Part 3. Submission Processing

Chapter 24. ISRP System

Section 50. Campus Performance Evaluation Reporting System

3.24.50  Campus Performance Evaluation Reporting System

Manual Transmittal

October 30, 2012

Purpose

(1) This transmits revised IRM 3.24.50, ISRP System, Campus Performance Evaluation Reporting System.

Material Changes

(1) Date changes made throughout this IRM.

(2) Editorial changes made throughout IRM.

(3) Exhibit 3.24.50–7, revised element (14) instructions.

(4) Exhibit 3.24.50–8, added a note to element (8).

(5) Exhibit 3.24.50–8, added a note to element (9).

(6) Exhibit 3.24.50–9, added a note to element (10).

(7) Exhibit 3.24.50–9, added a note to element (11).

Effect on Other Documents

IRM 3.24.50 dated October 28, 2011 (effective January 1, 2012) is superseded.

Audience

Wage and Investment Submission Processing ISRP operators.

Effective Date

(01-01-2013)


Paul J. Mamo
Director, Submission Processing
Wage and Investment Division

3.24.50.1  (01-01-2013)
Introduction

  1. This section includes transcription instructions for Project PCA (551), using the Integrated Submission and Remittance Processing (ISRP) system.

3.24.50.1.1  (01-01-2013)
Forms/Program Numbers/Format Codes

  1. The following chart contains the forms, program numbers and format codes input through this system.


    FORMS     		PROGRAM NUMBERS FORMAT CODES
    Form 3081, Employee Time Report 59600 073
    Salary Update Record, Reports Unit Listing 59602 055
    Form 4293, Employee Master Adjustments Record 59602 056
    Form 5948, OFP Update Record 59602 057
    Correction Employee Time Record Final Error Register Report 59602 058
    Correction QR Record Final Error Register Report 59602 059
    Cum, File Adjustment Record Final Error Register Report, Form 6489, IPR Adjustments 59602 060

3.24.50.1.2  (01-01-2013)
General Instructions

  1. Data will be transcribed in accordance with the enclosed instructions.

  2. All entered data is to be 100% verified.

  3. Source documents from which data is to be transcribed may be in the form of pre-printed (published) forms, or computer output reporting listings.

  4. Beginning July 2001, the first two digits of the organization code can be alpha/numeric. The embedded keypad will no longer be automatically activated in that field. To activate the embedded key pad the entry operators must hold down the <SHIFT> KEY.

3.24.50.1.3  (01-01-2013)
Specific Instructions

  1. Employee Time Reports

    1. Employee Time Reports, Forms 3081, will be blocked in groups of 100 documents. A block header entry must be input before starting each block.

    2. A Form 3081 may contain more than one line entry. Each line is considered one section, and there can be a maximum of 20 sections in a document.

  2. Salary Update Record—used to enter the 150 unique GS (General Schedule) Codes' new salary data, normally once annually for across-the-board pay changes.

  3. Employee Master Adjustments Record—used to effect a modification to the Employee Master File, in the form of an add, change, or delete action.

  4. OFP Update Record—used to effect a modification to the WPC OFP Consistency File, in the form of an add, change, or delete action.

  5. Correction Employee Time Record—used to enter correction data for previously incorrect Form 3081 (Employee Time Report) transcribed data.

  6. Correction QR Record—used to correct data previously entered from an incorrect Form 3926 (Quality assurance Review Record).

  7. Cum File Adjustment Record—used to enter adjustment data to historical files.

3.24.50.1.4  (01-01-2013)
MUST ENTER Fields

  1. Some fields require entry of data. These fields are referred to as MUST ENTER fields. They are indicated in the Transcription Operation Sheets by the presence of stars (★★★★★★). See IRM 3.24.37, General Instructions, for procedures related to MUST ENTER fields.

3.24.50.2  (01-01-2013)
ISRP Transcription Operation Sheets

  1. The following exhibits represent specific data entry procedures.

Exhibit 3.24.50-1 
Block Header Data Entry VARIOUS PCA FORMS/REGISTERS

3.24.50 - 1 Block Header Data Entry
Source Document or Record: VARIOUS PCA FORMS/REGISTERS
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Alpha Block Control ABC   The screen displays the ABC that was entered in the EOP dialog box, as described in IRM 3.24.37.2.6. It cannot be changed.
(2) File Location Code FLC <ENTER> File location code "00" will always be generated. No entry is required.
(3) Format Code FCODE <ENTER> Enter the format code as follows:
(a) "055" —Salary Update Record
(b) "056" —Employee Master Adjustment Record
(c) "057" —OFP Update Record
(d) "058" —Correction Employee Time Record
(e) "059" —Correction QR Record
(f) "060" —Cum File Adjustment Record
(g) "073" —Form 3081

Exhibit 3.24.50-2 
Section 01 — Form 3081 (Program 59600)

3.24.50 - 2 SECTION 01
Source Document or Record: Form 3081, EMPLOYEE TIME REPORT
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER#   Press <ENTER> if already present on the screen, otherwise enter two–digit number stamped in upper left-hand corner of form. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Service Center Code SC <ENTER>☆☆☆☆☆☆ Enter your local service center code or the edited code from the top margin of Form 3081 or Form 1332.
NOTE:Enter as follows for ramped down service centers: Brookhaven "19" , Memphis "49" Philadelphia "28" or Andover "08" . It is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.
(4) Assigned–Org ORG <ENTER>☆☆☆☆☆☆ Enter five digits from block (1), titled "Assigned Organization Code " .
(5) SSN SSN <ENTER>☆☆☆☆☆☆ Enter nine digits from block (2), titled "Social Security Number" . Do not enter hyphens.
(6) Detail–Org DETAIL <ENTER> Enter five digits from column (a), titled "Detailed Organization Code " .
(7) Function Code/
Program Code/
Time Code 		FPT CD <ENTER> Enter three fields as follows:
(a) three–digit function Code from column (b).
(b) five–digit program Code from column (c).
(c) one–digit time code from column (d).
(d) If any of the three fields are blank or less than called for, enter periods (.) to comprise the missing digits indicated for each field.
(e) If more digits are present than are required, enter a period in the last position.
(8) Hours HRS <ENTER> Enter (up to) three digits of data from column (f), titled "Total–Hrs./10th " . Do not enter leading zeroes.
(9) Volume VOL <ENTER> Enter (up to) five digits of data from column (g), titled "Total Volume " . Do not enter leading zeros.
(10) Period Code PER <ENTER> Enter one digit from column (h), titled "Period Code" . If blank, press <ENTER>.
(11) Local Data DATA <ENTER> Enter (up to) 12 positions of local data.

Exhibit 3.24.50-3 
Section 02–20 FORM 3081 Employee Time Report (Program 59600)

3.24.50 - 3 SECTION 02 Through 20
Source Document or Record: FORM 3081, EMPLOYEE TIME REPORT
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT: <ENTER> <ENTER> if already present on the screen; otherwise enter the appropriate section number (must be between 02 and 20, inclusive) from the top of the Transcription List Column. Note: On-line help is only available on the section 02 input screen. If you are in a subsequent section and require on-line help, go back to Section 02, position your cursor in the appropriate input field, and press <Shift-H>.
(2) Detail Org DETAIL <ENTER> Enter five digits from column (a), titled, "Detailed Organization Code " .
(3) Function Code/
Program Code/
Time Code 		FPT CD <ENTER> Enter three fields as follows:
(a) three–digit function code from column (b).
(b) five–digit program code from column (c).
(c) one–digit time code from column (d).
(d) If any of the three fields are blank or less than called for, enter periods (.) to comprise the missing digits indicated for each field.
(e) If more digits are present than are required, enter a period in the last position.
(4) Hours HRS <ENTER> Enter (up to) three digits of data from column (f), titled "Total–Hrs./10th " . Do not enter leading zeroes.
(5) Volume VOL <ENTER> Enter (up to) five digits of data from column (g), titled "Total Volume " . If blank, enter <ENTER>. Do not enter leading zeroes.

Exhibit 3.24.50-4 
Section 01 SALARY UPDATE RECORD, REPORTS UNIT LISTING (Program 59602)

3.24.50 - 4 SECTION 01
Source Document or Record: SALARY UPDATE RECORD, REPORTS UNIT LISTING
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER#   Press <ENTER> if already present on the screen, otherwise enter two–digit number representing this line of data. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Service Center Code SC <ENTER> ☆☆☆☆☆☆ Enter your local service center code or the edited code from the top margin of the input document or Form 1332.
NOTE: Enter as follows for ramped down service centers: Brookhaven "19" , Memphis "49" Philadelphia "28" or Andover "08" . It is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.
(4) Grade / Step GR/ST <ENTER> ☆☆☆☆☆☆ Enter the three digit GS (General Schedule) grade/step combination.
(5) Current Annual Salary C SAL <ENTER>☆☆☆☆☆☆ Enter the current annual salary.
(6) New Annual Salary N SAL <ENTER>☆☆☆☆☆☆ Enter the new annual salary.
(7) Regular Rate REG <ENTER>☆☆☆☆☆☆ Enter the regular rate.
(8) Overtime Rate OT <ENTER> ☆☆☆☆☆☆ Enter the overtime rate.
(9) Night Differential N/D <ENTER>☆☆☆☆☆☆ Enter the night differential.
(10) Sunday Differential S/D <ENTER> ☆☆☆☆☆☆ Enter the Sunday differential.

Exhibit 3.24.50-5 
Section 01 FORM 4293 EMPLOYEE MASTER ADJUSTMENTS RECORD (Program 59602)

3.24.50-5 SECTION 01
Source Document or Record: Form 4293, EMPLOYEE MASTER ADJUSTMENTS RECORD
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if already present on the screen, otherwise enter two–digit number representing the line used on the form. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Service Center Code SC <ENTER>☆☆☆☆☆☆ Enter your local service center code or the edited code from the top margin of Form 4293 or Form 1332.
NOTE: Enter as follows for ramped down service centers: Brookhaven "19" , Memphis "49" Philadelphia "28" or Andover "08" . It is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.
(4) Transaction Code TC <ENTER> Enter the A, C, or D from the "Trans. Code" column.
(5) Last Change DTLAST <ENTER>☆☆☆☆☆☆ Enter all eight digits of the date in MMDDYYYY format from the "Date of Last Change" column.
(6) Last Change TYPE <ENTER>☆☆☆☆☆☆ Enter the three character code from the "Type of Last Change" column.
(7) Social Security Number SSN <ENTER>☆☆☆☆☆☆ Enter the SSN.
(8) Work Status WKSTA <ENTER> Enter the digit from the "Work Sta" column.
(9) First Initial 1STINIT <ENTER> Enter the first initial of the employee.
(10 Employee Middle Initial MIDINIT <ENTER> Enter the middle initial of the employee.
(11) Employee Name NAME <ENTER> Enter the last name.
(12) Grade / Step GR/ST <ENTER> Enter the three characters from the "Grade and Step" column.
(13) Assigned Organization ORG <ENTER> Enter the five digits from the "Assigned Organization" column.
(14) Budget Activity Code BUDG <ENTER> Enter the two digits from the "Budget Acty" column.
(15) Funding Code FUND <ENTER> Enter the digit from the "Fund Cd" Column.
(16) Temporary Category Code TEMP <ENTER> Enter the digit from the "Temp Cat" column. Enter edited slash (/), if shown.
(17) Class Code CLAS <ENTER> Enter the digit from the "Class" column.
(18) Detail Status Code DET <ENTER> Enter the digit from the "Detail St" column.
(19) Special Employment Code SPEMP <ENTER> Enter the digit from the "Sp Emp" column. Enter edited slash (/) if shown.
(20) Annual Salary SAL <ENTER> Enter the amount from the "Annual Salary" column.
(21) Regular Rate REG <ENTER> Enter the digits from the "Hourly Rates–Regular" column.
(22) Overtime Rate OT <ENTER> Enter the digits from the "Hourly Rates–Overtime" column.
(23) Night Differential N/D <ENTER> Enter the digits from the "Hourly Rates–N/D" column.
(24) Sunday Differential S/D <ENTER> Enter the digits from the "Hourly Rates–S/D" column.
(25) Saved Rate Indicator SAV <ENTER> Enter the character from the "Saved Rt" column.
(26) Latest EOD EOD <ENTER> Enter all eight digits of the date in MMDDYYYY format from the "Latest EOD Date" column.

Exhibit 3.24.50-6 
Section 01, FORM 5948, OFP UPDATE RECORD (Program 59602)

3.24.50 - 6 SECTION 01
Source Document or Record: FORM 5948, OFP UPDATE RECORD
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER#   Press <ENTER> if already present on the screen, otherwise enter two–digit number representing the line used on the form. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Service Center Code SC <ENTER>☆☆☆☆☆☆ Enter your local service center code or the edited code from the top margin of Form 5948 or Form 1332.
NOTE: Enter as follows for ramped down service centers: Brookhaven "19" , Memphis "49" Philadelphia "28" or Andover "08" . It is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.
(4) Transaction Code TC <ENTER>☆☆☆☆☆☆ Enter the character from the "Transact'n" column.
(5) Branch Code ORGBR <ENTER> Enter the two digits from the "Organization" column.
(6) Function Code FUN <ENTER> Enter the three digits from the "Function" column.
(7) Program Code PROG <ENTER> Enter the five digits from the "Program" column.
(8) Organization Title TIORG <ENTER> Enter the eight characters from the "Title–Organization" column.
(9) Function Title TIFUN <ENTER> Enter the eight characters from the "Title–Function" column.
(10) Program Title TIPRO <ENTER> Enter the eight characters from the "Title–Program" column.
(11) Program Activity Code BUDG <ENTER> Enter the two digits from the "Prog Acty" column.
(12) New Branch Code NEWBR <ENTER> Enter the two digits from the "New Br Cd" column.

Exhibit 3.24.50-7 
Section 01 CORRECTION EMPLOYEE TIME RECORD, FINAL ERROR REGISTER REPORT (Program 59602)

3.24.50 - 7 SECTION 01
Source Document or Record: CORRECTION EMPLOYEE TIME RECORD
FINAL ERROR REGISTER REPORT
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER#   Press <ENTER> if already present on the screen, otherwise enter two–digit number representing the line of data. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Service Center Code SC <ENTER>☆☆☆☆☆☆ Enter your local service center code or the edited code from the top margin of the input document or Form 1332.
NOTE: Enter as follows for ramped down Service Centers: Brookhaven "19" , Memphis "49" Philadelphia "28" or Andover "08" . It is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.
(4) Organization ORG <ENTER> Enter the five digits from the "ORG" column.
(5) Function Code FUN <ENTER>☆☆☆☆☆☆ Enter the three digits from the "FUN" column.
(6) Program Code PROG <ENTER>☆☆☆☆☆☆ Enter the five digits from the "PROG" column.
(7) SSN SSN <ENTER>☆☆☆☆☆☆ Enter the SSN.
(8) Time Code TC <ENTER>☆☆☆☆☆☆ Enter the digit from the "TC" column.
(9) Hours HRS <ENTER> MINUS (−) Enter digits from the "HOURS" column.
(10) Volume VOL <ENTER> MINUS (−) Enter the digits from the "Volume" column.
(11) Period Code PC <ENTER> Enter the digits from the "Period Code" column.
(12) Local Use LOC <ENTER> Enter the characters from the "LOCAL DATA" column.
(13) Measured Code MEAS <ENTER> Enter the digit from the "MEAS CD" column. Enter "1" =Volume or a "2" = No Volume.
(14) A–B Error Indicator ERR <ENTER> Enter an asterisk (*) if present in the "Time Code Error" column.

Exhibit 3.24.50-8 
Section 01 CORRECTION QR RECORD, FINAL ERROR REGISTER REPORT (Program 59602)

3.24.50 - 8 SECTION 01
Source Document or Record: CORRECTION QR RECORD
FINAL ERROR REGISTER REPORT
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER#   Press <ENTER> if already present on the screen, otherwise enter two–digit number representing the line of data. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Service Center Code SC <ENTER>☆☆☆☆☆☆ Enter your local service center code or the edited code from the top margin of the input document or Form 1332.
NOTE: Enter as follows for ramped down service centers: Brookhaven "19" , Memphis "49" Philadelphia "28" or Andover "08" . It is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.
(4) Organization ORG <ENTER>☆☆☆☆☆☆ Enter the digits from the "ORG" column.
(5) Function Code FUN <ENTER>☆☆☆☆☆☆ Enter the digits from the "FUN" column.
(6) Program Code PROG <ENTER>☆☆☆☆☆☆ Enter the digits from the "PROG" column.
(7) SSN SSN <ENTER>☆☆☆☆☆☆ Enter the SSN.
(8) Documents in Error ERR <ENTER> Enter the digits from the "DOCS IN ERROR" column.

Note:

If "0" is present, press Enter.

(9) Documents Reviewed REVD <ENTER> Enter the digits from the "DOCS REV'D" column.

Note:

If "0" is present, press Enter.

(10) Control Number CTL# <ENTER> Enter the three characters from the "Control Number" column.

Exhibit 3.24.50-9 
Section 01 CUM FILE ADJUSTMENT RECORD, FORM 6489 IPR ADJUSTMENTS, FINAL ERROR REGISTER REPORT (Program 59602)

3.24.50 - 9 SECTION 01
Source Document or Record: CUM FILE ADJUSTMENT RECORD,
Form 6489 IPR ADJUSTMENTS,
FINAL ERROR REGISTER REPORT
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if already present on the screen, otherwise enter two–digit number representing the line of data. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Service Center Code SC <ENTER>☆☆☆☆☆☆ Enter your local service center code or the edited code from the top margin of the input document or Form 1332.
NOTE: Enter as follows for ramped down service centers: Brookhaven "19" , Memphis "49" Philadelphia "28" or Andover "08" . It is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.
(4) Organization ORG <ENTER>☆☆☆☆☆☆ Enter the five digits from the "Organization" or "ORG" column.
(5) Function Code FUN <ENTER>☆☆☆☆☆☆ Enter the three digits from the "Function" or "FUN" column.
(6) Program Code PROG <ENTER>☆☆☆☆☆☆ Enter the five digits from the "Program" or "PROG" column.
(7) SSN SSN <ENTER>☆☆☆☆☆☆ Enter the SSN.
(8) Hours HRS <ENTER> MINUS (−) Enter the digits from the "Staff Hours" or "HOURS" column.
(9) Volume VOL <ENTER> MINUS (−) Enter the digits from the "Volume" or "VOLUME" column.
(10) Documents Reviewed REVD <ENTER> MINUS (−) Enter the digits from the "Items Reviewed" or "DOCS REV'D" column.

Note:

If "0" is present, press Enter.

(11) Documents in Error ERR <ENTER> MINUS (−) Enter the digits from the "Errors" or "DOCS IN ERROR" column.

Note:

If "0" is present, press Enter.

(12) Adjustment Code A/C <ENTER> Enter the character from the "A/C" or "ADJ CODE" column.
(13) Measured Code M/C <ENTER> Enter the digit from the "M/C" or "MEAS CD" column. Do not pick up information from the shaded column.
(14) Grade GR <ENTER> Enter the two digits from the "Grade" or "GRADE" column.
(15) Record Code R/C <ENTER> Enter the digit from the "R/C" or "REC CD" column.

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