1.32.4  Travel Card Program Handbook (Cont. 1)

1.32.4.5 
Individually Billed Government Travel Card Program

1.32.4.5.8 
Monthly Statements

1.32.4.5.8.1  (10-17-2012)
Statement Explanation

  1. Travel Cardholders will receive a Statement of Account from the Government Credit Card Contractor if there is activity on the account or an outstanding balance. The Statement of Account is mailed to the statement billing mailing address provided by the Travel Cardholder. This will usually be the Travel Cardholder’s home address, unless the Travel Cardholder has specified a different statement billing mailing address.

  2. The monthly Statement of Account reflects activity on the account for the billing cycle. The billing cycle for Travel Cards closes on the 3rd of each month. Each charge and credit transaction that posts to the Travel Cardholder's account during the billing cycle will be itemized on the Statement of Account. The Statement of Account will show the total amount due and the payment due date.

  3. The Travel Cardholder must review the Statement of Account for erroneous or unauthorized charges. If any of these charges are identified, the Travel Cardholder must take prompt action to resolve the dispute. Information about the Dispute Process is available on the Employee Resource Center (ERC) website.

  4. The Travel Cardholder must pay all undisputed charges in full upon receipt of the Statement of Account. The Government Credit Card Contractor must receive the Travel Cardholder’s payment by the due date. The due date is 25 days from the closing date on the Statement of Account in which the charges first appear. The Travel Cardholder is responsible for timely payment of all undisputed charges regardless of whether or not reimbursement has been received. IRM 1.32.4.5.8.2

1.32.4.5.8.2  (10-17-2012)
Dispute Process

  1. Travel Cardholders are responsible for timely disputing any incorrect or unauthorized charges that may appear on their monthly Statement of Account. Travel Cardholders must contact the Government Credit Card Contractor Representative within 60 days from the date of the statement on which the disputed charge(s) first appear.

  2. If the merchant's name and the charge(s) are not recognized by the Travel Cardholder, immediately contact the Government Credit Card Contractor Representative to initiate a transaction dispute so the unrecognized charge(s) can be removed and a new Travel Card issued. See Lost/Stolen or Compromised Card on the Employee Resource Center (ERC) website.

  3. If the merchant's name is recognized by the Travel Cardholder, but the charge(s) were not authorized, contact the Merchant to request a credit. If the credit(s) do not post in the next billing cycle, contact the Government Credit Card Contractor Representative to initiate a transaction dispute. If the dispute is not initiated within the 60 day time frame the Travel Cardholder will be responsible for payment of the charge(s).

  4. After the Travel Cardholder notifies the Government Credit Card Contractor Representative, disputed amounts may be deducted from "total payments due" . Travel Cardholders must be proactive in timely securing credits resulting from a dispute from merchants where appropriate. Travel Cardholders must timely pay all charges on their Statement of Account that have not been disputed.

  5. Information regarding the dispute process is available on the Employee Resource Center (ERC) website. See Dispute Process.

1.32.4.5.8.3  (10-17-2012)
Trip Cancellation

  1. When the Travel Card is used to purchase common carrier transportation tickets through GovTrip and if the reservation has not been ticketed, the travel authorization and reservation in GovTrip must be cancelled. No transaction fee will be incurred and the fare will not be charged to the Travel Card.

  2. If the trip is cancelled after ticketing, the Travel Cardholder should contact the Travel Management Center (TMC) to cancel and request a refund for the common carrier ticket. Do not cancel the travel authorization in GovTrip; the TMC fee is non-refundable. The Travel Cardholder should prepare a travel voucher to claim reimbursement for the TMC fee. If a common carrier charge appears on the Travel Cardholder's Statement of Account, the Travel Cardholder must contact the Government Credit Card Contractor Representative at the number shown on the reverse of the Travel Card to initiate the dispute process. Information about the dispute process is available on the Employee Resource Center (ERC) website. See Trip Cancellation/Waiting for Account Credit for additional information.

1.32.4.5.8.4  (10-17-2012)
Payment Terms

  1. The Travel Cardholder is responsible for payment of all undisputed charges upon receipt of the monthly Statement of Account.

  2. The Travel Cardholder must pay all undisputed charges in full upon receipt of the Statement of Account. The Government Credit Card Contractor must receive the Travel Cardholder's payment by the due date. The due date is 25 calendar days from the closing date on the Statement of Account in which the charges first appear. The Travel Cardholder is responsible for timely payment of all undisputed charges regardless of whether or not reimbursement has been received.

    Note:

    Government postage should not be used when remitting payments to the Government Credit Card Contractor.

1.32.4.5.8.4.1  (10-17-2012)
Payment Methods

  1. Travel Cardholders may make payments on their account through GovTrip, through the Government Credit Card Contractor's website, by mail, or by telephone. Information regarding each payment method is available on the Employee Resource Center (ERC) website. See Payment Methods.

1.32.4.5.8.4.2  (10-17-2012)
Making/Expediting Payment

  1. Travel Cardholders may choose to allocate a portion of their reimbursable travel expenses in GovTrip to the Government Credit Card Contractor. Payments allocated to the Government Credit Card Contractor in GovTrip can be verified in the on-line payment feature or when the monthly paper Statement of Account is received in the mail. Travelers must pay any remaining Travel Card charges from a trip that was not directed via split disbursement to the Government Credit Card Contractor in GovTrip. The remaining charges should be paid by the Statement of Account due date. It is the Travel Cardholder's responsibility to ensure payments are posted as designated in GovTrip. Information regarding the split disbursement feature in GovTrip is available on the Employee Resource Center (ERC) website. See Split Disbursements-GovTrip.

  2. Payments may be expedited using the on-line payment feature on the Government Credit Card Contractor's website. Travel Cardholders must provide their ABA routing number, account number, and dollar amount. The Government Credit Card Contractor does not charge a fee for using the on-line payment feature; however, there may be a fee charged by the Travel Cardholder's financial institution. Information regarding on-line payments is available on the Employee Resource Center (ERC) website. See Card Statements and Payments.

  3. Payments to the Government Credit Card Contractor may be made by mail prior to receipt of the monthly paper Statement of Account. Travel Cardholders should include their 16 digit account number with the remittance. A copy of the electronic Statement of Account may be enclosed with the remittance. Information regarding payments by mail is available on the Employee Resource Center (ERC) website. See Making Payments by Mail.

  4. Travel Cardholders may use the Government Credit Card Contractor’s Phone Pay Service to expedite payment by telephone using an electronic check service. Payments made by this method will post to the Travel Cardholder’s account immediately. Travel Cardholders using this optional payment method will incur a transaction fee. This fee is not an authorized reimbursable expense. Information regarding the use of the Government Credit Card Contractor’s optional method to expedite payment is available on the Employee Resource Center (ERC) website. See Phone Pay Service.

1.32.4.5.8.5  (10-17-2012)
Travel Vouchers: Relationship to Travel Cards

  1. Travel Cardholders must promptly file their travel vouchers because all Travel Card charges must be paid within 25 calendar days from the closing date of the Statement of Account on which they appear. Travel Cardholders cannot delay payment of Travel Card charges because travel vouchers were not timely filed. Travel Cardholders are responsible for timely payment of all undisputed charges regardless of whether they have received reimbursement.

1.32.4.5.9  (10-17-2012)
Delinquent Accounts

  1. Travel Cards with a balance due that remains unpaid for a period of 61 days or more from the closing date of the Statement of Account on which the charges first appeared are considered delinquent. Failure to pay undisputed charges is a conduct issue that could result in disciplinary action.

1.32.4.5.9.1  (10-17-2012)
Past Due Accounts

  1. A Travel Card account with an unpaid, undisputed balance 31 days after the closing date of the Statement on which the charge(s) first appeared is considered past due. If an account is unpaid 45 days from the closing date of the Statement, the Government Credit Card Contractor will send the Travel Cardholder a “past due” letter. If the account remains unpaid at 55 days, the Government Credit Card Contractor will send the Travel Cardholder a “pre-suspension” notification. A Travel Card account with an unpaid, undisputed balance 61 days after the closing date is considered delinquent.

1.32.4.5.9.2  (10-17-2012)
Suspension and Reactivation

  1. If an account is unpaid 66 days from the closing date on the Statement of Account in which the charge(s) first appeared, the Government Credit Card Contractor will suspend the Cardholder’s Travel Card account and the Travel Cardholder will not be able to charge any items to the Travel Card. The Government Credit Card Contractor will reactivate a suspended Travel Card after payment has been received.

  2. Charges that have been disputed (and confirmed by the Government Credit Card Contractor by e-mail) will not be considered for default action or age to suspension. However, Travel Cardholders must be proactive in resolving disputes to ensure the charge is corrected.

  3. At the time of suspension, any special privileges assigned to the account, such as an increased Card limit, will be revoked. Special privileges will not be reinstated when the payment is made.

1.32.4.5.9.3  (10-17-2012)
Multiple Suspensions

  1. If an account has been suspended two times during a rolling 12-month period for undisputed amounts and becomes past due again, the Government Credit Card Contractor can cancel the Travel Card account. A rolling 12-month period begins in one month and concludes 12 months later. For example, Travel Cardholder ABC's account is suspended in May 2011. The May 2011 suspension will continue to be considered as the first suspension until May 2012 when it will roll-off the 12-month calendar.

  2. The Government Credit Card Contractor will issue a letter to notify the Travel Cardholder and offer the Travel Cardholder an opportunity to avoid cancellation if the past due balance is paid within ten days from the date of the letter. A second letter will be sent to the Travel Cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten day period.

1.32.4.5.9.4  (10-17-2012)
Payments Returned for Non-Sufficient Funds

  1. Payments by check, telephone, or via the on-line feature returned by the Government Credit Card Contractor because of non-sufficient funds (NSF) will impact the Travel Cardholder’s account.

  2. Upon the first instance of an NSF payment, any special privileges assigned to the Travel Cardholder’s account, such as an increased Card limit, will be revoked.

  3. When a second instance of an NSF occurs in a rolling 12-month period, the Government Credit Card Contractor will automatically cancel the Travel Cardholder’s account. The Government Credit Card Contractor will not reinstate an account that has a history of payments returned for non-sufficient funds.

1.32.4.5.9.5  (10-17-2012)
Cancellation

  1. If an account is unpaid 131 days from the closing date on the Statement of Account in which the delinquent charge(s) first appeared, the Government Credit Card Contractor will cancel the Cardholder’s Travel Card account and revoke all charging privileges.

  2. If an account remains unpaid for 151 days from the closing date of the statement period on the Statement of Account, the Government Credit Card Contractor will report the delinquency to the credit bureau and it will appear on the Travel Cardholder’s personal credit history. More information is available on the Employee Resource Center (ERC) website. See Cancellation.

1.32.4.5.9.6  (10-17-2012)
Cancelled Card and Need to Travel

  1. If an employee's Travel Card account has been suspended or cancelled for non-payment and, subsequently, the Employee is required to travel, the following sources of payment for allowable travel expenses are authorized:

    1. Centrally Billed Travel Card Account (for common carrier transportation expenses only);

    2. Personal funds/personal charge card (except for purchases of common carrier tickets over $100); and

    3. Travel advances.

1.32.4.5.9.7  (06-01-2006)
Salary Offset for Undisputed Travel Card Debt

  1. The authority for federal agencies to collect undisputed delinquent amounts incurred on an employee's Travel Card from the employee's disposable pay is contained in the Travel and Transportation Reform Act of 1998 (Pub. L. No.105-264).

  2. The CFO Memorandum "Internal Revenue Service (IRS) Policy on Collection of Employee Non-Tax Debt and Salary Offset for Undisputed Delinquent Travel Charge Card Indebtedness" dated October 13, 2004 and Policy Announcement implements the policy for salary offset within the Internal Revenue Service.

  3. The Government Credit Card Contractor may consider salary offset for aged outstanding undisputed Travel Card charges. Selection for salary offset is made at the Government Credit Card Contractor’s discretion using established collection criteria. Salary offset will be considered upon written request from the Government Credit Card Contractor and at the approval of IRS.

  4. No more than 15% of the employee's disposable pay per pay period will be collected under this procedure. The debt covered by this collection procedure is lower in priority to all other involuntary collection, garnishment, and offset actions, and will not be collected if higher priority debt would result in more than 15% of the employee's disposable pay for any given pay period being collected.

  5. When the IRS receives a written request from the Government Credit Card Contractor for collection of Travel Card indebtedness, the Employee will be afforded due process before any amounts are withheld from salary. The IRS will notify the Employee in writing of its intention to collect the debt. The Employee will be provided 30 days to repay the delinquent balance or enter into a written payment agreement with the Government Credit Card Contractor.

  6. If the Employee does not make payment in full or enter into a payment agreement within the 30 day period, collection will begin the next pay period. The Employee will receive a notification of the amount of the bi-weekly deduction.

  7. Salary offset will continue until the full amount of the debt is collected or the Employee makes full payment. Collection action will be terminated if the Employee separates from the Service.

  8. The salary offset provision arises under the Debt Collection procedures in 31 C.F.R. Part 5, which provide due process rights to employees, including written notice, the right to request a review of the debt and the right to a hearing. If an employee is not disputing a Travel Card debt, the employee is waiving rights that arise under the Debt Collection Act.

1.32.4.5.9.8  (10-17-2012)
Reinstatement Process

  1. The Government Credit Card Contractor will rarely reinstate a Travel Card account that was cancelled due to non-payment. A Travel Card account that was cancelled due to non-sufficient funds (NSF) or multiple suspensions will not be considered for reinstatement. If an employee's Travel Card account was cancelled as a result of non-payment and the Employee would like to pursue reinstatement, the outstanding balance on the account, including late fees, must be paid in full. The Employee should then contact his/her Manager.

  2. If the Manager determines the employee's reinstatement request should be pursued, the Employee will be required to complete the on-line Travel Card Self-Study Training Course available on the Employee Resource Center (ERC) website. The Manager will complete the Request for Consideration of Reinstatement Form and forward it to Credit Card Services.

  3. Upon receipt of the required documentation, Credit Card Services will review the employee's Travel Card account history. If the account has been full paid, and has no history of any payment being made with a check with non-sufficient funds or collection agency involvement, Credit Card Services will forward the request to the Government Credit Card Contractor.

  4. The Government Credit Card Contractor makes the final determination on whether or not the account will be reinstated. The Government Credit Card Contractor may review and consider the complete credit history of the Employee in deciding whether or not to reinstate the individual’s account. Credit Card Services will notify the Manager of the Government Credit Card Contractor’s decision. Due to the Government Credit Card Contractor’s required review of the account, the request could take several weeks to process.

  5. If the account is reinstated and becomes past due again, Credit Card Services will cancel the account. No future reinstatement requests will be considered.

  6. Information regarding requesting reinstatement of a Travel Card account and the Request for Consideration of Reinstatement Form is available on the Employee Resource Center (ERC) website. See Reinstatement Process.

1.32.4.5.10  (10-17-2012)
Travel Card Account Changes

  1. Information and procedures regarding account maintenance changes are available on the Employee Resource Center (ERC) website. See Changes to Cardholder Accounts. Account maintenance changes include:

    1. Name Changes;

    2. Address/Phone Changes;

    3. Cancel a Travel Card Account;

    4. Reactivating a Closed Travel Card Account;

    5. Card/ATM Limit Changes; and

    6. Merchant Category Code (MCC) Changes.

    7. Realignment/Reorganization.

    8. Transferring to a New Organization.

1.32.4.5.11  (10-17-2012)
Travel Card Problems

  1. Information and procedures regarding Travel Card problems are available on the Employee Resource Center (ERC) website. See Problems. Travel Card problems include:

    1. Lost/Stolen or Compromised Card;

    2. Card Restrictions;

    3. Card Declined;

    4. Trip Cancellation and/or Waiting for Account Credit;

    5. Delinquent Accounts;

    6. Payments Returned for Non-Sufficient Funds;

    7. Dispute Process; and

    8. Credit/Overpayments.

1.32.4.6  (10-17-2012)
Centrally Billed Travel Card Account Program (CBA)

  1. The Centrally Billed Travel Card Account (CBA) is a corporate Travel Card account set up for travelers who do not have a Travel Card to use for official IRS transportation expenses (airline and train tickets). One CBA account is established for each Business Organization.

1.32.4.6.1  (06-01-2006)
Responsibilities

  1. The Chief Financial Officer (CFO) and Credit Card Services Branch (Agency-Wide Shared Services Employee Support Services Division) share joint responsibility for the Centrally Billed Travel Card Account. The CFO is responsible for program policy. Credit Card Services is responsible for program administration and procedures.

1.32.4.6.1.1  (10-17-2012)
CFO Financial Management

  1. CFO, Financial Management is responsible for the policies governing the Centrally Billed Travel Card Account.

1.32.4.6.1.2  (08-01-2007)
Credit Card Services, AWSS Employee Support Services

  1. Credit Card Services is responsible for administration, procedures, and oversight of the Centrally Billed Travel Card Account.

1.32.4.6.1.3  (10-17-2012)
CBA Program Responsibilities

  1. Credit Card Services is responsible for the following actions:

    1. Safeguarding the CBA Cardholder account numbers.

    2. Reviewing travel authorizations for appropriate information/approvals.

    3. Authorizing the Travel Management Center (TMC) to issue tickets that are charged to the CBA.

    4. Reviewing the activity on the CBA to ensure: 1) Travelers are not seeking reimbursement for CBA charges; 2) Erroneous/duplicate charges are identified and resolved 3) All charges are for travelers authorized to use the CBA for official government travel.

    5. Initiating and completing the dispute resolution process when unauthorized or erroneous/duplicate charges appear on the Statement of Account.

    6. Reviewing, reconciling, and certifying monthly CBA Statements of Account for payment and sending them to Beckley Finance Center (BFC).

    7. Ensuring payments to the Government Credit Card Contractor are properly and timely posted to the account.

    8. Providing CBA expenditure information to the Business Organizations.

1.32.4.6.1.4  (10-17-2012)
Manager Responsibilities

  1. Managers are responsible for the following actions:

    1. Concurring with or rejecting Employee requests to use the CBA.

    2. Ensuring the travel authorizations have the correct funding codes when the CBA is used to pay for the transportation.

    3. Approving or disapproving Employee travel authorization requests.

    4. Ensuring expenses charged to the CBA are not claimed for reimbursement on the employees travel voucher.

1.32.4.6.1.5  (10-17-2012)
CBA User Responsibilities

  1. Authorized CBA Users are responsible for the following actions:

    1. Contacting the Travel Management Center (TMC) to make the reservation.

    2. Informing the TMC the CBA will be used to purchase the common carrier transportation tickets.

    3. Obtaining the cost of the transportation ticket, the cost of the TMC fee, and the reservation locator code from the TMC.

    4. Notifying the TMC and Credit Card Services if an authorized trip is cancelled.

    5. Filing timely travel vouchers identifying "CBA" as the method of payment for transportation costs charged to the CBA.

1.32.4.6.2  (10-17-2012)
CBA Program Guidelines

  1. The Centrally Billed Travel Card Account (CBA) is a credit card account that travelers can use to charge common carrier transportation expenses and is available to:

    1. Infrequent travelers (employees who travel away from their official work location less than twice a year);

    2. New employees who have not yet obtained their own Travel Card;

    3. Invitational travelers;

    4. Employees who have received a written exemption from the mandatory use of the Travel Card from the Associate Director, Employee Support Services, Credit Card Services; and

    5. Family members of employees (who do not have a Travel Card) in relocation status (for house-hunting trips and en-route travel).

  2. Travelers who have a Travel Card cannot use the CBA unless they meet one of the following exceptions:

    1. Incur foreign travel transportation costs; or

    2. Have a suspended or cancelled Travel Card account.

1.32.4.6.2.1  (06-01-2006)
Authorized Uses of the CBA

  1. The CBA can only be used for purchasing common carrier transportation tickets and related fees for official IRS travel while employees are in travel status away from their official station. Authorized uses are as follows:

    1. Airline Tickets;

    2. Railway Tickets; or

    3. Travel Management Center fees associated with transportation ticketing.

1.32.4.6.2.2  (10-17-2012)
Unauthorized Uses of the CBA

  1. Unauthorized uses of the CBA are as follows:

    1. Personal Travel (airline/train);

    2. Rental cars/gasoline; and

    3. Lodging/meals.

1.32.4.6.2.3  (10-17-2012)
CBA Ticket Authorization Process

  1. The Traveler’s Manager must give concurrence for the Traveler to use the CBA. The Traveler will use GovTrip to complete and sign a travel authorization. A signed travel authorization reflecting Central Billed as the method of reimbursement will systemically route to a Credit Card Services Conditional Router for review and approval.

  2. The Credit Card Services Conditional Router will review the reservation and will either approve (authorize) or disapprove (return) the request. The document is "stamped" in GovTrip and the Traveler receives a general e-mail message indicating the status.

    1. Approved (authorized) request will route to the travelers Manager for review and approval of the trip. The Travel Management Center (TMC) will issue the transportation ticket three or four days prior to the scheduled departure date and will e-mail or fax the Traveler an invoice, confirming the ticket has been purchased.

    2. Disapproved (returned) requests will not include a justification in the e-mail message from GovTrip. Travelers may review the justification and/or status of a pending request by selecting "Digital Signature" from the pull-down list located at the bottom of the GovTrip screen.

  3. Additional information regarding the process for using the CBA is available on the Employee Resource Center (ERC) website. See CBA Ticket Authorization Process.

1.32.4.6.2.4  (10-17-2012)
Travel Voucher Considerations

  1. CBA charges are centrally billed and paid monthly. Travelers who use the CBA cannot claim reimbursement for transportation and TMC fees on their travel voucher. Travelers should ensure that:

    1. If using GovTrip, the method of reimbursement should reflect "Central Billed" on the transportation ticket and the TMC fee.

    2. If using the Manual Travel Authorization Form, the travel voucher (Standard Form 1012) should indicate use of the "CBA" as the method of payment for the transportation ticket and TMC fee.

  2. Managers should review the TMC invoice to determine the method by which the transportation ticket was purchased. Expenses charged to the CBA should not be approved for reimbursement to the Traveler. Information about Travel Voucher Considerations is available on the Employee Resource Center (ERC) website.

1.32.4.6.2.5  (10-17-2012)
Unused Tickets

  1. If the CBA ticket is not used, the TMC will issue a refund automatically within 24 hours (no exchanges are permitted).

1.32.4.6.2.6  (10-17-2012)
Ticket Cancellation

  1. When the CBA is used to purchase common carrier transportation tickets and the trip is cancelled, the Employee must promptly notify the TMC and Credit Card Services.

    1. If an electronic ticket was issued using the CBA, the Traveler must notify the TMC of the cancelled trip immediately and request issuance of a credit.

    2. If the ticket has been invoiced, the GovTrip travel authorization must be left open.

    3. If a paper ticket was issued, the Traveler must notify the TMC of the cancelled trip immediately and return the paper ticket to the TMC. A credit will NOT be issued for the paper ticket until the ticket is returned to the TMC.

      Note:

      Paper tickets should be returned to the office that issued the ticket. In the event the Traveler is unsure of the issuing office, the ticket should be returned to: SatoTravel, Attn: Refunds Department 9000 Tesoro Drive, San Antonio, Texas 78217

  2. Travelers must notify Credit Card Services via an OS GetServices ticket or by calling the ERC at 866–743–5748 (TTY: 866-924-3578) for assistance if a trip is cancelled. Provide the following information immediately after trip is cancelled:

    1. Original travel authorization number;

    2. Date the TMC confirmed cancellation and/or date paper ticket was returned for refund; and

    3. Dates of travel.

1.32.4.6.2.7  (10-17-2012)
Special Travel Considerations

  1. Last Minute Travel - For last-minute travel, defined as Friday afternoon or weekend travel notification, the Traveler may contact the TMC for transportation tickets. Travelers who do not have a Travel Card or have a Travel Card that is declining, may use the CBA. The TMC will issue the CBA ticket and notify Credit Card Services of the emergency issuance. The Traveler must complete and the travelers Manager must approve a travel authorization either through GovTrip or on a Manual Travel Authorization Form.

  2. Travel Expenses Charged to Another Business Organization - The travelers Manager is responsible for ensuring the Traveler has provided the correct funding codes in GovTrip or on the Manual Travel Authorization Form. When travel is not being charged to the travelers home organization, the correct funding codes must be obtained from the organization funding the travel.

  3. Disapproved (Returned) CBA Transportation Requests - Current Travel Cardholders who selected CBA as the method of payment for transportation in GovTrip and were disapproved, must cancel the current transportation reservation and create a new reservation using their Travel Card.

  4. Airport Travelers (Reservation without Ticket or No Reservation) - Travelers who arrive at the airport during business hours without an airline ticket and who must use the CBA (no Travel Card or Travel Card has declined), may contact the TMC to secure a reservation. The Traveler must then contact the ERC and request expedite assistance to obtain approval to use the CBA and acquire the transportation ticket.

  5. Invitational Travel - The Business Organization will designate an IRS Employee to serve as a representative for the Invitational Traveler. The designated IRS Employee is responsible for making travel arrangements and completing the Manual Travel Authorization Form.

  6. Relocation Travel - Tickets for common carrier transportation authorized for an IRS employee's spouse for travel associated with house hunting can be charged to the CBA. En-route common carrier transportation tickets authorized for the IRS employee's spouse or dependents can also be charged to the CBA. IRS Employees should:

    1. Ensure the relocation authorization provides for house hunting and en-route travel.

    2. Contact the TMC to make reservations.

    3. Complete the Manual Travel Authorization Form.


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