4.72.11  Prohibited Transactions

Manual Transmittal

September 22, 2014

Purpose

(1) This transmits revised IRM 4.72.11, Employee Plans Technical Guidance, Prohibited Transactions.

Material Changes

(1) Revised, clarified and reorganized content throughout. Made editorial updates and updated links.

(2) IRM 4.72.11.3.3.1, Department of Labor Service Provider Disclosures Under Section 408(b)(2). Added new subsection.

(3) Revised to remove all references to Internal Revenue Bulletins (I.R.B.) and Cumulative Bulletins (C.B.)

(4) IRM 4.72.11.5, Transactions Identified on Form 5500. Updated the example to a more recent year.

(5) Exhibit 4.72.11-2, Relationship Between Employer and Disqualified Person. Updated to comply with Section 508 of the Rehabilitation Act for persons with disabilities.

(6) Exhibit 4.72.11-3, Relationship Between Non-corporate Employer and Disqualified Person. Updated to comply with Section 508 of the Rehabilitation Act for persons with disabilities.

(7) Exhibit 4.72.11-4, Computation of the Amount Involved and the IRC 4975(a) Excise Tax for a Continuous Prohibited Transaction. Updated to make the information in the examples more in line with the current economic situation.

(8) Exhibit 4.72.11-5, Computation of the Amount Involved and the IRC 4975(a) Excise Tax for a Continuous Prohibited Transaction with Repayments. Updated to make the information in the examples more in line with the current economic situation.

(9) Exhibit 4.72.11-6, Computation of the Amount Involved and the Second Tier Excise Tax under IRC 4975(b) for a Continuous Prohibited Transaction with Repayments. Updated to make the information in the examples more in line with the current economic situation.

Effect on Other Documents

IRM 4.72.11, dated November 01, 2010, is superseded.

Audience

Tax Exempt and Government Entities (TE/GE) Employee Plans Personnel

Effective Date

(09-22-2014)

Robert Choi
Director, Employee Plans
Tax Exempt and Government Entities

4.72.11.1  (11-01-2010)
Overview

  1. The information contained in this IRM is designed to provide Employee Plans (EP) examiners assistance in identifying prohibited transactions, including the:

    1. Applicable excise taxes.

    2. Exclusive benefit requirements under IRC 401(a).

    3. Assignment and alienation provisions under IRC 401(a)(13).

4.72.11.1.1  (09-22-2014)
Technical Overview

  1. IRC 4975 imposes a nondeductible excise tax on the amount involved with respect to each prohibited transaction that occurs in a year. See IRC 275(a)(6). The disqualified person who participated in the prohibited transaction pays the excise tax. See IRC 4975(a)(1).

    The term "prohibited transaction," is described in IRC 4975(c)(1). However, Treas. Reg. 53.4975-13 refers to Treas. Reg. 53.4941(e)-1 with respect to certain terms that appear in both IRC 4941(e) and IRC 4975(f), e.g., amount involved and correction.

  2. The legislative history to the Employee Retirement Income Security Act of 1974 (ERISA) indicates that Congress felt the sanction of an excise tax was desirable in many instances in lieu of disqualification under the prohibited transaction rules of IRC 503.

    1. IRC 503(b) governs whether a transaction that was entered into prior to January 1, 1975, constitutes a prohibited transaction.

    2. IRC 503(b) continues to apply to governmental plans within the meaning of IRC 414(d) and to those church plans that do not make an election under IRC 410(d) to be covered by ERISA. See IRC 4975(g)(2) and (3).

  3. IRC 401(a)(2) provides that in order for a plan to be qualified (and the related trust tax-exempt) at any time prior to the satisfaction of all liabilities with respect to its employees and their beneficiaries, it must be impossible to divert the trust’s corpus or income other than for the exclusive benefit of the employees and their beneficiaries.

    1. A proposed disqualification of a plan for an exclusive benefit violation involving fiduciary action within the meaning of Part 4 of Subtitle B of Title I of ERISA is subject to mandatory technical advice under Rev. Proc. 2014-5, section 4.04, and review by the Department of Labor (DOL) as a result of section 103 of Reorganization Plan No. 4 of 1978.

    2. There are special rules with respect to multiemployer plans. See IRM 4.72.14, Employee Plans Guidelines for Examining Multiemployer Plans.

  4. IRC 401(a)(13) provides that a trust will not constitute a qualified trust under IRC 401 unless the plan of which the trust is a part provides that benefits under the plan may not be assigned or alienated.

4.72.11.1.2  (09-22-2014)
Relationship Between Exclusive Benefit and Prohibited Transaction

  1. The exclusive benefit rule of IRC 401(a) does not conflict with the prohibited transaction provisions of IRC 4975. A disqualified person may engage in a prohibited transaction and at the same time cause a violation of the exclusive benefit rule. Thus, a trust officer, etc., cannot take the position that the imposition of an IRC 4975 excise tax prevents the application of the exclusive benefit rule.

    1. If a transaction violates the exclusive benefit rule, revocation of the qualified status of the trust must be considered.

    2. If revocation is invoked, the prohibitions and sanctions of IRC 4975 continue to apply to the disqualified plan. See IRC 4975(e)(1)(G) and IRM 4.71.3, Employee Plans Examination of Returns, Unagreed Form 5500 Examination Procedures and Delegation Order 8-3 (DO 8-3) Closing Agreements.

  2. Generally any transaction described in IRC 4975(c) between the plan and the employer or other persons related to the plan or the employer, i.e., a disqualified person, will constitute a prohibited transaction under IRC 4975. In some cases such transactions may be exempt from the sanctions imposed by IRC 4975 because of a statutory or an administrative exemption. However, even though a transaction may be exempt from the sanctions imposed by IRC 4975 that transaction must still meet the exclusive benefit and the assignment or alienation requirements.

4.72.11.1.3  (11-01-2010)
Exclusive Benefit Rule

  1. The fact that a trust’s investment policies must be for the exclusive benefit of the employer’s employees or their beneficiaries is a criterion for qualification under IRC 401(a). Four criteria are set forth in Rev. Rul. 69-494 and were incorporated into ERISA 404 and its legislative history.

  2. The factors to consider are:

    1. The cost of an investment must not exceed its fair market value (FMV) at the time of its purchase.

    2. A fair return commensurate with the prevailing rate must be provided.

    3. Sufficient liquidity must be maintained to permit distributions in accordance with the terms of the plan.

    4. The safeguards and diversity that a prudent investor would adhere to must be present.

  3. Other investment considerations include the use or diversion of the trust’s corpus or income and whether there is a reversion of the trust’s corpus or income to the employer. For purposes of IRC 401(a), a custodial account within the meaning of IRC 401(f) is treated as if it were a trust and a custodian is treated as a trustee. See Winger's Department Store v. Commissioner, 82 T.C. 869 (1984), for a discussion of the Service's post-ERISA enforcement authority.

4.72.11.1.4  (09-22-2014)
Relationship Between Assignment or Alienation and Prohibited Transaction

  1. The assignment or alienation rule of IRC 401(a)(13) does not conflict with the prohibited transaction provisions of IRC 4975. As a result, the imposition of the IRC 4975 excise tax does not prevent the application of the assignment or alienation provisions of IRC 401(a)(13).

  2. There are several exceptions to the general rule. For example, IRC 401(a)(13) may not be violated if:

    1. Not more than 10 percent of any benefit payment made to any participant who is receiving benefits under the plan is for defraying plan administration costs.

    2. There is a qualified domestic relations order as described in IRC 414(p).

    3. A loan meets the requirements of IRC 4975(d)(1).

    4. There is a federal tax levy or a federal tax lien.

    See Treas. Reg. 1.401(a)–13(b) through (g).

4.72.11.1.5  (11-01-2010)
Examination Steps

  1. Inspect the Form 5500 series return to determine the nature of investments. Also inspect the actual balance sheet and statement of receipts and disbursements of the trust to determine if the amounts reflected in such statements agree with the amounts shown on the Form 5500 series return.

  2. If the employer establishes in the trust instrument the powers and duties the trustees may exercise with respect to the investments, determine whether the trustees are following the trust instrument.

  3. If the trust instrument is silent as to investment powers or in situations that go beyond the instrument, determine whether the investments meet the law governing investments by employee trusts.

    Note:

    For all plans covered by Title I of ERISA, as described in DOL regulation 2510.3–3, state law does not apply after January 1, 1975. Plans not covered by Title I, such as, "one-participant" plans covering only (i) sole proprietor and her/his spouse, or (ii) partners and their spouses as well as corporate plans where the corporation is wholly owned by an individual or her/his spouse and the plan covers only the owner and the owner’s spouse, continue to be subject to state trust investment law.

  4. Inspect the receipts and disbursements records of the trust to detect disbursements of funds that are contrary to IRC 401(a)(2).

  5. During an examination of a Form 5500 series return, be alert to the diversion of corpus or income of the trust for purposes other than for the exclusive benefit of the employees for whom the funds were originally allocated.

  6. Inspect the disbursements records of the trust to detect payments made to the employer/sponsor. Review the plan and/or trust provisions approved by the Service and be alert for payments made to the employer/sponsor that violate the plan and/or trust provisions.

  7. EP agents must complete Form 6212-B, Examination Referral Checksheet B, for all full scope and focused EP exams involving plans under DOL jurisdiction. See IRM 4.71.6.8, EP Group Procedures – Making Referrals to the Department of Labor (DOL), and IRM 4.71.5.12, Referrals to the Department of Labor.

4.72.11.1.6  (11-01-2010)
Excise Taxes

  1. If determined that a prohibited transaction has occurred and a Form 5330, Return of Excise Taxes Related to Employee Benefit Plans, has not been filed, immediate action must be taken. The procedures for filing of the excise tax return are found in IRM 4.71.5,Employee Plans Examination of Returns - Form 5330 Examinations.

4.72.11.2  (09-22-2014)
Identifying Prohibited Transactions

  1. A prohibited transaction means any direct or indirect transaction described in IRC 4975(c)(1) between the plan and a disqualified person.

  2. If a prohibited transaction falls within one of the statutory exemptions under IRC 4975(d), the excise tax may not apply. In addition, there are two types of administrative exemptions that may be granted under IRC 4975(c)(2):

    • Individual exemptions

    • Class exemptions

  3. IRC 4975(f)(6) provides that the statutory exemptions under IRC 4975(d) (other than IRC 4975(d)(9) and (12)) do not apply to certain types of transactions involving owner-employees (as defined in IRC 401(c)(3)) and persons or entities deemed to be owner-employees.

4.72.11.2.1  (09-22-2014)
Disqualified Person

  1. The term "disqualified person," as defined in IRC 4975(e)(2), covers a range of people including employers, unions and their officials, fiduciaries and persons providing services to a plan such as lawyers and accountants. Also included are persons whose relationship to the plan may not be immediately apparent and who will require more diligent investigation to detect. This includes:

    • A service provider.

    • The employer or employee organization involved.

    • Persons who have a 50 percent or more interest. See IRC 4975(e)(2)(E) and (G).

    • A member of the family as defined in IRC 4975(e)(6) of any individual described in IRC 4975(e)(2)(A), (B), (C) or (E).

    • Individuals with a 10 percent or more interest. See IRC 4975(e)(2)(H) and (I).

  2. The sale, exchange or leasing of property (directly or indirectly) between a disqualified person and the plan constitutes a prohibited transaction whether the transaction was made from the disqualified person to the plan or from the plan to the disqualified person. If a disqualified person transfers real or personal property to a plan, that transfer constitutes a sale or exchange such as to make the transfer a prohibited transaction if:

    1. The real or personal property transferred by a disqualified person to a plan is subject to a mortgage or lien which the plan assumes.

    2. The plan takes the property subject to a mortgage or similar lien which was placed on the property by a disqualified person within 10 years prior to the transfer. Such a transfer of real or personal property will most often arise in the context of a contribution of property other than cash by the employer. See IRC 4975(f)(3).

  3. The term “fiduciary” is specifically defined in IRC 4975(e)(3) and includes persons not previously covered under traditional trust law. The term fiduciary includes any person who:

    1. Exercises any discretionary authority or control in managing the plan.

    2. Exercises any authority or control over the trust’s assets.

    3. Renders investment advicse concerning plan assets for which he/she receives direct or indirect compensation.

    4. Has any discretionary authority or responsibility for plan administration.

4.72.11.2.1.1  (09-22-2014)
Examination Steps

  1. If a transaction described in IRC 4975(c)(1) has occurred, determine whether such transaction took place (directly or indirectly) between the plan and a person (entity) described in IRC 4975(e)(2). See Exhibit 4.72.11-2, Relationship Between Employer and Disqualified Person and IRM Exhibit 4.72.11-3, Relationship Between Non-corporate Employer and Disqualified Person.

    Note:

    The term "fiduciary" is specifically defined in IRC 4975(e)(3) .

  2. Ascertain whether a transaction described in IRC 4975(c)(1) has occurred between the plan and any fiduciary.

  3. Inspect the plan records to determine if any of the transactions described in IRM 4.72.11.2.1.1 (2) have taken place (directly or indirectly) between the plan and a disqualified person.

4.72.11.2.2  (09-22-2014)
Application of IRC 4975

  1. IRC 4975 excise tax provisions apply to the following plan types:

    1. A tax-exempt trust under IRC 401(a) (which is part of a plan).

    2. A tax-exempt plan under IRC 403(a).

    3. An IRC 408(a) Individual Retirement Account (IRA) or an IRC 408(b) Individual Retirement Annuity (IRA) (including Roth IRAs). However, if the individual for whom the IRA was established or the IRA’s beneficiary engages in a prohibited transaction with respect to the IRA, the sanction is the loss of the tax-exempt status of the IRA as of the first day of the taxable year in which the prohibited transaction occurs. See IRC 408(e)(2)(A) and IRC 408(e)(4).

    4. Any of the above, even after they cease to be qualified. See IRC 4975(e)(1)(G).

      Note:

      Archer medical savings accounts described in IRC 220(d), Coverdell education savings accounts described in IRC 530 and Health Savings Accounts described in IRC 223 have been added to the plans described in IRC 4975(e)(1). IRC 220(e)(2),IRC 530(e) and IRC 223(e)(2) state that rules similar to those under IRC 408(e) will be applied in the instance of these plans.

  2. The excise tax provisions of IRC 4975 do not apply to:

    1. A governmental plan within the meaning of IRC 414(d).

    2. Those church plans that do not make an election under IRC 410(d) to be covered by ERISA. See IRM 4.72.11.1.1, Technical Overview.

    3. A tax sheltered annuity under IRC 403(b).

4.72.11.2.2.1  (09-22-2014)
Examination Steps

  1. Due to the complexity of this area, use an analytical approach to determine whether a prohibited transaction has occurred for which the excise tax applies. A suggested approach to developing such an issue is as follows:

    1. Determine whether there has been a prohibited transaction as described in IRC 4975(c)(1).

    2. If a prohibited transaction has occurred, determine whether the trust or a disqualified person has received an IRC 4975(c)(2) administrative exemption.

    3. If a prohibited transaction has occurred and the IRC 4975(c)(2) exemption has not been granted, determine whether the prohibited transaction meets any of the statutory exemptions of IRC 4975(d) or IRC 4975(f)(6)(B)(ii).

    4. If a prohibited transaction has occurred and one of the exemption areas in IRC 4975(c)(2), IRC 4975(d) or IRC 4975(f)(6)(B)(ii) is applicable, do not pursue the prohibited transaction issue. However, determine whether the transaction complies with the exclusive benefit requirements; the assignment and alienation requirements and/or the IRC 72(p) loan provisions.

    5. If a prohibited transaction has occurred and none of the exemptions outlined in IRC 4975(c)(2), IRC 4975(d) or IRC 4975(f)(6)(B)(ii) are applicable, pursue the issue to its conclusion.

  2. This is only a suggested approach to developing an issue concerning prohibited transactions. See IRM 4.72.11.3, Prohibited Transactions, for guidance on issues commonly encountered during an examination.

4.72.11.3  (09-22-2014)
Prohibited Transactions

  1. The following transactions (whether direct or indirect) between a plan and a disqualified person result in a prohibited transaction subject to the sanctions of IRC 4975 unless there is an applicable statutory or administrative exemption:

    1. Sale, exchange or lease of any property.

    2. Loans or extensions of credit.

    3. Furnishing of goods, services or facilities.

    4. Transfer to, or use by or for the benefit of, a disqualified person of any income or assets of a plan.

    5. Dealings by a fiduciary with the income or assets of the plan for her/his own interest or account.

    6. Receipt by a fiduciary of any consideration, from a party dealing with the plan in connection with a transaction involving income or assets of the plan.

    See IRC 4975(f)(6) for certain instances where a statutory exemption in IRC 4975(d) is inapplicable to owner-employees.

4.72.11.3.1  (09-22-2014)
Sale, Exchange or Leasing of Property

  1. The sale, exchange or leasing of property (directly or indirectly) between a disqualified person and the plan constitutes a prohibited transaction whether the transaction was made from the disqualified person to the plan or from the plan to the disqualified person.

    Note:

    DOL may grant an administrative exemption for an IRC 4975(c)(1)(A), sale, exchange or lease of property.

  2. If a disqualified person transfers real or personal property to a plan, that transfer constitutes a sale or exchange such as to make the transfer a prohibited transaction if:

    1. The property is subject to a mortgage or lien which the plan assumes.

    2. The plan takes the property subject to a mortgage or similar lien which was placed on the property by a disqualified person within 10 years prior to the transfer. See IRC 4975(f)(3).

  3. Such a transfer of real or personal property will most often arise in the context of a contribution of property other than cash by the employer.

    Note:

    With respect to a contribution of unencumbered property, in Commissioner v. Keystone Consolidated Industries, Inc., 508 U.S. 152 (1993), the U.S. Supreme Court held that an employer’s contribution of unencumbered property to a defined benefit plan to satisfy the employer’s funding obligation to that plan is a sale or exchange within the meaning of IRC 4975(c)(1)(A) and, therefore, a prohibited transaction.

  4. An ordinary blind purchase or sale of securities does not constitute a prohibited transaction where neither the buyer nor the seller nor the agent of either knows the identity of the other parties.

  5. If a prohibited transaction falls within one of the following, the excise tax may not be applicable:

    1. If securities held by the plan are subject to a privilege to convert those securities to other securities (e.g., from bonds to stock), the plan may exercise that privilege so long as the plan receives adequate consideration under the conversion. See IRC 4975(d)(7).

    2. Pooled Investments. A plan may purchase or sell an interest in a common or collective trust fund or a pooled investment fund maintained by a disqualified person which is a bank or trust company supervised by a state or federal agency or between a plan and a pooled investment fund of an insurance company qualified to do business in a state so long as the bank, etc., receives no more than reasonable compensation for the purchase or sale or for the investment management of the pooled fund. Also, the transaction must be expressly permitted by the plan instrument or by a plan fiduciary, independent of the bank, trust company, or insurance company, that has authority to manage and control the plan assets.

    3. A plan may acquire, sell or lease qualifying employer securities or qualifying employer real property, under certain conditions. See IRC 4975(d)(13) and IRM 4.72.11.3.7, Acquisition of Employer Securities or Employer Real Property.

4.72.11.3.1.1  (11-01-2010)
Real Property

  1. The direct leasing of any property other than qualifying employer real property between a plan and a disqualified person is prohibited.

  2. IRC 4975(d)(2) provides, in part, that any contract, or reasonable arrangement, made with a disqualified person for office space which is deemed necessary for establishing or operating a plan may be statutorily exempt from the prohibited transaction excise taxes if no more than reasonable compensation is paid for such lease.

4.72.11.3.1.2  (09-22-2014)
Examination Steps

  1. Inspect the plan records to determine whether there have been any sales, exchanges or leases of property. If such a transaction has occurred, request back-up documents to determine if the transaction is prohibited. Documents which might be examined to determine whether a prohibited transaction has occurred include, but are not limited to:

    • Brokerage statements

    • Deeds

    • Land contracts

    • Lease and rental agreements

    • Liens

    • Mortgages

    • Purchase-sales agreements

  2. If equipment is used in the employer’s business, check to see whether the plan owns the equipment and leases it to the employer.

  3. A common transaction is a sale-leaseback. In that situation there is a sale of property by a disqualified person to the plan followed by a lease of the property by the plan to the disqualified person. If an equipment lease to the employer is discovered, determine how the plan acquired the equipment. Generally, a sale (including a sale-leaseback) between the plan and a disqualified person, in the absence of an administrative exemption, constitutes one or more prohibited transactions.

  4. If the plan leases office space from a disqualified person, the arrangement must meet the conditions of IRC 4975(d)(2) for there to be a statutory exemption.

    1. The terms of the lease must be as favorable to the plan as the plan might have obtained in an arm's-length transaction with an unrelated third person. Compare the leased space with any commercially leased space in the same building or obtain comparability data on similar office space from the local board of realtors.

    2. The length of the lease must be reasonable (especially in relationship to leases on similar property).

    3. The lease must be necessary for the establishment or operation of the plan.

  5. Check for the existence of an administrative exemption if a prohibited lease is discovered. See Exhibit 4.72.11-1, List of Granted Class Exemptions for the DOL websites.

4.72.11.3.2  (09-22-2014)
Loans Between Plan and Disqualified Person Who Is a Participant or Beneficiary

  1. A loan to a disqualified person is a prohibited transaction unless it is a loan to a participant or beneficiary that meets the conditions of the statutory exemption for such loans or is a loan for which the DOL has granted an administrative exemption.

  2. A plan loan to a participant or beneficiary who is a disqualified person is permissible as long as the loan:

    1. Is adequately secured.

    2. Is available on a reasonably equivalent basis to all participants or beneficiaries in the plan.

    3. Bears a reasonable rate of interest.

    4. Is not made available to highly compensated employees (within the meaning of IRC 414(q)) in greater amounts than other employees.

    5. Is made in accordance with specific plan provisions governing such transactions.

    See IRC 4975(d).

  3. The rules under IRC 72(p) and IRC 72(t) may also apply. For example:

    1. Plans which take the participant’s account balance as security for a loan to the participant may simply offset that amount where the participant defaults on her/his obligation to repay the loan. Such an offset could result in a distribution not permitted in a pension plan.

    2. Where the account balance is less than the loan, it might not represent adequate security.

    3. Offsets in a profit-sharing plan or a stock bonus plan may be permissible if the plan permits early distribution. However, evaluate all distributions for proper reporting of Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc., as to the total amount of the distribution and the taxable amount.

    See Treas. Reg. 1.72(p)-1, Q & A – 11, Notice 82–22 and Notice 87–13.

  4. See IRM 4.72.4, Employee Stock Ownership Plans (ESOPs) for examination guidelines that cover ESOP loans.

4.72.11.3.2.1  (11-01-2010)
Loans from 401(k) Plan to Entities Partially Owned by the 401(k) Plan Sponsor

  1. If an individual causes the IRC 401(k) plan of her/his wholly-owned company, which is the sole trustee and administrator of that IRC 401(k) plan, to loan money to entities in which that individual owns minority interests, the loans may be prohibited transactions. See Joseph R. Rollins v. Commissioner, T.C. Memo 2004-260.

4.72.11.3.2.1.1  (09-22-2014)
Examination Steps

  1. Determine whether loans are made in accordance with specific provisions governing such transactions.

  2. Determine whether loans to participants are adequately secured. Usually the participant’s vested accrued benefit is used for the collateral.

  3. Verify that the interest rate is reasonable by:

    1. Determining whether the rate of interest and other conditions of the plan’s loans to participants are comparable to the terms of similar commercial loans in the relevant community.

    2. Check the overall rate of return on the plan's investments. When a large percentage of the plan's assets are invested in participant loans, the overall rate of return may be unreasonable.

  4. To determine whether loans are available on a reasonably equivalent basis to all participants in the plan, determine whether the loan amount to one person is a substantial portion of plan assets. If so, there is a potential that loans have not been made available on a reasonably equivalent basis to other employees. See Esfandiar Kadivar v. Commissioner, T.C. Memo. 1989–404.

  5. Make certain that loans to highly compensated employees do not exceed any specific plan limits on participant loans.

  6. Determine whether loans were made available to highly compensated employees more frequently than to nonhighly compensated employees.

    1. Check whether loans to highly compensated employees are made from plan assets in amounts greater than the amounts made available to other employees. See Esfandiar Kadivar v. Commissioner.

    2. Inquire about administrative practices regarding the loan program, including how participants are informed about the program and the history of loan applications and their disposition.

    Example:

    E Company's defined contribution plan authorizes participant loans and the use of an employee's vested accrued account balance as collateral. The plan's most recent Form 5500, Annual Return/Report of Employee Benefit Plan reports loans totalling $125,000 to the five most highly compensated employees of the employer in the prohibited transactions section. Because the only loans reported on the Form 5500's statement of assets are participant loans totalling $125,000, it would appear that loans may be made available to highly compensated employees more frequently than to nonhighly compensated employees.

  7. Determine whether an extension of the term of a loan to a disqualified person was granted. An extension on a loan is a separate transaction that must, in itself, meet the criteria for an exemption. An extension on a loan which is not exempt is a second prohibited transaction occurring at the time the loan was due and the extension granted.

4.72.11.3.2.2  (09-22-2014)
Loans From Plan to Disqualified Person (Other than Participant Loans)

  1. IRC 4975(c)(1)(B) prohibits direct or indirect loans or other extensions of credit between the plan and a disqualified person.

4.72.11.3.2.2.1  (09-22-2014)
Examination Steps

  1. If the employer is experiencing financial difficulties or if the employer’s business is in a recessionary industry or region, consider the potential for nonexempt prohibited loans. The Form 5500 series identifies party-in-interest investments in corporate debt instruments, mortgages and other loans.

  2. The DOL grants numerous individual administrative exemptions each year. Many of them are for loan transactions. Therefore, if a prohibited loan is discovered, check for the existence of an exemption. If there is an exemption, make sure it covers the transaction and that all of the conditions of the exemption are met.

  3. Inspect the plan’s records to determine whether loans between disqualified persons and the plan have occurred. If yes, either, (directly or indirectly) scrutinize a copy of the loan agreement to identify the parties to the loan.

4.72.11.3.3  (09-22-2014)
Furnishing Goods or Services or Usage of Facilities

  1. IRC 4975(c)(1)(C) prohibits the direct or indirect furnishing of goods, services, or facilities between a plan and a disqualified person.

    Note:

    An administrative exemption may be granted by DOL under IRC 4975(d)(2).

  2. If the plan enters into a contract or reasonable arrangement with a disqualified person for office space or services necessary to establish or operate the plan, such as legal or accounting, and no more than reasonable compensation is involved for such office space or service, the excise tax may not be applicable. See IRC 4975(d)(2) and Treas. Reg. 54.4975–6 for further guidance on issues relating to multiple services and IRM 4.72.11.3.3.1, Department of Labor Service Provider Disclosures Under Section 408(b)(2), for rules regarding disclosures required by covered service providers.

  3. A bank or other financial institution which is acting as a plan fiduciary may provide additional banking services to the plan if it charges no more than reasonable compensation for the additional services, and it has adopted adequate internal safeguards to insure the services are provided in accordance with sound banking practice. See IRC 4975(d)(6).

  4. A disqualified person may serve as a fiduciary to the plan in addition to serving as an officer, employee, agent or other representative of a disqualified person (e.g., the employer which sponsors the plan), without being liable for the excise tax. See IRC 4975(d)(11).

  5. The excise tax is not applicable when a fiduciary receives reasonable compensation for services rendered to the plan if the services are necessary to establish and/or operate the plan. See IRC 4975(d)(10).

    Note:

    The fiduciary cannot receive double compensation, i.e., a fiduciary cannot receive full-time pay from the employer or union sponsoring the plan and also receive additional compensation from the plan for providing such fiduciary services to the plan. A fiduciary may receive reasonable reimbursement for expenses actually incurred while providing services to the plan.

    Reminder:

    Exceptions to the statutory exemption are in IRC 4975(d).

4.72.11.3.3.1  (09-22-2014)
Department of Labor Service Provider Disclosures Under Section 408(b)(2)

  1. The DOL issued regulations under section 408(b)(2) of ERISA that require certain service providers (CSPs) (primarily, providers of financial services and bundled recordkeeping services) to furnish detailed disclosures regarding fees and certain other information to plan fiduciaries as a condition to satisfying the “reasonable contract or arrangement” requirement. Failure to comply with the disclosures means that the payment of fees in exchange for services between the plan and the service provider does not qualify for the exemption from the prohibited transaction rules under IRC 4975(d)(2). See DOL Reg section 2550.408b‐2(c).

  2. The DOL regulation requires CSPs to provide the responsible fiduciaries with information to:

    1. Assess reasonableness of total compensation, both direct and indirect, received by the CSP, its affiliates and/or subcontractors.

    2. Identify potential conflicts of interest.

    3. Satisfy reporting and disclosure requirements under Title I of ERISA.

  3. The DOL regulation applies to the following:

    • ERISA-covered defined benefit plans

    • Defined contribution plans

  4. The DOL regulation does not apply to:

    • Simplified Employee Pensions

    • Savings Incentive Match Plan for Employees

    • IRAs

    • IRC 403(b) plans

  5. The disclosure requirements are applicable to service providers who expect to receive $1,000 or more of direct or indirect fees in connection with services to the plan.

  6. The DOL regulation applies to covered service providers including:

    • ERISA fiduciary service providers to a covered plan or to a "plan asset" vehicle in which such plan invests.

    • Investment advisers registered under federal or state law.

    • Record-keepers or brokers who make designated investment alternatives available to the covered plan (e.g., a "platform provider" ).

    See ERISA section 408(b)(2) and 2550.408b-2(c).

4.72.11.3.3.2  (06-14-2002)
Examination Steps

  1. Inspect plan records to determine whether there has been any furnishing of goods or services or the use of facilities (directly or indirectly) between a disqualified person and the plan. Inspect both receipts and disbursements because it does not matter in which direction the goods, services or facility usage takes place.

  2. Inspect the balance sheet to see if the plan owns any property which might be involved in this type of prohibited transaction. If it is discovered the plan owns real or personal property, verify this property is not being occupied or used by a disqualified person.

4.72.11.3.4  (11-01-2010)
Direct or Indirect Transfer of Income or Assets

  1. IRC 4975(c)(1)(D) prohibits the direct or indirect transfer to, or use by or for the benefit of, a disqualified person, of the income or assets of a plan.

    An example of an indirect benefit which would constitute a prohibited transaction is the purchase or sale of securities by a plan to manipulate the price of the security in a manner advantageous to a disqualified person.

  2. However, IRC 4975(d) grants certain statutory exemptions for the transfer to, or use by a disqualified person of income or assets of a plan. The excise tax is not applicable, if a prohibited transaction falls within one of the following:

    1. If a disqualified person is a participant in the plan, he/she may receive plan benefits as long as the benefits are computed and paid in a manner consistent with the provisions of the plan as applied to all other participants and beneficiaries. See IRC 4975(d)(9).

    2. If a plan terminates, distributions may be made to all plan participants (some of whom may be disqualified persons) without there being a prohibited transaction if distributions are made in accordance with plan provisions and the asset allocation rules in ERISA 4044 are not violated. Also, excess assets caused by actuarial surplus may revert to the employer if the conditions set forth in ERISA 4044(b) are not violated. See IRC 4975(d)(12).

4.72.11.3.4.1  (11-01-2010)
Employer Failure to Pay 401(k) Contributions

  1. If the employer fails to timely pay the 401(k) elective deferrals to a qualified plan a prohibited transaction has taken place and the employer is subject to excise taxes under IRC 4975. See Rev. Rul. 2006-38 for a detailed explanation.

  2. The DOL has advised the Service that the failure to remit employee contributions to an employee benefit plan may constitute a crime under 18 U.S.C. 664 which provides, in relevant part, that anyone who unlawfully and willfully converts to her/his own use or to the use of another, any of the moneys or funds, or other assets of any employee benefit plan shall be subject to the fines and/or imprisonment as provided for under the provisions of title 18.

    Note:

    Rev. Rul 2006-38 does not express any opinion concerning the application of title 18 to the facts set forth in it.

4.72.11.3.4.2  (06-14-2002)
Examination Steps

  1. Inspect the plan receipts and disbursements journal to determine whether any income or assets of the plan have been transferred to, or used by or for the benefit of, a disqualified person.

  2. If the result is yes, examine source documents (checks, loan agreements, security buy-sell statements, stock quotations, etc.) to verify the nature, circumstances and ultimate effect of the transaction.

  3. Inspect the employers disbursements journal to determine whether the IRC 401(k) elective deferrals were segregated and transmitted timely to the plan.

  4. If the IRC 401(k) elective deferrals were not timely transmitted to the plan an IRC 4975 prohibited transaction has occurred.

  5. See Rev. Rul. 2006-38 for an example and full description of how the amount involved is calculated for an IRC 4975 prohibited transaction excise tax if an employer does not timely pay elective deferrals to a qualified plan.

  6. See IRM 4.71.5, Employee Plans Examination of Returns - Form 5330 Examinations.

4.72.11.3.5  (09-22-2014)
Fiduciary Self Dealing

  1. IRC 4975(c)(1)(E) prohibits an act by a fiduciary from dealing with the income or assets of the plan in her/his own interest or for her/his own account.

  2. IRC 4975(d)(2) provides a statutory exemption for any contract, or reasonable arrangement, made with a disqualified person for office space, or legal, accounting, or other services necessary for the establishment or operation of the plan, if no more than reasonable compensation is paid.

    1. Treas. Reg. 54.4975–6 explains that fiduciaries and other disqualified persons may provide services to the plan if the arrangement meets the requirements of the exemption.

    2. The exemption, however, does not apply to exempt a fiduciary’s exercise of authority, control or responsibility to cause the plan to pay the fiduciary additional fees for services. See IRM 4.72.11.3.5.3, Examination Steps.

    3. The statutory exemption is limited by IRC 4975(f)(6).

  3. Under ERISA the definition of fiduciary goes beyond those persons traditionally recognized as plan fiduciaries, such as the trustees of the plan. The term "fiduciary" includes any person who:

    1. Exercises any authority or control regarding management or disposition of plan assets.

    2. Has or exercises discretionary authority, control or responsibility for plan administration.

    3. Renders investment advice to the plan for a fee or any other direct or indirect compensation.

  4. Under ERISA persons who give advisory or consulting services to the plan, such as insurance agents or stockbrokers, may be fiduciaries to the plan although not formally named as such.

  5. Included within the concept of indirect benefit to a fiduciary is a benefit to someone in whom that fiduciary has an interest that would affect her/his fiduciary judgement.

    Example:

    The retention by a fiduciary of her/his son to provide administrative services to the plan for a fee. Although the son’s providing of services to the plan would be a prohibited transaction in and of itself, it may be exempt from excise tax if it meets the conditions of IRC 4975(d)(2). However, the fiduciary’s action in causing the plan to pay a fee to her/his son is a separate prohibited transaction under IRC 4975(c)(1)(E) which would not be exempt under IRC 4975(d)(2). Both this prohibited transaction and the one discussed in IRM 4.72.11.3.6, Third Party Dealing by Fiduciary apply only to fiduciaries. The parallel provisions of ERISA to IRC 4975(c)(1)(E) and (F) are section 406(b)(1) and (3) of Title I of ERISA respectively. The Internal Revenue Code does not have any provision that is parallel to ERISA 406(b)(2).

4.72.11.3.5.1  (07-29-2008)
Investments of Plan Assets in Account

  1. A bank or similar financial institution that is supervised by the United States or a state may, as the plan fiduciary, invest plan assets in its own depository accounts which bear a reasonable rate of interest if the:

    1. Plan covers only employees of the financial institution, its affiliates or both.

    2. Investments are expressly allowed by plan provisions or by a fiduciary (other than the financial institution) expressly empowered by the plan to instruct the trustee to make such investments. See IRC 4975(d)(4).

4.72.11.3.5.2  (11-01-2010)
Insurance Purchase From Related Companies

  1. A plan may purchase life or health insurance or annuities from an insurance company, or companies, if each company is the employer maintaining the plan, or wholly owned by the employer or by another disqualified person, but only if:

    1. The total consideration received by such wholly-owned insurer from all plans with respect to which it is a disqualified person does not exceed five percent of the total premiums and annuity considerations not including premiums of annuity considerations written by the employer maintaining the plan written by such insurers that year.

    2. Each insurer is qualified to do business in the state.

    3. The plan pays no more than adequate consideration for the insurance or annuities. See IRC 4975(d)(5).

4.72.11.3.5.3  (09-22-2014)
Examination Steps

  1. Examine the receipts and disbursements journal and related source documents for any transaction involving income or assets which might (directly or indirectly) benefit a fiduciary who used any of her/his fiduciary authority, control or responsibility to cause the plan to enter into the transaction.

  2. Look for a prohibited transaction whenever an investment manager can generate additional fees on her/his own authority. If an investment management fee structure is based on the management of a certain portion of the plan’s assets and the investment manager can charge additional fees with respect to those same assets for additional services, there may be a prohibited transaction.

    Example:

    "Sweep fees" . An investment manager’s fee may be a certain percentage of the value of assets managed. If the investment manager provides a service and all uninvested assets as of the close of business are "swept" into an overnight money fund, there may be a prohibited transaction if any additional fee for this service is based on the value of the funds swept into the overnight fund. Such an arrangement, of course, provides an incentive to the investment manager to maximize the funds available for the sweep fee rather than make longer term investments.

  3. Another type of fiduciary self-dealing occurs when the employer has an arrangement with a plan service provider and the employer receives certain benefits from the service provider as a result of the business generated by the plan services.

    Example:

    If the employer, for its business use, receives computer equipment from a financial institution as a result of maintaining a minimum balance of plan assets in the institution’s money market account, the employer has engaged in a prohibited use of plan assets for its own account.

  4. The Form 5500 asks for information about the plan’s payments to service providers, plan administrative expenses and terminated service providers. If administrative expenses seem unusually high in relation to plan assets, or if it appears that the plan administrator has been dissatisfied with the service provider, further investigation may reveal the problems described above.

  5. Fiduciary self-dealing transactions will not necessarily involve the employer or plan administrator in a prohibited transaction.

    Example:

    If an examination of a plan’s investment management contract reveals that the investment manager is charging multiple fees, the investment manager may have engaged in a prohibited transaction. Scrutinize the investment manager’s charges to determine if the multiple fees are reasonable. If they are unreasonable, examine contracts with other plans in an attempt to discover other prohibited transactions engaged in by the investment manager. To accomplish this, request the service provider’s client list. If necessary, issue a subpoena to obtain that list.

4.72.11.3.6  (09-22-2014)
Third Party Dealing by Fiduciary

  1. If a fiduciary who is a disqualified person receives any consideration for her/his own personal account from any party dealing with the plan in connection with a transaction involving the income or assets of the plan, it is a prohibited transaction. See IRC 4975(c)(1)(F).

  2. The general area addressed by this prohibited transaction is "kickbacks."

    Example:

    A fiduciary retaining a person to provide services to a plan or investing plan assets in a specified investment media in return for a sum of money or other consideration paid to the fiduciary.

  3. There are no statutory exemptions for "kickbacks." Very common payments not normally considered a "kickback," such as commissions on the purchase or sale of insurance or securities are also considered prohibited transactions.

    Note:

    The Service and the DOL have issued administrative class exemptions to cover many common business practices which would otherwise be prohibited transactions subject to excise tax. See Exhibit 4.72.11-1, List of Granted Class Exemptions for the DOL websites.

4.72.11.3.6.1  (06-14-2002)
Examination Step

  1. This type of transaction is very difficult to uncover in the course of a routine examination of plan records. Be on the look-out for such a situation, and if discovered, it should be pursued to its end.

4.72.11.3.7  (09-22-2014)
Acquisition of Employer Securities or Employer Real Property

  1. IRC 4975(c)(1)(A) prohibits the direct or indirect sale, exchange or leasing of property between a plan and a disqualified person. Thus, the sale of securities or real property between an employer and a plan or the leasing of property to the employer by the plan is prohibited. See IRM 4.72.11.3.1, Sale, Exchange or Leasing of Property.

  2. IRC 4975(d)(13) provides a statutory exemption for the acquisition, sale or lease by plans of certain employer securities or real property. See ERISA 408(e).

    1. A plan’s acquisition or holding of employer securities or employer real property is not a per se prohibited transaction, although IRC 4975 does make the acquisition of such property from, or sale to, a disqualified person a prohibited transaction.

    2. However, ERISA 407(a), which is administered by the DOL, generally prohibits the acquisition or holding of employer securities or employer real property (defined in ERISA 407(d)(1) and (2)). ERISA 407(a) does permit plans to acquire or hold a total of no more than 10 percent of its assets in the form of qualifying employer securities or qualifying employer real property (as defined in ERISA 407(d)(4) and (5)) or any combination of these types of property. Generally, an eligible individual account plan is exempted from this limitation. See IRM 4.72.11.3.7.1 and ERISA 407(d).

  3. To meet the requirements of ERISA 408(e), four requirements must be met:

    • Plan must be an eligible individual account plan

    • Securities or real property must be qualifying

    • Acquisition must be for adequate consideration

    • No commission may be charged with respect to the acquisition

  4. Remember that the statutory exemptions described in IRC 4975(d) may not apply to a given transaction as a result of IRC 4975(f)(6). See IRM 4.72.11.2.2.1, Examination Steps and IRM 4.72.11.3, Prohibited Transactions.


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