3.17.278  Paper Check Conversion (PCC) and Remittance Strategy Paper Check Conversion (RS-PCC) Systems

Manual Transmittal

November 1, 2013

Purpose

(1) This transmits revised IRM 3.17.278 Accounting and Data Control, Paper Check Conversion (PCC) and Remittance Strategy Paper Check Conversion (RS-PCC) Systems.

Material Changes

(1) All references to historical data have been removed as this information is available in the previous versions.

(2) Editorial changes made throughout the IRM.

(3) Global changes include:

  • Transaction Reporting System (TRS) changed to Collection Information Repository (CIR)

  • FMS to Fiscal Service

(4) IRM 3.17.278.1 - added Paper Check Conversion (PCC) and Remittance Strategy Paper Check Conversion Overview (RS-PCC).

(5) IRM 3.17.278.1.(2) - added RS-PCC types of payments.

(6) IRM 3.17.278.2 - added Remittance Policy.

(7) IRM 3.17.278.3 - added Integrity of the IRS Received Date.

(8) IRM 3.17.278.4 - added Security Responsibilities (in Campuses and Field Offices).

(9) IRM 3.17.278.4.1 - added Physical and Remittance Security Responsibilities.

(10) IRM 3.17.278.4.2 - added Securing Remittance for Transit.

(11) IRM 3.17.278.6.2.2 - added section to OTCnet Check Capture System Requirements.

(12) IRM 3.17.278.6.5.3 - added section to Edit a Check Item.

(13) IRM 3.17.278.6.9.9 - added section to Refilling the "Electronically Processed" Hand Stamp.

(14) IRM 3.17.278.8 - clarified OTCnet Access/Security Forms and Passwords.

(15) IRM 3.17.278.11.2.(4) - added procedures for "Form 706 and Form 709."

(16) IRM 3.17.278.11.2.(6) - added table for RS-PCC EFT number.

(17) IRM 3.17.278.11.10 - added Unidentified Remittances.

(18) IRM 3.17.278.11.11 - added clarity to RS-PCC Processing Payment Procedures.

(19) IRM 3.17.278.11.13 - added additional procedures for RS-PCC Processing Key Verification (KV).

(20) IRM 3.17.278.11.14 - added clarity to RS-PCC Batch Management.

(21) IRM 3.17.278.11.15 - added clarity to RS-PCC Deposits.

(22) IRM 3.17.278.11.16 - added clarity to RS-PCC Payment Search.

(23) IRM 3.17.278.11.17 - added clarity to RS-PCC Balancing.

(24) IRM 3.17.278.11.17.2 - added clarity to the 215 Deposit Ticket .

(25) IRM 3.17.278.12 - updated OTCnet/RS-PCC Contacts.

(26) IRM Exhibit 3.17.278-4 - corrected RPSID Numbers for several TACs.

(27) IRM Exhibit 3.17.278-8 - updated description for RS-PCC Batch Payment List.

(28) IRM Exhibit 3.17.278-10 - updated description for OTCnet OTC ELVIS 215 Report.

(29) IRM Exhibit 3.17.278-11 - added example for EOD Report.

(30) IRM Exhibit 3.17.278-12 - added example for 215 Deposit Ticket Report.

Effect on Other Documents

IRM 3.17.278, Paper Check Conversion (PCC) System, dated September 7, 2012, (effective October 1, 2012) is superseded.

Audience

The primary users of this IRM are W&I Consolidated Sites and Field Assistance Taxpayer Assistance Centers involved with the Paper Check Conversion (PCC), Remittance Strategy Paper Check Conversion (RS-PCC) and Austin Submission Processing Center Manual Deposit for OVDP payment processing.

Effective Date

(11-01-2013)

Related Resources

IRS users of the OTCnet and RS-PCC system must view and/or print the Fiscal Service OTCnet Participant Users Guide Check Capture and Check Processing (PCC OTC) by accessing the OTCnet web site at: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk0_all_chapt.pdf.

All Campus Support employees who utilize the PCC OTCnet and RS-PCC systems must also familiarize themselves with the following IRM 21.1.7Campus Support, IRM 3.8.44Campus Deposit Activity and, IRM 3.8.45Manual Deposit Process to ensure accuracy, timely deposits, and adherence to internal controls.

All Field Assistance Taxpayer Assistance Center employees who utilize the RS-PCC system must also familiarize themselves with the following IRM 21.3.4.7Receipt of Payments, 3.8.44Campus Deposit Activity and 3.8.45, Manual Deposit Process to ensure accuracy, timely deposits, and adherence to internal controls.

All Submission Processing Austin Campus Manual Processing employees who utilize the RS-PCC system must also familiarize themselves with the following IRMs: IRM 3.8.47 Manual Deposit for Field Office Payments, IRM 3.8.44Campus Deposit ActivityIRM 10.8.34 Information Technology (IT) Security, IRM 3.8.45Manual Deposit Process IDRS Security Controls and Document 6209 IRS Processing codes and Information to ensure accuracy, timely deposits, and adherence to internal controls.

Paul J. Mamo
Director, Submission Processing
Wage and Investment Division

3.17.278.1  (10-01-2013)
Paper Check Conversion (PCC) and Remittance Strategy Paper Check Conversion Overview (RS-PCC)

  1. The PCC System scans checks and automates the receipts, acceptance, transfer and recording of funds. The PCC is a system that converts checks into electronic funds transfers. The paper checks are no longer being sent to the banks. The shredder should be located within the unit where the scanned checks are securely stored.

  2. IRS started using the Remittance Strategy Paper Check Conversion (RS-PCC) to electronically process paper checks. Paper checks presented for payments are scanned with a desktop scanner and the data are converted to an electronic format. The RS-PCC System scans checks, automates the receipts, acceptance, and recording of funds converting checks into electronic funds then transferring them through a secure transmission over the internet to the Bureau of Financial Service (Fiscal Service). RS-PCC interfaces with the Electronic Federal Payment Posting System (EFPPS). This allows the taxpayer payment information to post to master-file. RS-PCC system enables Consolidated Campuses Field Office Collections and Taxpayers Assistance Centers (TACs) to electronically process paper remittances at the point of receipt.

    RS-PCC processes the following types of remittance:

    • Discovered Remittances: Are remittances found outside of the Receipt and Control Extracting secured/restricted area.

    • Field Office Remittances: Are remittances received at the TACs.

    • Insolvency Remittances: Are payments sent to the IRS by taxpayers that have filed bankruptcy.

    • Mis-Direct Remittances: Are payments sent to an erroneous IRS address.

    • Offer in Compromise Remittances: Are payments sent to the IRS by taxpayers offering a portion amount of their tax liability.

    • Offshore Voluntary Disclosure Program (ODVP) Remittances: These are initial payments from taxpayers pre-cleared for the OVDP program that are directed to Austin Submission Processing Center.

    • Perfect and Imperfect Remittances: Perfect remittances must have name control, social security number (SSN) or employer identification number (EIN), Master File and tax period. Imperfect remittances are missing one or more items from the perfect check.

    • Decedent and Gift Remittances: Are payments sent with the Form 706 United States Estate (and Generation-Skipping Transfer) Tax Return and Form 709 United States Gift (and Generation-Skipping Transfer) Tax Return.

    • Unidentified Remittances: Unidentified remittances are payments that can not be immediately identified or applied to an specific taxpayer or tax period.

  3. As of October 1, 2012, IRS started using Over the Counter Channel Application (OTCnet).

3.17.278.2  (10-01-2013)
Remittance Policy

  1. Remittance Policy. The IRS mission is "to provide America's taxpayers top quality service by helping them understand and meet their tax responsibilities and by applying the tax law with integrity and fairness to all." This section outlines functional remittance policy that is the general framework for procedures.

  2. Public Trust and Integrity. The public can trust that IRS remittance processing operations are timely, accurate and conducted with the highest integrity. Functional remittance policy is in accordance with law governing money and finance and standards for internal control in the federal government.

  3. 24 - Hour Deposit Standard. The Service is committed to a 24 - hour deposit standard for tax payments collected. The standard is for the remittances collected in field offices to be processed on the day of receipt or by the next business day. For payments processed through the RS-PCC system, the 24 - hour deposit standard is met by scanning the paper check and submitting it for deposit no later than the first business day after the date of receipt of the check. At campuses that process mailed receipts, all remittances of $100,000 or more must be deposited on the day of extraction. If the remittance is extracted after the daily cut-off time for processing the daily deposit, the remittance must be deposited with the next scheduled deposit that will be delivered to the depository.

  4. Receipts for Payment of Taxes. Every cash paying taxpayer will be issued an official completed receipt for their tax payment. Taxpayers will be issued Form 809 Receipt for Payment of Taxes for other types of payment upon request. Form 809 is the only official receipt for payment of taxes.

  5. Accuracy. Handle taxpayer remittances accurately. Precision is required. Make sure the money amount collected is accurate and that government funds for payment of taxes are the exact amount received and are credited to the customer account(s). Record all transactions in systems and on paper documents accurately. Exact money amounts must be credited to correct tax accounts accurately. Maintain the integrity of the IRS received date. Credit accounts for the earliest date the funds are received at the IRS or Department of Treasury office or by an IRS field official. Refer to IRM 3.8.44 Campus Deposit Activity.

  6. Accountability. Custodians of government funds are accountable. If necessary to transfer funds to another IRS employee for processing, an audit trail must be established to ensure clear accountability. Refer to IRM 3.0.167, Losses and Shortages for more information.

  7. Remittance Security. The Remittance Security Coordinator (RSC) for all RS-PCC payment is Ogden. Secure remittances and protect taxpayer information in all remittance operations. Ensure that:

    1. Taxpayer information collected to credit customer accounts is protected. Refer to IRM 10.2.13Information Protection and IRM 10.5.1Privacy, Information Protection and Data Security Policy and Guidance.

    2. Remittances are physically secured. Maintain a secure environment. Refer to IRM 10.2.15Minimum Protection Standards (MPS).

    3. Key duties of remittance processing and reviewing or changing tax accounts are divided or segregated among different people to reduce the risk of error or fraud or embezzlement.

    4. Payment processing was expanded to local offices and remittances will be processed locally when possible. lf necessary to transship remittances, then the receiving office must acknowledge receipt and the originator must follow up with destination office timely.

3.17.278.3  (10-01-2013)
Integrity of the IRS Received Date

  1. Maintain the Integrity of the IRS Received Date. Maintaining the integrity of the IRS received date is a Service wide requirement. It is paramount to ensure fair and equitable tax administration. Credit all payments for the earliest date a payment is received by the Internal Revenue Service or the Department of the Treasury. Refer to IRM 3.8.44Campus Deposit Activity for Date Stamp Requirements for information on date stamping requirements.

  2. Control Source Documents and Remittances Locally. Each campus and field office with local processing establishes local procedures for controlling source documents and remittances throughout payment processing. Keep source documents in searchable order until the correction and balancing processes are complete. Coordinate locally as necessary with Quality for reviews to ensure accuracy of work. Refer to IRM 3.8.44 Campus Deposit Activity.

3.17.278.4  (10-01-2013)
Security Responsibilities (in Campuses and Field Offices)

  1. Payment Processing in campuses is performed in the secure remittance processing area of Receipt and Control. In field offices, you must ensure the security of remittances is away from the public. All physical security requirements for the secure remittance processing area must be strictly adhered to in accordance with other manuals. All employees and managers of the IRS and Treasury are accountable for remittances under their control, including physical security.
    Remittance processing managers must ensure adherence to all security standards and internal controls in all remittance processing and physical security manuals:

    1. IRM 10.2.11, Basic Security Concepts.

    2. IRM 3.8.45, Manual Deposit Process.

    3. IRM 10.5.1, Privacy, Information Protection & Data Security Policy and Guidance.

    4. IRM 10.8.34, IDRS Security Controls.

  2. In addition, any interim guidance or procedure regarding physical or remittance security must be implemented immediately. Interim guidance or procedures may be issued through memorandum or on the Servicewide Electronic Research Program (SERP) to the Submission Processing portal for Receipt and Control.

3.17.278.4.1  (10-01-2013)
Physical and Remittance Security Responsibilities

  1. Adequate security equipment and facilities must be provided to safeguard money, securities, etc., handled in the Field Office Payment Processing Function. All requirements listed in IRM 3.8.45Manual Deposit Process must be strictly adhered to and are not repeated in this manual.

  2. All employees should report any employee or manager suspected of embezzlement, fraud or identity theft to the Treasury Inspector General for Tax Administration (TIGTA) Office of Investigations at 800-366-4484 immediately. If reporting potential losses to TIGTA, you must also inform the campus Remittance Security Coordinator.

  3. All Service employees must take care to protect personally identifiable information (PII). IRM 10.5.1 Privacy, Information Protection & Data Security Policy and Guidance provides this guidance. Any loss of PII could result in information being compromised to perpetuate identity theft. PII must be encrypted on computers and E-mail. Sanitize taxpayer PII unless there is a business reason then use secure messaging. If you suspect or know of a potential information loss, report it to your manager, the TIGTA Office of Investigations at 800-366-4484, and the Situation Awareness Management Center (SAMC) at 866-216-4809.

3.17.278.4.2  (10-01-2013)
Securing Remittances for Transit

  1. Internal control of tax receipts and personally identifiable information (PII) to ensure security during transit is required. Policy is to process remittances where collected and tax receipt must not leave the restricted area except for authorized contingencies. Do not transship unless specifically directed. If you have to transship, then send all tax receipt via overnight traceable method and adhere to guidance on shipping, including the following requirements:

    • Double packaging with both an inner and outer label affixed with the specific address for remittances.

    • Secure packaging of the material.

    • Ensure Outer Packaging and or label do not indicate the package contains PII or other sensitive material.

    • Use of completed Form 3210 Document Routing Transmittal, with a control established to ensure package contents are correlated to the package number. For example, if notified by the private deliver service provider that package number 12345-6789 was destroyed, then you must have a control in place to identify and protect the impacted taxpayers.

    • Monitoring shipments for delivery through the tracking number.

    • Recipient’s acknowledgement of receipt by singing and returning Form 3210, Document Routing Transmittal.


    If a remittance package containing PII is discovered lost and/or undelivered, reporting requirements to the manager, Computer Security Incident Center (CSIRC), TIGTA and/or the Situation Awareness Management Center (SAMC) are set forth in Internal Revenue Manual IRM 10.5.4.3.3. Also refer to IRM 3.0.167Losses and Shortages for guidance on handling lost or stolen remittances.

3.17.278.5  (10-01-2013)
Over the Counter Channel Application (OTCnet)

  1. The Over the Counter Channel Application (OTCnet) financial service is a secure, web-based system combining the functionality and features of two former applications: Paper Check Conversion Over The Counter (PCC OTC) which electronically processed US checks presented for payment and the Treasury General Account Deposit Network (TGAnet) which processed US currency. IRS began using OTCnet on October 1, 2012. OTCnet is the system that converts paper checks (personal and business) into electronic Automated Clearing House (ACH) debits or image documents that are cleared through the Check 21 network. Since the OTCnet process is automated, the collections and reporting process is more efficient.

  2. OTCnet is comprised of three elements:

    • Administration.

    • Check Capture, Check Processing and Reporting and

    • Deposit Processing and Reporting.

    The Administration element is a component of the Check Capture, Check Processing and Reporting as well as Deposit Processing and Reporting.

  3. The Administration element allows those with administrative permissions to install, setup users, and manage OTCnet.

  4. Check Capturing, Check Processing converts personal and business checks into electronic fund transfers. Transactions can be: consumer, consumer accounts receivable, and business transactions.

  5. Deposit Processing permits Federal agencies the ability to create and submit deposits for confirmation. This platform also allows for Financial Institutions to confirm those deposits and create adjustments electronically. Deposits can be created for US currency, foreign cash and foreign check items.

  6. The operator takes the completed check and inserts it into the Point of Sale scanner. The scanner reads the Magnetic Ink Character Recognition (MICR) line on the bottom of the check and captures the image of the check into the POS computer. The bank account information that is captured from the MICR line is transmitted to the Fiscal Service for processing. The paper check is no longer sent to the bank. For checks received through the mail, the agency must destroy the check after 14 days of the PCC process.

  7. The check image is forwarded and stored for 7 years in a central database called Check Image and Research Archive (CIRA).

  8. The financial information captured from the MICR line is transmitted to the Fiscal Service. The Fiscal Service processes the transaction through the ACH network or the Check 21 network, depending on the initial agency set up. The Fiscal Service makes Transactions Reporting System (TRS) now called the Collection Information Repository (CIR) entries, and provides the electronic OTCnet Deposit Ticket for IRS retrieval.

  9. The CA$HLINK system was decommissioned October 2012, and was replaced by functionality in OTCnet and the Transaction Reporting System (TRS) or (CIR).

3.17.278.6  (10-01-2013)
Download Available OTCnet Participant User Guides (Check Capture and Check Processing)

  1. IRS users and managers of the OTCnet system must view and/or print the US Fiscal Service OTCnet Participant User Guide (Check Capture and Check Processing) Version 1.3.2 /March, 2013) by accessing the OTCnet page at: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk0_all_chapt.pdf.

    Note:

    This web-site is continuously updated throughout the year by the Fiscal Service. IRS users and managers of the OTCnet system are responsible for monitoring this link for latest revisions.

  2. At the above web site, download the current OTCnet Participant User Guides (Check Capture and Check Processing). The OTCnet Participant User Guides are pdf files that contains 13 chapters that can be downloaded.

  3. A password is not needed to access the OTCnet information web site and can be used to find answers to your questions.

  4. The OTCnet Participant User Guide (Check Capture and Check Processing) individual chapters and table of contents for each chapter are listed below. The chapter link is also included so the file can be viewed and/or printed.

3.17.278.6.1  (10-01-2013)
OTCnet Chapter 1 Introduction to OTCnet and Overview of Participant User Guide Content

  1. OTCnet Chapter 1, Introduction to OTCnet and Overview of Participant User Guide Content contains the following sections:

    • Introduction to OTCnet.

    • Overview of OTCnet Participant User Guide Content.

  2. Click on the following link to review information concerning OTCnet Chapter 1, Introduction to OTCnet and Overview of Participant User Guide Content: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_admin1_intro.pdf.

3.17.278.6.1.1  (10-01-2013)
Introduction to OTCnet

  1. Chapter 1, Introduction to OTCnet and Overview of Participant User Guide Content section contains the following information:

    • Introduction to OTCnet Overview.

    • OTCnet Elements.

    • OTCnet Process Flow: Check Capture, Check Processing and Reporting.

    • OTCnet Process Flow: Deposit Processing and Report.

    • OTCnet End Users.

  2. Click on the following link to review information OTCnet Chapter 1, Introduction to OTCnet: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_admin1_intro.pdf.

  3. Overview of OTCnet Participant User Guide Content section contains the following information:

    • Introduction.

    • Administration Participant User Guide.

    • Deposit Processing and Reporting Participant User Guide.

    • Check Capture, Check Processing and Reporting Participant User Guide.

    • Summary.

    • Glossary.

    • Index.

  4. Click on the following link to review information OTCnet Chapter 1, Overview of OTCnet Participant User Guide Content section: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_admin1_intro.pdf.

3.17.278.6.2  (10-01-2013)
OTCnet Installation Requirements

  1. OTCnet Chapter 2, Installation Requirements contains the following sections:

    • OTCnet System Requirements.

    • OTCnet Check Capture System Requirements.

    • OTCnet Check Capture Hardware Requirements.

    • OTCnet Technical Reference Guide.

  2. Click on the following link to review information concerning OTCnet Chapter 2, Installation Requirements: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk2_sys_require.pdf.

3.17.278.6.2.1  (10-01-2013)
OTCnet System Requirements

  1. Chapter 2, System Requirements section contains the following information:

    • Operating System.

    • System Requirements.

    • Other Requirements.

  2. Click on the following link to review information concerning OTCnet Chapter 2, System Requirements: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk2_sys_require.pdf.

3.17.278.6.2.2  (10-01-2013)
OTCnet Check Capture System Requirements

  1. Chapter 2, OTCnet Check Capture System Requirements section contains the following information:

    • OTCnet Check Capture Application System Requirements.

    • OTCnet Check Capture Offline Application System Requirements.

    • OTCnet Bandwidth Requirements.

  2. Click on the following link to review information concerning OTCnet Chapter 2, Check Capture System Requirements: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk2_sys_require.pdf.

3.17.278.6.2.3  (10-01-2013)
OTCnet Check Capture Hardware Requirements

  1. Chapter 2, OTCnet Check Capture Hardware Requirements section contains the following information:

    • Printer Hardware.

    • Scanner Hardware.

    • Optional Battery Pack.

    • Charging the Battery Pack.

    • Connecting the Battery Pack.

    • Optional Yes/No Keypad.

  2. Click on the following link to review information concerning OTCnet Chapter 2, Check Capture Hardware Requirements: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk2_sys_require.pdf.

3.17.278.6.2.4  (10-01-2013)
OTCnet Technical Reference Guide

  1. Chapter 2, OTCnet Technical Reference Guide section contains the following information:

    • OTCnet General Requirements.

    • Check Scanning and Check Processing.

    • Summary.

    • Glossary.

    • Index.

  2. Click on the following link to review information concerning OTCnet Chapter 2, Technical Reference Guide: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk2_sys_require.pdf.

3.17.278.6.3  (10-01-2013)
OTCnet Accessing and Navigating OTCnet

  1. OTCnet Chapter 3, Accessing and Navigating OTCnet contains the following sections:

    • Logging into OTCnet Online/Offline.

    • Accessing a User ID and Resetting Passwords.

    • Navigating the OTCnet Online/Offline Home Page.

  2. Click on the following link to review information concerning OTCnet Chapter 3, Accessing and Navigating OTCnet: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk3_acces_otcnav.pdf.

3.17.278.6.3.1  (10-01-2013)
Logging Into OTCnet Online/Offline

  1. Chapter 3, Logging Into OTCnet Online/Offline section contains the following information:

    • How to Log in for the First Time in OTCnet Online.

    • Log Into OTCnet Online.

    • How to Log Into OTCnet Offline for the First Time.

    • How to Log Into OTCnet Offline.

  2. Click on the following link to review information concerning OTCnet Chapter 3, Accessing and Navigating OTCnet: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk3_acces_otcnav.pdf.

3.17.278.6.3.2  (10-01-2013)
Accessing a User ID and Resetting Passwords

  1. Chapter 3, Accessing a User ID and Resetting Passwords section contains the following information:

    • Access a User ID.

    • Resetting Passwords.

  2. Click on the following link to review information concerning OTCnet Chapter 3, Accessing a User ID and Resetting Passwords: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk3_acces_otcnav.pdf.

3.17.278.6.3.3  (10-01-2013)
Navigating the OTCnet Online/Offline Home Page

  1. Chapter 3, Navigating the OTCnet Online/Offline Home Page section contains the following information:

    • OTCnet Online Main Menu.

    • OTCnet Online Deposit Processing Tab Functionality.

    • OTCnet Online Check Processing Tab Functionality.

    • OTCnet Online Administration Tab Functionality.

    • OTCnet Online Report Tab Functionality.

    • OTCnet Offline Administration Tab Functionality.

    • OTCnet Offline Check Processing Functionality.

    • Summary.

    • Glossary.

    • Index.

  2. Click on the following link to review information concerning OTCnet Chapter 3, Navigating the OTCnet Online/Offline Home Page: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk3_acces_otcnav.pdf.

3.17.278.6.4  (10-01-2013)
OTCnet Capturing and Managing Checks Online

  1. OTCnet Chapter 4, Capturing and Managing Checks Online contains the following sections:

    • Purpose of Capturing and Managing Checks Online.

    • Capture a Check Online.

    • Manage Poor Check Image Quality.

    • Resolve Duplicate Check.

    • Void a Check.

    • Override a Master Verification Database (MVD) Record.

    • Perform Batch Control and Batch Balancing.

    • View and Print a Batch List/Item Detail Report.

    • Activate/Deactivate a Batch.

    • Close a Batch.

    • Approve a Batch.

    • Print a Receipt.

  2. Click on the following link to review information concerning OTCnet Chapter 4, Capturing and Managing Checks Online: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.1  (10-01-2013)
Purpose of Capturing and Managing Checks Online

  1. Click on the following link to review information concerning OTCnet Chapter 4, Capturing and Managing Checks Online: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.2  (10-01-2013)
Capture a Check Online

  1. Chapter 4, Capture a Check Online section contains the following information:

    • Introduction to Capturing a Check.

    • Types of Acceptable and Unacceptable Checks.

    • Processing Modes.

    • Processing Methods.

    • Item Types.

    • Check Scanner Types and Check Placement.

    • Check Capture Acceptance.

    • Steps for Scanning a Check Online.

  2. Click on the following link to review information concerning OTCnet Chapter 4, Capture a Check Online: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.3  (10-01-2013)
Manage Poor Check Image Quality

  1. Click on the following link to review information concerning OTCnet Chapter 4, Manage Poor Check Image Quality: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.4  (10-01-2013)
Resolve Duplicate Check

  1. Click on the following link to review information concerning OTCnet Chapter 4, Resolve Duplicate Check: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.5  (10-01-2013)
Void a Check

  1. Click on the following link to review concerning OTCnet Chapter 4, Void a Check: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.6  (10-01-2013)
Override a Master Verification Database (MVD) Record

  1. Click on the following link to review information concerning OTCnet Chapter 4, Override a Master Verification Database (MVD) Record: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.7  (10-01-2013)
Perform Batch Control and Batch Balancing

  1. Chapter 4, Perform Batch Control and Batch Balancing section contains the following information:

    • Batch Control Options.

    • Batch Balancing.

  2. Click on the following link to review information concerning OTCnet Chapter 4, Perform Batch Control and Batch Balancing: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.8  (10-01-2013)
View and Print a Batch List/Item Detail Report

  1. Chapter 4, View and Print a Batch List/Item Detail Report section contains the following information:

    • Batch List Report.

    • Item Detail Report.

  2. Click on the following link to review information concerning OTCnet Chapter 4, View and Print a Batch List/Item Detail Report: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.9  (10-01-2013)
Activate/Deactivate a Batch

  1. Click on the following link to review information concerning OTCnet Chapter 4, Activate/Deactivate a Batch: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.10  (10-01-2013)
Close a Batch

  1. Chapter 4, Close Batch section contains the following information:

    • Closing a Single Batch.

    • Closing Multiple Batches.

  2. Click on the following link to review information concerning OTCnet Chapter 4, Close a Batch: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.11  (10-01-2013)
Approve a Batch

  1. Chapter 4, Approve a Batch section contains the following information:

    • Approving a Single Batch.

    • Approving Multiple Batches.

  2. Click on the following link to review information concerning OTCnet Chapter 4, Approve a Batch: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.4.12  (10-01-2013)
Print a Receipt

  1. Chapter 4, Print a Receipt section contains the following information:

    • Receipt Printing from Check Scan (Single/Batch Mode).

    • Receipt Printing from Batch Management (Single/Batch Mode).

    • Summary.

    • Glossary.

    • Index.

  2. Click on the following link to review information concerning OTCnet Chapter 4, Print a Receipt: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk4_captur_and_man_chks_online.pdf.

3.17.278.6.5  (10-01-2013)
Correcting Scanned Checks

  1. OTCnet Chapter 5, Correcting Scanned Checks Online contains the following sections:

    • Purpose of Correcting Scanned Checks.

    • Edit a Magnetic Ink Character Recognition (MICR) Codeline.

    • Edit a Check Item.

  2. Click on the following link to review information concerning OTCnet Chapter 5, Correcting Scanned Checks Online: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk5_corct_scand_chks.pdf.

3.17.278.6.5.1  (10-01-2013)
Purpose of Correcting Scanned Checks

  1. Click on the following link to review information concerning OTCnet Chapter 5, Purpose of Correcting Scanned Checks: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk5_corct_scand_chks.pdf.

3.17.278.6.5.2  (10-01-2013)
Edit a Magnetic Ink Character Recognition (MICR) Codeline

  1. OTCnet Chapter 5, Edit a Magnetic Ink Character Recognition (MICR) Codeline section contains the following information:

    • Correct a MICR Codeline.

  2. Click on the following link to review information concerning OTCnet Chapter 5, Correct MICR Codeline: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk5_corct_scand_chks.pdf.

3.17.278.6.5.3  (10-01-2013)
Edit a Check Item

  1. OTCnet Chapter 5, Edit a Check Item section contains the following information:

    • Edit a Check Item.

    • Summary.

    • Glossary.

    • Index.

  2. Click on the following link to review information concerning OTCnet Chapter 5, Edit a Check Item: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk5_corct_scand_chks.pdf.

3.17.278.6.6  (10-01-2013)
Managing Verification Records (MVD/LVD)

  1. OTCnet Chapter 6, Managing Verification Records (MVD/LVD) contains the following sections:

    • Purpose of Managing Verification Records (MVD/LVD).

    • Create a MVD Record.

    • Search a MVD Record.

    • Edit a MVD Record.

    • Download LVD.

    • Reset LVD.

  2. Click on the following link to review information concerning OTCnet Chapter 6, Managing Verification Records (MVD/LVD): https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk6_mng_verification.pdf.

3.17.278.6.6.1  (10-01-2013)
Purpose of Managing Verification Records (MVD/LVD)

  1. Click on the following link to review information concerning OTCnet Chapter 6, Purpose of Managing Verification Records (MVD/LVD): https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk6_mng_verification.pdf.

3.17.278.6.6.2  (10-01-2013)
Create a MVD Record

  1. Click on the following link to review information concerning OTCnet Chapter 6, Create a MVD Record: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk6_mng_verification.pdf.

3.17.278.6.6.3  (10-01-2013)
Search a MVD Record

  1. Click on the following link to review information concerning OTCnet Chapter 6, Search a MVD Record: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk6_mng_verification.pdf.

3.17.278.6.6.4  (10-01-2013)
Edit a MVD Record

  1. Click on the following link to review information concerning OTCnet Chapter 6, Edit a MVD Record: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk6_mng_verification.pdf.

3.17.278.6.6.5  (10-01-2013)
Download LVD

  1. Click on the following link to review information concerning OTCnet Chapter 6, Download LVD: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk6_mng_verification.pdf.

3.17.278.6.6.6  (10-01-2013)
Reset LVD

  1. Chapter 6, Reset LVD section contains the following information:

    • Reset LVD.

    • Summary.

    • Glossary.

    • Index.

  2. Click on the following link to review information concerning OTCnet Chapter 6, Reset LVD: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk6_mng_verification.pdf.

3.17.278.6.7  (10-01-2013)
Capturing and Managing Checks Offline

  1. OTCnet Chapter 7, 'Capturing and Managing Checks Offline' contains the following sections:

    • Purpose of Capturing and Managing Checks Offline.

    • Capture a Check Offline.

    • Manage Poor Check Image Quality.

    • Resolve a Duplicate Check.

    • Void a Check.

    • Local Verification Database (LVD) Record.

    • Perform Batch Control and Batch Balancing.

    • View and Print a Batch List/Item Detail Report.

    • Activate/Deactivate a Batch.

    • Close a Batch.

    • Approve a Batch.

    • Upload a Batch.

    • Acknowledge a Batch.

    • Print a Receipt.

  2. Click on the following link to review information concerning OTCnet Chapter 7, Capturing and Managing Checks Offline: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.1  (10-01-2013)
Purpose of Capturing and Managing Checks Offline

  1. Click on the following link to review information concerning OTCnet Chapter 7, Capturing and Managing Checks Offline: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.2  (10-01-2013)
Capture a Check Offline

  1. Chapter 7, Capture a Check Offline section contains the following information:

    • Introduction to Capturing a Check.

    • Types of Acceptable and Unacceptable Checks.

    • Processing Modes.

    • Processing Methods.

    • Item Types.

    • Check Scanner Types and Check Placement.

    • Check Capture Acceptance.

    • Scan a Check Offline.

  2. Click on the following link to review information concerning OTCnet Chapter 7, Capture a Check Offline: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.3  (10-01-2013)
Manage Poor Check Image Quality

  1. Click on the following link to review information concerning OTCnet Chapter 7, Manage Poor Check Image Quality: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.4  (10-01-2013)
Resolve a Duplicate Check

  1. Click on the following link to review information concerning OTCnet Chapter 7, Resolve a Duplicate Check: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.5  (10-01-2013)
Void a Check

  1. Click on the following link to review information concerning OTCnet Chapter 7, Void a Check: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.6  (10-01-2013)
Local Verification Database (LVD) Record

  1. Chapter 7, Local Verification Database (LVD) Record section contains the following information:

    • Blocked Check Notification.

    • Suspended or D-Denied Check Notification.

    • Override a LVD Record.

  2. Click on the following link to review information concerning OTCnet Chapter 7, Local Verification Database (LVD) Record: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.7  (10-01-2013)
Perform Batch Control and Batch Balancing

  1. Chapter 7, Perform Batch Control and Batch Balancing section contains the following information:

    • Batch Control Options.

    • Batch Balancing.

  2. Click on the following link to review information concerning OTCnet Chapter 7, Perform Batch Control and Batch Balancing: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.8  (10-01-2013)
View and Print a Batch List/Item Detail Report

  1. Chapter 7, View and Print a Batch List/Item Detail Report section contains the following information:

    • Batch List Report.

    • Item Detail Report.

  2. Click on the following link to review information concerning OTCnet Chapter 7, View and Print a Batch List/Item Detail Report: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.

3.17.278.6.7.9  (10-01-2013)
Activate/Deactivate a Batch

  1. Click on the following link to review information concerning OTCnet Chapter 7, Activate/Deactivate a Batch: https://qa-train.otcnet.fms.treas.gov/training/course_FMSOTC/docs/ug_chk7_cap_man_cks_off.pdf.


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