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TIPSS-4 Small Business (SB) Ordering Procedure - 4. Solicitation Methods:

The CO may use the following methods to request proposal information from contractors.

(a)  REQUEST FOR TECHNICAL & COST PROPOSAL (RTCP)

The RTCP used is to request technical and cost proposals.  A competitive procedure used for acquisitions at all dollar amounts.  The acquisitions under this procedure may expand from minor to major requirements and may involve more complex skill sets, sophisticated technology, or major subcontracting effort.  The effort may have a significant impact on the TIPSS customer organization and be critical to its success.  The solicitation package (i.e., the announcement) includes the e-mail to contractors, the RTCP form containing the Instructions to Offerors and Evaluation Criteria, and SOO/PWS/SOW.  The contractor’s response would include a technical and full cost/price proposal.

(b) REQUEST FOR TECHNICAL & PRICE PROPOSAL (RTPP)

The RTPP is used to request technical and price proposals.  A competitive procedure used for acquisitions at all dollar amounts.  The acquisitions under this procedure may expand from minor to major requirements and may involve more complex skill sets, sophisticated technology, or major subcontracting effort.  The effort may have a significant impact on the TIPSS customer organization and be critical to its success.  The solicitation package (i.e., the announcement) includes the e-mail to contractors, the RTPP form containing the Instructions to Offerors and Evaluation Criteria, and SOO/PWS/SOW.  The contractor’s response would include a technical and full price proposal. 

(c) REQUEST FOR INFORMATION (RFI)

The RFI is used to gather information on capabilities of TIPSS contractors.  If information received from contractors demonstrate their ability to perform the task, the CO will issue a solicitation package (i.e., the announcement), including the e-mail to contractors, the RTCP form and the SOO/PWS/SOW.

Contractors will be provided adequate time to prepare and submit responses based on the estimated dollar value and complexity of the proposed requirement or solution. The proposal due date will be set forth in each task order solicitation. The TIPSS Office will provide advanced notice of upcoming requirements either via email or on the TIPSS website. Additionally, the TIPSS Office will attempt to provide historical information and supporting documentation in advance of the actual solicitation whenever practicable. For example, if a new task order competition is to be held for work previously competed under TIPSS, the TIPSS Office may elect to release the previous SOW as historical documentation. If unable to perform a requirement, contractors shall submit an e-mail indicating their non-participation on the specific task order solicitation.

The task order solicitation will state whether an oral presentation is required in addition to, or instead of, written technical proposals. Responses will be streamlined and succinct, to the extent practical based on the estimated dollar value and complexity of the work, stating compliance or exception to requirements, risks, assumptions and conflict of interest issues. Responses will not be a proposal as defined in FAR Part 15, but only sufficient information to be considered in accordance with FAR Part 16. Proposals shall not merely restate SOO, PWS or SOW requirements. Both oral presentations and written technical proposals shall address, at a minimum:

(a) Technical/Management Approach;
(b) Key Personnel Assigned;
(c) Quantities/Hours of Personnel by Labor Categories;
(d) Other Direct Costs (ODCs) (materials and supplies, travel, training, etc.);
(e) Risks;
(f) Period of Performance;
(g) Government-Furnished Equipment (GFE)/Government-Furnished Information
     (GFI);
(h) Security;
(i) Subcontracting; and
(j) Other Pertinent Data (e.g., potential conflict of interest issues).

A written cost/price proposal is required for all task order solicitations. Offerors shall comply with the stated instructions contained in the task order solicitation.

Proposals will be evaluated in accordance with the evaluation factors identified in the task order solicitation. The basis of award shall be clearly identified in the specific task order solicitation. The Contracting Officer will conduct any discussions/negotiations, if needed, and resolve all outstanding issues prior to award. Task orders may be issued by email, regular mail, or facsimile using the agency prescribed form.

Page Last Reviewed or Updated: 29-Jan-2014