Table of Contents
- Line 1. Number of Agricultural Employees
- Line 2. Total Wages Subject to Social Security Tax
- Line 3. Social Security Tax
- Line 4. Total Wages Subject to Medicare Tax
- Line 5. Medicare Tax
- Line 6. Total Wages Subject to Additional Medicare Tax Withholding
- Line 7. Additional Medicare Tax Withholding
- Line 8. Federal Income Tax Withheld
- Line 9. Total Taxes Before Adjustments
- Line 10. Current Year's Adjustments to Taxes
- Line 11. Total Taxes After Adjustments
- Line 12. Total Deposits
- Line 13a. COBRA Premium Assistance Payments
- Line 13b. Number of Individuals Provided COBRA Premium Assistance on Line 13a
- Line 15. Balance Due
- Line 16. Overpayment
- Line 17. Monthly Summary of Federal Tax Liability
- Third-Party Designee
- Who Must Sign (Approved Roles)
- Paid Preparer Use Only
Enter the number of agricultural employees on your payroll during the pay period that included March 12, 2013. Do not include household employees, persons who received no pay during the pay period, pensioners, or members of the Armed Forces.
An entry of 250 or more on line 1 indicates that you must file Forms W-2 electronically. Call the SSA at 1-800-772-6270 or visit the SSA's Employer W-2 Filing Instructions & Information website at www.socialsecurity.gov/employer for more information about filing electronically.
Enter the total cash wages subject to social security tax that you paid to your employees for farmwork during the calendar year. Enter the amount before deductions. Cash wages include checks, money orders, etc. Do not include the value of noncash items, such as food or lodging, or pay for services other than farmwork. See Purpose of Form 943, earlier, for household employee information. See section 3 of Pub. 51 (Circular A) for information on taxable wages.
For 2013, the rate of social security tax on taxable wages is 6.2% (.062) for the employer and 6.2% (.062) for the employee or 12.4% (.124) for both. Do not report an employee's social security wages over $113,700 for 2013. If you, as a qualifying employer, receive an approved Form 4029, Application for Exemption From Social Security and Medicare Taxes and Waiver of Benefits, from one or more of your employees, write “Form 4029” to the right of the entry space.
Enter the total cash wages subject to Medicare tax that you paid to your employees for farmwork during the calendar year. Enter the amount before deductions. Do not include the value of noncash items, such as food or lodging, or pay for services other than farmwork. There is no limit on the amount of wages subject to Medicare tax. If you, as a qualifying employer, receive an approved Form 4029 from one or more of your employees, write “Form 4029” to the right of the entry space.
Enter all wages that are subject to Additional Medicare Tax withholding. You are required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. Additional Medicare Tax is only imposed on the employee. There is no employer share of Additional Medicare Tax. All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 withholding threshold.
For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, in section 15 of Pub. 15 (Circular E). For more information on Additional Medicare Tax, visit IRS.gov and enter "Additional Medicare Tax" in the search box.
Multiply line 6 by 0.9% (.009) and enter the result on line 7.
Enter federal income tax withheld on wages paid to your employees. Generally, you must withhold federal income tax from employees from whom you withhold social security and Medicare taxes. See sections 5 and 13 of Pub. 51 (Circular A) for more information on withholding rules.
Add the total social security tax (line 3), Medicare tax (line 5), Additional Medicare Tax withholding (line 7), and federal income tax withheld (line 8). Enter the result on line 9.
Use line 10 to:
Adjust for rounding of fractions of cents, or
Adjust for the uncollected employee share of social security and Medicare taxes on third-party sick pay or group-term life insurance premiums paid for former employees. See section 9 in Pub. 51 (Circular A).
Use a minus sign (if possible) to show a decrease to the amounts reported on lines 3, 5, or 7. Otherwise, use parentheses.
Enter your total Form 943 deposits for the year, including any overpayment that you applied from filing Form 943-X and any overpayment that you applied from your 2012 return.
Enter 65% of the COBRA premiums for assistance eligible individuals. Take the COBRA premium assistance credit on this line only after the assistance eligible individual's 35% share of the premium has been paid. For COBRA coverage provided under a self-insured plan, COBRA premium assistance is treated as having been made for each assistance eligible individual who pays 35% of the COBRA premium. Do not include the assistance eligible individual's 35% of the premium in the amount entered on this line. For more information on the COBRA premium assistance credit, visit IRS.gov and enter “COBRA” in the search box.
Enter the total number of individuals provided COBRA premium assistance payments reported on line 13a. Count each assistance eligible individual who paid a reduced COBRA premium during the year as one individual, whether or not the reduced premium was for insurance that covered more than one assistance eligible individual. For example, if the reduced COBRA premium was for coverage for a former employee, spouse, and two children, you would include one individual in the number entered on line 13b for the premium assistance. Further, each individual is reported only once per year. For example, an assistance eligible individual who made monthly premium payments would only be reported as one individual.
If line 11 is more than line 14, enter the difference on line 15. Otherwise, see Overpayment below. You do not have to pay if line 15 is under $1. Generally, you should show a balance due on line 15 only if your total taxes after adjustments for the year (line 11) is less than $2,500. However, see section 7 of Pub. 51 (Circular A) regarding payments made under the accuracy of deposits rule.
You may pay the amount shown on line 15 using EFTPS, credit card, debit card, check, money order, or electronic funds withdrawal (EFW). Do not use a credit card or debit card to pay taxes that were required to be deposited. For more information on electronic payment options, visit the IRS website at www.irs.gov/e-pay.
If you pay by EFTPS, credit card, or debit card, file your return using the Without a payment address under Where To File, earlier. Do not file Form 943-V, Payment Voucher.
If you pay by check or money order, make it payable to “United States Treasury.” Enter your EIN, Form 943, and the tax period on your check or money order. Complete Form 943-V and enclose with Form 943.
If line 14 is more than line 11, enter the difference on line 16. Never make an entry on both lines 15 and 16.
If you deposited more than the correct amount for the year, you can have the overpayment refunded or applied to your next return by checking the appropriate box on line 16. Check only one box on line 16. If you do not check either box or if you check both boxes, generally we will apply the overpayment to your account. We may apply your overpayment to any past due tax account that is shown in our records under your EIN.
If line 16 is under $1, we will send you a refund or apply it to your next return only if you ask us in writing to do so.
This is a summary of your yearly tax liability, not a summary of deposits made. If line 11 is less than $2,500, do not complete line 17 or Form 943-A.
Complete line 17 only if you were a monthly schedule depositor for the entire year and line 11 is $2,500 or more. The amount entered on line 17M must equal the amount reported on line 11. See section 7 of Pub. 51 (Circular A) for details on the deposit rules. You are a monthly schedule depositor for the calendar year if the amount of your “Total taxes after adjustments” reported for the lookback period is not more than $50,000. The lookback period is the second calendar year preceding the current calendar year. For example, the lookback period for 2014 is 2012.
If you want to allow an employee, a paid tax preparer, or another person to discuss your Form 943 with the IRS, check the “Yes” box in the “Third-Party Designee” section. Then tell us the name, phone number, and the five-digit personal identification number (PIN) of the specific person to speak with—not the name of the firm who prepared your tax return. The designee may choose any five numbers as his or her PIN.
By checking “Yes,” you authorize the IRS to talk to the person you named (your designee) about any questions we may have while we process your return. You also authorize your designee to do all of the following.
Give us any information that is missing from your return.
Call us for information about processing your return.
Respond to certain IRS notices that you have shared with your designee about math errors and return preparation. The IRS will not send notices to your designee.
You are not authorizing your designee to bind you to anything (including additional tax liability) or to otherwise represent you before the IRS. If you want to expand your designee’s authorization, see Pub. 947, Practice Before the IRS and Power of Attorney.
The authorization will automatically expire 1 year from the due date (without regard to extensions) for filing your Form 943. If you or your designee wants to terminate the authorization, write to the IRS office for your locality using the Without a payment address under Where To File, earlier.
Form 943 must be signed as follows:
Sole proprietorship—The individual who owns the business.
Corporation (including a limited liability company (LLC) treated as a corporation) —The president, vice president, or other principal officer duly authorized to sign.
Partnership (including an LLC treated as a partnership) or unincorporated organization— A responsible and duly authorized partner, member, or officer having knowledge of its affairs.
Single member LLC treated as a disregarded entity for federal income tax purposes—The owner of the LLC or a principal officer duly authorized to sign.
Trust or estate—The fiduciary.
Form 943 may also be signed by a duly authorized agent of the taxpayer if a valid power of attorney has been filed.
A paid preparer must sign Form 943 and enter the information requested in the Paid Preparer Use Only section if the preparer was paid to prepare Form 943 and is not an employee of the filing entity. Paid preparers must sign paper returns with a manual signature. The preparer must give you a copy of the return in addition to the copy to be filed with the IRS.
If you are a paid preparer, enter your Preparer Tax Identification Number (PTIN) in the space provided. Include your complete address. If you work for a firm, enter the firm's name and the EIN of the firm. You can apply for a PTIN online or by filing Form W-12, IRS Paid Preparer Tax Identification Number (PTIN) Application and Renewal. For more information about applying for a PTIN online, visit the IRS website at www.irs.gov/ptin. You cannot use your PTIN in place of the EIN of the tax preparation firm.
Generally, do not complete this section if you are filing Form 943 as a reporting agent and have a valid Form 8655, Reporting Agent Authorization, on file with the IRS. However, a reporting agent must complete this section if the reporting agent offered legal advice, for example, advising the client on determining whether its workers are employees or independent contractors for federal tax purposes.
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