1.17.1  Overview of Publishing Authorities, Roles and Responsibilities, and Organizational Structure

Manual Transmittal

October 02, 2015


(1) This transmits revised IRM 1.17.1, Publishing - Overview of Publishing Authorities, Roles and Responsibilities, and Organizational Structure.

Material Changes

(1) This IRM reflects updates to the Publishing organization structure and functions.

(2) IRM, Introduction provides information on Media & Publications, Publishing division's leadership change and the refocus of copying and printing services provided.

(3) IRM, Added Substitute Forms Programs to Tax Products Branch.

(4) IRM, Added Personally Identifiable Information (PII) to the Responsibilities of Executives Heads of Office.

(5) Editorial changes were made throughout this IRM section.

Effect on Other Documents

IRM 1.17.1, dated December 10, 2012, is superseded.


All IRS employees, contractors, and vendors who design, publish, or distribute print and/or electronic internal/external material.

Effective Date


Steven R. Manno
Director, Publishing
Media & Publications Division  (10-02-2015)

  1. The mission of Media & Publications (M&P) is to meet customer needs by producing external and internal forms, publications and notices that facilitate federal and state tax administration and ease of compliance by taxpayers, and used internally within the IRS for tax administration; and to work with our customers in meeting their publishing and distribution needs.

  2. Publishing’s mission is to plan and produce or procure all IRS print and electronic communications products used by the public to comply with tax filing requirements and obligations, and used internally within IRS for tax administration.

  3. Publishing’s authority encompasses integrated design, technical specification writing, production planning, acquisition and delivery/distribution coordination, to provide the highest quality products and services. We use all available print, electronic and accessible media and technology to accomplish this mission.

  4. Contact Publishing during the development stage of ALL products planned for print or electronic publication. M&P Customer Service Liaisons are available to assist you with obtaining any of the Publishing’s products and services; contact information for customer liaisons is posted to the Intranet at . To learn more about Publishing, visit the M&P Publishing and Distribution Intranet website, Electronic Publishing, at http://publish.no.irs.gov.  (10-02-2015)
Authorities of Government Publishing, Printing, and Duplicating

  1. United States Code (USC) Title 44 states that the U.S. Government Publishing Office (GPO) is to perform all printing, binding, and blank-book work for the Federal Government. In addition, USC 44 grants the Congressional Joint Committee on Printing (JCP) the authority to regulate printing, duplicating, and distribution of products by Federal Government agencies, including the IRS.

  2. The JCP publishes regulations for the Federal Government to ensure compliance with the law. Only the JCP has authority to allow exceptions to the regulatory requirements published in the Government Printing and Binding Regulations.

  3. Government Printing and Binding Regulations require heads of department-level agencies of the Federal Government to maintain under their direct supervision a central printing and publications management organization. This authority at the Department of Treasury is vested in its Printing and Graphics Division, which is responsible for the management of the Treasury-wide printing program. The Director, Printing and Graphics Division, represents the Department of Treasury on matters submitted to the JCP, and oversees the related regulations for Treasury bureaus and agencies through the following policies:

    • Treasury Directive (TD) 78-01 delegates the authority for central printing and publications management for the IRS to the IRS Commissioner.

    • TD 78-02 delegates the authority of the bureau’s copy management program to the IRS Commissioner.

    • The authority for central printing and publications management and the copy management program within the IRS falls under the direction of the Commissioner, Wage & Investment (W&I) and is assigned to the M&P Publishing Organization. M&P Publishing is the only organization authorized to produce or procure printing and publishing services for the IRS. The IRS Office of Procurement is not authorized to procure printing or publishing services.

    • See IRM 1.1.13, Wage & Investment, for more information on W&I's organizational structure.  (10-02-2015)
Roles and Responsibilities of Media & Publications, Publishing Division

  1. The M&P Publishing Division:

    • Designs and maintains the Service’s publishing programs and systems.

    • Produces or procures all servicewide print and electronic communications products for dissemination.

    • Serves as the liaison with the Department of Treasury’s Printing and Graphics Division on matters covered under Congressional JCP administration.

    • Approves or denies requests for color copiers (specialty) and high-speed (more than 100 impressions per minute) black and white copiers prior to the procurement process.

    • Coordinates the procurement of digital copying services.

    • Partners with internal and external stakeholders to communicate and distribute informational and instructional products to appropriate audiences.  (10-02-2015)
Organizational Structure and Functions

  1. The Director of Publishing reports directly to the M&P Director.

  2. The following managers report to the Publishing Director:

    • Chief, Strategic Planning & Analysis

    • Chief, E-Publishing

    • Chief, Tax Products Branch

    • Chief, Publishing Services Branch  (10-02-2015)
Organizational Overviews

  1. Strategic Planning & Analysis:

    • Provides program management expertise to ensure that Publishing accomplishes its mission; and

    • Provides oversight of business practices, information systems, and reporting of infrastructure support over Publishing's annual budget, all hiring and personnel actions, technical systems management, training, and reporting responsibilities.

  2. E-Publishing:

    • Provides oversight of specialized electronic publishing, the electronic composition of tax products, and agencywide design services and standards for all print and electronic products; and

    • Consists of the IRS Design Office, Electronic Composition, and Content Services sections.

  3. Tax Products Branch:

    • Provides publishing support for all tax products required by the Service;

    • Manages coordination of the design, composition, acquisition, or production and dissemination of all tax product lines, including electronic media as well as hard-copy printing; and

    • Provides internal and external support for all substitute tax forms and schedules filed with the IRS and other government agencies, that are reproduced by software developers and form designers.

  4. Publishing Services Branch:

    • Provides publishing support for all public and internal non-tax products for the IRS; and

    • Manages coordination of the design, composition, acquisition, or production and dissemination of all non-tax product lines, including electronic media and hard-copy printing.  (10-02-2015)
Responsibilities of Executive Heads of Office

  1. Each operating division commissioner and other executive head of office must determine printing and publishing needs of their respective areas including the following:

    • Make sure printing and publishing activity is legal and necessary and contains only matters relating to government business (See 44 USC).

    • Incorporate agency style, format, and graphics standards.

    • Use established publishing standards, including appropriate regulations and lead times.

    • Obtain required tax form product clearances through the Tax Products Coordinating Committee.

    • Notify M&P Publishing of any research affecting printed products, to avoid program delays and duplication.

    • Include M&P Publishing in plans for joint publications with other agencies.

    • Obtain production of items through the appropriate M&P Publishing office.

    • Use a suitable national item before creating new products for local use.

    • Ensure that locally created items are developed within the framework of nationally prescribed practices and standards.

    • Identify and classify sensitive material that requires handling as either "Limited Official Use" (LOU), "Official Use Only" (OUO), or “Personally Identifiable Information” (PII).

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