AccessibilitySkip to Top NavigationSkip to Main ContentHome  |  Contact IRS  |  About IRS  |  Site Map  |  Español  |  Help  

Part 7. Rulings and Agreements

Chapter 22. Exempt Organizations EDS User Manual

Section 6. Inventory Control System (ICS)

7.22.6  Inventory Control System (ICS)

7.22.6.1  (01-01-2003)
Overview

  1. EO determination applications are transcribed (entered) through Data Transcription Subsystem (DTS). If DTS finds the application data to be complete an inventory record is created in ICS and a unique case control number is generated.

  2. The Case Number is used to update the case status and generate development and closing letters in the Letter Generation System (LGS). The Case Number is located on Form 8327, EO Transmittal Sheet. The application and the transmittal sheet are assembled in a case file and as the case moves through the pipeline the status is updated in ICS to reflect where the case file is at each stage of the process.

  3. Each employee who uses ICS must have a five digit specialist number or user ID number to access the system. Each ID is given a function code. The function code describes the duties the ID will perform in EDS, such as, managerial, clerical or specialist who works cases. A specialist ID is also their specialist number.

    1. Cases can only be assigned to an ID whose function code is a specialist.

    2. Any person acting for a manager or secretary/clerk must have their ID function code updated to a manager or secretary/clerk to approve case closings. While their function code is set to a manager or secretary/clerk cases may not be assigned to that ID until their function code is set back to a specialist. The Functional Coordinator must update the function code.

  4. Cases may be assigned in the Query/Update Master Record screen or the Multiple Assignment screen. Cases updated to review can only be updated in the Query/Update Master Record screen.

  5. When a final disposition is made on a case (favorable or unfavorable determination) closing data is entered. This data is electronically transferred to the Master File Pipeline System (MPS) of EDS in the Cincinnati Submission Processing Center to update the EO/BMF and the Management Information Report System in the Detroit Computer Center.

  6. Screens are available to update the status, enter closing data, print the closing sheet and approve the closing.

  7. Acceptable entries for each screen item are provided in the exhibits to this text. See the following exhibits to use each screen in ICS.

    1. Inventory Control System Main Menu — Exhibit 7.22.6–2

    2. Case Assignment/Reassignment Screen — Exhibit 7.22.6–3

    3. EO Query/Update Master Record Screen — Exhibits 7.22.6–4 and 7.22.6–5.

    4. Case History Screen — Exhibit 7.22.6–6

    5. Approval of Case Closings — Exhibit 7.22.6–7

    6. Print Closing Screen — Exhibit 7.22.6–8

    7. Status 51 Update — Technically Screened/Waiting Assignment Update Screen — Exhibit 7.22.6–10

7.22.6.2  (01-01-2003)
Case History

  1. A case history is kept for each action taken on a case. The actions may include updating data entered in DTS, entering closing data and updating the status, etc. Each of these actions generates a record containing the type of update and which login performed the update.

  2. The case history may be viewed by entering the case number in the Query/Update Master screen. Once the record is displayed the F6 function key is used to view the case history information.

7.22.6.3  (01-01-2003)
Closing Approval

  1. Each case must have a proposed closing code and closing data entered. The proposed closing is subject to management approval and to the mandatory and sample review selection criteria.

  2. If the case is not selected or required to go to Review, the case number will be entered in the Case Approval screen by the manager or secretary/clerk. This screen may only be accessed by a login that has a function code of a manager or a secretary/clerk.

7.22.6.4  (01-01-2003)
Letter Generation System

  1. The Letter Generation System (LGS) is accessed through the ICS Main Menu. See IRM 7.22.4 for the LGS use.

7.22.6.5  (01-01-2003)
Screen Operations

  1. In a typical session, the following interaction takes place:

    1. The system displays a screen by entering the Case Number. The data entered from DTS will be displayed in each of the appropriate items. The data should be verified for accuracy and any blank fields that are required should be filled in.

    2. The arrow and other keys can be used to skip over items.

    3. The same keys should be used when an input field is not completely filled so that the cursor is positioned in the next input item.

    4. The F1 and/or F2 key is depressed when all desired items have been verified or entered.

    5. The system will display "WAIT" at the bottom right corner of the screen to indicate that it is processing the input and that no other key should be hit until the "WAIT" sign is turned off.

    6. The system performs edits and consistency checks to ensure that the data entered is correct.

    7. If an error is detected, the terminal will beep, a reverse video error message will be displayed on the last line of the screen, and the cursor is positioned at the field in error. The data should be re-entered correctly and the appropriate key depressed. This error correction procedure will be repeated until all errors have been corrected.

7.22.6.5.1  (01-01-2003)
Output of the Inventory Control System

  1. EDS Inventory Control generates Form 8670, Exempt Organizations Case Closing Sheet.

    1. The case closing sheets are printed and included in the case file, when the specialist submits the case to the manager for closing approval.

    2. The manager will verify the data on the closing sheet and initial in the space provided for their approval of the closing.

7.22.6.5.2  (01-01-2003)
Case Closing

  1. The Case Closing Sheet, Form 8670, should be printed immediately after entering the closing data. The purpose of the case control sheets is to display the information sent to the MPS and provide a document where the manager can initial off on the approved closing.

  2. The EO Case Closing Sheet is found in Exhibits 7.22.6–12.

7.22.6.5.2.1  (01-01-2003)
Case Closed In Error

  1. Cases closed in error may be re-opened through the Inventory Control Subsystem Menu. This update to a closed record can only work, if the error is caught before the EDS daily batch run. The cases is open to status code 31 (Review). See Re-open Case Screen and information in Exhibit 7.22.6–11 on the record update.

Exhibit 7.22.6-1  (01-01-2003)
EDS Main Menu

The following main menu is displayed once the users logs on EDS.

EDS-CES-30 EO DETERMINATION SYSTEM (EDS)
     
  (1) Reserved
  (2) Data Transcription System Menu (DTS)
  (3) Inventory Control System Menu (ICS)
  (4) Management Information System Menu (MIS)
  (5) File Maintenance System Menu (FMS)
     
  (0) Exit
     
  ***Select one of the above:__
     
     
Hit F1: Execute  F10: Exit


(1). Select option three on the EDS Main Menu and F1 to activate the Inventory Control System Menu.

Exhibit 7.22.6-2  (01-01-2003)
EDS Main Menu — Inventory Control System

Enter the selection for the EDS ICS Menu from the EDS Main Menu. The following screen will be displayed.

EDS-ICS-40 EO DETERMINATION SYSTEM (EDS)
  INVENTORY CONTROL SYSTEM MENU (ICS)
(01) Query/Update Master Record and Status
(02) Query Incomplete Applications
(03) Multiple Case Assignment
(04) Letter Generation System
(05) Reprint Transmittal Sheets
(06) Print Labels
(07) Print Closing Forms
(08) Approval of Closed Cases
(09) Query/Generate File Folder Numbers
(10) Multiple Status 51/58/60/75 Updates
(11) Re-Open To Review
(12) Multiple Merit Closure Assignment
   
(00) EXIT
   
  ***Select one of the above:__
   
Hit F1:Execute  F10:Exit
   

Depress the F1 key.

Validity Checks
ITEM PROMPT DESCRIPTION
1 Select one of the above Must be one of the valid option numbers (00, 01 – 12).

Exhibit 7.22.6-3  (01-01-2003)
Multiple Case Assignment/Reassignment Screen

The screen below is displayed when option 3 is selected from the Inventory Control System (ICS) Main Menu. This option allows any EDS user to assign or reassign a case (status 58, 52 or 75) to specialist or Area Office. The Action History of the case will display the login of who updated the cases.

EDS-ICS-663a  Case Assignment/Reassignment
 Group Number:___ Employee Number:__ Case Grade:_
       
Case Number Plan Sponsor/Organization Name Status Message
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
_____ ___________________ _ _______
       
Hit F1:Execute  F10:Exit    

The screen requires case number(s) and an employee number. A group number and/or case grade may be entered. All cases entered on one screen must have the same case grade. If the group number does not match the group number assigned to the employee in the employee master file, a message will be displayed on the screen. If this message appears see your Functional Coordinator.

Enter these fields according to the validity checks below.

Depress the F1 key.

If there are no input errors, the screen will display the employee’s current group (if the group number was left blank), the Plan Sponsor Name or Organization Name, the current status if it is any status, and any error messages, if appropriate.

If an input error occurs, the message will be displayed and the cursor positioned on the field in error.

  1. Correct the input error.

  2. Continue at (4), above.

Verify that the case(s) displayed are the correct cases to assign. An incorrect case number can be corrected. Re-enter the case number that is incorrect. Depress the F1 key to process the corrected case number with the others. Once the case(s) are verified depress the F5 key.

The screen will re-display again with the message(s) "ASSIGNED" or "UPD FAILED" . The case(s) with the message "ASSIGNED" will be updated with status 52, 58 or 75 to the specialist number entered on the screen. For the list of other messages see Item 7, Message under the validity checks.

If there are more cases to assign, depress the F1 key to display a blank screen and continue.

If there are no more cases to assign, depress the F10 to exit.

If the error message "Cannot Assign Case to This Employee" is displayed, have your Functional Coordinator verify the "Function Code" in the File Maintenance System. The employee’s function code cannot be 61, 62, 77, 79, 98 or 99.

If the error message "UPD FAILED" was displayed see your Functional Coordinator. There is a file mismatch.

Validity Checks
ITEM PROMPT DESCRIPTION
1 Group Number Enter Group number of the Employee. If entered, must be numeric.
2 Employee Number Specialist number. The five digit number assigned to each specialist. Must be entered and must be numeric.
3 Case Grade If entered, must be numeric. Must be one of the following valid case grades:
    EO – 09, 11, 12, or 13
4 Case Number Must be numeric. Enter the nine digit number assigned by DTS.
5 Plan Sponsor/Organization Name Display only. The first name line of the Plan Sponsor or Organization.
6 Status Display only. The current status of the case if it is not 50 or 51.
7 Message Display only. The following messages will or could be displayed when appropriate:
    ASSIGNED
CASE CLOSED
CASE NOT FOUND — Case number may have been entered incorrectly.
CLOSE PENDING — Case is currently in 55 status.
DUPLICATE — Case number was duplicated on the screen.
INCON UPDATE — Inconsistent update. Case is currently in a Review status.
UPD FAILED

Exhibit 7.22.6-4  (01-01-2003)
Query/Update Master Record

The screen below is displayed when option 01 is selected from the Inventory Control System Menu (Exhibit 7.22.6–2). The screen may be used by a login added to the Employee Master file of EDS. See your Functional Coordinator to add employees to the Employee Master file (EM Table).

EDS-ICS-645a  UPDATE MASTER RECORD — EO MENU
  ***Select one of the following:_
   
(1) Research Only
(2) Update Status (Open Codes Only)
(3) Update Master Record Only
(4) Update Status, Master Record or Closing Data
(5) Update MIR Data After Closing
(6) Print Case History
(7) Print Closing Forms
   
  Enter Case No:_____
   or EIN:__–____ Form No:__
   or FFN:_____
   or Name Cntl:___ Zip:___
Hit F1: Enter — F10: Exit

The initial query screen is used to select one of the menu options shown above and display the Master Record Screen or the Print Format/Selection Screen. The same Master File Screen is displayed for each menu option, although each field may have limited access depending on the menu option. The field access will be further explained in item (13) below.

This screen requires an entry in one of the five fields to retrieve the application data. The application can always be uniquely identified by the Document Locator Number or Case Number. Query by the document locator number or case number is the quickest search and should be used when it is readily available. Alternately, you can query by other items but these are not always unique and therefore may require you to further identify the application.
The alternate search methods may be by:

  — EIN
  — EIN and Form Number
  — File Folder Number
  — Name Control
  — Name Control and Zip Code

Enter the item(s) according to the validity checks below.

Depress the F1 key.

When there are no input errors, the screen is displayed with the Master Record(s) found.

  1. If one record is found the Update Master — Case Control Screen is displayed.

  2. If more than one record is found continue at (9), below.

If an input error occurs, the error message is displayed and the cursor positioned on the field in error.

  1. Correct the input error.

  2. Continue at (5), above.

If the first record displayed is not the correct one, depress the F2 key to display the NEXT record. Continue pressing the F2 key until the correct record is found or the message "There are no more records in this direction" is displayed. The F3 key may be used to go back to previously displayed records.

When the correct record is found, press the F1 key and the Master Record is displayed.

If you wish to search on a different item(s) for another Master Record, press the F5 key. Enter the new search item(s) and continue at (5), above.

Validity Checks
ITEM PROMPT DESCRIPTION
1 Select one of the following Must be 1 – 7. Option 5 may only be accessed by Adjustments Unit.
2 Case No Case Number. Must be numeric.
3 EIN Employer Identification Number. Must be numeric.
4 Form No Four digit form number. Must be numeric.
5 FFN File Folder Number. Must be numeric.
6 Name Cntl Name Control. See below to determine the Name Control of the Organization.
7 Zip Five digit Zip Code. Must be numeric.

The Query/Update Master File screen is displayed when Options 1 – 5 are selected and F1 is depressed from the initial query screen. Fields in these screens may be updated as described in the validity checks below. All fields will be evaluated for validity and consistency depending on the menu option selected. Option 6 or 7 displays the Print Format/Selection Screen (see Exhibit 7.22.6–11 for the use of the Print Format/Selection screen).

Each menu option (1 – 5) determines which fields on the screen below may be updated.

  1. Option 1 — This screen is used for research. It does not allow update of any field.

  2. Option 2 — This screen is used to change only open inventory status type fields. It allows Status Date, Status (Open Codes only), Specialist No, Case Grade, Reviewer No and Reviewer Hours to be entered. Closing codes may not be entered or updated in this option (See Option 4 below). Hours may only be updated. This option will not require ALL fields to be validated while trying to update the status.

  3. Option 3 — This screen is used to update master file type fields. It allows all fields to be updated except the Status Date, Status, Specialist No, Hours, Case Grade, Reviewer No, Reviewer Hours and MF Indicator. This option will not require inventory status fields to be validated while trying to update the master file type fields.

  4. Option 4 — This screen is used to enter or update the inventory status type fields, master file type fields, MF Indicator and proposed closing data. All validity and consistency checks apply to all fields. When closing a case, specialists will use this option.

  5. Option 5 — This screen is used to update management information report (MIR) fields after closing (after the Case Approval Screen). It allows update of Status (Closing Codes only except 30), Specialist No, Hours, Case Grade, Reviewer No and Reviewer Hours. This option may only be selected by TE/GE Adjustments Unit and the MF Status is 3.

EDS-ICS-645b UPDATE MASTER RECORD — EO CASE CONTROL
Document Locator No:_________   Case No:_______
User Fee:__ EIN:_–_____ Form:___ Rev:___ FFN:_____
Subsection:_ AOL: _ Type Request:_  Control Date:_/_/__
Accounting Period Ends:_  NAICS Codes:  Taxonomy Cd:
   
Organization: ___________________ Name Control: __
  ___________________ 1st Submit Dt:_/_/_
  ___________________
  ___________________
DBA: ___________________
Address: ___________________
City: ___________________ State:_ Zip:____–___
  MF: ___ Dt:_/_/_
Date:_/_/_ Status:_ Specialist No:___ Hours:___._ Case Grade:__
    Reviewer No:___ Hours:__._
  Last Letter & Dt:___/_/__  TC013: N
   
Hit F1: Execute Changes — F5: New Selection (Bypass Edit) — F10: Exit
 F2: Next Screen (Execute Changes) — F4: Next Screen (Bypass Edit)

To update a record, overlay the data in the field(s) according to the validity checks below. (If you are not updating, depress the F5 key to bypass the validity and consistency checks. No changes will be made to the data.)

Depress one of the function keys described at the bottom of the screen (F1, F2, F4, F5, F6 or F10).

If there are no input errors the function keys listed below will perform the following tasks:

  1. The F1 key, updates the records and the initial query screen is displayed for the next query. If the Request Type is I, S, A, or F and the proposed closing code is 01, 02, 06, 08 or 11, the screen will display a message to use the F2 key. The Master File Data screen does not have to be updated for Closing Codes 03, 04, 09,10 or 12 and Type Requests P, R or T.

  2. The F2 key displays the Master File Data screen (Exhibit 7.22.6–5) to enter closing data.

  3. The F4 key displays the Update Master File second screen if closing items have been entered previously.

  4. The F5 key, no changes will be made to the record and the initial query screen will be displayed for the next query performed.

  5. The F6 key, the Case History screen (Exhibit 7.22.6–8) is displayed.

  6. The F10 key, no changes will be made to the record and the Inventory Control System Menu will be displayed.

If there is an input error, the error message will be displayed and the cursor positioned on the field in error.

  1. Correct the input error.

  2. Continue at (13), above.

When Option 3 or 4 is selected to enter the Query/Update Master Record, use the F4 or F5 keys to bypass updating the record. The initial query screen is displayed for the next query.

When a proposed closing code is entered, the system will display a current status of 55, Waiting for Case Approval. All cases will be entered on the Case Approval Screen. Cases will be considered for TEQMS Sample and/or Mandatory review and updated to status 31 if selected. See Exhibit 7.22.6–9. All cases must be updated to status 31 in the Approval Screen. Cases being returned to review from status 32 must be entered in the Case Approval Screen. If a case is not selected for review, the current status displayed is the proposed closing code entered. The proposed closing code represents the final closing code status upon approval.

To assign multiple cases to one specialist, see Exhibit 7.22.6–3, Multiple Assignment Screen.

The system will display a message to verify any hours entered if the hours are greater than ten (010.0) hours for all proposed closing codes except 06. If the proposed closing code is 06, the system will display a message to verify any hours entered greater than one (001.0) hour.

Reviewer No and Hours must be entered when updating the status to 32, 54 or 56 or prior to entering the case number on the Case Approval Screen (Exhibit 7.22.6–9). When entering these hours, the system will display a message to verify any hours entered greater than one (001.0) hour.

The system will display a message to verify the name control when a proposed closing code is entered and the Cincinnati Submission Processing Center reported a mismatch when the opening record was established on EACS. Adjustments Unit must either place the brack (]) in the correct position of the name or enter a Y to signal the batch program to send a name update to master file. THIS MESSAGE IS DISPLAYED WHEN THE CINCINNATI SUBMISSION PROCESSING CENTER REPORTS A DIFFERENT NAME CONTROL ON MASTER FILE FROM THE NAME CONTROL ON THE EDS CASE BEING ESTABLISHED.

Validity Checks
ITEM PROMPT DESCRIPTION
1 Case No Case Number. Display only field.
2 EIN Employer Identification Number. Must be numeric. The first two digits must be in the valid range as follows:
    01–06, 11, 13–16, 21–25, 31, 34–39, 41–48, 51–59, 61–67, 71–76, 81–88, 91–99.
3 Form Display only. Form number of Application. Should be one of the following: 1023, 1024, 1025, 1026, or 1028.
4 Rev Display only. Revision Date of the Application form.
5 FFN File folder number. Must be numeric. If updating, overlay the FFN displayed. The first two digits must be the valid Area Office code.
6 Subsection Subsection Code. Must be one of the following numeric codes for the specific form number:
    Form No Subsection Code
    1023 03, 50, 60, 70, 71
    1024 02, 04–10, 12, 13, 15, 17, 19, 20, 25, 26, 27
    1025 01, 11, 14, 16, 18, 21,22, 24, 40, 90, 91, 92
    1026 01–27
    1028 80
    Subsection 93 is not entered on EDS. This is a taxable farmer’s coop that files Form 990–C.
7 AOL Area Office Location. The two digit Area Office Code identifies the area office in which the organization’s place of business is located. Must be a valid office code within the Area Office. If State is "." , the Area Office Location must be 98.
    Area Office Location Code
    11 01–06, 11, 13, 14, 16
    31 31, 34–35, 38, 55, 61
    36 36–37, 39, 41–43, 45–47, 81
    52 22–23, 51–52, 54, 98
    58 56–60, 62–65, 71, 72
    75 48, 73–76, 83–87
    95 33, 68, 77, 82, 88, 91–95, 99
8 Type Request Display only. Must be one of the following:
    I — Initial Qualification
    S — Re-opening of FTE
    A — Amendment (other than modifications that do not affect exempt status)
    T — Termination of Exempt Status
    F — Private Foundation Follow-up
    P — Termination of Private Foundation Status
    R — Returned by Technical Post Review in National Office
    Type Requests of P and F are valid for Forms 1023 and 1025 only. Type Request S should be used when re-opening a case that was closed previously as Failurel to Establish (closing code 11 or 12).
9 Control Date Control Date entered during Clerical Screening. May be updated if MF Status is "0" , otherwise it is a display only field. See MF item below for the description of the status.
10 Accounting Period End Must be blank (00) or 1 – 12.
11 NAICS North American Industry Classification System Codes. Six digit number.
12 Taxonomy Code National Taxonomy of Exempt Entities code. The first three digits are the purpose code. The first position of the purpose code is the "Major Area" the organization falls under. The second position is the Decile Level and the third position is the Centile Level. The fourth digit is the Common Code.
    This code must be entered when proposed closing code 01 or 06 is entered, the type request is I, A, S or F and the subsection is 03. This code may be entered for closing code 12, the type request is I, S, A or F and the subsection is 03.
13 Organization Name (Line 1) Must be entered. If the Organization Name is more than 35 characters long, continue on line 2. Do not break a word after exactly 35 characters, carry the full word or grouping to line 2. All 35 positions of line 1 do not have to be filled to continue on line 2. The first position must be alphabetic or numeric. No characters may follow two consecutive blanks, except blanks. All characters on the keyboard may be entered. The characters that are sent to master file are alphabetic, numeric, hyphen, ampersand, right bracket and blank (A–Z, 0–9, –, &, ], b). All other characters entered will be stripped before sending to master file.
    NAME CONTROL —
The name control must be designated by a right-hand bracket(s) (]) if other than the first four characters of the name are used to generate the name control. To prevent an unpostable when the case is sent to the EO/BMF. The word "THE" should not be used as a name control unless only one word follows "THE" .
    Note: Do not place blanks on either side of side of the right-hand bracket(s). You may have no more than 2 right-hand brackets. Before entering, verify the name on the application matches the legal name as shown on the organizational documents.
    Examples:
    1. PERRY CONSTRUCTION CO
No brackets necessary because the first four positions are the name control.
    2. THE]CHARITABLE ORGANIZATION
Right-hand bracket precedes the four characters that are the correct name control.
    3. SAM L]PERRY]NANCY REED & JIM FERIS
If a name follows the name containing the name control, the name containing the name control should be encased in two right-hand brackets.
14 Name Control Display only. To correct the name control, see item 12 above, Organization Name (Line 1).
15 Organization Name (Line 2) If any data is entered, the first position must be alphabetic or numeric. No characters may follow two consecutive blanks except blanks. All characters may be entered. The characters that are sent to master file are alphabetic, numeric, hyphen, slash, ampersand, percent and blank (A–Z, 0–9, –, /, &). All other characters will be stripped before sending to master file.
16 1st Submit Date Display Only. Date of a previous Incomplete Letter record, if any. First submission date (508(a) date).
17 Organization Name (Line 3) If entered, Organization Name (Line 2) must be entered. See Organization Name(Line 2) description. This line is not sent to master file.
18 Organization Name (Line 4) If entered, Organization Name (Line 2 & 3) must be entered. See Organization Name (Line 2) description.
    Note: If State is "." , this line should contain the foreign street address. Lines 2 & 3 may then be left blank. This line is sent to master file if it is a foreign address line.
19 DBA Doing Business As, Also Known As, or any other name the organization is known as. If entered, the first position must be alphabetic or numeric. No characters may follow two consecutive blanks except blanks. All characters may be entered. The characters that are sent to master file are alphabetic, numeric, hyphen, slash, ampersand and blank (A–Z, 0–9, –, /, &, "" ).
20 Address If entered, the first position must be alphabetic or numeric. All characters may be entered. The characters that are sent to master file are alphabetic, numeric, hyphen, slash, ampersand, percent, and blank (A–Z, 0–9, –, /, &, %, "" ). All other characters will be stripped before sending to master file.
    Note: If this is a foreign address, enter the street address on the Organization Name (Line 4). Enter the foreign City on this line.
21 City Must be entered. The first position must be alphabetic or numeric. No characters may follow two consecutive blanks except blanks. All characters on the keyboard may be entered. The characters that are sent to master file are alphabetic, numeric, hyphen and blank (A–Z, 0–9, –, "" ). All other characters will be stripped before sending to master file. Note: If this is a FOREIGN address, enter the city on the Address line. Enter the foreign Country on this line. If this is a MILITARY address, FPO or APO must be entered on this line if State is "AA" , "AE" or "AP" .
22 State Must be entered. Must be a valid state abbreviation or, for foreign addresses, a period followed by a blank (.). If this is a MILITARY address, enter the following:
    State Code Geographic Region
    AA No & So America
    AE Europe
    AP Pacific
23 Zip Must be entered and all numeric. The number making up the first 5 positions must be greater than 600.