4.119.1  BMF Underreporter (BMF AUR) Control (Cont. 1)

4.119.1.4 
General Batch Information

4.119.1.4.1  (10-01-2012)
Description of Batch Numbers

  1. A batch number is a eight-digit number that is used to describe the physical location or the stage of processing for a case file.

  2. The first three numbers of every batch number are used to describe/define the batch type.

  3. The next five numbers are used to describe/define either the sequential number of a batch (e.g., 00001, 00002, 00003, etc, through 99999); or the Unit Location Number of Unit Suspense BT 350, 450, 650, 750, and 950.

    Note:

    Unit Location Numbers can be alpha or numeric. There are two locations assigned by the system; RLS and 000. For additional information, see IRM 4.119.1.2.16, Locations.

4.119.1.4.2  (10-01-2013)
Batch Status Codes

  1. The batch status code defines the status of a batch at any time during processing.

  2. The batch status code is updated either by the user or the BMF AUR system in workflow order. As work is assigned to a new batch type from a suspense batch type, the batch status reverts to a UA (batch is being assembled) to begin the cycle again, in workflow order.

  3. The batch status codes and their definitions are:

    Status Definition
    RT Return Transaction File Data (RTF) downloaded. This indicates that the RTF has been downloaded for an extract.
    UA Unassociated - The "UA" status indicates the batch is being assembled (built) but not yet completed by clerical.
    AG Aged Batch. The "AG" status indicates the batch has met appropriate suspense time frames.
    AB Associated Batch. The "AB" status indicates that batch association is complete.
    CB Cancel Batch. The "CB" status indicates a unit has canceled a previously selected batch.
    AU Assigned to a TE Unit. The "AU" status indicates the batch has been assigned/accepted by a TE unit for processing.
    BF Batch Finished. The "BF" status indicates an assigned batch has been completed by a TE unit.
    RB Release Batch. The "RB" status indicates the completed batch is being released by the Control Function.

    Caution:

    Ensure that once begun all actions to complete the update to "RB" are completed - through using the Save Icon (commit). Failure to do so prevents other users from using the Update Status to "RB " .

    DC Disassembly Complete. The "DC" status indicates the BMF AUR system disassembly of the batch has been completed.
    SB Suspense Batch. The "SB" status indicates that the batch is suspended.
    XX Batch is on hold. Contact your manager or lead.

  4. To update the batch status code:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from sub menu.

    3. Double click on Batch Status Location. The screen will display.

    4. Enter the eight-digit batch number in the batch field and <ENTER>.

    5. Enter the two-digit status code in the NEW STATUS field and <ENTER>.

    6. Click the "Save Icon" to commit.

    7. <F4> to Exit.

4.119.1.4.3  (10-01-2013)
Batch Building - General

  1. When cases are being assigned to a batch, there are specific stated requirements that must be met. System constraints require that a case must meet specific process code and current batch type criteria to be assigned to a batch. Batches are built manually or automatically by the system, depending on the current batch that is being built.

  2. The BMF AUR Coordinator sets parameters for the maximum volume for each work unit and batch.

  3. When the maximum volume for each work unit is reached, the BMF AUR System assigns these cases to the work unit and notifies the user that the work unit in the batch is completed.

    Note:

    To get an assigned batch number you can enter the first EIN of the cases being batched and commit (Save Icon). This will allow the clerk to prep the work units before completing the entire batch.

  4. When the maximum volume for the batch is reached, the system alerts the user that no more cases can be added.

  5. The batch building screen can be accessed by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

  6. There are three (3) menu options listed on the batch building menu. Some menu options are only available when certain actions are being taken. The three menu options are as follows:

    1. Create Batch - used to create a batch.

    2. Add to Batch - used to add cases to an existing batch.

    3. Check Notice Letter Date - used to get a listing of cases the system has identified as missing after no response cases have been batched into CP 2531 No Response BT 490, Aged CP 2030 Statutory Preparation BT 590, or Statutory Default BT 790.

  7. There are five (5) action boxes located on the right side of the Create Batch Screen.

    1. Close Batch - used to close a batch once batch is completed, places batch in "AB" status.

    2. Reseq - used to resequence a batch.

      Note:

      The Resequence option is not valid for certain batch types, see the IRM for the batch type to determine whether or not to Resequence the batch.

    3. Check Notice Letter Date - used to get a listing of cases the system has identified as missing after no response cases have been batched into CP 2531 No Response BT 490, Aged CP 2030 Statutory Preparation BT 590, or Statutory Default BT 790.

    4. Update Address used to update a temp or permanent address

    5. Transfer used to transfer cases out of the batch that is being created.

  8. When creating a batch, at least one TIN (case) must be entered and saved before exiting the system to generate the batch number.

  9. To exit the system before completing the work unit/batch, the work unit currently being input must be saved. Indicate the batch and work unit number on the folder and insert the cases assigned to the work unit.

  10. When using the Add option, the system indicates when the batch is full and cases cannot be added. When adding to a batch that is not full, the system either:

    • Alerts if the previous work unit has reached maximum size, or

    • Displays a message indicating the TINs are being added to a previous work unit

  11. Closing a batch automatically updates the batch status to "AB" . Once a batch has been closed, if the maximum volume for the work unit or batch has not reached, cases can be added. The batch status reverts to a UA.

    Exception:

    BT 560, 610, and 810 cannot be added to after the batch has been closed.

  12. When the batch has been assembled, print the appropriate Batch Listing and/or Work Unit listing by batch number. The listing is used as a transmittal document and can also be used to verify batch contents. The verification of batch contents is a local management decision. For additional information, see IRM 4.119.1.9.8, Batch Listings.

  13. Batch reports should be monitored to ensure all batches contain volume.

4.119.1.4.3.1  (10-01-2013)
Screening Batch Building (Batch Type (BT) 001-099, 310, 340 and 330)

  1. Initial batch building is also referred to as Extract and Screening.

  2. The BMF AUR inventory is ordered in groups referred to as extracts numbered 001-099 with sequence number 00000. When the returns are received they are built, either manually or systemically, into batch types that match the extract number (001-099).

  3. Returns (paper filed) are received from Campus Files and Federal Records Centers, stapled behind Form 4251, Charge-outs, and are manually built by clerks.

    Note:

    Do not build Form 4251, without a return treat as Classified Waste.

  4. Electronically filed returns (MeF) cases do not receive a Form 4251, Return Charge-out, and each case is identified as a "VIRTUAL" (V) case. The system auto-batches these cases into extract batches 001 - 099. The batches are identified as "virtual batches" on the Batch Inventory Report. The batches are systemically closed and updated to "AB" status. For specifics on identifying these cases, see IRM 4.119.1.2.13, Modernized e File

  5. The BMF AUR system has built in checks to ensure cases are built to the screening batch type that corresponds to the extract and/or current location.

  6. To build a screening batch:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

    4. Double click Create Batch from the expanded menu. The create batch screen will display.

      Note:

      To get an assigned batch number you can enter the first EIN of the cases being batched and commit (Save Icon). This will allow the clerk to prep the work units before completing the entire batch.

    5. Enter the appropriate three-digit batch type and click in the TIN field.

    6. Scan the bar code or enter the TIN of each case. Be sure two cases are not stuck together. Place entered returns face down to keep in strict order.

    7. The system alerts when a work unit is complete, label the work units. Keep work units separate and in strict order.

  7. When the maximum volume for the batch has been reached or there are no more cases to be built to the batch, close the batch and print the batch listing.

    Note:

    When building BT 330, print a pull listing and pull the cases, prior to closing the batch.

    1. Click the Close Batch action box, if batch is not full. The batch status updates to "AB" .

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listing from the expanded menu. The screen will display.

    6. Enter the eight-digit batch number in the batch number field.

    7. Select "S" for Sequence Number Tin from the Sort Order field and <ENTER>.

    8. Click the Print option on the system tool bar.

    9. Exit screen by clicking the "X" in the upper right hand corner.

    10. Place copy of the listing with the batch.

  8. Label and house completed screening batches.

  9. If cases do not build to the batch take the following actions:

    1. Error Message "Incomplete and Missing Data" - notate and place in the designated area for assignment to BT 380.

    2. Error Message "Invalid TIN" - notate and place in the designated area.

    3. A non MeF case Form 4251 with no return, treat as Classified Waste.

    4. Return with no Form 4251 - if it builds to the batch, attach a substitute Form 4251. If it does not build, research case history to determine handling notate and place in the designated area.

    5. BT 900 - verify that the case file was not ordered for Reconsideration. If not, remove and treat the Form 4251 as Classified Waste and place the return in the designated area to be returned to the Campus Files Operation.

  10. Loose documents (1099's, K-1 schedules, etc.) if found in screening, take the following actions:

    1. Research BMF AUR and take appropriate steps to associate with the case.

    2. If not in BMF AUR, research IDRS to determine handling.

4.119.1.4.3.2  (10-01-2013)
Response Batch Building (Batch Types (BT) 430, 440, 510, 530, 540, 560, 710, 730, and 740)

  1. Responses should have undergone several sorts for tax year, type of response, and received date before response batch building begins.

  2. Beginning TY 2012 when building response batches you have the option to build by "Virtual" or "Paper" . If attempting to build a paper case into a virtual batch, a message stating "Case is not virtual" displays. Build the correspondence into a "Paper" batch. If attempting to build a virtual case into a paper batch, a message stating "Case is not paper" displays. Build correspondence into a "Virtual" batch.

  3. When building Response Batches, the system prompts for an IRS received date. Prior to entering the TIN into a response batch, verify the IRS received date. The IRS received date is determined by following the priority criteria listed below:

    1. Oldest IRS received date stamped on correspondence.

    2. Envelope postmark date.

    3. Signature date.

    4. Current date.

  4. When a faxed response is received, the IRS received date is determined by the following priority criteria listed below:

    1. Fax date (printed on fax).

      Caution:

      The fax date is sometimes incorrect, use caution when determining whether to use this date.

    2. BMF AUR received date stamped on correspondence.

    3. Signature date.

    4. Current date.

  5. To build a response batch:

    1. Get the assigned work.

    2. Select Control from the BMF AUR menu tree.

    3. Select Batch from the sub menu.

    4. Select Batch Building from the expanded menu.

    5. Double click Create Batch, the batch building screen will display.

    6. Enter the appropriate three digit batch type.

    7. Beginning TY 2012 enter a "✓" in the VIRTUAL box and press <ENTER>. If box is not "✓" it is paper.

    8. A Build Response box appears. If all responses have the same received date, enter "✓" in the Receive Date box and enter the received date that applies to all the responses.

      Caution:

      Do not build multiple received dates into BT 530 and 730. These batches must contain responses with the same received date.

      If the responses have more than one received date, type "✓" in the TIN box. The TIN and the received date for each response needs to be entered.

    9. Scan the bar code or enter the TIN of each response. Be sure two responses are not stuck together. Place entered responses face down.

      Note:

      If the response does not build to the batch, see (9) below.

    10. The system alerts when a work unit is complete. Acknowledge the message.

    11. Prepare the work unit and batch sheets.

    12. Click the Save Icon to commit if work unit is incomplete.

  6. When the maximum volume for the batch has been reached or there are no more cases to be built to the batch, print the Pull Listing. The Pull Listing provides a column after the CSN to display the "V" indicator for Virtual Case (no physical case) to pull. For additional information, see IRM 4.119.1.4.4, Pull Listings.

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click on Pull Listing from the expanded menu. The screen will display. DO NOT CLOSE or RESEQUENCE the batch.

    4. Enter the eight-digit batch number

    5. Select "D" for date order in the Sort Order field. <ENTER>.

    6. Click the Print option on the system tool bar.

    7. Exit screen by clicking the "X" in the upper right hand corner.

  7. Pull the paper cases and associate the appropriate response with the case file.

    Note:

    Virtual cases will not have a folder.

  8. Label and house built response batches. See the Batch Type for instructions to complete clerical processing of these batches.

  9. The BMF AUR system has built in checks to ensure cases are built to the response batch type that corresponds to the current status and location. Responses that do not build to the batch should be noted with the BMF AUR message/information.

    1. If the system does not allow the TIN to be assigned to the batch being built, the system indicates the batch assignment of the TIN. This information is used to associate the response to the appropriate batch.

    2. If the response has been sorted to the wrong batch type, deliver to the appropriate batch building sort.

    3. Follow the instructions in IRM 4.119.1.5.23 (7) - (11), Batch Type (BT) 510 (Agreed Response), for systemic messages for BT 510 and IRM 4.119.1.5.38 (7) - (13), Batch Type (BT) 710 (Statutory Notice Agreed Responses), for systemic messages for BT 710.

    4. For all other responses that do not build, follow Campus direction.

  10. If the system displays current BT 900, case has been closed with an BMF AUR Process Code. Place the response in the designated area for closed cases.

    1. Build correspondence for closed cases into BT 910. For additional information on BT 910, see Reconsideration Response Batch Building (Batch Type (BT) 910) below.

    2. Follow Campus directions to process closed responses that do not build to BT 910. For additional information, see IRM 4.119.1.5.58, Batch Type (BT) 900 (Closure).

4.119.1.4.3.2.1  (10-01-2013)
Reconsideration Response Batch Building(Batch Type (BT) 910)

  1. When building Reconsideration Batches, the system prompts for an IRS receive date. Prior to entering responses into a reconsideration batch, verify the receive date of the responses. The IRS received date is determined by following the priority criteria below.

    1. Oldest IRS receive date stamped on correspondence.

    2. Envelope postmark date.

    3. Signature date.

    4. Current date.

  2. When a faxed response is received, the IRS received date is determined by the following priority criteria listed below:

    1. Fax date (printed on fax).

      Caution:

      The fax date is sometimes incorrect, use caution when determining weather to use this date.

    2. BMF AUR received date stamped on correspondence.

    3. Signature date.

    4. Current date.

  3. To build a Reconsideration batch:

    1. Get the assigned work.

    2. Select Control from the BMF AUR menu tree.

    3. Select Batch from the BMF AUR Sub menu.

    4. Select Batch building from the expanded menu.

    5. Double click Create Batch, the batch building screen will display.

    6. Type "910" and press <ENTER>.

    7. A Build Response By box will appear. If the responses have more than one receive date, type "✓" in the TIN box. The TIN and the received date for each response needs to be entered.

    8. Scan the bar code or enter the TIN of each response. Be sure two responses are not stuck together. Place entered responses face down and in strict order.

      Note:

      If the response does not build to the batch, see (5) below.

    9. The system alerts when a work unit is complete. Acknowledge the message.

    10. When the maximum volume for the batch has been reached or there are no more cases to be built to the batch, Click the "Save Icon" to commit and ensure the batch is closed.

      Note:

      DO NOT RESEQUENCE the BATCH.

    11. <F4> to exit.

  4. Label and house built reconsideration response batches. See the Batch Type for instructions to complete clerical processing of these batches.

  5. The BMF AUR system has built in checks to ensure cases are built to the response batch type that corresponds to the current status and location. Responses that do not build to the batch type should be noted with the BMF AUR message/information.

    1. If the case file is assigned to an existing batch, the system does not allow the TIN to be assigned to the batch being built. The system indicates the batch assignment of the TIN. The Case History Screen displays the current batch assignment information. This information is used to associate the response to the appropriate batch.

    2. If the response has been sorted to the wrong batch type, deliver to the appropriate batch building sort.

    3. For all other responses that do not build, follow Campus direction.

4.119.1.4.3.3  (10-01-2013)
Unit Release Batch Building (Batch Types (BT) 360, 460, 660, and 760)

  1. Cases suspensed in technical units are released after being worked. These completed cases are placed in a designated area.

  2. As directed, get the cases from each technical unit and print the RLS Batch report, see IRM 4.119.1.9.20 , RLS Batch Status Report.

  3. Sort all the gathered cases for building to BT 360, 460, 660, or 760 based on the PC/IPC assigned to the case.

    Note:

    Rather than sorting the cases by IPC/PC attempt to build all the cases to BT 660. The system only accepts the appropriate cases and displays a message indicating the correct target batch type. Make a note and set these aside.

    Target Batch Process/Internal Process Codes
    360 - Screening Release 41RR, 41MR, 4110, 4130, 4140, 4150, 4170, 4200, 4210, 4220, 4240, 4100, 4270, 4260, 4290, 4300, 4500, 41WP
    460 - CP 2531 Release 43MR, 43LT, 43PH, 4300, 4350, 4380, 4370, 4400, 4440, 4420, 4470, 4520 , 4XRF
    660 - CP 2030 Release 45RR, 45LT, 45PH, 45EX, 4500, 4520, 4530, 4560, 4570, 4590, 4670, 4680, 4600, 4700, 4720, 4XRF, 45RN,
    760 - Stat Release 47MR, 47LT, 47PH, 4700, 4720, 4800, 4760, 4780, 4770, 4790, 4870, 4880, 4850, 4810, 4820, 4830, 4840, 4750, 4890, 4XRF, 47SR
    930 - Reconsideration Unit Release 49RR, 49TR, 49LT, 4900, 4910, 4920, 4930, 4940

    Note:

    Due to the time sensitive nature of the cases, PC 4800 cases should be built into a separate BT 860.

    Note:

    PC 4110, 4130, 4350, 4380, 4560, 4570, 4780 and 4790, require an AMDISA print

  4. Use the case files (gathered from all technical units) and/or the RLS Batch Status Report to build the appropriate Unit Release batches:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter the appropriate three digit batch type.

    6. Scan the bar code or enter each TIN.

    7. When all cases are entered, Click the Save Icon to commit.

  5. Close the batch by taking the following action:

    1. Click the Close Batch action box option, the batch status updates to "AB" .

    2. <F4> to Exit.

  6. To update the batch status:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from sub menu.

    3. Double click on Batch Status Location. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "BF" in the NEW STATUS field .

    6. Click the "Save Icon" to commit.

    7. <F4> to Exit.

  7. Verify the process codes using the VERIFY PC menu option:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Verify PC Sequence the screen will display.

    4. Enter the eight-digit batch number in the batch number field.

    5. Select Show PCs or enter a PC to display.

    6. <ENTER> and follow system prompts.

    7. Enter the PC for each TIN.

    For additional information, see IRM 4.119.1.6.1, Verification of Process Codes.

  8. After process code verification, update the batch status to "RB" :

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click on Batch Status Location the screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field.

    6. Click the "Save Icon" to commit.

    7. <F4> to Exit.

  9. If there are error conditions present, the Cases in Error Screen displays.

    1. Notate the error message.

    2. Transfer the case to the TE who worked the case. For instructions on transferring cases, see IRM 4.119.1.2.25, Transfers.

  10. Disassemble the batch by releasing the cases to the appropriate area based on the PC/IPC.

  11. Cases with IPC 4XMI (Manual Interest) are directly batched into Manual Interest BT 860. For additional instructions, see IRM 4.119.1.5.30, Batch Type (BT) 860 (Manual/Interest/Rejects).

4.119.1.4.4  (10-01-2013)
Pull Listings

  1. Two types of listings are used to pull cases from suspense batches:

    • The Sequence Number-Notice Date Pull List prints in CSN order. For additional information, see IRM 4.119.1.9.22, Sequence Number/Notice Date Pull Listing

    • The Sequence Number-TIN Batch Listing prints in the same order the TINs were entered in the batch. For additional information, see IRM 4.119.1.9.8.3, Sequence Number-TIN Batch Listing.

      Reminder:

      Beginning TY 2012 and subsequent all Pull Listings display a "V" to identify the Virtual cases in the batch and there is no physical case file to pull.

  2. To print the pull listing:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click on Pull Listing . The screen will display.

    4. Enter the eight digit batch number.

    5. Select "D" for date order in the SORT Order field and <ENTER>.

    6. If using the "S" option, the pull listings must be generated and printed before the Reseq menu option is selected.

    7. Click the print option on the system tool bar to print. For additional information, see IRM 4.119.1.4.4, Pull Listings.

    8. To exit the report press the "X" in the top right hand corner of the report.

4.119.1.4.5  (10-01-2013)
Resequencing Response/Undeliverable Batches

  1. Batches are built in the order the TIN is entered. As each TIN is entered, a CSN is assigned based on the batch being built.

  2. Before the batch is closed, the Reseq menu option can be selected. When selected, the system sequences the batch in CSN order. These sequence numbers do not match the physical order of the batch.

    Caution:

    If using the "S" option, the pull listings must be generated and printed before the Reseq menu option is selected.

    Note:

    The resequence option is not available for virtual response batches.

  3. To resequence a batch:

    1. Select Control from the BMF AUR Main menu.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen displays.

    5. Enter the eight-digit batch number in the batch number field and <ENTER>.

    6. Select Reseq action box option.

      Note:

      If closing the batch, click the Close Batch action box option, the batch status updates to "AB" .

      Note:

      To print the batch listing, see IRM 4.119.1.9.8, Batch Listings.

4.119.1.5  (10-01-2012)
Specific Batch Type (BT) Definition

  1. The following information provides a definition of batch types and outlines the characteristics and functionality of batch types in the BMF AUR system.

4.119.1.5.1  (10-01-2013)
Batch Types (BT) 001-099 (Screening Association)

  1. Cases are ordered into inventory in groups referred to as extracts. As case information for these extracts is downloaded into BMF AUR, it is assigned a batch type number that ranges sequentially from 001 through 099. These digits represent the extract number. The clerical group builds paper cases using the Form 4251 attached to the tax return into the initial screening batches. The batches are held in "AB" status until requested by a technical unit. Cases downloaded but not built to a Screening BT 001-099 within a designated time frame are automatically moved by the system to BT 300.

  2. Beginning TY 2012 and subsequent MeF virtual cases do not receive a Form 4251 and are auto batched by the system. See IRM 4.119.1.2.7, Charge-outs (Forms 4251), and IRM 4.119.1.2.13, Modernized e File for additional information.

  3. Form 4251 with no tax return should not be built into Screening BT 001-099 or 340. Destroy these Form 4251.

  4. The system automatically moves the case to BT 300, assigns IPC 41RR and reorders the return on the date designated by the BMF AUR Coordinator. If the return is not received and built into a BT 310 within 60 days of the designated reorder date, the system closes the case(s) using PC 4290.

  5. Cases with missing/incomplete data are identified by the system during batch building, and are built into BT 380. (In addition to the tax return or tax return data, a complete case also needs the information return data and the tax account information.) If the missing data is not received within 45 days from the extract download date, the system closes the case(s) using PC 4260.

  6. For instructions on building BT 001-099, see IRM 4.119.1.4.3.1, Screening Batch Building (Batch Type (BT) 001-099, 340, 310, and 330).

4.119.1.5.2  (10-01-2012)
Batch Type (BT) 340 (Priority Screening Batches)

  1. These are batches of screening cases which require expedited processing as determined by local management.

  2. The cases may be removed from the original extract batches or batched initially to a BT 340.

  3. For instructions on building BT 340, see IRM 4.119.1.4.3.1, Screening Batch Building (Batch Type (BT) 001-099, 340, 310, and 330).

4.119.1.5.3  (10-01-2012)
Batch Type (BT) 300 (Missing Return Suspense)

  1. The system assigns two types of cases to BT 300:

    • Cases assigned IPC 4XWP (Wrong Pull) by the TE because the Federal Records Center pulled the wrong DLN

    • Cases from a Download BT 001-099 that have not been batched into a Screening Association BT 001-099, or Priority Screening BT 340 by the date set by the BMF AUR Coordinator

  2. The system generates an IPC 41RR and reorders the controlling DLN based on a reorder date set by the BMF AUR Coordinator for both types of cases in Missing Return BT 300.

  3. If the system has no indication the return was received (built into Complete Case BT 310) within 60 days, the system closes the case with a PC 4290 and generates an Unavailable Return Report. For additional information, see IRM 4.119.1.9.28, Unavailable Return Report.

4.119.1.5.4  (10-01-2012)
Batch Type (BT) 310 (Complete Cases)

  1. TINs previously assigned to Missing Return BT 300 and Missing Data Suspense BT 380 are built into Complete Case BT 310 when the return or data is received.

  2. Before the system allows this action to take place, the current IPC must be one of the following:

    • PC 4030

    • IPC 41RR

    • IPC 4XWP

  3. For instructions on building BT 310, see IRM 4.119.1.4.3.1, Screening Batch Building (Batch Type (BT) 001-099, 340, 310, and 330).

4.119.1.5.5  (10-01-2012)
Batch Type (BT) 380 (Missing Data Suspense)

  1. When building Screening BT 001-099, the system indicates if there is missing tax account or information return data. If this indication is received, the cases are built into Missing Data Suspense BT 380 and are maintained in TIN order.

  2. To build BT 380:

    1. Select Control from the BMF AUR menu.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Create Batch , the batch building screen will display.

    5. Enter 380 in the Batch Type and press <ENTER>.

    6. Scan the bar code or enter the TIN of each case. Be sure two cases are not stuck together.

    7. If cases do not build to BT 380, notate the BMF AUR message on the case and see lead for handling.

  3. The system generates a Completed Case Report when the missing data is received. To print the report, see IRM 4.119.1.9.12, Completed Case Report. Use the report to:

    1. Pull the case(s) from the suspense file.

      Note:

      Beginning TY 2012 and subsequent virtual cases do not have case folders.

    2. Build the case(s) to Complete Case BT 310.

  4. If the missing data is not received within 45 days, the system assigns PC 4260 to the case and generates a Closed Missing Data Case Report. To print the report, see IRM 4.119.1.9.11, Closed Missing Data Case Report. Use the report to:

    1. Pull the case(s) from the suspense file.

    2. Send the return(s) to the Files Operation.

4.119.1.5.6  (10-01-2012)
Batch Type (BT) 330 (Research Complete)

  1. Cases that have received the requested research are built to Research Complete BT 330 from the previously assigned Research Suspense BT 370 or Miscellaneous Referral BT 320. Before the research cases can be built to Research Complete BT 330, the current process code must be IPC 41RR (Research-Additional Return Requested) or IPC 41MR (Miscellaneous Referral).

  2. For instructions to build BT 330, see IRM 4.119.1.4.3.1, Screening Batch Building (Batch Type (BT) 001-099, 340, 310, and 330).

  3. Once the maximum volume has been reached, or the volume of the batch is at the point where the user does not want to add additional TINs, print a Pull Listing in Notice Date Order.

  4. Pull the cases, associate the research and update the batch to status "AB" for the technical units to order and process.

4.119.1.5.7  (10-01-2012)
Batch Type (BT) 370 (Research Suspense)

  1. Cases are automatically assigned to Research Suspense BT 370 by the system based on the assignment of IPC 41RR. The system moves the TINs when the status of the current screening batch is updated to "RB" . When cases are assigned to this batch type, cases are maintained in CSN order for association with the generated folder.

  2. These cases are stored in the BMF AUR Control Function while the requested research is being completed.

  3. The Aged Screening Research Pull List is generated weekly for cases that are not completed within 60 days from the request date. The system closes these cases with PC 4290. To print the report, see IRM 4.119.1.9.4, Aged Screening Research Pull Listing. Every week when the listing is available:

    1. Pull the case(s) from the suspense file using the listing.

    2. Remove and destroy the Form 4251 as classified waste.

    3. Send the return(s) back to the Campus Files Operation.

4.119.1.5.8  (10-01-2013)
Batch Type (BT) 320 (Miscellaneous Referrals)

  1. Cases which require additional technical assistance are built into Miscellaneous Referral BT 320.

  2. Cases must have a current IPC of 41MR. These batches are available for request and processing by the technical units.

  3. To build batch type 320, follow campus directions.

4.119.1.5.9  (10-01-2012)
Batch Type (BT) 350 (Screening Unit Suspense)

  1. Screening cases which require a technical determination from the manager or lead TE are transferred by the TE to their Screening Unit Suspense Batch.

  2. When a TE transfers a case to Unit Suspense, the system automatically generates IPC 41TR and moves the case to Screening Unit Suspense BT 350.

  3. These cases are kept in suspense files in the technical units until the issue is resolved and the case is released in the unit's designated area for clerical retrieval.

    Reminder:

    The last three digits of Unit Suspense Batch numbers are the Unit Location Number.

4.119.1.5.10  (10-01-2013)
Batch Type (BT) 360 (Screening Unit Release)

  1. Cases in Screening Unit Suspense BT 350 are worked by TEs and released in a designated area. As directed, get the cases and sort to build into various Unit Release batches.

  2. For instructions to build and process BT 360, see IRM 4.119.1.4.3.3, Unit Release Batch Building (Batch Types (BT) 360, 460, 660, and 760).

  3. Build these cases to BT 360 by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter the appropriate three-digit batch type.

    6. Scan the bar code or enter each TIN.

    7. When all cases are entered, click on the Save Icon to commit.

  4. Close the batch by taking the following actions:

    1. Click the Close Batch action box. The batch status updates to Associated Status.

    2. Press<F4> to Exit.

  5. To update the batch status:

    1. Select the tax year from the BMF AUR Year menu.

    2. Select Control from the BMF AUR menu tree.

    3. Select Batch from the sub menu.

    4. Double click Batch Status Location from the expanded menu. The screen will display.

    5. Enter the eight-digit batch number and <Enter>.

    6. Enter "BF" in the NEW STATUS field and <Enter>.

    7. Click on "Save Icon" to commit.

    8. <F4> to Exit.

  6. Verify the process codes by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Verify PC Sequence.

    4. Enter the eight-digit batch number and <Enter>.

    5. Select Show PCs to display.

    6. Press <Enter> and follow system prompts.

    For additional information, see IRM 4.119.1.6.1, Verification of Process Codes.

  7. After process code verification, update the batch status to "RB" by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <Enter>.

    5. Enter "RB" in the NEW STATUS field and <Enter>.

    6. Click on "Save Icon" to commit.

    7. <F4> to Exit.

  8. If there are error conditions present, the Cases in Error Screen displays.

    1. Notate the error message on the folder and set the case aside.

    2. Transfer the case to the TE who worked the case. For instructions on transferring cases, see IRM 4.119.1.2.25, Transfers.

  9. Disassemble the batch by releasing the cases to the appropriate area based on the PC/IPC.

    Note:

    IPC 4XRF is returned to the CSN located on the case folder.

  10. Cases with IPC MI (Manual Interest) are directly batched into Manual Interest BT 860. For additional instructions, see IRM 4.119.1.5.30, Batch Type (BT) 860 (Manual Interest/Rejects)

4.119.1.5.11  (10-01-2013)
Batch Type (BT) 620 (Remail CP 2030/Recomp) - General

  1. When building no response CP 2030 cases and undeliverable CP 2030/Recomps the system identifies cases with a new address. These cases with updated addresses are built into Remail CP 2030/Recomp BT 620.

    Note:

    Cases with a new address and a manual interest condition are built into Manual Interest BT 860.

  2. When creating or adding to Remail CP 2030/Recomp BT 620, check either "No Response" or "Undeliverable" .

  3. When the status for BT 620 is updated to "RB" , the system:

    1. Assigns a new notice date to the batch.

    2. Updates cases with an Amended process code.

    3. Moves the cases to the Recomputed CP 2030 Suspense BT 600.

    4. Generates an amended notice.

  4. Below are the fallout conditions that can occur for Undeliverable CP 2030/Recomputed or Amended CP 2030 or Letter for BT 620:

    • New Transactions

    • TC 520

    • Letter 4552C associated with the case

    • New Payer/Agent information

    • 530 closing code 07 or 10

    • TC 604

    • TC 780

    • Manual Interest

  5. Cases receive new CSNs and folders.

    Note:

    Beginning TY 2012 virtual cases do not receive a new folder.

4.119.1.5.11.1  (10-01-2013)
Batch Type (BT) 620 - Undeliverable CP 2030/Recomps

  1. Cases are classified as Undeliverable when the Post Office returned the CP 2030/Recomp notice as undeliverable and the system identified a new address when the cases are being batched.

  2. The undeliverable CP notice is used as the input document to build Remail CP 2030/Recomp BT 620. The Bar Code Indicator 1, 3, or 4, which identifies which copy of the notice sent to the taxpayer, MUST be entered.

    Note:

    Undeliverable POA notices cannot be batched into Remail CP 2030/Recomp BT 620. Discard the undeliverable notice/letters in accordance with local classified waste procedures. .

  3. To build an undeliverable BT 620:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter BT 620 and <ENTER>.

    6. Enter a check in the box for "Undeliverable" .

    7. Scan the bar code or enter the TIN of each undeliverable CP notice identified with a better address.

      Note:

      If a new transaction, payer agent, new address with a new transaction is present the system will display a message, set cases aside to build to BT 845. If a zip code in a disaster area is present the system will display a message, set cases aside to build to BT 834.

    8. Discard the Undeliverable CP Notice in accordance with classified waste procedures.

    9. When the batch is full or there are no more undeliverable CP notices with a better address to build, click the Save Icon.

    Note:

    The system marks the corresponding CP 2030/Recomp Notice with an Undeliverable Indicator "M" (Remail) in the Action Code field on the Case History Screen.

    Note:

    True Undeliverable occur when the BMF AUR System did not identify a new address and marked the case with an Undeliverable Indicator "T" .

  4. Access and print the pull listing.

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull Listing the screen will display. DO NOT CLOSE or RESEQUENCE the batch.

    4. Enter the eight digit batch number in the batch number field.

    5. Select "D" for date order in the Sort Order field and <ENTER>.

    6. Click the Print option on the system tool bar and enter the number of copies needed. .For more information, see IRM 4.119.1.4.4, Pull Listings.

    7. To exit the report, press the "X" in the top right hand corner of the report.

  5. Use the listing to pull the cases.

    Reminder:

    Beginning TY 2012 and subsequent virtual cases do not have a physical case file to pull.

  6. To finish BT 620 for Undeliverables:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen displays.

    5. Enter the eight digit batch number in the batch number field.

    6. Select Reseq action box option.

    7. Click the Close Batch, action box the batch status updates to "AB" .

    8. <F4> to Exit.

  7. Update the batch status to "RB" :

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number in the batch number field and <ENTER>.

    5. Enter "RB" in the NEW STATUS field.

    6. Click the Save Icon to commit.

    7. <F4> to Exit.

  8. Print the Suspense Summary report:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Suspense Summary from the expanded menu. The screen will display.

    4. Enter the eight digit batch number in the batch number field and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  9. Label and place in the appropriate suspense area based on the CSNs assigned to the cases.

4.119.1.5.11.2  (10-01-2012)
Batch Type (BT) 620 - No Response CP 2030/Recomps with a Better Address

  1. Beginning TY 2012 when No Response cases are being systemically batched to BT 590, the system checks for Fallout conditions, see IRM 4.119.1.5.28, Batch Type (BT) 590 (Aged CP 2030/Recomp Stat Preparation) General.

  2. The system auto batches cases identified with new addresses to BT 620 and updates to AB status.

  3. To identify the cases that were systemically built to BT 620 during the weekend processing, each week access the RB report by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Aging from the expanded menu.

    4. Select Auto Purge from the drop down menu.

    5. Double click RB Batches The screen will display.

    6. Enter the eight digit batch number in the batch number field and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report, press the "X" in the top right hand corner of the report.

  4. Print a pull listing for each BT 620 by taking the following actions:

    1. Select Reports from the BMF AURmenu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull Listing from the expanded menu. The screen will display

    4. Enter the eight digit batch number in the batch number field.

    5. Select "D" for date order in the SORT ORDER field and <ENTER>.

    6. Click the Print option on the system tool bar and enter number of copies needed. For additional information, see IRM 4.119.1.9.22, Sequence Number/Notice Date Pull Listing

    7. To exit the report, press the "X" in the top right hand corner of the report.

  5. Pull paper (non-virtual) cases in the order they are on the pull list.

  6. To update the batch status to "RB" take the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location the screen will display.

    4. Enter the eight-digit batch number in the batch number field and <ENTER>.

    5. Enter "RB" in the NEW STATUS field and <ENTER>.

    6. Click the Save Icon to commit.

    7. <F4> to Exit.

  7. Print the suspense summary report:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Suspense Summary from the expanded menu. The screen will display.

    4. Enter the eight digit batch number in the batch number field and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  8. Label and place in the appropriate suspense area based on the CSNs assigned to the cases.

4.119.1.5.12  (10-01-2013)
Batch Type (BT) 850 (Rejects)

  1. Each week, the BMF AUR system generates a weekly Reject Listing identifying rejected cases (the notice was not generated and the notice information is no longer available). Print the listing for each open tax year in BMF AUR. The cases are pulled from the suspense file and built into the appropriate batch based on the reject code. These batches are made available for request and processing by the technical units.

  2. Print the Reject Listing.

    1. Pull the cases on the listing.

    2. Notate the reject code (located to the right of each case) on each case.

    Note:

    For additional information, see IRM 4.119.1.9.21 Reject Listing

  3. Cases with a Reject Code 7 (Declared Disaster Area) are built into Reject BT 850.

  4. Build reject code 7 cases to BT 850:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter 850 in the Batch Type.

    Note:

    For additional information on notice rejects, see IRM 4.119.1.3.3, CP 2030/CP 2030 Recomputation Notice Rejects.

  5. Close the batch and print the batch listing:

    1. Click the Close Batch - action box do not resequence.

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listing the screen will display.

    6. Enter or select "S" Sequence-number-tin from the Value menu.

    7. Enter the eight-digit batch number and <ENTER>.

    8. Click the Print option on the system tool bar to print and type "1" for the number of copies to print.

    9. To exit the report, press the "X" in the top right hand corner of the report.

  6. Complete all batch labeling and take the completed batch to the designated area.

4.119.1.5.13  (10-01-2013)
Batch Type (BT) 400 (CP 2531 Suspense Batch)

  1. The system automatically moves cases requiring a CP 2531 Notice to CP 2531 Suspense BT 400 based on PC 4300 identified during the systemic disassembly process.

  2. The cases are filed in CSN order and remain in suspense in CP 2531 Suspense BT 400 until a response is received, the notice is returned as undeliverable, or the suspense time frame expires.

4.119.1.5.14  (10-01-2012)
Batch Type (BT) 430 (CP 2531 Response)

  1. When a response to a CP 2531 is received, the TIN is assigned to CP 2531 Response BT 430. The batch is built by scanning or key entering the TIN. The correspondence is used as the input document.

    Note:

    If a response with an IRS received date that is 20 days or older is entered, the system alerts that the response must be assigned to BT 440, CP 2531 Priority Response.

  2. Only one IRS received date can be assigned to CP 2531 Response BT 430. The system allows more than one BT 430 with the same received date to be built at the same time.

  3. For instructions to build BT 430, see IRM 4.119.1.4.3.2, Response Batch Building (Batch Types (BT) 430, 440, 510, 530, 540, 560, 710, 730, and 740.

  4. Use the Pull Listing to pull the cases, keeping the cases in the order pulled.

    Note:

    If virtual batch (5) - (8) below do not apply, go to (9).

    Reminder:

    Beginning TY 2012 and subsequent virtual cases do not have case folders to pull.

    Note:

    Recommendation - after a thorough search fails to locate the case, notate on the response "4XLC" and leave in the response batch for the TE to determine whether or not processing can continue.

  5. Print a pull listing:

    Note:

    Pull paper (non-virtual) cases in the order they are on the pull list.

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull Listing from the expanded menu. The screen will display

    4. Enter the eight digit batch number and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed. For additional information, see IRM 4.119.1.4.4, Pull Listings.

    6. To exit the report press the "X" in the top right hand corner of the report.

  6. Associate the responses, verifying that the response is associated with the correct case file. For lost responses, see IRM 4.119.1.8.32, Internal Process Code 4XLR (Lost Response) and IRM 4.119.1.5.59, Batch Type (BT) 870 (Lost Response Suspense).

    Note:

    As the cases are pulled in CSN order, the responses should also be sequenced in CSN order to make association easier.

  7. To Resequence the batch on BMF AUR:

    Note:

    The resequence option is not available for virtual batches.

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen will display.

    5. Enter the eight-digit batch number and<ENTER>.

    6. Select Reseq action box.

    7. <ENTER>.

  8. Close the batch and print the batch listings:

    1. Click the Close Batch, action box the batch status updates to "AB" .

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listing the screen will display.

    6. Enter or select one of the available options from the Value menu and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report press the "X" in the top right hand corner of the report.

  9. Complete all work unit and batch labeling. Deliver the batch to the designated area.

4.119.1.5.15  (10-01-2012)
Batch Type (BT) 480 (CP 2531 Unit Research Suspense)

  1. CP 2531 cases requiring a return request or transcript (additional research) are updated by the TE with IPC 43RR. The system automatically builds the case to the appropriate unit suspense batch based on IPC 43RR and the SEID of the TE. These cases are generally suspended in the technical unit and should be monitored by the TE to ensure the requested research is received.

  2. The research the TE requested is ordered daily by the system.

  3. When the research is received, send the information to the appropriate unit (shown in the "Remarks" field on the research document). The TE works and releases the cases.

    Note:

    Local management determines where to suspend these cases, in the individual tax examining units or in the clerical area.

4.119.1.5.16  (10-01-2013)
Batch Type (BT) 420 (CP 2531 Miscellaneous Referral)

  1. Cases built into CP 2531 Miscellaneous Referral BT 420 must have an IPC 43MR assigned. Tax Examiners assign this IPC when technical assistance is required to continue processing the case.

  2. These batches are available for request and processing by the designated technical unit(s).

  3. To build batch 420, follow campus directions.

4.119.1.5.17  (10-01-2012)
Batch Type (BT) 440 (CP 2531 Priority Response)

  1. CP 2531 response cases that should receive priority handling are built to CP 2531 Priority Response BT 440.

  2. CP 2531 responses with an IRS received date of 20 days or older MUST be built into CP 2531 Priority Response BT 440.

  3. CP 2531 Priority Response BT 440 can have different IRS received dates assigned to the batch. BT 440 may be built by TIN (a received date entered for each case), or by the RECD DATE option (all cases have the same received date). The batch ages on the system based on the oldest received date assigned to the batch.

  4. For instructions on building BT 440, see IRM 4.119.1.4.3.2, Response Batch Building (Batch Types (BT) 430, 440, 510, 530, 540, 560, 710, 730, and 740).

    Note:

    If virtual batch, (5)-(9) below do not apply, go to (10).

  5. Use the Pull Listing to pull the cases.

    Reminder:

    Beginning TY 2012 and subsequent virtual cases do not have case folders to pull.

    Note:

    Recommendation - after a thorough search fails to locate the case folder, notate the response with "4XLC" and leave in the response batch for the TE to determine whether or not processing can continue.

  6. Access and print the pull listing:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull Listing from the expanded menu. The screen will display

    4. Enter the eight digit batch number and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed. For additional information, see IRM 4.119.1.4.4, Pull Listings.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  7. Associate the responses, verifying that the response is associated with the correct case file. For lost responses, see IRM 4.119.1.8.32, Internal Process Code 4XLR (Lost Response) and IRM 4.119.1.5.59, Batch Type (BT) 870 (Lost Response Suspense).

    Note:

    As the cases are pulled in CSN order, the responses should also be sequenced in CSN order to make association easier.

  8. To Resequence the batch on BMF AUR:

    Note:

    The resequence option is not available for virtual response batches.

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen will display.

    5. Enter the eight-digit batch number and <ENTER>.

    6. Select Reseq action box.

    7. <ENTER>.

  9. Close the batch and print the batch listing:

    1. Click the Close Batch, action box the batch status updates to "AB" .

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listing the screen will display.

    6. Enter or select one of the available options from the Value menu and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report, press the "X" in the top right hand corner of the report.

  10. Complete all work unit and batch labeling. Deliver the batch to the designated area.

4.119.1.5.18  (10-01-2013)
Batch Type (BT) 450 (CP 2531 Unit Suspense)

  1. Cases are moved to CP 2531 Unit Suspense BT 450 when:

    1. A TE requires a technical determination from a manager or lead TE on a CP 2531 case. The TE transfers the case. The system updates the IPC to 43TR and moves the case to Unit Suspense.

    2. A case requires a change due to a Telephone Inquiry and is requested by a TE, the system updates the IPC to 43TL.

  2. The system creates a request charge out document which is used to pull the case on all requested cases.

  3. Transfer the case(s) back to the TE by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Case from the sub menu.

    3. Double click Control Case.

    4. Enter the TIN of case to be transferred.

    5. Enter SEID of TE.

    6. <ENTER>.

    7. Click on Save Icon to commit.

  4. The system moves the case to Unit Suspense.

  5. Send the case to the requesting TE.

    Reminder:

    The last three digits of Unit Suspense Batch numbers are the Unit Location Number.

4.119.1.5.19  (10-01-2013)
Batch Type (BT) 460 (CP 2531 Response Release)

  1. Cases in CP 2531 Unit Suspense BT 480 or 450, are worked by the TEs and released in a designated area. As directed, get the cases from each unit and sort to process the Unit Release BT 460.

  2. For instructions to build and process BT 460, see IRM 4.119.1.4.3.3, Unit Release Batch Building (Batch Types (BT) 360, 460, 660, and 760).

  3. Build these cases to BT 460 by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter the appropriate three-digit batch type.

    6. Scan the bar code or enter each TIN.

    7. When all cases are entered, click on the Save Icon to commit.

  4. Close the batch by taking the following actions:

    1. Click the Close Batch action box. The batch status updates to Associated Status.

    2. Press<F4> to Exit.

  5. To update the batch status:

    1. Select the tax year from the BMF AUR Year menu.

    2. Select Control from the BMF AUR menu tree.

    3. Select Batch from the sub menu.

    4. Double click Batch Status Location from the expanded menu. The screen will display.

    5. Enter the eight-digit batch number and <Enter>.

    6. Enter "BF" in the NEW STATUS field and <Enter>.

    7. Click on "Save Icon" to commit.

    8. <F4> to Exit.

  6. Verify the process codes by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Verify PC Sequence.

    4. Enter the eight-digit batch number and <Enter>.

    5. Select Show PCs or enter a PC to display.

    6. Press <Enter> and follow system prompts.

    7. Enter the PC for each TIN.

    For additional information, see IRM 4.119.1.6.1, Verification of Process Codes.

  7. After process code verification, update the batch status to "RB" by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <Enter>.

    5. Enter "RB" in the NEW STATUS field and <Enter>.

    6. Click on "Save Icon" to commit.

    7. <F4> to Exit.

  8. If there are error conditions present, the Cases in Error Screen displays.

    1. Notate the error message on the folder and set the case aside.

    2. Transfer the case to the TE who worked the case. For instructions on transferring cases, see IRM 4.119.1.2.25, Transfers.

  9. Disassemble the batch by releasing the cases to the appropriate area based on the PC/IPC.

    Note:

    IPC 4XRF is returned to the CSN located on the case folder.

  10. Cases with IPC MI (Manual Interest) are directly batched into Manual Interest BT 860. For additional instructions, see IRM 4.119.1.5.30, Batch Type (BT) 860 (Manual Interest/Rejects)

4.119.1.5.20  (10-01-2012)
Batch Type (BT) 470 (CP 2531 Letter Suspense)

  1. Cases requiring a letter after the CP 2531 are assigned IPC 43LT or 43PH. During the systemic disassembly process, the system moves these cases to CP 2531 Letter Suspense BT 470.

  2. The cases assigned an IPC 43LT or 43PH are filed in CSN order and remain in the batch until a response is received, the letter is returned undeliverable or the suspense time frame expires.

4.119.1.5.21  (10-01-2013)
Batch Type (BT) 410 Undeliverable CP 2531

  1. Cases are classified as Undeliverable when the Post Office returned the CP 2531/Recomp notice as undeliverable and the system identified a new address when the cases are being batched.

  2. The undeliverable CP notice is used as the input document to build Remail CP 2531/Recomp BT 410. The Bar Code Indicator 1, 3, or 4, which identifies which copy of the notice sent to the taxpayer, MUST be entered.

    Note:

    Undeliverable POA notices cannot be batched into Remail CP 2531/Recomp BT 410. Discard the undeliverable notice/letters in accordance with local classified waste procedures. .

  3. To build an undeliverable BT 410:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter BT 410 and <ENTER>.

    6. Scan the bar code or enter the TIN of each undeliverable CP notice identified with a better address.

      Note:

      If a new transaction, payer agent, new address with a new transaction, TC 520, TC 530 with closing code 07 or 10, TC 604, TC 780 or Letter 4552C associated with the case is present the system will display a message, set cases aside to build to BT 843. If a zip code in a disaster area is present the system will display a message, set cases aside to build to BT 843

    7. Discard the Undeliverable CP Notice in accordance with classified waste procedures.

    8. When the batch is full or there are no more undeliverable CP notices with a better address to build, click the Save Icon.

    Note:

    The system marks the corresponding CP 2531/Recomp Notice with an Undeliverable Indicator "M" (Remail) in the Action Code field on the Case History Screen.

    Note:

    True Undeliverable occur when the BMF AUR System did not identify a new address and marked the case with an Undeliverable Indicator "T" .

  4. Access and print the pull listing.

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull Listing the screen will display. DO NOT CLOSE or RESEQUENCE the batch.

    4. Enter the eight digit batch number in the batch number field.

    5. Select "D" for date order in the Sort Order field and <ENTER>.

    6. Click the Print option on the system tool bar and enter the number of copies needed. .For more information, see IRM 4.119.1.4.4, Pull Listings.

    7. To exit the report, press the "X" in the top right hand corner of the report.

  5. Use the listing to pull the cases.

    Reminder:

    Beginning TY 2012 and subsequent virtual cases do not have a physical case file to pull.

  6. To finish BT 410 for Undeliverables:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen displays.

    5. Enter the eight digit batch number in the batch number field.

    6. Select Reseq action box option.

    7. Click the Close Batch, action box the batch status updates to "AB" .

    8. <F4> to Exit.

  7. Update the batch status to "RB" :

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number in the batch number field and <ENTER>.

    5. Enter "RB" in the NEW STATUS field.

    6. Click the Save Icon to commit.

    7. <F4> to Exit.

  8. Print the Suspense Summary report:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Suspense Summary from the expanded menu. The screen will display.

    4. Enter the eight digit batch number in the batch number field and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  9. Label and place in the appropriate suspense area based on the CSNs assigned to the cases.

4.119.1.5.21.1  (10-01-2013)
Batch Type (BT) 490 (Aged CP 2531/CP 2030 Preparation) - No Responses

  1. Cases in BT 400 and 470 have a designated suspense time frame. The cases remaining in these major suspense batches when that suspense time frame has expired are "SYSTEMICALLY" built to BT 490 to generate a CP 2030.

  2. When No Response cases are being systemically batched the system checks for Fallout conditions. After WEEK END processing print the "Auto-Purge Pull Listing." The listing displays the following:

    1. Notice Date.

    2. Suspense Sequence Number.

    3. Virtual Indicator.

    4. TIN.

    5. Target Batch.

    6. Fallout Condition.

  3. Use the Auto-Purge Pull Listing to pull the cases. Build into the designated target batch.

    Exception:

    The fallout conditions listed below are systemically built to BT 843. See IRM 4.119.1.5.51, Batch Type 84X for additional information.

    Note:

    Virtual cases do not have a physical folder.

  4. Fall out conditions:

    1. New Transactions

    2. Net Tax Increase of zero or less

    3. Net Tax Below Tolerance

    4. TC 520

    5. TC 530 Closing Code 07 or 10

    6. TC 604

    7. TC 780

    8. Letter 4552C associated with the case

    9. New Payer Agent information

    10. $1 M or over tax increase

    11. No prior CP 2531 not sent

  5. Cases identified as Manual Interest are built into Batch Type 860.

  6. Update the batch to "RB" status:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field, press <ENTER> and click the "Save Icon" to commit.

    6. <F4> to Exit.

  7. Once the batch is in "RB" status print the Suspense Summary Report:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Suspense Summary from the expanded menu. The screen will display.

    4. Enter the eight digit batch number in the batch number field and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  8. The BMF AUR System updates the cases with PC 4520, moves the cases to Recomputed CP 2030 Suspense BT 600, assigns a CSN and folders are printed.

    Note:

    Virtual Cases do not receive a folder. Do not input "4XLC" on these cases.

4.119.1.5.22  (10-01-2013)
Batch Type (BT) 500 (CP 2030 Suspense Batch)

  1. The system automatically moves cases requiring a CP 2030 Notice to CP 2030 Suspense BT 500 based on the assignment of PC 4500 (not PC 450A) during the systemic disassembly process.

  2. The cases are filed in CSN order and remain in suspense until a response is received, the notice is returned undeliverable, or the allotted time frame expires.

    Note:

    Cases with PC 4500 requiring manual interest computation are suspended in Recomputed CP 2030 Suspense BT 600.

4.119.1.5.23  (10-01-2013)
Batch Type (BT) 510 (Agreed Response)

  1. Fully agreed CP 2030/Recomp notice response cases are built into BT 510. When BT 510 is updated to "RB" , the system automatically creates an assessment record for these cases.

    Note:

    The auto assessment listing does not generate for BT 510.

  2. An Agreed CP 2030/Recomp Response indicates agreement with the CP 2030 in its entirety and must meet at least one of the following conditions:

    1. Be fully paid for tax and penalties with no taxpayer comments.

      Note:

      Receipt & Control/Deposit function places a rocker under the CP 2030 amount due of the coding/deposit string that appears at the bottom of the CP 2030 Notice which indicates full payment. If a specific dollar amount has been entered, it is an indication of partial payment. For additional information, see IRM 4.119.1.2.10, CP 2030 Coding/Deposit String.

    2. Contains a signature on an unaltered CP 2030 with no taxpayer comments/attachments.

    3. Be a signed Form 433-D or Form 9465 attached to a notice with no taxpayer comments. See (3) and (4) below for additional information on a faxed consent to tax increase. IRM 4.119.1.3.5.2, Form 433-D or Form 9465, Installment Agreements, for additional information.

      Note:

      If the Disagreement line on the CP 2030 Response Page of the CP 2030 Notice has been signed, consider the response to be disagreed. Failure to do so could result in an incorrect assessment which can lead to increased taxpayer burden and additional cost for the IRS.

  3. A faxed consent to assess additional tax (CP 2030 or Form 433-D /9465 ) of $250,000 or less can be accepted. Build these responses into BT 510.

  4. If a faxed consent to assess additional tax is received and the increase to tax is in excess of $250,000, treat this response as disagreed. Original signatures are required.

  5. While sorting or building responses that meet agreed criteria, remove all Form 433-D or Form 9465 and send to Collection. See IRM 4.119.1.3.5.2, Form 433-D or Form 9465, Installment Agreements, for additional information.

  6. If a permanent change of address is indicated (on the Response page of the CP 2030, etc.), input the address change per IRM 4.119.1.2.2 Address Updates.

  7. For instructions on building BT 510, see IRM 4.119.1.4.3.2, Response Batch Building (Batch Types (BT) 430, 440, 510, 530, 540, 560, 710, 730, and 740).

    Note:

    It is recommended that BT 510 be used for CP 2030 agreed responses so that automatic assessments can be made. There are other batch assignment options for CP 2030 agreed responses. At managements option, agreed CP 2030/Recomp responses with an IRS received date of 20 days or older could be built to Priority BT 540.

  8. BT 510 may be built up to a locally determined date but no later than:

    Date For Tax Year
    January 4, 2016 2012

    After the dates above, cases should be batched into CP 2030/Recomp Response BT 530 or 540. The assessments are input via IDRS.

  9. As this batch is being built, the system identifies the conditions that do not allow the cases to be automatically assessed. Build the following cases to BT 540:

    1. New Transactions.

    2. TC 520 (Bankruptcy) Present.

    3. TC 604 Present.

    4. CP 2030 Data Incomplete.

    5. If more than Eight Credit Reference Codes are present.

  10. Cases identified as over a 1million dollar tax increase, transfer the case to a locally designated SEID.

  11. If the system does not allow that TIN to be assigned to the batch being built, the system will indicate the batch assignment of the TIN. This information is used to associate the response to the case.

  12. If the system displays current BT 900, the case has been closed with an BMF AUR Process Code. Place the response in the designated area for closed cases, BT 910.

    1. Correspondence for closed cases for tax years 2012 and subsequent can be built into BT 910.

    2. Follow Campus directions to process responses or closed cases that do not build to BT 910. For additional information on BT 900, see IRM 4.119.1.5.58, Batch Type (BT) 900 (Closure).

  13. As directed, get a built batch to pull/associate. Use the pull listing to pull the case(s), keeping them in strict pulled order.

    Note:

    If batch is virtual (15) - (18) below do not apply, go to (19) below.

    Note:

    Recommendation - after a thorough search fails to locate the case, leave the response in the batch to continue the case closure.

    Reminder:

    Beginning TY 2012 and subsequent virtual cases do not have a physical case in the BMF AUR suspense file.

  14. To access the pull listing:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull listing the screen will display. For more information, see IRM 4.119.1.4.4, Pull Listings.

    4. Enter the eight digit batch number.

    5. Select "D" for date order in the SORT ORDER field and <ENTER>.

    6. Click the Print option on the system tool bar to print and enter the number of copies needed.

    7. To exit the report, press the "X" in the top right hand corner of the report.

  15. Associate the responses, verifying that the response is associated with the correct case file.

    Note:

    As the cases are pulled in CSN order, the responses should also be sequenced in CSN order to make association easier.

    Note:

    Recommendation - after a thorough search fails to locate a missing agreed response, notate the case folder with "Agreed 4XLR" . Input IPC "4XRF" and follow Campus direction to expedite handling.

  16. To Resequence and close the batch on BMF AUR:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen will display.

    5. Enter the eight-digit batch number and <ENTER>

    6. Select Reseq action box.

    7. <ENTER>.

    8. Click the Close Batch action box option, the batch status updates to "AB" .

  17. Once this is complete update the batch status to "RB" :

    Note:

    The system updates the PCs and creates automatic assessments. The auto assessment listing does not generate for BT 510. Use a batch listing as the transmittal document.

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field and <ENTER>.

    6. Click on the Save Icon to commit.

    7. <F4> to Exit.

  18. Print a final batch listing.

    1. Select Reports from the BUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Listings from the expanded menu. The screen will display.

    4. Enter or select one of the options in the Value menu. and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  19. Complete labeling, log the batch and send to the Files Operation.

4.119.1.5.24  (10-01-2013)
Batch Type (BT) 530 (CP 2030/Recomp Disagreed Response)

  1. Disagreed taxpayer responses to CP 2030/Recomp cases are built to CP 2030/Recomp Disagreed Response BT 530. The other option for batch assignment for disagreed cases is CP 2030/Recomp Priority BT 540 for responses 20 Days or Older from the IRS received date. BT 530 is available for request and processing by the technical units.

  2. A Disagreed CP 2030 Notice Response does not meet the conditions in IRM 4.119.1.5.23, Batch Type (BT) 510 (Agreed Response), and is identified by:

    1. Disagreement with at least some part of the notice.

    2. The CP 2030 is unsigned, or there are any taxpayer comments.

    3. A Form 433-D or Form 9465 is the only piece of correspondence received with or without taxpayer comments.

    Reminder:

    See IRM 4.119.1.3.5.2, Form 433-D or Form 9465, Installment Agreements, when responses contain a Form 9465 or Form 433-D.

  3. For instructions on building BT 530, see IRM 4.119.1.4.3.2, Response Batch Building (Batch Types (BT) 430, 440, 510, 530, 540, 560, 710, 730, and 740).

    Caution:

    Do not build multiple received dates into BT 530. These batches must contain responses with the same received date.

  4. As directed, get a built batch to pull/associate. Use the pull listing to pull the case(s), keeping them in strict pulled order.

    Note:

    If batch is virtual (5) - (8) below do not apply, go to (9).

    Reminder:

    Beginning TY 2012 and subsequent virtual Cases do not have a physical case in the BMF AUR suspense file.

  5. To access the pull listing:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull listing the screen will display. For more information, see IRM 4.119.1.4.4, Pull Listings.

    4. Enter the eight digit batch number.

    5. Select "D" for date order in the SORT ORDER field and <ENTER>.

    6. Click the Print option on the system tool bar to print and enter the number of copies needed.

    7. To exit the report, press the "X" in the top right hand corner of the report.

  6. Associate the responses, verifying that the response is associated with the correct case file. As the cases are pulled in CSN order, the responses should also be sequenced in CSN order to make association easier.

    1. Recommendation - after a thorough search fails to locate the case, notate the response with "4XLC" and leave it in the response batch for the TE to determine whether or not processing can continue.

    2. For lost responses, see IRM 4.119.1.8.32, Internal Process Code 4XLR (Lost Response) and IRM 4.119.1.5.59, Batch Type (BT) 870 (Lost Response Suspense).

  7. Resequence the batch on BMF AUR:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen will display.

    5. Enter the eight-digit batch number and <ENTER>.

    6. Select Reseq action box.

    7. <ENTER>.

  8. Close the batch and print the batch listing on BMF AUR by taking the following actions:

    1. Click the Close Batch action box option, the batch status updates to "AB" .

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listings from the expanded menu. The screen will display.

      Note:

      Work Unit listing can be printed in lieu of the batch listing. For additional information, see IRM 4.119.1.9.31, Work Unit Listing.

    6. Enter or select one of the available options from the Value menu and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report, press the "X" in the top right hand corner of the report.

  9. Complete batch labeling and batch logging. Deliver the batch to the designated area.

4.119.1.5.25  (10-01-2013)
Batch Type (BT) 540 (CP 2030/Recomp Priority Batch)

  1. Disagreed CP 2030 or Amended CP 2030 responses that are 20 days old or older (from the IRS received date) are classified as Priority Responses.

    Note:

    It is recommended that CP 2030 /Recomp agreed responses be built to BT 510, regardless of age for automatic assessment. Cases with conditions which cannot be automatically assessed are built into BT 540.

    Reminder:

    See IRM 4.119.1.3.5.2, Form 433-D or Form 9465, Installment Agreements, when priority responses contain a Form 433-D or Form 9465.

  2. A CP 2030 Priority Response batch can have different IRS received dates. BT 540 may be built by TIN (one received date entered for each TIN/case), or by RECD DATE (one received date for all TINs/cases). The batch ages on the system based on the oldest received date assigned to the batch.

  3. BT 540 can also be used to build responses with different received dates.

  4. For instructions on building BT 540, see IRM 4.119.1.4.3.2, Response Batch Building (Batch Types (BT) 440, 510, 530, 540, 560, 710, 730, and 740).

  5. As directed, get a built batch to pull/associate. Use the pull listing to pull the case(s), keeping them in strict pulled order.

    Note:

    Beginning TY 2012 and subsequent virtual Cases do not have a physical case in the BMF AUR suspense file. If virtual batch (6) - (9) below do not apply, go to (10)

    .

  6. To access the pull listing:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull listing the screen will display. For more information, see IRM 4.119.1.4.4, Pull Listings.

    4. Enter the eight digit batch number.

    5. Select "D" for date order in the SORT ORDER field and <ENTER>.

    6. Click the Print option on the system tool bar to print and enter the number of copies needed.

    7. To exit the report, press the "X" in the top right hand corner of the report.

  7. Associate the responses, verifying that the response is associated with the correct case file. As the cases are pulled in CSN order, the responses should also be sequenced in CSN order to make association easier.

    1. Recommendation - after a thorough search fails to locate the case, notate the response with "4XLC" and leave it in the response batch for the TE to determine whether or not processing can continue.

    2. For lost responses, see IRM 4.119.1.8.32, Internal Process Code 4XLR (Lost Response) and IRM 4.119.1.5.59, Batch Type (BT) 870 (Lost Response Suspense).

  8. Resequence the batch on BMF AUR:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen will display.

    5. Enter the eight-digit batch number and <ENTER>.

    6. Select Reseq action box.

    7. <ENTER>.

  9. Close the batch and print the batch listing on BMF AUR by taking the following actions:

    1. Click the Close Batch action box option, the batch status updates to "AB" .

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listings from the expanded menu. The screen will display.

      Note:

      Work Unit listing can be printed in lieu of the batch listing. For additional information, see IRM 4.119.1.9.31, Work Unit Listing.

    6. Enter or select one of the available options from the Value menu and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report, press the "X" in the top right hand corner of the report.

  10. Complete batch labeling and batch logging. Deliver the batch to the designated area.

4.119.1.5.26  (10-01-2012)
Batch Type (BT) 600 (Recomputed CP 2030 Suspense)

  1. The system automatically moves the following to Recomputed CP 2030 Suspense BT 600 during the systemic batch disassembly process:

    • CP 2030 (PC 4500) requiring a manual interest calculation

    • Amended CP 2030 (PC 450A)

    • CP 2030 issued after a CP 2531 (PC 4520)

    • Recomputed CP 2030 (PC 4530)

  2. These cases are filed in CSN order and receive new folders. Cases remain in this batch until a response is received, the notice is returned as undeliverable, or the allotted time frame expires.

4.119.1.5.27  (10-01-2013)
Batch Type (BT) 560 (Late CP 2030 Response/Stat Generated)

  1. When building responses into BT 710, 730, and 740, the system identifies cases where the Statutory Notice date has not passed. When this condition exists, use Late CP 2030 Response/Stat Generated BT 560.

    Reminder:

    See IRM 4.119.1.3.5.2, Form 433-D or Form 9465, Installment Agreements, when responses contain a Form 433-D or Form 9465.

  2. If the TIN is built to BT 560 on or before the second Friday prior to the Notice Mailout Date, the system:

    1. Adds the TIN to the Stop Notice List.

    2. Posts either a "C" or "D" for the corresponding notice on the Case History Screen.

      Note:

      The "C" indicates that the Stat Notice was generated and stopped through the use of the Stop Notice functionality. The "D" indicates that the Stat Notice was NOT generated and all history, except the PC 4700, has been deleted. The "D" indicators need a PC 4710 input.

  3. If the TIN IS NOT entered on or before the second Friday prior to the Notice Mailout Date, the case cannot be built into BT 560 because it cannot be added to the Stop Notice List. After the Stat Notice Date has passed, build the response to BT 710, 730 or 740.

  4. For instructions on building BT 560, see IRM 4.119.1.4.3.2, Response Batch Building (Batch Types (BT) 430, 440, 510, 530, 540, 560, 710, 730, and 740).

  5. As directed, get a built batch to pull/associate. Use the pull listing to pull the case(s), keeping the cases in strict pulled order.

    Note:

    If the batch is virtual (6) - (9) below do not apply, go to (10).

  6. To access the pull listing:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull listing the screen will display. For more information, see IRM 4.119.1.4.4, Pull Listings.

    4. Enter the eight digit batch number.

    5. Select "D" for date order in the SORT ORDER field and <ENTER>.

    6. Click the Print option on the system tool bar to print and enter the number of copies needed.

    7. To exit the report, press the "X" in the top right hand corner of the report.

  7. Associate the responses, verifying that the response is associated with the correct case file. As the cases are pulled in CSN order, the responses should also be sequenced in CSN order to make association easier.

    1. Recommendation - after a thorough search fails to locate the case, notate the response with "4XLC" and leave it in the response batch for the TE to determine whether or not processing can continue.

    2. For lost responses, see IRM 4.119.1.8.32, Internal Process Code 4XLR (Lost Response) and IRM 4.119.1.5.59, Batch Type (BT) 870 (Lost Response Suspense).

  8. Resequence the batch on BMF AUR by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Add to Batch, the batch building screen will display.

    5. Enter the eight-digit batch number. Press <ENTER>

    6. Select Reseq action box.

    7. <ENTER>.

  9. Close the batch and print the batch listing on BMF AUR by taking the following actions:

    1. Click the Close Batch, action box. The system posts a PC 4710 for the cases with a "C" indicator, and updates the batch status to "AB" .

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listings from the expanded menu. The screen will display.

      Note:

      Work Unit listing can be printed in lieu of the batch listing. For additional information, see IRM 4.119.1.9.31, Work Unit Listing.

    6. Enter or select one of the available options from the Value menu and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report, press the "X" in the top right hand corner of the report.

  10. Complete batch labeling and batch logging. Deliver the batch to the designated area.

4.119.1.5.28  (10-01-2013)
Batch Type (BT) 590 (Aged CP 2030/Recomp Stat Preparation) - General

  1. There are two types of cases built to Aged CP 2030 Stat Preparation BT 590.

    1. No Responses/ True Undeliverables: These cases are systemically batched during weekend processing. These are cases that have met the allotted suspense time frame from CP 2030 Suspense BT 500, 600, and 670.

      Note:

      True Undeliverable occur when the BMF AUR System did not identify a new address and marked the case with an Undeliverable Indicator "T" .

    2. Cases from disassembled batches assigned a PC 4700 are manually built.

      Note:

      Remail Cases, a new address is found, are marked with an Undeliverable Indicator "M" and are built to Remail CP 2030/Recomp BT 620. Cases with new addresses and new actions are marked with an Undeliverable Indicator of "U" and built to Cases with New Actions BT 845.

  2. When the Batch status is updated to "RB" the system:

    • Automatically updates the cases in BT 590 to PC 4700 to generate and issue a statutory notice and

    • Automatically assigns a CSN for Statutory Notice Suspense BT 700

    • Generates a folder for paper cases

  3. As BT 590 is being built (systemically or manually), the system identifies case conditions requiring TE review. BT 590 that are systemically built require the auto purge pull list to be printed. See IRM 4.119.1.9.6, Auto Purge Pull List, for additional information. Build cases with the following conditions to BT 845:

    Exception:

    For TY 2012 and subsequent the fallout conditions listed below are systemically built to BT 845.

    1. New Transactions.

    2. Net tax increase of zero or less.

    3. New address for a case with a letter (IPC 45LT or 45PH).

    4. Net Tax Below tolerance.

    5. TC 520.

    6. Letter 4552C associated with the case.

    7. New Payer/Agent information.

    8. $1 M or over tax increase.

    9. TC 530 closing code 07 or 10.

    10. TC 604

    11. TC 780.

    12. No prior CP 2030 sent

  4. In addition, the following conditions have specific batching instructions:

    1. A new address is now available for cases with a CP 2030/Recomp PC 4500, 4520, or 4530. Build the cases into Remail CP 2030/Recomp BT 620.

    2. A Temporary Address is associated with the case. The system prompts to build to BT 770. DO NOT build to BT 770, indicate "Temp Add" on the folder and transfer to the designated technical SEID.

    3. A new address and manual interest.

    4. Disaster Zip and Manual Interest - Build these cases into Manual Interest BT 860.

    Note:

    Cases with Disaster Zip codes are not identified in the purge process, however these types of cases may be identified on cases being released through the technical units (batches and unit release).

  5. If a response is received after the TIN has been assigned to BT 590 and the batch status has not been updated to "RB" , the system allows the case to be batched into Response BT 510, 530, or 540.

4.119.1.5.28.1  (10-01-2013)
Batch Type (BT) 590 (Aged CP 2030/Recomp Stat Preparation) No Response

  1. Cases in BT 500, 600 and 670 have a designated suspense time frame. The cases remaining in these suspense batches when the suspense time frame has expired are SYSTEMICALLY built to BT 590 to generate a Statutory Notice of Deficiency.

  2. To identify the cases that were systemically built to BT 590 during the weekend processing, access the RB report by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Aging from the expanded menu.

    4. Select Auto Purge from the drop down menu.

    5. Double click RB Batches the screen will display.

    6. Enter the eight digit batch number and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report, press the "X" in the top right hand corner of the report.

  3. When No Response cases are being systemically batched the system checks for Fallout conditions. See IRM 4.119.1.5.28, Batch Type (BT) 590 (Aged CP 2030/Recomp Stat Preparation) General, for additional information. After WEEK END processing print the Auto-Purge Pull Listing. The listing displays the following:

    1. Notice Date.

    2. Suspense Sequence Number.

    3. Virtual Indicator.

    4. TIN.

    5. Target Batch.

    6. Fallout Condition.

    Note:

    Cases with new addresses are auto batched to BT 620. See IRM 4.119.1.5.11.2, No Response CP 2030/Recomps with a Better Address for additional information.

  4. Use the Auto-Purge Pull Listing to pull the cases. Build into the designated target batch.

    Note:

    Beginning TY 2012 and subsequent virtual cases do not have a physical folder.

    Exception:

    The fallout conditions listed in IRM 4.119.1.5.28 (3) are systemically built to BT 845.

  5. Use the Address update report to identify cases with new addresses that are in the systemically built BT 590. Build these cases to the appropriate BT 620. If system prompts IPC 45LT build these to BT 845.

  6. Update the batch to "RB" status by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field and <ENTER>.

    6. Click the Save Icon to commit.

    7. <F4> to Exit.

  7. Once the batch is in "RB" status print the Suspense Summary Report by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Suspense Summary from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed. Place print with the batch.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  8. The BMF AUR System updates the cases with PC 4700, moves the cases to Statutory Notice Suspense BT 700 and folders are generated.

    Note:

    Virtual cases do not receive a folder. Do not input "4XLC" on these cases.

  9. Complete batch labeling and log entries. Deliver to the designated area.

4.119.1.5.29  (10-01-2012)
Batch Type (BT) 670 (CP 2030 Letter Suspense)

  1. The system automatically moves cases requiring a letter to BT 670 based on the assignment of an IPC 45LT to the case. This action takes place during the systemic disassembly process.

  2. The cases with an IPC assignment of 45LT are filed by Letter Date/CSN order. Cases remain in this batch until a response is received, the letter is returned as undeliverable, or the allotted time frame expires.

4.119.1.5.30  (10-01-2013)
Batch Type (BT) 860 (Manual Interest/Rejects)

  1. Cases with specific reject conditions and cases with a current IPC 4XMI are built to Manual Interest/Reject BT 860. These batches are worked in the technical units, as a restricted interest computation is required. The interest computation date, determined by local management, is input by the TE when the batch is updated to "AU" status and is used for the manual interest computation.

    Note:

    As a rule, do not build rejects and cases assigned IPC 4XMI to the same BT 860.

    Note:

    Build 4XMI batches according to phase (i.e. screening, CP 2531/ CP 2030, Stat). See (4) below. DO NOT build screening and response 4XMI's in the same batch.

  2. The BMF AUR System generates the Weekly Reject Listing identifying rejected cases. For more information about the listing, see IRM 4.119.1.9.21, Reject Listing. For additional information about rejects, see IRM 4.119.1.3.3, CP 2030/CP 2030 Recomputation Notice Rejects.

  3. There are six reject conditions that are built into BT 860. The codes for these conditions are:

    • 1 - Restricted Interest

    • 3 - TC 846/776

    • 4 - Invalid Interest (SCRS)

    • 5 - Not Found on TIF

    • 6 - Invalid Interest (BMF AUR)

    • 7 - Declared Disaster (MI)

    Note:

    Reject Condition 7 are built to BT 850. For additional information, see IRM 4.119.1.5.12, Batch Type (BT) 850 (Rejects).

  4. As directed, pull the cases on the Weekly Reject Listing and take assigned actions to build the BT 860.

  5. Cases the system has identified (rejected) with both a new address and a manual interest condition present, are batched into Manual Interest BT 860. The system marks the correspondence CP 2030/Recomp Notice with an Undeliverable Indicator "M" . The "M" displays in the Action Code Field on the Case History Screen.

  6. Cases where the TE assigns IPC "4XMI" are identified during batch disassembly or unit release. These cases must be built into Manual Interest BT 860.

  7. When updating numerous batch types, the BMF AUR system identifies cases requiring special handling in BT 860.

    Note:

    Virtual cases do not have a physical case file to build to BT 860.

  8. To build BT 860:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter 860 in the Batch Type.

    6. Prepare all work unit and batch sheets and/or make log entries.

    7. Scan the bar code or enter the TIN of each case. Place entered cases face down to keep in strict order.

    8. The system alerts when a work unit is complete. Keep work units separate and in strict order.

    9. Acknowledge the message by pressing <ENTER>.

  9. When the maximum volume for the batch has been reached, there are no more cases to be built to the batch or as directed, close the batch. To close the batch:

    1. Click the Close Batch, action box batch status will update to "AB" . DO NOT RESEQUENCE the batch.

    2. Press <F4> to EXIT

  10. Print the batch listing by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Listings from the expanded menu. The screen will display.

    4. Enter or select one of the available options from the Value menu and<Enter>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

      Note:

      Work unit listing can be printed in lieu of the batch listing. For additional information, see IRM 4.119.1.9.31, Work Unit Listing.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  11. Complete the batch sheets and deliver to the designated area for the technical units to work.

  12. During systemic batch disassembly of BT 860, cases assigned PC 4500, 4520, or 4530 are moved into Suspense BT 600. Cases assigned a PC 4750 are refiled in Statutory Notice Suspense BT 700.

  13. When updating the batch status from "BF" to "RB" , the system checks the interest computation date assigned to the batch by the technical manager. If the date to generate CP 2030/Recomp Notices for the notice date selected by the TE has passed, the system displays a message. Update the batch status to "AB" and send the batch back to the tax examining unit.

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "AB" in the NEW STATUS field and <ENTER>.

    6. Click the "Save Icon" to commit.

    7. <F4> to Exit.

  14. The system only allows BT 860 to be updated to "RB" status according to the week ending date selected by a technical unit.

4.119.1.5.31  (10-01-2012)
Batch Type (BT) 580 (CP 2030 Unit Research Suspense)

  1. Unit Research Suspense cases are automatically assigned by the system to CP 2030 Unit Suspense BT 580. The system moves the cases to the appropriate Unit Suspense Batch based on IPC 45RR and the SEID of the TE.

  2. The research the TE requests is ordered daily by the system.

  3. When the requested research is received, send the information to the appropriate unit. The location of the unit is shown in the Remarks Field on the Research Document.

  4. Local management determines whether these cases are to be located in the individual tax examining units or in the clerical area.

4.119.1.5.32  (10-01-2013)
Batch Type (BT) 520 (CP 2030 Miscellaneous Referral)

  1. This batch consists of CP 2030 Response Cases which require technical assistance before case processing can continue. These cases are usually identified when disassembling other batches.

  2. CP 2030 Miscellaneous Referral BT 520 consists of cases with a current IPC 45MR.

  3. Build BT 520 by following campus directions.

4.119.1.5.33  (10-01-2013)
Batch Type (BT) 650 (CP 2030 Unit Suspense)

  1. Cases are moved to CP 2030 Unit Suspense BT 650 when:

    1. A TE requires a technical determination on a CP 2030 case and refers the case to the manager or work leader for consideration. The TE transfers the case. The system updates the IPC to 45TR and moves the case to BT 650.

    2. A case requires a change due to a Telephone inquiry, and is requested by a TE, the system updates the IPC to 45TL.

  2. The system creates a charge-out document which the clerical function prints and uses to pull the case from files.

    Note:

    Virtual cases do not have a physical case file.

  3. Transfer the case back to the TE by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Case from the sub menu.

    3. Select Control Case from the expanded menu.

    4. Enter the TIN of case to be transferred.

    5. Enter SEID of TE.

    6. <ENTER>.

    7. Click the Save Icon to commit.

  4. The system moves the case to the appropriate Unit Suspense.

  5. Send the case to the requesting TE.

    Reminder:

    The last three digits of Unit Suspense Batch numbers are the Unit Location Number.

4.119.1.5.34  (10-01-2013)
Batch Type (BT) 660 (CP 2030 Response Release)

  1. Cases assigned to Unit (technical) Suspense BT 580 or 650 are worked by the TEs and released in a designated area.

  2. Build these cases to BT 660 by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter the appropriate three-digit batch type.

    6. Scan the bar code or enter each TIN.

    7. When all cases are entered, Click the "Save Icon" to commit.

    8. <F4>to Exit.

  3. Close the batch by taking the following actions:

    1. Click the Close Batch action box, the batch status updates to "AB" .

    2. <F4> to Exit.

  4. To update the batch status:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "BF" in the NEW STATUS field and <ENTER>.

    6. Click the "Save Icon" to commit.

    7. <F4> to Exit.

  5. Verify the process codes by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Verify PC Sequence the screen will display.

    4. Enter the eight-digit batch number in the batch number field.

    5. Select Show PCs or enter a PC to display.

    6. <ENTER> and follow system prompts.

    7. Enter the PC for each TIN.

    For additional information, see IRM 4.119.1.6.1, Verification of Process Codes.

  6. After process code verification, update the batch status to "RB" by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field and <ENTER>.

    6. Click the "Save Icon" to commit.

    7. <F4> to Exit.

  7. If there are error conditions present, the Cases in Error Screen displays.

    1. Notate the error message on the folder and set the case aside.

    2. Transfer the case to the TE who worked the case. For instructions on transferring cases, see IRM 4.119.1.2.25, Transfers.

  8. Disassemble the batch by releasing the cases to the appropriate area based on the PC/IPC.

    Note:

    IPC 4XRF is returned to the CSN located on the case folder.

  9. Cases with IPC MI (Manual Interest) are directly batched into Manual Interest BT 860. For additional instructions, see IRM 4.119.1.5.30, Batch Type (BT) 860 (Manual Interest/Rejects).

4.119.1.5.35  (10-01-2013)
Batch Type (BT) 610 (Partial Agreed)

  1. This batch type consists of partially agreed cases where the TE has input an IPC 45RN.

    1. When BT 610 is updated to "AB" status, the IPC 45RN is converted and posts to IDRS as PC 4530.

    2. When BT 610 is updated to "RB" status, the BMF AUR system updates PC 4530 to PC 4670 and creates automatic assessment records.

  2. BT 610 is built using the case files set aside during the disassembly of worked batches.

  3. To build BT 610:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter 610 in the Batch Type.

    6. Scan the bar code or enter each TIN. Place entered cases face down to keep in strict order.

    7. The system alerts when a work unit is complete. Keep work units separate and in strict order. When all cases are entered, Click the Save Icon to commit.

  4. Close the batch and print the batch listing by taking the following actions:

    1. Click the Close Batch action box, the system updates the batch status to "AB" and creates the Notices/Letters. DO NOT RESEQUENCE the batch.

    2. <F4> to Exit.

    3. Select Reports from the BMF AUR menu tree.

    4. Select Batch from the sub menu.

    5. Double click Batch Listings from the expanded menu. The screen will display.

    6. Enter or select one of the available options from the Value menu and <ENTER>.

    7. Click the Print option on the system tool bar to print and enter the number of copies needed.

    8. To exit the report, press the "X" in the top right hand corner of the report.

  5. Complete all batch labeling and take the completed batch to the designated area.

  6. As BT 610 is being built, the system identifies "Disaster Zip and Manual Interest" . Build the case(s) into Manual Interest BT 860. For additional information, see IRM 4.119.1.5.30, Batch Type (BT) 860 (Manual Interest/Rejects).

  7. To ensure the notice information and process codes post before the automatic assessment is made, BT 610 is held a minimum of 7 calendar days after the batch was updated to "AB" . After 7 days update the batch status to "RB" by taking the following actions:

    Note:

    The auto assessment listing does not generate for BT 610. Use a batch listing as the transmittal document.

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field and <ENTER>.

    6. Click the "Save Icon" to commit.

    7. <F4> to Exit.

  8. When the batch status is being updated to "RB" , the system checks for cases with more than eight credit reference codes associated with the case assessment. The batch status cannot be updated until the cases with more than eight credit reference codes have been removed from the batch.

  9. If the system identifies the Over Eight condition, print the Over Eight Credit Reference Code Report to identify the cases by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Over Eight Reference from the expanded menu. The screen will display.

    4. Enter eight digit batch number and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

    7. Pull the cases.

    8. Build or transfer the cases.

    For additional information, see IRM 4.119.1.9.17, Over Eight Reference Codes Report.

  10. When the system accepts BT 610 update to batch status "RB" , the systems posts a PC 4670 and creates automatic assessment records.

    Note:

    Interest Reject Report must be generated and pulled before updating the status to "RB" . Tins showing on this report must be built into batch type 860.

    Note:

    If a response is received for cases in BT 610, pull the case, associate the response and transfer the case to the TE who assigned IPC 45RN.

  11. If a batch has not been updated to "RB" after two cycles have passed, the system generates a Partially Agreed Aging Report indicating which batch(es) have not been updated to "RB" status. For additional information, see IRM 4.119.1.9.18, Partially Agreed Aging Report.

4.119.1.5.36  (10-01-2013)
Batch Type (BT) 770 (STN90 PREP) - General

  1. STN90 Prep BT 770 contains cases that require input of an STN90 Statutory Notice which is generated via IDRS input. Undeliverable statutory notices with a new address on the system and cases the TE has identified as requiring an STN90 Statutory Notice (PC 4720) are set aside and built into BT 770.

    1. Undeliverable Stat Notices for BT 770 are usually fallout from targeted BT 820, Remail Statutory Notice.

      Note:

      Undeliverable POA (Indicator 3 or 4) Notices cannot be assigned to a batch and MUST be associated with the case.

    2. PC 4720 cases are identified and set aside during normal batch disassembly.

  2. If a response is received after the TIN has been assigned to BT 770, and the batch status has not been updated to "RB" , pull the case and assign it to the appropriate Response BT 510, 530, or 540.

4.119.1.5.36.1  (10-01-2013)
Batch Type (BT) 770 - PC 4720

  1. As directed, get the PC 4720 cases designated for BT 770 and ensure:

    1. A completed STN90 input worksheet is attached to the front of the cases.

    2. The CP 2030 and the input worksheet show the same money amount.

    3. If all of the above are NOT met, make a note for the TE who assigned PC 4720 and transfer the case to that SEID.

  2. To build BT 770:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter 770 in the Batch Type.

    6. When the system prompts for Undeliverables, leave the check box blank.

    7. Scan the bar code or input the TIN for each case.

    8. The system alerts when a work unit is complete. Keep work units separate and in strict order.

  3. When the maximum volume for the batch has been reached, there are no more cases to be built to the batch or on the designated day, take the following actions to close the batch:

    1. Click the Close Batch action box, batch status updates to "AB" .

    2. <F4> to Exit.

  4. Update the batch status to RB by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field and <ENTER>.

    6. Click the "Save Icon" to commit.

    7. Press <F4> to Exit.

      Note:

      At status update to "RB" , the system posts PC 4720 for each case and moves the cases to Statutory Notice Suspense BT 700.

  5. Print the batch listings by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Listings from the expanded menu. The screen will display.

    4. Enter or select one of the available options from the Value menu and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  6. Print the suspense summary listing by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Suspense Summary from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed. Place print with the batch.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  7. Deliver the listings and batch to the designated person or area.

  8. STN90 Statutory Notices require reprints of the CP 2030 .

  9. Take appropriate action to ensure input of Command Code (CC) STN90 on IDRS per the TE's instructions to generate the notices. THE STATUTORY NOTICE MUST BE INPUT USING IDRS COMMAND CODE (CC) STN90 ONE TO TWO WEEKS PRIOR TO THE SYSTEM NOTICE DATE.

    Note:

    Cases with "Temp Add" on the folder must have a Statutory Notice issued to the temporary address and to the address displayed on the STN90.

4.119.1.5.36.2  (10-01-2013)
Batch Type (BT) 770 - Undeliverables

  1. All Undeliverable Statutory Notices are checked by the system for a new address when building to BT 820. Fallouts from BT 820 with a PC 4720 are built to BT 770.

  2. The envelope for the original Statutory Notice and the original Notice should be securely stapled to the taxpayer return. The envelope and the Statutory Notice are evidence that the service complied with the law and mailed the Notice by Certified or Registered Mail to the taxpayer's last known address.

  3. To build BT770 - Undeliverables:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Select Batch Building from the expanded menu.

    4. Double click Create Batch, the batch building screen will display.

    5. Enter 770 in the Batch Type.

    6. When the system prompts for Undeliverables, click the check box.

    7. Scan the bar code or input the TIN for each case.

    8. The system alerts when a work unit is complete. Keep work units separate and in strict order.

  4. Once the maximum volume has been reached, or the volume of BT 770 is at the point where the user does not want to add additional TINs, print the pull listing by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Miscellaneous from the sub menu.

    3. Double click Pull Listing from the expanded menu. The screen will display.

    4. Select "D" for date order or "S" for Sequence order in the SORT ORDER field.

    5. Enter the eight digit batch number in the batch number field and <ENTER>.

    6. Click the Print option on the system tool bar to print and enter the number of copies needed. For additional information, see IRM 4.119.1.4.4, Pull Listings .

    7. To exit the report, press the "X" in the top right hand corner of the report.

    8. Use the listing to pull the cases.

  5. Update the batch status to "RB" by taking the following actions:

    1. Select Control from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Status Location from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Enter "RB" in the NEW STATUS field and <ENTER>.

    6. Click the Save Icon to commit.

    7. Press <F4>to Exit.

  6. Print the suspense summary report by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Suspense Summary from the expanded menu. The screen will display.

    4. Enter the eight-digit batch number and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed. Place print with the batch.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  7. Print the batch listing by taking the following actions:

    1. Select Reports from the BMF AUR menu tree.

    2. Select Batch from the sub menu.

    3. Double click Batch Listings from the expanded menu. The screen will display.

    4. Enter or select one of the available options from the Value menu and <ENTER>.

    5. Click the Print option on the system tool bar to print and enter the number of copies needed.

    6. To exit the report, press the "X" in the top right hand corner of the report.

  8. The system updates the cases with PC 4720 and moves the cases to Statutory Notice Suspense BT 700.

  9. Take appropriate action to ensure input of Command Code (CC) STN90 on IDRS to generate the notices, per the TEs instructions.

    Note:

    THE STATUTORY NOTICE MUST BE INPUT USING IDRS COMMAND CODE (CC) STN90 ONE TO TWO WEEKS PRIOR TO THE SYSTEM NOTICE DATE.

  10. Complete all batch labeling and take the completed batch to the designated area.


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