4.4.27  Reports (Cont. 1)

4.4.27.5 
AIMS Reports Generated at the Campuses

4.4.27.5.12 
Non-Assessed Closures Listing (NACL)

4.4.27.5.12.5  (12-22-2009)
Quick Assessment

  1. Initiate a quick assessment when necessary, but continue to follow-up to locate the Form 5344, TC 300 with 47 document code.

4.4.27.5.12.6  (12-22-2009)
Programming Problem

  1. If research of the NACL indicates a programming problem exists, contact the AIMS Help Line at 202-283-2256.

4.4.27.5.13  (02-08-1999)
Unverified Assessment Listing

  1. The Unverified Assessment Listing is generated monthly for closed cases with a significant money amount that had been successfully input through CC AMCLS but the TIF still contains a pending TC 300.

  2. The item will be generated on the report if the AIMS record is over one month old or the statute is within two months of expiring.

  3. The pending transactions to be included are AP, PN, RS, CU, and NU. Pending transaction for UN will appear on the report if the AIMS record is over two months old or the statute is within two months of expiring.

4.4.27.5.13.1  (02-08-1999)
Purpose

  1. The purpose of the listing is to ensure that appropriate action has been taken to process the Examination assessments, to protect the statutes, and to identify potential systemic problems.

4.4.27.5.13.2  (02-08-1999)
Responsibility

  1. Campus Examination will receive the monthly AIMS Unverified Assessment Listing to research cases closed by the campus or area offices. Coordination with the area office may be necessary in resolving employee group codes 1XXX and 2XXX cases.

4.4.27.5.13.3  (02-08-1999)
Format

  1. The following information will appear on the Unverified Assessment Listing:

    1. TIN

    2. MFT

    3. Tax Period

    4. Taxpayer Name

    5. Primary Business Code (PBC)

    6. TC 300 Amount (TIF amount)

    7. Total Assessment Amount (AIMS amount)

    8. Transaction Status

    9. Transaction Date

    10. Statute Date

    Note:

    If the statute date is within two months of expiring, seven dollar signs ($$$$$$$) will appear to the left of the record.

  2. If the item appeared on a previous Unverified Assessment Listing, an "R" will be printed to the right of the record.

4.4.27.5.13.4  (02-08-1999)
Research and Actions

  1. Take the following actions, upon receipt of the Unverified Assessment Listing.

    1. Check for imminent statutes, which must be worked on a priority basis. Initiate manual assessments when necessary to protect the statute date.

    2. Note any repeat items and compare to prior monthly listing to ensure that necessary follow-up is completed.

    3. For any pending transactions appearing on the TIF, transcript research will show if that particular transaction posted to master file without updating the TIF. If so, input CC MFREQ and monitor until the TIF is updated.

    4. If the transaction has not posted at master file, further research will be necessary. When reviewing items appearing on the list, consideration should be given to the type of pending condition.

4.4.27.5.13.4.1  (02-08-1999)
"AP"

  1. Use the chart below if the transaction is "AP" .

    IF the pending condition is "AP" THEN
    and appeared in the current cycle determine if the Examination assessment was recently re-entered. If so, monitor until posted.
    and was appended in a prior cycle check if the transaction was voided by the tax examiner or quality reviewer and determine the current status of the adjustment.

4.4.27.5.13.4.2  (02-08-1999)
"PN"

  1. Use the chart below if the transaction is "PN"

    IF the transaction is "PN" for a: THEN
    subsequent cycle monitor until posted.
    prior cycle check to see if the record posted or went unpostable and was not updated properly. Take corrective action as necessary.

    Note:

    If the list shows a large volume of " PN" transactions for a prior cycle, contact the IDRS Control unit to see if an update tape was not run.

    .

4.4.27.5.13.4.3  (02-08-1999)
"RS"

  1. Use the chart below if the transaction is "RS" .

    IF the pending transaction is "RS" THEN
    for a subsequent cycle monitor until transaction posts.
    for a prior cycle research to determine current status of transaction.

4.4.27.5.13.4.4  (02-08-1999)
"UN"

  1. If the TC 300 is reflected on TIF as a "UN" , check with the Examination unpostable function to ensure all necessary corrective action is current. Monitor until posted.

4.4.27.5.13.4.5  (02-08-1999)
"CU" or "NU"

  1. If the transaction contains a "CU" or " NU" condition, check to see what action the unpostable function used for resolution. Monitor to ensure master file posting and TIF update.

4.4.27.5.13.4.6  (02-08-1999)
"DU"

  1. If the TC 30X transaction is reflected on TIF as a "DU " , the transaction was deleted by the unpostable function. The unpostable may have been voided by Examination after research of it may have been rejected back to the area office for correction. Check with the Examination unpostable function for the current status. If the unpostable is still being worked, monitor until posted. If the unpostable was rejected back to the area office, determine if follow-up action is required and monitor until posted. If the unpostable was voided, re-entered, and posted to the same module under another DLN but the "DU" condition remains, no further action is required. The item will, however, continue to appear on future Unverified Assessment Listings as long as the module is retained on the TIF. If the Examination assessment has posted and there is no need for further monitoring, CC AMAXU may be entered with Item 90–1 to cause the item to bypass subsequent listings.

4.4.27.5.13.4.7  (02-08-1999)
"DQ"

  1. If the pending status of the 30X is "DQ" , research to determine why the initial transaction was deleted and if a related corrected transaction has been input. Monitor for posting. If the Examination assessment posted subsequent to the "DQ" condition and there is no further need to monitor, CC AMAXU, Item 90–1 may be entered to cause the item to bypass future listings.

4.4.27.5.13.4.8  (12-22-2009)
CC AMAXU, Item 90

  1. Extreme care must be used in the input of this AMAXU item because it will prevent the module from appearing on any subsequent listings and no further assessment verification will be performed. This action must not be taken if an Examination adjustment is to be remade by the campus or area office. Form 5349 is used for CC AMAXU input. Chief of Examination Operations designates personnel authorized to approve Form 5349 requests initiated at the campus.

4.4.27.5.13.4.9  (12-22-2009)
IDRS Support Unit

  1. In some circumstances, it may be necessary to coordinate with the IDRS Control Group to delete pending transactions (AP, PN, RS, CU, NU) from the TIF. Request for the input of CC DELETE should only be made if the Examination adjustment posted to another module or under another DLN and normal processing will not resolve the pending condition on the TIF.

  2. Ordinarily, the IDRS Control Group would be notified of these items by DIAG P transcripts.

  3. Once the status of the pending transaction is determined, it may be necessary to secure the input document and reenter the adjustment. All action should be taken to ensure that assessments are made timely and that AIMS and master file processing is successfully completed. If a programming problem is identified, notify the IDRS Control Group through your supervisor or AIMS Coordinator.

4.4.27.5.14  (12-22-2009)
Unallowable Items Frozen Refund Report

  1. The Unallowable Items Frozen Refund Report is generated from the Individual Master File each month from February through December and is distributed to the Chief, Exam Operations.

4.4.27.5.14.1  (12-22-2009)
Purpose

  1. This report is used to monitor frozen refund cases so that research and follow-up action can be taken to ensure that these cases are processed timely.

4.4.27.5.14.2  (12-22-2009)
Format

  1. The report will reflect the taxpayer’s name, TIN, DLN, the cycle in which the frozen refund posted, the amount of refund and the tax period.

4.4.27.5.14.3  (12-22-2009)
Procedures

  1. AIMS/IDRS research will be performed on the report to identify the current status and location of the frozen refund case. After performing this research, the Examination function that has possession of the frozen refund case(s) will be notified. The information pertaining to the frozen refund will be used by the function in possession of the case as a tool to ensure that prompt resolution action is taken and that delays receive management attention.

  2. The authority to release frozen refunds will be provided by appropriate management officials.

4.4.27.5.15  (02-08-1999)
Accounts Maintenance and Statute Transcripts

  1. Various freeze codes and unsettled account conditions at Master File generate transcripts to the Accounts Maintenance (AM) or Statute Units in the campuses. These transcripts identify taxpayer accounts that require analysis or action to release the freeze or settle the account.

  2. AM or statute transcripts generated for accounts under Examination control generally have no direct bearing on the examination (except those involving amended return freezes), and are usually resolved automatically when the examination closing posts to Master File. Some AM and statute transcripts require action by Taxpayer Service to avoid processing delays and repeated taxpayer contact. If Examination is controlling the case and the type of transcript generated requires sending a copy of the return to Taxpayer Service so they can continue processing or contacting the taxpayer for additional information, Taxpayer Service will take the following steps to coordinate with Examination:

4.4.27.5.15.1  (02-08-1999)
AM 18 Transcripts

  1. AM 18 transcripts are the majority of transcripts that are generated on IMF and BMF modules when there is a credit balance on the TXMOD and no return has posted, and an unsatisfied or unreversed TC 595 is present on the account.

    IF TC 595 is unsatisfied/unreversed and account is: THEN transcript will generate in:
    IMF 20 cycles
    BMF 40 cycles

4.4.27.5.15.1.1  (12-22-2009)
Procedures

  1. Research the account to verify if the case is still open.

    IF THEN
    open TC 420 associate transcript with the case
    TC 421 and the condition has been resolved after the issuance destroy the transcript and take no action

  2. If Examination has surveyed the case as below tolerance, per 410 of LEM V, input TC 590 CC 75 (BMF) or CC 76 (IMF).

  3. If the case has never been received/worked in Examination reverse the TC 595 (by inputting TC 592) to allow Collection to continue pursuit of the case.

4.4.27.5.15.2  (02-08-1999)
Statute Transcripts

  1. Statute transcripts are generated monthly when the statute of limitations for assessment will expire within 180 days on cases that meet the AM criteria above. Verify the statute of limitation is correct.

4.4.27.5.15.2.1  (12-22-2009)
Statute Not Imminent

  1. In a case where the statute period is NOT considered imminent, update if needed and;

    1. Only a copy of the return is needed to continue processing:

      IF the AIMS status code AND THEN campus
      is < OR = 08 the return is not available will not send the request to Examination
      (Follow-up transcripts will be generated periodically until the condition is corrected so, at some point, the return should be accessible).
      > 08   will send the request to the status and employee group listed on AIMS and Exam will attempt to comply with the request. A contact name and number will be included with the request in case clarification is needed.

    2. An inquiry must be made involving contact with the taxpayer:

      IF the AIMS status code THEN the campus
      < or = 08 or is 51–57 will not send the request to Examination.
      any other will send the name of a contact person and their telephone number. The tax examiner, tax compliance officer, tax auditor or revenue agent will contact campus for specifics and will attempt to comply with the request.

4.4.27.5.15.2.2  (02-08-1999)
Statute is Imminent

  1. If the statute period is considered imminent (only if the ASED is within 180 days) refer the case to the Statute function.

  2. Campus will contact the employee group charged with the return (either by telephone or by mail) regardless of AIMS status and Examination will attempt to comply with the request. In all cases, a contact person and telephone number will be provided to help facilitate communications between Campus and Examination.

4.4.27.5.16  (02-08-1999)
Diagnostic Transcripts

  1. Diagnostic transcripts are produced weekly for those entity or tax modules containing predetermined criteria which might indicate incorrect processing.

4.4.27.5.16.1  (02-08-1999)
Purpose

  1. Their primary purpose is to identify systemic, programming or computer operations problems. Secondarily, they may disclose operational problems in other functional areas.

4.4.27.5.16.2  (02-08-1999)
Responsibility

  1. The IDRS User Support Staff must analyze these transcripts and sort them according to problem areas revealed and by functional areas responsible for resolving the problems identified. In most instances, the IDRS Support Staff will resolve these accounts.

  2. The following types of diagnostic transcripts are discussed:

    • DIAG-P Transcripts

    • DIAG-Q Transcripts

    Note:

    If a Diagnostic Transcript is forwarded to Examination, contact your IDRS Support Staff for assistance and/or refer to IRM 3.0.33.3 for disposition procedures.

4.4.27.5.16.3  (02-08-1999)
DIAG-P Transcripts

  1. These transcripts identify entity or tax modules with transactions that have been in a pending status for an abnormal length of time, indicating that these transactions were not processed as expected.

4.4.27.5.16.4  (02-08-1999)
DIAG-Q Transcripts

  1. These transcripts identify possible problem modules on the IDRS data base, provide a means to identify and remove unnecessary accounts from the IDRS files and offer a random review of the IDRS files contents.

  2. The three types of transcripts most likely to be referred to Examination are:

    • TYPE F

    • TYPE M

    • TYPE 1–9

4.4.27.5.16.4.1  (02-08-1999)
TYPE F

  1. Identifies modules with an open control base containing a TC 904. This indicates the module is not at master file. The module may have dropped to a lower level or to the retention register. Type F transcripts will be forwarded to the employee responsible for the open control base to be reviewed for possible closure of the control base. This type of transcript will generate every ten cycles until the control base is closed or the account is activated at master file with a transaction posting.

4.4.27.5.16.4.2  (02-08-1999)
TYPE M

  1. Identifies MEMO modules containing an open control base and will be forwarded to the employee responsible for the open control base. The open control bases should be closed and a new control base established, if needed. The new control base will automatically remove the MEMO record and replace it with a DUMMY record. Type M transcripts generate after ten cycles and will continue to generate every cycle until the control base is closed.

4.4.27.5.16.4.3  (02-08-1999)
TYPE 1–9

  1. Identifies modules with no activity on the module for one year and there is no open control base. These transcripts generate each year the module has been inactive. The number for the particular transcript identifies the number of years the account has been inactive. These modules should be reviewed for necessary action.

4.4.27.5.17  (02-08-1999)
CP 87 and CP 187

  1. A notice is generated at the campus when a return to be controlled (with push code 010) using the Partnership Control System (PCS) TSLOD has not posted at Master File the same cycle as the TC 424. A CP 87 is issued for an IMF return, a CP 187 for a BMF return. These notices are titled " No Return Posted, TC 424 Request Posted" .

4.4.27.5.17.1  (02-08-1999)
Distribution

  1. The campus will distribute CP 87 and CP 187 notices resulting from Push Code 010 in this manner:

    1. One copy is sent to the Planning and Special Programs Support Manager in the related return area (the TC 424 DLN area office appearing on the notice) . The campus will provide the related return area with the name of the principal entity and the employee group in the area that is charged with the principal entity. This information can be obtained from an AMDISA, using the PCS information that appears on the notice.

    2. If no record of the account is on the TIF, the CP notice may be assumed to have been generated as the result of PCS control established by a area serviced by a different campus. The campus with the CP notice must contact the campus of the principal entity for this data.

    3. One copy is sent to the employee group in the principal entity area that generated the PCS control. The identity of the principal entity area code is printed in the PCS information appearing on the face of the CP notices.

4.4.27.5.18  (02-08-1999)
Civil Penalty Credit Transcripts

  1. Civil Penalty Credit Transcripts generate every 12 cycles when a payment posts to a civil penalty account and no assessment is made to offset the credit on the account.

  2. A TC 290.00 input on civil penalty modules generates a TC 240 .00 which also posts on Master File.

  3. Blocking series 52 in used to post the first manual TC 24X in an account and 53 is used to post subsequent penalties. Use blocking series 15 to release a freeze.

    Note:

    A TC 240 in a 59 blocking series indicates a computer generated IRP civil penalty.

4.4.27.5.18.1  (02-08-1999)
Responsibility

  1. The transcript will be issued to the function responsible for asserting the particular penalty.

4.4.27.5.18.2  (02-08-1999)
Research Procedures

  1. If the identified account does not contain a TC 240:

    1. Research to locate a possible open case in IRP, Examination or Collection or an account where the penalty is posted.

    2. Review IDRS (valid and invalid accounts as well as a spouse’s SSN), NMF, MFT 30 audit assessments and any open balance accounts.

    3. If you find that a payment was intended for another account, input a credit transfer. If necessary, request the payment document or doc code 54 or 47 documents (look for an unassessed penalty listed on audit/work papers or the payment voucher) from files and/or correspond with the taxpayer and ask him why the payment was submitted.

    4. If research or the taxpayer's response indicates a penalty needs to be assessed, route to the responsible area per the Routing Chart in IRM 4.4.27–13.

    5. If you cannot determine correct application of the payment or you do not receive a response, apply the payment per the instructions in " Applying Unresolved Credits."

  2. If there is a TC 240 in the account and research does not result in resolution, contact the area responsible for assessing the penalty for assistance in resolving the condition. If there are multiple penalties in the account, contact the area responsible for the last assessed penalty.

  3. Refer to IRM 30(85)0, Penalty and Reasonable Cause, for a list of all civil penalties and an explanation of each. See IRM 3.15.80, Information Returns Processing, for additional information concerning penalty assessment processing.

4.4.27.5.18.3  (12-22-2009)
Applying Unresolved Credits

  1. If, after research, it is determined that credits cannot be applied to an account and the case is still not resolved:

    IF doc code of the credit is AND/IF credit is THEN transfer the credit to the
    NOT 48, 58, or 65 under a year old Unidentified Remittance File. Use Form 2424.
    (Doc code not applicable) over one year old Excess Coll. File
    Use Form 8758.
    48, 58, or 65 (age not applicable) Excess Coll. File. Use Form 8758.

    If it has been determined that the payment belongs to the taxpayer, research the taxpayer’s account for other tax periods or MFT’s with OBL’s. Research includes examination of the tax return and/or payment posting voucher, as well as written or telephonic contact with the taxpayer. Apply the credit as follows:

    IF debit balance is THEN
    < credit manually transfer credit to debit balance account/module and manually transfer remaining credit to the Excess Coll. File
    = or > credit release the freeze and let the computer offset.

4.4.27.5.19  (02-08-1999)
Examination Overage Report

  1. The Examination Overage Report is generated weekly at the campus. It is a listing by IDRS employee number of the open control bases on TXMOD or ENMOD.

4.4.27.5.19.1  (02-08-1999)
Purpose

  1. This listing should be researched to determine whether the appropriate action has been completed before the control base is closed.

4.4.27.5.20  (02-08-1999)
Multiple IDRS Case Control Report

  1. A multiple case control report is generated weekly if mere than one employee has controlled the same module.

4.4.27.5.20.1  (02-08-1999)
IDRS Control Bases

  1. IDRS Case Control and Action History data are reflected on Command Code TXMOD. The Case Control section identifies the area or campus employee assigned and working the case and control information relating to the case. The Action History section contains information regarding actions taken on the account and general data that is not subject to reports or analysis.

  2. Control base information can be used for the following:

    1. Identifying an employee working the case, who may have the document or return you are trying to locate.

    2. Examination cases with account problems (amended returns, tentative carryback, or money applied to the incorrect account) may also be resolved by contact with the area or campus employee assigned the case.

    3. An example of an IDRS control base is contained in Document 6209, Section 13.

4.4.27.5.20.2  (02-08-1999)
Purpose

  1. The purpose of this report is to inform the employees that there are multiple controls therefore coordination is necessary to eliminate duplicate action.

4.4.27.6  (12-22-2009)
Retention of Tables/Reports

  1. See IRM 1.15.23 for retention periods.

Exhibit 4.4.27-1  (12-22-2009)
Tables 10.1(B), 15 and 16 Explanation of Symbols

See IRM 4.4.27.4.1. See IRM 4.4.27.4.2.; See IRM 4.4.27.4.3.)

Left Side of Page (Current Month/Reporting Cycle)
++ Additions Accomplishments included in the cumulative accomplishment statistics for the Fiscal Year.
−− Deletions Accomplishments subtracted from the cumulative accomplishment statistics for the Fiscal Year and now reside in Examination’s inventory (Open Case Data Base).
>> Corrections Adjustments/modifications to accomplishments included in the cumulative accomplishment statistics for the Fiscal Year.
<< Prior Fiscal Year Accomplishments that were included in the cumulative accomplishment statistics in a Prior Fiscal Year and now reside in Examination’s current Fiscal Year inventory.
Right Side of Page The history or audit trail in the computer is reflected by a series of literals
  (ERROR)
Record was in error in the current action taken cycle and was not included in the statistics.
  ?? Absolute dollar value is equal in two or more of the following dollar fields: Revenue Base Protection, CUM ASSESSED, Unagreed, Manual Assessed, Adjustment Amount.
  PFY Prior fiscal year closing that is returned from Appeals or reopened in the current fiscal year.
  CFY Current fiscal year closing that matches a prior fiscal year closing.
  NET Net result of computer subtracting a current fiscal year record from a prior fiscal year record.
  CGD Computer generated delete to delete a computer generated net.
  ORG Current year original closing that does not match a current or prior fiscal year closing.
  DEL Deletes a current fiscal year closing.
  REP Replaces a deleted current fiscal year closing.
  COR Correction made in the current fiscal year.
  PYR Prior year closing.
  CPY Correction of prior year closing.

Exhibit 4.4.27-2  (12-22-2009)
Common Error Codes and Corrective Actions

See IRM 4.4.27.5.5.

Definitions:
AIMS-BD-CD = 1st digit of the PBC
AREA-CD = 2nd and 3rd digits of the PBC
DIRECTOR-CD (LMSB only) = 1st 3 digits of SBC
EMPLOYEE-TYPE-CD = 1st digit of the EGC
LM-TERRITORY-CD = last 2 digits of SBC
TERRITORY-CD (SB/SE only) = 1st 3 digits of SBC
Error Code Validity/Consistency Check Item(s)
Computer Check
Corrective Action
0000 Record was previously invalid but is now valid See Note 2
0105 MFT-CD is invalid See Note 1
2 numeric digits
0108 RPT-FILE-SOURCE-CD is invalid See Note 1
Value Meaning
0 IMF SSN (valid)
1 IMF SSN (invalid)
2 BMF EIN
4 BMF SSN (valid and invalid)
5 NMF EIN
6 NMF SSN
7 Temporary TIN
8 WPT
0111 AIMS-BOD-CD is invalid AMSOC
can only be input on open records.
Valid Codes are:
1 W&I
2 SB/SE
3 LMSB
0112 EMPLOYEE-TYPE-CD is invalid
F5348 (open)
F5349 (closed)
Valid Codes are:
1 Revenue Agent
2 Tax Auditor/Tax Compliance Officer
5 Campus Exam (Service Center)
0113
INDUSTRY-AREA-CD is invalid AMSOC
can only be input on open records.
If PBC = 2 valid INDUSTRY-AREA-Codes are:
01–07
12-14
0114 DIRECTOR-TERRITORY-CD is invalid (EGC 5XXX not included)
F5348 (open)
F5349 (closed)
Valid Codes are:
000–900
980
0115 LM-TERRITORY-CD is invalid (EGC 5XXX not included):
F5348 (open)
F5349 (closed)
If PBC = 3 valid codes are:
00-50
0116 CIC INDICATOR is invalid (EGC 5XXX not included)
F5348 (open)
F5349 (closed)
0401 AIMS-BOD-CD/INDUSTRY-AREA-CD is invalid. AMSOC
can only be input on open records.
If AIMS BOD=1, valid AREA-CD must be:
90-94
0404 AIMS-BOD-CD/EMPLOYEE-TYPE-CD is invalid
F5348 (open)
F5349 (closed)
If AIMS BOD code is 1, then employee type must be:
5
0406 AIMS-BOD-CD/SECONDARY-BUSINESS-CD/ EMPLOYEE-TYPE-CD is invalid
F5348 (open)
F5349 (closed)
If AIMS-BOD code = 1 and employee type code = 5, then secondary business code must be 00000.
0407 EMPLOYEE GROUP CD/PBC invalid
F5348 (open)
F5349 (closed)
If EGC = 5600-5699 then PBC must = 194.
0501 AIMS-BOD-CD/INDUSTRY-AREA-CD is invalid AMSOC
can only be input on open records.
IF AIMS-BOD Code = 2, then AREA-CD must be:
01-07,
12-14, or
95-99
0502 AIMS-BOD-CD/INDUSTRY-AREA-CD/DIRECTOR- TERRITORY-CD/AIMS-STATUS-CD is invalid
F5348 (open)
F5349 (closed)
  If AIMS BOD code = 2 and status code is greater than 07, and area code is 01-07 then, Territory Code must be a valid territory code:
0503 PRIMARY-BUSINESS-CD/LM-TERRITORY- OFFICE-CD is invalid
F5348 (open)
F5349 (closed)
If AIMS BOD code = 2, then LM Territory Code must be zeroes.
0504 AIMS-BOD-CD/EMPLOYEE-TYPE-CD is invalid
F5348 (open)
F5349 (closed)
IF AIMS-BOD-CD = 2, then EMPLOYEE-TYPE-CD must be 1, 2, or 5.
0505 AIMS-BOD-CD/EMPLOYEE-TYPE-CD/INDUSTRY-AREA-CD is invalid AMSOC
can only be input on open records.
If AIMS-BOD-CD = 2 and EMPLOYEE-TYPE-CODE = 5, then AREA-CD must be 95-99.
0506 AIMS-BOD-CD/SECONDARY-BUSINESS-CD/ EMPLOYEE-TYPE-CD
F5348 (open)
F5349 (closed)
If AIMS BOD code = 2 and employee type code is 5 then secondary business code must be 00000
0508 AIMS-BOD-CD/INDUSTRY-AREA-CD/EMPLOYEE-TYPE-CD
F5348 (open)
F5349 (closed)
If AIMS BOD code = 2 and AREA-CD 01-07 or 12-14 then EMPLOYEE-TYPE-CD must be 1 or 2; if AREA-CD is 95-99 then employee code must be 5.
0601 AIMS-BOD-CD/INDUSTRY-AREA-CD AMSOC
can only be input on open records.
IF AIMS BOD code is 3 and the status code is >08, then the INDUSTRY-CD must be 01-06 or 15..
0602 AIMS-BOD-CD/INDUSTRY-AREA-CD/DIRECTOR-TERRITORY-CD
F5348 (open)
F5349 (closed)
  If AIMS BOD CODE is 3 then the SBC must be valid.
0603 PRIMARY-BUSINESS-CD/DIRECTOR-TERRITORY-CD/LM-TERRITORY-OFFICE-CD
F5348 (open)
F5349 (closed)
  If AIMS BOD code is 3 then the SBC must be valid.
0604 AIMS-BOD-CD/EMPLOYEE-TYPE-CD F5349 AMAXU- Item 49
If AIMS-BOD-CD = 3, then EMPLOYEE-TYPE-CD must be 1 or 2
Note 1: If this field is identified as an error, contact the AIMS help line at 202-283-2256.
Note 2: Record previously did not pass the validity and consistency checks and was on an error register. Check has been changed and record is no longer in error. In order to have record revalidated and included in statistics a dummy correction of the technique code via command code AMAXUE, Item 30 must be made.

Exhibit 4.4.27-3  (02-08-1999)
Inventory Error Codes

See IRM 4.4.27.5.5.

Error Code Validity/Consistency Check Item(s)
Computer Check
Corrective Action
0000-0604 See Exhibit 4.4.27-2.
1100 AIMS-ACTIVITY-CD F5349
AMAXUE
Item 27
3 numeric digits
1101 AIMS-AGING-REASON-CD F5348
AMSTU
2 numeric digits
1103 AIMS-STATUS-CD F5348
AMSTU
2 numeric digits
1104 AIMS-SOURCE-CD F5349
AMAXUE
Item 26
2 numeric digits
1106 EMPLOYEE-GROUP-CD F5348
AMSTU
4 numeric digits
1107 PRIOR-AIMS-STATUS-CD See Note 1
2 numeric digits
1112 STATUTE-EXTRACTION-IND See Note 1
1 numeric digit
1113 CLAIM-AMT-DT See Note 1
8 numeric digits
1114 OPENING-CREATION-DT See Note 1
8 numeric digits
1115 AIMS-STATUS-CD-DT See Note 1
8 numeric digits
1117 RPT-EXTRACTION-CYC See Note 1
6 numeric digits
1120 CLAIM-AMT F5348
AMSTU
Up to 9 numeric digits
1121 RET-POSTING
-YR
See Note 1
4 numeric digits
1122 TIN See Note 1
9 numeric digits
1123 SPECIAL-PROJECT-CD F5348
AMSTU
4 numeric digits
1124 SECONDARY-BUSINESS-CD invalid F5348
AMSTU
5 numeric digits
1130 AIMS-SOURCE-CD/CLAIM-AMT F5348
AMSTU
If source code is 30 then claim amount must be greater than zero.
1131 MFT-CD/DATE-OF-DEATH/TAX-PRD See Note 1
If MFT is 52 or 53 then date of death must be all zeroes. If MFT is other than 52 or 53, then tax period must be numeric and a valid date
1132 CLAIM-AMT-DT/CLAIM-AMT See Note 1
If claim amount is present then claim amount date must be present.
1133 AUDIT-CYCLE-DT/MFT-CD See Note 1
If MFT code is other than 52 or 53 then audit cycle date must be a valid date.
1135 PRIOR-AIMS-STATUS-CD/PRIOR-AIMS-STATUS-DT See Note 1
If prior status code is present then prior status date must be present and valid else prior status code must be absent.
1140 AIMS-ACTIVITY-CD/ EMPLOYEE TYPE-CD F5348
AMSTU
If employee type code is 2, then activity code must be 001–199, 202,203,209,213,215,217,266, 270-281,287–289,462–469, 473, 480-483,495–498,991, or 992.
1141 EMPLOYEE GROUP-CD/AIMS-STATUS-CD F5348
AMSTU
If status code is 10 or greater (except 50-59) then the employee group code must be 1001–1997, 1999 or 2001–2997.
1142 CIC-IND/ EMPLOYEE-TYPE-CD F5348
AMSTU
If employee type code is 2 CIC-IND cannot be 1. If employee type code is 5 and PBC is not 298 or 398, then CIC-IND cannot be 1.
1143 EXAM-START-DT/AIMS-STATUS-CD See Note 1
If status code is 12 or greater then exam start date must be present and valid.
1144 AIMS-SOURCE-CD/CLAIM-AMT F5349
AMAXUE
Item 21
If source code is 31 then claim amount must be zero.
1145 AIMS-BOD-CD/INDUSTRY-AREA -CD/AIMS-STATUS-CD/
EMPLOYEE-TYPE-CD
F5348
AMSTU or AMSOC
If EMPLOYEE-TYPE-CD = 1, and STATUS-CD is less than 08, then if AIMS-BOD-CD = 3, the INDUSTRY-CD must be 01-06, 09 or 98..
1534 RETURN-RECVD-DT/AIMS-ACTIVITY-CD See Note 1
If activity code is 202-223,
226-290,490-493,495 or 496, then return received date must be valid.
1550 EXAM-START-DT/AIMS-STATUS-CD See Note 1
If the employee group code is 5XXX then if status code is 10 or greater then exam start date must be present and valid.
1561 PBC/AGING-REASON-CD F5348
AMSTU
If Aging Reason Code is 50 or 51, then the PBC must be 212..
1563 PBC/AGING REASON CODE F5348
AMSTU
If the Aging Reason code is 99, the PBC must not be 309.
1565 STATUTE-OF-LIMITATIONS-DT/STATUTE-EXTENSION-TYPE F5348
AMSTU
Only one must be present.
Note 1 — If this field is identified as an error, contact the AIMS Help Line at 202-283-2256.

Exhibit 4.4.27-4  (12-22-2009)
Accomplishment Error Codes and Corrective Actions

See IRM 4.4.27.5.5.

Definitions:
AIMS-BD-CD = 1st digit of the PBC
AREA-CD = 2nd and 3rd digits of the PBC
DIRECTOR-CD (LMSB only) = 1st 3 digits of SBC

EMPLOYEE-TYPE-CD = 1st digit of the EGC
LM-TERRITORY-CD = last 2 digits of SBC
TERRITORY-CD (SB/SE only) = 1st 3 digits of SBC
Error Code Validity/Consistency Check Item(s)
Computer Check
Corrective Action
0000 - 0604 See Exhibit 4.4.27-2.
2101 DISP-CD F5349–AMAXU
Item 13
2 numeric digits
2102 AIMS-SOURCE-CD F5349–AMAXU
Item 26
2 numeric digits
2103 AIMS-ACTIVITY-CD F5349–AMAXU
Item 27
3 numeric digits
2109 CORRECTION-CD See Note1
Value Meaning
0 report extraction (add)
1 Correction to an original report extraction (replace)
2 Deletion of a report extraction for the current fiscal year (subtract) 4 Re-establishment of a report extraction for a prior fiscal year (don’t add)
9 Purge at end of fiscal year.
2110 SPECIAL-PROJECT-CD F5349
AMAXUE
Item 40
4 numeric digits
2111 PRIOR-AIMS-STATUS-CD See Note1
2 numeric digits
2113 EMPLOYEE GROUP -CD F5349
AMAXUE
Item 50
4 numeric digits
2114 DELQ-RET-CD F5349
AMAXUE
Item 37
1 numeric digit
2115 EXAM-CLAIM-TYPE F5349
AMAXUE
Item 24
1 alpha character
2116 EXAM-TECHNIQUE-CD F5349
AMAXUE
Item 30
1 numeric digit
2117 EXAMINERS-GRADE F5349
AMAXUE
Item 31
2 numeric digits
2118 WHIPSAW-CD F5349
AMAXUE
Item 401
1 alpha character
2119 NOL-INDICATOR F5349
AMAXUE
Item 45
1 numeric digit
2120 RPT-EXTRACT-CYC See Note1
6 numeric digit
2121 EXAM-START-DT See Note1
6 numeric digits
2122 OPENING-CREATION-DT See Note1
8 numeric digits
2123 PRIOR-AIMS-STATUS-DT See Note1
8 numeric digits
2130 RET-POSTING-YR See Note1
Must be numeric
2131 TIN See Note1
Must be numeric
2132 CLAIMS-HOURS See Note1
Must be numeric
2133 MANUAL-ASSESS-AMT See Note1
Must be numeric
2134 EXAM-CLAIM-AMT-DISALLOWED See Note1
Must be numeric
2135 EXAM-ASSESS-CUM-AMT See Note1
Must be numeric
2136 AIMS-RESULTS-AMT See Note1
Must be numeric
2137 CLAIM-AMT See Note1
Must be numeric
2138 DELINQUENT-RETURN-AMT See Note1
Must be numeric
2139 AMENDED-RETURN-AMT See Note1
Must be numeric
2140 NOL-CF-DISALLOWED-AMT See Note1
Must be numeric
2141 CREDIT-CF-DISALLOWED-AMT See Note1
Must be numeric
2142 CF-CREDIT-TYPE See Note1
1 Alpha Character
2143 FAX-AGREEMENT-IND F5349
AMAXUE
Item 416
Must be 0 or 1
2150 DISP-CD/AIMS-RESULTS-AMT F5349
AMAXUE
Item 13
If disposal code is 03, 04, 07–13, the AIMS results must be other than zero.
2151 DISP-CD/APPL-CD/AIMS-ACTIVITY-CD/EXAM-
UNAGREED-AMT
F5349–AMAXU
Item 13
If disposal code is other than 07,11, or 12 with an Appeals Office code and activity code other than 001–199 the unagreed amount cannot be present.
2152 DISP-CD/AIMS-RESULTS-AMT F5349–AMAXU
Item 13
If disposal code is 02 then AIMS results must be zero.
2153 DISP-CD/AIMS RESULTS-AMT F5349–AMAXU
Item 13
If disposal code is 34 then AIMS results must be negative.
2154 DISP-CD/CLAIM-AMT F5349–AMAXU
Item 13
If disposal code is 34 then claim amount must be present.
2155 DISP-CD/DISP-DT F5349–AMAXU
Item 13
If disposal code is 05 or 06 then disposal date must be before 10/01/1979.
2156 APPL-CD/DISP-CD/AIMS-ACTIVITY CD/EXAM-UNAGREED-AMT F5349
AMAXUE
Item 18
If disposal code is 07, 11, or 12 with an Appeals Office code present and activity code is other than 001–199, 224,287–290,480–483, 489 or 992 then Exam unagreed amount must be present.
2157 DISP-CD/AIMS ACTIVITY-CD/EXAM-ADJUSTMENT-AMT F5349
AMAXUE
Item 13
If disposal code is 03–13 and activity code is non-taxable (224, 287–290, 480–483, 489, or 992) then Exam adjustment amount must be present.
2158 DISP-CD/APPL-CD/AIMS-ACTIVITY-CD/MANUAL-ASSESS-AMT/EXAM-ASSESS-CUM-AMT F5349
AMAXUE
Item 13
If disposal code is 03, 04, 08–10, 12 (without an Appeals Office code) or 13 and activity code is other than 001–199, 224, 287–290, 480–483, 489, or 992 then manual assessment amount or Exam assess cum amount must be present.
2159 DISP-CD/DELQ-RET-CD/AIMS-ACTIVITY-CD/AIMS-RESULTS-AMT/DISP-DT F5349
AMAXUE
Item 13
If disposal code is 01 and disposal date is earlier than 01/01/1999 and delinquent return code is 0 and activity code is other than 001–199 then results amount must be zero.
2160 DISP-CD/AIMS-ACTIVITY-CD/ MANUAL-ASSESS-AMT 001–199 F5349
AMAXUE
Item 13
If disposal code is 01 or 02 and activity codes other than 001-199, then manual assessment amount must be zero.
2161 DISP-CD/AIMS-ACTIVITY CD/RPT-FILE-SOURCE-CD/APPL-CD F5349
AMAXUE
Item 16
If disposal code is 07 or 11 and report file source is other than 8 and activity code is other than 050, 052, or 056 then Appeals Office code must be present.
2162 EXAM-CLAIM-AMT-DISALLOWED/CLAIM AMT/DISP-CD/AIMS-ACTIVITY-CD F5349
AMAXUE
Item 13
If disposal code is 02 and activity code not 001–199 then claim amount and Exam claim amount disallowed must both be zero.
2163 AIMS-SOURCE-CD/CLAIM-AMT F5349
AMAXUE
Item 21
If source code is 30 then claim amount must be present.
2164 RETURN-RECVD-DT/AIMS-ACTIVITY-CD See Note 1
If activity code is 202-223, 225–290, 495, 496, 530–539 then return received date must be valid.
2166 EXAMINERS-TIME/CLAIM-HOURS F5349–AMAXU
Item 28
Item 23
If claim hours are zero then examiners time must be present. If examiner’s time is zero then claim hours must be present.
2167 EXAM-CLAIM-AMT-DISALLOWED/CLAIM-HOURS/EXAM-CLAIM-TYPE/CLAIM-AMT F5349–AMAXU
Items 21, 22, 23, AND 24
If claim amount disallowed is greater than zero then claim hours, claim type and claim amount must be present.
2168 MANUAL-ASSESS-AMT/AIMS-ACTIVITY-CD F5349–AMAXU
Item 35
If activity code is 224, 287–290, 480–483, 489, or 992 manual assessment amount cannot be present.
2169 IE-DOLLAR-PERCENT/IE-TIME-PERCENT F5349–AMAXU
Items 402 and 403
If International Examiner dollar is present then International Examiner time must be present.
2170 EXAM-CLAIM-AMT-DISALLOWED/DISP-CD F5349–AMAXU
Item 22
If disposal code is 34 then claim amount disallowed cannot be present.
2171 DISP-CD/CLAIM-HOURS F5349–AMAXU
Item 23
If disposal code is 34 then claim hours cannot be present.
2172 DISP-CD/EXAMINERS-TIME F5349–AMAXU
Item 28
If disposal code is 34 then examiners time cannot be present.
2173 DISP-CD/NOL-CF-DISALLOWED-AMT F5349–AMAXU
Item 44
If disposal code is 02 then NOL CF Disallowed Amt must be zero.
2174 DISP-CD/CREDIT CF-DISALLOWED AMT F5349–AMAXU
Item 46
If disposal code is 02 then the Credit CF Disallowed Amt must be zero.
2175 NOL-CF-DISALLOWED-AMT/NOL INDICATOR F5349–AMAXU
Item 45
If NOL-CF-Disallowed-Amt is greater than zero, then NOL Indicator must be a 1 or 3.
2176 CREDIT-CF-DISALLOWED-AMT/ CF-CREDIT TYPE F5349–AMAXU
Item 47
If the credit CF disallowed amount 15 greater than zero, then the CF credit type must be A thru Z or if credit CF disallowed is zero then CF credit type must be blank.
2180 EXAM-TECHNIQUE-CD/EMPLOYEE-TYPE-CD F5349
AMAXUE
Item 30
If EMPLOYEE- TYPE-CD =
1
2
5
then, TECHNIQUE-CD must be:
3
1, 2, 4, 6 or 7
1, 2, 4, 6 or 7
2181 AIMS-ACTIVITY-CD/EMPLOYEE-TYPE-CD F5349
AMAXUE
Item 27
If EMPLOYEE-TYPE-CD = 2, then activity code must be: 000–199,202,203,209,213,215,217,266-281,287-289,463-469,471,472,473,480-483,495,496,991 or 992.
2182 RELATED-TIN/RELATED-FILE-SOURCE-CD/RELATED-MFT-CD/RELATED-NAME-CTRL/RELATED-TAX-PRD F5349
AMAXUE
Items 405, 406, 407, and 408
If RELATED-TIN is present, then if related MFT = 52 or 53, then RELATED-FILE-SOURCE and RELATED-RETURN-ALPHA-CD must be present else all five must be present.
2183 EMPLOYEE-GROUP-CD F5349
AMAXUE
Item 29
EMPLOYEE-GROUP-CD must be 1001–1997, 1999, or 2001–2997.
2184 EMPLOYEE-TYPE-CD/CASE-GRADE F5349
AMAXUE
Item 32
If EMPLOYEE-TYPE-CD = 1XXX then the second digit of grade of case must be 1, 2, or 3.
2186 CORRECTION-CD/RPT-EXTRACTION-CYC See Note1
If employee type correction code is 4 then reports extraction cycle must be a prior fiscal year.
2187 SOURCE-CD/CLAIM-AMT F5349
AMAXUE
Item 21
If source code is 31 then claim amount must be zero
2188 LARGE-CASE-CONDITION-CD/EMPLOYEE-TYPE-CD F5349
AMAXUE
Item 29
If LARGE-CASE-CONDITION-CODE is 1, then EMPLOYEE-TYPE-CD must be 1.
2190 DISP-CD/DISP-DT/AIMS-RESULTS-AMT F5349
AMAXUE
Item 13
If disposal code is 01 and disposal date is 01/01/199 or later, then results amount must be zero.
2191 EXAM-TECHNIQUE-CD/EMPLOYEE-TYPE-CD/
DISP-CD
F5349
AMAXUE
Item 13
If EXAM-TECHNIQUE-CD = 6 and EMPLOYEE-TYPE-CD is 5, then DISP-CD must be 10
2192 FAX-AGREEMENT-IND/DISP-CD F5349
AMAXUE
Item 13
If FAX-AGREEMENT-IND = 1, then DISP-CD must be 03, 04, 08, 09 or 12
2541 FRAUD-COND-CD F5349
AMAXUE
Item 38
2 numeric digits
2542 IE-DOLLAR-PERCENT F5349
AMAXUE
Item 403
2 numeric digit. If the employee group code is 1XXX then must be numeric.
2543 IE-TIME-PERCENT F5349
AMAXUE
Item 403
2 numeric digits. If the employee group code is 1XXX then must be numeric.
2562 DELQ-RET-CD/DELINQUENT RETURN-AMT/DISP-DT F5349
AMAXUE
Item 414
If DELINQUENT-RETURN-CD =1 or 2, and disposal date is 01/01/1999 or later and ACTIVITY-CD is other than 001-199, then the DELINQUENT-RETURN-AMT must be present.
2563 PBC/AGING-REASON-CD invalid F5349
AMAXUE
Item 403
Aging Reason Code 99 is not valid with PBC 309
4102 EXAMINERS-TIME-NET/DISP-CD F5349
AMAXUE
Item 28
See Note 2
If disposal code is 01–13 then examiners time net cannot be less than zero.
4103 CLAIMS-HOURS-NET/DISP-CD F5349
AMAXU
Item 23
See Note 2
If disposal code is 01–13 then claims hours net cannot be less than zero.
Note 1: If this field is identified as an error, contact the AIMS help line at 202-283-2256.
Note 2: Return previously closed in a prior fiscal year and has been reclosed in current fiscal year. See instructions for completing Form 5344, Item 24.

Exhibit 4.4.27-5  (02-08-1999)
Non-Examined Error Codes

(Reference: IRM 4.4.27.6.8.4)

Error Code Validity/Consistency Check Item(s) Corrective Action
Computer Check
0000-0604 See Exhibit 4.4.27-2.
3101 DISP-CD F5349
AMAXUE
Item 13
2 numeric digits
3102 AIMS-SOURCE-CD F5349
AMAXUE
Item 26
2 numeric digits
3103 AIMS-ACTIVITY-CD F5349
AMAXUE
Item 27
3 numeric digits
3104 CORRECTION-CD See Note 1.
1 numeric digit
Value/Meaning
0 Original report extraction (add)
1 Correction to an original report extraction (replace)
2 Deletion of a report extraction for the current fiscal year (subtract)
4 Re-establishment of a report extraction for a prior fiscal year (don’t add)
9 Purge at end of fiscal year.
3105 SPECIAL-PROJECT-CD F5349
AMAXUE
Item 40
4 numeric digits
3106 PRIOR-AIMS-STATUS-CD See Note 1
2 numeric digits
3112 RPT-EXTRACT-CYC See Note 1
6 numeric digits
3114 OPENING-CREATION-DT See Note 1
8 numeric digits
3115 PRIOR-AIMS-STATUS-DT See Note 1
8 numeric digits
3116 RET-POSTING-YR See Note 1
4 numeric digits
3117 TIN See Note 1
9 numeric digits
3120 SOURCE-CD/DISP-CD/CLAIM-AMT F5349
AMAXUE
Item 21
If source code is 30 and disposal code is other than 30 then claim amount must be present.
3121 CLAIM-AMT/MFT-CD DISPOSAL-CD F5349
AMAXUE
Item 21
  If MFT code is 01–07, 09–12, 30, 51, 52, 58, or 60–64 and disposal code other than 28, 29, 33 or 99, then claim amount must be zero.
3123 DISP-CD/EMPLOYEE-GROUP-CD F5349
AMAXUE
Item 13
If disposal code is 31–33 then the EMPLOYEE-GROUP-CODE must be 1000–1997, 1999, 2001–2997 or 5XXX
3124 SOURCE-CD/DISP-CD F5349
AMAXUE
Item 13
If source code is 45 then disposal code must be 45.
Note 1: If this field is identified as an error, contact the AIMS Help Line at 202-283-2256..

Exhibit 4.4.27-6  (12-22-2009)
AIMS Weekly Update Report Codes

(Reference: IRM 4.4.27.6.11.3)

Code Description Action Needed
01 TC 910 has posted at MF indicating account is assigned to CI function.* Contact CI function
02 TC 914 has posted at MF indicating this tax period has been placed under active investigation by CI function.* Contact CI function
03 TC 914 has posted at MF indicating a return for another tax period of the same taxpayer is under active investigation by CI function.* Contact CI function
04 TC 911/912 posted at MF reversing TC 910/914.* Contact CI function
05 TC 340/341 has posted at MF. Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
Attach Form 3198 indicating "Restricted Interest" on the case file jacket. Interest on tax adjustments for that specific year must be computed manually.
06 TC 340/341 has been reversed at MF. Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
Restricted interest may no longer be applicable. Secure transcript.
07 TC 640 has posted at MF indicating a payment has been made on the tax liability.* Examiner is notified of advance payment received. If Examiner is not aware of what advance payment was received, a transcript is needed to research account. Accounts with advance payments can not be surveyed.
08 TC 640 has been reversed at MF.* Information.
09 Taxpayer’s Name has changed at MF.* Update case file with new taxpayer name. Shown in the "New Entity" column.
10 Taxpayer’s Second Name Line has changed at MF.* Update case file with new taxpayer second name line. Shown in the "New Entity" column.
11 TC 670 has posted at MF indicating that a payment was received.* Payments credited to TC 670 will be refunded to the taxpayer if there is no outstanding liability posted to MF. If it is appropriate, contact the taxpayer to explain why the payment is being (or has been) refunded.
12 TC 670 has been reversed at MF.* Information
13 TC 976 or TC 977 has posted to the specific module at MF.* If you are holding the original, do not forward the return or update the data base because the amended or duplicate return is being forwarded to the employee group shown on the data base.
14 TC 976 or TC 977 has been reversed at MF.* If you are holding the original, do not forward the return or update the data base because the amended or duplicate return is being forwarded to the employee group shown on the data base.
15 TC 470 has been posted to the module at MF, indicating an adjustment is in process.* Before any report is prepared, the account must be reviewed to determine what Master File reflects as the taxpayer’s assessed liability.
16 TC 470 has been reversed at MF.* Before any report is prepared, the account must be reviewed to determine what MF reflects as the taxpayer’s assessed liability.
17 TC 971 with Action Code 72 has posted to the specific module at MF.* This indicates that the return was inspected during the examination of the corporate return and accepted as filed. Unless there are significant issues, the return should not be reexamined.
18 Taxpayer’s Street Address has changed at MF.* Update case file with change of information shown in the "New Entity" column. Destroy address labels and requisition new labels, if appropriate.
19 Taxpayer’s City, State, or ZIP code has changed at MF.* See Code 18.
20 TC 480 has posted to the module at MF.* Contact Collection to determine whether Examination should proceed with their case. Posting of the TC 480 suspends the ASED.
21 TC 480 has been reversed at MF.* The reversing of the TC 480 impacts the ASED. Check Master File for the new ASED.
23 The specified tax return has been transferred into the campus AIMS data base. Not generated if:
status code = 00
EGC = 1000 or 2000
Transfer To PBC = 3XX
Receiving area: If the return has not been received within 21 days of the report date, follow procedures in the Transfer Chapter.
24 The AIMS 424 Skeletal Record has dropped from the AIMS data base, indicating the TC 424 did not post at MF within 90 days. Not generated if:
Status Code = 00
EGC = 1000 or 2000
If the skeletal account should be reinstated, reinput Form 5345. If a large volume of these items appear on the report, the AIMS Coordinator will contact the IDRS Support Unit at the campus. Ensure the -L freeze at Master File was reversed. If not, input a REQ 77 with a TC 421.
26 The AIMS 424 Skeletal Record containing a Push Code 049 has dropped from the AIMS data base 60 months after input. Establish data base if necessary.
27 The AIMS 424 Skeletal Record, containing Source Code 60 or a Push Code (other than 010), has dropped from the AIMS data base 26 months after input. Occurs because a TC 150 has not posted in this time frame. Ensure the -L freeze at Master File was reversed. If not, input a REQ 77 with a TC 421. Reinput a new Form 5345 to reestablish AIMS controls if applicable.
28 TC 520 with Closing Code 6X, 81, 83, or 85–89 has posted to MF. Collectibility Indicator = 1.* Follow instructions in text 261.4 of LEM IV.
29 The Currently Not Collectible (CNC) indicator has been set. This occurs when any tax period is identified as CNC. Collectibility Indicator = 2.* Follow instructions in the Examination Collectibility IRM's , 4.20.1 through 4.20.4.
30 The Collection Status 26 indicator has been set. This occurs when any tax period is updated to Status 26. Collectibility Indicator = 3.* Contact the Revenue Officer and coordinate Examination closing of any deficiency with Collection.
31 OIC Collection Indicator = 4.*  
42 TC 917/919 has posted at MF, indicating CI has completed its investigation.* Contact CI function.
43 TC 918 has posted at MF, indicating an active investigation involving a refund scheme is being pursued by CID for all tax modules of the specified taxpayer. It can also indicate that an abusive tax shelter return, with a suspended refund, is under consideration.* Contact CI function.
44 TC 916 has posted at MF, indicating an active investigation involving a refund scheme is being pursued by CID for the year specified for the specified taxpayer.* Contact CI function.
45 TC 916 has posted at MF, indicating a return for another tax year (module) of the same taxpayer is under active investigation by CID for potential refund scheme.* Contact CI function.
52 TC 520 with Closing Code 83, 85, or 88 (Bankruptcy Indicator) has posted at MF.
Not generated if:
Status Code = 51 and EGC = 1XXX or 2XXX.
Follow local bankruptcy procedures.
53 Reversal of TC 520.
Not generated if:
Status Code = 51 and EGC = 1XXX or 2XXX.
If Statutory Notice of Deficiency was issued, determine the default date. Recompute Statute Date. See IRM 25.6.23.
55 The account has remained on AIMS as a TC424 record for over 30 days.
Not generated if:
Status Code = 00
EGC = 1000 or 2000
Contact your AIMS Coordinator who will contact IDRS Support Unit.
56 The account has remained on AIMS as a TC424 record for over 60 days.
Not generated if:
Status Code = 00
EGC = 1000 or 2000
Contact your AIMS Coordinator who will contact IDRS Support Unit.
57 A Potentially Dangerous Taxpayer (PDT) indicator (TC 148) has posted at MF.* Immediately notify your manager for current procedures.
58 A Tax Shelter indicator has posted at MF. Identifies the previous year as a Tax Shelter.* Identifies a potential burned-out shelter.
60 1099 Filer Activated.
Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
 
61 1099 Filer Deactivated.
Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
 
62 Estimated Tax Payment Reversed.
Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
No longer need to address estimated tax penalty.
63 Estimated Tax Payment Posted. Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
Must address estimated tax penalty.
64 TC 77X Reversed.
Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
No longer need to address special interest computations.
65 TC 77X Posted.
Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
Must address special interest computations.
66 Taxpayer’s SSN or EIN has been changed at MF.
Not generated if status code = 00.
Update case file with new TIN shown in "New Entity" column.
67 Statute Date Updated - Occurs when an ASED is established at Master File on an SFR record. Ensure correct statute on all systems.
69 Innocent Spouse Status Applied For.* Contact Innocent Spouse Coordinator.
70 PDT Indicator (TC 971 AC 271).* Caution when dealing with TP.
71 TC 34X=780-Cd Posted to MF.
Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
If TC 34X present, a TC 34X must be present on the Form 2859 or 5344. If TC 780 posted contact Collection as an OIC has been submitted.
72 TC 34X-780 Reversed.
Not generated if:
Status Code = 00-08
EGC = 1XXX or 2XXX
No longer need to address TC 34X or 780 issues.
86 Disaster Victim Ind. = 1
TC 971/AC 86 posted at MF.*
Contact your Disaster Coordinator.
87 Disaster Victim Ind. = 2
TC 971/AC 87 posted at MF.*
Contact your Disaster Coordinator.
88 Disaster Victim Ind. = 3
TC 971/AC 86/87 posted at MF.*
Contact your Disaster Coordinator.
89 Disaster Victim Ind. = 4
Disaster Ended - posted at MF.*
Contact your Disaster Coordinator.
90 IRC 7508 Activated. Indicates that the taxpayer is a Desert Storm participant.
Not generated if EGC = 1XXX or 2XXX.
Contact your Desert Storm Coordinator. See Combat Zone Chapter.
91 IRC 7508 Suspense Lifted. Indicates that the taxpayer has returned from Desert Storm.
Not generated if EGC = 1XXX or 2XXX.
If the examination is being resumed, update AIMS with the recomputed ASED and ensure that the case file is clearly identified as a "Desert Storm Case" so that interest and any applicable penalties are correctly assessed.
92 IRC 7508 Reversed. Indicates that the account was marked "Desert Storm" in error.
Not generated if EGC = 1XXX or 2XXX.
Ensure that statute date is correct.
* Not generated if:
status code = 00-08
status code = 5X and EGC = 1XXX or 2XXX
Note: 22, 25 – 26, 32 – 41, 46 – 51, 54, 59, 67 – 68, and 73-85 are reserved or not in use at this time.

Exhibit 4.4.27-7  (02-08-1999)
Format of the Reject Register

(Reference: IRM 4.4.27.6.15.2)

1. The TC 424 Reject Register is designed to notify four user employee groups about requests for returns/data base that could not be honored by MCC. The user employee groups and register heading information identifying each employee group are:

  1. Appeals

  2. Employee Plans

  3. Exempt Organizations

  4. Examination:
    Exam Operations at the Campus
    Campus Classification
    PBC Group Requests
    PBC Other Requests

2. Each rejected item contains three lines of information:

  • The first line (identified with the literal "MF" ) contains information from Master File highlighting the error condition encountered and as much other information as is available.

  • The second line (identified with the literal "AIMS" ) contains information from the AIMS Data Base at the time the rejected item was received on magnetic tape.

  • The third line repeats the 4-digit reject code and its literal translation.

3. This exhibit will address only the procedures for handling Examination rejects.

4. Within each of the Examination reject groupings there are several sub groupings that are identified by a specific title but that are sorted separately by computer. Analysis of the register pages is necessary to determine the origin and disposition of the rejects. The four categories and necessary actions are covered in Section A.

SECTION A

1. SERVICE CENTER EXAMINATION rejects involve 2 subgroups.

  1. Campus requisitions of returns/data base for Service Center Compliance purposes. These returns can be identified by Employee Group Code 5XXX in Item 16 of the Master File or Item 26 of the AIMS line of the reject register. The AIMS record will usually be a skeletal account (Item 25 = F1).

  2. Tax Shelter or other computer generated requests where the return is already in Service Center Compliance inventory. The returns can be identified by Employee Group Code other than 5XXX in Item 16 of the Master File line but with 5XXX in Item 26 of the AIMS line.

2. SERVICE CENTER CLASSIFICATION rejects involve 3 subgroups.

  1. Campus requisitions of returns/data base for the Centralized Classification area for association with other documents prior to delivery to the areas. These returns can be identified by the AIMS PBC in Item 24 of the AIMS line, and Item 25 is F1 but the Employee Group Code (Item 16) is not 5XXX.

  2. Campus computer identified projects where the return/data base is in area inventory. Source Codes 04 (Multiple Filers), 11 (Studies, Tests and Research Programs), 13 (Married Filing Separately), 85 (IRP—Wages) or 86 (IRP—All Other) appear in the Master File Line (Item 17) . Computer generated documents and case files within the Service Center Compliance must be located and forwarded to the area employee group charged with the AIMS inventory (Item 26 of the AIMS line)

  3. Modules removed to the retention register. Modules that have been inactive for a specified period of time are periodically moved to the retention register. These rejects can be identified by the appearance of "Service Center Examination" in Item 4 of the Header and Reject Code 1970 or 3471 in Item 15 of the Master File line.

3. PBC/SBC GROUP REQUEST rejects involve no additional subgroups. SBC group requisitions of returns/data base can be identified by the Employee Group Code in Item 2 of the Header page. Only group inventory in Status 10, 12, 13, 17 or 18 is included in this portion of the reject register.

4. PBC/SBC OTHER REQUEST rejects involve 3 subgroups. All three subgroups can be identified by the fact that the Status Code is other than 10, 12, 13, 17 or 18.

  1. PBC/SBC requests that are computer generated (tax shelter, DATC, etc.) can be identified by the absence of any AIMS File line information.

  2. PBC/SBC requests that are computer generated (tax shelter, DATC, etc.) can be identified by either a skeletal (F1 in Item 25 of the AIMS File line) or a full data base account (FO in Item 25 of the AIMS File line).

  3. PBC/SBC requests that originate from Partnership Control System can be identified by status 99 in Item 3 of the report Header line.

SECTION B

This section provides a line by line description of the TC 424 Reject Register (Non status 99 and status 99).

TC424 Reject Register (Non status 99)

1. PBC/SC/AP-PBC/Service Center/Appeals Code

  1. For all PBC requests this is always the TC 424 PBC code.

  2. If campus request (employee group code 5XXX in Item 2) and Item 16 is blank, this will be the PBC "of record" . Campus has requested a return for campus.

  3. If campus request (employee group code 5XXX in Item 2) and Item 16 has an entry, this will be the TC424 PBC code. Campus has requested a return for an PBC.

GRP-CD—Employee group code of the requester.

3. STATUS—Status code of the requester. For all PCS command code TSLOD rejects the status will be 99, otherwise, it will be the status input on the request document.

4. Title—TC 424 Rejects

5. Page Number

6. Run Date

7. TIN/File Source

8. MFT/Plan Number

9. Tax Period

10. Name Control/Check Digit

11. Master File Taxpayer Name will appear if there is a match on TIN, MFT, Tax Period and Name Control. Will not be present if account is on retention register. If project code is 010, indicating PCS, and reject code is 03, 09, 19, 52, 59, 61, or 77, the TIN File Source, MFT and Tax Period of the partnership will appear in the right most portion of the taxpayer name. For reject code 97, this entry will be the same name line that was present when the account was removed to retention register if it is the same as the current Master File name line. Otherwise, no name line will appear in this entry. For reject codes 59 and 88, this entry will be the latest available name line from master file.

12. Primary Business Code

13. Extra Information—TC 424 cycle or date

14. TC 424 Reject Code—See Item 30 for explanation of the codes.

15. Employee Group Code—is present only when campus has requested a return for PBC, and is the employee group code input by campus TC 424 action.

16. Source Code—from 424 input

17. Return Request Indicator—Below is an explanation of the entries appearing in this item.
Blank = Return Requested
1 = Charge Out and Labels Requested — No return requested
3 = No Return, Charge-Out or Labels Requested

The following (19-28) are per AIMS 424 Request:

18. AIMS—Action Code Literal (DLT=record has been deleted from AIMS)

19. AIMS status code

20. Name Control/Check Digit

21. Project Code—if both the push code and project code are used on the 424 request, the project will appear here.

22. Name

23. Primary Business Code

24. AIMS will carry several designations of the types of data base accounts which may be encountered at the time the reject record is processed by the AIMS computer system.

These designations are:

  1. BLANK No data base account

  2. F0 Full Account. This indicates that the account is on AIMS. This message will occur when a TC 424 is input just prior to the weekly processing in which the record appears as a full display (because of a transfer-in or a previously unposted TC 424 that rejected due to a CID freeze that CID subsequently forced posted.)

  3. F1 Skeletal Account. This is the most frequently encountered condition. It indicates that the terminal requisition contained a flaw which had caused Master File rejection which in turn usually deletes the AIMS skeletal account. A deleted account is evidenced by the letters DLT at the left of the AIMS information line.

  4. F2 Residual Transfer Record. The account being rejected was a full account on the data base, but was transferred to another PBC. The rejected record and any documents related to the record, should be forwarded to the transferee area.

  5. F3 Restricted Account. This condition should not be encountered since restricted accounts are no longer utilized within the AIMS system.

  6. F4 Changed TIN Record. This condition should not be encountered, since Master File originated TIN changes would be addressed to the new TIN on the AIMS data base. In the event the condition is encountered, obtain an AMDISA print of the changed from account as well as the changed to account and forward to the appropriate employee group for resolution.

25. Employee Group Code

26. Source code

27. Return Request Indicator—see item 18 for explanation.

28. TC 424 reject code (same as Item 15)

29. Explanation of reject code. See Exhibit 4.4.27-8. for instructions for resolving certain codes. Any reject codes not listed in the Exhibit may be found in IRM 3.12.32, General Unpostables; IRM 3.12.179, Unpostable Resolution; or Document 6209, ADP and IDRS Information. If not available, contact the AIMS Coordinator in the area or the Chief, Examination Branch at the campus.

Exhibit 4.4.27-8  (02-08-1999)
TC 424 Reject Codes and Action Indicated

See IRM 4.4.27.5.11.

The Reject Code is comprised of 4 digits. The first 3 digits are the Unpostable Code (UPC) and the 4th digit is the Reason Code (RC) . (ex. Reject Code 1590: 159=UPC, 0 = RC)

Any reject codes not listed below may be found in IRM 3.12.32, General Unpostable Framework; 3.12.179, SC Error Resolution; or Document 6209, ADP and IDRS Information. If not available, contact the AIMS/ERCS Analyst in the AIMS Coordinator at the campus.

IMF Reject Code Explanation
Action Needed
1330 Combat Zone Indicator is present at Master File. See IRM 4.4.1.
1510 No account on Master File
(1) SSN or name control may be incorrect. Check SSN and name control/check digit against transcript for that tax period; if different, re-input Form 5345 using correct SSN and/or name control/check digit. If SSN and name control are correct, then see 2.
1521 Name Control Mismatch
(1) The name control on the TC424 does not match the name control at Master File.
1590 Valid/Invalid SSN
(1) If name control is valid per the DM1 tape:
1. Master File will try to merge the account quarterly.
2. The TC 424 will always go to valid segment if the name control matches ANY name control for the TIN on the DM1 tape. The only way a TC 424 will post to the invalid segment is if the name control is not valid.
1605 Unreversed TC 420 or 424
(1) Indicates the return is charged to Examination. The PBC that is charged with the return on Master File is identified on the MF line under the PBC column.
IF PBC Codes are: THEN
different Contact your AIMS Coordinator who will contact the other area to determine the location of the return. Once the location of the return has been determined, the requester can resolve control with the employee group holding the return.
same This indicates there is an open TC 420 or 424 at Master File for your area but the data base is not on AIMS. The AIMS Coordinator will resolve these rejects (see (2) ) and notify the requester when they can reinput the request.
(2) AIMS Coordinator: to resolve the reject research Master File (CC: TXMOD; BMFOL; IMFOL; MFTRA) . If it is determined there is no open case, reverse the TC 420 or 424 at Master File by posting a TC 421 using IDRS input. After the TC 421 has posted, notify the requester to reinput the TC 424 request through AIMS.
(3) Returns with Special Program Source Codes (campus):
Special program source codes include:
04, Multiple Filers
11, Studies, Tests, and Research
13, Married Taxpayers Filing Separately
85, Information Document Match-Wages
86, Information Document Match—All Other
 
 
 
 
 
If a return earmarked for one of these special programs is already open in Examination, the campus will take these steps:  
—Prepare Form 3210, Document Transmittal, with reject information such as TIN, MFT, Tax Period, Name Control, Source Code, and date of register.  
—Write the action taken and date on the reject register: Additional issue—sent to ________ on (date) .  
a. When the status code is other than 90:  
Send Form 3210 with reject register, a full AIMS display, and any computer generated output documents, such as transcripts, attached to the employee group and PBC office of campus identified as charged with the return.  
b. When the status code is 90:  
Send Form 3210 with reject register, a full AIMS display, and any computer generated output document such as transcripts attached, to the Chief, Classification Section in the campus of the account.  
c. When no record can be found on local or out of area AIMS files:  
Research Master Files via IDRS or transcript. Secure return, if necessary, if, once all research is performed, it is determined that there is no open case, reverse the TC 420 or TC 424 at Master File using IDRS input. After reversal has posted, reinput account through AIMS terminals. Attach all source documents such as Form 5345, transcripts, and other attachments to the return.  
1608 TC 494 SNOD issued)  
A TC 494 means that a statutory notice of deficiency was issued to the taxpayer by campus exam, usually the ASFR unit.  
1610 Check Digit Mismatch  
1730 TC424 with Push Code 036 attempting to post to a module with a TC 150 already posted.  
1735 No Return (TC 150) Posted  
1770 Scrambled SSN for Tax Period and MFT  
1830 TC 914 or 916 for that MFT and tax period or TC 918 for any MFT and tax period on MF. See "Additional Info" entries for area that initiated the TC 914, 916, or 918, and the cycle it posted at Master File. Pull a TXMOD to determine (via the IDRS Control Base) the Special Agent (SA) in Criminal Investigation assigned to the case. Contact the SA to determine if:
Exam’s TC424 will be force posted by CI
 
IF a TC 150 has THEN  
posted AIMS will become a full record (in status code 00) without re-inputting the TC424. Correct the status code.  
not posted the TC 424 will be present on Master File but there will be no AIMS record. Control these nonfilers on AIMS with Form 5354 (NMF).  
1851 TC 930 at Master File  
(1) This can indicate two conditions:
1. A return has posted to Master File (TC 150) and under "Additional Info" it is indicated that a TC 930 has also posted to Master File. Secure a transcript to indicate which area input the 930. Coordination with Criminal Investigation in that area is necessary.
2. No return has posted to Master File, only a TC 930. Secure a transcript to verify that no TC 150 has posted and to ascertain which area input the TC 930. Coordinate with that area.
 
1860 Module Transferred Out of Master File  
1880 Tax period of TC 424 is prior to first name line of account to which it attempts to post  
  Prepare and process Form 2363 to add the taxpayer’s name line to the IMF. When CC ENMOD or INOLES shows the 2363 has posted, reinput the request.  
1970 Module sent to retention register before:
1/18/97 for IMF records
1/01/99 for BMF records
 
Campus Examination will initiate action to re-establish the account on Master to retention File. The account is marked on AIMS as a retention register case. AIMS will automatically re-send a TC 424 to Master File every 2 weeks starting 56 days/ending 3 months from the original reject date. If the TC 150 has not posted in 3 months, you must delete the skeletal record from AIMS, input a TC 421 to Master File and repeat the opening process. Activity codes for these returns will be incorrect on AIMS, and must be corrected when the returns are received using Form 5349.  
Module sent to retention register after:
01/17/97 for IMF records
12/31/98 for BMF records
 
Input CC IMFOLB/BMFOLB. DO NOT re-input - AIMS will automatically re-send a TC 424 to Master File ever 2 weeks starting 56 days/ending 3 months from the original reject date.  
29XX Invalid Data  
Contact AIMS help line at 202-283-2256.  
3011 No account on Master File  
(1) EIN or name control may be incorrect. Check EIN and name control/check digit against transcript for that tax period; if different, re-input Form 5345 using correct SSN and/or name control/check digit. If EIN and name control are correct, then see 2.  
3031 Name Control Mismatch  
(1) The name control on the TC424 does not match the name control at Master File.  
3071 Tax period mismatch  
(1) Check fiscal month filing requirement for BMF account by checking a transcript or ENMOD and reinput.  
3091 MFT/tax period mismatch or Filing Requirements need to be established  
1. Determine correct tax period and/or MFT from transcript and reinput with corrected information.  
2. If tax period and MFT are correct, input Form 2363 to add filing requirements.  
3. If tax period and MFT are correct and filing requirements are already present, check for TC 150 posting. If not present, reinput request with push code.  
3092 TC 914 is only transaction posted to Master file  
3111 Module Transferred out of Master File  
3141 TC424 Push Code 036 attempting to post to a tax module that is not valid for push code 036.  
3142 TC 424 Push Code 036 attempting to post to a tax module with a TC150 already posted.  
3143 TC 930 at Master File  
(1) This can indicate two conditions:
1. A return has posted to Master File (TC 150) and under "Additional Info" it is indicated that a TC 930 has also posted to Master File. Secure a transcript to indicate which area input the 930. Coordination with Criminal Investigation in that area is necessary.
2. No return has posted to Master File, only a TC 930. Secure a transcript to verify that no TC 150 has posted and to ascertain which area input the TC 930. Coordinate with that area.
 
3191 Check Digit Mismatch  
3271 No return (TC 150) posted  
(1) If a return has net been filed, reinput with a push code.  
(2) If the return has been processed with a different EIN, input request again using EIN under which return was processed.  
(3) This reject will also occur if a retention register account was unable to be re-established on MF within 12 weeks of reject code 1970 or 3471.  
3291 MFT mismatch with current filing requirements  
  (1) Check transcript or ENMOD for MFT and tax period. If filing requirements need to be changed, prepare Form 2363 and forward for terminal input. When ENMOD shows correction, reinput request.  
3305 No return (TC 150) posted and an unreversed TC 424 posted  
(1) Check transcript for 150 posting. If none present, see reject code 3271. Also, determine the area that input TC 424 and coordinate with them concerning the jurisdiction of the examination.  
3306 Unreversed TC 420 or 424  
See IMF Reject Code 1605.  
3332 TC 914 freeze  
Coordinate with Criminal Investigation function. See "Additional Info" entries for the area that initiated the TC 914 and the cycle it posted to Master File.  
3401 No date of death in module  
(1) Input date of death via Form 2363. Wait for posting, then reinput request again.  
3471 Module on retention register  
See IMF Reject Code 1970.  
49XX Invalid Data  
Contact AIMS help line at 202-283-2256.  

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