Part 2. Information Technology

Chapter 8. Audit Information Management System (AIMS)

Section 8. AIMS Command Codes AMNON, AMTIN, AMBLK, AMFRZ, AMREQ and AMLAB

2.8.8 AIMS Command Codes AMNON, AMTIN, AMBLK, AMFRZ, AMREQ and AMLAB

Manual Transmittal

December 02, 2024

Purpose

(1) This transmits revised IRM 2.8.8, Audit Information Management System (AIMS), AIMS Command Codes AMNON, AMTIN, AMBLK, AMFRZ, AMREQ and AMLAB.

Material Changes

(1) IRM 2.8.8.1 Replaced Wage and Investment (WI, W&I) with Taxpayer Services (TS) throughout the IRM.

(2) IRM 2.8.8.2.2 Added ACTIVITY-CD 445 to error message MFT-CD/FORM-NUM/ACTIVITY-CD inconsistent for Form Number 990.

Effect on Other Documents

IRM 2.8.8, dated December 13, 2023, is superseded.

Audience

This IRM is intended for the general use of IDRS system personnel from all four Business Operating Divisions (TS, SB/SE, LB&I and TE/GE) and Appeals accessing the Audit Information Management System.

Effective Date

(01-01-2025)


Rajiv Uppal
Chief Information Officer

2.8.8.1 (12-02-2024)

Program Scope and Objectives

  1. his IRM section provides the instructions for the Audit Information Management System (AIMS) command code AMNON, AMFRZ, AMREQ and AMLAB. AMNON processes EXAM.TEGE request for a Non Master File (NMF) return. Establishes a full record on AIMS for specific account tat is not a Master File. Generated 5546 record to be used in operinga programs to generate charge outs for NMF cases. AMNOND will delete the Aims Account from the data base. AMFRZ will set an AIMS freeze code on an account which prevents closing of that account. AMREQ is used to cause Master File to send an update record to AIMS Weekend processing. This update record includes most fields on the AIMS data base. It generates TC429 transaction (F/). AMLAB generates realtime lables for returns on AIMS. Generated Status-Change-Label Records (FP).

  2. Purpose: This transmits revised IRM 2.8.8, Audit Information Management System (AIMS), AIMS Command Codes AMNON, AMTIN, AMBLK, AMFRZ, AMREQ and AMLAB.

  3. Audience: The audience for this IRM section are users of the Audit Information Management System (AIMS).

  4. Policy Owner: Information Technology, Chief Information Officer.

  5. Program Owner: Information Technology, Applications Development, Compliance, Business Compliance Management System Branch AIMS Related Section.

  6. Primary Stakeholders: IDRS users from Appeals, LB&I, SB/SE, TE/GE and TS.

  7. Program Goals: To provide explicit instructions for the use of command codes AMNON, AMTIN, AMBLK, AMFRZ, AMREQ and AMLAB. in entering and requesting data.

2.8.8.1.1 (01-01-2024)

Background

  1. As a result of a study, it was concluded that Examination had a need for a new information management system. The study group recommended a terminal assisted Audit Information Management System (AIMS). A stand alone direct access terminal system was considered along with the enhancement of IDRS. Enhancement of IDRS was determined to be clearly the best choice for the Service.

  2. This new system satisfied Examination Division's current needs for accurate and timely inventory controls, better control of assessments and up-to-date management reports. The system traces examination results through final determination of tax liability including Appeals and Tax Court.

  3. After the successful implementation of AIMS for the Examination Division, control of returns in Appeals was added to AIMS. As of January 1, 1977 control of Exempt Organization returns was added and on October 1, 1977 control of Employee Plan returns was added.

2.8.8.1.2 (01-01-2024)

Authority

  1. During the summer of 1973, the Deputy Commissioner established a Task Force to identify ADP requirements of Compliance functions, and to make appropriate recommendations to satisfy their needs.

2.8.8.1.3 (01-01-2024)

Responsibility

  1. Headquarters AIMS Related Section is responsible for maintaining procedures related to AIMS programming.

2.8.8.1.4 (01-01-2024)

Program Management and Review

  1. Command Codes AMNON, AMTIN, AMBLK, AMFRZ, AMREQ and AMLAB are managed by Work Requests which are submitted for changes and also by tickets which are submitted by users for corrections.

2.8.8.1.5 (01-01-2024)

Program Controls

  1. IRS implements access control measures that provide protection from unauthorized alteration, loss, unavailability, or disclosure of information.

  2. SACS controls all the IDRS user accesses and permissions.

2.8.8.1.6 (12-19-2017)

Terms/Acronyms/Definitions

  1. The following table defines acronyms frequently used throughout this IRM section:

    Acronyms

    Acronym Definition
    PBC Primary Business Code
    EGC Employee Group Code
    TIN Taxpayer Identification Number
     

    Note:

    You may create separate subsections for terms and acronyms if that better suits your content.

2.8.8.1.7 (12-19-2017)

Related Resources

  1. TS, SB/SE, TE/GE, APPEALS

2.8.8.2 (01-01-2012)

Command Code AMNON

  1. CC AMNON is used to establish NMF records on AIMS. This command code will accept as input the data necessary to establish a return on AIMS with a file source of N or D. File Source N, indicated by EIN or SSN input format, is used when the NMF TIN is known. File Source D is input when the correct TIN is unknown or unavailable. After the data has been validated, the return will be established on AIMS.

  2. The input documents for CC AMNON are as follows:

    1. Form 5345-D, Examination Request - ERCS (Examination Return Control System) Users.

    2. Form 5354, Examination Request for Non-Master File for Examination Division.

    3. Form 5588, TE/GE NMF Request - EO, EP and GE Divisions.

  3. A Form 5546, Examination Return Charge-out, and labels will be printed at the service center during the weekly processing for distribution to the originator.

2.8.8.2.1 (01-01-2000)

Command Code AMNOND

  1. CC AMNOND allows for real-time deletion of a previously-established NMF record if all validity/consistency checks are met. See Exhibit 2.8.8-2 for detailed procedures.

2.8.8.2.2 (01-01-2025)

Command Code AMNON Error Messages

  1. Error Messages - If the data entered did not pass validity or consistency checks, a message will be displayed.

    1. If a field did not pass a validity check, the position following the incorrect field will have an asterisk and the message " CORRECT INVALID DATA" will de displayed.

    2. If a field did not pass a consistency check the message "CORRECT INCONSISTENT DATA" will be displayed on line 23.

    3. Access problems and other consistency errors will print out on line 23 as follows:

    ACT-CD 305 - SPECIAL-PROJECT-CD MUST BE 0999 SOURCE CD MUST BE 23
    Self-explanatory. For EGC 77XX and 79XX only.
    ACTIVITY CODE/MFT INCONSISTENT
    Self-explanatory
    AIMS NOT AVAILABLE
    Try again - Computer error
    CORRECT INCONSISTENT CITY
    State and Zip Code should not be entered on the screen since the city contains a comma
    CORRECT INCONSISTENT DATA
    Find the element that has an "*" behind it and use the following to determine what elements are inconsistent
    APPL-CD * -
    1) Status Code = 81 and input APPL-CD does not agree with corresponding input AIMS PBC (i.e.: second and third digits of APPL-CD do not match second and third digits of input PBC) or
    (2) First character of PBC is not 6 or
    (3) Status Code = 81 and APPL-CD is not input.
    SBC* STATUS CODE is 81 and SBC is input.
    EGC* STATUS CODE is 81 and EGC is input.
    EP-PLAN-TYPE* EP-PLAN-TYE INPUT AND FORM-NUMBER IS NOT 5330 OR 5500
    NC/CD* For SSN input, the Name Control must match the first four characters of the Taxpayer's Name.
    PBC* APPL-CD input and PBC is not 6XX
    PLAN-NMBR* PLAN NUMBER input and FORM NUMBER is not 5330 or 5500
    POD* and EGC* POD is not valid with EGC 7XXX
    FORM-NUM* MFT-CD/FORM-NUM/ACTIVITY-CD inconsistent. See table below.
    MFT FORM NUMBER ACTIVITY CD MFT FORM NUMBER ACTIVITY CD
    07 1066 489 47 720 090
    08 8804 488 47 8871 325
    12 1042 470      
    16 945 463      
    17 941 353, 465 49 8872 326
    17 941PR, 941SS 465 53 706, 706A, 706NA 412, 413, 418, 419, 420, 430-433
    17 8288 499 54 709 434-439
    18 942 356, 466 56 990BL 379
    19 943 365, 467 66 4720 334
    19 943PR 467 67 990 319, 320, 321, 327, 328, 339-345
    20 1040, 1040A 270–280, 282-284     347-351, 354, 355
    20 1040NR, 1040NREZ 270–281     358, 360, 361, 363-366
    20 1040SS 266     369, 371-378
    21 1041 495, 496, 497, 498     381, 382, 398, 399, 445
    21 1040NR,1040NREZ 270-280, 282-284 67 990EZ 321
    22 1040PR 266 71 CT1 468
    23 1120DISC 224 72 CT2 469
          74 5500 370, 383, 412
    24 957 992 76 5330 310
    25 958 992 77 706GST 421
    26 959 991 78 706GSD 421
    27 8725 016 79 1 CALDE, 2814, 991
    27 8876 034   888888  
    31 1120S 202, 234, 288-290 80 940 464
    32 1120, 1120L, 1120M, 1120PL 203, 209, 213, 215, 217, 219, 221, 223, 226-230, 338, 395, 396 81 216, 926, 966, 966E  
    32 1120C 490-493   1041B, 1099L, 1099PATR, 2952, 3520,  
    32 1120F 260, 261, 262, 263, 265   4067, 4337, 4347, 4683, 999999 992
    32 1120FSC 241 82 583 099
    33 990C 490-493 83 587 099
    34 990T 305, 311, 385-394      
    35 1065 380, 473, 481-483 85 3845 099
    36 1041A 337 86 678 099
    37 1041PF/5227 335, 336 87 8849 001-199
    38 2438 992 93 2290 196
    39 944 462      
    44 990PF 329-333, 346 94 11 099
    45 720 001-195 95 11B 099
    46 8038 397 96 11C 197
    46 8038G 300 97 730 198
    46 8038GC 302 99 8278 182, 501-505, 507, 508, 549
    46 8038T 309      
    46 8328 322      
    46 8703 306      
    CORRECT INVALID DATA
    Screen input field is invalid.
      FILE SOURCE-CD is not D or N.
      TIN fails validity checks or fails consistency check with it's display file source.
      TAXPAYER-NAME greater than 35 character or less than one.
      TAXPAYER-SECONDARY-NAME is all numeric or numeric and spaces
      CITY greater than 25 characters or less than one character.
      STATE-CD is greater than 2 characters or invalid state abbreviation.
      ZIP-CD is 5 or 9 or 12 characters or is non-numeric.
      TAX-PRD not numeric or not less than or equal to the current year or month less than 01-12.
      RET-FORM-NUM is invalid form number.
      STATUTE-INFORMATION is an invalid date.
      TEFRA-CD is not Y, N, S or blank
      TDC-CD is not 050, 051, 052, 100, 102-105, 108 or 198.
      AIMS-SOURCE-CD is not 03-99.
      AIMS-ACTIVITY-CD is not numeric.
      AIMS-AGING-REASON-CD is not 000-003 or 005-999 or blank
      LCC-CD is not O, M or H
      INFORMANTS-CLAIM-IND is not 1 or blank
      RETURN-COND-CD is not 1 or blank.
      MFT is not an NMF MFT.
      RET-REQUISITION-IND is not 1, 3 or blank.
      CLAIM-AMT is not numeric or from 1-9 digits or dollars only or left-justified without leading zeroes, commas, decimal points or sign.
      STATUS-CD is not 00, 01, 04-10, 11-13, 15-20, 22-25, 26-29, 30, 31, 32-34, 35, 36, 37, 38, 39, 42, 43, 44, 51-57, 60 or 81.
      TECH-SERVICES-CD is not 001-999 or blank
      PLAN-NUMBER is not 001-999 for EGC 76XX.
      EP-PLAN-TYPE is not 0, 1, 2 or blank.
      FLOWTHRU-IND is not 1 or blank.
      PBC is not numeric. First character must be 1-4 or 6.
      SBC is not numeric. Blanks are also valid for EGC 7XXX.
      EGC is not 1000-2999, 5000-5999, 7200-7299, 7600-7699, 7700-7799 or 7900-7999.
    If STATUS-CD is 81, blanks are valid.
      APPL-CD is an invalid appeals code.
      CHECK-DIGIT is invalid.
      SPECIAL-PROJECT-CD is not numeric or blank.
      TRACKING-CD is not numeric
      POD-CD is not numeric
      TEGE-SPECIAL-DEFINER-CD is not numeric
      TEGE-OPEN-CASE-GRADE 77XX & 79XX: (Position 1: 1-4); (Position 2: 1-3, 5, 7 or 9); (Position 3: 1-2); (Position 4: blank or R) 76XX: (Position 1-2 = 09, 11, 12, 13, 14); (Position 3-4 = blanks)
      VCAP-IND is not 1 or blank
    ACT-CD/PROJECT-CD INCONSISTENT
    Self-explanatory
    ACTIVITY CODE XX IS NON-TAXABLE - CLAIM AMOUNT INVALID
    Self-explanatory
    ACTIVITY CODE 495 NOT VALID FOR RETURNS WITH A TAX PERIOD AFTER 200712
    For MFT 21, ACT CD 495, Tax Period cannot be > 200712
     
    AGING-REASON-CD 50 - EGC MUST BE 2XXX
    Self-explanatory
    AGING-REASON 50 & 51 ONLY VALID WITH PBC 212
    Self-explanatory
    LCC-CD ONLY VALID FOR EGC 1XXX, 54XX OR 58XX
    Self-explanatory
    CLAIM AMOUNT PRESENT, SOURCE CODE MUST BE 30 OR 32 FOR EGC 76XX
    Self-explanatory
    EGC 56XX ONLY VALID WITH PBC 194
    Self explanatory
    EGC/TEGE-OPEN-CASE-GRADE INCONSISTENT
    TEGE-OPEN-CASE-GRADE only valid with 77XX or 79XX or 76XX
    EGC FOR FLOWTHRU MUST BE 7XXX
    Self explanatory
    EGC/ACTIVITY CODES INCONSISTENT
    Self Explanatory
    EGC / SOURCE CODES INCONSISTENT
    Self-explanatory
    EGC’S 1000-1099; 2000-2099; 1850-1999 AND 2850-2999 REQUIRE AN SBC OF 877XX
    Self Explanatory
    EGC 1998 & 2998 ARE NOT VALID WITH STATUS 5X
    Self Explanatory
    EMPLOYEE-GRP-CD/PRIMARY-BUSINESS-CODE INCONSISTENT
    Self Explanatory
    EP CASE - PLAN # MUST BE ENTERED
    Form 5330 or 5500 requires Plan Number input
    FOR MFT 99, ACT-CD 182 ONLY SOURCE CODE 26 IS VALID
    Self-explanatory
    FOR EGC XXXX SOURCE CODE 79 INVALID FOR NMF MFT 34
    EGC XXXX must be 72XX or 77XX or 79XX
    I / O ERROR - IRWRITE 5546 RECORD
    Try again - Computer error
    I / O ERROR - (TIF, FIND, XXXX)
    Try again - Computer error
    IF TIN CORRECT, CHECK-DIGIT SHOULD BE XX
    Calculated check digit does not match screen
    INCONSISTENT PBC WITH EMPLOYEE-TYPE
    PBC 1XX and 2XX must equal 1XXX or 2XXX. PBC 3XX must equal 1XXX.
    INCONSISTENT PBC WITH SECONDARY-BUSINESS-CD
    The PBC is not consistent with the entire 5 digits of the SBC.
    INCONSISTENT PBC/SBC
    The PBC is not consistent with the first 3 digits of the SBC.
    INCONSISTENT PBC/SERVICE-CENTER-CODE
    Self-explanatory
    INVALID AIMS-BOD-CD
    AIMS BOD Code must be 1, 2, 3 or 4.
    INVALID COMMAND CODE DEFINER
    Self-explanatory.
    INVALID EMPLOYEE GROUP CODE
    First character of the EGC must be 1, 2 or 5.
    INVALID EMPLOYEE-TYPE
    First character of the EMPLOYEE-GROUP-CD must be 1, 2 or 5
    INVALID INDUSTRY-AREA-CD RANGE
    Last 2 digits of the PRIMARY-BUSINESS-CD must be 01-07, 12-14, 20, 21, 23-27, 30, 90-99
    INVALID PRIMARY-BUSINESS-CD
    Valid codes are 101-107, 190-194, 201-207, 212-214, 295-299, 320, 321, 323-327, 330, 398, 401-404, 406, 409, 410, or 415-417.
    INVALID SBC
    First 3 digits of the SECONDARY-BUSINESS-CD must be 000-947, 949, 950, 951, 960, 970, 980
    INVALID TERRITORY-CD RANGE
    4th and 5th position of the SECONDARY-BUSINESS-CD must be 00-60
    INVALID TIN
    Self-explanatory.
    MFT / TAX PERIOD INCONSISTENT
    Self-explanatory.
    MFT 96 NOT VALID FOR EGC 76XX
    Self-explanatory
    NMF MFT 74 - STATUTE-DT NOT ALLOWED
    Self-explanatory
    PBC XXX - AGING REASON 99 (TAX EXAMINERS) NOT VALID
    PBC 320, 321, 323-325, 327, 330 not valid with Aging Reason 99
    PBC 2XX, 330 - EGC 1998 & 2998 NOT VALID - MUST UPDATE TO ANOTHER EGC
    Self explanatory.
    PBC 3XX REQUIRES AGING-REASON-CD FOR STATUS-CD 15 OPENINGS
    Self-explanatory
    PBC 320, 321, 323-325, 327 OR 330, SOURCE CODE 20 NOT ALLOWED FOR OPENINGS
    Self-explanatory
    PBC 398 IS ONLY VALID WITH EGC 54XX, 57XX, 58XX
    Self explanatory.
    RECORD ALREADY ON FILE - USE CC AMDIS
    Self-explanatory
    RECORD NOT ON FILE
    Self-explanatory.
    SBC 877XX ONLY VALID WITH EGC’S 1000-1099, 2000-2099, 1850-1999 AND 2850-2999
    Self-explanatory
    SOURCE-CD 20 NOT VALID WITH EGC'S 1100-1849 AND 2100-2849 FOR OPENINGS
    Self explanatory.
     
    SOURCE CODE NN, CLAIM AMOUNT PRESENT
    Self-explanatory
    SOURCE CODE nn, POS AMT CLAIMED NEEDED (nn=source code on TIF record)
    Self-explanatory
    SPECIAL-PROJECT-CODE 0153 NOT VALID
    Self explanatory.
    SPECIAL PROJECT CODE XXXX IS NOT VALID AFTER 199012
    Project codes not valid after 199012 are: 0101-0104, 0106, 0107, 0109, 0110, 0113, 0114, 0116, 0118, 0121, 0122, 0205, 0209, 0210, 0225, 0401.
    STATUS 5X NOT ALLOWED WITH PBC XXX FOR AMNON (5X = 51-57)
    Self-explanatory
    STATUS CODE 07 IS COMPUTER GENERATED - CANNOT ESTABLISH CASE WITH STATUS 07
    Self-explanatory
    STATUS CODE 09 IS COMPUTER GENERATED - CANNOT ESTABLISH 3XX CASE WITH STATUS 09
    Self-explanatory.
    Note: Status Code 09 is generated by AMSOC PBC 3XX to PBC 3XX transfer processing.
    STATUS CODE 20 IS INVALID WITH EGC 5XXX FOR NMF ESTABLISHMENTS
    Self-explanatory
    STATUS CODE/EGC INCONSISTENT
    Self-explanatory
    STATUS-CDS 12 - 19 ARE NOT VALID WITH SOURCE-CD 45
    Self-explanatory
    STATUTE GG - ONLY VALID WITH MFT 21, 23 OR 31
    Self-explanatory
    SYSTEM ERROR ON ACCESS/UPDATE
    Try again - Computer error
    TAX PERIOD CANNOT BE MORE THAN 24 MONTHS IN THE FUTURE
    Self explanatory.
    TAX PERIOD/TEFRA-CD INCONSISTENT
    TEFRA-CD not required after 201811
    TDC-CD ONLY VALID FOR MFT 20
    Self explanatory.
    TECHNICAL SERVICES CODE ONLY VALID FOR STATUS-CD- 20-39
    Self-explanatory
    TECHNICAL SERVICES CODE ONLY VALID FOR EGC 1XXX OR 2XXX
    Self-explanatory
    TECHNICAL SERVICES CODE REQUIRED
    Self-explanatory
    TEFRA-CD ONLY VALID FOR MFT 35
    Self-explanatory
    TEFRA-CD ONLY VALID FOR EGC 1XXX OR 2XXX
    Self-explanatory
    TEFRA-CD REQUIRED
    Self-explanatory
    TEGE-SPECIAL-DEFINER-CD ONLY VALID WITH EGC 7XXX
    Self-explanatory
    TE/GE FLOW-THROUGH ACTIVITY CODE/MFT INCONSISTENT
    Self-explanatory
    TIN CHANGE INDICATED, BUT NOT FOUND
    F4 Record-Type-CD without a new TIN-in OPEN-AIMS-REC.
    TIN CHANGED TO xxxxxxxx
    Self-explanatory.
    TIN / FILE SOURCE INCONSISTENT
    Self-explanatory.
    TIN / MFT INCONSISTENT
    Self-explanatory.
    VCAP-IND ONLY VALID FOR EGC 72XX, 77XX OR 79XX
    Self-explanatory
2.8.8.2.3 (01-01-2000)

Command Code AMNOND

  1. The file Source must be N or D, and the MFT must be valid. All other input items must match the AIMS Record.

  2. If validity/consistency errors are present, an asterisk will appear immediately following the field(s) in error and display the following applicable messages on Line 13:

    INVALID TIN INVALID NAME CONTROL
    INVALID FILE SOURCE INVALID TAX PERIOD
    TIN/FILE SOURCE INCONSISTENT MFT/TAX PERIOD INCONSISTENT
    INVALID MFT INVALID NAME-CTRL/CHECK DIGIT
    TIN/MFT INCONSISTENT INVALID CHECK DIGIT

  3. General System Messages:

    MESSAGES CONDITION
    ACCOUNT NOT FOUND No record was found on AIMS.
    CANNOT DELETE CHARGE-OUT GENERATED Form 5546 has been generated
    IF TIN CORRECT, CD/NC IS aaaa Name Control on record does not match screen name control
    EGC 5XXX MUST USE SERVICE CENTER TERMINAL EGC on the record is not 5XXX and the terminal header is for a service center.
      (A service center terminal can only delete 5XXX EGC records.)
    I / O ERROR (TIF, FIND, XXX) Computer error -Try Again.
    SYSTEM ERROR ON ACCESS/UPDATE Computer error -Try again.
    IF TIN CORRECT CHECK-DIGIT SHOULD BE XXXX Calculated Check Digit does not match screen.

2.8.8.3 (01-01-2000)

Command Code AMTIN7

  1. CC AMTIN7 will only be used to obtain temporary taxpayer identification numbers. See Exhibit 2.8.8-3 for input and output displays and procedures.

2.8.8.3.1 (01-01-2000)

Command Code AMTIN7

  1. Error Messages:
    These error messages are for CC AMTIN7:

    I / O ERROR (TCWF, READ, XXXX)
    Temporary computer problem
    I / O ERROR (TCWF, WRITE, XXXX)
    Temporary computer problem
    INVALID COMMAND CODE DEFINER
    Not a 7 in position 6, line 1
    CC AMTIN - BAD RETURN FROM GETINPUT, TAP ABORTED
    Computer System error; alert RPA
    CC AMTIN - BAD RETURN FROM PUTOUT, TAP ABORTED
    Computer System error; alert RPA
    REQUEST COMPLETED
    Self Explanatory
2.8.8.4 (01-01-2000)

Command Code AMBLK

  1. Command Code AMBLK displays data stored by the computer for NMF Cases in response to closing command codes. It is an auxiliary Command Code used after the following command codes:

    1. CC AMSOC - to display data stored by the computer for a particular terminal for a short closing.

    2. CC AMCLS (O, E, A, P, F) - to display data stored by the computer for a particular terminal for a long closing.

  2. Command Code AMBLK displays data stored for closing, however it does not differentiate between two similar Command Codes with a different sixth digit (i.e. AMSOC/AMSOCA). Only the first five digits of Command Code are referenced in this section and it is to be understood that if Command Code AMBLK is to be used after CC AMSOCA, instructions for CC AMSOC should be used.

2.8.8.4.1 (01-01-2000)

Command Code AMBLK Error Messages

  1. If any errors are encountered one of the following messages may appear on line 13 of output display:

    BLOCK NOT STARTED
    This terminal has been cleared but a new block has not been started since there has been no TIN, MFT, Tax DLN stored in this terminal.
    I / O ERROR
    Input/Output error while trying to access information stored in this terminal. Please recheck your entries and try again.
2.8.8.5 (01-01-2000)

Command Code AMFRZ

  1. This Command Code, used with definer "S" , sets the a Specialized Freeze Code on AIMS which will prevent a case from closing or updating. When used with definer "R" it will remove the Specialized Freeze Code specified on the screen. See Exhibit 2.8.8-8.

  2. Input may be a single line or batch. If batch, up to 11 lines may be input. A correct entry will display OK in position 40-41, an incorrect entry will display ** with a corresponding error message in line 13. An entry of DR on top if the two asterisks will bypass the line.

2.8.8.5.1 (01-01-2014)

Command Code AMFRZ Error Messages

  1. The following error messages are for CC AMFRZ:

    CANNOT BE FROZEN, STATUS IS XX
    Record is Status 80-89 and screen Freeze Code is not "Q" or "H " "6" - cannot be frozen.
    CANNOT INPUT IMF WITH BMF/EPMF/NMF ON SAME SCREEN
    CANNOT RELEASE-AIMS-SPECIALIZED-FREEZE-CD IS NOT SET
    Cannot release AIMS SPECIALIZED FREEZE CODE when not set
    CANNOT RELEASE-BANRUPTCY-FREEZE-CD IS NOT SET
    Cannot release AIMS SPECIALIZED FREEZE CODE U or X when BANKRUPTCY FREEZE CODE is not set
    CANNOT RELEASE-BANKRUPTCY FREEZE CODE PRESENT ON AIMS
    Cannot release AIMS SPECIALIZED FREEZE CODE X or U if not equal to BANKRUPTCY FREEZE CODE
    CANNOT RELEASE — FREEZE CODE XX PRESENT ON AIMS
    (XX = AIMS SPECIALIZED FREEZE CODE)
    CANNOT RELEASE: Z FRZ IS SYSTEMATICALLY REMOVED WHEN STATUS IS UPDATED TO 12-40
    Self-explanatory
    DATA ON LINE 13
    Line 13 must be blank. It is reserved for error messages.
    EGC IS 5XXX, MUST USE SERVICE CENTER TERMINAL
    Self Explanatory
    FIRST 2 DIGITS OF THE TAX PERIOD MUST BE 19 OR 20
    The century digits of the Tax Period must be the first two characters of the Tax Period and must be 19 or 20
    FREEZE CODE bA THRU bZ OR 1 THRU 9 OR 10 THRU 99 MUST BE ENTERED
    AMFRZR: freeze code "bA" thru"bZ" or 1 thru 99 must be entered on the screen.
    FREEZE CODE H MUST BE RELEASED BY A SERVICE CENTER TERMINAL
    Self explanatory
    FREEZE CODE XX ALREADY POSTED
    There is already a Freeze Code on AIMS, it must be removed before posting a new one. (XX is the freeze code on the record)
    FRZ CD Z/STATUS NOT GREATER THAN 06
    Freeze Code Z cannot be released when status is less than 06
    I / O ERROR (TIF, FIND, XXXX)
    Computer error
    I / O ERROR (TIF, REPLACE, XXXX)
    Computer error
    IF TIN CORRECT, CD/NC is aaaa
    Input matches on TIN, F/S, MFT, Tax period but Check Digit is not correct for TIN
    INVALID CK DIGIT NAME CONTROL
    Self Explanatory
    INVALID COMMAND CODE DEFINER
    Definer on input screen is not R or S.
    INVALID FREEZE CODE
    Freeze Code entered is not A thru T, V, W, Y, 1 thru 9 or 10 thru 99.
    INVALID MFT
    MFT is invalid; correct and reenter
    INVALID NAME CONTROL/CHECK DIGITS
    Invalid Check Digits.
    INVALID PLAN REPORT NUMBER
    Plan Report Number is not numeric.
    INVALID TAX PERIOD
    Tax Period not all numeric
    INVALID TIN
    Format of TIN/File Source is incorrect
    MFT 46/76/84/85/86 - PLAN-RPT-NUM MUST BE INPUT
    Self Explanatory
    MFT/TIN INCONSISTENT
    Format of TIN does not correspond to the MFT
    PLAN-RPT-NUM NOT VALID FOR NMF CASES
    Self Explanatory
    PLAN-RPT-NUM ONLY VALID WITH MFT 46/76/84/85/86
    Self Explanatory
    RECORD NOT ON FILE
    Cannot find a record for the TIN, F/S MFT, Tax Period entered
    SAME RECORD AS LINE ABOVE
    Input batch line is the same as previous batch line.
    TAX PERIOD/MFT INCONSISTENT
    Tax Period does not correspond to the MFT
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS DATA BASE SERVICE CENTER CD
    Self-explanatory
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS BASE SC-CD / PROCESSING CAMPUS CD
    Self-explanatory
    TIN CHANGED TO VVVVVVVVV
    TIN was changed. Use the TIN indicated to obtain account.
2.8.8.6 (01-01-2000)

Command Code AMREQ

  1. The input of this command code for an account on the Taxpayer Information File (TIF) database will cause a transaction (TC 429) to be generated to the Master File to bring back to the data base current update information such as freeze conditions and entity information.

  2. This command code would normally be used only on rare occasions where the data base record does not contain the latest update data.

2.8.8.6.1 (01-01-2011)

Command Code AMREQ

  1. The following error messages are for Command Code AMREQ:

    424 RECORD
    A full record has not been established
    ACCOUNT CLOSED
    The account accessed contains a current status of " 90"
    CD MISMATCH INPUT AAAA AS N/C
    If correct Check Digits are unknown, enter AAAA to bypass Check Digit validity checks.
    FIRST 2 DIGITS OF THE TAX PERIOD MUST BE 19 OR 20
    The century digits of the Tax Period must be in the first two characters of the Tax Period and must be 19 or 20
    I / O ERROR IRWRITE WRITE
    Print the screen and contact an RPA
    IF TIN CORRECT CD/NC IS VVVV
    Input Check Digit/Name Control does not match record on file
    INVALID CK DIGIT NAME CONTROL
    Self explanatory
    INVALID FILE SOURCE
    File Source other than IMF or BMF
    INVALID MFT
    Self explanatory
    INVALID PLAN REPORT NUMBER
    Plan Report Number must be numeric
    INVALID TAX PERIOD
    Self explanatory
    INVALID TAX SHELTER IND
    Tax shelter reversal indicator was not "1" or "b"
    INVALID TIN
    Self explanatory
    INVALID TIN/FS
    Self explanatory
    MFT 46/76/84/85/86 - PLAN-RPT-NUM MUST BE INPUT
    Self explanatory
    N/C INVALID INPUT AAAA AS N/C
    If correct Check Digits are unknown, enter AAAA to bypass Check Digit validity checks.
    NTIF NOT AVAILABLE REENTER INPUT
    (N = I or B) if this message appears retry 3 or 4 times. If the TIF still cannot be accessed contact an RPA.
    PLAN-RPT-NUM NOT VALID FOR NMF CASES
    Plan-Rpt-Num cannot be input for Display File source "N"
    PLAN-RPT-NUM ONLY VALID WITH MFT 46/76/84/85/86
    Self explanatory
    RECORD NOT ON FILE
    Self explanatory
    RECORD TRANSFERRED TO PBC NNN
    The record has been transferred to the PBC indicated.
    SYSTEM ERROR ON ACCESS/UPDATE
    Print screen and contact and RPA
    TIN CHANGED TO
    The TIN has been changed. The new TIN and Check Digit/Name Control is displayed in message.
2.8.8.7 (01-01-2000)

Command Code AMLAB

  1. CC AMLAB is used to obtain additional Status Change, Name and Address Exam Labels for a return established on AIMS. These labels (a total of eighteen) will be printed during overnight processing at the Service Center. The right-most (top) label will be identified by having "AUDIT LABEL" printed on middle line (left) and the PBC, EGC and Status Code that were input on CC AMLAB will be printed on the right side of the label.

2.8.8.7.1 (01-01-2011)

Command Code AMLAB Error Messages

  1. The following error messages are for Command Code AMLAB:

    CANNOT INPUT IMF WITH BMF/EPMF/NMF ON SAME SCREEN
    Self-explanatory
    I / O ERROR (AIMS, FIND, XX)
    Try again
    INCONSISTENT PBC/SERVICE-CENTER-CODE
    Screen PBC inconsistent with Service Center Code.
    INVALID APPEALS CODE
    Self Explanatory
    INVALID NC/CD
    Invalid CD/NC Invalid—correct and re-enter
    INVALID EGC
    EGC not 1000-2071, 2073-2999, 5XXX, 72XX, 76XX, 77XX or 79XX.
    INVALID MFT
    Input MFT not valid
    INVALID NC/CD
    Invalid NC/CD - correct and re-enter
    INVALID PBC
    PBC not valid
    INVALID PLAN NUMBER
    Must be numeric.
    INVALID PLAN REPORT NUMBER
    Plan Report Number must be numeric
    INVALID TAX PERIOD
    Tax period is not numeric
    INVALID TIN
    Format of File Source incorrect
    LABEL TYPE MUST BE 1, 2 OR 3
    Input label type can only be 1, 2 or 3. Correct and re-enter
    LINES 2–12 BYPASSED
    No action
    MFT 46/76/84/85/86 PLAN-RPT-NUM MUST BE INPUT
    Self explanatory
    MFT/TIN INCONSISTENT
    Input MFT/TIN not consistent
    PLAN-RPT-NUM NOT VALID FOR NMF CASES
    Plan-Rpt-Num cannot be input for Display File source "N"
    PLAN-RPT-NUM ONLY VALID WITH MFT 46/76/84/85/86
    Self explanatory
    RECORD ALREADY CLOSED
    Self-explanatory
    RECORD NOT ON FILE
    No match on TIN, File Source, MFT and Tax Period
    REQUEST COMPLETE
    No Action
    TAX PERIOD / MFT CONSISTENT
    MFT not consistent with format of T/P
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS DATA BASE SERVICE CENTER CD
    Self-explanatory
    TERMINAL SERVICE CENTER CD NOT EQUAL TO AIMS BASE SC-CD / PROCESSING CAMPUS CD
    Self-explanatory
    TIN CHANGED TO XXXXXXXXXXXX
    Correct TIN and re-enter
Exhibit 2.8.8-1

Command Code AMNON

Input Display

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Record Element Description

Element Line Position Description
1 1 1-5 AMNON
2 2 1-35 Taxpayer's Name - Required, maximum 35 characters. If TIN is SSN, enter last name first followed by a (,).
3 2 37-71 Taxpayer Secondary Name Line - If present, must not be all numeric or blanks & numerics
4 3 1-35 Street Address - Maximum of 35 characters
5 4 1-25 City - Maximum of 25 characters. NOTE: Foreign Address must include both City and Country in the 25 slotted spaces (a comma must be entered between City and Country). - In addition, item 5 (state) and item 6 (zip code) must be left blank.
6 5 1-2 State - If present, must be 2 alpha characters
7 5 4-15 ZIP Code - If present, may be 5, 9 or 12 digit numeric (no dash)
8 5 17-28 TIN and File Source - Must be valid TIN & F/S. F/S must be N or D, except F/S D is not valid for EP records
9 6 1-6 Tax Period - Required Format YYYYMM
NOTE: For MFT-53, this field represents the YEAR and MONTH of the Date of Death. 01 is computer generated for the Date of Death DAY. Zeroes are computer generated for the Tax Period.
10 6 8-13 Form Number - Required, maximum of 6 characters
11 7 1-8 Statute of Limitations Date - If present, must be 8 digits; format is MMDDYYYY or MMaaYYYY (aa must be alpha characters, valid range AA-ZZ or AB-AZ). Exception: " XX" not valid for EGC 1XXX, 2XXX, 5XXX. Will be generated for Forms 11, 11-B, 11-C, 678, 709, 720, 940, 943, 1040's, 1041, 1042, 1065, 1120's, 2290, 3780, 3845 and 4638 required for any other Form
12 7 10 TEFRA-CD - Must be Y, N, S or blank
13 7 12-14 TDC-CD 3 digit numeric
14 8 1-2 Source Code - Must be entered, 2 digit numeric
15 8 4-6 Activity Code - Must be entered, 3 digit numeric
16 8 8 Return-Condition Code - Must be 1 or blank.
17 8 10 Informants Claim Ind - If entered, must be 1
18 8 12-14 Aims Aging Reason - If entered, must be 000-003 or 005-999
19 8 16 LCC-CD - If entered, must be O, M or H
20 9 1-2 MFT Code - Must be entered, 2 digit numeric
21 9 4 Return Requisition Ind - If entered, - Must be "1" or "3"
22 9 6-14 Amount Claimed - if present, must be whole dollars, left justified, numerics
23 10 1-2 Status Code - Must be entered, 2 digit numeric
24 10 4-6 TECH-SERVICES-CD - must be 001-999 or blank
25 10 8-10 Plan-number - must be entered if using Form 5588
26 10 12 EP Plan Type - may be entered if using Form 5588. Valid values are 0, 1, 2.
27 10 14 FLOWTHRU-IND - If entered, must be 1.
28 10 16-19 TEGE-SPECIAL-DEFINER-CD - if entered, must be 0000–9999
29 11 1-3 Primary Business Code - Must be numeric. First character must be 1-4 or 6.
30 11 5–9 Secondary Business Code - If entered must be numeric.
31 11 11-14 Employee Group Code - If entered, must be numeric.
32 11 16-18 Appeals Code - If entered, must be 3 digit numeric if Status Code is 81.
33 12 1-4 Name Control/Check Digit - Must be present, maximum 4 characters
34 12 6-9 Special Project Code - if present, must be 4 numerics
35 12 11-14 Tracking Code - if present, must be 4 numerics
36 12 16-18 POD Code - if present, must be 3 numerics
37 12 20-23 TEGE-OPEN-CASE-GRADE - if present, 77XX & 79XX: (Position 1: 1-4); (Position 2: 1-3 or 9); (Position 3: 1-2); (Position 4: blank or R) 76XX: (Position 1-2 = 09, 11, 12, 13, 14); (Position 3-4 = blanks)
38 12 25 VCAP-IND - If present, must be 1

After the data has been entered, the "Enter" key should be depressed. If no error is encountered, the message " REQUEST COMPLETED" will appear on line 24. For File Source D. an "X" will be returned to the screen in the Return Request field.

Exhibit 2.8.8-2

Command Code AMNOND

AMNOND Input Display

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Record Element Description

Element Line Position Description
1 1 1-6 Command Code with modifier
2 1 8-9 MFT Code
3 2 1-12 TIN & File Source
4 2 14-17 Name Control
5 2 19-24 Tax Period
6 2 26-28 Plan Number
Exhibit 2.8.8-3

Command Code AMTIN7

CC AMTIN7 Input Display

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Record Element Description

ELEMENT LINE POSITION DESCRIPTION
1 1 1-6 Command Code AMTIN7

CC AMTIN7 Output Display
If CC AMTIN7 has been entered and there are no errors encountered, the generated "TIN" will be displayed on line 1, beginning in position 8.

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  1. The TIN to be created beginning in position 8, will be made up as follows:

Digits 1 & 2 Terminal District Office or Service Center Code.
Digit 3 Year Digit
Digits 4-9 These 6 - digits are obtained by the computer from a permanent record consisting of a six-digit number, which is incremented by one (1) each time it is used.
Digits 10-11 Literal "D" File Source
NOTE: " REQUEST COMPLETED" will be displayed on line 24.
Exhibit 2.8.8-4

Command Code AMBLK

On input if CC AMBLK, after a short closing, if no errors are encountered, the computer will display back the following:

  1. Output Display after CC AMSOC

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Record Element Description

ELEMENT LINE POSITION DESCRIPTION
1 1 1-5 Literal "BLOCK "
2 1 7-16 Literal "CLOSED " or Literal "IN PROCESS"
3 3 1-11 Literal "FIRST ENTRY"
4 3 13-24 TIN and file source of first entry in block
5 3 26-28 Literal "MFT"
6 3 30-31 MFT of first entry in block
7 3 33-35 Literal "TPD" — tax period
8 3 37-42 Tax Period of first entry in block
9 5 1-10 Literal "Last Entry"
10 5 13-24 TIN & file source of last entry in block
11 5 26-28 Literal "MFT"
12 5 30-31 MFT of last entry in block
13 5 33-35 Literal "TPD"
14 5 37-42 Tax Period of last entry in block
15 7 12-19 Literal "LAST DLN"
16 7 22-38 DLN of last entry in block

After the DLN appears on screen in response to CC AMBLK, the operator will depress the "PRINT" key which will cause the screen to print out. The printed copy will then be attached to the front of the batch of documents just closed.

 

CC AMBLK, AFTER CC AMCLS.
In the case of the above referenced command code, the data stored by the computer will include the TIN, MFT, and tax period of the first closing in the block, the TIN, MFT, tax period (TPD) and the DLN of the last closing in the block. In addition the data also includes the Total Assessments, Total Credits and Total Audit results for the block of closings. CC AMBLK should be input after entering a batch of long closings on a particular terminal. Applies to NMF long closings, only.

Input Display

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RECORD ELEMENT DESCRIPTION

ELEMENT LINE POSITION DESCRIPTION
1 1 1-5 CC AMBLK
Exhibit 2.8.8-5

Command Code AMBLK

On input of CC AMBLK, after a NMF long closing, if no errors are
encountered,
the computer will then display back the following:

Output Display

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RECORD ELEMENT DESCRIPTION OUTPUT DISPLAY

ELEMENT LINE POSITION DESCRIPTION
1 1 1-5 Literal "BLOCK "
2 1 7-16 Literal "CLOSED " or Literal "IN PROCESS"
3 3 1-11 Literal "FIRST ENTRY"
4 3 13-24 TIN & File Source of first entry in block
5 3 26-28 Literal "MFT"
6 3 30-31 MFT of first entry in block
7 3 33-35 Literal "TPD" - tax period
8 3 37-42 Tax Period of first entry in block
9 5 1-10 Literal "LAST ENTRY"
10 5 13-24 TIN and File Source of last entry in block
11 5 26-28 Literal "MFT"
12 5 30-31 MFT of last entry in block
13 5 33-35 Literal "TPD"
14 5 37-42 Tax Period of last entry in block
15 7 12-19 Literal "LAST DLN"
16 7 22-38 DLN of last entry in block
17 9 1-19 Literal TOTAL AUDIT RESULTS
18 9 22-36 Total Exam Results - 2 to 15 positions - dollars only with $ and commas, right justified to include sign (-) minus if negative amount.
19 11 1-17 Literal "TOTAL ASSESSMENTS"
20 11 22-39 Total Assessments - 4 to 18 positions, dollars and cents with $, decimal point and commas, right justified to include sign (-) minus if negative amount.
21 12 1-13 Literal "TOTAL CREDITS"
22 12 22-39 Total Credits - 4 to 18 positions, dollars and cents with $, decimal point and commas, right justified to include sign (-) if negative amount.

After the last DLN, Total Audit Results, Total Assessments and Total credits appear on the screen in response to CC AMBLK, the terminal operator will depress the "PRINT" key which will cause the screen to print out. The printed copy will then be attached to the front of the batch of NMF long closings just completed.

Exhibit 2.8.8-6

Command Code AMFRZ

Input Display

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Record Element Description

ELEMENT LINE POSITION DESCRIPTION
1 1 1-5 Command Code AMFRZ
2 1 6 Command Code Definer
3 1 9-10 Specialized Freeze Code
4 2-12 1-12 TIN and File Source
5 2-12 15-16 MFT nn
6 2-12 18-23 Tax Period
7 2-12 25-28 Check Digit/Name Control
8 2-12 30-32 Plan Report Number
9 2-12 34-36 PLAN-NUM
10 2-12 38-39 Bypass Indicator
11 2-12 40-41 Validity Indicator
Exhibit 2.8.8-7

Command Code AMREQ

Input Display

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Record Element Description

Element Line Position Description
1 1 1-5 Command Code AMREQ
2 1 7-18 Tin and File Source
3 2 1-2 MFT
4 2 4-9 Tax Period
5 2 11-14 Name Control / Check Digits
6 2 16 Tax Shelter Reversal Indicator
7 2 18-20 Plan Report Number
Exhibit 2.8.8-8

Command Code AMLAB

Input Display

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Record Element Description

ELEMENT LINE POSITION DESCRIPTION
I 1 1-5 Command Code
2 2-12 1-12 TIN and File Source
3 2-12 14-15 MFT
4 2-12 17-22 Tax Period
5 2-12 24-27 Check Digit/Name Control.
6 2-12 29-32 EGC
7 2-12 34-36 PBC
8 2-12 38 Label Type. Entered as 1, 2 or 3.
      1 - Status Change Label
      2 - Name and Address Label
      3 - Status Change and Name and Address Label
9 2-12 40-42 Plan Report Number
10 2-12 44-46 PLAN-NUM

Output Display

a. First Output Display
  After the data is entered and the "Enter" key is depressed, the data input will be displayed back. If there was an error, two asterisks will be displayed in pos. 44-45 of the data line and an error message will be displayed on line 24, as follows:

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b. Second Output Display
  If the incorrect data is not changed and the "Enter" key is depressed again the screen will reappear with "DR" in pos. 44-45. If "DR" appears on an input line this signifies that the item was dropped. The other entries were correct and have "OK" displayed in pos. 44-45.
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