Part 4. Examining Process

Chapter 4. AIMS Procedures and Processing Instructions

Section 35. Unpostable Resolution

4.4.35 Unpostable Resolution

4.4.35.1 (12-29-2009)

Overview

  1. The Generalized Unpostable Framework (GUF) contains transactions that attempted to post to the Master File but failed to match the respective Master File account and thus become unpostable records. Procedures in this chapter contain the unpostable reason codes most frequently received in Examination along with the required resolution.

4.4.35.1.1 (12-29-2009)

Additional Reference Manuals

  1. Refer to IRM 3.12.32 if you want information on SC error resolution.

  2. Refer to IRM 3.12.179 if you want information on resolving IMF/BMF/PMF/IRAF/CAWR unpostables, the overall philosophy, general concepts, and instructions.

  3. Refer to IRM 3.12.166 if you want information on EPMF/IRAF unpostables.

4.4.35.2 (12-29-2009)

Responsibility and Authority

  1. This chapter applies to managers and individuals using the GUF to manage, assign, reassign, research, suspense, close, and/or review Examination unpostable cases.

  2. Centralized Case Processing (CCP) will make every effort to resolve Examination unpostables. If resolution cannot be made after all research has been CCP will work with the area office on a resolution.

  3. If the unpostable cannot be corrected within a reasonable amount of time, use CC AMAXUE to change the TC 300 Indicator to "5 " . This causes the case to appear on the Non-Assessed Closures Listing until another AMCLSE is input and it will prevent the AIMS base from aging.

4.4.35.3 (02-08-1999)

Statute Protection

  1. Employees must be aware of statute limitations for various tax returns. Since protection of statutes is a top priority, the unpostable listings must be carefully analyzed and good judgment must be exercised in the resolution of cases, requisition of returns and preparation of quick assessments.

4.4.35.3.1 (02-08-1999)

Category E2

  1. All unpostable cases must be screened for statute protection purposes prior to taking any resolution action. Category E2 was established to identify Examination statute cases. The E2 category includes UPC 150, 350, and 750 cases with a document code of 47 and imminent statute cases if the transaction code is 300 and the document code is 47. All E2 category unpostable cases must be worked on a priority basis with manual assessments being initiated when necessary for statute protection. Continued statute control is required for all Examination unpostables.

4.4.35.4 (02-08-1999)

AIMS—General Information

  1. CC AMCLSU is the command code that is used to correct Doc Code 47 adjustments that have unposted. A two digit unpostable indicator (Position 47–48 of Line 1) is used to identify the type of unpostable and the function resolving the unpostable.

    • Pos. 47 = "P" if you are correcting an AMCLSF, partial that unposted; "L" if you are correcting an AMCLSE, long closure that unposted

    • Pos. 48 = "E" if it's an Examination adjustment that unposted; "A" if it's an Appeals adjustment that unposted

4.4.35.4.1 (12-29-2009)

CC AMCLSU/LE

  1. Blocking Series must be 00X, 08X, 30X, 38X, 40X, if the Status Code is 90.

  2. Blocking Series must be 10X or 18X if the Status Code is 8X.

  3. The TC 300 indicator must be reset to a "5" using CC AMAXU before an AMCLSU/LE can be input. The indicator must also be reset to a "5" if the unpostable must be returned to the originator for corrective action. Cases that are in Status Code 90 with a TC 300 Indicator of "5" will appear on the Non-Assessed Closures listing.

  4. If an unpostable is corrected using manual assessment procedures, AND THE TC 300 INDICATOR WAS RESET TO A "5" , in order to remove the case from the Non-Assessed Closures listing:

    • input a CC AMCLSU with $0.00 in Item 12, the amount of the manual assessment in Item 35 and,

    • after a successful input, immediately input a CC TERUP to prevent the transaction from going to Master File.

  5. If the TC 300 indicator was not reset to a "5" , do not input an AMCLSU.

4.4.35.4.1.1 (12-29-2009)
Exam Results

  1. When CC AMCLSU/LE is entered, the computer deletes all the information from the data base that was previously input. Therefore, ALL the information from the original Form 5344 must be reinput. If CC AMCLSU/LE is used, the computer will automatically recalculate exam results by subtracting out of results the amount that appears in the "Last Amt Put in Cum Field" and adding into results the amount reinput through CC AMCLSU/LE (this process is not performed when AMCLSU/LE is input to correct an Exam closure to Appeals that unposted) since the amount in the " Last Amt Put in Cum Field is always zero" .

4.4.35.4.2 (02-08-1999)

CC AMCLSU/PE

  1. Blocking Series must be 10X or 18X.

  2. Cannot input unless the partial agreement indicator was previously set.

4.4.35.4.2.1 (02-08-1999)
Exam Results

  1. Calculation of Exam Results depends on whether the case is still in an Exam Status Code or Status Code 8X or 90.

4.4.35.4.2.1.1 (02-08-1999)
Open Inventory Cases

  1. When an AMCLSF is input, the net of tax, penalty, and credits, are captured in both the Last-Amt-Put-In-Cum field and the Cum-Assmnt field. When an AMCLSU/PE is input, the unpostable amount is not removed from the Cum-Assmnt field which causes the adjustment to be included twice when Exam Results are calculated at final closing. The following procedures must be followed to prevent this from happening.

    1. Enter another AMCLSF with amounts necessary to reverse the unpostable AMCLSF IMMEDIATELY FOLLOWED BY CC TERUP. This removes the unpostable amount from the Cum-Assmnt field.

    2. Enter the AMCLSU/PE with the correct amounts. This will correct AIMS and update Master File.

4.4.35.4.2.1.1.1 (02-08-1999)
Example

  1. An AMCLSF in the amount of $500 has unposted and you must reinput the AMCLSU/PE with the same amount.

    1. Input an AMCLSF with a TC 301 for $500. This reduces the Cum-Assmnt field by $500.

    2. Immediately input a TERUP to prevent the TC 301 from going to Master File.

    3. Input an AMCLSU/PE for $500. This increases the Cum-Assmnt field by $500.

4.4.35.4.2.1.2 (02-08-1999)
Status 8X or 90 Cases

  1. If an AMCLSF/PE is required after a case is closed, the following procedures must be followed:

    1. Enter the AMCLSU/PE with the correct amounts. This will correct AIMS and update Master File.

    2. To eliminate the double credit for AMCLSU/PE, immediately input a CC AMAXU with an amount that will reverse the AMCLSU/PE in Item 35.

4.4.35.4.2.1.2.1 (02-08-1999)
Example

  1. An AMCLSF in the amount of $500 has unposted and you must reinput the AMCLSU/PE with the same amount.

    1. Input an AMCLSU/PE for $500. This increases the Cum-Assmnt field by $500 therefore $1,000 is included in Exam Results.

    2. Input an AMAXU, Item 35 for −$500. This is to remove the duplicated amount and also causes the Exam Results to be recalculated and re- extracted to the Exam tables.

4.4.35.5 (12-29-2009)

Resolving Unpostables without Source Documents

  1. Occasionally the source document for an Examination unpostable cannot be secured and that document is required for corrective action. In those instances, use the following procedures:

    1. Make at least three attempts to secure the unpostable document. The second request should be made approximately two weeks after the first and the third request four weeks later. If the ASED is imminent, requests can be made at more frequent intervals and a manual assessment must be made if the statute needs protection.

    2. If the return charge out indicates the return is charged to another area, follow-up to locate the return.

    3. If the return has still not been secured, initiate a special search.

    4. If unsuccessful, additional research will he needed to remake Form 5344, Examination Closing Record. This research may include, but is not limited to AMDISA, TXMOD, MFTRA, area office contact, securing the RAR, contacting the taxpayer, and a search of local files. The remade Form 5344 should be clearly annotated "Duplicate Form 5344 prepared by CCP to Correct an Unpostable" .

    5. If Form 5344 is recreated, send to files attached to a Form 2275 with the following in the comments section "REINPUT UNPOSTABLE DOCUMENT-UNABLE TO SECURE ORIGINAL DOC FROM FILES. PLEASE LOCATE UNPOSTABLE DOC AND REFILE UNDER NEW DLN."

4.4.35.6 (02-08-1999)

Civil Penalty Module Unpostables

  1. Civil penalty unpostables may be generated in an Examination category or forwarded to Examination from Document Perfection. IRM 3.12.179 and 3.12.32 provide information for the correction of these unpostables; however, in some instances, additional information is needed for resolution. Form 8278, Computation and Assessment of Miscellaneous Penalties, will be sent to Service Center Files as a source document for all civil penalty assessments initiated by the area office. In instances where the civil penalty source document is not readily available, the information for resolving the unpostable may be acquired using the following information:

    1. Reference Code 600–613—Failure to File Penalties. These penalties are assessed in conjunction with an Examination IMF or BMF case. If the Form 8278 is unavailable, request the related Examination case for that taxpayer to obtain information regarding the penalty.

    2. Reference Code 615—Area Office Form W–2 Penalties After Assessment. The penalty files are forwarded to the service center and maintained in the SCC W–4 Unit.

    3. Reference Code 622–624–626—Return Preparer Penalties. Agreed cases will be filed with the penalty document locator number in return files. Unagreed cases are suspended in the area office. If additional information is required on the unagreed case, contact the Preparer Penalty Coordinator in the area office.

    4. Reference Code 628—Abusive Tax Shelter Penalty. The penalty file is held by Quality Review in the area office for a 120-day suspense.

    5. Reference Code 630—Aiding and Abetting Penalties. The penalty file is held by Quality Review in the area office for a 120-day suspense.

    6. Reference Code 665—Frivolous Penalties. The penalty file is held by Quality Review in the area office for a 120-day suspense.

    7. Reference Code 634–635—Failure to Furnish Information on Tax Shelter and Failure to Maintain a List of Investors. The penalty file should be in return Files under the penalty document locator number.

4.4.35.7 (12-29-2009)

Unpostable Codes, Conditions, and Resolutions

  1. Unpostable codes, conditions, and resolutions for IMF, BMF, and IRAF.

    Type IRM Reference
    IMF See Exhibit 4.4.35-1.
    BMF See Exhibit 4.4.35-2.
    IRAF See Exhibit 4.4.35-3.
Exhibit 4.4.35-1 (12-29-2009) REMOVED 1430 AND 3061

IMF Unpostables Codes, Conditions, and Resolutions

(Reference: IRM 4.4.35.24.1)


UPC 133 - Examination Request Indicator and Military Deferment RC 0

(1) CONDITION-RC 0 - This condition occurs when a TC424 (except with blocking series of 88888) is input to an account containing Entity Combat Zone Indicator set to 1.

(2) RESOLUTION - RC 0 - GUF Auto-Close URC 2 to Exam.

UPC 150 — Statute Expiration

(1) Optional Fields

  1. Assessment Statute Expiration Date (ASED)

  2. Master File Area Office

  3. Entity Code (when appropriate)

(2) Categories

  1. E2—Examination Statutes

(3) Conditions—The following transactions will unpost if the 23C date of the current cycle is later than ASED as extended, including input transaction.

  1. RC3—TC 30X with a debit amount unless a secondary TC 320 or 321 is present.

    Note:

    Master File will bypass TC 30X for debit amount that contains a priority code 1 if the record contains reference numbers 003, 004, 007, 073, 903, 904, 907, 973 or 993-998 providing no other reference numbers (outside this range) are included on the adjustment.

  2. RC5—TC 160 or 350 (Doc. Code 47) with debit amount.

  3. RC6 - TC 170, 200 or 310 attempts to post with a debit amount unless there is a TC 320 posting or has posted.

(4) Resolutions

  1. RC3, RC5 and RC6

    1. If the period has been transcribed incorrectly and the correct period is not near expiration, correct the period on GUF with URC 6.

    2. If an extended statute date is on the document or indicated on the RAR but has not been updated on AIMS, a manual assessment will be necessary. Prepare Form 2859 to process the quick assessment in accordance with the Manual Assessment Chapter of this Handbook and as follows:

      1. Use Hold Code 2.

      2. Line through amount of tax liability and enter zero (-0-).

      3. Line through amounts and transaction codes of penalties and/or interest.

    3. If Examination Document is a partial assessment (100 block DLN) and the AIMS base shows 872A, verify ASED. If the statute is protected by 872A, prepare Form 5348 (see Update/Correction Chapter) to update AIMS to 6 digits; URC 2 and use CC AMCLS. After CC AMCLSU is input, AIMS must be updated back to 872A. If partial agreement has been manually assessed, URC 2 and refile.

UPC 151 — Mismatch SSN on MF

(1) Optional Fields—Master File area office code.

(2) Categories

  1. E1—Examination Change Batch

  2. E2—Examination—Statute

  3. E3—Examination Void Batch.

(3) Conditions

  1. RC0—An examination transaction which does not create an entity attempts to post to an account for which no entity is present. For example, TC 30X, TC 428, or TC 429 fails to match on Social Security Number (SSN).

(4) Resolutions

  1. RC0

    1. Screen for obvious entry errors. If found use URC–6.

    2. Research for correct TIN and/or NC. If found use URC–6.

    3. If account has been resequenced to another module (same taxpayer), post to MF name control using URC 6.

    4. If research indicates a name change has been made, but a check digit still appears on the unpostable record, use URC 6 and enter correct name control.

    5. If research indicates the module is on the Retention Register, secure copy of retention microfilm and route to Accounting on Form 5248 requesting transfer of the module to MF. Use URC–0 and cycle to post after TC 370.

    6. If an entity has been established on the valid segment with the same SSN and name control as the unpostable transaction and the transaction has been directed to the invalid segment, an ampersand (&) will precede the SSN on Form 4251. Input TC 040 through IDRS using Command Code ENREQ to move the amount to the invalid segment. URC 0 when Account has resequenced.

    7. If an entity has been established on the invalid segment for the same taxpayer but with a different SSN, and Form 4251 indicates the SSN on the unpostable document is valid, thoroughly research the account. If it is determined that no other taxpayer is involved, input TC 011 to transfer the account to the valid segment. URC 0 when resequenced.

    8. If the entity has been established on the invalid segment with the same SSN and name control as the unpostable transaction which was directed to the valid segment (no ampersand (&) precedes the SSN) the account can be reached only with TC 041. Input TC 041 using IDRS to move the account to the valid segment. URC 0 when resequenced.

    9. If Doc Code 77—Research for a good TIN or name control. If found correct use URC–6. If unable to correct use URC–2 and destroy document.

UPC 155 — Restricted Interest

(1) Optional Fields—AO sort code

(2) Categories Date

  1. E1—Examination Change Batch

  2. E2—Examination Statutes

(3) Conditions

  1. RC0—TC 30X attempting to post to a module that is restricted from generating interest (TC 780, 534, 770, or 34X) . Bypass for TC 300 for a zero amount providing no secondary transactions are present or if the adjustment record contains TC 34X or 77X. Also bypass for TC 301, 305, or 309 if the sum of TC 34X is zero; or for a non-restricting TC 340 if the module contains a secondary transaction of TC 270 or TC 271 only. Note that if interest is restricted due to TC 604 or TC 608, Master file will not bypass the unpostable unless the adjustment contains a TC 340 or 341 or the TC 190/300 is for zero amount with no secondary transactions.

  2. RC1 - TC 30X input to a module containing a prior posted TC 971 AC 64 and a TC30X. Bypass if the input adjustment contains TC 340 or TC 341. Bypass for TC 300 for a zero amount providing no secondary transactions are present. Bypass for TC 301, 305, or 309. Also bypass for Corrected UPC 155

(4) Resolutions

  1. RC0 - If TC 30X, input CC COMPA on IDRS to compute interest in accordance with the Interest Handbook.

  2. RC1 - Manually compute the interest and enter it as a TC 340 on the AMCLSU.

UPC 158 — Estimated Tax Penalty/Duplicate Assessments/Abatements

(1) Optional Fields

  1. MF AO code

(2) Categories

  1. E1 - Examination Change Batch

  2. E2 - Examination—Statute

(3) Conditions

  1. RC0—TC 30X blocked other than 200–299 or 930–949 carrying credit reference number 806 or 807, with no secondary TC 17X but the module contains a prior posted TC 170 or TC 171 with Doc. Code 17, 18, 24, 47, 51, 52, or 54. Bypass this check if the TC 300 contains priority code 8.

  2. RC1—This condition occurs when:

    1. TC 300, 304 or 308 for a significant amount greater than $10 and is within $10.00 of a previously posted TC 290, 294, 298, 300, 304 or 308 for a significant amount greater than $10; or TC 301, 305 or 309 for a significant amount greater than $10 is within $10 of a previously posted TC 291, 295, 299, 301, 305 or 309 for a significant amount greater than $10.

    2. TC 300 for a significant amount within $10 of a prior TC 295 or TC 299.

    3. TC 30X containing a reference number 806, 807, or 766 that is within $10 of a prior posted matching transaction (example, reference number 806 within $10 of prior posted TC 806, not within $10 of TC 807).

      Note:

      Master File will bypass RC 1 with a corrected UPC 158 or if the TC 30X contains priority code 8.

(4) Resolutions

  1. RC0—if withholding taxes allowable as a credit under IRC section 31 were incorrectly reported on the return, recompute the ES penalty in accordance with the Penalty Handbook, and input T/C 17X considering the credit reference number of Form 5344.

  2. RC1—determine if the transaction is an exact duplicate. It may be necessary to secure the RAR and/or the previous adjustment document to make the determination. If unable to determine, contact originator. If the adjustment is a duplicate, edit Form 5344 depending on when the TC/ 420 was input.

    1. If the TC/ 420 was input prior to the previously posted TC/C 29X or TC/C 30X, change the TC/C 300 to zero, disposal code of original closing.

    2. If the TC/C 420 was input after the previously posted TC/C 29X or 30X, change the TC/C 300 to zero, disposal code 02 (if 5344); enter 99999998 in item 52. URC 2 and AMCLS.

    3. If the adjustment is not a duplicate. URC 0 to allow posting.

UPC 159 — No Existing Tax Module

(1) Optional Fields

  1. Master File Area Office code

(2) Categories

  1. E1—Examination Change Batch

  2. E2—Examination Statutes

  3. E3—Examination Void Batch

(3) Conditions

  1. RC0—An input transaction other than those listed below attempting to create a tax module (MFT 30):

    140 59X except 592
    141 610
    142 640
    150 660
    290 Blkg Series 200–299 666 with Julian Date 999
    370 Doc. Code 51 or 52 670 with or w/o TC 150
    690 424 with Push Code 700
    101, or 019–041 710
    430 760
    460 76X Doc Code 54 Blkg Ser 4XX
    470 CC 96 800
    474 810
    480 840
    500 CC 52 914
    520 CC 81, 83 and 85–89 916
    540 930
    560 940
    582 960
    971 other than AC 1–9

    Note:

    If the only transactions present in a module are TC 91X's, unpost any transaction (except 91X) that cannot create a tax module.

  2. An input transaction other than those listed below attempting to create an MFT 55 module. TC 290 Blkg Series 150–198, 520–529, 590–599, 960–969, or 980–999 providing a reference number (other than 699) for a significant amount is present.
    — TC 520 CC 81, 83, 85–89
    — TC 640
    — TC 670
    — TC 914
    — TC 960
    — TC 370 containing civil reference numbers

(4) Resolutions

  1. RCO

    1. Research for tax period error on the document and unpostable record. Correct with URC 6.

    2. Research for a different TIN. Correct with URC 6.

    3. Research for possible retention posting. If found, secure copy of retention microfilm and route to Accounting on Form 5248 requesting transfer of the module to MF. Use URC 0 and cycle to post after TC 370.

    4. If unpostable record is a TC 30X or TC 421 (6XX block) and it is determined that the original return was not processed, send a copy to Receipt and Control. Suspend until posted, then zero in unpostable document.

    5. If Doc. Code 77, research for possible entry errors and correct with URC

    6. If unable to post use URC 2 and destroy document.

UPC 160 — Dup File/F Freeze

(1) Optional Fields

  1. Master File area office code

  2. DLN of posted unreversed TC 420 or 424

(2) Categories

  1. E1—Examination Change Batch

  2. E2—Examination—Statute

  3. E3—Examination Void Batch

(3) Conditions

  1. RC3—A TC 420 attempts to post to a module containing an unreserved TC 420.

  2. RC4—A TC 300 without priority code 1, 3, 4, or 7, or TC 421 (Doc. Code 47) attempts to post to a module with a duplicate/amended return freeze (A– freeze).

  3. RC5—A TC 424 attempts to post (except TC 424 with Push Code 010 or 036, or DLN with block and serial of 8888 or 8889) and an unreversed TC 420 or TC 424 is already posted. This condition will also occur when a TC424 (except Push Code 049) or TC 420 attempts to post and the module contains a TC 916 or the entity contains TC 918.

  4. RC6—A TC 421 (Doc Code 47) attempts to post when the TC 640 freeze (F– freeze) is in effect.

  5. RC8—A TC 424 attempts to post to a module containing a TC 494.

(4) Resolutions

  1. For RC3—URC 2.

  2. For RC4—Determine if the amended return is in the case and if it has been considered. If so, URC 2, add PC 1 and re-enter the adjustment.

    1. If not found, review TXMODA to see if a previous adjustment has been made. If so, ensure issue is the same, change the document to TC 300 zero, DC 12, add PC 1 and re-enter. URC 2. If adjustment is not found, place the case in suspense and request the return. If the return has not been considered, route case to classification function and work per their instructions.

    2. If a partial assessment, verify that the AO has the amended. URC 2, add PC 4 and re-enter. Priority Code 4 will allow the partial assessment to post, even if the module contains a duplicate/amended return freeze, without releasing the freeze at Master File. If AO requests, void back to area.

    3. If TC 301, determine if case is a carryback. If so, restricted interest computation is necessary.

    4. If the "A" freeze unpostable is TC 421, check TXMODA to see if adjustment has been made. If so, URC 0. If not, place case in suspense and secure the return. Route case to Classification for review and work per instructions.

    5. If adjustment is required use ADJ54 and PC 1 in Block 15. Cycle in URC 0 to post after adjustment.

  3. For RC5—TC 424 will be worked on 424 Reject Register.

  4. For RC6—If the TC 421 is unpostable because of the presence of TC 640 in the module, research IDRS and AMDIS to determine if posting errors, cycling problems or examination errors caused the advanced payment to post to an incorrect tax module. Also check the spouse's SSN for possible incorrect posting of the payment. If necessary, secure the payment document to screen for use of the wrong TIN, tax period or other data that caused the information to be posted incorrectly to master file.

    1. If the TC 640 was used in error, reverse the TC 640 and post the correct transaction.

    2. If the payment posted to the incorrect module, determine correct TIN or tax period and input a credit transfer. Cycle URC 0 if UPCAS not voided. If UPCAS has voided the unpostable transaction, input TC 421 (REQ77) and TC 290 0 with refile DLN.

    3. If research indicates that the TC 640 posted correctly and the assessment statute expiration date is imminent, expedite the case to Examination Classification if closing was input by the area or to Correspondence Examination if they input the closing for determination to quick assessment.

    4. If research indicates the TC 640 posted correctly and the assessment statute date is not imminent, reject the case back to originator.

    5. For RC8—T/C 424 will be worked on 424 Reject Register.

UPC 167 — Fraud Penalty on Module

(1) Optional Fields

  1. AO sort code

(2) Categories

  1. E1—Examination Change Batch

  2. E2—Examination Statutes

(3) Conditions

  1. RC0—TC 300, or 301 (excluding Doc. Code 51/52) containing a TC 320 and the module contains a significant net of TC 160, 166, 270, 276, or 350. If the tax period of the adjustment is 8612 and subsequent, TC 350 will be eliminated from this check.

  2. RC1—TC 300, or 301 (excluding Doc. Code 51/52) containing a TC 160, 270, or 350 and a significant TC 320 is posted to the module. If the tax period of the adjustment is 8612 and subsequent, TC 350 will be eliminated from this check.

  3. RC3—For MFT 30, unpost a TC 30X with secondary TC 161, 201, 241, 271, 281, or 311 and the Abatement Refusal Indicator is significant. For MFT 55, unpost a TC 290 containing a reference number for an abatement if the reference number matches a prior posted TC 24X with matching reference number blocked 96X.

(4) Resolutions

  1. RC0—Review RAR for penalty codes. If penalty codes entered on Form 5344 are incorrect, enter correct transaction codes. URC 2 and re-enter document. Research module for penalties creating the unpostable. Input REQ54 in accordance with IRM 2.4.16 to reverse the penalties. Use URC 0 and cycle the unpostable to post after the adjustment. If money amounts of the penalties to be reversed are greater than the money amount of the penalties to be posted, contact originator before adjusting the module. Correct per their instructions.

  2. RC1—Review RAR to determine correct penalty transaction. If necessary, delete all penalties on Form 5344 and re-enter document.

  3. RC3—Contact originator and resolve per their instructions.

    Note:

    According to the Tax Reform Act of 1986, there are instances when a fraud and negligence penalty may be assessed on the same tax module. Therefore, if the tax period of the adjustment is 8612 and subsequent, TC 350 will be eliminated from this unpostable check for RC0 and RC1.

UPC 168 — No Related Transaction Date

(1) Optional Fields

  1. None

(2) Categories

  1. E1—Examination Change Batch

  2. E2—Examination Statute

  3. E3—Examination Void Batch

(3) Conditions

  1. RC0—An input transaction fails to find the related transaction code, reference number.

  2. RC5—TC 300 with line reference number 314 for zero amount and no Energy Tracking Section to delete.

  3. RC6—TC 300 with reference number 500–699 for a negative amount attempts to post to a module that does not contain a posted TC 240 with matching reference number.

(4) Resolutions

  1. RC0—research for the related TC, reference number or money amount.

    1. If it can be determined that the wrong TC, reference number or money amount has been used, re-enter adjustment with correct TC.

    2. If unpostable record is a TC with an interest computation date, i.e. 304, 308, research for related TC with same computation date. If found, re-enter adjustment with correct TC.

    3. If related TC cannot be located or a different TC determined, contact originator and resolve per their instructions.

    4. If the unpostable document is a multiple filer case, research the spouse's SS # for the related TC. If located, re-enter corrected adjustment and prepare second document using original disposal code and hold code 4 on the spouse's account with the related TC.

    5. If Doc code 77, URC 2 except TC 428. If account still open on AIMS, input TC 420 with the transferred from AO and cycle TC 428 with URC 0 to post cycle after TC 420. If NO DATA AIMS or 90 Closed, URC 2.

  2. RC5—Check original return for related line reference number. Correct per return URC 2 and re-enter adjustment.

  3. RC6—If pending or unpostable, determine when TC 240 will post, URC 0 to post after TC 240 posts. If unable to locate TC 240, contact originator and resolve per instructions.

UPC 169 — Schedule H Adjustment

(1) Conditions

  1. RC0 - This condition occurs when an adjustment containing reference numbers that adjust Schedule H fields is input to a module not containing a Schedule H EIN in the posted 150. Note: Master File will bypass this condition if the input record contains a reference number 993 or 994 as appropriate. Master File will not bypass for MFT 31 unless the module contains a TC 150.

  2. RC4 - This condition occurs when an adjustment carrying reference number 879 is input to a module that is not controlled by a joint name line or does not contain a S-SSN.

  3. RC5 - This condition occurs when an adjustment carrying reference number 892 is input to a module that is not controlled by a joint name line or does not contain a S-SSN.

  4. RC6 - This condition occurs when an adjustment carrying reference number 896 is input to a module that is not controlled by a joint name line or does not contain a S-SSN.

  5. RC7 - This condition occurs when an adjustment carrying reference number 899 is input to a module that is not controlled by a joint name line or does not contain a S-SSN.

  6. RC8 - This condition occurs when an adjustment carrying Schedule H reference numbers for the spouse is input to a module that is not controlled by a joint name line or does not contain a S-SSN.

(2) Resolutions

  1. RC0 - Input REQ54 with EIN in XREF-TIN field and 993 (primary) or 994 (secondary) for .00 in reference code area; URC 0 after that posts.

  2. RC4 - RC8 - Update filing status to joint and add spouse information on ENMOD; URC 0 after that posts.

UPC 171 — Killed in Terrorist Action

(1) Conditions

  1. RC1 - RC2 - TC 150, TC 290 or TC 300 is input to an account containing a Killed in Terrorist Action (KITA) or Hostage Indicator.

    Note:

    Master File will bypass this condition for a corrected UPC 164, TC 290, 300 for zero, or if the TC 150 contains CCC O.

(2) Resolutions

  1. RC1 - Resolution - See IRM 3.12.179.59

UPC 173 — No Settled Return

(1) Optional Fields

  1. None

(2) Categories

  1. E1—Examination Change Batch

  2. E2—Examination—Statute

(3) Conditions

  1. RC5—If no TC 150 is settled in the module, the following transactions will unpost: 160, 170, 270, 290, 291, 300, 301, 320, 340, 350, 360, 420, 424 (with push codes other than 010, or 019 thru 041), 429, 680, 770, 811 (with significant credit release amount), 915, 922. MFT 55 is excluded from this unpostable.

  2. RC6—A TC 421 attempts to post to a module and TC 150 is not present, unless the module contains an unreversed TC 424.

  3. RC7—A TC 30X containing reference number 878 or 879 attempts to post to a module that does not contain a TC 150 posted cycle 8601 or subsequent.

(4) Resolution

  1. RC5 and RC6

    1. Research for a correct SSN, i.e. TC 150 is on spouse's account. If found URC 6.

    2. Research for correct tax period ending. If found URC 6.

    3. If research indicates TC 150 has posted in later cycle or is pending. URC 0.

    4. If removed to retention, forward Form 5248 to Accounting with a copy of Retention Register to transfer to Master File. When TC 370 posts. URC 0.

    5. Check to see if TC 150 posted to NMF. If posted to NMF, renumber and process adjustment to NMF.

    6. If return has not posted, forward a copy of the original return to receipt and control for processing when TC 150 posts. URC 0.

    7. If unable to locate TC/C 150, route to originator. URC 2.

    8. If TC 429 and AIMS is 424 record with Push code, URC 0 after TC 150 posts.

  2. RC7—Return case to originator for preparation of Form 885. URC 2.

UPC 178 — Statute Extension

(1) Optional Fields

  1. AO sort code

(2) Categories

  1. E3 Examination Void Batch

(3) Conditions

  1. RC2—A TC 560 attempts to post and there is an unreversed TC 480, Offer in Compromise, in the module.

(4) Resolution for RC2—Release with URC 2.

UPC 179 — Delinquency Penalty

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statute

Conditions

  1. RC1—A TC 300 or 301 with a significant money amount without a TC 160/161 and the delinquent return switch is set.

    Note:

    Do not make these checks if the input adjustment of the module contains a TC 320, if the posted return contains computer condition code " R" , or if the input transaction is an abatement in tax and the net of the TC 16X is zero. Do not perform RC1 above if the total tax liability (including the input TC 300) does not exceed the total timely credits posted in the module.

Resolutions

  1. RC1

    1. Research RAR to see if TC 160 was included but not entered on unpostable record. If so remake document with correct TC 160 amount. If no penalty on RAR, check for taxpayers credits. If enough credit was available to cover the additional liability, re-enter Examination adjustment with a TC 160. If the RAR does not include the TC 160 amount, coordinate with Examination Classification for direction.

  2. If unpostable is an overassessment (TC 301) check for possible carryback adjustment and initiate restricted interest computation as necessary. If unpostable is a general adjustment, adjust the delinquency penalty accordingly, and re-enter the Examination adjustment.

  3. If unpostable is a TC 304, 305, 308, or 309 re-enter the Examination adjustment with a TC 160.

  4. If unpostable is a partial assessment, re-enter the Examination adjustment with TC 160.

UPC 180 — Potential Duplicate EIC

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC1–A TC 30X containing a credit reference number 764 attempts to post to a module containing an unreversed TC 764.

  2. RC2–A TC 30X containing a credit reference number 764 attempts to post to a module containing a TC 29X, except a previously posted TC 290 containing priority code 6. Bypass the above unpostable checks for corrected UPC 180 or if the TC 29X contains priority code 1 or 8 if, the TC 30X contains priority code 8.

(4) Resolutions

  1. RC1 and RC2

    1. Determine whether TC 764 is a duplicate. Check 4549 and examination work papers for computation of EIC. If it can be determined that EIC is being disallowed, enter 765 and the amount in the minus field. Eliminate the 764 and amount in the plus field. URC 2 and AMCLSU.

    2. If it is determined that the amount of EIC on document is correct URC 0. Note in the lower margin of document that "EIC has been verified per RAR."

    3. If an additional amount of EIC should be allowed but it is determined that the amount on document is in error correct the amount. URC 2 and AMCLSU with priority code "8" . Note on document " EIC verified per RAR."

UPC 185 — Strike Force Control

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1

    1. TC 940 attempting to post to a module containing a TC 30X or an unreversed TC 420, 424, or 940.

  2. TC 30X, 420, or 424 attempting to post to a module containing an unreversed TC 940.

  3. TC 424 containing push codes 010 or 019–041 input to a module containing an unreversed TC 930 without a Form 3520 indicator and not containing a TC 150.

(4) Resolutions

  1. RC1—Coordinate with Criminal Investigation and resolve per their instructions.

UPC 186 — Account Transferred Out

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC0—Transaction other than TC 370 with a secondary TC 402, attempting to post to a module with a 40 Hold in effect (Status 29 account transferred out of Master File).

  2. RC1—If the module balance is credit, unpost any transaction (except TC 400), attempting to post to a tax module with a transaction section exceeding maximum programming size.

(4) Resolutions

  1. RC0

    1. If the unpostable record is a TC 421, refile document under original DLN; URC 2

    2. If the unpostable is a TC 30X, request TC 400 DLN to see where account was transferred. If renumbered to NMF process NMF and annotate history item on TXMOD. If transferred to a different SSN; URC 6 to correct SSN. If incorrect tax period, URC 6 to correct period.

  2. RC1—Release using URC 2. Request a TC 400 input to transfer to the module to NMF. Have the document renumbered to NMF.

UPC 187 — Erroneous Adjustment to OIC Module

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Condition RC0—An Examination adjustment attempts to post to a module containing an unreversed TC 780 and the adjustment transaction is not in the 800–899 blocking series.

(4) Resolutions

  1. RC0

    1. Research for pending TC 781, 782, or 788. If found, cycle transaction until TC 780 is reversed. URC 0.

    2. If pending reversal is not located, coordinate corrective action with Collection.

UPC 189 — Money Amount Mismatch

(1) Optional Fields

  1. The interest computation date of the MF transaction.

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC0—The money amount for a reversal transaction exceeds the amount of the related transaction.

  2. RC1—A line reference number (# 314, 315, 316, 317, 878, 879, 881, 885, 886, 887, 889, or 882) for an adjustment transaction, attempts to reduce the related field in the tax transaction below zero ($10.00 tolerance).

(4) Resolutions

  1. RC0—Screen for obvious errors. If found, re-enter with correct amount. URC 2.

    1. Verify interest computation date. Correct date with URC 6.

    2. If duplicate adjustment, re-enter with TC 300–0, using same disposal code 02 (F5344), issue code 9999, 9998, and audit results of zero. Delete audit results on AIMS, if the audit results have been duplicated. URC 2.

    3. If the RAR reflects an incorrect amount route to classification or correspondence for review. Correct per their instructions.

    4. If the unpostable is a TC 304 attempting to reverse a TC 299, correct to TC 308.

    5. If the TC is a penalty or interest and it has been partially abated, reenter with the amount remaining. URC 2.

    6. If the amount of the TC 301 is greater than the tax per Master File and a TC 308 is also being input, use ADJ54 to input a TC298. After the TC298 posts, input a CC AMCLSU with the TC 301 amount. Enter the amount of the TC 298 in Item 35, Manual Assessment Amount Field.

  2. RC1—Research the RAR for the correct item or credit reference number and/or amount. Re-enter adjustment with correction. URC 2.

UPC 192 — Mismatch of Closing Code or Module

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch 3

(3) Conditions

  1. RC0—A TC 520 (MFT 55) attempting to post to an account which has a TC 520 already posted and closing codes are incompatible.

(4) Resolutions

  1. RC0

    1. Screen for obvious errors

    2. If the unpostable transaction is a duplicate, URC 2 and route to originator.

UPC 193 — Incorrect Expired Balance Write-Off

(1) Optional Fields

  1. Collection Statute Expired Date

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

  4. V3 Batch Void No Documents

(3) Conditions

  1. RC0—A TC 300, 304, or 308 with a significant amount, attempts to post to a module that has a debit net module balance and the earliest CSED as extended is within six months of expiring or has expired and no unreversed TC 534 is posted. A TC 29X/30X containing a fraud penalty (TC 320/321) will be allowed to post.

(4) Resolutions

  1. RC0

    1. Research IDRS for a pending TC 550. If it is pending, confirm the extension date. After TC 550 posts URC 0.

    2. If there is no TC 550 pending and the CSED is within six months, prepare QUICK ASSESSMENT and edit Form 5344 in accordance with this Handbook.

UPC 194 — Date Mismatch

(1) Optional Fields

  1. Master file transaction date for latest related transaction code.

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statute

(3) Conditions

  1. RC0—An Examination transaction attempts to post to a module but does not match on date. For TC 304 and 305, use interest computation date.

(4) Resolutions

  1. RC0—Research TXMODA to determine correct interest computation date of the related transaction. Enter the correct date on the document using URC 6.

UPC 197 — Module on Retention

(1) Optional Fields

  1. AO sort code

  2. AO of Retention Account

  3. Cycle module went to Retention

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC0—A transaction attempted to post to a module that has been removed to the Retention Register.

(4) Resolutions

  1. RC0

    1. Screen for obvious errors. If found correct with URC 6.

  2. If unpostable is TC 30X or TC 429 request copy of retention transcript and route it on Form 5248 to Accounting to have the module brought back from retention. Use URC 0 and cycle unpostable to post after the transfer-in.

  3. If unpostable is TC 421–Doc. Code 77–URC 2.

UPC 290 — Miscellaneous IMF Conditions

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC2—An invalid transaction code attempts to post to IMF.

  2. RC3—An invalid MFT or incompatible transaction code/MFT combination attempts to post.

  3. RC4—An invalid tax period attempts to post.

  4. RC7—An invalid tax class attempts to post.

  5. RC8—An invalid area office code attempts to post; TC 420/428 with an invalid area office code in the AIMS Control Number; or TC 424 with push code 010 and an invalid 918–A AO

(4) Resolutions

  1. RC2, RC3, RC4, RC7, RC8. Screen for obvious errors. Re-enter; URC 2.

UPC 291 — Miscellaneous IMF Conditions

(1) Optional Fields—None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC2—A TC 30X containing a secondary TC 280 or 36X, duplicate penalty transactions, or TC 272 or TC 343 for a significant amount.

  2. RC3

    1. MFT 30

      1. 003, 004, 007, 073, 221, 222, 250, 251, 252, 253, 254, 314-317, 330-336, 338, 339, 403, 680-696, 764-767, 806-809, 810-811, 881, 882, 878, 879, 885-889, 890 (TC 30X only), 891, 892, 895, 896, 897 (TC 29X only), 898, 899,903, 904, 907, 973, 993, 994, 995, 996, 997, 998, 999, 090 (TC 30X only). All reference numbers must be for a significant amount except reference number 090, 314, 334, 680-696, 886, 889, 890, and 999.

      2. Line reference numbers 403 must have an amount less than $1 million and be signed correctly.

      3. TC 29X blocked 400–499 can only contain reference number 766 or 767.

      4. TC 887 with an amount field greater than 99.

    2. MFT 55

      1. TC 290 Doc. Code 54 input to MFT 55 must be blocked 520–539, 150–198, or 960–999 and cannot contain secondary tax transactions (TC 294, 295, 298, 299).

      2. The following checks apply to TC 290 for Doc. Code 54 and TC 370 carrying TC 290 Doc. Code 51/52. The primary transaction must be TC 290 with no significant money amount and if the transaction contains a reference number, it must be within the range of 500–679; reference numbers must be present for TC 370 unless the primary transaction code is TC 402.

      3. Effective July 1986, TC 290 Doc. Code 54 blocked 590–599 may also be input. All checks outlined above must be met. Only allow reference numbers 500–599 (not 600–679 or 699) to be valid for TC 290 Doc. Code 54 blocked 590–599. The reference number must be for a significant amount.

  3. RC5 - This condition occurs for TC 30X or TC 370 containing an Interest To Date later than the current 23C date plus 60 days. TC 30X containing a Credit Interest To Date later than the current 23C Date.

  4. RC6

    1. This condition occurs when First character of Name Control is not A–Z except:

      • If TC 141,142, 901, 920

      • If the Transaction contains 2 character A–Z check digits and 2 leading blanks

      • If TC 902 contains a temporary SSN or 4 identical characters

      • If Transaction has a reversal code of 6 or greater except TC 016, 017, 148, 149, 428, 429, 596–599, 788, 916–918

    2. When a Transaction with a temporary SSN (other than with middle two digits of 70–88 (ITIN) and it contains check digits in the name control (except TC 902)


(4) Resolutions

  1. RC2 and RC3—Screen for obvious errors and re-enter with correction. URC 2.

  2. RC5 - Reinput F5344 with corrected Interest-To date (within 60 days of 23C date for debit interest, earlier than 23C date for credit interest).

  3. RC6—Input correct name control—URC 6.

UPC 292 — Miscellaneous IMF Conditions

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC0—TC 29X/30X containing reference number 764 greater than $400 prior to 7912, $500 for tax period 7912–8511, $550 for tax period 8512–8711, or $851.20 for 8712–8811, $874.00 for 8812.

  2. RC2—A TC 30X attempts to post with a doc code other than 47.

(4) Resolution

  1. RC0—Check tax period ending. Determine correct EIC. URC 2 and re-enter Examination adjustment.

  2. Re-enter adjustment.

UPC 293 — Miscellaneous IMF Conditions

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC0 - This condition occurs when a TC 30X contains a future Refund Statute Control Date (RFSCDT) is later than the current 23C date.

  2. RC7 - This condition occurs when a TC 30X with an Interest Computation Date later than 23C Date plus one year. Note: Master File will bypass this condition if the record contains reference numbers 003, 004, 007, 073, 903, 904, 907, 973, 993–998.

(4) Resolutions

  1. RC0 - Determine correct date and re-enter AMCLSU.

  2. RC7 - Reinput F5344 with corrected Interest Computation date

Exhibit 4.4.35-2 (02-08-1999)

BMF Unpostable Codes, Conditions, and Resolutions

(Reference: IRM 4.4.35.24.2)

UPC 301 — Mismatch EIN with MF

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—An examination transaction fails to match the EIN posted on the Master File.

    Note:

    Forms 706 and 709 use an SSN.

(4) Resolutions

  1. RC1

    1. Research for the correct EIN and/or NC, (SSN if Form 706 or 709). Enter the corrections using URC 6.

    2. If a name change has updated the entity but a check digit remains on the Form 5344 enter the correct name control using URC 6.

    3. Input CC MFTRA/BMFOL for a specific period to determine if the module is on retention. If the module is on retention the MFTRA request will generate a retention register transcript to be routed to accounting on Form 5248 to request the module be brought back from retention, (follow local procedures) . See UPC 197, URC 0, after the TC 150/370 posts.

      Note:

      For the first four to six months of the calendar year, use MFTRA with request type "Z" , if module is on the current year retention file.

    4. If TC 421, Doc Code 47, and there is no posted TC 420, renumber the return to the original DLN. Send the return to be refiled. URC D.

      Exception:

      Form 706 accounts must be brought back from retention. Input TC 290 zero for refile DLN. URC D.

    5. If the Doc Code is 77, correct the EIN, using URC 6. If unable to correct Doc Code 77, URC D and destroy the document.

(5) This code is also worked on the UPC 301 424 Reject Register. Related IMF UPC is 151.

UPC 303 — Name Control Mismatch

(1) Optional Fields

  1. Master File name control

  2. Master File name line

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—An examination transaction attempts to post and the name control fails to match on three out of four positions of the entity name control, old name control, three out of the four left-most non-blank positions of the entity sort name line, or the four left-most significant characters of the first three works of the entity primary name line and then the sort name line.

(4) Resolutions

  1. RC1

    1. Determine if the EIN on the Form 5344 has been entered incorrectly. If so, correct using URC 6. Perfect the Form 5344.

    2. If the name control on Master File is correct resolve unpostable using URC-A. Correct name control on Form 5344.

    3. If the unpostable record name control is correct, look for a pending name change (TC 013) . If pending TC 013 is found, use URC 0 and release. If no pending TC 013 is found, use CC ENREQ and correct taxpayers entity. Use URC 0 and cycle to post after entity action.

    4. If Doc Code 77—Correct with URC A or 6, if correct information can be secured. All others void URC D and destroy document.

      Note:

      If resequencing is in effect, (indicated by RS on IDRS), suspense the case until the account has completed the resequence and posts, then correct the unpostable.

(5) This code is also worked on UPC 303 the TC 424 Reject Register.

(6) Related IMF UPC is 152.

UPC 307 — Fiscal Month Discrepancy

(1) Optional Fields

(2) Categories

(3) Conditions

  1. RC1—Tax period mismatch

  2. RC2—Any TC attempting to open a module whose period ending is greater than 23C date plus 12 months.

  3. RC6

    1. All TC 150 for MFT 02 excluding doc code 16, Form 1120S, with tax period month other than 12 not matching on entity Fiscal Year Month, Form 1120 FRC 19, and a TC 054/055 is posted.

    2. TC 150 for MFT 02 with doc code 09/11 and ABLM Code 400 (Form 1120 PSC only) with a tax period month other than 12 and the Form 1120 FRC other than 19.

(4) Resolutions

  1. RC1 and 2—Review the case file to determine the correct tax period. Correct the tax period and re-enter TC 424.

  2. RC6(a)

    1. Determine if the tax period ending is a coding or transcription error. If so, correct the tax period and close using URC 8 to Rejects.

    2. If the taxpayer is requesting tax period ending of 12, enter CCC "Y" and close using URC 6.

    3. If the tax period was transcribed correctly, request the document for the posted TC 054/055 to determine if the correct FYM was input.

      1. If the TC 054/055 is posted as per the taxpayer's request on the Form 8716.

        1. Research for TC 016, if unpostable return is not taxpayer's initial filing.

        2. If TC 016 is posted with wrong period, input new TC 016 to change Master File to agree with the posted TC 054/055 and the return.

        3. Close using URC 0.

      2. If no TC 016 is posted (and unpostable return is not taxpayer's initial filing), or Form 8716 is unavailable, correspond with the taxpayer to verify tax period on unpostable return.

        1. If unpostable return is taxpayer's initial return, input TC 016 per the tax period of the return and release unpostable, URC 0.

      3. If the taxpayer replies with the correct tax period or an acceptable reason for the changes, correct the tax period or reassign to Entity Control as applicable.

      4. If no reply within 30 days, or an acceptable reason for the change is not received, close using URC 6 with entity FYM tax period. Change return tax period as applicable.

  3. RC6(b)

    1. Review the return to determine if it is coded and numbered correctly. If not, close using URC 8 to Rejects for renumbering.

    2. If coded and numbered correctly, then close using URC 0.

(5) If the statute of limitations is not within 12 months of expiration, these unpostables will be resolved by the Unpostable Unit at the center. After resolution, they are given to examination for classification. Since examination must determine whether these returns warrant an examination, if the statute is within 12 months of expiration, these unpostables will be routed directly to Examination for immediate classification. If the return is to be examined, the resolution of the unpostable should be performed simultaneously using the following guidelines.

UPC 309 — No Existing Tax Module

(1) Optional Fields

  1. Master File Area Office code

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—An Examination transaction attempts to post and does not find a module established for the same MFT or tax period.

  2. RC2—A non-module creating TC (except TC 912 or TC 914) attempts to post to a module where TC 914 is the only TC posted.

(4) Resolutions

  1. RC1

    1. If the tax period is in error, correct using URC 6.

    2. If the EIN or name control is in error, correct using URC 6.

    3. If a TC 150 is pending, URC 0, cycle to post after the TC 150 posts.

    4. If the module is on retention, input CC MFTRA/BMFOL for the specific period. Follow the instructions in UPC 197 to restore the account to the Master File. URC 0 when the TC 150/370 posts to TXMODA. Send Form 5344 case file to be refiled.

    5. If the Doc Code is 77, and correction cannot be determined, URC D and destroy the document.

      1. RC1—Screen for obvious errors. If tax period error or EIN/NC error, URC 6. If module is on retention register, secure copy of retention register, prepare Form 5248 and forward to Accounting, URC0 when TC 370 posts.

      2. RC2—If Doc. Code 77, research for possible entry errors and correct with URC 6. If unable to correct, URC D and destroy the document.

(5) This code is also worked on the 424 Reject Register. Related IMF UPC is 159.

UPC 311 — Account Transferred Out

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—An input transaction code other than TC 370 (Doc. Code 51) with a secondary TC 402 attempts to post to a module that has been transferred out of Master File. TC 400 present on the module (Status 29), account transferred to NMF.

(4) Resolutions

  1. RC1

    1. If the unpostable record is a TC 421, refile the document under the original DLN. URC D.

      Exception:

      If the unpostable record is a Form 706, route the document to the AIMS Control Unit to reprocess as NMF. URC D.

    2. If the document should not be processed as BMF, route the document to appropriate area; i.e., Foreign Operation Area of NMF Accounting.

    3. If the unpostable record is a TC 30X:

      1. Request TC 400 DLN to see where account was transferred. If transferred to NMF, have document renumbered to NMF and annotate history item on TXMOD. Route appropriate forms to Accounting for NMF processing. URC D.

      2. If account was transferred to a different EIN, correct EIN on document and URC 6.

      3. If incorrect tax period, correct document and URC 6.

    4. If the transaction should post to Master File, request Accounting transfer the module back to Master File by processing a TC 402. After the TC 402 posts, URC 0.

    5. If the module has been transferred to another service center, route the case to the other center using Form 3210. URC D.

      Note:

      For Resolution 1 and 3, it may be necessary to consult with the originator to determine the resolution of the unpostable.

(5) This code is also worked on the 424 Reject Register. Related IMF UPC is 186.

UPC 313 — No Related Transaction

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—An input transaction failed to find its related transaction to the tax module of the same MFT code and tax period or a TC 428 attempted to post to an account with no TC 420/424.

(4) Resolutions

  1. RC1

    1. Research for related TC or money amount. If found, URC 2 and re-enter with correction.

    2. If unpostable record is a TC with an interest comp. date i.e. 304, 308, research for a related TC with the same comp. date. If found, URC 2 and re-enter with correct TC. If related TC cannot be located, contact originator and resolve per their instruction.

    3. Review the RAR to determine if the TC was incorrectly entered on Form 5344. If so, correct the TC on the Form 5344 and re-enter the complete, corrected 5344 using CC AMCLSU, URC D.

    4. If TC 428, input TC 420 using the "transferred from" AO Cycle URC 0 to post after TC 420. If no DATA AIMS or 90 closed, URC 2.

(5) Related IMF UPC is 168.

UPC 314 — Strike Force Control

(1) Optional Fields

  1. None

(2) Categories

  1. E3 Examination Void Batch

(3) Conditions

  1. RC1—TC 42X (except TC 424), 30X, 930, 940 is directed to a module with an unreversed TC 940.

  2. RC3—TC 424 (Push Codes 010, 019–041, 121) is input to a module with no return posted (TC 150) and an unreversed TC 930 is posted.

(4) Resolutions

  1. RC1—Coordinate with Criminal Investigation and resolve per their instructions.

  2. RC3—Will be worked on the TC 424 Reject Register.

UPC 315 — Civil Penalty Number Mismatch

(1) Optional Fields

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. RC5—Any non-MFT 13 adjustment, Doc Code 47 or 54 or Doc Code 51 Accounts Transfer with Civil Penalty Reference Numbers 680 or 686 attempting to post to a tax module if the normal RDD is prior to 01/01/90.

(4) Resolutions

  1. RC5

    1. Review the unpostable document and the RAR to determine the correct tax period. Correct the tax period using URC 6.

    2. If the tax period is correct, and there is no Reference Number posted, change the Reference Number 680 on the Form 5344 to TC 240. Compute and assess the interest with a TC 340 (or have the interest computed by the Restricted Interest group) . Correct the hash total. Re-enter the complete, corrected Form 5344 using CC AMCLSU, URC D.

UPC 316 - Date/Money Amount Mismatch

(1) Optional Fields

  1. The interest computation date of the MF transaction.

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1

    1. An input transaction attempting to reverse its posted related transaction failed to match on date and/or the money amount from the transaction was greater than the related transaction or sum of the transactions (for the same date if date check is applicable).

      1. TC 300 with an amount attempts to post with a reversal transaction and the amount exceeds the posted related transaction.

      2. TC 304 fails to match the interest computation date and/or the money amount is greater than the posted related TC 295 or 305.

      3. TC 308 fails to match the date and/or the money amount exceeds the sum of the posted TC 295's or TC 305.

      4. RC4—A minus signed item adjustment reference number 003, 004, 005, 007, or 008 is input with an amount $50.00 or more greater than the posted amount on the TC 150.

      5. RC5—Item Adjustment Reference Number 311 input and;

        1. for MFT's 02, 05, 33 and 34, IREF 311 would adjust the " Overpayment of Windfall Profits Tax" on the return to a debit amount.

        2. for MFT 06 IREF 311 on input transaction is a debit and is greater than the net amount of posted TC 76X in the module.

      6. RC7—TC 271 with Reason Code 62 has an amount that is greater by $1.00 or more than the total FTP amount and has resequenced for 1 cycle.

(4) Resolutions

  1. RC1

    1. If the tax is being abated with TC 301/305/309, review TXMODA for a previous decrease in tax. If a duplicate abatement has been made, change Form 5344 to TC 300 zero. Disposal Code Is dependent on any prior adjustments. Correct the hash total. Reenter the complete, corrected Form 5344, using CC AMCLSU, URC D.

    2. Review the RAR to ensure the amount previously assessed has posted. If it has not posted, and there is no evidence of a manual assessment, route the case back to the originator for corrective action. Using CC AMAXU, change the TC 300 to a "5" , URC 2.

    3. If the RAR reveals the amount was incorrectly entered on the Form 5344, correct the amount and the hash total. Re-enter the complete, corrected Form 5344, using CC AMCLSU. URC D.

    4. If the reversal involves penalties, interest, or credit reference numbers, check TXMODA to verify the TC(s) and amount(s) posted. If the TC and/or amount needs correcting, ensure the amount is equal to or less than the posted amount. Correct the Form 5344 and the hash total. Re-enter the complete, corrected Form 5344, using CC AMCLSU, URC D.

    5. If the transaction has been partially decreased, re-enter the adjustment with the amount remaining to be abated. If the unpostable transaction is a duplicate reversal, delete the TC and amount from the Form 5344 and enter a TC 300 zero. Correct the hash total. Re-enter the complete, corrected Form 5344, using CC AMCLSU, URC D.

    6. If the interest computation date is incorrect, correct the date, using URC 6.

    7. If TC 304 and the amount involves more than one related TC, change the transaction on Form 5344 to TC 308. Re-enter the complete, corrected Form 5344, using CC AMCLSU, URC D.

    8. If the overassessment exceeds the sum of the related TC's, contact the originator and resolve per their instruction. Or, it may be necessary to return the case file to the originator. If so, input CC AMAXU, 60–5, URC 2.

  2. RC7—If correct money amount of CREF Number has been used, contact the originator and explain the condition. Correct per their instructions. Or, it may be necessary to return the case file to the originator. If so, input CC AMAXU 60–5, URC 2.

(5) Related IMF UPC 189.

UPC 317 — MFT 52 in Status 18

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC6—TC 29X/30X attempts to post to an MFT 52 module in status 18.

(4) Resolutions

  1. RC6—Suspense case until a TC 678, Treasury Bond, posts and the status changes to 12 (full paid and assessed) or 21, URC 0. If status remains 18 after a TC 678 posts, notify User Support Desk that Form 706 freeze indicator was not turned off. Resolve as instructed.

    Note:

    Monitor frequently and be aware of the ASED.

UPC 319 — Check Digit Mismatch

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—A transaction attempting to post to master file matches on EIN but mismatches on Check Digit.

(4) Resolutions

  1. RC1

    1. Research for the correct name control and correct with URC 6.

    2. Re-enter the corrected Form 5344 using the name control in lieu of the check digit, using CC AMCLSU, URC D.

    3. If the EIN is in error, search for the correct EIN. Correct the EIN and add the name control, using URC 6; or, re-enter the compete, corrected Form 5344 using CC AMCLSU and URC D.

(5) This code is also worked on the UPC 319. Related IMF UPC is 161.

UPC 321 — Abatement Refusal Indicator

(1) Optional Fields

  1. Secured Return Code (3 numeric positions)

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC2—An Examination adjustment with a TC 161, 181, 235, 241, (MFT not equal to 13), 271 or 281 attempts to post and the abatement refusal indicator is significant for the tax module.

    Note:

    The Abatement Refusal Indicator is set by a TC 290 zero in the 96X Block.

(4) Resolutions

  1. RC2—Contact originator and resolve per their instructions.

  2. If the Appeals Officer requests the abatement, reverse the indicator with a TC 290 zero in the 97X block. When the reversal posts, URC 0.

UPC 322 — Bankruptcy

(1) Conditions

  1. RC0—When a TC 520 CC 83, 85 or 88 is in effect, all debit TC 30X input to a tax period ending prior to the post petition date in the entity. This includes Doc. Code 51.

(2) Resolutions

  1. RC0—If a TC 300 unposts under UPC 322, the case is suspensed at the Service Center awaiting the resolution of the bankruptcy. Once the stay is lifted and the statute is recomputed, if the new ASED does not allow sufficient time to post the assessment systemically, the case will be returned to Examination for preparation of the manual assessment document.

UPC 326 — Form 11 IRS No. Inconsistent

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC1—An Examination adjustment for MFT 61 attempts to post and an IRS No. with a minus amount fails to match with an IRS No. in the tax module. Bypass if module was transferred in.

  2. RC2—An Examination adjustment for MFT 61 attempts to post and an IRS No. with a minus amount larger than the plus amount for the IRS No. in the tax module and any previous TC 29X/30X adjustment. Bypass if module was transferred in.

(4) Resolutions

  1. RC1 and RC2—Research for correct IRS No. (item number) and the amount — URC 2 and re-enter Examination adjustment. If unable to determine correct number or amount, void back to preparer.

UPC 327 — No Settled Return

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—A TC 160, 170, 180, 234, 240, 270, 290, 300, 320, 340, 350, 360, 420, 421, 424 (unless push code in 010, 019–041, 121), 429, 470, 480, 534, or 680 that attempts to post to a tax module which did not contain a posted TC 150 (except TC 421 can post if module already contains an unreversed TC 424 or 290 addressing MFT 13).

(4) Resolutions

  1. RC1

    1. Research for correct EIN; if found perfect the Form 5344 using URC 6.

    2. Research for correct tax period; if found, perfect the Form 5344 using URC 6.

    3. If module is on retention register, request MFTRA—forward retention register with Form 5248 to Accounting. URC 0 when TC 370 posts.

    4. If an amended return has posted (–A freeze), determine if the amended return should be processed as TC 150. If so, complete a Form 3893 and re-input as an original return, following IRM 3.15.129. URC 0 and cycle hold for 8 weeks.

    5. If unable to locate the TC 150, return the unpostable document to the originator, URC 2.

UPC 328 — Duplicate Assessment

(1) Optional Fields

  1. Master File area office code

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

(3) Conditions

  1. RC1—TC 300/304/308 without priority code 8 for an amount greater than $10 attempts to post and is within $10 of a previously posted TC 300/304/308 for an amount greater than 10.

  2. EC2—TC 301/305/309 without priority code 8 for an amount greater than $10 attempts to post and is within $10 of a previously posted TC 301/305/309 for an amount greater than $10.

  3. RC3—TC 300 without priority code 8 attempts to post and is within $10 of a previously posted TC 295/299.

(4) Resolutions

  1. RC1 and RC2—Determine if the transaction is an exact duplicate. It may be necessary to secure the RAR and/or the previous adjustment document to make this determination. If unable to determine, contact originator. If the adjustment is a duplicate, edit Form 5344 depending on when the TC 420 was input.

    1. If the TC 420 was input prior to the previously posted TC 29X or TC 30X, change the TC 300 to zero, using a disposal code that is applicable to the posted transaction.

    2. If the TC 420 was input after the previously posted TC 29X or 30X, change the TC 300 to zero, using a disposal code that is applicable to the posted transaction, (if 5344); correct the has total, re-enter the complete, corrected Form 5344 using AMCLSU, URC D.

    3. If the adjustment is not a duplicate, URC 0 to allow posting.

    4. If the duplicate condition is the result of a manual assessment (Doc Code 51) perfect the Form 5344 correct the has total, re-enter the complete, corrected 5344, using CC AMCLSU, URC D.

      Note:

      If posted manual assessment is other than TC 30X, do not enter an amount in Item 35, on Form 5344.

    5. Research the RAR and TXMODA for possible recapture of a previously abated assessment, the result of the taxpayer filing a petition. If the assessment is a recapture, force the adjustment to post using URC 0.

      Caution:

      Carefully review the RAR to ensure the action intended was not reversed on the document such as; increase entered as a decrease on Form 5344 or vice versa.

(5) Related IMF UPC is 158.

UPC 330 — Duplicate Filing Freeze

(1) Optional Fields

  1. Master File area office code

  2. DLN of posted unreversed TC 420 or 424

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC2—TC 30X with priority codes other than 1, 3, or 4 and tax module contains duplicate/amended freeze.

  2. RC3—An input TC 421 (Doc. Code 47) if the duplicate/amended freeze is on.

  3. RC4—TC 420 and an unreversed TC 420 is already in the module.

  4. RC5—TC 424 is input to a module with no TC 150 posted and an unreversed TC 424 is already posted.

  5. RC6—TC 424 (except push code 010) is input to a module with TC 150 posted and an unreversed TC 420 or TC 424 is already posted.

  6. RC7—TC 421 (Doc. Code 47) is input to a module with an unreversed TC 640 posted and no related TC 30X is posted.

  7. RC9—TC 421 is input to a module with an un-reversed TC 420 or 424 posted and the SC of the TC 421 DLN FLC does not match either the SC of the TC 420 AO code in the AIMS Control Number of the SC of the DLN FLC of the TC 424.

(4) Resolutions

  1. RC2

    1. If amended return is in the case file and it has been considered, URC 2 and re-enter adjustment with priority code 1.

    2. If no amended return is in the case file, review TXMODA to determine if a previous adjustment was made. If an adjustment is found, ensure the issue is the same. Add priority code 1, change the TC 300 to zero, and the appropriate disposal code, and correct the hash total. Re-enter the complete, corrected Form 5344 using CC AMCLSU, URC D.

    3. If an adjustment is not found, secure amended and forward case to classification or Examination correspondence to take amended into consideration. Resolve per their instructions.

    4. If the amended is an exact duplicate, add priority code 1, re-enter the complete, corrected Form 5344 using CC AMCLSU, URC D.

    5. If the assessment is a partial, verify that the AO has the amended return. Add Priority Code 04 and re-enter the complete, corrected Form 5344 using CC AMCLSU, URC D.

      Note:

      Priority Code 04 will allow the partial assessment to post, even if the module contains a duplicate/amended return freeze, without releasing the freeze at Master File.

  2. RC3

    1. Check TXMODA to see if an adjustment (TC 29X) has been made. If the adjustment has been made, URC 0 and refile document.

    2. If an adjustment has not been made, place the case in suspense and secure the amended; forward case file to classification and resolve per their instructions.

      Note:

      If Adjustments has an open control on TXMODA/C, contact them to determine if they need the TC 421 Doc Code 47 document to make their adjustment. If so, route the document to them, URC D.

  3. RC4—URC 2

  4. RC5 and RC6—UPBAT 2 (TC 424 will be worked per 424 Reject Register).

  5. RC7—Research IDRS and AMDIS to determine if posting errors, cycling problems or examination errors caused the TC 640 to post to an incorrect tax module. If necessary, secure the payment document to screen for use of the wrong TIN, tax period or other data that caused the information to be posted incorrectly to master file.

    1. If the TC 640 was used in error, reverse the TC 640 and post the correct transaction.

    2. If the payment posted to the incorrect module, determine correct TIN or tax period and input a credit transfer. Cycle URC 0 if UPCAS not voided. If UPCAS has voided the unpostable, input TC 421 (REQ77) and TC 290 0 with refile DLN.

    3. If research indicates that the TC 640 posted correctly and the assessment statute expiration date is imminent, expedite the case to Examination Classification if closing was input by the area or to Correspondence Examination if they input the closing for determination of quick assessment.

    4. If research indicates the TC 640 posted correctly and the assessment statute date is imminent, expedite the case back to Correspondence Examination or Classification function is a area case determine whether a manual assessment is necessary.

    5. If the TC 640 posted correctly and the ASED is not imminent, reject the case back to the initiator. AMAXU 60–5.

  6. RC9—Coordinate with AO/SC that has AIMS control per Master File. Forward return and/or other information to them. URC 2.

UPC 333 — Intelligence, TC 914

(1) Optional Fields

(2) Categories

(3) Conditions

  1. RC2—A TC 424 attempts to post to a module with an unreversed TC 914 posted (unless Push Code is 049).

(4) Resolutions

  1. Coordinate with Criminal Investigation function.

(5) This code is also worked on the 424 Reject Register.

UPC 334 — Inconsistent TC's and Delinquency Penalty Discrepancy

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC5—TC 300/304/308 for a significant additional assessment without TC 16X attempts to post to a module that contains a delinquent filed return, and the total tax liability (including the TC 30X) exceeds the sum of timely credits posted in the tax module; or TC 301/305/309 for a significant abatement without TC 16X attempts to post to a module with a delinquent filed return, and the net of all posted TC lEX transactions in the tax module is not zero. Exclude TC 300/301/308/309 with a secondary TC 320 or if a TC 320 is already posted, or return has condition code "R" , or return contains Doc. Code 51 or 52.

(4) Resolutions

  1. RC5

    1. Research RAR to see if TC 160 was included but not entered on unpostable record. If so remake document with correct TC 160 amount. Correct hash total and re-enter the complete, corrected Form 5344 using CC AMCLSU. URC D. If no penalty on RAR, check for taxpayers credits. If enough credit was available to cover the additional liability, re-enter Examination adjustment with a TC 160 zero. If the RAR does not include the TC 160 amount, coordinate with Examination Classification for direction.

    2. If unpostable is an overassessment (TC 301) check for possible carryback adjustment and initiate restricted interest computation as necessary. Add the TC 340 with an amount to the Form 5344 correct the has total, re-enter the complete, corrected Form 5344 using CC AMCLSU, URC 0.

    3. If unpostable is a TC 304, 305, 308 or 309 re-enter the Examination adjustment with a TC 160 0. URC D.

      Note:

      Change TC 304/305 to TC 308/309 when adding a penalty transaction Code.

    4. If unpostable record is for a Form 1120 or 1041, research for an approved Extension of Time. If found re-enter the Examination adjustment with TC 160 0. CC AMCLSU, URC D.

    5. If unpostable is a partial assessment, re-enter the Examination adjustment with TC 160 0.

      • If the unpostable requires a manual assessment and contains a TC 160, the total interest computation must include interest on the penalty per Deficit Reduction Act of 1984, which became law July 18, 1984. (COMPA begins 7/18/84 for returns due prior to 12/31/83.)

      • For income tax returns due after 12/31/82, and are filed more than 60 days late, the minimum penalty will be the lesser of $100 or 100% on the unpaid tax shown on the return.

      • Remember Failure to Pay Penalty when adjusting delinquency. If only delinquency penalty requires an adjustment and there is a TC 27X posted or if the penalties are combined, a TC 270 zero must be input to prevent erroneous adjustment of the Failure to Pay Penalty.

      • Failure to File Penalty (TC 160/166) is computed at 5% per month unless Failure to Pay (TC 276/270) is present. The Failure to File Penalty is then computed at 4.5% and the Failure to Pay Penalty is computed at 5%.

      • Related IMF UPC is 179.

UPC 335 — Erroneous Adjustment to OIC Module

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC1—TC 30X attempts to post while an unreversed TC 780 present.

  2. RC2—Duplicate 30X of posted DLN with same TC, DLN and amount.

(4) Resolutions

  1. RC1—Research for pending 781, 782, or 788. If found, cycle transaction until TC 780 is reversed with URC 0. If pending reversal is not located, coordinate corrective action with Collection Activity.

  2. RC2—URC 2—Refile document.

UPC 336 — Restricted Interest

(1) Optional Fields

  1. Area Office sort code

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

(3) Conditions

  1. RC1—TC 29X/30X with other than zero amount, or TC 290 with Credit Reference Number 766/767, and without secondary TC 34X or 77X attempts to post to a module and:

    1. The module has an unreversed TC 534 for significant amount posted;

    2. A status 14 is present in the Status History Section; or

    3. The interest TC 34X or 77X restriction is "on" in the module.

      Exception:

      allow TC 291, 295, 299, 301, 305, 309 for significant amount to post if: no unreversed TC 770 is posted to the module and the net TC 34X posted to the module is for zero amount.

(4) Resolutions

  1. RC1—Determine correct restricted interest amount using CC COMPA. Enter correct TC (34X/77X) with amount. URC 2, re-enter adjustment. If status 14 is present in the Status History Section, input TC 340–0 URC 2 and re-enter.

UPC 337 — Inconsistent CSED Transaction

(1) Optional Fields

  1. CSED

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—TC 290, 294, 298, 300, 304, or 308 for significant amount attempts to post to a debit balance module where the TC 150 CSED is about to expire or has expired and no unreversed TC 534 is posted. TC 300 with a secondary TC 320 is an exception to this check.

(4) Resolutions

  1. RC1—Research for pending TC 550. If pending, confirm the extension date. After it posts, URC 0. If there is no TC 550 pending and the CSED is within six months, prepare manual quick assessment and edit Form 5344, URC 2 and re-enter.

(5) Related IMF UPC is UPC 337 193.

UPC 340 - Date of Death

(1) Conditions

  1. RC1 - Any transaction (except TC150/01X) with significant DOD, TC 61X and TC 67X, that attempts to post to or create an MFT 52 tax module whose entity module does not contain a Date of Death.

(4) Resolutions

  1. RC1 - Per the return, input the DOD on ENMOD using TC 016; URC 0 after that posts.

UPC 342 - Fraud Penalty on Module

(1) Optional Fields

  1. Area Office sort code

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statutes

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1 - An input transaction coded 320 attempts to post to a tax module in which RDD is prior to 1/1/1987 and an unreversed TC 160/270 with significant amount, 166, 234, 238, 276, or 350 was present

  2. RC2 - A transaction coded 160, 234, 270, or 350 (if RDD is prior to 1/1/1987) attempts to post to a tax module in which an unreversed TC 320 was present. (Note: in this situation, do not generate a TC 166, 238, or 276).

  3. RC3—An adjustment with Reference Numbers 221/222 attempts to post to a tax period with return due date later than 12/31/89.

  4. RC4—An adjustment with "interest to date" which is greater than the 23C cycle date of the posting cycle.

(4) Resolutions

  1. RC1 and RC2

    1. Review RAR for penalty codes. If penalty codes entered on Form 5344 are incorrect, enter correct transaction codes. Use URC 2 and remake document.

    2. Research account for penalties creating the unpostable. Input CC ADJ54 in accordance with IRM 2.4.16 to reverse the penalties. Use URC 0 and cycle unpostable to post after the adjustment. If the money amount of the penalties to be reversed is greater than the money amount of the penalties to be posted, contact originator before adjusting module. Correct per their instructions.

    3. If the Form 5344 is attempting to post with either/or TC 160, 234, 270, 320, 350, delete all but the TC 320. URC 2 and remake document.

UPC 344 — Statute Extension

(1) Optional Fields

  1. Area Office sort code

(2) Categories

  1. E3 Examination Void Batch

(3) Conditions

  1. RC1—The transaction date of TC 550/560 is later than the ASED as extended.

  2. RC2—The ASED as extended by the TC 560 is not equal to or greater than the present ASED.

  3. RC3—The transaction date of TC 550/560 is earlier than the transaction date of the latest unreversed TC 550/560/564.

  4. RC5—TC 550/560 attempts to post to a module which contains an unreversed TC 480.

  5. RC7—TC 550/560 with no TC 150.

(4) Resolutions

  1. RC1, RC2, RC3, RC5, RC7—Release with URC 2.

UPC 347 — Module on Retention

(1) Optional Fields

  1. AO sort code

  2. AO of Retention Account

  3. Cycle account went to Retention

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC1—A transaction attempted to post to a module that has been removed to the Retention Register.

(4) Resolutions

  1. RC1

    1. If an error is found in tax period or EIN, correct the unpostable using URC 6.

    2. Research TXMODA for a recently posted "PN" or unpostable TC 370, with a Doc Code 51.

      1. If found, URC 0 after the TC 370 posts.

    3. Check TXMODA Case Control for remarks such as "Form 3413 REQ" or "Form 5248REQ" .

      1. If not found, input CC MFTRA/BMFOL for the specific tax period. See if module can be brought back from retention using CC BMFOLR (starting 1/98) . If not, CC MFTRA will generate a request to microfilm for a copy of the retention register transcript.

        Note:

        For the first four to six months of the calendar year, use MFTRA with request type " Z" if module is on the current year retention register.

    4. Research ENMOD for the tax year to be restored from retention. If the name line is not present for the tax period, input CC ENREQ to establish the name line exactly as it is on the retention register transcript.

      Note:

      If the Entity is not currently active, (taxpayer has not recently filed a return) the complete Entity data must be established. Input a TC 000 with complete name line (as it is on the Retention Register transcript) plus the address, filing status, etc.) Failure to establish the Entity account will create an unpostable.

      1. Route the retention register transcript to accounting along with a completed Form 5248 requesting the module be restored to the Master File.

      2. Note date and "Form 5248 to Accounting" on history sheet and retain photo copy of the retention register in the case file. Suspense the case until the module is restored. Accounting will notify the requestor of the approximate posting cycle.

    5. If unpostable is TC 30X, request copy of retention transcript and route it on Form 5248 to Accounting to have the module brought back from retention. Use URC 0 and cycle unpostable to post after the transfer-in.

    6. If unpostable is TC 421–Doc. Code 77—URC 2.

    7. If TC 421 Doc Code 47, renumber to original DLN and refile the document. URC D.

      Exception:

      Form 706 accounts must be brought back from retention. Input TC 290 0 to create a refile DLN.

    8. If TC 421 Doc Code 77, destroy the document, URC D.

    9. URC 0 when TC 150/370 post to TXMODA. Send Form 5344 case file to be filed.

(5) The related IMF UPC is 197.

UPC 350 — Statute Expiration

(1) Optional Fields

  1. Assessment Statute Expiration Date (ASED)

  2. Master File Area Office

  3. Entity Code (when appropriate)

(2) Categories

  1. E2 Examination Statues

(3) Conditions

  1. RC2—TC 160, 170, 180, 234, 300, 308, or 350 with debit amount attempts to post when machine 23C date is greater than ASED or new ASED if input on TC 300 and "6020B" indicator is not significant.

(4) Resolutions

  1. RC2

    1. If the period has been transcribed incorrectly and the correct period is not near expiration, correct the period on GUF with URC 6, if case has not previously been voided.

    2. If an extended statute date is on the document or indicated on the RAR but has not been updated on AIMS, a manual assessment will be necessary. Prepare Form 2859 to process the quick assessment in accordance with the Manual Assessment Chapter. When doing manual assessment, edit adjustment document as follows:

      1. Use Hold Code 2

      2. Use disposal code on Form 5344.

      3. Line through amount of tax liability and enter zero (-0-).

      4. Line through amounts and transaction codes of penalties and/or interest.

    3. If Examination Document is a partial assessment (100 block DLN) and the AIMS base shows 872A, verify ASED. If the statute is protected by 872A, prepare Form 5348 to update AIMS to 6 digits; URC 2 and use CC AMCLSU. After CC AMCLSU is input, AIMS must be updated back to 872A. If partial agreement has been manually assessed, URC 2 and refile.

UPC 357 — No Source 80 on TC 424

(1) Optional Fields

  1. None

(2) Categories

  1. E3 Examination Void Batch

(3) Conditions

  1. RC2—TC 424 without source code 80 is input to an EO account and the entity TCMP sample code indicates this tax period is covered by TCMP.

(4) Resolutions

  1. RC2—Batch Void—TC 424's will be worked per 424 Reject Register.

UPC 361 — No Related Transaction — MFT 13

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. RC1—TC 470 (CC 95) or TC 520 (CC 82) input to a tax module without unreversed TC 240 with Reference Numbers 622, 624, 626, 628, 630, or 665–673 posted or input to a tax module with TC 470 (CC 95) or TC 520 (CC 82) already posted.

(4) Resolutions

  1. RC1

    1. Screen for obvious errors.

    2. Check status of TC 240. If pending or unpostable, determine when TC 240 will post. Cycle unpostable and URC 0 after TC 240 posts.

    3. If status of the TC 240 cannot be determined, route to originator.

UPC 391 — No Related Transaction

(1) Optional Fields

  1. None

(2) Categories

(3) Conditions

  1. RC7—TC 241 with reference number not matching the reference number of a posted TC 240.

(4) Resolutions

  1. RC7—Research for related reference number. If TPE is in error, URC 6. If unable to locate, contact originator and resolve per their instruction.

UPC 391 — No Related Transaction

(1) Optional Fields

  1. None

(2) Categories

(3) Conditions

  1. RC7—TC 241 with reference number not matching the reference number of a posted TC 240.

(4) Resolutions

  1. RC7—Research for related reference number. If TPE is in error, URC 6. If unable to locate, contact originator and resolve per their instruction.

UPC 395—Incorrect Date

(1) Conditions

  1. RC5 - TC 30X: with invalid Agreement Date, Claim Rejected Date, or Statute Date.

(4) Resolutions

  1. RC5 - Reinput transaction with corrected agreement date, claim rejected date, or statute date

UPC 490 - No Related Transaction

(1) Optional Fields

  1. None

(2) Categories

(3) Conditions

  1. RC7—TC 241 with reference number not matching the reference number of a posted TC 240.

  2. RC8 - Abstract 011 invalid (not 199805, 198903, or 199003)

(4) Resolutions

  1. RC7—Research for related reference number. If TPE is in error, URC 6. If unable to locate, contact originator and resolve per their instruction.

  2. RC8 - Reinput transaction with corrected Abstract Number.

UPC 494 — Inconsistent Transactions

(1) Optional Fields

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. RC1—TC 30X for MFT 06 with Reference Number 311 present but no Reference Number 766/767 present; Reference Number 766/767 present with no Reference Number 311 present; or TC 290, blocking series other than 48X.

    1. Any TC 30X (Doc Code 47) with Old Reference Number 003, 007, 008, 184, 185 attempting to adjust fields on a TC 150 for MFT 01 that posted 1/1/2005 and subsequent or attempting to adjust fields on the TC 150 for MFT 144

    2. Any TC 29X or 30X (Doc Code 47) with New Reference Number 104 - 113 attempting to adjust TC 150 for MFT 01 posted prior to 1/1/2005

  2. RC2—Any TC 30X or non-MFT 13 TC 290 with Reference Number 500–664.

  3. RC3—Any TC 290/300 with more than one of the same secondary transaction codes.

  4. RC4—Any TC 290/300 with 1st secondary TC present and other than 290/291/300/301/534/535 or 2nd secondary TC present and other than 294/295/298/299/304/305/308/309.

  5. RC5—TC 290 for MFT 13 with Blocking Series 150–198 with significant amount.

  6. RC6—Any MFT 13 transaction with tax period prior to 8012 or, if Civil Penalty Reference Number is other than 613, with month other than 12.

  7. RC7—Any MFT 13 TC 29X with significant secondary transaction codes or amounts.

  8. RC8—Any MFT 13 TC 29X with Reference Number other than 000/500–679 or with Reference Number 618.

  9. RC9—Any MFT 13 TC 29X with Blocking Series 53X/59X with no Reference Number, or any TC 29X/30X/370 with more than one 5XX/6XX Reference Number.

(4) Resolutions

  1. RC1, RC2, RC3, RC4, RC5, RC6, RC7, RC8 and RC9. Research for obvious errors. Reinput Form 5344 with corrected reference numbers in Item 15. Contact originator, if necessary and resolve per their instructions.

UPC 495 — Inconsistent Transactions

(1) Optional Fields—None

(2) Categories

  1. E1 Examination Change Batch

  2. E2—Examination—Statute

(3) Conditions

  1. RC3—Any transaction input to MFT 51 (Form 709) module with MM in Period Ending of other than 12 and the Tax Year (TY) Period Ending is 82 or later.

(4) Resolutions

  1. RC3—Research for correct TPE, URC 6. If unable to determine, route to originator.

UPC 496 — Inconsistent Transaction

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC2—TC 150/29X/30X carrying 63X credits attempts to post with period ending other than 7810 thru 8011.

  2. RC3—Transaction input for Form 11B (MFT 62) and the input Tax Period is 8007 and later.

  3. RC4—Transaction (other than TC 99X) input with an invalid File Location Code (FLC) in the DLN.

(4) Resolutions

  1. RC2 and RC3—Research for correct tax period ending. If found, URC 6. If unable to locate, route back to preparer.

  2. RC4—If systems problem, notify IDRS Control Staff.

UPC 497 — Inconsistent Transaction

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. RC6—TC 560 attempts to post to MFT 52

(4) Resolutions

  1. RC6, URC 2

UPC 498 — Inconsistent Transaction

(1) Optional Fields—None

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. RC4—TC 234 is more than $5,000; or, the input amount is not a multiple of $10.

  2. RC9—Any transaction with MM in Period Ending of other than 12 if Period Ending is 76 or later and it is addressed to an MFT 09 (CT–1) module.

(4) Resolutions

  1. RC4—Contact originator and correct per their instruction.

  2. RC9—Research for correct tax period ending. If found, URC 6. If unable to correct, route to originator.

UPC 499 — Inconsistent Transaction

(1) Optional Fields—None

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

  3. E3 Examination Void Batch

(3) Conditions

  1. RC5—A transaction containing money in a field that should be zero.

(4) Resolutions

  1. RC5—Research for correct TC. If found, URC 2 and re-enter. If unable to determine correct TC, contact originator and resolve per their instructions.

  2. RC6—URC 2.

  3. RC7—TC 424 will be worked per 424 Reject Register.

Exhibit 4.4.35-3 (02-08-1999)

IRAF Unpostable Codes, Conditions, and Resolutions

(Reference: IRM 4.4.35.24.3)

UPC 701 — Primary SSN or Name Control Mismatch


(1) Optional Fields

  1. Prejournalized money amount.

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. An input transaction code other than TC 001, 150, or 99X failed to match an lRAF primary SSN or name control.

(4) Resolutions

  1. If TC 30X request case be reassigned to Examination. Document will be routed to Examination by Files.

  2. Research all others for a different SSN and/or name control. If found, release using URC 6.

    Note:

    Always research IMF for the SSN as a primary and secondary.

  3. If research does not locate a different SSN and/or name control, research for TC 150 posting.

    1. If TC 150 is located on the "Purge" tape, prepare a "dummy" return and release the case with URC cycled to post after the TC 150.

    2. If TC 150 is not located and the unpostable is a payment, research to determine if the payment was intended for a different master file.

      1. If payment was intended for a different master file, release using URC 8. Request the payment be renumbered.

      2. If unable to determine where payment was intended, release using URC 8. Request rejects to send the payment to Unidentified.

    3. If TC 150 is not located and document is other than a payment, contact the originator to determine if the TC 150 has been input.

      1. If TC 150 has been input or is going to be input, release using URC 0 and cycle to post after the TC 150.

      2. If TC 150 will not be input and Doc. Code is not 51, release using URC 2 and route the case to the originator.

      3. If unable to locate the TC 150 and Doc. Code is 51, prepare a dummy Form 1040 and 5329. Release the case to post after the dummy 1040.

      4. If document contains a TC 150, change it to a TC 290 and release using URC 8.

        Note:

        If TC 796 and you are unable to locate a TC 150, notify your IDRS Support Staff of a possible programming error. Caution should be taken before sending a TC 796 to Unidentified.

UPC 703 — Primary or Secondary Name Control Mismatch

(1) Optional Fields

  1. Master file name control.

  2. Master file first name line.

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. A transaction other than TC 001, 90X, or 99X that fails to match an IRAF primary or secondary name control.

(4) Resolutions

  1. If the master file name control is correct and the unpostable document is incorrect because of a transcription error, release using URC 1. Reprocess the document to ensure name control and name line are correct. Insure that IRA type indicator "1" is coded to the left of the address on the Form 5329.

  2. If the unpostable name control is correct, (taxpayer changed their name), release using URC 0. Input TC 013 to correct the master file name control. If the IMF name is also incorrect, input a TC 013 on the IMF to correct the name.

UPC 707 — Month Ending Mismatch

(1) Optional Fields

  1. Fiscal month on master file.

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. The month ending of an input transaction attempts to establish a tax module and did not match the month ending of the lRAF account entity and it was not a TC 150 containing CCC "F" or " Y" (input with Form 1040); or

  2. Any TC attempting to open a module whose period ending is greater than machine 23C date plus 12 months.

(4) Resolutions

  1. If the transaction should contain a CC "F" or "Y" , release using URC 1. Reprocess with a numeric code "31" (F Code) or 36 (Y Code) so the return can bypass the unpostable condition.

  2. If there is no transcription error, examine the IMF for month ending of current and prior years.

  3. If fiscal month of the unpostable agrees with the IMF, release using URC 0. Input TC 016 to correct the lRAF to agree with IMF. Take the necessary action to transfer any credits or assessments to the correct period.

  4. If the lRAF tax period is correct, release using URC 6. If the Document Code is 17 or 24 release using URC 8 and forward document to originator to have it corrected.

UPC 709 — IRAF MFT/Period Mismatch

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. An input TC other than a TC that could establish a module, failed to match a tax module on MFT and period.

(4) Resolutions

  1. If the correct MFT and/or tax period cannot be determined, release using URC 1. Request the document be forwarded to preparer.

  2. If the MFT/tax period is correct but TC 150 is pending or is now posted to lRAF, release using URC 0.

UPC 741 — Filing Requirement Mismatch

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. An input transaction attempts to create a module when the accounts containing filing requirements of 8 or a TC 012 attempts to post to a module and the filing requirement is not 8.

(4) Resolution

  1. Request the case be reassigned to Entity Control. The document will be forwarded to Entity by Files.

UPC 750 — IRAF Statute Extension

(1) Optional Fields

  1. Extended assessment statute expiration date.

(2) Categories

  1. E2 Examination Statutes

(3) Conditions

  1. A TC 160, 234, 290, 300, or 350 with a debit amount attempts to post when the machine 23C date is greater than the ASED.

(4) Resolutions

  1. Use URC 2, document will be forwarded to Statute Protection Group by Files.

UPC 801 — EIN not on the EPMF

(1) Optional Fields

  1. None

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. A TC 42X or DLN Document Code 47 attempting to post and the EIN is not on the EPMF.

(4) Resolution

  1. Correct the EIN on the unpostable document with URC 6 if the correct EIN can be determined.

  2. Otherwise, use URC 2 and forward the document to the Key Area Office, Attn: TEGE.

UPC 803 — Name Control Mismatch

(1) Optional Fields

  1. Master File Name Control

  2. Master File first name line

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. A TC 42X or DLN Document Code 47 attempting to post and matches on EIN but does not match the name control.

(4) Resolutions

  1. Correct the name control on the unpostable document with URC 6 if the unpostable document and name on the EPMF are the same.

  2. Otherwise, use URC 2 and forward the document to the Key Area Office, ATTN: TEGE.

UPC 806 — No Related TC 150

(1) Optional Fields

  1. NONE

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. A TC 421 attempting to post and the return module does not have an unreversed TC 150 posted.

(4) Resolutions

  1. Correct the unpostable with URC 2 and forward the document to the Key Area Office, ATTN: TEGE.

UPC 810 — Inactive Plan Entity

(1) Optional Fields

  1. Cross reference plan number

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. A TC 42X DLN Document Code attempting to post and the plan filing requirements are all 8's.

(4) Resolutions

  1. Correct the plan number on the unpostable document with URC 6 to the cross reference plan number.

UPC 811 — Inactive Entity

(1) Optional Fields

  1. Cross Reference EIN

(2) Categories

  1. E1 Examination Change Batch

  2. E2 Examination—Statute

(3) Conditions

  1. A TC 42X or DLN Document Code 47 attempting to post and the entity filing requirements are all 8's.

(4) Resolutions

  1. Correct the EIN on the unpostable document with URC 6 and the cross reference EIN if it is present.

  2. Otherwise, use URC 2 and forward the document to the Key Area Office, Attn: TEGE.

UPC 812 — Plan Year Mismatch

(1) Optional Fields

  1. Plan Year Ending Month on the EPMF

(2) Categories

  1. E1 Examination Change Batch

(3) Conditions

  1. A TC 42X attempting to post and the plan year ending does not match the plan year ending month on the EPMF.

(4) Resolutions

  1. Correct the plan year ending on the unpostable document with URC 6 to the month on the EPMF.