May my employer provide me my Form W-2 electronically?

Yes, your employer may furnish your Form W-2, Wage and Tax Statement electronically, provided certain criteria are met:

  • You must agree to receive the Form W-2 in an electronic format and demonstrate to your employer that you'll be able to access your electronic Form W-2.
  • Prior to, or at the time of your consent, your employer must provide you a disclosure statement containing specific disclosures regarding the furnishing of the Form W-2.
  • If the statement is furnished on a website, then your employer must notify you via mail, electronic mail, or in person, that the statement is posted on a website and provide instructions on accessing and printing the statement.
  • Additionally, the electronic version of the Form W-2 must contain all required information and comply with applicable revenue procedures relating to substitute statements to recipients.