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Multi-Year VITA Grant Recipient

Getting Started:

Welcome! We are excited to have you as a grantee. We look forward to the coming year.

Managing the Grant:

Now that you have the grant, it's time to ensure your processes for managing the funds are in place and you can access the funds on-line.

  • My responsibilities as a multi-year recipient - These requirements must be maintained each year to continue as a multi-year recipient.
  • Grant Management - Check the Grant Programs Resource Guide for useful aids in grant management.
  • Accessing Grant Funds - Use the Payment Management System to request and report funding information.

Closing the Grant:

Find out what to do when the project period ends and it's time to submit the final report, Final Report Requirements. The final report must be filed by September 30, which is 90 days after the project period ends (June 30).

Continuation of Multi-year Grant:

  • Multi-year recipients will receive notification of continued eligibility from the Grant Program Office in late April. 
  • If you are eligible to continue as a multi-year recipient, you will follow the abbreviated application process. 
  • If you are not eligible or if the multi-year period on your grant agreement indicates period 3, follow the application process at Applying for a VITA Grant to reapply for a multi-year grant. 
  • Publication 4671 provides a step-by-step guide.

Application Download and Submission:

  • Download the application by following system instructions on
  • Complete the application as directed in Publication 4671
  • All applications MUST BE submitted through on or before May 31.

Checklist for abbreviated application process:

The items indicated below should be included in the application.  Please label the application by the names indicated in the Publication 4671 before submission. 

  1. Standard Form 424, Application for Federal Assistance - Indicate "Continuation" in block 2 of the form.
  2. Narrative - Civil Rights narrative required; other narratives required if changes are needed
  3. VITA Grant Workbook or similar document
  4. Matching Funds Documentation
  5. Standard Form 424A, Budget Information - Non Construction Programs
  6. Indirect Cost Rate Agreement (if applicable)
  7. Standard Form LLL, Disclosure of Lobbying Activities (if applicable)

Notification of Grant:

  • The Grant Program Office will notify applicants of their acceptance or rejection of a grant award by e-mail.  
  • If not awarded a grant, general information is provided on why the applicant was not selected.  
  • Notification is scheduled for August 31.
  • An applicant that is eligible for multi-year continuation will not be subject to the technical evaluation and will receive notification of award and funding earlier than applicants awarded under the competitive process.



  • Publication 4671, VITA Grant Program Overview and Application Instructions
  • Publication 4883, Grant Programs Resource Guide - Assistance in understanding requirements of the VITA and TCE Grant Programs.
  • Publication 1084, IRS Volunteer Site Coordinator's Handbook - Guidance on managing and operating a VITA site.
  • Publication 3189, Volunteer e-file Administration Guide - Guidance on electronic filing in the VITA and TCE Programs.

Additional Resources:

  • VITA Grant Workbook - The workbook provides templates for use in reporting prior year performance, proposed returns, sites, focus, matching funds, budget detail information, and reporting cash sub-awards or third party transactions.
  • VITA Grant FAQs - The most frequently asked questions regarding the VITA Grant process.
  • VITA /TCE Grant Application Process Overview - Find grant opportunities and guidance on submitting an application in the VITA/TCE application process guide.
  •  Civil Rights/Reporting Requirement Highlights - Get an overview of the civil rights and reporting requirements for grant recipients.

Important Links:

  • - Online federal grant announcement and application system.
  • Office of Management and Budget - Circulars governing the administrative requirements, cost principles and audit requirements for grant recipients.
  • System for Award Management (SAMS) -  SAM is a free web site that consolidates the capabilities found previously in the Central Contractor Registration (CCR) and the Excluded Parties List System (EPLS).  Organizations interested in applying for the VITA or TCE grants must maintain an active registration in SAM.  It also contains information on organizations and individuals that are excluded from receiving federal funds.
  • Sub-award Reporting - Reporting of first tier sub-awards.  Please refer to the Terms and Conditions Addendum, Form 13981 for guidance on reporting sub-awards.
  • State Review Required under Executive Order 12372 - Allows each state to designate an entity to review proposed federal financial assistance and direct federal development.  Visit the website to determine whether your state participates.


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Page Last Reviewed or Updated: 05-Oct-2015