1.17.8  Internal and Public Use Non-Tax Products (Cont. 1)

1.17.8.5 
Types of Published Products

1.17.8.5.7 
Envelopes

1.17.8.5.7.4  (11-19-2012)
Envelope Responsibilities and Funding

  1. This section provides instructions and other information related to the IRS envelope program. Information is provided on envelope standards, ordering and procurement procedures and specifications review. For additional information related to the IRS envelope program, go to http://publish.no.irs.gov/pubsys/envelope/envprog.html.

    Note:

    Blank and/or non-standard envelopes are not ordered through the IRS envelope program.

1.17.8.5.7.4.1  (11-19-2012)
Publishing Responsibilities

  1. M&P Publishing is responsible for planning and administering the envelope program for the IRS. These responsibilities include, but are not limited to, administering fixed-price printing contracts through the Government Printing Office (GPO). Publishing will develop envelope specifications for these contracts. The contracts will serve as the procurement vehicle for the majority of IRS envelope needs.

1.17.8.5.7.4.2  (11-19-2012)
Field Responsibilities

  1. Customers should review their envelope needs carefully prior to placing an order. The customer must confirm funding is available before placing an envelope order. Customers must order envelopes from one of the following sources:

    • IRS Field Envelope Contract

    • IRS Center (Bulk Mailing) Envelope Contract

    • PSR – Publishing Services Request submitted to Publishing for new, revised or specialty envelopes

1.17.8.5.7.4.3  (11-19-2012)
Envelope Funding

  1. The M&P Publishing organization, as shown in the table below, will fund the envelope requirements for M&P Distribution (Correspondence Production Services (CPS) sites), Submission Processing and Accounts Management Campuses, Computing Centers, and other high volume mailing sites. These offices will assign a suitable person and backup person to serve as the Envelope Coordinator for that office. A PSR will be processed for each office at the beginning of the fiscal year, authorizing the person designated to make envelope purchases on behalf of that office. The funding will be set aside in stewardship accounts from initial printing allocations.

  2. For small volume envelope users, such as area and territory offices, the ordering office will fund, via the use of a government purchase card, requirements of envelopes listed below.

    Envelopes Funded and Procured by Publishing for Campuses and Bulk Mail Centers Envelopes Funded and Procured by Ordering Office for Small Volume Users
    E-19, E-20, E-25BR E-19, E-20
    E-25CR, E-44, E-44B E-25BR, E-25CR
    E-47, E-73 E-44, E-44B
    E-119, E-125L, E-125R E-47, E-125L
    E-130, E-142, E-163 E-125R, E-130
    E-178, E-182W, E-199 E-142B, E-178
    E-200A, E-205, E-207 E-200A, E-207
    E-208, E-209, E-211  
    E-212, E-213  

1.17.8.5.7.5  (11-19-2012)
Envelope Size Formats

  1. The two most common sizes for envelopes are:

    • 4-1/8 inches by 9-1/2 inches

    • 6 inches by 9-1/2 inches

  2. However, there can be other envelope sizes for specific purposes. Offices in the Washington, DC metropolitan area and in the Field can reference the Field Envelope Contract Price link at http://publish.no.irs.gov/pubsys/envelope/efprce.HTML for additional information about selecting the appropriate envelope for a particular mailing situation.

1.17.8.5.7.5.1  (11-19-2012)
4-1/8 inch by 9-1/2 inch Envelopes

  1. The United States Postal Service (USPS) specifies the use of a 4 1/8" x 9 1/2" envelope for mailing one or more folded single sheets of letter size (8 1/2" x 11") paper. General purpose envelope E-130 may be used for this type of mailing. Reference the IRS postal and transport policy program site at http://publish.no.irs.gov/mailtran/MThome.html for additional information about selecting the appropriate envelope for a particular mailing situation.

  2. When a return envelope must be included in letter-size mailings, a 4 1/8" x 9 1/2" envelope should be used as the mailer with an unfolded 3 7/8" x 8 7/8" or similar size envelope enclosed as the return envelope. General purpose envelope E-130 may be used as a mailer in these instances and E-25BR or E-25CR may be used as a return envelope as appropriate.

1.17.8.5.7.5.2  (11-19-2012)
6 inch by 9-1/2 inch Envelopes

  1. The IRS, like other entities, must pay a surcharge on large, flat size envelopes. Envelopes larger than 6 1/8" by 11 1/2" should not be used to mail anything that can be folded and mailed in a letter size envelope like E-130 or the bi-fold size envelope E-200A.

1.17.8.5.7.5.3  (11-19-2012)
Envelope Standards - USPS Regulations

  1. IRS envelopes are developed and manufactured to conform to provisions of the USPS regulations.

  2. Maximum standardization is a primary objective of the IRS’ envelope program. The use of existing envelopes must be carefully considered before a new or revised envelope is created.

  3. New forms, letters and notices that will be mailed, should be designed to be compatible with existing general purpose envelopes. The address area should correspond to the window position of general purpose window envelopes, such as E-125L or E-178.

1.17.8.5.7.6  (11-19-2012)
Envelope Printing

  1. IRS envelopes have specific typographical and printing requirements. These requirements affect envelope quality, security, price and usability.

1.17.8.5.7.6.1  (11-19-2012)
USPS Requirements

  1. The USPS requires that address line and other text on government envelopes be printed in dark colored ink. All IRS envelopes will be printed in black ink (except as required by the USPS for specialty envelopes).

1.17.8.5.7.6.2  (11-19-2012)
Bulk Supplies

  1. High volume envelope users have identified contact persons to place envelope orders. These contacts are supplied with specification sheets for all envelopes. These sheets are the official envelope format and show printing locations along with address change line and routing information. The specification sheet must be used by ordering offices as manuscript for placing print orders.

1.17.8.5.7.6.3  (11-19-2012)
IRS Areas and Territories

  1. The IRS field envelope contract requires the contractor to set one or more address lines in Helvetica or Helvetica Bold typefaces as designated on the order. To ensure accurate printing, ordering offices must provide a properly completed Form 9880, Fiscal Year Envelope Order. If Helvetica is not available, acceptable substitutes are: Arial or Univers.

1.17.8.5.7.6.4  (11-19-2012)
General Envelope Specifications

  1. All IRS envelopes are printed with a security tint on the inside. Any envelope stock without a security tint must be used only for administrative mail, when disclosure is not an issue.

  2. Printing specifications for individual envelopes appear on its respective specification sheet. Go to Publishing’s product catalog information page and enter the words "envelope" and "specification" in the title search http://publish.no.irs.gov/cat3.cgi?itemtyp=&query=envelope+specification. This will provide a listing of current envelope specification sheets.

1.17.8.5.7.6.5  (11-19-2012)
Envelope Specification Sheet

  1. Specification sheets for existing envelopes are cataloged and available in the Core Repository of Published Products (CROPP). These specification sheets include the technical specifications and printing requirements for each IRS envelope. This information is used by the envelope print vendor.

1.17.8.5.7.6.6  (11-19-2012)
Envelope Specifications Review

  1. Specifications will be reviewed on an ongoing basis, to obtain the most economical and efficient use to IRS envelopes by eliminating unnecessary envelopes and identifying envelopes not suited for their current use.

  2. Envelope specifications will be reviewed by the envelope program specialist, with the objective of standardizing size, use, construction and paper stock.

  3. Using information obtained from the specifications review, Publishing will prepare new or revised specifications for inclusion in IRS envelope contracts. Obsolete envelopes will be cancelled. Stakeholders affected by any changes will be apprised of pending revisions.

1.17.8.5.7.7  (11-19-2012)
Envelope Contracts

  1. The IRS works in conjunctions with the Government Printing Office (GPO) to award term contracts to commercial envelope printing companies. These contracts provide exclusive use by all IRS ordering offices. Field offices use the small volume contract. Large volume mailers, such as the Correspondence Production Services (CPS) sites and campuses, use the large volume contract.

  2. When a new small volume contract is awarded, Publishing will make available revisions of Form 9880, Fiscal Year Envelope Order and Document 9589, Fiscal Year Envelope Ordering Information. These items may be downloaded from the envelope program website at http://publish.no.irs.gov/pubsys/envelope/envprog.html.

  3. Form 9880 must be completed electronically, it cannot be handwritten. Document 9589 provides line-by-line instructions for completing the Form 9880. In lieu of using Form 9880 to order envelopes, there is a web-based ordering system. Approvals for order processing are submitted via email. For additional information on the online envelope ordering system, go to http://publish.no.irs.gov/pubsys/envelope/envprog.html.

  4. Copies of the large volume contract will be forwarded to envelope coordinators at each IRS campus, CPS site and computing center office for their use. See the current list of envelope coordinators at http://publish.no.irs.gov/pubsys/envelope/ENVCOORD.html.

1.17.8.5.7.8  (11-19-2012)
Requisitioning New or Revised Envelopes

  1. When creating new or revised envelopes, several factors must be considered. These factors include lead time, ordering cycles, quality control, etc. The requisitioning procedures are in the sections that follow.

1.17.8.5.7.8.1  (11-19-2012)
Headquarters Offices

  1. Headquarters offices requesting a new envelope or desiring to revise an existing envelope must submit a completed PSR, http://caps-as.enterprise.irs.gov/psr/app. This requisition should be accompanied by:

    • Proposed envelope specifications

    • Estimated annual requirements

    • Recommended distribution patterns

    • Description or samples of material to be mailed

    • A copy of the processing procedure

    • Information regarding automatic envelope handling equipment to be used

1.17.8.5.7.8.2  (11-19-2012)
Field Offices

  1. Field offices, such as areas or territories, requiring a new or revised envelope should submit a request by memorandum to their Headquarters counterpart. These requests should include:

    • Proposed specifications

    • Annual requirements

    • Description of materials to be mailed

    • Detailed account of the processing procedure

  2. If the Headquarters counterpart concurs with this request, they will requisition the new or revised envelope. M&P Publishing will determine the services required to produce the envelope.

1.17.8.5.7.8.3  (11-19-2012)
Lead Time

  1. Factors such as quantity ordered, procurement source, type of construction, manufacturer’s workload, requirements survey, cost, and the type of equipment used to manufacture the envelopes makes ordering lead time for envelopes critical.

  2. Lead time should be computed from the day the envelope requisition is received by M&P Publishing. Lead times listed below will be accurate for most planning purposes.

    • Allow 30 workdays production time for the printing of envelopes on the contract for high volume users.

    • Allow 15 workdays production time for printing of envelopes on the contract for small volume users.

    • Allow 45 workdays for quantities of envelopes not covered on the IRS term contracts.

1.17.8.5.7.8.4  (11-19-2012)
Procurement Cycles for High-Volume Users

  1. Procurement of envelopes for high volume users (Submission Processing campuses, CPS sites, computing centers, etc.) will occur on quarterly cycles. This will allow the print contractor to group orders of like envelopes to increase print runs and reduce the cost of envelopes. It will also reduce the warehouse space needed to maintain adequate supplies of envelopes on hand.

  2. An explanation of this cycled ordering procedure is included in the GPO contract, and on the envelope program website at http://publish.no.irs.gov/pubsys/envelope/epqtrs.html. Contractors are expecting to receive orders for these items at the times specified. Off-cycle ordering should be minimized as much as possible.

  3. Small volume users may procure envelopes at any time from the GPO contract. Local ordering procedures must be followed using a government purchase card. Further information is provided at http://publish.no.irs.gov/pubsys/envelope/envfield.html.

1.17.8.5.7.8.5  (11-19-2012)
Delinquent Deliveries

  1. Delinquent envelope deliveries cause serious problems and result in costly delays and often require rescheduling of complex operations. Enforcing the contract delivery terms is one of the most important phases of envelope program administration. The following actions should be taken to ensure the IRS receives all envelope orders on-time and in compliance with contract schedules.

    • Establish an order follow-up method to provide notice of a delinquent envelope order. This may be accomplished by noting the scheduled delivery date for each envelope order on a calendar and checking daily to determine which orders are delinquent.

    • If the ordering person is not the recipient of the order, make sure the receiver gets a copy of the order so they know what they should be receiving. The receiver should sign and date the Form 9880, and return a copy of the form to the ordering person. Any discrepancies between what was ordered and what was received should be annotated on the form. If the online ordering system is used in lieu of the Form 9880, the same information should be conveyed by email.

    • The ordering person must notify the envelope program specialist immediately of any delinquent envelope order. After appropriate information is obtained, the program specialist will determine the best course of action to resolve the discrepancy in the best interest of the IRS, while adhering to federal procurement regulations.

1.17.8.5.7.8.6  (11-19-2012)
Quality Control

  1. Monitoring the quality of envelopes received to ensure that the IRS is getting a quality product, manufactured according to the terms and specifications of the contract, is another important aspect of contract enforcement. Each shipment should be checked by the employee responsible for receiving the delivery for the following items:

    • Position of bar codes and sharpness of printing

    • Accuracy of printed addresses.

    • Type faces, sizes, and spacing according to the envelope specification sheet

    • Ink color and consistency of coverage

    • Color and quality of paper stock

    • General construction of envelope

    • Durability and labeling of shipping containers

  2. Poor quality envelopes or envelopes not meeting specifications should be handled as follows:

    • Notify the envelope program specialist immediately for problem resolution. Designated envelope coordinators will also complete a Form 6282, Envelope Trouble Report, and forward to the envelope program specialist.

    • After appropriate information is obtained, the envelope specialist will determine the best course of action to resolve the discrepancy, while adhering to federal procurement regulations. This may include negotiation by the GPO for a reduced price, if the envelopes are usable by the IRS.

    • If it is determined that an order should be rejected, the envelope program specialist will work with the GPO contracting officer, requesting correction of the defect(s) or replacement of the envelopes. A reasonable amount of time must be afforded to the contractor to complete the corrective action.

1.17.8.5.7.8.7  (11-19-2012)
Envelope Reference Information

  1. IRM 3.13.62, Media Transport and Control, provides a complete cross-referenced listing of envelopes used with various stuffers (forms, notices, publications). This IRM may be used as a quick reference source for envelopes and forms mailing information. Information should be double checked with the appropriate envelope and form product catalog information for complete accuracy.

1.17.8.5.8  (11-19-2012)
Internal Revenue Manual (IRM)

  1. The IRM is the official source of IRS policies and procedures (instructions to staff). The IRM contains directions employees need to carry out their job duties in administering tax laws or other agency obligations.

  2. The IRM is identified by IRM numbers, catalog numbers, and part, chapter and section titles. Portable Document Format (PDF) and Extensible Markup Language (XML) files for IRMs can be accessed from within the IRM Numerical Index.

  3. The index contains links to product information, PDF files and XML files for all active IRM sections. The IRM Numerical Index is updated automatically as IRM sections are published. To access the index, go to http://publish.no.irs.gov/pubsys/irm/numind.html.

1.17.8.5.9  (11-19-2012)
Letterhead

  1. Preprinted letterhead can be used for official IRS correspondence, both internal and external. Standardized stationery provides a consistent image to the public, thus assuring taxpayers that IRS’ correspondence is official, legitimate and professionally prepared.

  2. The standards for letterhead stationery, as well as notepads, are in accordance with Document 11426, IRS Correspondence Manual and the Government Printing and Binding Regulations issued by Joint Committee on Printing (JCP). All proposals for new letterhead stationery and notepads must be approved by the Director, Executive Secretariat, and Office of the Commissioner.

  3. These guidelines create a standardized appearance in letterhead stationery. These standards also apply to notepads.

    Trim Size Stock – External Use Only Stock – Internal Use Only Ink*
    8 ½” x 11” 20# White Recycled 25% Rag Bond (JCP G-45) 20# White Writing Green – Pantone Matching System (PMS) 349
    Must have Eagle Watermark with Stars

    Note:

    * IRS Taxpayer Advocate Service (TAS) is the only exception to green (PMS 349) ink. TAS letterhead may print black and one color.

  4. Packing: All letterhead stationery is shrink-wrapped in units of 100 and stored in the National Distribution Center (NDC). It must be ordered in units of 100.

  5. Distribution: Supply level is monitored by the M&P Distribution organization. For information on obtaining official letterhead through M&P, see IRM 1.17.2.3.8, Letterhead/Stationery Program.

  6. Printing: All letterhead stationery prints the IRS logo, title of “Heads of Office”, the business unit/functional division, and the Washington DC address (with the exception of the Commissioner of Wage and Investment division, the W&I general letterhead will carry the Atlanta address). Taxpayer Advocate Service letterhead must also print the required “operates independently” statement in the masthead. To access Word templates for internal correspondence only, go to http://publish.no.irs.gov/pubsys/letterhead/lttrhead.html.

1.17.8.5.10  (11-19-2012)
Training Products

  1. Training products are developed by Learning and Education (L&E) and supported through the Enterprise Learning Management System (ELMS). This includes Training Products Distribution System (TPDS) products and Automated Data Processing (ADP) products used at IRS campuses.

  2. Training products are sometimes published as one-time pilot materials that will be used in the development of subsequent ELMS courses.

  3. Product originators will submit a PSR and the training materials along with a Form 9123, Course Catalog Listing, to Publishing for production.

1.17.8.5.10.1  (11-19-2012)
Training Products Numbering

  1. Training products and courses are identified by the following types of numbers.

    • ELMS Course Number

    • Course Catalog Number

    • Item Number

    • Item Catalog Number

  2. Obtaining a new ELMS official 5-digit course number is the responsibility of the product originator. The course number is used to deliver training, build classes, plan resources and give employees credit for attendance. Some courses still have the older 4-digit ACES number and are still valid courses as they are revised year to year.

  3. The course catalog number, assigned by M&P’s TPDS Distribution contact, is the identifier used to order all training products required for a class. The course catalog number assigned will be between 80000-82999 plus one alpha character.

  4. The item number is used to identify each product in a course. This number uses the ELMS course number as the base number followed by a hyphen and three numeric digits. Contact one of Publishing’s training team members for assistance in obtaining training item numbers.

  5. The item catalog number is used to identify a specific product. All IRS product types use this unique number for identification in the Core Repository of Published Products (CROPP). This item number, like the course catalog number, contains five numeric digits followed by one alpha character.

1.17.8.5.11  (11-19-2012)
Other Government Agency Products

  1. Other government agency products, predominately General Services Administration (GSA) standard forms, are sometimes printed and stocked by the IRS National Distribution Center (NDC). These products are used on a reoccurring basis by IRS employees.

  2. When other government agency products are printed by the IRS, they must include the IRS catalog number along with the other agency’s item number. The catalog number should appear on the printed document in the following format:

    • IRS Catalog Number 99999X

1.17.8.5.12  (11-19-2012)
Miscellaneous Products

  1. Miscellaneous products are any products that are not forms, publications, documents, notices, letters, etc. Miscellaneous products include, but are not limited to:

    • Memos

    • Door posters

    • Notepads

    • Promotional items

    These products are not stocked at the NDC, posted on a customer’s website or posted to Publishing’s catalog page.

  2. A product signature should appear on all miscellaneous published products. The signature is to be incorporated into all newly created, revised or reprinted miscellaneous products. The miscellaneous signature will contain the product’s requisition number so that the product may be researched and referenced in the future.

  3. A product signature should be placed on all miscellaneous published products unless production constraints or other reasons make it unreasonable to do so. Three variations of the miscellaneous signature have been designed. The choice of signature variations should be determined by the product’s design and physical characteristics. Appropriate placement of the signature on the product may be determined by the Publishing Services Specialist and/or Visual Information Specialist, following IRS design standards.

  4. For additional information on IRS design standards, see IRM 1.17.7, Use of Official IRS Seal and Logos and Document 12749, One IRS: Design Standards and Guidelines.

1.17.8.5.12.1  (11-19-2012)
Promotional Items Guidelines

  1. The purchase of promotional items that include logos or customized slogans could be viewed as frivolous and unnecessary. All IRS offices must discontinue such purchases. This includes but is not limited to the purchase of pens, mouse pads, mugs, and lanyards that are unique to your organization or to an event. Any exceptions to this policy must be approved by either:

    • Deputy Commissioner for Operations Support

    • Deputy Commissioner for Services and Enforcement

  2. To request an exception, please follow the procedures established by the Deputy Commissioners on the memorandum issued on August 19, 2011, available at http://mysbse.web.irs.gov/supportingsbse/financialmgmt/searchfinissues/PromoItems/default.aspx.

1.17.8.6  (11-19-2012)
Copyright and Copyrighted Material

  1. Copyright provides copyright owners a bundle of exclusive rights, including the right to authorize others to reproduce, transform, or distribute their copyrighted material.

  2. Copyright protection arises automatically once an original work of authorship is fixed in a tangible medium of expression now known or later developed.

  3. Copyright protection does not extend to any idea, procedure, process, system, method of operations, concept, principle, or discovery, regardless of the form in which it is described, explained, illustrated or embodied in such work.

  4. IRS will not knowingly include copyrighted material in their publications or other works without the license or written permission of the copyright owner.

  5. Because of the complexity of the Copyright Act, product originators will follow the safest course by obtaining written permission from the copyright owner, to avoid possible lawsuits due to copyright infringement. See IRM 1.17.8.6.8, Copyright Infringement.

1.17.8.6.1  (11-19-2012)
Requirements for Publishing Copyrighted Material

  1. All originators who want to include previously published material (in whole or in part) in Government publications must do the following:

    • Find out if the material is copyrighted and who owns the copyright.

    • Get written permission from the copyright owner to print the material.

    • The permission statement must define clearly the specific material and its use, including any restrictions or limitations.

    • Submit the original of the permission statement to M&P Publishing along with the PSR for printing and the material to be printed.

1.17.8.6.2  (11-19-2012)
Term of Copyright

  1. For works created on or after January 1, 1978, copyright protection endures for a term of the life of the author plus 70 years as cited in 17 USC 302.

  2. For anonymous works, pseudonymous works, and works made for hire, the copyright term is 95 years from the date of first publication or 120 years from the date of its creation, whichever is earlier, as cited in 17 USC 302.

  3. For works create before January 1, 1978, copyright protection endures for a term of 28 years from the date it originally was secured, with the ability to renew for another 67 years as cited by 17 USC 304(a).

1.17.8.6.3  (11-19-2012)
Notice of Copyright

  1. A Notice of Copyright, while not required for works first published after March 1, 1989, informs the public that the work to which it is affixed is protected by copyright. A proper notice of copyright also serves to restrict a defense based on innocent infringement in mitigation of actual or statutory damages, as cited in 17 USC 102.

1.17.8.6.4  (11-19-2012)
Elements of a Notice of Copyright

  1. A notice of copyright as provided by 17 USC 401, consists of the following three elements:

    • The symbol © (the letter C in a circle), or the word "Copyright" , or the abbreviation "Copr."

    • The year of first publication of the work

    • The name of the owner of copyright in the work, or an abbreviation by which the name can be recognized, or a generally known alternative designation of the owner

    These elements must be placed on all publicly distributed copies, when copyrighted materials are included in a government publication, in such a manner and location as to give reasonable notice of copyright.

1.17.8.6.5  (11-19-2012)
Exceptions to Notice of Copyright Usage

  1. Government publications that are prepared by Government officers or employees as part of their official duties are not subject to copyright protection. See 17 USC 105.

  2. Thus, government publications prepared by the Government officers or employees as part of their official duties and that do not include copyrighted materials, should not include a copyright notice.

1.17.8.6.6  (11-19-2012)
"Fair Use" of Copyrighted Material

  1. "Fair use" allows use of copyrighted material by other than the copyright owner.

    • The courts recognize that certain limited uses of copyrighted material may be made without the copyright owner’s permission.

    • The copyright is not infringed when reasonable portions are used for purposes of criticism, comment, news reporting, teaching, scholarship, or research. See 17 USC 107.

  2. Fair Use, however, is not defined in the statute and it does not provide a bright line rule for determining what it or is not a fair use. Rather, it identifies four non exclusive factors that should be evaluated on a case-by-case basis. See IRM 1.17.8.6, Copyright and Copyrighted Material.

1.17.8.6.7  (11-19-2012)
Factors for Determining "Fair Use"

  1. The following factors should be considered when determining whether the use of a work is a "fair use" .

    • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit, educational purposes;

    • The nature of the copyrighted work;

    • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and

    • The effect of the use upon the potential market for or value of the copyrighted work, as cited in 17 USC 107.

1.17.8.6.8  (11-19-2012)
Copyright Infringement

  1. A copyright is infringed whenever any of the exclusive rights of a copyright owner is practiced without permission by another. Exclusive rights include copying, reproducing, printing, reprinting, publishing, exhibiting, translating, vending (all or portions of the copyrighted work) and, in some instances, oral delivery of performance of the work.

    • Where a copyright is infringed by or for the Government with its authorization or consent, the copyright owner’s exclusive remedy is to sue against the United States in the US Court of Federal Claims for damages or injunctive relief, as cited in 28 USC 1498(b).

    • If the owner is successful in a damages suit, court-imposed statutory damages can range from $750 to $30,000, as cited in 17 USC 504(c)(1).

    • If the infringement is determined willful, damages may lie against the United States up to $150,000, at the Court’s discretion, as cited in 17 USC 504(c)(2).

1.17.8.6.9  (11-19-2012)
Credit Lines

  1. Credit lines are courtesy acknowledgments for contributed materials not copyrighted or loaned by nongovernmental parties.

1.17.8.6.9.1  (11-19-2012)
Credit Lines Restrictions

  1. Do not use credit lines if the material has been purchased for government use.

  2. Give credit in a single undisplayed paragraph if a single, non-governmental source provides different types of material for use in one item.

1.17.8.7  (11-19-2012)
Procurement Vehicles

  1. M&P Publishing's mission is to plan, produce, or procure all IRS print and electronic communications products used by the public to comply with tax filing requirements and obligations, and used internally within the IRS for tax administration.

    Note:

    Acquisitions other than print and electronic communications products are procured through the IRS Office of Procurement. Procurement is not authorized to purchase printing services.

  2. Publishing has a variety of procurement vehicles available to meet customer needs and requirements. The procurement processes used include:

    • Simplified Purchase Agreements

    • Term Contracts

    • One-Time Bids

    • GPO Express

    • Digital Copy Center

1.17.8.7.1  (11-19-2012)
Simplified Purchase Agreements

  1. Simplified purchase agreements are streamlined publishing procurement vehicles that are sanctioned by the Government Printing Office (GPO). Printing and publishing services can be acquired from commercial printing vendors by directly placing orders or soliciting competitive quotes.

1.17.8.7.2  (11-19-2012)
Term Contracts

  1. Term contracts are established for products that are purchased on a repetitive basis. These contracts are written, awarded and administered by the GPO. Term contracts are awarded to publishing vendors who can provide the best line item prices for the covered services.

1.17.8.7.3  (11-19-2012)
One-Time Bids

  1. Published products that are not suited to other procurement vehicles may be procured using a one-time bid. Product requirements are forwarded to the GPO where they are advertised to potential vendors. GPO awards the production contract to the lowest-bidding contractor.

1.17.8.7.4  (11-19-2012)
GPO Express

  1. The GPO Express procurement vehicle is a contract established between the Government Printing Office and a nationwide quick-copy company. This program allows government agencies to have direct access to services at locations across the country. This procurement method allows orders to be placed and picked up 24 hours a day, 365 days a year.

1.17.8.7.5  (11-19-2012)
Digital Copy Center

  1. The Digital Copy Center (DCC) is the IRS in-house printing and photocopying facility located in the New Carrollton Federal Building in New Carrollton, Maryland. This facility is approved by the Department of the Treasury and follows all guidelines established by the Joint Committee on Printing (JCP) Regulations. The DCC provides both black-and-white and color copying services.

1.17.8.8  (11-19-2012)
Availability of Internal-Use Products to the Public

  1. Official documents intended for internal use may be furnished to persons outside the Treasury Department in accordance with the guidelines in IRM 11.3.12, Designation of Documents and originator approval.


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