1.17.1  Overview of Publishing Authorities, Roles and Responsibilities, and Organizational Structure

Manual Transmittal

December 10, 2012

Purpose

(1) This transmits revised IRM 1.17.1, Publishing - Overview of Publishing Authorities, Roles and Responsibilities, and Organizational Structure.

Material Changes

(1) This IRM has been reorganized to combine related subsections and group similar topics in new subsections, and to clarify guidance and improve reading flow.

(2) The following subsections have been removed and subsequent subsections have been renumbered:

  • IRM 1.17.1.1, Overview

  • IRM 1.17.1.2, Organizational Mission Statements

  • IRM 1.17.1.2.1.1, Publishing Services Branch

  • IRM 1.17.1.2.1.2, W&I Publishing Branch (some text moved to IRM 1.17.1.4.1, Organizational Overviews)

  • IRM 1.17.1.2.1.3, Business Publishing Branch

  • IRM 1.17.1.2.1.4, Functional Publishing Branch

  • IRM 1.17.1.2.1.5, Program Management Staff

  • IRM 1.17.1.5, Role of M&P Distribution (information can be found in IRM 1.18.1, Mission of Distribution)

(3) IRM 1.17.1.1, Introduction (formerly IRM 1.17.1.2.1, M&P Publishing) was updated to provide information on M&P Publishing's mission, authority, and contacts. IRM 1.17.1.1 (1) and (2) emphasizes Publishing as the source and authority for all published products (print and electronic) for the entire IRS. IRM 1.17.1.1 (3) informs those needing published products to contact M&P Customer Service Liaisons to plan, produce, and procure published products at all stages of production.

(4) IRM 1.17.1.2, Authorities of Government Publishing, Printing, and Duplicating was revised clarify the broad legal framework for Government publishing and identify the laws which give the Government Printing Office and IRS authority to duplicate, print, and publish Federal products.

(5) IRM 1.17.1.3, Roles and Responsibilities of M&P Publishing was expanded to include the following bullets:

  • Serves as the liaison with the Department of Treasury’s Printing and Graphics Division on matters covered under Congressional JCP administration

  • Approves or denies requests for color copiers (specialty) and high-speed (more than over 100 impressions per minute) black and white copiers prior to the Procurement process

  • Manages the Digital Copy Center for the Service that is located in the New Carrollton Federal Building (NCFB)

  • Partners with internal and external stakeholders to communicate and distribute informational and instructional products to appropriate audiences

(6) The following subsections have been added to provide information on M&P Publishing organizational structure and each branch's area of focus:

  • IRM 1.17.1.4, Organizational Structure

  • IRM 1.17.1.4.1, Organizational Structure Overviews

(7) Editorial changes have been made throughout the IRM.

Effect on Other Documents

IRM 1.17.1, dated 12-01-2006, is superseded.

Audience

All IRS employees, contractors, and vendors who publish, distribute, or design print and/or electronic internal/external material.

Effective Date

(12-10-2012)

Melvin T.E. Hardy
Acting Director, Publishing
Wage and Investment Division

1.17.1.1  (12-10-2012)
Introduction

  1. The Media and Publications (M&P) Publishing mission is to plan, produce, and/or procure all IRS print and electronic communications products used by the public to comply with tax filing requirements and obligations used internally within the IRS for tax administration.

  2. Publishing’s authority encompasses integrated design, technical specification writing, production planning, acquisition and delivery/distribution coordination, to provide the highest quality products and services. We use all available print, electronic and accessible media and technology to accomplish this mission.

  3. Contact Publishing during the development stage of ALL products planned for print or electronic publication. M&P Customer Service Liaisons are available to assist you with obtaining any of the Publishing’s products and services. To learn more about Publishing, visit the M&P Publishing and Distribution Intranet Website (Electronic Publishing) at http://publish.no.irs.gov.

1.17.1.2  (12-10-2012)
Authorities of Government Publishing, Printing, and Duplicating

  1. Title 44 of the United States Code (USC) states that the U.S. Government Printing Office (GPO) is to perform all printing, binding, and blank-book work for the Federal Government. In addition, Title 44 grants the Congressional Joint Committee on Printing (JCP) the authority to regulate printing, duplicating, and distribution of products by Federal Government agencies including the IRS.

  2. The JCP publishes regulations for the Federal Government to ensure compliance with the law. Only the JCP has authority to allow exceptions to the regulatory requirements published in theGovernment Printing and Binding Regulations.

  3. Government Printing and Binding Regulations requires heads of department-level agencies of the Federal Government to maintain under their direct supervision a central printing and publications management organization. This authority at the Department of Treasury is vested in its Printing and Graphics Division, which is responsible for the management of the Treasury-wide printing program. The Director, Printing and Graphics Division, represents the Department of Treasury on matters submitted to the JCP, and oversees the related regulations for Treasury bureaus and agencies through the following policies:

    • Treasury Directive 78-01 delegates the authority for central printing and publications management for the IRS to the IRS Commissioner.

    • Treasury Directive 78-02 delegates the authority of the bureau’s copy management program to the IRS Commissioner.

    • The authority for central printing and publications management and the copy management program within the IRS falls under the direction of the Commissioner, Wage & Investment (W&I) and is assigned to the M&P Publishing Organization. M&P Publishing is the only organization authorized to produce or procure printing and publishing services for the IRS. The IRS office of Procurement is not authorized to procure printing or publishing services.

    • See IRM 1.1.13 for more information on W&I's organizational structure.

1.17.1.3  (12-10-2012)
Roles and Responsibilities of M&P Publishing

  1. The M&P Publishing Organization:

    • Designs and maintains the Service’s publishing programs and systems

    • Produces or procures all servicewide print and electronic communications products for dissemination

    • Serves as the liaison with the Department of Treasury’s Printing and Graphics Division on matters covered under Congressional JCP administration

    • Approves or denies requests for color copiers (specialty) and high-speed (more than over 100 impressions per minute) black and white copiers prior to the Procurement process

    • Manages the Digital Copy Center for the Service that is located in the New Carrollton Federal Building (NCFB)

    • Partners with internal and external stakeholders to communicate and distribute informational and instructional products to appropriate audiences

1.17.1.4  (12-10-2012)
Organizational Structure and Functions

  1. The Director of Publishing reports directly to the M&P Director.

  2. The following managers report to the Publishing Director:

    • Chief, Strategic Planning & Analysis

    • Chief, E-Publishing Branch

    • Chief, Tax Products Branch

    • Chief, Publishing Services Branch

1.17.1.4.1  (12-10-2012)
Organizational Overviews

  1. Strategic Planning & Analysis:

    • Provides program management expertise to ensure that Publishing accomplishes its mission; and

    • Provides oversight of business practices, information systems, and reporting of infrastructure support.

  2. E-Publishing Branch:

    • Provides oversight of specialized electronic publishing needs of the organization, to include design standards and support for, and electronic composition of, tax products; and

    • Consists of the IRS Design Office, Electronic Composition and Content Services sections.

  3. Tax Products Branch:

    • Provides publishing support for all tax products required by the Service; and

    • Manages the coordination of the design, composition, acquisition, or production and dissemination of all tax product lines, including electronic media as well as hard-copy printing.

  4. Publishing Services Branch:

    • Provides publishing support for all public and internal non-tax products for the IRS; and

    • Manages the coordinating of the design, composition, acquisition, or production and dissemination of all non-tax product lines, including electronic media and hard-copy printing.

1.17.1.5  (12-10-2012)
Responsibilities of Executive Heads of Office

  1. Each Operating Division Commissioner and other Executive Head of Office shall determine printing and publishing needs of their respective areas including the following:

    • Make sure printing and publishing activity is legal and necessary and contains only matters relating to government business (See 44 USC)

    • Incorporate agency style, format, and graphic standards

    • Use established publishing standards including appropriate regulations and lead times

    • Obtain required tax form product clearances through the Tax Products Coordinating Committee

    • Notify the M&P Publishing of any research affecting printed products to avoid program delays and duplication

    • Include M&P Publishing in plans for joint publications with other agencies

    • Obtain production of items through the appropriate M&P Publishing Office

    • Use a suitable national item before creating new products for local use

    • Ensure locally created items are developed within the framework of nationally prescribed practices and standards

    • Identify and classify sensitive material which requires handling as either "Limited Official Use" or "Official Use Only"


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