Social security and Medicare tax for 2014.
The social security tax rate is 6.2% each for the employee and employer, unchanged from 2013. The social security
wage base limit is $117,000.
The Medicare tax rate is 1.45% each for the employee and employer, unchanged from 2013. There is no wage base limit
for Medicare tax.
Social security and Medicare taxes apply to the wages of household workers you pay $1,900 or more in cash or an equivalent
form of compensation in 2014. Social security and Medicare taxes apply to election workers who are paid $1,600 or more in
cash or an equivalent form of compensation in 2014.
COBRA premium assistance credit.
Effective for tax periods beginning after December 31, 2013, the credit for COBRA premium assistance payments cannot
be claimed on Form 941. Instead, after filing your Form 941, file Form 941-X, Adjusted Employer's QUARTERLY Federal Tax Return
or Claim for Refund, to claim the COBRA premium assistance credit. Filing a Form 941-X before filing a Form 941 for the quarter
may result in errors or delays in processing your Form 941-X. For more information, visit IRS.gov and enter “COBRA
” in the search box.
If you are entitled to claim the COBRA premium assistance credit, but are not otherwise required to file Form 941, file a
Form 941 with -0- entered on line 12 before filing a Form 941-X to claim the credit.
If you change your business name, business address, or responsible party.
For a definition of “responsible party
” and how to notify the IRS of a change in the identity of your responsible party, see the Form 8822-B instructions. Notify
the IRS immediately if you change your business name, business address, or responsible party. Write to the IRS office where
you file your returns (using the Without a payment address
under Where Should You File
, later) to notify the IRS of any name change. See Pub. 1635, Employer Identification Number: Understanding Your EIN, to see
if you need to apply for a new EIN. Complete and mail Form 8822-B, Change of Address or Responsible Party—Business, to notify
the IRS of a business address or responsible party change.
Additional Medicare Tax withholding.
In addition to withholding Medicare tax at 1.45%, you must withhold a 0.9% Additional Medicare Tax from wages you
pay to an employee in excess of $200,000 in a calendar year. You are required to begin withholding Additional Medicare Tax
in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period
until the end of the calendar year. Additional Medicare Tax is only imposed on the employee. There is no employer share of
Additional Medicare Tax. All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if
paid in excess of the $200,000 withholding threshold.
For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments
, in section 15 of Pub. 15 (Circular E), Employer's Tax Guide. For more information on Additional Medicare Tax, visit IRS.gov
and enter “Additional Medicare Tax
” in the search box.
Work opportunity tax credit for qualified tax-exempt organizations hiring qualified veterans.
The work opportunity tax credit is available for eligible unemployed veterans who began work on or after November
22, 2011, and before January 1, 2014. Qualified tax-exempt organizations that hire eligible unemployed veterans can claim
the work opportunity tax credit against their payroll tax liability using Form 5884-C, Work Opportunity Credit for Qualified
Tax-Exempt Organizations Hiring Qualified Veterans. For more information, visit IRS.gov and enter “work opportunity tax credit
” in the search box.
Section 3121(q) Notice and Demand—Tax due on unreported tips.
An employer enters the amount of social security and Medicare taxes on unreported tips shown on the Section 3121(q)
Notice and Demand on line 5f of the employer's Form 941 for the calendar quarter corresponding to the “Date of Notice and Demand.
Aggregate Form 941 filers.
Agents must complete Schedule R (Form 941), Allocation Schedule for Aggregate Form 941 Filers, when filing an aggregate
Form 941. Aggregate Forms 941 are filed by agents approved by the IRS under section 3504. To request approval to act as an
agent for an employer, the agent files Form 2678, Employer/Payer Appointment of Agent, with the IRS.
Correcting a previously filed Form 941.
If you discover an error on a previously filed Form 941, make the correction using Form 941-X. Form 941-X is filed
separately from Form 941. For more information, see section 13 of Pub. 15 (Circular E) or visit IRS.gov and enter “correcting employment taxes
” in the search box.
Employers can choose to file Forms 941 instead of Form 944.
Employers that would otherwise be required to file Form 944, Employer's ANNUAL Federal Tax Return, can notify the
IRS if they want to file quarterly Forms 941 instead of annual Form 944. See Rev. Proc. 2009-51, 2009-45 I.R.B. 625, available
Requesting to file Form 944 instead of Forms 941.
If you are required to file Form 941 but believe your employment taxes for the calendar year will be $1,000 or less,
you may request to file Form 944 instead of Forms 941 by calling the IRS at 1-800-829-4933 between January 1, 2014, and April
1, 2014, or sending a written request postmarked between January 1, 2014, and March 17, 2014. You must receive written notice
from the IRS to file Form 944 instead of Forms 941 before you may file this form. For more information on requesting to file
Form 944, visit IRS.gov and enter “file employment taxes annually
” in the search box.
Federal tax deposits must be made by electronic funds transfer.
You must use electronic funds transfer to make all federal tax deposits. Generally, electronic funds transfers are
made using the Electronic Federal Tax Payment System (EFTPS). If you do not want to use EFTPS, you can arrange for your tax
professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf.
Also, you may arrange for your financial institution to initiate a same-day wire payment on your behalf. EFTPS is a free service
provided by the Department of Treasury. Services provided by your tax professional, financial institution, payroll service,
or other third party may have a fee.
For more information on making federal tax deposits, see section 11 of Pub. 15 (Circular E). To get more information
about EFTPS or to enroll in EFTPS, visit www.eftps.gov
or call 1-800-555-4477 or 1-800-733-4829 (TDD). Additional information about EFTPS is also available in Pub. 966, Electronic
Federal Tax Payment System: A Guide To Getting Started.
For an EFTPS deposit to be on time, you must initiate the deposit by 8 p.m. Eastern time the day before the date the deposit
Same-day wire payment option.
If you fail to initiate a deposit transaction on EFTPS by 8 p.m. Eastern time the day before the date a deposit is due, you
can still make your deposit on time by using the Federal Tax Application (FTA). To use the same-day wire payment method, you
will need to make arrangements with your financial institution ahead of time. Please check with your financial institution
regarding availability, deadlines, and costs. Your financial institution may charge you a fee for payments made this way.
To learn more about the information you will need to provide your financial institution to make a same-day wire payment, visit
www.eftps.gov to download the Same-Day Payment Worksheet.
Timeliness of federal tax deposits.
If a deposit is required to be made on a day that is not a business day, the deposit is considered timely if it is made by
the close of the next business day. A business day is any day other than a Saturday, Sunday, or legal holiday. The term “legal holiday” for deposit purposes includes only those legal holidays in the District of Columbia. Legal holidays in the District of Columbia
are provided in Pub. 15 (Circular E).
Electronic filing and payment.
Now, more than ever before, businesses can enjoy the benefits of filing tax returns and paying their federal taxes
electronically. Whether you rely on a tax professional or handle your own taxes, the IRS offers you convenient programs to
make filing and paying easier. Spend less time and worry about taxes and more time running your business. Use e-file and EFTPS
to your benefit.
For e-file, visit the IRS website at www.irs.gov/efile for additional information.
For EFTPS, visit www.eftps.gov or call EFTPS Customer Service at 1-800-555-4477 or 1-800-733-4829 (TDD) for additional information.
If you are filing your tax return or paying your federal taxes electronically, a valid employer identification number (EIN)
is required at the time the return is filed or the payment is made. If a valid EIN is not provided, the return or payment
will not be processed. This may result in penalties.
Electronic funds withdrawal (EFW).
If you file Form 941 electronically, you can e-file and e-pay (electronic funds withdrawal) the balance due in a single step
using tax preparation software or through a tax professional. However, do not use EFW to make federal tax deposits. For more information on paying your taxes using EFW, visit the IRS website at www.irs.gov/e-pay. A fee may be charged to file electronically.
Credit or debit card payments.
Employers can pay the balance due shown on Form 941 by credit or debit card. Do not
use a credit or debit card to make federal tax deposits. For more information on paying your taxes with a credit or debit
card, visit the IRS website at www.irs.gov/e-pay
Paid preparers must sign Form 941.
Paid preparers must complete and sign the paid preparer's section of Form 941.
Outsourcing payroll duties.
Employers are responsible to ensure that tax returns are filed and deposits and payments are made, even if the employer
contracts with a third party to perform these acts. The employer remains responsible if the third party fails to perform any
required action. If you choose to outsource any of your payroll and related tax duties (that is, withholding, reporting, and
paying over social security, Medicare, FUTA, and income taxes) to a third-party payer such as a payroll service provider or
reporting agent, visit IRS.gov and enter “outsourcing payroll duties
” in the search box for helpful information on this topic.
Where can you get telephone help?
For answers to your questions about completing Form 941 or tax deposit rules, you can call the IRS at 1-800-829-4933
or 1-800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability), Monday–Friday from 7:00
a.m. to 7:00 p.m. local time (Alaska and Hawaii follow Pacific time).
Photographs of missing children.
The IRS is a proud partner with the National Center for Missing and Exploited Children. Photographs of missing children
selected by the Center may appear in instructions on pages that would otherwise be blank. You can help bring these children
home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child.