Table of Contents
Carefully enter your employer identification number (EIN) and name at the top of the schedule. Make sure that they exactly match the name of your business and the EIN that the IRS assigned to your business and also agree with the name and EIN shown on the attached Form 941 or Form 941-SS.
Under Report for this Quarter at the top of Schedule B, check the appropriate box of the quarter for which you are filing this schedule. Make sure the quarter checked on the top of the Schedule B matches the quarter checked on your Form 941 or Form 941-SS.
Schedule B is divided into the 3 months that make up a quarter of a year. Each month has 31 numbered spaces that correspond to the dates of a typical month. Enter your tax liabilities in the spaces that correspond to the dates you paid wages to your employees, not the date payroll deposits were made.
For example, if your payroll period ended on December 31, 2013, and you paid the wages for that period on January 6, 2014, you would:
Go to Month 1 (because January is the first month of the
Enter your tax liability on line 6 (because line 6 represents
the sixth day of the month).
To find your total liability for the quarter, add your monthly tax liabilities.
|Tax Liability for Month 1|
|+Tax Liability for Month 2|
|+Tax Liability for Month 3|
|Total Liability for the Quarter|
|Your total liability for the quarter must equal line 10 on Form 941 or Form 941-SS.|
Employer A is a semiweekly schedule depositor who pays wages for each month on the last day of the month. On December 24, 2013, Employer A also paid its employees year-end bonuses (subject to employment taxes). Employer A must report employment tax liabilities on Schedule B for the 4th quarter (October, November, December), as follows.
|Month||Lines for dates wages were paid|
|1 (October)||line 31 (pay day, last day of the month)|
|2 (November)||line 30 (pay day, last day of the month)|
|3 (December)||line 24 (bonus paid December 24, 2013)|
|3 (December)||line 31 (pay day, last day of the month)|
Employer B is a semiweekly schedule depositor who pays employees every other Friday. Employer B accumulated a $20,000 employment tax liability on each of these pay dates: 01/04/13, 01/18/13, 02/01/13, 02/15/13, 03/01/13, 03/15/13, and 03/29/13. Employer B must report employment tax liabilities on Schedule B as follows.
|Month||Lines for dates wages were paid|
|1 (January)||lines 4 and 18|
|2 (February)||lines 1 and 15|
|3 (March)||lines 1, 15, and 29|
Employer C is a new business and monthly schedule depositor for 2013. Employer C paid wages every Friday and accumulated a $2,000 employment tax liability on 01/11/13. On 01/18/13, and on every subsequent Friday during 2013, Employer C accumulated a $110,000 employment tax liability. Under the deposit rules, employers become semiweekly schedule depositors on the day after any day they accumulate $100,000 or more of employment tax liability in a deposit period. Employer C became a semiweekly schedule depositor on 1/19/13, because Employer C had a total accumulated employment tax liability of $112,000 on 1/18/13. For more information, see section 11 of Pub. 15 (Circular E) or section 8 of Pub. 80 (Circular SS).
Employer C must complete Schedule B as shown below and file it with Form 941 or 941-SS.
|Month||Lines for dates wages were paid||Amount to report|
|1 (January)||line 11||$2,000|
|1 (January)||lines 18, 25||$110,000|
|2 (February)||lines 1, 8, 15, and 22||$110,000|
|3 (March)||lines 1, 8, 15, 22, and 29||$110,000|
You reported a liability of $3,000 on day 1 of month 1. However, the liability was actually for month 3. Prepare an amended Schedule B showing the $3,000 liability on day 1 of month 3. Also, you must enter the liabilities previously reported for the quarter that did not change. Write “Amended” at the top of Schedule B. The IRS will refigure the penalty and notify you of any change in the penalty.
You have a tax decrease.
You were assessed an FTD penalty.
The total tax reported on the “Total liability for the quarter” line of the amended Schedule B must match the corrected tax (Form 941, line 10, combined with any correction reported on Form 941-X, line 18, minus any advance EIC reported on Form 941-X, line 19) for the quarter, less any previous abatements and interest-free tax assessments.
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