Table of Contents
You can deduct certain expenses as miscellaneous itemized deductions on Schedule A (Form 1040 or Form 1040NR). You can claim the amount of expenses that is more than 2% of your adjusted gross income. You figure your deduction on Schedule A by subtracting 2% of your adjusted gross income from the total amount of these expenses. Your adjusted gross income is the amount on Form 1040, line 38, or Form 1040NR, line 36.
Generally, you apply the 2% limit after you apply any other deduction limit. For example, you apply the 50% (or 75%) limit on business-related meals and entertainment (discussed later under Travel, Transportation, Meals, Entertainment, Gifts, and Local Lodging) before you apply the 2% limit.
Deductions subject to the 2% limit are discussed in the three categories in which you report them on Schedule A:
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Unreimbursed employee expenses (line 21 for Form 1040 and line 9 for Form 1040NR).
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Tax preparation fees (line 22 for Form 1040 and line 10 for Form 1040NR).
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Other expenses (line 23 for Form 1040 and line 11 for Form 1040NR).
You can deduct only unreimbursed employee expenses that are:
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Paid or incurred during your tax year,
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For carrying on your trade or business of being an employee, and
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Ordinary and necessary.
An expense is ordinary if it is common and accepted in your trade, business, or profession. An expense is necessary if it is appropriate and helpful to your business. An expense does not have to be required to be considered necessary.
You may be able to deduct the following items as unreimbursed employee expenses.
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Business bad debt of an employee.
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Business liability insurance premiums.
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Damages paid to a former employer for breach of an employment contract.
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Depreciation on a computer or cell phone your employer requires you to use in your work.
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Dues to a chamber of commerce if membership helps you do your job.
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Dues to professional societies.
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Educator expenses that are more than you can deduct as an adjustment to income.
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Home office or part of your home used regularly and exclusively in your work.
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Job search expenses in your present occupation.
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Laboratory breakage fees.
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Legal fees related to your job.
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Licenses and regulatory fees.
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Malpractice insurance premiums.
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Medical examinations required by an employer.
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Occupational taxes.
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Passport for a business trip.
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Repayment of an income aid payment received under an employer's plan.
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Research expenses of a college professor.
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Rural mail carriers' vehicle expenses.
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Subscriptions to professional journals and trade magazines related to your work.
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Tools and supplies used in your work.
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Travel, transportation, meals, entertainment, gifts, and local lodging related to your work.
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Union dues and expenses.
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Work clothes and uniforms if required and not suitable for everyday use.
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Work-related education.
A business bad debt is a loss from a debt created or acquired in your trade or business. Any other worthless debt is a business bad debt only if there is a very close relationship between the debt and your trade or business when the debt becomes worthless.
A debt has a very close relationship to your trade or business of being an employee if your main motive for incurring the debt is a business reason.
You can deduct insurance premiums you paid for protection against personal liability for wrongful acts on the job.
If you break an employment contract, you can deduct damages you pay your former employer if the damages are attributable to the pay you received from that employer.
You can claim a depreciation deduction for a computer or cell phone that you use in your work as an employee if its use is:
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For the convenience of your employer, and
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Required as a condition of your employment.
Example.
You are an engineer with an engineering firm. You occasionally take work home at night rather than work late at the office. You own and use a computer that is similar to the one you use at the office to complete your work at home. Since your use of the computer is not for the convenience of your employer and is not required as a condition of your employment, you cannot claim a depreciation deduction for it.

You may be able to deduct dues paid to professional organizations (such as bar associations and medical associations) and to chambers of commerce and similar organizations, if membership helps you carry out the duties of your job. Similar organizations include:
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Boards of trade,
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Business leagues,
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Civic or public service organizations,
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Real estate boards, and
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Trade associations.
You cannot deduct dues paid to an organization if one of its main purposes is to:
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Conduct entertainment activities for members or their guests, or
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Provide members or their guests with access to entertainment facilities.
Dues paid to airline, hotel, and luncheon clubs are not deductible. See Club Dues under Nondeductible Expenses, later.
If you were an eligible educator in 2007, you can deduct up to $250 of qualified expenses you paid in 2007 as an adjustment to gross income on Form 1040, line 23, rather than as a miscellaneous itemized deduction. If you file Form 1040A, you can deduct these expenses on line 16. If you and your spouse are filing jointly and both of you were eligible educators, the maximum deduction is $500. However, neither spouse can deduct more than $250 of his or her qualified expenses.
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Excludable U.S. series EE and I savings bond interest from Form 8815.
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Nontaxable qualified state tuition program earnings.
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Nontaxable earnings from Coverdell education savings accounts.
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Any reimbursements you received for these expenses that were not reported to you on your Form W-2, box 1.
If you use a part of your home regularly and exclusively for business purposes, you may be able to deduct a part of the operating expenses and depreciation of your home.
You can claim this deduction for the business use of a part of your home only if you use that part of your home regularly and exclusively:
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As your principal place of business for any trade or business,
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As a place to meet or deal with your patients, clients, or customers in the normal course of your trade or business, or
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In the case of a separate structure not attached to your home, in connection with your trade or business.
The regular and exclusive business use must be for the convenience of your employer and not just appropriate and helpful in your job.
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You use it regularly and exclusively for administrative or management activities of your trade or business, and
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You have no other fixed location where you conduct substantial administrative or management activities of your trade or business.

You can deduct certain expenses you have in looking for a new job in your present occupation, even if you do not get a new job. You cannot deduct these expenses if:
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You are looking for a job in a new occupation,
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There was a substantial break between the ending of your last job and your looking for a new one, or
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You are looking for a job for the first time.
You can deduct the amount you pay each year to state or local governments for licenses and regulatory fees for your trade, business, or profession.
You can deduct an occupational tax charged at a flat rate by a locality for the privilege of working or conducting a business in the locality. If you are an employee, you can claim occupational taxes only as a miscellaneous deduction subject to the 2% limit; you cannot claim them as a deduction for taxes elsewhere on your return.
An “income aid payment” is one that is received under an employer's plan to aid employees who lose their jobs because of lack of work. If you repay a lump-sum income aid payment that you received and included in income in an earlier year, you can deduct the repayment.
If you are a college professor, you can deduct your research expenses, including travel expenses, for teaching, lecturing, or writing and publishing on subjects that relate directly to your teaching duties. You must have undertaken the research as a means of carrying out the duties expected of a professor and without expectation of profit apart from salary. However, you cannot deduct the cost of travel as a form of education.
If your expenses to use a vehicle in performing services as a rural mail carrier are more than the amount of your reimbursements, you can deduct the unreimbursed expenses. See chapter 4 of Publication 463 for more information.
Generally, you can deduct amounts you spend for tools used in your work if the tools wear out and are thrown away within 1 year from the date of purchase. You can depreciate the cost of tools that have a useful life substantially beyond the tax year. For more information about depreciation, see Publication 946.
If you are an employee and have ordinary and necessary business-related expenses for travel away from home, local transportation, entertainment, and gifts, you may be able to deduct these expenses. Generally, you must file Form 2106 or 2106-EZ to claim these expenses.
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The cost of getting to and from your business destination (air, rail, bus, car, etc.),
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Meals and lodging while away from home,
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Taxi fares,
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Baggage charges, and
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Cleaning and laundry expenses.
If your assignment or job away from home in a single location is realistically expected to last for 1 year or less, but at some later date it is realistically expected to exceed 1 year, it will be treated as temporary (in the absence of facts and circumstances indicating otherwise) until the date that your realistic expectation changes, and it will be treated as indefinite after that date.
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The work location is outside the metropolitan area where you live and normally work.
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You have at least one regular work location (other than your home) for the same trade or business. (If this applies, the distance between your home and the temporary work location does not matter.)
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Identical, widely distributed items costing $4 or less that have your name clearly and permanently imprinted.
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Signs, racks, and promotional materials to be displayed on the business premises of the recipient.
You can deduct dues and initiation fees you pay for union membership.
You can also deduct assessments for benefit payments to unemployed union members. However, you cannot deduct the part of the assessments or contributions that provides funds for the payment of sick, accident, or death benefits. Also, you cannot deduct contributions to a pension fund even if the union requires you to make the contributions.
You may not be able to deduct amounts you pay to the union that are related to certain lobbying and political activities. See Lobbying Expenses under Nondeductible Expenses, later.
You can deduct the cost and upkeep of work clothes if the following two requirements are met.
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You must wear them as a condition of your employment.
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The clothes are not suitable for everyday wear.

Examples of workers who may be able to deduct the cost and upkeep of work clothes are: delivery workers, firefighters, health care workers, law enforcement officers, letter carriers, professional athletes, and transportation workers (air, rail, bus, etc.).
Musicians and entertainers can deduct the cost of theatrical clothing and accessories that are not suitable for everyday wear.
However, work clothing consisting of white cap, white shirt or white jacket, white bib overalls, and standard work shoes, which a painter is required by his union to wear on the job, is not distinctive in character or in the nature of a uniform. Similarly, the costs of buying and maintaining blue work clothes worn by a welder at the request of a foreman are not deductible.
You can deduct expenses you have for education, even if the education may lead to a degree, if the education meets at least one of the following two tests.
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It maintains or improves skills required in your present work.
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It is required by your employer or the law to keep your salary, status, or job, and the requirement serves a business purpose of your employer.
You cannot deduct expenses you have for education, even though one or both of the preceding tests are met, if the education:
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Is needed to meet the minimum educational requirements to qualify you in your trade or business, or
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Is part of a program of study that will lead to qualifying you in a new trade or business.
If your education qualifies, you can deduct expenses for tuition, books, supplies, laboratory fees, and similar items, and certain transportation costs.
If the education qualifies you for a new trade or business, you cannot deduct the educational expenses even if you do not intend to enter that trade or business.
You can usually deduct tax preparation fees in the year you pay them. Thus, on your 2007 return, you can deduct fees paid in 2007 for preparing your 2006 return. These fees include the cost of tax preparation software programs and tax publications. They also include any fee you paid for electronic filing of your return. However, if you paid your tax by credit card, you cannot deduct the convenience fee you were charged. See Tax preparation fees under How To Report, later.
You can deduct certain other expenses as miscellaneous itemized deductions subject to the 2%-of-adjusted-gross-
income limit. These are expenses you pay:
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To produce or collect income that must be included in your gross income,
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To manage, conserve, or maintain property held for producing such income, or
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To determine, contest, pay, or claim a refund of any tax.
You can deduct expenses you pay for the purposes in (1) and (2) above only if they are reasonable and closely related to these purposes.
These other expenses include the following items.
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Appraisal fees for a casualty loss or charitable contribution.
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Casualty and theft losses from property used in performing services as an employee.
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Clerical help and office rent in caring for investments.
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Depreciation on home computers used for investments.
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Excess deductions (including administrative expenses) allowed a beneficiary on termination of an estate or trust.
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Fees to collect interest and dividends.
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Hobby expenses, but generally not more than hobby income.
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Indirect miscellaneous deductions of pass-through entities.
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Investment fees and expenses.
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Legal fees related to producing or collecting taxable income or getting tax advice.
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Loss on deposits in an insolvent or bankrupt financial institution.
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Loss on traditional IRAs or Roth IRAs, when all amounts have been distributed to you.
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Repayments of income.
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Repayments of social security benefits.
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Safe deposit box rental.
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Service charges on dividend reinvestment plans.
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Tax advice fees.
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Trustee's fees for your IRA, if separately billed and paid.
If the expenses you pay produce income that is only partially taxable, see Tax-Exempt Income Expenses, later, under Nondeductible Expenses.
You can deduct appraisal fees if you pay them to figure a casualty loss or the fair market value of donated property.
You can deduct a casualty or theft loss as a miscellaneous itemized deduction subject to the 2% limit if you used the damaged or stolen property in performing services as an employee. First report the loss in Section B of Form 4684, Casualties and Thefts. You may also have to include the loss on Form 4797, Sales of Business Property, if you are otherwise required to file that form. To figure your deduction, add all casualty or theft losses from this type of property included on Form 4684, lines 32 and 38b, or Form 4797, line 18a. For more information on casualty and theft losses, see Publication 547, Casualties, Disasters, and Thefts.
You can deduct office expenses, such as rent and clerical help, that you have in connection with your investments and collecting the taxable income on them.
You can deduct depreciation on your home computer if you use it to produce income (for example, to manage your investments that produce taxable income). You generally must depreciate the computer using the straight line method over the Alternative Depreciation System (ADS) recovery period. But if you work as an employee and also use the computer in that work, see Depreciation on Computers or Cell Phones under Unreimbursed Employee Expenses, earlier. For more information on depreciation, see Publication 946.
If an estate's total deductions in its last tax year are more than its gross income for that year, the beneficiaries succeeding to the estate's property can deduct the excess. Do not include deductions for the estate's personal exemption and charitable contributions when figuring the estate's total deductions. The beneficiaries can claim the deduction only for the tax year in which, or with which, the estate terminates, whether the year of termination is a normal year or a short tax year. For more information, see Termination of Estate in Publication 559, Survivors, Executors, and Administrators.
You can deduct fees you pay to a broker, bank, trustee, or similar agent to collect your taxable bond interest or dividends on shares of stock. But you cannot deduct a fee you pay to a broker to buy investment property, such as stocks or bonds. You must add the fee to the cost of the property.
You cannot deduct the fee you pay to a broker to sell securities. You can use the fee only to figure gain or loss from the sale. See the instructions for columns (d) and (e) of Schedule D (Form 1040) for information on how to report the fee.
You can generally deduct hobby expenses, but only up to the amount of hobby income. A hobby is not a business because it is not carried on to make a profit. See Not-for-Profit Activities in chapter 1 of Publication 535.
Pass-through entities include partnerships, S corporations, and mutual funds that are not publicly offered. Deductions of pass-through entities are passed through to the partners or shareholders. The partners or shareholders can deduct their share of passed-through deductions for investment expenses as miscellaneous itemized deductions subject to the 2% limit.
Example.
You are a member of an investment club that is formed solely to invest in securities. The club is treated as a partnership. The partnership's income is solely from taxable dividends, interest, and gains from sales of securities. In this case, you can deduct your share of the partnership's operating expenses as miscellaneous itemized deductions subject to the 2% limit. However, if the investment club partnership has investments that also produce nontaxable income, you cannot deduct your share of the partnership's expenses that produce the nontaxable income.
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Continuously offered pursuant to a public offering,
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Regularly traded on an established securities market, or
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Held by or for at least 500 persons at all times during the tax year.
You can deduct investment fees, custodial fees, trust administration fees, and other expenses you paid for managing your investments that produce taxable income.
You can usually deduct legal expenses that you incur in attempting to produce or collect taxable income or that you pay in connection with the determination, collection, or refund of any tax.
You can also deduct legal expenses that are:
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Related to either doing or keeping your job, such as those you paid to defend yourself against criminal charges arising out of your trade or business,
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For tax advice related to a divorce if the bill specifies how much is for tax advice and it is determined in a reasonable way, or
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To collect taxable alimony.
You can deduct expenses of resolving tax issues relating to profit or loss from business (Schedule C or C-EZ), rentals or royalties (Schedule E), or farm income and expenses (Schedule F) on the appropriate schedule. You deduct expenses of resolving nonbusiness tax issues on Schedule A (Form 1040 or Form 1040NR). See Tax Preparation Fees, earlier.
If you can reasonably estimate the amount of your loss on money you have on deposit in a financial institution that becomes insolvent or bankrupt, you can generally choose to deduct it in the current year even though its exact amount has not been finally determined. Once you make this choice, you cannot change it without IRS approval.
If none of the deposit is federally insured, you can deduct the loss in either of the following ways.
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As a miscellaneous itemized deduction subject to the 2% limit. Write the name of the financial institution and “Insolvent Financial Institution” beside the amount on Schedule A (Form 1040), line 23, or Schedule A (Form 1040NR), line 11. This deduction is limited to $20,000 ($10,000 if you are married filing separately) for each financial institution, reduced by any expected state insurance proceeds.
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As a casualty loss. See Publication 547 for details.
If any part of the deposit is federally insured, you can deduct the loss only as a casualty loss.
If you have a loss on your traditional IRA (or Roth IRA) investment, you can deduct the loss as a miscellaneous itemized deduction subject to the 2% limit, but only when all the amounts in all your traditional IRA (or Roth IRA) accounts have been distributed to you and the total distributions are less than your unrecovered basis. For more information, see Publication 590, Individual Retirement Arrangements (IRAs).
If you had to repay an amount that you included in income in an earlier year, you may be able to deduct the amount you repaid. If the amount you had to repay was ordinary income of $3,000 or less, the deduction is subject to the 2% limit. If it was more than $3,000, see Repayments Under Claim of Right under Deductions Not Subject to the 2% Limit, later.
If the total of the amounts in box 5 (net benefits for 2007) of all your Forms SSA-1099, Social Security Benefit Statement, and Forms RRB-1099, Payments By the Railroad Retirement Board, is a negative figure (a figure in parentheses), you may be able to take a miscellaneous itemized deduction subject to the 2% limit. The amount you can deduct is the part of the negative figure that represents an amount you included in gross income in an earlier year.
The amount in box 5 of Form SSA-1099 or RRB-1099 is the net amount of your benefits for the year. It will be a negative figure if the amount of benefits you repaid in 2007 (box 4) is more than the gross amount of benefits paid to you in 2007 (box 3).

You can deduct safe deposit box rent if you use the box to store taxable income-producing stocks, bonds, or investment-related papers and documents. You cannot deduct the rent if you use the box only for jewelry, other personal items, or tax-exempt securities.







