COBRA premium assistance credit.
Effective for tax periods beginning after December 31, 2013, the credit for COBRA premium assistance payments can't
be claimed on Form 944. Instead, after filing your Form 944, file Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return
or Claim for Refund, to claim the COBRA premium assistance credit. Filing a Form 944-X before filing a Form 944 for the year
may result in errors or delays in processing your Form 944-X. For more information, visit IRS.gov and enter “COBRA
” in the search box.
If you are entitled to claim the COBRA premium assistance credit, but aren't otherwise required to file Form 944, file a Form
944 with -0- entered on line 11 before filing a Form 944-X to claim the credit.
Additional Medicare Tax withholding.
In addition to withholding Medicare tax at 1.45%, you must withhold a 0.9% Additional Medicare Tax from wages you
pay to an employee in excess of $200,000 in a calendar year. You are required to begin withholding Additional Medicare Tax
in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period
until the end of the calendar year. Additional Medicare Tax is only imposed on the employee. There is no employer share of
Additional Medicare Tax. All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if
paid in excess of the $200,000 withholding threshold.
For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments
, in section 15 of Pub. 15, Employer's Tax Guide. For more information on Additional Medicare Tax, visit IRS.gov and enter
“Additional Medicare Tax
” in the search box.
If you change your business name, business address, or responsible party.
For a definition of “responsible party
” and how to notify IRS of a change in the identity of your responsible party, see the Form 8822-B instructions. Notify the
IRS immediately if you change your business name, business address, or responsible party. Write to the IRS office where you
file your returns (using the Without a payment
address under Where Should You File
, later) to notify the IRS of any name change. See Pub. 1635 to see if you need to apply for a new EIN. Complete and mail
Form 8822-B to notify the IRS of a business address or responsible party change.
Employers can choose to file Forms 941, 941-SS, or 941-PR instead of Form 944.
Employers required to file Form 944, who want to file Forms 941, 941-SS, or 941-PR instead, must notify the IRS they
are electing to file quarterly Forms 941, 941-SS, or 941-PR and opting out of filing Form 944. See What if you want to file Forms 941, 941-SS, or 941-PR instead of Form 944
Correcting a previously filed Form 944.
If you discover an error on a previously filed Form 944, make the correction using Form 944-X. Form 944-X is filed
separately from Form 944. For more information, see section 13 of Pub. 15. You may also visit IRS.gov and enter “correcting employment taxes
” in the search box.
Federal tax deposits must be made by electronic funds transfer (EFT).
You must use EFT to make all federal tax deposits. Generally, an EFT is made using the Electronic Federal Tax Payment
System (EFTPS). If you don't want to use EFTPS, you can arrange for your tax professional, financial institution, payroll
service, or other trusted third party to make electronic deposits on your behalf. Also, you may arrange for your financial
institution to initiate a same-day wire payment on your behalf. EFTPS is a free service provided by the Department of Treasury.
Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee.
For more information on making federal tax deposits, see section 11 of Pub. 15, section 8 of Pub. 80, Federal Tax
Guide for Employers in the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana islands,
or section 11 of Pub. 179, Guía Contributiva Federal para Patronos Puertorriqueños. To get more information about EFTPS or
to enroll in EFTPS, visit www.eftps.gov
or call one of the following numbers.
303-967-5916 (toll call)
Additional information about EFTPS is also available in Pub. 966 or Pub. 966 (SP).
For an EFTPS deposit to be on time, you must submit the deposit by 8 p.m. Eastern time the day before the date the deposit
Same-day wire payment option.
If you fail to submit a deposit transaction on EFTPS by 8 p.m. Eastern time the day before the date a deposit is due, you
can still make your deposit on time by using the Federal Tax Collection Service (FTCS). To use the same-day wire payment method,
you will need to make arrangements with your financial institution ahead of time. Please check with your financial institution
regarding availability, deadlines, and costs. Your financial institution may charge you a fee for payments made this way.
To learn more about the information you will need to provide to your financial institution to make a same-day wire payment,
visit the IRS website at www.irs.gov/payments and click on Same-day wire.
Timeliness of federal tax deposits.
If a deposit is required to be made on a day that isn't a business day, the deposit is considered timely if it is made by
the close of the next business day. A business day is any day other than a Saturday, Sunday, or legal holiday. The term “legal holiday” for deposit purposes includes only those legal holidays in the District of Columbia. Legal holidays in the District of Columbia
are provided in Pub. 15.
Electronic filing and payment.
Now, more than ever before, businesses can enjoy the benefits of filing tax returns and paying their federal taxes
electronically. Whether you rely on a tax professional or handle your own taxes, the IRS offers you convenient programs to
make filing and paying easier. Spend less time and worry about taxes and more time running your business. Use e-file and EFTPS
to your benefit.
For e-file, visit the IRS website at www.irs.gov/efile for more information.
For EFTPS, visit www.eftps.gov or call EFTPS at one of the numbers provided under Federal tax deposits must be made by electronic funds transfer (EFT), earlier.
If you are filing your tax return or paying your federal taxes electronically, a valid employer identification number (EIN)
is required at the time the return is filed or the payment is made. If a valid EIN isn't provided, the return or payment won't
be processed. This may result in penalties.
Electronic funds withdrawal (EFW).
If you file Form 944 electronically, you can e-file and e-pay (electronic funds withdrawal) the balance due in a single step
using tax preparation software or through a tax professional. However, don't use EFW to make federal tax deposits. For more
information on paying your taxes using EFW, visit the IRS website at www.irs.gov/payments. A fee may be charged to file electronically.
Credit or debit card payments.
Employers can pay the balance due shown on Form 944 by credit or debit card. Don't use a credit or debit card to make
federal tax deposits. For more information on paying your taxes with a credit or debit card, visit the IRS website at www.irs.gov/payments
. A convenience fee will be charged for this service.
Online payment agreement.
You may be eligible to apply for an installment agreement online if you have a balance due when you file your return.
For more information, see What if you can't pay in full
Paid preparers must sign Form 944.
Paid preparers must complete and sign the paid preparer's section of Form 944.
Outsourcing payroll duties.
You are responsible to ensure that tax returns are filed and deposits and payments are made, even if you contract
with a third party to perform these acts. You remain responsible if the third party fails to perform any required action.
If you choose to outsource any of your payroll and related tax duties (that is, withholding, reporting, and paying over social
security, Medicare, FUTA, and income taxes) to a third-party payer, such as a payroll service provider or reporting agent,
visit IRS.gov and enter “outsourcing payroll duties
” in the search box for helpful information on this topic.
Where can you get telephone help?
For answers to your questions about completing Form 944 or tax deposit rules, call the IRS at one of the numbers listed
1-800-829-4933 (Business and Specialty Tax Line) or 1-800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or
have a speech disability) Monday–Friday from 7:00 a.m.–7:00 p.m. local time (Alaska and Hawaii follow Pacific time; employers
in Puerto Rico receive service from 8:00 a.m.–8:00 p.m. local time).
267-941-1000 (toll call); Monday–Friday from 6:00 a.m.–11:00 p.m. Eastern time.
Photographs of missing children.
The IRS is a proud partner with the National Center for Missing and Exploited Children. Photographs of missing children
selected by the Center may appear in instructions on pages that would otherwise be blank. You can help bring these children
home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child.