3.11.27  EPMF Return Processing Form 5500-EZ (Cont. 2)

3.11.27.10 
General Form 5500-EZ Processing Section

3.11.27.10.3 
Section 01 Form 5500-EZ

3.11.27.10.3.10  (01-01-2014)
Field 01LA2 Amended Report Indicator 2

  1. Field 01LA2 is the Amended Report Indicator. Field 01LA2 is transcribed from Part I A boxes of the Form 5500-EZ. This is a one position field that may be present; the box can be checked or blank.

3.11.27.10.3.10.1  (01-01-2014)
Field 01LA2 Invalid Conditions

  1. This field is invalid if other than 1 or blank.

3.11.27.10.3.10.2  (01-01-2014)
Field 01LA2 Corrections Procedures

  1. Correct coding and transcription errors.

  2. If Field 01LA2 checked box is present and correct, clear when no other errors are present.

  3. If the box is not checked and the filer indicates the return is marked "amended" , "corrected" , or "revised" , check the box and transmit.

  4. If the box is not checked, clear the field; the field can be blank.

3.11.27.10.3.11  (01-01-2014)
Field 01LA3 Final Report Indicator 3

  1. Field 01LA3 is the Final Report Indicator. Field 01LA3 is transcribed from Part I A boxes of the Form 5500-EZ. This is a one position field that may be present; the box can be checked or blank.

3.11.27.10.3.11.1  (01-01-2014)
Field 01LA3 Invalid Conditions

  1. This field is invalid if other than 1 or blank.

3.11.27.10.3.11.2  (01-01-2014)
Field 01LA3 Correction Procedures

  1. Correct coding and transcription errors.

  2. If Field 01LA3 checked box is present and correct, clear when no other errors are present.

  3. If the box is not checked and the filer indicates the return is a final return, check the box and transmit.

  4. If the box is not checked, clear the field; the field can be blank.

3.11.27.10.3.12  (01-01-2014)
Field 01LA4 Short Period Report Indicator 4

  1. Field 01LA4 is the Short Period Report Indicator. Field 01LA4 is transcribed from Part I A boxes of the Form 5500-EZ. This is a one position field that may be present; the box can be checked or blank.

3.11.27.10.3.12.1  (01-01-2014)
Field 01LA4 Invalid Conditions

  1. This field is invalid if other than 1 or blank.

3.11.27.10.3.12.2  (01-01-2014)
Field 01LA4 Correction Procedures

  1. Correct coding and transcription errors.

  2. If Field 01LA4 checked box is present, when the tax period minus the plan year beginning date is less than 365 days and is correct, clear when no other errors are present.

  3. If the box is not checked and the filer indicates the return is a final return, check the box and transmit.

  4. If there is an entry in this field, the Plan Year Ending date will not underprint if it does not match the EIF.

  5. If the box is not checked, clear the field; the field can be blank.

3.11.27.10.3.13  (01-01-2014)
Field 01LC Foreign Plan Check Box Indicator

  1. Field 01LC is the Foreign Plan Check Box Indicator. Field 01LC is transcribed from Part I, C box of the Form 5500-EZ. This is a one position field that must be present. The box can be checked or blank.

3.11.27.10.3.13.1  (01-01-2014)
Field 01LC Correction Procedures

  1. Correct coding and transcription errors. 1 = if box is checked, 2 = if the box is not checked, and 3 = if the Plan Characteristic code in Part IV 8 value is 3A. If the Form 5500–EZ does not have a Foreign Plan box in Part I, input a 2.

  2. If Field 01LC is present and correct, clear when no other errors are present.

3.11.27.10.3.14  (01-01-2014)
Field 01L1C Plan Effective Date

  1. Field 01L1C is the Plan Effective Date. Field 01L1C is transcribed from Part II Line 1c of the Form 5500-EZ. This is an eight digit field that may contain an entry. If present, the entry must be in YYYYMMDD format.

3.11.27.10.3.14.1  (01-01-2014)
Field 01L1C Invalid Conditions

  1. This field is invalid if it is:

    1. Not in YYYYMMDD format

    2. Not within the valid year, month, day range

    3. YYYY must be greater than or equal to 1974, MM must be 01-12, and DD is equal to the month days

3.11.27.10.3.14.2  (01-01-2014)
Field 01L1C Correction Procedures

  1. Correct coding and transcription errors.

  2. If Field 01L1C is present and correct, clear when no other errors are present.

  3. If line 1c has an entry and either the month and/or day is missing, enter 01 for the missing day or month. If the year is input as YY instead of YYYY, use 20 for the first two digits as the century. If only the year is present, then use 01 for the missing day and month.

  4. If an entry is present on line 1c and a year is missing and/or incomplete, research using INOLE or EMFOL to determine the year. If unable to determine the year, route to EP Entity.

  5. If YYYY is less than 1974, process as current year.

3.11.27.10.3.15  (01-01-2014)
Field 01L2D Business Code

  1. Field 01L2D is the Business Code. Field 01L2D is transcribed from Part II Line 2d of the Form 5500-EZ. This is a six digit field that may contain an entry.

3.11.27.10.3.15.1  (01-01-2014)
Field 01L2D Invalid Conditions

  1. This field is invalid if it is illegible, contains less or more than six digits.

3.11.27.10.3.15.2  (01-01-2014)
Field 01L2D Correction Procedures

  1. Correct coding and transcription errors.

  2. If Field 01L2D is present and correct, clear when no other errors are present.

  3. If Field 01L2D is illegible, contains less or more than six digits, research Form 5500-EZ instructions, correct entry and transmit.

  4. If unable to determine the correct business code, delete the entry.

3.11.27.10.3.16  (01-01-2014)
Field 01L2C Employer's Telephone Number

  1. Field 01L2C is the Employer's Telephone Number. Field 01L2C is transcribed from Part II Line 2c of the Form 5500-EZ. This is a 10-position field that may contain an entry.

  2. If present, this field is numeric.

3.11.27.10.3.16.1  (01-01-2014)
Field 01L2C Invalid Conditions

  1. This field is invalid if not numeric.

3.11.27.10.3.16.2  (01-01-2014)
Field 01L2C Correction Procedures

  1. If Field 01L2C is invalid or incomplete, delete the entry. Do not attempt to correct the field.

3.11.27.10.3.17  (01-01-2014)
Field 01W Signature Indicator

  1. Field 01W is the Signature Indicator. Field 01W is transcribed from the bottom left margin of the Form 5500-EZ. This is a one-character field that may be present.

  2. The valid characters are 1 (return signature is present) or 2 (return signature is missing).

3.11.27.10.3.17.1  (01-01-2014)
Field 01W Invalid Conditions

  1. This field is invalid if other than 1 digit numeric or blank.

3.11.27.10.3.17.2  (01-01-2014)
Field 01W Correction Procedures

  1. Correct any coding or transcription errors.

  2. If Field 01W is present and correct, 1 (if signature is present) or 2 (if signature is missing); clear when no other errors are present.

3.11.27.10.3.18  (01-01-2014)
Field 01ADC Audit Code

  1. Field 01ADC is the Audit Code. This field is currently not being edited.

  2. If this field contains errors, delete entry.

3.11.27.10.3.18.1  (01-01-2014)
Field 01ADC Invalid Conditions

  1. Present and entry is other than 1 or 2.

  2. More than one code is present.

3.11.27.10.3.18.2  (01-01-2014)
Field 01ADC Correction Procedures

  1. Field 01ADC is currently not being edited. Delete entry if present.

3.11.27.10.3.19  (01-01-2014)
Field 01CAF CAF Indicator

  1. Field 01CAF is the CAF Indicator. This is a one position field that may be present. If present, the valid codes are blank and 1, 2, 3, 4, and 7.

3.11.27.10.3.19.1  (01-01-2014)
Field 01CAF Invalid Conditions

  1. Present and entry is other than blank, 1, 2, 3, 4, or 7.

  2. More than one code is present.

3.11.27.10.3.19.2  (01-01-2014)
Field 01CAF Correction Procedures

  1. Correct any coding or transcription errors.

  2. If Field 01CAF is present and correct, clear when no other errors are present.

  3. If Field 01CAF is invalid or incomplete, delete the entry. Do not attempt to correct the field.

3.11.27.11  (01-01-2014)
Section 02 Form 5500-EZ

  1. Section 02 must be present and is located on Form 5500-EZ Part II, 2a.

  2. The following fields are contained in Section 02.

    AFD POS Name Form Line Number
    02NPL 35 Plan Name 1a Name of Plan
    02PNC 35 Plan Name 2 Cont 1a Plan Name 2
    02NAM 35 Employer's/Sponsor Name 2a Name
    02NMC 35 Employer's/ Sponsor Name Cont 2a Name Cont
    02SRT 35 Sort Name DBA 2a Sort Name/DBA
    02CON 35 Care of Name 2a Care of name
    02ADD 35 Employer's Street 2a Address
    02FAD 35 Foreign Address 2a Foreign Address
    02CTY 22 Employer's City 2a City
    02ST 2 Employer's State 2a State
    02ZIP 12 Employer's ZIP 2a ZIP

3.11.27.11.1  (01-01-2014)
Field 02NPL Name of Plan

  1. Field 02NPL is the Name of Plan. Field 02NPL is transcribed from Part II Line 1a of the Form 5500-EZ. This is a 35 position character field that must be present.

3.11.27.11.1.1  (01-01-2014)
Field 02NPL Invalid Conditions

  1. First position is present and does not contain A-Z or 0-9.

  2. The remaining positions contain other than A-Z, 0-9, hyphens, ampersands, pound signs, or blanks.

  3. There are more than 35 characters present in the field.

    Note:

    ISRP is instructed to input a pound sign (#) as the 35th character if there are more than 35 characters present for this field on the return.

  4. Data follows two blanks.

3.11.27.11.1.2  (01-01-2014)
Field 02NPL Correction Procedures

  1. Correct all misplaced entries, coding and transcription errors.

  2. Compare the displayed fields with the return. If incorrect, overlay the screen with the correct information.

  3. If the Name of Plan is missing, research INOLE, INOLEP, EMFOL, NAMEE, and/or ENMOD to determine the correct name of the plan using the EIN and Plan Number provided on the return.

  4. If the Name of the Plan cannot be determined from the return and research, SSPND 320 to EP Entity Control.

3.11.27.11.2  (01-01-2014)
Field 02PNC Name of Plan Continued

  1. Field 02PNC is the Name of Plan Continued. Field 02PNC is transcribed from Part II Line 1a of the Form 5500-EZ. This is a 35 character field that may be present.

3.11.27.11.2.1  (01-01-2014)
Field 02PNC Invalid Conditions

  1. First position is present and does not contain A-Z or 0-9.

  2. The remaining positions contain other than A-Z, 0-9, hyphens, ampersands, pound signs, or blanks.

  3. Data follows two blanks.

3.11.27.11.2.2  (01-01-2014)
Field 02PNC Correction Procedures

  1. Correct all coding and transcription errors.

  2. If unable to correct, delete entry.

3.11.27.11.3  (01-01-2014)
Field 02NAM Employer's Name

  1. Field 02NAM is the Employer's Name. Field 02NAM is transcribed from Part II Line 2a of the Form 5500-EZ. This is a 35 character field that must be present.

3.11.27.11.3.1  (01-01-2014)
Field 02NAM Invalid Conditions

  1. First position is present and does not contain A-Z or 0-9.

  2. The remaining positions contain other than A-Z, 0-9, hyphens, ampersands, pound signs, or blanks.

  3. There are more than 35 characters present in the field.

    Note:

    ISRP is instructed to input a pound sign (#) as the 35th character if there are more than 35 characters present for this field on the return.

  4. Data follows two blanks.

3.11.27.11.3.2  (01-01-2014)
Field 02NAM Correction Procedures

  1. Correct all misplaced entries, coding and transcription errors.

  2. Compare the displayed fields with the return and attachments. If incorrect, overlay the screen with the correct information.

  3. If Field 01NC and the Name Control on the return or attachments are the same but differ from the underprint in Field 01NC, research INOLES to determine the correct Name.

    IF THEN
    The Name Control on the return or attachment matches the Name Control on INOLES, Bring up the under print
    The Name on INOLES is different from the Name on the return or attachment, Research NAMEB/NAMEE for a new EIN.

  4. If a new EIN is located, verify the Name Control using CC INOLES.

    IF THEN
    The Name on INOLES agrees with the Name on the return or attachment, 1. Ensure that the entity information matches the return. 2. Overlay Field 01EIN with the new EIN from NAMEB/NAMEE. When the EIN is changed from the one the taxpayer used, issue Letter 3875-C. Missing or Incorrect EIN on Return, as a non-suspense letter to the address on the return. Note: Obvious transposed up to (3) or missing digits can be excluded as criteria for sending Letter 3875-C.
    Multiple TINs are located, 1. SSPND 320 to EP Entity Control. 2. Prepare Form 4227 with the notation "MULTIPLE TINS" .
    INOLES indicates a "Merge To" (MT) TIN, Research the "MT" TIN on INOLES.
    The "MT" TIN matches the entity on the return or attachments, Enter the "MT" TIN in Field 01EIN.
    The "MT" TIN does not match the entity on the return or attachments SSPND 320 to EP Entity Control.

  5. If the Name on the return or attachment does not agree with the Name on INOLES or there is an indication of a name change, research ENMOD for a name.

    IF THEN
    The Name on ENMOD agrees with the Name on the return, Enter "C" in the Clear Code field.
    The Name Control on ENMOD or INOLES does not agree with the Name Control on the return or attachment 1. SSPND 320 to route the return to EP Entity. 2. Attach Form 4227 with the notation "NO RECORD" .

  6. If the Name change has not been made, research ENMOD for a pending TC 013.

    IF THEN
    A pending TC 013 is present, Enter "C" in the Clear Code field.
    A pending TC 013 is not present, 1. SSPND 320 to route to EP Entity. 2 Attach Form 4227 with the notation "REQUEST NAME CHANGE (TC 013)" .

  7. If the name on the return contains more than 35 characters, continue inputting name using Field 02NMC as a second name line.

3.11.27.11.4  (01-01-2014)
Field 02NMC Employer Name Continued

  1. Field 02NMC is the Employer's Name Continued. Field 02NMC is transcribed from Part II Line 2a of the Form 5500-EZ. This is a 35 character field that may be present.

3.11.27.11.4.1  (01-01-2014)
Field 02NMC Invalid Conditions

  1. First position is present and does not contain A-Z or 0-9.

  2. The remaining positions contain other than A-Z, 0-9, hyphens, ampersands, pound signs or blanks.

  3. Data follows two blanks.

3.11.27.11.4.2  (01-01-2014)
Field 02NMC Correction Procedures

  1. Correct coding and transcription errors.

  2. If unable to correct, delete entry.

3.11.27.11.5  (01-01-2014)
Field 02SRT Sort Name/DBA

  1. Field 02SRT is the Sort Name/DBA name line. Field 02SRT is transcribed from Part II Line 2a of the Form 5500-EZ. This is a 35 character field that may be present.

3.11.27.11.5.1  (01-01-2014)
Field 02SRT Invalid Conditions

  1. First position is present and does not contain A-Z or 0-9.

  2. The remaining positions contain other than A-Z, 0-9, hyphens, ampersands, pound signs, or blanks.

  3. Data follows two blanks.

3.11.27.11.5.2  (01-01-2014)
Field 02SRT Correction Procedures

  1. Correct coding and transcription errors.

  2. If unable to correct, delete entry.

3.11.27.11.6  (01-01-2014)
Field 02CON Care Of Name

  1. Field 02CON is the Care of Name. Field 02CON is transcribed from Part II Line 2a of the Form 5500-EZ. This is a 35 character field that may be present.

3.11.27.11.6.1  (01-01-2014)
Field 02CON Invalid Conditions

  1. First position is present and does not contain A-Z or 0-9.

  2. The remaining positions contain other than A-Z, 0-9, hyphens, ampersands, or blanks.

  3. Data follows two blanks.

3.11.27.11.6.2  (01-01-2014)
Field 02CON Correction Procedures

  1. Correct coding and transcription errors.

  2. If unable to correct, delete entry.

3.11.27.11.7  (01-01-2014)
Field 02ADD Employer's Street Address

  1. Field 02ADD is the Employer's Street Address. Field 02ADD is transcribed from Part II Line 2a of the Form 5500-EZ. This is a 35 character field that may be present.

3.11.27.11.7.1  (01-01-2014)
Field 02ADD Invalid Conditions

  1. When present, first position must contain A-Z, 0-9.

  2. The remaining position must contain A-Z, 0-9, hyphens, ampersands, or blanks.

  3. Data cannot follow two blanks.

3.11.27.11.7.2  (01-01-2014)
Field 02ADD Correction Procedures

  1. Correct any coding and transcription errors.

  2. Refer to the Form 5500-EZ Part II 2a for the correct street address. If no legible street address is present on the Form 5500-EZ and attachments, delete all data in 02ADD, 02CTY, 02ST, and 02ZIP.

  3. If a Major City Code is present, and no street address is available, enter the city in Field 02CTY and enter the state code in Field 02ST.

  4. If the Major City Code is correct and the state is present, delete Field 02ST.

  5. If the address cannot be corrected with the information on the return, delete Section 02 if nothing is present in Field 02CON. If Field 02CON is present, delete only the address.

3.11.27.11.8  (01-01-2014)
Field 02FAD Foreign Address

  1. Field 02FAD is the Foreign Address. Field 02FAD is transcribed from Part II Line 2a of the Form 5500-EZ. This is a 35 character field that may be present.

3.11.27.11.8.1  (01-01-2014)
Field 02FAD Invalid Conditions

  1. Field 02FAD will generate as an error when any of the following conditions are present:

    • The first position is blank

    • Any character followed by two consecutive blanks

    • There are more than 35 characters present in the field

      Note:

      ISRP is instructed to input a pound sign (#) as the 35th character if there are more than 35 characters present for this field on the return.

3.11.27.11.8.2  (01-01-2014)
Field 02FAD Correction Procedures

  1. Verify DLN starts with a 60 or 78, if not present, send to numbering to correct the DLN.

  2. Correct all misplaced entries, coding and transcription errors.

  3. Compare displayed fields with the return. If incorrect, overlay the screen with the correct information from the table below.

    IF THEN
    A foreign address is present in Field 02FAD 1. Field 02ST must contain "." (period/space). 2. Delete Field 02ZIP if present.
    A foreign address is not present in Field 02FAD Check return for foreign address.
    A foreign address is present on the return 1. Enter the foreign address in Field 02FAD. Note: If additional space is required, continue entering the address in Field 02ADD. 2. Field 02CTY must contain the appropriate foreign country code. 3. Field 02ST must contain "." (period/space).
    A foreign address is not present on the return 1. Verify the address on the return is not a foreign address. 2. Enter street address in Field 02ADD. 3. Enter city, state, and Zip Code in the appropriate fields.

3.11.27.11.9  (01-01-2014)
Field 02CTY City

  1. Field 02CTY is the Employer's City. Field 02CTY is transcribed from Part II Line 2a of the Form 5500-EZ. This is a 22 character field that must be present.

3.11.27.11.9.1  (01-01-2014)
Field 02CTY Invalid Conditions

  1. First position is blank.

  2. The second and third positions are both blank.

  3. All other positions are other than A-Z or blank.

  4. Two consecutive blanks followed by a character.


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