: Enter the city slash (/) and spell out the country.
(23) State of Birth L4ST <Enter> Enter the standard state abbreviation from line 4. Foreign Address: Enter edited country code.
(24) Placement Agency/Agent Name 5NAME <Enter> Enter the name from line 5.
(25) Agency Street 5ADDR <Enter> Enter the street address information as shown or edited on line 5. Foreign Address: If both address and P.O. Box are present, enter street address ONLY.
(26) Agency City 5CITY <Enter> Enter the city from line 5. Foreign Address: Enter city / (slash) and spell out the country.
(27) Agency ST 5ST <Enter> Enter the standard state abbreviation from line 5. Foreign Address: Enter a single period (.).
(28) Agency ZIP 5ZIP <Enter> Enter the ZIP Code from line 5.
(29) Date Child Placed with Adoption Par. 5DATE <Enter> Enter the date from line 5 in MMDDYYYY format.
(30) Signature Applicant/Delegate Ind. SIGN <Enter> Enter a "1" if the form is signed or if an "X" or thumb print is present.
(31) Signature Date DATE <Enter> Enter the date following the signature in MMDDYYYY format.
(32) Phone Number PHONE <Enter> Enter the complete numeric phone number following the signature and date from the "Phone Number" box. Refer to IRM 3.24.37.6.19, Transcribing Telephone Numbers, for additional information.
(33) Documentation Indicator BOTMAR <Enter> Enter the edited digit from the right margin. If no edit is present, enter "0" (zero).

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