Technical Exhibit TE-6

REQUIRED SUBMITTALS AND REPORTS

I.	SUBMITTAL REQUIREMENTS
The Contractor  shall submit the following data, reports, schedules, plans, and items to the COTR for approval and/or action as applicable, no later than the timeframes specified in calendar days, unless otherwise indicated:

A.	Within 15-days Phase-In Period:
	Provide detailed resumes, certifications and licenses (Paragraph 3.5)

B.	Within 30 days Phase-In Period:
1.	Buildings Operations Plan (Paragraph 3.1.1)
2.	Proposed Water Treatment Program (Paragraph 3.2)
3.	Initial Water Systems Analysis Report (Paragraph 3.2.1)
4.	Complete Water treatment Plan (Paragraph 3.2.1)
5.	Annual Preventive Maintenance Schedule (Paragraph 3.4)
6.	Outage Preventive Maintenance Schedule Paragraph (3.4.2.B) 
7.	New Preventive Maintenance Guide Cards developed by the contractor  based on Manufacturer’s criteria (Paragraph 3.4.2.C and D)
8.	Contact Telephone Number(s) for Project Manager  (Paragraph 3.5.1)
9.	Refrigerant Management Plan (Paragraph 3.9.5.1.1) (20 Days)
10.	Existing Deficiency Report (Paragraph 3.10.2)
11.	Quality Control Plan (Paragraph 3.11)

B.	30 days prior to contract expiration
Final Inspection Report (3.10.7.2)

C.	7 days prior to contract expiration:
1.	Update all CMMS and building systems databases (Paragraph 3.4 and 3.17)
2.	Return Government Issued Manuals & Bulletins (Paragraph 5.1.3)
3.	Provide updated Refrigerant records to the Government (Paragraph 3.9.5)

D.	Upon Final Expiration of the contract, or termination of employment, the Contractor shall return to the Government the following:
1.	Identification/Building Badges issued to Contractor  and employees (Paragraph 3.8)
2.	All keys/key cards (Paragraph 5.1.1)
3.	Government furnished materials and equipment (Paragraphs 5.2 and 5.3)
4.	All software and hardware and database information related to any Government Furnished or building systems 

II.	RECURRING REPORT/SUBMITTALS REQUIREMENTS.  
The Contractor shall provide the Government with all reports and submittals listed below.  In addition, the contractor shall provide any other reports required by the Government during the term of the contract.   Report formats shall be as directed by IRS CO or COTR. 

	Report Description	Due Date	
1	Chiller Operating Logs (Paragraph C.3.1.4) 	Upon COTR request	
2	Boiler Operating Logs (Paragraph C.3.1.4)	Upon COTR request	
3	Equipment Check Logs (Paragraph C.3.1.4)	*Monthly Progress Report (see Item 29)	
4	Utility Usage Report, electrical, fuel, etc. (Paragraph C.3.1.9)	Monthly, within three work days after reading meters 	
5	Equipment History Report (Paragraph C.3.1.10)	*Monthly Progress Report (see Item 29)	
6	Weekly Equipment Report listing major equipment/systems not operational (Paragraph C.3.1.10)	Weekly, as required, by 9:00 A.M. to COTR	
7	Water Analysis Report (Paragraph C.3.2.2)	Monthly, 5 days after each test and summarized as part of the *Monthly Progress Report.	
8	Completed service call documentation returned to Government (Paragraph C.3.3.9)	Daily, within 24 hours of completion of Service Call work	
9	Update Building Equipment Inventory in CMMS system (Paragraph C.3.4.2)	Annually (within the first 30 days of each option period) or as required by the COTR.	
10	MFG PM guides for equipment not covered by current IRS guide (Paragraph C.3.4.2)	As required or as directed by the COTR	
11	Monthly Inventory Update Report (C.3.4.3)	*Monthly Progress Report (see Item 29)	
12	Completed PM work order documentation in the CMMS and hard copy in Monthly Progress report (Paragraph C.3.4.4)	Daily, within 7 days of completion of PM work and *Monthly Progress Report	
13	Completion of Certified Testing such as elevators, infra red scans, etc. (Paragraph C.3.4.6)	As required, within 30 days of completion 	
14	Reports of electrical distribution systems inspections, tests, PM, defects, etc. (Paragraph C.3.4.6, C.3.4.8)	As required, initially before work starts and certified reports within 30 days after completion of work	
15	Report of Additional Services Work Received and Completed (Paragraph C.4.7)	*Monthly Progress Report (see Item 29)	
16	Status of all Open Additional Services Work (Paragraph C.4.7) 	*Monthly Progress Report (see Item 29)	
17	Employee documentation for new and replacement employees (Paragraph C.3.5)	As required, 21 days prior to the employees start date	
18	Changes in contact telephone numbers for key personnel (Paragraph C.3.5.1)	As required when changes occur	
19	Employee licenses/certifications replacement employees (Paragraph C.3.5.1)	As required but within 21 days of employee start date	
20	Refrigerant log (Paragraph C.3.9.5.1.3)	*Monthly Progress Report (see Item 29)	
21	Asbestos Program Managers notification of work involving disturbing asbestos (Paragraph C.3.9.8.1)	Immediate notification prior to commencement of work.	
22	COTR notification of work requiring opening or dismantling of equipment (Paragraph C.3.10.2.2)	Daily, as required before work is started	
23	Inspection records, Quality Control Inspections (Paragraph C.3.11.3)	15 days following inspection 	
24	Contingency Plan (Paragraph C.3.13)	Within first 30 days of Phase-In	
25	PM Accomplishments Report (Paragraph C.3.14)	3 work    Weekly and monthly PM progress report.  A complete summary of all PM accomplishments in *Monthly Progress Report	
26	Service Call Summary (Paragraph C.3.14)	*Monthly Progress Report (see Item 29)	
27	Scheduled outages of critical systems for PM (Paragraph C.3.19.2)	As required 90 days in advance of scheduled outage	
28	Scheduled Outage Plan (Paragraph C.3.19.2) 	As required 90 days in advance of scheduled outage	
29	* Monthly Progress Report (Designated reports above shall be consolidated into a single Report)	5th work day of the month following performance	
30	SF 295 and SF 295 Reporting for Subcontracting Plan (Section I)	April 30 and October 30