Cut-Off Dates on Transactions and Inventories


Reporting Carrier Tickets in ExSTARS

When a pipeline or barge delivery carries over two days, the carrier makes two tickets but the terminal only makes one ticket. Both ticket numbers issued by the carrier should be used on the terminal operator report to report two receipts to ExSTARS.

Reporting Cut-Off Dates in ExSTARS

If your company does not measure month end inventories at midnight on the last day of the month, but makes a business practice is to take inventories at 7:00 a.m. on the first day of the month, your company must maintain a consistent cut-off reporting policy.

As long as the terminal operator maintains a consistent cut-off reporting policy ExSTARS will not generate an exception. Receipts and deliveries occurring after midnight can still be reported in the correct calendar month, with a corresponding offset in the gain or loss. For example, if an 8,000 gallon disbursement occurs after midnight on December 31st but inventory is taken at 7:00 a.m. on January 1st, the 8,000 gallon disbursement should be treated as a loss in December and a gain in January. Timing differences will be monitored over time by ExSTARS.

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