3.12.14 Income Tax Returns for Estates and Trusts (Forms 1041, 1041-QFT, and 1041-N)

Manual Transmittal

November 06, 2023

Purpose

(1) This transmits revised IRM Section 3.12.14, Error Resolution, Income Tax Returns for Estates and Trusts (Form 1041, Form 1041-QFT, and Form 1041-N).

Material Changes

(1) IRM 3.12.14.2.1Taxpayer Advocate Service - Updated per Consistency Template. (IPU 23U0123 issued 01-18-2023)

(2) IRM 3.12.14.6.1.1(6) Perfecting Form 1041 and Error Screen Displays - Changed Correspondence Imaging System (CIS) to Correspondence Imaging Inventory (CII). (IPU 23U0123 issued 01-18-2023)

(3) IRM 3.12.14.6.2(5) Correspondence - Changed Correspondence Imaging System (CIS) to Correspondence Imaging Inventory (CII). (IPU 23U0123 issued 01-18-2023)

(4) IRM 3.12.14.6.2.1Correspondence Imaging Inventory (CII) Returns -Changed Correspondence Imaging System (CIS) to Correspondence Imaging Inventory (CII) throughout this subsection. (IPU 23U0123 issued 01-18-2023)

(5) IRM 3.12.14.6.3(13) Action Codes - Removed temporary guidance, due to return to normal processing times, post-pandemic.

(6) IRM 3.12.14.6.8(6) ♦Working Trail♦ - Removed "line through the DLN" to improve the process for Rejects and Files.

(7) IRM 3.12.14.6.10(4) Streamlined Filing Compliance Process - Changed Correspondence Imaging System (CIS) to Correspondence Imaging Inventory (CII). (IPU 23U0123 issued 01-18-2023)

(8) IRM 3.12.14.6.12Section 965 Returns - Revised effective years.

(9) IRM 3.12.14.6.13Elective or Deemed Payment Election (DPE) and Credit Transfers - Added section for Elective or Deemed Payment Election and Credit Transfers per Inflation Reduction Act of 2022 and CHIPS and Science Act of 2022. (IPU 23U0527 issued 04-21-2023)

(10) IRM 3.12.14.7.5(4) Part IV Errors - Consistency/Math Errors - Corrected IRM reference to error codes. (IPU 23U0176 issued 01-26-2023)

(11) IRM 3.12.14.8.2Section 01 - Updated Field 01ADC character length to 15 to match new programming.

(12) IRM 3.12.14.8.6Field 01FID - Added QDT exemption amount for tax year 2023.

(13) IRM 3.12.14.8.16(2) Field 01ADC - Updated Field 01ADC character length to 15 to match new programming. Added Audit Code 7.

(14) IRM 3.12.14.8.25(4) Field 01RPC - Return Processing Code (RPC) - Added RPC J, "K" , "L" and "M" for Elective or Deemed Payment Election and Credit Transfers per IRA 2022. (IPU 23U0527 issued 04-21-2023). Added instruction that applies only to 202201 - 202212 tax periods.

(15) IRM 3.12.14.9.8Field 02ZIP - Added Form 8822-B procedures.

(16) IRM 3.12.14.10.1Section 04 - Added new field 04NEX for line 11 exemption amount on Form 1041-N.

(17) IRM 3.12.14.10.3.20Field 04NEX - Added subsection for new field 04NEX, line 11 exemption amount on Form 1041-N.

(18) IRM 3.12.14.11.1Section 05 - Added new fields per Form 1041 WRN dated 04-05-2023.

(19) IRM 3.12.14.11.9General Business Credits - Removed outdated information location of GBC credits.

(20) IRM 3.12.14.11.16Field 05GIC - Added new field per Form 1041 WRN dated 04-05-2023.

(21) IRM 3.12.14.11.17Field 05GLH - Added new field per Form 1041 WRN dated 04-05-2023.

(22) IRM 3.12.14.11.18Field 05G06 - Updated for new line 6c per Form 1041 WRN dated 04-05-2023.

(23) IRM 3.12.14.11.31Field 0516A - Updated title to match new line description per Form 1041 WRN dated 04-05-2023.

(24) IRM 3.12.14.11.32Field 05EPE - Added new field per Form 1041 WRN dated 04-05-2023.

(25) IRM 3.12.14.11.33Field 05EPV - Added new verified field.

(26) IRM 3.12.14.11.34Field 05OCP - Added new field per Form 1041 WRN dated 04-05-2023.

(27) IRM 3.12.14.11.35Field 05G17 - Added tax period validity per new programming.

(28) IRM 3.12.14.11.36Field 0518A - Added tax period validity per new programming.

(29) IRM 3.12.14.11.37Field 0518B - Added tax period validity per new programming.

(30) IRM 3.12.14.11.38Field 05DAC - Added new field per Form 1041 WRN dated 04-05-2023.

(31) IRM 3.12.14.11.40Field 05TCV - Added new verified field.

(32) IRM 3.12.14.13.3.1Field 0701A - Added minimum wage amount for tax year 2023.

(33) IRM 3.12.14.21Sections 23 through 25 - Form 3800 - Updated for 2023 revision. Removed instruction that all fields must be positive. Removed instruction that all math computations are based on Parts I and II fields. Added table for determining correspondence.

(34) IRM 3.12.14.21.1Section 23 - Added and removed fields per 2023 revision of Form 3800 and associated new programming.

(35) IRM 3.12.14.21.2Section 24 - Moved field 24OER to correct place in list of displayed fields. (IPU 23U0311 issued 02-27-2023) Removed 24OER per new programming for 2023 Form 3800. Added and removed fields per 2023 revision of Form 3800 and associated new programming. Deleted subsections 1 through 11 (Fields 2401J through 2401W), because those fields have been removed from the programming.

(36) IRM 3.12.14.21.3Section 25 - Added and removed fields per 2023 revision of Form 3800 and associated new programming. Deleted subsections 1 through 7 (Fields 2501X through 25AAE), because those fields have been removed from the programming.

(37) IRM 3.12.14.24Section 31 - Added new Section 31 for Form 8936, Schedule A.

(38) IRM 3.12.14.24.1Section 31 - Fields Displayed - Added new subsection for Form 8936, Schedule A fields displayed.

(39) IRM 3.12.14.24.2Fields 311IN and 312IN - Added subsection for VIN indicator fields.

(40) IRM 3.12.14.24.3Field 313IN - Added subsection for "more than 2 Schedule As" indicator field.

(41) IRM 3.12.14.25.1Error Code 001 - Tax Year - Updated to match Consistency Template. Updated tax year in Statute exception process. (IPU 23U0123 issued 01-18-2023)

(42) IRM 3.12.14.25.11.2Error Code 026 - Added link to No Reply Procedures here and in other error codes throughout the IRM.

(43) IRM 3.12.14.25.11.3Suspense Correction - Error Code 026 - Deleted table that had incorrect and incomplete information from EC 026 flowchart and left reference to flowchart as correction procedures. (IPU 23U0176 issued 01-26-2023)

(44) IRM 3.12.14.25.14Error Code 062 - Field 2301D has been removed from programming.

(45) IRM 3.12.14.25.16.2Error Code 162 - Added minimum amount for tax year 2023.

(46) IRM 3.12.14.25.17.1Error Code 163 - Removed reference to 2401V.

(47) IRM 3.12.14.25.27.2Error Code 830 - Updated with TY23 QDT amount.

(48) IRM 3.12.14.25.31.2Error Code 839 - Added standard deduction amount for current year. Added several conversion lines.

(49) IRM 3.12.14.25.34Error Code 845 - Added new field 04NEX.

(50) IRM 3.12.14.25.37.2Error Code 848 - Added QDT exemption amount for tax year 2023.

(51) IRM 3.12.14.25.40.2.3Error Code 857 - Updated Schedule D taxable minimum amount for tax year 2023.

(52) IRM 3.12.14.25.42.2Error Code 861 - Updated highest tax bracket amount for tax year 2023.

(53) IRM 3.12.14.25.44Error Code 864 - Added new error code for the new Clean Vehicle Credit.

(54) IRM 3.12.14.25.44.1EC 864 Invalid Condition - Added invalid conditions for new Error Code 864.

(55) IRM 3.12.14.25.44.2EC 864 Correction Procedures - Added correction procedures for new Error Code 864.

(56) IRM 3.12.14.25.45Error Code 866 - Added Field 31RED>.

(57) IRM 3.12.14.25.45.2EC 866 Correction Procedures - Edited correction procedures per Form 1041 WRN dated 04-05-2023.

(58) IRM 3.12.14.25.45.3EC 866 Valid TPNCs - Added new TPNC 74.

(59) IRM 3.12.14.25.46.2EC 868 Correction Procedures - Added Form 8941 amounts for tax years 2022 and 2023.

(60) IRM 3.12.14.25.49.2EC 872 Correction Procedures - Added Schedule H minimum amount for tax year 2023.

(61) IRM 3.12.14.25.54Error Code 887 - Added new fields per Form 1041 WRN dated 04-05-2023.

(62) IRM 3.12.14.25.54.2EC 887 - Correction Procedures - Added instruction for new TPNC 74.

(63) IRM 3.12.14.25.54.2.3EC 887 - Field 05G2B - Added instruction for new TPNC 74.

(64) IRM 3.12.14.25.54.2.8EC 887 - Field 05GIC - Added subsection for new field.

(65) IRM 3.12.14.25.54.2.9EC 887 - Field 05GLH - Added subsection for new field.

(66) IRM 3.12.14.25.54.2.15EC 887 - Field 31RED> - Added subsection for new field.

(67) IRM 3.12.14.25.54.4EC 887 - Valid TPNCs - Added TPNC 74.

(68) IRM 3.12.14.25.55 Error Code 890 - Added an error code for the Elective Payment Election.

(69) IRM 3.12.14.25.55.1EC 890 - Invalid Condition - Added invalid conditions for new Error Code 890.

(70) IRM 3.12.14.25.55.2EC 890 - Correction Procedures - Added correction procedures for new Error Code 890.

(71) IRM 3.12.14.25.57.1Error Code 894 - Added ending tax period to CRN 429.

(72) IRM 3.12.14.25.58Error Code 896 - Added new fields per Form 1041 WRN dated 04-05-2023.

(73) IRM 3.12.14.25.58.2EC 896 Correction Procedures - Added correction procedures for new fields.

(74) IRM 3.12.14.25.60Error Code 902 - Added new fields per Form 1041 WRN dated 04-05-2023.

(75) IRM 3.12.14.25.60.2EC 902 Correction Procedures - Added note to send TPNC 10 if taxpayer has amounts on lines 24 through 27 and enters "$0.00" on lines 28 and/or 29. (IPU 23U0176 issued 01-26-2023). Added Elective or Deemed payment election or transfer amount to Error Code 902 per IRA and CHIPS and Science Act. (IPU 23U0527 issued 04-21-2023). Added instruction to re-send previous TPNC if a “ripple” error.

(76) IRM 3.12.14.25.60.4EC 902 Valid TPNCs - Added TPNCs 73 and 74 per new programming.

(77) IRM 3.12.14.26.4Form 1040 Conversion - Added table for tax year 2023.

(78) Exhibit 3.12.14-1Form 1041 (2023) - Added exhibit for 2023 revision of Form 1041 per 04-05-2023 WRN.

(79) Exhibit 3.12.14-4Schedule I - Updated with 2023 revision information per 03-16-2023 WRN.

(80) Exhibit 3.12.14-14Form 8936, Schedule A - Added exhibit for new Form 8936, Schedule A, per 05-19-2023 WRN.

(81) Exhibit 3.12.14-15Form 8941 - Updated with 2023 revision information per 03-31-2023 WRN.

(82) Exhibit 3.12.14-17Form 3800 (2023) - Added exhibit for 2023 revision of Form 3800 per 06-27-2023 WRN.

(83) Exhibit 3.12.14-18Form 3800 (2022)- Replaced page 3 graphic with corrected version (removed field designator 2301B because that line is reserved). (IPU 23U0176 issued 01-26-2023).

(84) Exhibit 3.12.14-21Form 1041-N (2023) - Added exhibit for 2023 revision of Form 1041-N per 04-13-2023 WRN.

(85) Exhibit 3.12.14-23Form 1041-QFT (2023) - Added exhibit for 2023 revision of Form 1041-QFT per 04-06-2023 WRN.

(86) Exhibit 3.12.14-27Error Code 026 Flowchart - Suspense Correction Procedures - Replaced graphic with a corrected version (removed ADC 5 instruction). Also corrected corresponding VDN.(IPU 23U0176 issued 01-26-2023)

(87) Exhibit 3.12.14-30CRN Literals - Revised CRN 429 and 433 tax periods.

(88) Exhibit 3.12.14-31Tax Rate Schedule - Added tax table for tax year 2023.

(89) Exhibit 3.12.14-32Bankruptcy Estate Tax Rate Schedule - Added 2022 tax rate schedule. (IPU 23U0176 issued 01-26-2023). Removed faulty link to prior year schedules and replaced with actual prior year schedules. (IPU 23U0324 issued 02-28-2023). Corrected the line number for taxable income. (IPU 23U0527 issued 04-21-2023)

(90) Exhibit 3.12.14-36Taxpayer Notice Codes - Added TPNCs 73 and 74 per new programming.

(91) Exhibit 3.12.14-39No Reply Procedures - Corrected reference to line 2b of Schedule G to General Business Credit.

(92) Exhibit 3.12.14-44Tax Years and Credit Reduction States - Added Credit Reduction states for tax year 2022. Removed reference to outdated Schedule H job aid. (IPU 23U0131 issued 01-19-2023)

(93) Exhibit 3.12.14-45Acronyms and Abbreviations - Changed Correspondence Imaging System (CIS) to Correspondence Imaging Inventory (CII). (IPU 23U0123 issued 01-18-2023) Added EPE and DPE.

(94) Revised the Internal Revenue Manual (IRM), where necessary, for the following types of editorial changes:

  • Plain language, simpler words

  • Spelling, grammar, and formatting

  • IRM references, citations, and links

  • Form titles

  • IRM graphics and alternative text

  • Italics removed per IRM Style Guide

Effect on Other Documents

IRM 3.12.14 dated November 09, 2022 (effective January 1, 2023), is superseded. The following IRM Procedural Updates (IPUs), issued January 18, 2023 through April 21, 2023, have been incorporated into this IRM: 23U0123, 23U0131, 23U0176, 23U0311, 23U0324 and 23U0527.

Audience

Wage and Investment Submission Processing Error Resolution Tax Examiners.

Effective Date

(01-01-2024)

James L. Fish
Director, Submission Processing
Wage and Investment Division

Program Scope and Objectives

  1. IRM 3.12.14 provides instructions for correcting errors on the Error Resolution Systems, made by taxpayers as well as those made during Submission Processing Campus operations for all the following Business Master File (BMF) forms:

    • Form 1041 (U.S. Income Tax Return for Estates and Trusts).

    • Form 1041-QFT (U.S. Income Tax Return for Qualified Funeral Trusts).

    • Form 1041-N (U.S. Income Tax Return for Electing Alaska Native Settlement Trusts).

  2. Purpose: The Error Resolution System (ERS) is a means to resolve errors made by taxpayers and correct errors made during campus processing.

  3. Audience: This IRM is used by the following employees:

    • Supervisory Tax Examining Assistant

    • Lead Tax Examining Technician

    • Tax Examining Technician.

  4. Policy Owner: Director, Submission Processing.

  5. Program Owner: Paper Processing Branch, Business Master File (BMF) Section.

  6. Primary Stakeholders: Accounts Management (AM), Small Business/Self-Employed (SBSE), Large Business and International (LB&I), Chief Financial Officer (CFO), Taxpayer Advocate Service (TAS), Chief Counsel, Information Technology programmers, Statistics of Income (SOI), Tax Exempt/Government Entities (TEGE), Compliance, Modernized E-file (MeF), and Submission Processing (SP).

  7. Form 1041 is used by a fiduciary of a domestic estate, trust, or bankruptcy estate to report the following:

    • Income received by the estate or trust.

    • Income that is either accumulated, held for future distribution, or is distributed currently to the beneficiaries.

    • Any applicable tax liability of the fiduciary.

  8. Form 1041-QFT was added to the Internal Revenue Code by the Taxpayer Relief Act of 1997 to permit certain trusts which previously filed Form 1041 as Grantor Trusts to elect Qualified Funeral Trust status.

    • All domestic Form 1041-QFT are processed at the Kansas City Submission Processing Center (KCSPC) only.

    • All foreign Form 1041 returns (including 1041-QFT) are processed at the Ogden Submission Processing Campus (OSPC) only.

    • If Form 1041-QFT is received at any Submission Processing Campus (SPC) other than above, process as follows:

      If... Then...
      Unnumbered Form 1041-QFT Detach and forward to:
      • Non-Foreign:
        Department of Treasury
        Internal Revenue Service
        Kansas City, MO 64999

      • If foreign
        Department of Treasury
        Internal Revenue Service
        Ogden, UT 84201

      Numbered Form 1041-QFT SSPND 640 and attach Form 4227 with the notation "FORWARD TO KCSPC:"
      Department of Treasury
      Internal Revenue Service
      Kansas City, MO 64999.

      Note:

      If foreign send to OSPC with Form 4227 annotated appropriately.
      Department of Treasury
      Internal Revenue Service
      Ogden, UT 84201

  9. Form 1041-N was added to the Internal Revenue Code by the Economic Growth and Tax Reconciliation Act of 2001. All Form 1041-N are processed at the Ogden Submission Processing Campus (OSPC) only.

    • If Form 1041-N is received at any Submission Processing Campus other than OSPC, process as follows:

      If... Then...
      Unnumbered Form 1041-N. Detach and forward to OSPC:
      Department of Treasury
      Internal Revenue Service
      Ogden, UT 84201.
      Numbered Form 1041-N. SSPND 650 and attach Form 4227 with the notation "Forward to Ogden Submission Processing Campus"
      Department of Treasury
      Internal Revenue Service
      Ogden, UT 84201.

  10. The Return Due Date for Forms 1041, 1041-QFT, and 1041-N is the fifteenth day of the fourth month after the Tax Period Ending (April 15 for calendar year returns).

  11. This IRM cannot address every possibility that may arise while correcting Forms 1041. Taxpayer intent must be taken into consideration. In some cases, it may be necessary to refer the issue to your Subject Matter Expert (SME), lead and/or manager to determine the proper corrective action.

  12. Employees must be able to use sound judgement in some instances (i.e., when determining which Taxpayer Notice Code (TPNC) is the most appropriate to send, or determining when to correspond for clarification). If the judgement is made in the taxpayer's best interests and the reasoning is sound, no error should be charged.

Background

  1. The purpose of Error Resolution is to resolve validity errors, field errors, consistency errors, and math errors in returns and other documents for posting to the Master File. Records fall out in ERS due to the Generalized Mainline Framework (GMF). The entries from transcription are transferred to ERS fields.

  2. The GMF programming causes record to fall out to the Error Resolution System (ERS) if they fail to meet certain criteria, including:

    • Invalid characters in a field (i.e., numeric instead of alpha).

    • Invalid length of field (i.e., EIN with 8 digits instead of 9).

    • Invalid codes in field (Valid Action Codes, Audit Codes, etc., are programmed in GMF.)

    • Consistency errors - Any valid field used in any computation where the result is inconsistent with (or contradictory to) any other valid field.

    • Math errors - computer does math computation and it differs from the taxpayer’s amount.

    • Invalid tax periods and eligibility for certain credits.

  3. Employees use the ERS system and the return to correct these conditions and use IDRS (when necessary) to research.

  4. While working assigned cases, SP employees may come across some that are blocked on IDRS and can be identified by an IDRS security violation message, "Unauthorized Access to This Account". Forward the return to your manager. Managers will notify the local Planning & Analysis Staff who will scan the case and send encrypted information to the "≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡" mailbox requesting access to the account. Managers will retain the original case in a file awaiting access (can take up to 5 business days). Once notified access has been granted, the case can be worked following applicable procedures.

Authority

  1. The Internal Revenue Code of 1986 or more commonly known as the Internal Revenue Code (IRC) is the authority for these procedures. Treasury/IRS rules and regulations interpret the law. The IRC has been amended by acts and public laws such as the following:

    • The Protecting Americans from Tax Hikes (PATH) Act

    • Hiring Incentives to Restore Employment (HIRE) Act

    • Consolidated Appropriations Act (Extenders)

    • American Taxpayer Relief Act (ATRA)

    • Health Care and Education Reconciliation Act

    • Patient Protection and Affordable Care Act (ACA)

    • Foreign Account Tax Compliance Act (FATCA)

    • Internal Revenue Service Restructuring and Reform Act of 1998 (RRA 98)

    • Section 2006(a) of the Surface Transportation and Veterans Health Care Choice Improvement Act of 2015, Public Law (PL) 114-41, changed the return due dates for returns of partnerships, and C corporations.

    Note:

    The above list may not be all inclusive of the various updates to the IRC.

  2. All Policy Statements for Submission Processing are contained in IRM 1.2.12, Servicewide Policies and Authorities - Policy Statements for Submission Processing Activities.

Responsibilities

  1. The Director of the Submission Processing Campus (SPC) is responsible for monitoring operational performance for that SPC.

  2. The Operations Manager is responsible for monitoring operational performance for their operation.

  3. The team manager/lead is responsible for performance monitoring and ensuring employees have the tools to perform their duties.

  4. The team employees are responsible to follow the instructions contained in this IRM and maintain updated IRM procedures.

Program Management and Review

  1. System Control Reports: The reports are stored on 4 ECC Z/OS Mainframes and can be retrieved through Control-D/ Web Access Server. See IRM 3.12.38, Error Resolution, BMF General Instructions, for a general listing of the reports.

  2. Program Effectiveness: Is measured through Embedded Quality Submission Processing (EQSP) application used for quality review of the returns corrected in ERS. The applications capture evaluative and non-evaluative data obtained from monitoring submission processing activities. Reports can be generated for planning and training purposes.

  3. Annual Review: Is performed by Federal Managers Financial Integrity Act (FMFIA) to ensure accuracy and promote consistent tax administration.

Program Controls

  1. Quality Review is conducted using the Embedded Quality Submission Processing (EQSP) application. A statistical valid sample size of corrected returns are pulled weekly for all tax examiners and reviewed to ensure IRM guidelines are followed.

Terms/Definitions

  1. The following is a list of words in this IRM that may need clarification:

    Interpretation Words

    Word Definition Example of using a word that is open to interpretation. (This column is for illustration purposes only)
    Fair Provide accurate and professional service to all persons without regard to personal bias. Treat the customer in a fair manner when working with FOIA requests.
    Usually Provide the exceptions when something is not required or what would create the unusual circumstance. Pay adjustments will be accomplished within a reasonable amount of time, usually within two (2) pay periods.
    Timely Provide the time frame to consider what is or is not timely. Process all IMF adjustments in a timely fashion.
    Significant entry Any entry other than zero or blank. For example: If line 1 has a significant entry, Edit CCC A.
     

  2. There are specific terms used when dealing with estates and trusts. See below:

    Description Definition
    Beneficiary A person designated as the recipient of funds or other property under a trust or an estate.
    Corpus The principal sum or capital of a trust or an estate, as distinguished from interest or income.
    Decedent Estate A legal entity created as the result of a person's death. The estate consists of the real and/or personal property of the deceased person. The estate pays any debts owed by the decedent and then distributes the balance of the estate's assets to the beneficiaries of the estate.
    Exemption Amounts Determined based on whether the fiduciary is filing for a decedent's estate or trust. Exemption amounts are claimed on Line 21 of Form 1041.
    Fiduciary Trustee of a trust; or executor, executrix, administrator, administratrix, personal representative, or person in possession of property of a decedent's estate.
    Maker, Grantor, etc. The person/organization to the extent such person /organization either creates a trust, or directly or indirectly makes a gratuitous transfer to the trust.
    Trust A legal entity created under state law and taxed under federal law. The trust can be created either under a will or inter vivos action.

  3. There are many types of trusts as shown in the following:

    Description Definition
    Simple Trust When the trust instrument requires that all income be distributed currently, with no authority to make charitable contributions, and the trust doesn’t distribute amounts allocated to the corpus of the trust.

    Note:

    A trust is a Simple Trust only for the year in which it distributes income and makes no other distributions to beneficiaries. For a year when the trust does not meet these requirements, it is a "Complex Trust" .

    Complex Trust A trust which, for the taxable year, does not qualify as a Simple Trust
    Grantor Trust A trust in which the grantor retains certain powers of ownership or benefits. In general, a grantor trust is ignored for tax purposes and all income, deductions, etc. from the trust is taxable Income of the grantor.
    Grantor Trusts (Non-Taxable) Report Income, Deductions, and Credits on Form 1040
    Grantor Trusts (Partially Taxable) Report Income, Deductions, and Credits on Form 1041
    Ancillary and Domiciliary Trust A trust which exists in a foreign state because the grantor is domiciled (resides) in another state.
    Clifford Trust A Grantor Trust where the assets are placed in a trust temporarily and then revert to the grantor.
    Conservatorship A trust (not an estate) which is usually set up by a court for an incompetent person. (Not necessarily a trust for tax purposes)
    Generation Skipping Trust A trust with beneficiaries who are more than one generation younger than the grantor's generation.
    Guardianship/Custodianship A trust usually set up for a minor. (Not necessarily a trust for tax purposes)
    Inter Vivos Trust Established by a grantor during the grantor's lifetime.
    Irrevocable Trust The grantor or non-adverse party does not have power to revoke the trust. The trust will pay all taxes unless the grantor retains other powers of ownership or benefit. The trust cannot be revoked or amended.
    Non-Explicit Trust An arrangement that has substantially the same effect as a trust will be treated as a trust even though it is not an explicit trust. Examples of such arrangements are insurance and annuity contracts, arrangements involving life estates and remainders. Non-Explicit Trusts do not include Decedent's Estate.
    Pooled Income Fund A fund maintained by a public charity which provides contributors to the fund with an income interest for life with remainder to the public charity.
    QTIP Trust A trust established, whether during life or at death, for the benefit of the grantor's or decedent's spouse that qualifies for the gift or estate tax marital deduction as qualified terminable interest property described in IRC 2523(f) (gift tax) or IRC 2056(b)(7) (estate tax).
    Qualified Disability Trust A qualified disability trust is normally a trust set up for a person that qualifies under the Social Security Act as being 100% disabled. The trust is entitled to a larger exemption than a simple or complex trust.
    Qualified/Pre-Need Funeral Trust A trust which has elected to be taxed as a qualified funeral trust. Normally, one Form 1041-QFT will be filed in lieu of one or more Form 1041. However, if Form 1041 is received with the notation Qualified Funeral Trust, Pre-need Funeral Trust, etc., process as a Form 1041 filed for a Grantor Trust.
    Residual Trust Established under the terms of the will to receive that part of an estate that remains after the payment of all debts, charges, devises, and specific and pecuniary bequests.
    Revocable Trust The grantor or a non-adverse party has power to revoke the trust. The grantor of the trust will pay the taxes of the trust on their Form 1040 return. The trustee will file Form 1041 return for Information Only purposes unless they select an optional filing method.
    Testamentary Trust Set forth or contained in a Will or a formal declaration of a person's wishes as to the disposition of the property after their death. A paper, instrument, document, gift, appointment, etc., is said to be testamentary when it is written or made so as not to take effect until after the death of the person making it, and to be revocable and retain the property under their control during his or her life, although they may have believed that it would operate as an instrument of a different character.
    Trust Under the Will The same as a Testamentary Trust.

  4. There are many types of estates, as shown below:

    Description Definition
    Ancillary Estate A supplementary or secondary estate situated in a foreign state where the deceased person owned assets, often real property. For federal tax purposes, there is a single estate, but probate may be required in more than one state if the decedent owned property in multiple states at the time of death.
    Bankruptcy Estate A separate and distinct taxable entity from the individual debtor created when an individual debtor files for bankruptcy under Chapter 7 or 11. This creates a separate estate consisting of property that belongs to the debtor before the filing date.
    Decedent's Estate Estate of a deceased person that is a taxable entity separate from the decedent. It exists until the final distribution of the assets are made to the heirs and other beneficiaries.
    Domiciliary Estate Estate situated in the state of the deceased person’s permanent residence.
    Probate Estate The same as an Estate entity. Probating an estate in court is done to establish that the Will is authentic or valid.

  5. See Exhibit 3.12.14-45, Acronyms and Abbreviations.

Related Resources

  1. The following is a list of resources available:

    • Servicewide Electronic Research Program (SERP)

    • Submission Processing Design Center (SPDC)

    • Integrated Automation Technologies (IAT)

    • Integrated Data Retrieval System (IDRS)

Acronyms and Abbreviations

  1. See Exhibit 3.12.14-45, Acronyms and Abbreviations.

♦Business Master File (BMF) Consistency♦

  1. The purpose of this initiative is to achieve consistency in the Business Master File (BMF) Error Resolution System (ERS) processing IRMs.

  2. Topics for BMF Consistency have been identified and developed as a coordinated effort between Kansas City, Ogden, and Paper Processing Branch BMF Code & Edit/ERS Section.

  3. BMF Consistency subsections are identified by a "♦" (diamond) before and after the title.

  4. The text in normal print is the common processes for BMF returns. The text in bold print is form specific and applies to this IRM only.

♦Taxpayer Advocate Service (TAS)♦

  1. The Taxpayer Advocate Service (TAS) is an independent organization within the Internal Revenue Service (IRS), led by the National Taxpayer Advocate. Its job is to protect taxpayers’ rights by striving to ensure that every taxpayer is treated fairly and knows and understands their rights under the Taxpayer Bill of Rights (TBOR). TAS offers free help to taxpayers, including when taxpayers face financial difficulties due to an IRS problem, when they are unable to resolve tax problems they haven’t been able to resolve on their own, or when they need assistance to address an IRS system, process, or procedure that is not functioning as it should. TAS has at least one taxpayer advocate office located in every state, the District of Columbia, and Puerto Rico.

  2. TAS uses Form 12412, Operations Assistance Request (OAR), to start the OAR process of referring a case to the Wage and Investment (W&I) Division, to affect the resolution of the taxpayer’s problem. For more information, refer to IRM 13.1.19, Taxpayer Advocate Service, Taxpayer Advocate Case Procedures, Advocating with Operations Assistance Requests (OARs).

  3. Refer taxpayers to TAS when the contact meets TAS criteria or when Form 911, Request for Taxpayer Advocate Service Assistance (and Application for Taxpayer Assistance Order), is attached and steps cannot be taken to resolve the taxpayer's issue the same day.

  4. The definition of "same day resolution" is within 24 hours. The following two situations meet the definition of "same day resolution" :

    • The issue can be resolved within 24 hours.

    • IRS takes steps within 24 hours to resolve the taxpayer’s issue.

    See IRM 13.1.7.6, Same Day Resolution by Operations.

  5. When making a TAS referral, use Form 911, and forward to TAS following your local procedures.

  6. See IRM 13.1.7, Taxpayer Advocate Service (TAS) Case Criteria, for more information.

♦TAS - Service Level Agreements (SLAs)♦
  1. The National Taxpayer Advocate reached agreements with the Commissioners of the Wage and Investment (W&I) Division, Small Business and Self-Employed (SBSE) Division, Tax Exemption Government Entities (TEGE), Criminal Investigation (CI), Appeals and Large Business and International (LB&I), that outline the procedures and responsibilities for the processing of Taxpayer Advocate Service (TAS) casework when either the statutory or delegated authority to complete a case transaction rests outside of TAS. These agreements are known as Service Level Agreements (SLAs).

  2. The SLAs are located at https://irssource.web.irs.gov/TAS/SitePages/SLA.aspx.

♦IRM Deviation Procedures♦

  1. IRM deviations must be submitted in writing following instructions from IRM 1.11.2.4, When Procedures Deviate from the IRM, and elevated through appropriate channels for executive approval.

♦Business Master File (BMF) Identity Theft♦

  1. BMF Identity Theft is increasing. If a tax examiner in Submission Processing (SP) Error resolution System (ERS) finds a case with attachments or correspondence indicating the taxpayer is a victim of ID Theft:

    1. SSPND 360 to route the return to Planning & Analysis (P&A).

    2. Attach Form 4227 (or other appropriate routing slip) with the notation “ID THEFT”.

    3. Provide the entire case to your senior/lead.

    Your senior/lead will expedite the case to the P&A staff for referral to one of the SP BMF ID Theft liaisons. The taxpayer must indicate that they are a victim of "ID Theft" ; do not send cases that are subject to "Criminal Investigation (CI)" , "Examination (Exam)" or "Fraud" review.

♦Use of Fax for Taxpayer Submissions♦

  1. Taxpayers may send tax return information via fax as part of return perfection even when submitting a signature. In circumstances where contact with the taxpayer was made and documented, faxed signatures are acceptable.

  2. Contact with the taxpayer may be by telephone or correspondence. Follow local procedures to decide which method of contact to use.

  3. Indicate the fax paragraph on the approved Correspondence Action Sheet to inform the taxpayer of the fax options.

  4. Use the following resources to make sure you are speaking with the taxpayer or authorized representative before disclosing any tax information:

    • IRM 21.1.3.2.3, Required Taxpayer Authentication

    • IRM 21.1.3.2.4, Additional Taxpayer Authentication

  5. Before leaving any messages on a taxpayer's answering machine, review:

    • IRM 10.5.1.6.7.2, Answering Machine or Voicemail

    • IRM 11.3.1.14, Facsimile (FAX), Electronic Facsimile (E-FAX), and IRS Internal Enterprise Electronic Facsimile (EEFAX) Transmission of Tax Information

♦IRS Employee Contacts♦

  1. The Internal Revenue Service Restructuring and Reform Act of 1998 (RRA98), 3705(a), provides identification requirements for all IRS employees working tax-related matters. IRS employees are required to give their name and unique identification number during taxpayer telephone, face to face, and written contact. In addition, a telephone number is required on all taxpayer correspondence. This will provide taxpayers with enough information to identify an IRS employee who has previously assisted with tax related matters.

  2. All IRS employees who communicate by telephone, correspondence or face to face, with taxpayers or their personal representative, on tax-related matters are required to provide (at a minimum) the following information:

    1. Telephone Contact - Their title (e.g., Mr., Mrs., Ms., Miss), last name and badge identification (ID Card) number.

    2. Face to Face Contact - Their title (e.g., Mr., Mrs., Ms., Miss), provided as appropriate during the conversation, their last name and badge identification (ID Card) number.

    3. Correspondence - All correspondence must include a telephone number where the taxpayer's question can be answered. In addition, manually generated and handwritten correspondence must have their title (e.g., Mr., Mrs., Ms., Miss), last name, and IDRS (Integrated Data Retrieval System) number, letter system number or their badge identification (ID Card) number.

    4. The IDRS number and numbers for some other letter systems are automatically generated. If it is not generated or a handwritten note is prepared, the badge identification (ID Card) number must be used. Toll-free employees may also provide their location for identification purposes. Faxes to taxpayers on tax-related matters are considered manually generated correspondence and must include the required information.

    5. Correspondence, whether sent directly to the taxpayer or to the taxpayer's personal representative, must contain the required information.

    6. When a taxpayer requests to speak with a specific employee who previously handled their inquiry or request, or complains about the level of service previously provided, every attempt should be made to resolve the taxpayer's inquiry. If the issue cannot be resolve, the employee should refer the inquiry using established procedures to his or her manager.

    7. Correspondex letters will require a specific employee name and telephone number only if the employee initiating the correspondence is in the best position to respond to any questions that the taxpayer may have about the correspondence, or the employee is asking the taxpayer to provide additional case-related information.

    8. Otherwise, if the taxpayer does not need to contact a specific employee, the correspondence needs only an IRS telephone number and standard signature.

    9. Secretaries, receptionists, or other people who answer the telephone in functional offices need to identify themselves and should provide their badge identification (ID Card) number only if they are answering telephones which are routinely used to provide tax or account information.

    10. It is not necessary to repeat the badge identification (ID Card) number on a subsequent contact, when the nature of an employee's work involves multiple contacts with the same taxpayer, and the employee has given the taxpayer (either telephone or in-person) his or her badge identification (ID Card) number on the first contact.

    Note:

    The Taxpayer Bill of Rights adopted by IRS in June 2014 provides that taxpayers have the right to receive prompt, courteous and professional assistance in their dealings with the IRS. They are to be spoken to in a way that is easily understood and any correspondence from the IRS must be clear and understandable. They have the right to speak to a supervisor whenever quality service is not received.

♦CADE 2♦

  1. The Customer Account Data Engine (CADE) 2 Program Office in Headquarters, is charged with the primary goal to implement a single, modernized programming solution which provides daily processing of taxpayer accounts.

  2. The CADE 2 solution is comprised of several components, to modernize the IRS to a daily processing environment with several Transition States.

  3. The BMF campus cycles are:

    • Campus Cycle: Thursday - Wednesday

    • Master File Processing: Friday - Thursday

    • Notice Review: Saturday - Monday (8+ days)

    • Unpostables: New available Tuesday; Closing Tuesday

  4. BMF transaction posting time frames are outlined as follows:

    1. Transactions will be viewable using CFOL command codes on Saturday following the weekly Master Files processing run on Thursday.

    2. Transactions will be viewable as posted transactions using IDRS command codes on Monday, following the weekly Master File processing run on Thursday.

      Note:

      With the acceleration of the IDRS weekly analysis being performed the weekend directly after the Master File processing on Thursday, transactions will be posted instead of in pending status on Monday.

  5. Transaction posting dates will reflect a format of YYYYCCDD. YYYY will indicate the year. CC will indicate the posting cycle. For IMF transactions, the following values for DD are defined:

    • 01 = Friday

    • 02 = Monday

    • 03 = Tuesday

    • 04 = Wednesday

    • 05 = Thursday

      Note:

      BMF cycle posting dates on BMFOL will continue to reflect YYYYCC. YYYY will indicate the year. CC will indicate the posting cycle. BMF posting cycles in TXMOD will reflect a format of YYYYCCDD. The DD value will be 08.

♦Criminal Investigation (CI) Referrals♦

  1. Criminal Investigation (CI) investigates potential criminal violations of the Internal Revenue Code (IRC) and related financial crimes. Criminal violations of the IRC include willful attempts to evade or defeat the income tax. Criminal tax violations also include the willful failure to collect or pay over tax and false claims for refunds based on bogus return information.

  2. If CI has stamped the return, no further CI action is required.

  3. For returns with refund claims of ≡ ≡ ≡ ≡ ≡ ≡ ≡ or more, do the following:

    Caution:

    If there is no indication Code and Edit (C&E) made a copy and sent to CI Referral, then see below.

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Note:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    2. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    3. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    4. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡ ≡ ≡ ≡ ≡" ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡ ≡ ≡ ≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    5. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  4. Because of the repetitive nature of the ERS/Rejects function, ERS/Rejects Tax Examining Technicians often recognize income tax return data which is outside of the norm for data found on similar returns for each income tax return type. If ERS identifies return characteristics not meeting Audit Code or Exam referral criteria it deems suspicious, CI is available to review the referral.

  5. If a suspicious return is identified, and there is no indication Code and Edit (C&E) made a copy and sent to CI Referral, then, do the following:

    1. Make a copy of the first two pages of the tax return along with any page of the return that appears suspicious.

    2. Attach Form 4227, Intra-SC Reject or Routing Slip, with a statement identifying what is suspicious about the return, to the copy.

    3. Route the copy as indicated in the table below.

      CI Referral Routing

      Ogden Kansas City
      Mail Stop 9001,
      Criminal Investigation (CI)
      Mail Stop S2 9000,
      Criminal Investigation (CI)
       

    4. Edit an action trail "Copy to CI" , or "CI Referral" , or similar language in the lower left corner going vertically up the side of the return.

    5. Continue processing the return.

  6. If the return fits other criteria (e.g., Frivolous Argument), take appropriate action.

♦Examination (Exam) "Funny Box" ♦

  1. The primary objective in identifying tax returns for examination is to promote the highest degree of voluntary compliance. Examination will provide support and assist Submission Processing (SP) with any questionable return identified during processing. Exam has a vast multitude of programs and tolerance criteria already identified in various IRM sections. Exam does not restrict SP with the flexibility to refer questions returns other than what is currently identified in various IRMs.

  2. Some returns will need special care. If the withholding is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, attach Form 4227 and place in the locally designated basket for Examination, Frivolous Return Program (FRP) for review. Pay particular attention to returns with Form 1099-OID attached.

♦Frivolous Returns and Claims♦

  1. A frivolous argument is used for the purpose of expressing dissatisfaction with the substance, form or administration of the tax laws by attempting to illegally avoid or reduce tax liabilities. Recognized frivolous arguments made by businesses include, but are not limited to, the examples in IRM 25.25.10, Frivolous Return Program (FRP), shown in Exhibit 3.12.14-41 , Potential Frivolous Arguments for Examination Review.

  2. Review the return to determine whether it appears to be a frivolous argument reported on return.

    If... Then...
    The return meets any of the conditions identified as a frivolous return. See Exhibit 3.12.14-41, Potential Frivolous Arguments for Examination Review.

    Exception:

    If the return shows Action Code 331, and has a Form 4227 attached with the remarks, "Refer to Exam FRP for audit after processing" , continue to next procedure.

    SSPND 331, attach routing slip marked FRP, and place the return in the locally designated basket for Examination, Frivolous Return Program (FRP) for review.
    Examination has selected the return as frivolous, e.g., indicated by an Action Code 331, and a Form 4227 with the remarks "Refer to Exam FRP for audit after process" , but sends the return for processing. Continue processing the return using procedures in IRM 3.12.14. However, do not circle or void the Action Code indicating a frivolous return.

    Note:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡ ≡" ≡ ≡"≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Schedules Found in Form 1041

  1. The following schedules are found within Form 1041:

    • Schedule A, Charitable Deductions - Used by a trust or estate that claims a contribution deduction under IRC 642(c), or by a trust described in IRC 4947(a)(2).

    • Schedule B, Income Distribution Deduction.

    • Schedule G, Tax Computation and Payments

  2. Listed below are additional schedules and forms which may be filed with Form 1041:

    • Schedule C, Business Income or Loss

    • Schedule D, Capital Gains and Losses - Used to report details of gain or loss, from the sales or exchanges of capital assets.

    • Schedule E, Supplemental Income and Loss

    • Schedule F, Farm Income or Loss

    • Schedule H (Form 1040), Household Employment Taxes

    • Schedule I, Alternative Minimum Tax

    • Schedule J, Accumulation Distribution for Certain Complex Trusts - Used by domestic complex trusts to report accumulation distributions.

    • Schedule K-1, Beneficiary's Share of Income, Deductions, Credits, etc. - Used to report each beneficiary's share of the Income, Deductions, Credits, and Alternative Minimum Taxable Income from the estate or trust.

    • Form 1041-A, U.S. Information Return - Trust Accumulation of Charitable Accounts - Used by a trust that claims a contribution deduction under IRC 642(c), or by a trust described in IRC 4947(a)(2).

    • Form 1041-ES, Estimated Income Tax for Fiduciaries - Used to figure and pay Estimated Tax for trusts or estates.

    • Form 1041-T, Transmittal of Estimated Tax Credited to Beneficiaries - Used by an estate or trust to make an election under IRC 643(g) to allocate an Estimated Tax payment to beneficiaries.

    • Form 3800, General Business Credits

      Note:

      See Part III, Form 3800, lines 1a-1zz, line 3, and line 4a-4z for additional forms that can be attached to support entry on Form 3800.

    • Form 4136, Computation of Credit for Federal Tax on Fuels

    • Form 4797, Sale of Business Property

    • Form 4952, Investment Interest Expense Deduction

    • Form 5884-B, New Hire Retention Credit (2011 tax year only)

    • Form 8913, Credit for Federal Telephone Excise Tax Paid (2006 tax year only)

    • Form 8939, Statement of Foreign Financial Assets

    • Form 8941, Credit for Small Employers Health Insurance Premiums

    • Form 8948, Preparer Explanation for Not Filing Electronically

    • Form 8949, Sales and Other Dispositions of Capital Assets

    • Form 8960, Net Investment Income Tax - Individuals, Estates, and Trusts

    • Form 8978, Partner’s Audit Liability Under Section 6226 (2017 and later)

    • Form 8995, Qualified Business Income Deduction Simplified Computation (2019 and later)

    • Form 8995-A, Qualified Business Income Deduction (2019 and later)

    • Form 965-A, Individual Report of Net 965 Tax Liability (2017 and later)

    • Form 982, Reduction of Tax Attributes Due to Discharge of Indebtedness

Organization, Function and Program (OFP) Codes

  1. The organization for the ERS processing is "3X000" . Consult local management for the correct code.

  2. To record the time spent reviewing and correcting the screen displays, use the following function and program codes:

    Item Form 1041 Form 1041-QFT Form 1041-N
    Function 340 340 340
    Program 11900 11910 11910
    Tax Class 2 2 2
    Document Code 44 (Paper)
    and
    36 (Electronic)
    39 39
    MFT 05 05 05
    Blocking Series 400-499 400-499 (Remit.)
    and
    500-999 (Non-Remit.)
    400-499 (Remit.)
    and
    500-999 (Non-Remit.)
    Processing Site All Campuses
    • Domestic - KCSPC

    • Foreign - OSPC

    OSPC Only
    Audit Code    
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡" ≡ ≡ ≡ ≡ ≡≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Related Forms

  1. The following forms are referred to in this IRM:

    Form Type Title Use
    Form 3465 Adjustment Request To request transfer of credits.
    Form3696 or
    Form 3696A
    Correspondence Action Sheet To initiate correspondence to taxpayers through the Typing function or via IDRS.
    Form 4227 Intra-SPC Reject To identify the reason for Routing Slip using the Action Code.
    Form 8161 ERS Return Charge-Out To charge out returns on the Suspense List, Reject Records List and Duplicate Document DLN Register. Also, Input Perfection Branch will use as a routing slip and history item.

    Note:

    Sites may use locally approved correspondence action sheets.

General Information

  1. This IRM provides definitions and terms for the issues applicable to the processing of Form 1041, Form 1041-QFT, and Form 1041-N.

General Correction Procedures

  1. This provides general correction procedures for perfecting Form 1041.

    Note:

    Quality Review reports many errors charged to ERS Tax Examiners are due to uncorrected transcription errors. Always verify transcription and editing for errors unless the error code specifically tells you to drop and transmit.

    Exception:

    Electronically submitted returns can’t have transcription errors

Perfecting Form 1041 and Error Screen Displays
  1. Form 1041 Error Screen Displays shows the following data as part of the standard display heading:

    • Document Locator Number (DLN)

    • Employer Identification Number (EIN)

    • Check Digits/Name Control (NC)

    • Current processing date

    • ERS Status Code

      Note:

      Previously assigned Taxpayer Notice Codes are displayed in the upper right corner (beneath the header information).

  2. Before making corrections to the Error Screen Displays, ensure that the DLN of the screen display matches the DLN of the document. If one field in the display heading is incorrect, correct as follows:

    If... Then...
    DLN is incorrect
    1. Stop processing.

    2. Give the block to your manager.

    EIN is incorrect
    1. GTSEC 01.

    2. Enter the correct data to Section 01.

      Note:

      The original error condition should be displayed.

    Name Control is incorrect
    1. GTSEC 01.

    2. Enter the correct data to Section 01.

      Note:

      The original error condition should be displayed.

    Current Processing Date is incorrect
    1. Stop processing.

    2. Give the block to your manager.

  3. Returns may be in error due to a "mixed data situation" . This occurs when information from two taxpayers' returns appears on the error record under one DLN or the DLN does not match the return on the screen display. If this occurs:

    1. Stop processing.

    2. Give the block to your manager to determine if the mixed data can be corrected via the terminal screen displays or will take action to have the blocks deleted and reinput.

  4. Determine if taxpayer entries are on the appropriate lines of Form 1041.

    • Correct all misplaced entries, coding errors and transcription errors in each section and field of the screen display.

    • Follow specific instructions for each section and field.

    • Make certain all sections and fields were transcribed.

    • Check all fields leading to the field you're working. Also, check Form 1041 for any schedules or attachments that the taxpayer may have used in arriving at the amount in the field before assigning a TPNC.

  5. When making corrections to the Error Screen Display:

    Note:

    Be sure money amounts within a section have been transcribed in dollars-only or in dollars and cents according to the requirements shown in the instructions for each section

    .

  6. Missing Signature - A signature is required on most returns. If no signature is present:

    • If a signature is not present in the Signature Section of Form 1041 (below Line 30), SSPND 225 and correspond. (If multiple issues SSPND 211).

    • If no reply, follow "No Reply" procedures. See Exhibit 3.12.14-39, No Reply Procedures.

    • For additional instructions for processing missing signatures, see IRM 3.11.14.27, Returns and Documents Analysis, Income Tax Returns for Estates and Trusts (Forms 1041, 1041-QFT, and 1041-N).

    Exception:

    Do not correspond for a signature on "CII" returns with Form 13596 attached. Route reinput/reprocessable "CII" returns missing a signature to Accounts Management. IRM 3.12.14.6.2.1, Correspondence Imaging Inventory (CII) Returns.

  7. Error Inventory Listing -This report is printed daily and lists each Block DLN in the Error Inventory. It is used to assign work to tax examiners, to associate documents with the error records and to release documents from previous days’ workload. Unworked records will remain on the list.

  8. Change of Address -Tax Examiners may input Entity changes whenever clear and concise written notification is received from a taxpayer (i.e., a statement signed by the taxpayer informing the Service that the taxpayer wishes their address of record to be changed to a new address).

    • If correspondence (including notices) sent by the Service is returned by the taxpayer with corrections marked on the taxpayer's address information, the correspondence will constitute written notification of a change of address. The taxpayer's signature on the correspondence is not required.

    • A return (including an amended return) filed by a taxpayer with new address information is written notification of a change of address. The proper processing of the return will update the taxpayer's address of record.

    • Form 8822 (Change of Address) and Form 8822-B (Change of Address or Responsible Party) are also available for taxpayers to furnish a change of address to the Service.

  9. Cellulosic Biofuel Credit refund or CBR - May be notated on the top of some 2009 tax year returns as an indicator of the Qualified Cellulosic Biofuel Credit refund. If Form 6478, Biofuel Producer Credit, has an amount on Line 5 and/or Line 7 (2010 version - Line 5 and/or Line 8, 2008 version - Line 5 and/or Line 9), the credit will roll up to Form 3800, General Business Credits, Line 29c. These returns should be coded in C&E with an Action Code 343, which will cause the returns to fall out in ERS/Rejects for a special review.

    Caution:

    These instructions apply to 2009 tax year only, including fiscal year filers (200901 through 201011)

Error Displays and Corrections
  1. All Form 1041 Error Screen Displays will display as follows:

    • Each field is identified by an Alpha/Numeric Field Designator (AFD) before the field.

    • Fields are displayed with no breaker. Negative values are indicated by a minus (-) sign following the amount.

    • Decimal points are displayed for dollars and cents.

      Exception:

      The cents digits are not displayed for "dollars-only" fields. Two asterisks (**) are displayed in the cents position of the dollars-only field.

    • Leading zeroes in amount fields are suppressed and the significant digits are displayed beginning in the left position.

    • If more than one amount field of a record is to be shown, the fields are aligned beneath one another.

  2. Corrections are entered starting with the left-most position of the field. Blank-out unused positions.

    • If fewer than the maximum number of positions is required, the program will automatically move to the right of the digits.

    • It is not necessary to enter the decimal point.

    • A minus sign must be entered last if the amount is negative.

  3. Be careful not to enter more than the number of positions allowed for a particular field. If more data is entered, the overflow characters will display on the screen but are dropped when the field is added to the record. This is especially important for the EIN, name, and address.

  4. Corrections can be made to a displayed field by overlaying only the digits in error and not reentering the entire field. It is not necessary to eliminate the decimal point when correcting in this manner.

  5. If it is necessary to add a missing section:

    1. Transmit with Command Code GTSEC, followed by the desired Section Number.

    2. When the empty section format is displayed, enter the missing data in the proper fields and transmit with Command Code CRECT.

  6. If it is necessary to see a field or section of the record other than that shown in the display:

    1. Enter Command Code GTSEC, followed by the desired Section Number.

    2. If a correction is not made to the section, drop to the bottom of the screen and transmit.

    3. Any error display not showing all fields necessary for resolution should be reported to the National Office.

      Reminder:

      When correcting a screen display, move the cursor below the last field containing data before transmitting.

  7. If it is necessary to delete a section of the record, enter Command Code DLSEC, followed by the desired Section Number.

  8. If determined that additional information or research is necessary to resolve a Priority II, III, or IV Error (or if the error is rejected), enter the appropriate Action Code with either Command Code SSPND or RJECT.

    Note:

    For additional information on Priority Errors, IRM 3.12.14.7, Types of Errors.

Correspondence

  1. Correspondence records with Action Code 21X will be automatically suspended for a predetermined number of days or until the taxpayer replies, whichever is earlier.

    Note:

    Do not correspond for information on any return "SECURED BY EXAMINATION." If unprocessable, follow "No Reply" procedures.

  2. ERS tax examiners issuing correspondence may perform either of the following:

    • Command Code LETER.

    • Initiate correspondence by using the Form 3696, Correspondence Action Sheet, Form 3696-A, IDRS Correspondence Action Sheet or other locally approved Correspondence Action Sheet (CAS).

  3. Most correspondence is either a computer-generated notice, a computer-generated letter or a pre-printed letter.

    Note:

    All correspondence now reflects a response period within 30 days and the consequences for no reply.

  4. If special notes or letters are developed, ensure that the following guidelines are used:

    • All correspondence to taxpayers requesting information should indicate that a response is required.

    • Specify the length of time the taxpayer has to respond.

    • Include a statement about the action the IRS will take if the response is not received timely.

    • Be sure to include the following statement:
      "When you reply, please send us your telephone number and the most convenient time for us to call so we may contact you if we need additional information" .

    • Provide for a purge date at least 10 days after the date provided in the letter to the taxpayer.

    • Whenever possible, form letters should be used to correspond with taxpayers. If a CNOTE or QUICKNOTE is used, be sure that it clearly communicates the message in simple language and contains the required information.

    • When taxpayers make errors that cause delays, advise the taxpayer that they made the error and explain what the error was that caused the delay.

    • Before initiating manual correspondence on an account dealing with anything other than a recently filed return, check the Centralized Authorization File (CAF) to ensure that the information will be mailed to the taxpayer's representative (if one is on record).

  5. Missing Signature - A signature is required on most returns. If no signature is present:

    • If a signature is not present in the Signature Section of Form 1041 (below Line 30), SSPND 225 and correspond. (If multiple issues SSPND 211).

    • If no reply, follow "No Reply" procedures. See Exhibit 3.12.14-39, No Reply Procedures.

    • For additional instructions for processing missing signatures, see IRM 3.11.14.27, Returns and Documents Analysis, Income Tax Returns for Estates and Trusts (Forms 1041, 1041-QFT, and 1041-N).

    Exception:

    Do not correspond for a signature on "CII" returns with Form 13596 attached. Route reinput/reprocessable "CII" returns missing a signature to Accounts Management. IRM 3.12.14.6.2.1, Correspondence Imaging Inventory (CII) Returns.

♦Correspondence Imaging Inventory (CII) Returns♦
  1. Correspondence Imaging Inventory (CII) is an inventory system for scanning all Accounts Management (AM) receipts into digital images and working the cases from those images.

  2. "CII" returns are identified with "CII Image. Do not correspond for Signature" stamped below the signature line or "CII" annotated on the front of the return.

  3. Follow the instructions below for processing "CII" returns:

    If... And... Then...
    The CII return has a Form 13596, Reprocessing Returns attached, The return is incomplete (e.g., missing signature, schedules or forms),
    1. Do not correspond.

    2. Remove the return from the batch and SSPND 640 to have the DLN voided.

    3. Attach Form 4227, Intra SC Reject or Routing Slip, (or other appropriate routing slip) to the return and route to AM, to secure missing information.

    4. If the return comes back from AM with the information still incomplete, send the return to AM again to secure all the missing information. Indicate "Additional information needed to process incomplete CII return," or similar language on Form 4227 (or other appropriate routing slip).

    The CII return has a Form 13596, Reprocessing Returns, attached and the return is incomplete (e.g., missing signature, schedules, or forms), There is an indication on the return that correspondence has been sent (e.g., CCC 3 is edited on the return), Do not route the return to AM. Continue processing the return.
    The CII return does not have a Form 13596 attached, The return is incomplete (e.g., missing signature, schedules or forms), Research for prior posting (TC 150 posted),
    1. If TC 150 is present and the information is the same, cancel the DLN and treat as classified waste.

    2. If TC 150 is not present, follow normal correspondence procedures.

Action Codes

  1. The ERS Action Codes (AC) are used to indicate whether correspondence, research or some other action is necessary. These codes reject or suspend records, placing them in Suspense Inventory (either Workable or Unworkable) and identify the specific action taken. A listing of valid ERS Action Codes is available, see Exhibit 3.12.14-37, ERS Action Code.

  2. Action Code 001 occurs when the Block out of Balance (BOB) Resolution Function has added a missing document by only inputting the Taxpayer Identification Number (TIN) and the Name Control for the missing document. For procedures for determining and correcting Priority I Errors, IRM 3.12.14.7.2, Priority I Errors - Action Code/Unpostable Code Errors.

    Exception:

    AC 001 does not place the record in the Suspense Inventory.

  3. Code & Edit assigns Action Codes to numbered returns if the document is unprocessable. This code is edited in the lower left margin of the return and the letters "AC" may precede the code."AC" may be omitted at the option of the Campus.

  4. Correspondence Action Sheets are used for initiating correspondence and are attached by the Tax Examiner suspending the document. The Action Codes and descriptions should be sufficient for routing these returns within the Campus.

    • If Code & Edit has not assigned an Action Code (or if Integrated Submission and Remittance Processing [ISRP] did not transcribe the AC), enter the AC on Form 1041 and on the Screen Display.

  5. If the AC assigned by Code & Edit is invalid, incomplete, or is "001," the record is assigned to the Error Inventory for correction or deletion of the code.

  6. Only one AC can be assigned to a record at one time. Assign Action Codes in the following priority order:

    1. AC 310

    2. AC 320

    3. AC 4XX

    4. AC 6XX

    5. AC 3XX

    6. AC 2XX

      Note:

      If multiple conditions are present and one of them is an entity condition, enter AC 320 (Entity) as the primary code, except when AC 310 (Statute Control) is also needed. Action Code 310 will always have first priority.

  7. If more than one Action Code of the same priority is required (i.e., 342 and 355), use the code with the shortest suspense period and attach Form 4227 to indicate the second unprocessable condition.

  8. An ERS Tax Examiner may enter an Action Code on a record, correct or delete an invalid code or overlay the present AC with another to re-suspend or reject from ERS.

    • Enter a valid Action Code with a Command Code (CC) SSPND, RJECT, or NWDLN.

  9. CC SSPND -When entered by an ERS Tax Examiner, SSPND clears the record from the screen and places it in either Workable or Unworkable Suspense.

  10. CC RJECT -When entered by a Rejects Tax Examiner, RJECT rejects the record from ERS. Generally, Service Center Control File (SCCF) is automatically updated for the rejected record.

  11. CC NWDLN -When entered by a Rejects Tax Examiner, NWDLN rejects the record from ERS and establish the new DLN under which the record is to be input.

  12. Management Suspense - Management may direct that certain documents be held for further processing instructions. Some reasons for such a suspension are:

    • A computer program bug exists for a particular type of record.

    • Master File programs are not yet available or are incorrect for a specific type of document.

    • These documents will remain in the Unworkable Suspense Inventory until requested to be placed in the Workable Suspense Inventory (via the ERS Control File or until the Workable Suspense period expires, whichever comes first).

Command Codes

  1. The Command Codes needed for correcting the Error Inventory and the Workable Suspense Inventory are briefly described below. They are also explained in IRM 3.12.38, ERS, General Instructions. Any Command Code permitted by the Employees Security File is available.

  2. Command Codes are used to tell the system which function to perform.

  3. Command Codes must be entered in a valid format. Otherwise, a field error displays.

    • Correct the data entered using the applicable Command Code (CC).

  4. The valid Command Codes are:

    Command Code Description
    ACTON To establish control bases, to update or close control bases that are open, to correct name controls on dummy accounts, to append history items to modules on IDRS, and to generate TC 902 to secure tax modules and their related entity data from the Master File.
    BMFOL To research entity and/or tax data which may or may not be available on IDRS. This command code allows several screen displays based on the definer code input. It should be used in lieu of the Command Code MFTRA.
    BRTVU To access data that was transcribed from line items and/or computer-generated transactions from BMF returns and their schedules. It can be used in researching original returns.
    CRECT Displayed with all error displays.
    DLSEC To delete a section of a record.
    ENMOD To research for name control and transaction code information.
    ENREQ Entered (with a blank definer) after a response to ENMOD indicates that the entry is on the file.
    ERINV To research a DLN or TIN on ERS.
    ERVOL Used with a Status Code to display the number of records in the current Workable Inventory.
    GTREC To access the first error in a block in the Error Inventory or a specific record in the Workable Suspense Inventory.
    GTRECW To retrieve and correct an error record that has been previously worked. Can be used only on the day that the record block was worked.
    GTSEC To obtain the display of any section of an error record in process.
    INOLE To research the entity module. This information includes name lines, name control, address, employment codes, filing requirements, etc.
    MFREQ To request an entity module or a tax module and its related entity data from Individual Master File (IMF), BMF, Individual Retirement Account (IRA), or Employee Plan Master File (EPMF) when case control is not required.
    NAMEB/NAMEE To research for a missing TIN. A name is required to be input to research the Names Search Facility (NSF).
    NWDLN To change (renumber) the DLN and MFT of the record and reject the record.
    RJECT To reject a record from ERS.
    SSPND To assign an Action Code when placing a record in suspense.
    TERUP To allow an employee to delete his/her erroneous entry on the day of input. An employee can only delete his/her own entries.
    TRDBV Tax Return Data Base—To access 100% of return data as well as all subsequent corrections entered via ERS and Generalized Unpostable Framework (GUF). This command code can be used to verify specific line items (including any correction activity), resolve taxpayer inquiries, identify refund issues, and verify filing and return status. Also, available is Command Code TRERS, which will link the DLN entered with Command Code GTREC to Command Code TRDBV.
    TRERS Is an extension of CC TRDBV developed for ERS processing and acts like TRDBV. It allows the TE to select a return based on the DLN of the latest GTREC command executed.

Taxpayer Notice Codes (TPNC) - 6 Positions

  1. This code is used when a math error is present involving Tax liability or Tax Due/Overpayment. Each math error display requires a correction to a field or the assignment of a TPNC.

    • TPNCs are entered on the terminal screen following the literal "NC" and in the upper left corner of Form 1041.

      Reminder:

      The transmission of a TPNC cannot be accompanied by any other correction.

  2. A TPNC is entered only after determining that no other corrections to the record can be made. Before assignment of a TPNC:

    • All corrections must be entered and transmitted for each error condition.

    • A working trail showing the changes made must be edited on the return at the point of error.

    • The Total Tax (Line 23) must be present.

    Caution:

    If a math error ripples to another error code, verify the tax, using the spreadsheets on SERP, before rippling the TPNC.

  3. Each math error has certain TPNCs that are valid to clear that error. If an invalid code is assigned, the error will re-display.

  4. Each Form 1041 can have a maximum of three TPNCs.

    • If more than three TPNCs are needed, assign TPNC 90 as the third notice code and list the errors for Notice Review to type and send to the taxpayer.

  5. TPNC 90 is a "fill-in" and should be used when no other TPNC fully explains the correction(s) made or when more than three or more notice codes are necessary. In January 2014, The Taxpayer Notice Code (TPNC) 90 Math Error (ME) Code literals were programmed into the Online Notice Review (OLNR) Retype Application for Notice Review (NR). This addition will eliminate the need for the NR tax examiner to manually type the notice literal and reduce potential copying/typing incorrect paragraphs/messages in the notices. For a full listing of the programmed TPNC 90 Math Error Codes, see TPNC 90 Math Error Code Job Aid, http://serp.enterprise.irs.gov/databases/portals/sp/bmf/ers/job-aids.html.

  6. When the ERS tax examiner sends a TPNC 90, he/she will do the following:

    • Write on the returns "TPNC 90 - ##" (where ## represents the programmed TPNC 90 Math Error Code number.

    • Notate TPNC 90 (or similar language) and the date of Form 1332, Block and Selection Record or Form 813, Document Register.

    • Place the return in the TPNC 90 designated area (basket/tub).

  7. If there is not an applicable TPNC 90 Math Error Code, then the ERS tax examiner will do the following:

    • Attach the applicable TPNC 90 slip of paper to the front of the return, after completing applicable fields.

    • Notate TPNC 90 (or similar language) and the date of Form 1332, Block and Selection Record or Form 813, Document Register

    • Place the return in the TPNC 90 designated area (basket/tub).

  8. Make sure that the return needing a TPNC 90 leaves Error Resolution System (ERS) with the correct TPNC 90 language for the applicable form. For questions, please contact your Lead and/or Manager.

  9. Once a TPNC is transmitted to the record, it may be changed or removed in the following manner:

    • For records which have not cleared the terminal (errors remain after transmitting the TPNC), create an error with a higher priority.

      Note:

      This causes all clear codes and any TPNCs previously assigned to a lower priority error, to be deleted from the record. TPNCs are deleted from the header display. Beginning with the higher Priority IV error created, all subsequent error codes are displayed for resolution, even though they may have been displayed previously.

    • For records which have cleared the terminal, the "C" or TPNC on this error and all subsequent error codes are displayed for resolution whether they were displayed previously, or not. TPNCs previously assigned for this error and subsequent error codes will be deleted from the screen.

    • Records which have been worked may be reworked using Command Code GTRECW. See IRM 3.12.38, BMF General Instructions, for further details.

  10. All TPNCs are erased when a record is suspended with Command Code SSPND.

  11. Unfinished records from the previous day will contain none of the TPNCs that were assigned to the records that were not completely worked.

  12. For a listing of valid TPNCs and the information communicated to the taxpayer, see Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

    Note:

    A TPNC assigned to a math error is displayed on subsequent displays for the record. The field is used for display purposes only and is not correctable.

Clear Codes

  1. Certain error codes will display with a clear code. A clear code is used, when appropriate, to clear the error code.

Clear Code "C"
  1. A "C" is used as a Clear Code for the Error Codes (consistency errors) where the error condition is such that the resolution does not require a change or correction to the record as displayed.

    • The Screen Display includes a clear field, labeled "CL" to indicate the possible use of a Clear Code.

    • The Clear Field is always located to the right of CRECT on the screen display.

  2. Error Codes indicating the possible use of a Clear Code are cleared by either correcting the condition or entering a "C" to indicate no correction is needed. If corrections are required:

    1. Enter and transmit before entry of the Clear Code "C" .

    2. Assure that all corrective procedures have been input as shown under each individual Error Code before entering a "C" in the Clear Code Field.

  3. Clear Code "C" is also used for clearing the action code from the screen after corrections for the action code have been completed or, as with Action Codes 410 and 700, the action code must be cleared initially so other errors in the record can be resolved.

    • The presence of the "C" with a Priority I Error indicates that you have made the corrections to the action code and now wish to have any other errors on the record displayed.

  4. Command Code SSPND causes all "C" Clear Codes for Error Codes to be erased.

  5. The program erases all "C" Clear Codes for Error Codes and action codes for the new day's Error Inventory and Workable Suspense Inventory. Unfinished records from the previous day will contain none of the "C" Clear Codes assigned to a record that was not completely worked.

  6. The "C" Clear Code cannot accompany any corrections to the record. If a correction must be entered and the record has already been transmitted:

    • Enter Command Code GTRECW to retrieve the record and make all corrections.

Error Codes
  1. Error Codes (including those which may require a "C" Clear Code) are numbered consecutively for correction.

  2. There may be instances when an ERS Tax Examiner creates an Error Code with a higher priority than the Error Code that has already cleared with a TPNC or "C" Clear Code.

    • If this occurs, the program deletes all "C" Clear Codes and TPNCs for Error Codes with a lower priority than the one created.

    • Beginning with the higher priority Error Code created, the program continues to display Error Codes for the record. Displays using the corrected data are apt to be different from those previously displayed.

  3. There may be instances when an ERS tax examiner makes a correction that erases an Error Code which was previously cleared with a "C" and now the error condition no longer exists.

    • If this occurs, the program deletes the "C" Clear Codes and TPNCs for all subsequent errors in the record.

    • If there are errors remaining on the record after deleting the "C" and TPNCs, the program continues to display Error Codes for the record whether or not they were previously displayed.

Clear Code 000
  1. Clear Code 000 is used when deleting an action code.

    • Only use Clear Code 000 for invalid or erroneous Action Codes when you have determined that there is no reason to suspend the record.

      Note:

      The "000" cannot be used in suspense correction.

Transshipment of Returns to OSPC (Form 4720, Form 5227, and Form 99X)

  1. If Form 1041 with Form 4720, Form 5227, and/or any Form 990 Series return attached is received at any Submission Processing Campus other than OSPC, process as follows:

    1. Detach Form 1041 from Form 4720, Form 5227, and/or Form 99X.

    2. Copy the Received Date from Form 1041.

    3. If not already present, copy the EIN from Form 1041 to each detached document.

    4. Prepare Form 4227 and notate "Form 1041 - Exempt Organization - Transfer To OSPC" .

    5. Transfer all credits to the correct Tax Period and MFT before forwarding to OSPC.

    6. Route Form 4720, Form 5227, and/or Form 99X to OSPC.

    7. Continue normal processing of Form 1041.

  2. If Form 1041 with Form 4720, Form 5227, and/or any Form 990 Series return attached is received at the Ogden Submission Processing Campus (OSPC), process as follows:

    1. Detach Form 1041 from Form 4720, Form 5227, and/or Form 99X.

    2. Copy the Received Date from Form 1041 to each detached document.

    3. If not already present, copy the EIN from Form 1041 to each detached document.

    4. If Reasonable Cause For Failure To Pay Taxes Timely has been granted for Form 1041, notate "Reasonable Cause Granted" on each detached document. For instructions for determining Reasonable Cause, see IRM 3.11.14.20.1 and 3.11.14.20.6.

    5. Route Form 4720, Form 5227, and/or Form 99X to the function responsible for processing.

    6. Continue normal processing of Form 1041.

  3. For additional procedures for processing Split-Interest Trusts, see IRM 3.12.14.25.11.2, Correction Procedures - Error Code 026.

♦Working Trail♦

  1. It is important to leave a legible Working Trail (or Action Trail) using blue ink for those who may work with the return later.

  2. Write all Taxpayer Notice Codes (TPNCs) 90 on the front of the return in the upper left corner (or use Form 12648 , Error Correction 90 TPNC). See form specific IRM reference and title and Taxpayer Notice Codes, for additional information.

  3. If corresponding with a non-suspense letter, "X" and write the corrected money amounts to the left of each original point(s) of error. Money amounts are to be written in dollars only or dollars and cents, as applicable. Arrowing is allowed for money amounts when there are no intervening entries between the arrow and the line to which the money is to be entered.

  4. Leave a working trail on the return when changes are made to the following items:

    • Tax Period (Field 01TXP).

    • Name Control (Field 01NC).

    • Employer Identification Number (Field 01EIN).

    • Computer Condition Code (CCC)

    • Received Date

    • Correspondence Received Date (Field 01CRD).

      Reminder:

      Circle out incorrect Tax Periods, Received Dates, Employer Identification Numbers (EINs), and Social Security Numbers (SSNs).

  5. When working Reject re-inputs, circle out any previous Action Codes shown on the front of the return, if no longer applicable.

  6. When working Rejects, edit "640" at the bottom of the page to indicate the DLN has been voided.

IRC 6020(b) Returns

  1. If the return has a statement that it was "Secured Under the Authority Of Section 6020(B)" :

    1. GTSEC 01.

    2. Enter "4" in Field 01CCC.

    3. If the return is stamped "Do Not Assess Failure to Pay" , GTSEC 01 and enter "D" and "4" in Field 01CCC.

  2. If any unprocessable conditions exist, contact the Revenue Officer (RO) that prepared and signed the return. Use Discovery Directory to email the RO and SSPND AC 360. Do not contact the taxpayer on any secured return.

Streamlined Filing Compliance Process (Ogden Only)

  1. Only decedent estate 1041 returns, both original and amended can participate in this program.

  2. Returns are identified by the taxpayer writing "Streamline" on the top of the return. There will also be an audit trail notated that the package was complete.

  3. Streamline original 1041 returns will have the following CCCs:

    • D,

    • P,

    • R, and

    • 8

  4. Streamline amended 1041 returns will not be processed by SP if found in the pipeline SSPND 640, so ERS/Rejects can void the DLN and route to ICT for scanning with a special cover sheet. They will be scanned into CII and worked by specific people in AM.

Refund Returns 45 Day Jeopardy and $100 Million or more Refunds

  1. Document Perfection and ERS are responsible for identifying refunds and for initiating requests for manual refunds.

    Note:

    Expeditious processing of refund returns is critical if the 45-day period is about to expire.

  2. Action Code 341 should be input by Code & Edit to show that a manual refund is needed. If these conditions are not identified in Code & Edit, ERS must follow the following criteria:

    If... Then...
    The processing date is more than 20 days after the Received Date or the Return Due Date (whichever is later) and the 45-day interest free period is in jeopardy and the refund amount is $25,000 or more,

    Note:

    Refund in this instruction means only the amount requested to be refunded to the taxpayer, not overpayments transferred to other periods

    Enter Action Code 341 and route to ERS/Rejects for manual refund.
    The refund is $100,000,000 or more, Enter Action Code 341 and route to ERS/Rejects for manual refund.

Section 965 Returns - General Information

  1. Taxpayers reporting a Section 965 net tax liability on their 201712 - 201911 tax returns can make certain elections, including:

    Section Description Form 965-A has data present in ...
    965(h) Election to pay Section 965(h) net tax liability in installments
    • Part I, Line 4 TY2020, column (f) and column (g), Yes box marked or column (i).

    • Part I, Line 3 TY2019, column (f) and column (g), Yes box marked or column (i).

    • Part I, Line 2 TY2018, column (f) and column (g), Yes box marked or column (i).

    • Part I, Line 1 TY2017, column (f) and column (g), Yes box marked or column (i).

    965(i) Election to defer until triggering event
    • Part III, Line 4TY2020, column (e), Column (f), Yes box marked, or column (g) amount present.

    • Part III, Line 3 TY2019, column (e), Column (f), Yes box marked, or column (g) amount present.

    • Part III, Line 2 TY2018, column (e), Column (f), Yes box marked, or column (g) amount present.

    • Part III, Line 1 TY2017, column (e), Column (f), Yes box marked, or column (g) amount present.

    Note:

    IRC 965 (i) elections can trigger at any time in the future. At the time the (i) election triggers, those taxpayers can then convert to an (h) election, and that can happen in any year.

  2. A TY 2020 Section 965 return can be identified by any of the following:

    • Amount present on Line 25 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, Line 4, column (k).

    • Amount present on Form 1041, Sch. G, Part II, Line 15.

    • Amount present on Form 965-A, Part I, Line 4, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  3. A TY 2019 Section 965 return can be identified by any of the following:

    • Amount present on Line 25 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, Line 3, column (k).

    • Amount present on Form 1041, Sch. G, Part II, Line 15.

    • Amount present on Form 965-A, Part I, Line 3, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  4. A TY 2018 Section 965 return can be identified by any of the following:

    • Amount present on Line 24 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, Line 2, column (k).

    • Amount present on Line 25f (Form 1041).

    • Amount present on Form 965-A, Part I, Line 2, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  5. A TY 2017 Section 965 return can be identified by any of the following:

    • Amount included on line 8, (Form 1041).

    • Section 965 Amount to be paid in installments include on Line 24a (Form 1041).

    • Section 965 net tax liability amount included in the total on Form 1041, Schedule G, Line 7.

    • Section 965 Transition Tax Statement attached and an amount present on Lines 1, 3, 6 or 7.

    • Amount present on Form 965-A, Part II, Line 1, column (k).

    • Amount present on Form 965-A, Part I, Line 1, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  6. If the Tax Period is 201712 and later:

    • Enter CCC "J" if the return is identified as section 965 return as indicated in paragraphs (2), (3), (4) or (5) above.

    • Enter CCC "B" if the return has a section 965(i) election as listed in paragraph (1), above.

  7. Modernized e-File (MeF) created naming conventions to identify "965" on the return. Some returns may not be true Section 965 returns. The numbers "965" may appear in the address, banking account number, EIN or anywhere on the return. If determined that the return is not Section 965, delete CCC "J" and continue processing.

  8. For TY2017, the placement of Net 965 Tax Liability Paid and Net 965 Tax Liability on the form was designed to cause the return to generate an error code. The error code and/or Action Code "460" ensures the return will be examined by an ERS/Rejects tax examiner.

    Note:

    For TY 2017, determine the Net 965 Tax Liability paid amount (Field 0525) and the Net 965 Tax Liability Amount (Field 05G15). See IRM 3.12.14.6.12.4, Section 965 Returns - Tax Period 201712 - 201811.

  9. If Form 965-A is attached, GTSEC 20 and ensure all fields have been transcribed into the correct fields. See IRM 3.12.14.18, Section 20 - Form 965-A, Individual Report of Net 965 Tax Liability

  10. Tax Period 202112 and subsequent correction procedures:

    If And Then
    Form 965-A is attached, The amount in column (k), Part II, is equal to the difference between Field 0526 and it’s underprint, enter that amount into Field 0525.
    Form 965-A is attached, The amount in column (f), Part I, is equal to the difference between Field 0526 and it’s underprint, enter that amount into Field 05G15.

Section 965 Returns - Tax Period 202012 - 202111
  1. Field 0525 - Line 25 (Line 19, Form 1041-N) correction procedures:

    If... And... Then...
    Amount is present on Line 25,   Ensure the amount is entered in Field 0525.
    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      1. Section 965 tax is less than ≡ ≡ ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      2. Section 965 tax is ≡ ≡ ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 4, column (k), Part II, Form 965-A:

      • If the amount is equal to Line 25 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 25 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 4, column (k), Part II, Form 965-A, into Field 0525.

  2. Field 05G15 - Line 15, Sch. G, Part II, Form 1041 correction procedures:

    If... And... Then...
    Amount is present on Line 15,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 15, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 15, Form 965-A is attached,
    1. If the amount is present on Line 4, column (f), Part I, Form 965-A :

      • If the amount is equal to Line 15 amount, take no action and continue processing the return.

      • If the amount is not equal to Line 15 amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 15, Form 965-A is attached, Enter the amount from Line 4, column (f), Part I, Form 965-A, into Field 05G15.

  3. Error Code 887 and/or Error Code 902 will generate if any additional tax and/or credit (deferred tax) was added:

    • See IRM 3.12.14.25.54, Error Code 887 - Total Tax.

    • See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

Section 965 Returns - Tax Period 201912 - 202011
  1. Field 0525 - Line 25 (Line 19, Form 1041-N) correction procedures:

    If... And... Then...
    Amount is present on Line 25,   Ensure the amount is entered in Field 0525.
    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      1. Section 965 tax is less than ≡ ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      2. Section 965 tax is ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 3, A, column (k), Part II, Form 965:

      • If the amount is equal to Line 25 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 25 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 3, column (k), Part II, Form 965-A, into Field 0525.

  2. Field 05G15 - Line 15, Sch. G, Part II, Form 1041 correction procedures:

    If... And... Then...
    Amount is present on Line 15,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 15, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 15, Form 965-A is attached,
    1. If the amount is present on Line 3, column (f), Part I, Form 965-A :

      • If the amount is equal to Line 15 amount, take no action and continue processing the return.

      • If the amount is not equal to Line 15 amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 15, Form 965-A is attached, Enter the amount from Line 3, column (f), Part I, Form 965-A, into Field 05G15.

  3. Error Code 887 and/or Error Code 902 will generate if any additional tax and/or credit (deferred tax) was added:

    • See IRM 3.12.14.25.54, Error Code 887 - Total Tax.

    • See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

Section 965 Returns - Tax Period 201812 - 201911
  1. Field 0525 - Line 24 (Line 19, Form 1041-N) correction procedures:

    If... And... Then...
    Amount is present on Line 24 (Line 19 Form 1041-N),   Ensure the amount is entered in Field 0525.
    Amount is present on Line 24 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      1. Section 965 tax is less than ≡ ≡ ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      2. Section 965 tax is ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 24 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 2,column (k), Part II, Form 965-A:

      • If the amount is equal to Line 24 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 24 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 24 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 2, column (k), Part II, Form 965-A, into Field 0525.

  2. Field 05G15 - Line 25f, Form 1041 correction procedures:

    If... And... Then...
    Amount is present on Line 25f,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 25f, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 25f, Form 965-A is attached,
    1. If the amount is present on Line 2, column (f), Part I, Form 965-A :

      • If the amount is equal to Line 25f amount, take no action and continue processing the return.

      • If the amount is not equal to Line 25f amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25f, Form 965-A is attached, Enter the amount from Line 2, column (f), Part I, Form 965-A, into Field 05G15.

  3. Error Code 887 and/or Error Code 902 will generate if an additional tax and/or credit (deferred tax) was added:

    • See IRM 3.12.14.25.54, Error Code 887 - Total Tax.

    • See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

    .

Section 965 Returns - Tax Period 201712 - 201811
  1. If Form 965-A is attached do the following:

    If... Then...
    Amount is present on Line 1, column (k), Part II, Form 965-A, Enter the Line 1, column (k) amount into Field 0525.
    Amount is present on Line 1, column (f), Part I, Form 965-A, Enter the Line 1, column (f) amount into Field 05G15.

  2. Error Code 887 and/or Error Code 902 will generate if an additional tax and/or credit (deferred tax) was added:

    • See IRM 3.12.14.25.54, Error Code 887 - Total Tax.

    • See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

    .

Section 965 Returns Suspense Correction
  1. See the following subsections for correction of Section 965 returns:

    • See IRM 3.12.14.6.12, Section 965 Returns - General Information.

    • See IRM 3.12.14.6.12.1, Section 965 Returns - Tax Period 202012 - 202111.

    • See IRM 3.12.14.6.12.2, Section 965 Returns - Tax Period 201912 - 202011.

    • See IRM 3.12.14.6.12.3, Section 965 Returns - Tax Period 201812 - 201911.

    • See IRM 3.12.14.6.12.4, Section 965 Returns - Tax Period 201712 - 201811.

  2. Paper filed Section 965 Returns: If the taxpayer has elected under Section 965(h) to pay its Section 965(h) net tax liability in installments, scan the pages of the return with the Section 965 tax data and the IRC Section 965 Transition Tax Statement (for TY2017 returns) and e-mail the scan to the Chief Financial Officer (CFO) at *CFO Tax Reform 965.

    Note:

    Do not make copies when the taxpayer is paying in full its entire Section 965 net tax liability or when the taxpayer makes a Section 965(i) election, in which case the Section 965(i) net tax liability will not be assessed until a triggering event occurs.

Elective or Deemed Payment Election (DPE) and Credit Transfers

  1. Under the Inflation Reduction Act (IRA) of 2022 and CHIPS and Science Act of 2022, the taxpayer can elect to:

    • Take certain credits as an “Elective or Deemed Payment.

    • Transfer certain credits to another taxpayer.

    • Claim the credit as a General Business Credit.

  2. For tax periods 202201 through 202212 only, identify an "Elective or Deemed Payment Election" when the taxpayer writes "IRA22DPE" on Form 3800, an attachment, or on any of the following lines:

    Form Lines Field
    Form 1041 Schedule G, Line 16a Field 0516A
    Form 1041-N Line 20 Field 0526
    Form 1041-QFT Line 17 Field 0526

  3. When a 202201 through 202212 return is identified with an "Elective or Deemed Payment Election" , and Code and Edit has not done so, do the following:

    1. Enter RPC "J."

    2. Place a flag at the top of the return and attach the "IRA22 DPE/TRE Reminder" sheet under the Entity portion of the return.

      Note:

      P&A will provide the pre-printed half-sheets for ERS to use.

    3. Suspend with Action Code "450" .

    4. Sign the DLN out of the block using Form 1332, Block and Selection Record.

    5. Give the return to the lead. The lead will place the return in the designated area for LB&I review.

  4. When a 202201 through 202212 return is identified In ERS with a "Credit Transfer" , and Code and Edit has not done so, do the following:

    1. Enter RPC "K."

    2. Place a flag at the top of the return and attach the "IRA22 DPE/TRE Reminder" sheet under the Entity portion of the return.

      Note:

      P&A will provide the pre-printed half-sheets for ERS to use.

    3. Suspend with Action Code "450" .

    4. Sign the DLN out of the block using Form 1332, Block and Selection Record.

    5. Give the return to the lead. The lead will place the return in the designated area for LB&I review.

    Note:

    A return can have both an RPC "J" and an RPC "K."

  5. Treat taxpayers who claim the credit on Form 3800 with no other indication of claiming the "Elective or Deemed Payment Election" or "Credit Transfer" as normal. See IRM 3.12.14.25.45 , Error Code 866 - General Business Credits.

Types of Errors

  1. IRM 3.12.14.8 provides a description of the types of errors generated during Form 1041 processing.

General

  1. The Error Resolution System identifies errors according to type and priority. The record heading shows the type of error:

    • Action Code Error (Priority I).

    • Section Error (Priority II) - Includes Terminus and ISRP errors.

    • Validity Error (Priority III).

    • Math/Consistency Error (Error Codes) (Priority IV).

  2. There may be records where the tax examiner finds that programming has not furnished a section that is needed to solve an error. If this occurs:

    1. Enter Command Code GTSEC.

    2. Report to the National Office for correction of the display.

Priority I Errors - Action Code/Unpostable Code Errors

  1. Description:

    • All records with an invalid Action Code assigned by Document Perfection, are placed in the Error Inventory and displayed as a Priority I Error.

    • All records with a valid Action Code, are assigned to a Suspense Inventory and displayed as a Priority I Error.

  2. Display - The Action Code for the record with the literal description of the action or unpostable condition will be shown.

  3. Error Correction - Process Priority I errors as follows:

    If... Then...
    Suspense action is required Enter CC "SSPND" with the correct Action Code.
    Suspense action is not required Enter "000" in the Clear Code (CL) field.

    Note:

    Except for priority statute and manual refund cases, do not remove the document from the block.

  4. Action Code 001 is a Priority I error. This condition occurs whenever the BOB Resolution function has added a document to a block by entering only the Name Control and TIN. The remainder of the record must be added by ERS.

    • Enter Command Code GTSEC for each record section that should contain data.

    • Add the required data.

    • When all the sections have been entered, enter "C" in the Clear Field.

  5. See IRM 3.12.38, BMF General Instructions, for procedures for correcting Priority I Action Code errors in Suspense and Unpostable Code Correction.

Priority II Errors - Section Errors

  1. Most edit, missing section, and terminus errors should be eliminated by Integrated Submission and Remittance Processing (ISRP). However, edit errors and/or terminus errors may be present if normal ISRP validity checks have been bypassed.

  2. Edit Error - A section with an error detected by ISRP. Edit errors are coded as follows:

    • Code 1 - Split-screen transmission. Occurs when the Key Verifier attempted to change the Check Digit or changed four or more digits of the Primary TIN. Also, occurs when the Original Entry Operator indicates that a required section was missing.

    • Code 3 - Invalid section ending point.

    • Code 4 - Invalid field length.

    • Code 5 - Questionable section. Occurs when a section is entered twice or is entered out of sequence by ISRP.

  3. Terminus Error - A section with variable length fields containing an erroneous size field or otherwise being of erroneous size.

  4. Display - All fields except the ERS Action Code and the Remittance (Payment Received) fields are displayed in columnar format with or without data. The error type is indicated for ISRP Problem Code errors. Only one section (error) is displayed at a time.

  5. Content - Any individual section excluding computer-generated fields and the Action Code. The Action Code is an uncorrectable field, except as defined for SSPND and RJECT.

  6. Correction Procedures:

    • ISRP Errors - All fields in the section must be examined when a ISRP error is present. If Section 01 of a return is coded, examine the section for an error to ensure that the return is for the taxpayer whose name is in Section 01. Correct the section and transmit.

    • Questionable Section - Verify and enter all the data for the displayed section. Transmit when all the data is correct.

    • Terminus Errors - All fields of the section must be examined when a terminus error is present. Correct the section and transmit.

  7. For any returns suspended prior to the beginning of a new processing year, that are reactivated in the next year to be worked via the Error Resolution System (ERS), the following action will need to be taken to revalidate the return through the updated ERS systemic processes...

    1. Access the return record using IDRS Command Code GTREC.

    2. Drop the cursor to bottom of the screen and transmit.


    After the action in step 2 above is taken, the return can be worked using regular IRM procedures.

Priority III Errors - Field Errors

  1. Definition - Any field failing to meet the requirements for that field (and that field only) is shown as a Priority III error. Consistency and/or relationships with other fields are not a factor. Individual field validity errors to be bypassed after initial consideration, are shown as Priority IV Errors.

  2. Some reasons for field errors include the following:

    • Non-numeric character in a numeric field.

    • Non-alphabetic character in an alpha field.

    • Blank space in a number field.

    • Blank in the first position of an alpha field.

  3. Display - Every field displayed is in error.

    • All fields with a Priority III error are displayed in columnar format in the order encountered in the record.

    • An overflow field is identified by all question marks for a money field or a single pound sign in the last position of a Name Line.

    Note:

    The Action Code and Taxpayer Notice Codes are never displayed as a Priority III Error.

  4. Correction Procedures:

    1. Correct every error field displayed using the specific instructions within each section for the field in error.

    2. Check the information on the source document to determine if each displayed field has been correctly coded and transcribed.

    3. Enter the correct data for each field displayed.

    4. If no data is to be in a displayed field, blank the field.

Part IV Errors - Consistency/Math Errors

  1. Definition - Any valid field used in any computation where the result is inconsistent with (or contradictory to) any other valid field, will have Error Code 001-999 assigned and be shown as a Priority IV Error.

    • If the result of the computer computation of an amount differs from the record, the computation fields are shown as a Priority IV Error.

  2. Display - Priority IV errors are displayed with the Error Code for the specific error. The screen display shows the Error Code assigned and the fields needed to make the necessary correction.

    1. Compare the displayed fields with the return. If the field was coded or transcribed incorrectly, overlay the screen display with the correct data.

    2. For those amounts entered from ERS Input Only Fields (e.g., Field 05GVT), the first corrections will be entered to the taxpayer's amount.

    3. For all math Error Codes, a field labeled "NC" followed by "XX" will generate. The "NC" field is located on Line 4 of the screen display (to the right of CRECT). Multiple TPNCs may be entered when multiple XXs are shown.

    4. Previously assigned TPNCs are displayed on Line 3 preceded by the literal "NC" .

    5. If determined that the generated Math Error Code was the direct result of a previous error, any previously assigned TPNC may be entered.

    6. A field labeled "CL" is displayed for the entry of a Clear Code on records where the possibility exists that a change or correction may not be needed. The "CL" field is located on Line 4 of the screen display (to the right of CRECT). All coding and transcription errors displayed must be corrected and IRM procedures for each field shown on the screen display must be applied before entering a "C" in the Clear Field.

    7. All errors must be resolved by eliminating (or suspending) the error, entering the Clear Code, or entering a Taxpayer Notice Code.

  3. Correction Procedures:

    If... Then...
    Clearable consistency errors
    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the data in the field is correct, enter a "C" in the Clear Code field.

    Non-clearable consistency errors Correct all misplaced entries, coding errors, and transcription errors.
    Math errors
    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If no editing or transcription error is present or the error is the fault of the taxpayer, issue the appropriate Taxpayer Notice Code (TPNC).

      Note:

      Once a TPNC is assigned to the record, it will be displayed in all subsequent displays for the record unless a higher Priority IV Error is created.

    A correction causes a clear Error Code to no longer be in the error
    • The TPNC or Clear Code for that Error Code is deleted.

    • All TPNCs and Clear Codes assigned to all lower priority (higher numeric) Error Codes are deleted also.

    • Any remaining Error Codes previously cleared are re-displayed.

  4. For specific correction instructions for each Error Code, see IRM 3.12.14.24 Priority IV Errors - Error Codes 001 Through 999.

Section 01 - Entity Remittance and Miscellaneous Information

  1. IRM 3.12.14.9 provides instruction for perfecting Section 01 error conditions.

General Information

  1. Section 01 contains entity data, remittance, fields for codes, Received Date, and miscellaneous information.

  2. The Remittance field cannot be changed by ERS.

    • Non-Remittance Returns -This field must be blank.

    • Remittance Returns -This field must be present and all numeric.

Error Record Format - Section 01

  1. Listed below are the fields contained in Section 01. Data in this section is obtained from Form 1041, Form 1041-QFT, and Form 1041-N:

    Field Designator Maximum Length Title Location
    01NC 4 Name Control/ Check Digit First Name Line, Forms 1041, 1041-QFT, and 1041-N.
    01EIN 9 Employer Identification Number Box "C" , Form 1041.
    Line 2, Form 1041-QFT and Form 1041-N.
    01TXP 6 Tax Period Upper Right Corner, Forms 1041, 1041-QFT, and 1041-N.
    01FID 1 Fiduciary Code Right of the "Simple Trust" box, Form 1041.
    01TRC 1 Trust Code Right of the "Pooled Income Fund" box, Form 1041.
    01CCC 10 Computer Condition Code Center of Line 1 (dotted area), Forms 1041.
    Center of Line 1a (dotted area),of Forms 1041-QFT, and 1041-N.
    01RCD 8 Received Date Center of Forms 1041, 1041-QFT and 1041-N.
    01FIN 9 Fiduciary EIN Form 1041, Right of Fiduciary's Signature.
    01CBI 1 Paid Preparer check box Indicator Forms 1041, 1041-QFT, and 1041-N, Right of Fiduciary EIN.
    01PSN 9 Paid Preparer SSN/PTIN Forms 1041, 1041-QFT, 1041-N, Right of Paid Preparer Signature.
    01PEN 9 Paid Preparer EIN Forms 1041, 1041-QFT, and 1041-N, Right of Paid Preparer Signature.
    01PTN 10 Paid Preparer Telephone Number Forms 1041, 1041-QFT, and 1041-N, below Paid Preparer EIN.
    01CRD 8 Correspondence Received Date  
    01ADC 15 Audit Code Form 1041, page 1, left margin next to Line 10. (Also, on Form 1041-N.) Shown as "1 -" followed by audit code(s).
    01ESB 1 ESBT Indicator Form 1041, page 1, left margin next to Line 10. Shown as "2 - 1" .
    01PII 1 Pooled Income Fund Indicator Form 1041, page 1, left margin next to Line 10. Shown as "3 - 1" .
    01PIC 1 Penalty and Interest Code Form 1041, page 1, left margin next to Line 10. Shown as "4 - 1" .
    01MSC 4 Missing Schedule Code Reserved.

    Note:

    No longer valid.

    01ISI 1 Installment Sale Indicator Form 1041, page 1, left margin next to Line 10. Shown as "6 -" followed by appropriate code.
    01HSC 1 Historic Structure Code Form 1041, page 1, left margin next to Line 10. Shown as "7 - 3" .
    01QNT 6 Form 1041-QFT - Number of Trusts Form 1041-QFT, Line 4 (Part I).
    01EWI 1 E-file Mandate Waiver Indicator Form 1041, page 1, bottom center margin
    01RPC 35 Return Processing Code Form 1041, page 1, Line 9 Right Margin
    Form 1041-QFT, page 1, Line 5, right margin
    Form 1041-N, page 1, Line 5 right margin.

Field 01NC - Name Control

  1. Description - Field 01NC is located in the entity section of Form 1041.

    • Valid characters are alpha, numeric, hyphen, ampersand, and blank.

  2. Invalid Condition - Field 01NC is invalid if any of the following conditions are present:

    • The first position is not alpha or numeric.

    • The second, third, or fourth position is not an alpha, numeric, hyphen, ampersand, or blank.

    • There are any intervening blanks between characters.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the Name Control cannot be determined, research ENMOD or INOLE to secure the Name Control.

      If... Then...
      Able to locate Enter the correct Name Control in Field 01NC.
      Unable to locate SSPND 320.

      Note:

      If IDRS is not available, SSPND 351/352.

  4. For information on determining the Name Control for an Estate or Trust, refer to Document 7071-A, BMF Name Control Job Aid.

Field 01EIN - Employer Identification Number

  1. Description - Field 01EIN is located in the entity section of Form 1041/1041-QFT/1041-N.

    • Only numeric characters are valid.

  2. Invalid Condition - Field 01EIN is invalid if any of the following conditions are present:

    • The EIN is not numeric.

    • The EIN is less than nine characters.

    • The first two digits of the EIN are: 00, 07, 08, 09, 17, 18, 19, 28, 29, 49, 78, 79, or 89.

    • The EIN is all zeros or all nines.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

      If... Then...
      The EIN was transcribed correctly Research for another EIN on the return or attachments and enter in Field 01EIN.
      The EIN can’t be determined Research IDRS for the correct EIN using the IAT name search tool. (Note: If IAT is not available, use CC NAMEB/NAMEE, ENMOD, or INOLE). If located, enter the correct EIN. If more than one EIN is located or the correct EIN cannot be located, SSPND 320.

      Note:

      If research command codes are not available, SSPND 351.

      No EIN can be found SSPND record with Action Code 320. Route to Entity Control using Routing Slip notated "NO RECORD FOUND" .

    2. If the EIN is changed from the one the taxpayer used, issue Letter 3875C as a non-suspense letter to the address on the return. Continue processing the return.

      Note:

      Do not send Letter 3875C: if 3 or less digits of the EIN are transposed, different, missing, when INOLES indicates the account has been merged, EIN is consecutive numbers (e.g., 12-3456789) or repeating numbers (e.g., 11-1111111), or If the EIN on the return is the taxpayer's SSN and research shows there is a valid EIN for that taxpayer.

  4. Suspense Correction:

    1. Enter the EIN assigned by Entity in Field 01EIN and the entity assignment date in Field 01CRD.

    2. If the EIN is changed from the taxpayer's entry and Entity has not already issued Letter 3875C, issue Letter 3875C as a non-suspense letter to the address on the return.

      Note:

      Do not send Letter 3875C: if 3 or less digits of the EIN are transposed, different, missing, when INOLES indicates the account has been merged, EIN is consecutive numbers (e.g., 12-3456789) or repeating numbers (e.g.,11-1111111), or when an SSN is used on a BMF return and research has shown there is no entity on Master File when the number is in EIN format.

Field 01TXP - Tax Period

  1. Description - Field 01TXP is in the upper right corner of Page 1 of Form 1041. The pre-printed calendar year Tax Period is located in the top center margin of Form 1041. If other than the pre-printed calendar year, the Tax Period is indicated under the heading "U.S. Income Tax Return for Estates and Trusts" .

    • The Tax Period will be shown in "YYYYMM" format.

      Example:

      Tax Period 2012 will display as 202012.

    • Only numeric characters are valid.

    • The Tax Period is the basis for all Tax Period related mathematical comparisons and validity checks.

  2. Invalid Condition - Field 01TXP is invalid if any of the following conditions are present:

    • The Tax Period is not all numeric.

    • The month (last two digits) is not 01 through 12.

    • The Tax Year (first four digits) is after the current year.

    • The Tax Year is equal to the current year, but the month is after the current processing month.

    • Form 1041 - The Tax Period is before 196112.

    • Form 1041-QFT - The Tax Period is before 199708.

    • Form 1041-N - The Tax Period is before 200312.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Determine the correct Tax Period from Form 1041 and attachments.

    Note:

    See IRM 3.12.14.26.3, 52-53 Week Tax Period Filers.

    If... Then...
    The Tax Period cannot be determined Enter the current year.
    A Final return and the Tax Period Ending is the same as or later than the Received Date Change the Tax Period to the month preceding the Received Date.
    The return was received before the end of the tax period, but the tax period ending date has since passed, Change the received date to one day after the tax period ending date.
    A non-final return and the Tax Period Ending is less than four months after the processing date

    Example:

    A return with a Tax Period Ending of 9/10/2022 that is being processed on 6/15/2022

    SSPND 480 and attach Routing Slip notated "EARLY FILED."
    A non-final return and the Tax Period Ending is four months or more after the processing date

    Example:

    A return with a Tax Period Ending of 11/30/2022 that is being processed on 6/15/2022

    SSPND 211 and initiate correspondence requesting confirmation of the Tax Period Ending (or follow local procedures for confirmation of the Tax Period Ending).

    Note:

    When confirmed, the return will be processed after the end of that Tax Period. If no reply, use current processing year.

    The Tax Period Ending is later than the current year-month combination by one year or more Reduce the Tax Period Ending to the lowest number of full years that make it valid.
    The Tax Period begins and ends in the middle of the month SSPND 211 and correspond to request confirmation of the Tax Period.

    Exception:

    If the return is for a Decedent's estate, use the end of the month for the Tax Period; for example, a return ending December 21, 2020 would be 202012.

    Form 1041 -The Tax Period Ending is before 196112 (Non-ADP) SSPND 620 and attach Routing Slip notated "PRE-ADP" .
    Form 1041-QFT -The Tax Period Ending is before 199708 SSPND 211 and correspond to determine the correct Tax Period. If no reply, use current processing year.
    Form 1041-N -The Tax Period Ending is before 200312 SSPND 211 and correspond to determine the correct Tax Period. If no reply, use current processing year.

  4. The following applies to all returns if Field 01TXP has been changed or needs to be changed:

    If... Then...
    The Tax Period has changed and prepaid credits are present SSPND 342 and attach Routing Slip and notate "Verify Credits" .
    Payments are posted to an incorrect Tax Period SSPND 351 and attach Routing Slip notated "Credit Transfer" .

Field 01FID - Fiduciary Code

  1. Description - Field 01FID is a single numeric field edited to the right of the "Simple Trust" box (Box "A" of Form 1041).

  2. Valid characters are as follows:

    Fiduciary Code Description
    1 Decedent's Estate
    2 Simple Trust or Grantor Trust (Partially Taxable)
    3 Complex Trust
    4 Grantor Trust (Non-Taxable) or Family Estate Trust
    5 Bankruptcy Estate - Chapter 7
    6 Bankruptcy Estate - Chapter 11
    8 Qualified Disability Trust (QDT)

    Note:

    "8" is valid for Tax Period 200209 and subsequent.

    9 Nonexempt Charitable and Split-Interest Trust described in IRC 4947(a)(2)

    Note:

    Always enter "9" in Field 01FID and Audit Code "6" in Field 01ADC when the "Section 4947(a)(2)" box is checked, even if another box is checked.

    Caution:

    A blank is valid only if Computer Condition Code "G" (Amended Return) is present in Field 01CCC.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Ensure that the type of entity box checked agrees with what the name line and exemption amount indicate. If not, treat as a misplaced entry.

      Example:

      If the type of entity is checked for a decedent's estate but the name line says a trust and the exemption is for $300, then the taxpayer has checked the wrong box. The Simple Trust box needs to be checked and "2" entered into Field 01FID.

      Note:

      The table below shows fiduciary codes and exemption amounts per return type.

      Type of Return Fiduciary Code Trust Code Exemption Amount
      Decedent's Estate 1 - $600
      Simple Trust 2 - $300
      Grantor Trust (Partially Taxable) 2 3 $100 or $300
      Complex Trust 3 - $100 or $300
      Generation Skipping Trust 3 1 $100 or $300
      Grantor Trust (Non-Taxable) 4 3 $0
      Bankruptcy Estate - Ch. 7 5 - $0
      Bankruptcy Estate - Ch. 11 6 - $0.00
      Qualified Disability Trust-IRC 642(b)(2)(C) 8 - $4,700
      ($4,400 for tax year 2022)
      ($4,300 for tax years 2020 through 2021)
      Non-Exempt Charitable or Split Interest Trust Described in IRC 4947(a)(2) 9 - $100 or $300

    3. If Field 01FID is other than "1" through "6" , "8" , or "9" , correct as follows:

      If... Then...
      The "Decedent's Estate" box is checked Enter "1" in Field 01FID.
      The "Simple Trust" box is checked Enter "2" in Field 01FID.
      The "Complex Trust" box is checked Enter "3" in Field 01FID.
      The "Qualified Disability Trust" box is checked or"Section 642(b)(2)(C)" is notated on the dotted portion of Line 21 and Field 0421 contains an entry of $4,700 or less. Enter "8" in Field 01FID.
      The "Grantor Trust" box is checked, or you have determined that the return is for a Grantor Trust and the return is taxable, entries are present on any of Lines 1 through 30 of Form 1041 Enter "2" in Field 01FID and enter "3" in Field 01TRC.

      Exception:

      Process Form 1041 as a Non-Taxable Grantor Trust (a "4" in Field 01FID) if it is apparent that the return is non-taxable, and the taxpayer has erroneously entered data to Lines 1 through 22.

      The "Grantor Trust" box is checked, or you have determined that the return is for a Grantor Trust and the return is non-taxable, no entries on Lines 1 through 23 or the taxpayer has erroneously entered data to Lines 1 through 23 Enter "4" in Field 01FID and enter "3" in Field 01TRC.
      The "Bankruptcy Estate - Ch. 7" box is checked Enter "5" in Field 01FID.
      The "Bankruptcy Estate Ch. 11" box is checked Enter "6" in Field 01FID.
      If neither Bankruptcy box is checked Enter "5" in Field 01FID, if the return indicates it is for a "Bankruptcy Estate" .
      Only the "Pooled Income Fund" box is checked Enter "3" in Field 01FID. GTSEC 01 and enter "1" in Field 01PII.
      A 1985 or subsequent Form 1041 is received with a notation that it is for a Testamentary Trust, or the Testamentary Trust box is checked on a 1984 or prior Form 1041 Enter "3" in Field 01FID.
      A current year Form 1041 is received with the Yes box checked on Line 9 of the Other Information Section (Page 2) or a notation that it is for a GENERATION SKIPPING TRUST,
      or
      A prior year Form 1041 is received with a notation that it is for a Generation Skipping Trust, or the Generation Skipping Trust box is checked (Tax Year 1986 or prior)
      Enter "3" in Field 01FID and "1" in Field 01TRC.
      The Described in Section 4947(a)(2) box is checked Enter "9" in Field 01FID and enter "6" in Field 01ADC.
      No box is checked, and the Name Line contains a notation that it is for Estate Trust. Enter "1" in Field 01FID.

      Caution:

      In addition to checking the applicable Type of Entity in Section A of Form 1041, taxpayers are instructed to check the ESBT (S-Portion Only) box in Section A when ESBT (Electing Small Business Trusts) tax applies (if ESBT box is checked, "1" should be in Field 01ESB). Determine the Fiduciary and Trust Code from the box checked, other than the ESBT box. If no other box is checked, follow the procedures below.

    4. If no boxes (or multiple boxes) are checked in the entity section of the return and the type of return cannot be determined from the Name line, Exemption amount, or there isn't a notation on the return indicating the entity type, or the taxpayer notates Nominee enter "3" in Field 01FID.

      Exception:

      If the taxpayer has notated "Receivership" , "Substantial Owner" , "Revocable (Living) Trust" , "Generation Skipping Trust" , or "IRC Section 671 - 678)" , code as a Grantor Trust.

      If... Then...
      Grantor Trust (Non-Taxable) Enter a "4" in Field 01FID and "3" in Field 01TRC.
      Grantor Trust (Partially Taxable) Enter a "2" in Field 01FID and "3" in Field 01TRC.

      Note:

      If Government National Mortgage Association (GNMA - Ginnie Mae) Pool is notated on Form 1041, but entries are present on any of Lines 1 through 21, and Line 22 has a positive amount, then Code & Edit (C&E) has been instructed to correspond to determine if Form 1041 is a Taxable or Non-taxable return. GNMA Pool returns are Non-taxable returns only.

    Caution:

    Amended returns (edited with CCC "G" ) do not receive either a Fiduciary Code or a Trust Code. Every other 1041 must have a Fiduciary Code and may have a Trust Code.

Field 01TRC - Trust Code

  1. Description - Field 01TRC is a single numeric field edited to the right of the "Pooled Income Fund" box (Box "A" of Form 1041).

  2. Valid characters are "1," "2," "3," "4," and blank:

    • Trust Code 1 - Generation Skipping Trust (should only be present with Fiduciary Code "3" ).

    • Code 2 - Reserved.

    • Code 3 - Grantor Trust (should only be present with Fiduciary Codes "2" or "4" ).

    • Code 4 - Family Estate Trust (should only be present with Fiduciary Code "4" ).

      Note:

      Use Trust Code "3" for a Family Estate Trust when the Grantor Trust box has been checked on the return.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If Field 01TRC is other than "1" through "4" , or blank, correct as follows:

    If... Then...
    A current year Form 1041 is received with the Yes box checked on Line 9 of the Other Information Section (Page 2) or a notation that it is for a Generation Skipping Trust,
    Or
    A prior year Form 1041 is received with a notation that it is for a Generation Skipping Trust, or the Generation Skipping Trust box is checked (Tax Year 1986 or prior)
    GTSEC 01 and enter "3" in Field 01FID and "1" in Field 01TRC.
    The Grantor Trust box is checked (either Taxable or non-Taxable) Enter "3" in Field 01TRC.
    A 1993 or subsequent Form 1041 is received with a notation that it is for a Family Estate Trust, or the Family Estate Trust box is checked on a 1992 or prior Form 1041 Enter "4" in Field 01TRC.

    Exception:

    Enter "3" in Field 01TRC if the Grantor Trust box is checked.

    Form 1041 is received with the notation Qualified Settlement Fund or Settlement Fund SSPND 320 and attach Routing Slip notated "Possible Filing Requirement Discrepancy" .

Field 01CCC - Computer Condition Code

  1. Description - Field 01CCC is an alpha or numeric field edited in the center of Line 1 of Form 1041.

    • Computer Condition Codes post to the Master File and are used to identify a special condition or computation for the computer.

  2. Correction Procedures:

    1. When the code(s) edited on Form 1041 are illegible or invalid, examine the return to determine the correct code(s) and enter on the screen.

    2. If no reply to correspondence or if the correspondence was undeliverable, enter a "3" in Field 01CCC.

  3. Listed below are the valid Computer Condition Codes for Form 1041:

    Code Definition Error Checks Remarks
    B Indicates Section 965(i) Election.   See IRM 3.12.14.6.12, Section 965 Returns - General Information (Tax Period 201712 - 202111).
    C Invalid in-service date and/or vehicle year   C&E will CCC C any return with an invalid in service date and/or vehicle year listed on the attached forms:
    • Form 8834 valid in-service date after 2/17/2009, vehicle year 2009, 2010, and 2011.

    • Form 8936 valid in-service date after 1/01/2009, vehicle year 2009, 2010, and 2011.

    • Form 8910 valid in-service date after 2/17/2009.

      Note:

      ERS will disallow the credits and notify the taxpayer that we have disallowed the credits due to invalid in-service date and/or vehicle year.

    D Reasonable Cause for Failure to Pay Taxes Timely Can be used with CCC "R" or "7" , but not both (validity check).  
    E Identity Theft   C&E will CCC E any BMF return that has been identified as ID Theft.
    F Final Return Cannot be Coded "G" (Field Error).  
    G Amended Return
    • No other codes allowed, except W, T, and 3

    • All fields must be blank except RMIT>, 01NC, 01EIN, 01TXP, and 01RCD and O1CRD (EC 010).

    If CCC "G" is deleted from Field 01CCC, GTSEC to review all sections and input data where necessary.
    I Regulated Futures Contracts and Tax Straddles (Form 6781)   No action - Information item only.
    J Indicates taxpayer with a Section 965 net tax liability   See IRM 3.12.14.6.12, Section 965 Returns - General Information (Tax Period 201712 and subsequent).
    K Qualifying Small Business Taxpayer  
    • Indicates box E checked in Part II of Form 2210, Underpayment of Estimated Tax by Individuals, Estates and Trusts, or

    • Indicates box B is checked in Part I of Form 2210-F, Underpayment of Estimated Tax by Farmers and Fishermen.

    Caution:

    Only valid after 200912 through 201011.

    M Form 8949 (Sales and Other Dispositions of Capital Assets), Opportunity Zone   Valid for Form 1041.
    Enter CCC M when:
    • Tax period ending is 201801 and later, and

    • Form 8949 (Sales and Other Dispositions of Capital Assets) contains a code "Z" or "Y" in column (f).

    N Form 8939   Indicates that Form 8939, Allocation of Increase in Basis for Property Received from a Decedent, is attached to the 1041 return.
    O Module Freeze  
    • Indicates that a pre-settlement manual refund was made or will be made.

    • Form 3753 or Form 5792 should be attached to Form 1041.

    • If TC 840 (Manual Refund) has not posted to BMFOL or TXMOD, SSPND via Action Code 341 (Manual Refund). Otherwise, continue processing.

    P Return submitted under Streamlined Filing Compliance Procedures   Returns annotated at the top with "Streamlined"
    R Reasonable Cause for Failure to File Tax Return Timely Can be used with CCC "D" or "7" , but not both (validity check).
    • A notation such as do not Assess Failure to File Penalty on an SFR,

    T Form 8886   Indicates that Form 8886, Reportable Transaction Disclosure Statement is attached to the 1041 return.

    Note:

    For 201201 and later returns.

    T Investor Reporting of Tax Shelter (Form 8271 attached to Form 1041).   No action - Information item only.

    Note:

    Only applies to 200709 returns and prior.

    V Claiming Qualifying Therapeutic Discovery Project Credit   Any return with an amount on Line 1a of Form 3800, and part of the amount is from Line 8, Form 3468.

    Note:

    Credit is not valid after 201011.

    W Return Cleared by Statute Must be present on Statute Cases (EC 001).  
    X Credit Freeze  
    • Used to freeze a credit balance, when appropriate (unsigned, refund return, and no reply).

    • Prepare Form 3465 and photocopy the return for Adjustments.

    Y Return Filed - Short Period EC 898 Computer accepts, posts, and settles on return as submitted.

    Note:

    Not used on initial or final returns.

    1 Related Party Like-Kind Exchange - Form 8824 is attached.   If Form 8824, Like-Kind Exchanges, is attached.
    2 Indicates Form 8938 is attached   If Form 8938, Statement of Foreign Financial Assets is attached.
    3 No Reply to Correspondence Cannot be present with Field 01CRD (Field 073). Prevents interest on refunds.
    4 Return Prepared Under IRC 6020(b) Cannot be used with CCC R. No action - Information item only.
    8 Waiver of Estimated Tax Penalty  
    1. When the date entity created is within two years of the tax year ending and:

      • The return is for a decedent estate or bankruptcy estate, or

      • Taxpayer notated Testamentary Trust, Tstmtry, Trust under the Will, T.U.W., or TR/W in the entity portion of the return.

    2. Form 2210 is attached, and any boxes are checked, or Form 2210-F has any other boxes checked.

    3. The taxpayer notates Waiver on Line 26 of Form 1041, or on Form 2210 or 2210-F.

    4. Taxpayer provides a valid explanation for underpayment, e.g., retired or became disabled during tax year.

    5. If all the following conditions are met:

      • Schedule H is attached to the return,

      • Form 1041 does not contain withholding credit, and

      • Total tax without household employment tax is less than $1,000.

    9 Low Income Housing Credit (LIHC) Not valid before Tax Period 198701 (EC 062).
    • Form 8586, Low-Income Housing Credit

    • Form 8609, Low-Income Housing Credit Allocation and Certification, for 200412 and prior.

    • For 8609-A, Annual Statement for Low-income Housing Credit.

    Caution:

    Do not use for Form 8611, Recapture of Low-Income Housing Credit.

  4. When CCC "G" is present, no other CCC's are valid except"W" , "T" , and "3" .

    • If a CCC other than "W" , "T" , or "3" is present with CCC "G" , delete the invalid CCC.

Field 01RCD - Received Date

  1. Description-- Field 01RCD is a numeric field, which is either date stamped or edited in the center of Page 1 of Form 1041.

    • Field 01RCD must be present and entered in YYYYMMDD format.

  2. Invalid Condition - Field 01RCD is invalid if any of the following conditions are present:

    • The Received Date is not present.

    • The Received Date is not in YYYYMMDD format.

    • The Received Date is later than the current processing date.

    • The Received Date is not all numeric.

    • The Received Date is before 19620101.

    • The Received Date is not within the valid month, day range detailed below:

    Month Day
    01, 03, 05, 07, 08, 10, and 12 01-31
    04, 06, 09, and 11 01-30
    02 01-28 (29 leap year)

  3. Correction Procedures:

    • Correct all misplaced entries, coding errors, and transcription errors.

    If... Then...
    The Received Date is invalid, and it appears that the incorrect year was used (e.g., "20220115" instead of "20230115" ) and other information (Julian Date "minus 10 days" , Postmark Date, and/or Signature Date) indicates that the Received Date should be the current year Change the Received Date year to the current year.
    The Received Date cannot be determined Determine the entry to Field 01RCD using the following priority order:
    1. The earliest legible Postmark Date (U.S. Postal Service or Private Delivery Service) on the envelope. Note: If an envelope is not attached, use the postmark date stamped on the face of the return.

    2. Service Center Automated Mail Processing System (SCAMPS) digital date.

    3. The Revenue Officer's Signature Date.

    4. The Return Signature Date (if within the current year).

    5. The Julian Date in the DLN minus 10 days (on numbered returns).

    6. The Current Date minus 10 days (on unnumbered returns).

    Multiple Received Dates are present Enter the earliest Received Date in Field 01RCD.
    The Tax Period Ending is before 19620101 (non-ADP) SSPND 620.
    The return was addressed to the IRS and delivered to a state agency Use the postmark date as the received date.
    The return was addressed to a state agency Use the IRS date stamp as the received date.

  4. Determining Postmark Dates:

    • Only legible official postmark date and/or label dates (Killer Bar Strips or Postage Validation Imprinted Labels) are accepted as proof of filing timely.

    • Metered Postmarks are easily identified by the official marking of arrows. These types of markings are not found on a privately metered postmark.

    • Valid official Killer Bar Strips are identified by a series of solid or broken lines containing a date, city, and state that is used to cancel postage stamps. Accept the postmark date as the Received Date.

    • For further information and procedures on Postmarks, see IRM 3.10.72, Receiving, Extracting, and Sorting.

  5. Private Delivery Services - A private delivery service (PDS) is a business, designated by the IRS (rather than by the U.S. Postal Service), to send returns to the IRS. Private delivery services do not deliver to P.O. Boxes. Taxpayers must use the U.S. Postal Service to mail items to an IRS P.O. Box address. The postmark date is the date the private delivery service records in its database or marks on the mailing label.

    1. Accept all designated PDS marks. Do not use marks from a non-designated PDS to determine the IRS Received Date. See www.irs.gov/pds for a list of currently designated Private Delivery Services.

    2. The "Timely Mailing as Timely Filing" rule applies only to the U.S. Postal Service and to a designated PDS. When the rule applies to a PDS, it is referred to as a "Designated" PDS.

    3. Currently, only FedEx marks air bills with the mailing date. Do not use FedEx "Power ship 3" air bills for determining the mail date. Accept all other FedEx air bills.

    4. Use the instructions in IRM 3.10.72 for determining the Received Date when the mail marks are not from a designated PDS.

Field 01FIN - Fiduciary EIN

  1. Description - Transcribed from the right of the Signature Section of Form 1041.

  2. Invalid Condition - Field 01FIN is invalid if any of the following conditions are present:

    • Field 01FIN is not nine numbers.

    • Field 01FIN is all zeros or all nines.

    • The first two digits (Area Office Code) are: 00, 07, 08, 09, 17, 18, 19, 28, 29, 49, 78, 79, or 89.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the Fiduciary EIN is still invalid or if the return is nontaxable, amended or for an Estate, delete Field 01FIN.

  4. Do not enter the Fiduciary EIN if any of the following conditions exist:

    • The return is for an Estate (Box A).

    • Field 0525A is blank.

    • Field 0423 is blank.

    • The Fiduciary's EIN is illegible or less than nine numeric digits.

    • The Fiduciary's EIN is the same as the Trust's EIN (Box C).

    • The fiduciary is not a trust or financial institution (i.e., bank, credit union, savings and loan).

    • The return is amended (Box F).

Field 01CBI - Paid Preparer Check Box Indicator

  1. Description -Transcribed from the right of Field 01FIN (Fiduciary EIN) in the Signature Section of Form 1041. The Paid Preparer check box is used to indicate whether the taxpayer has elected to allow the Paid Preparer to answer questions about the taxpayer's return as it is processed.

    • Valid characters are "1" and blank.

    • If the taxpayer checks only the Yes box, Code & Edit should edit a "1" in the margin to the right of the Paid Preparer check box.

  2. Invalid Condition - Field 01CBI is invalid if other than "1" or blank

  3. Correction Procedures:

    • Correct all misplaced entries, coding errors, and transcription errors.

    If... Then...
    The "Yes" box is checked Enter "1" in Field 01CBI.
    The "No" box is checked;
    Neither box is checked; or,
    both boxes are checked
    Delete Field 01CBI and continue processing.

Field 01PSN - Paid Preparer's TIN (PTIN)

  1. Description - Transcribed from the right of the Paid Preparer's Section of Form 1041.

    • Data may or may not be present in Field 01PSN.

    • Valid characters are all blank, or with a "P" in the first character followed by eight numerics (PTIN).

      Note:

      The first character in the PTIN must begin with the alpha "P" . The range for a valid PTIN is P00000001 through P99999998. A "P" followed by all zeroes, or all nines, is not valid.

  2. Invalid Condition - Field 01PSN is invalid if any of the following conditions are present:

    • Field 01PSN is other than a "P" followed by eight numeric digits,

    • Field 01PSN is all zeros or all nines.

    Caution:

    Preparer's Social Security Number (SSN) is no longer acceptable.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If "P" is missing, add to Field 01PSN.

    3. If unable to determine a valid entry, delete Field 01PSN.

Field 01PEN - Paid Preparer EIN

  1. Description - Transcribed from the right of the Paid Preparer's Section of Form 1041.

    • Data may or may not be present in Field 01PEN.

    • Valid characters are all blank or all numeric.

      Exception:

      Field 01PEN will be invalid if all nines, all zeroes, or less than nine digits.

  2. Invalid Condition - Field 01PEN is invalid if any of the following conditions are present:

    • Field 01PEN is not nine numeric digits.

    • The first two digits of the EIN are: 00, 07, 08, 09, 17, 18, 19, 28, 29, 49, 78, 79, or 89.

    • Field 01PEN is all zeros or all nines.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If unable to determine the valid entry, delete Field 01PEN.

Field 01PTN - Paid Preparer Telephone Number

  1. Description - Transcribed from the right of the Paid Preparer's Section of Form 1041.

    Note:

    If the taxpayer has checked Yes in the Paid Preparer check box, a telephone number should be entered to allow contact, but this field is not required and may be blank.

    • Data may or may not be present in Field 01PTN.

    • Valid characters are alpha and numeric.

  2. Invalid Condition - Field 01PTN is invalid if other than alpha, numeric or blank.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If invalid, delete Field 01PTN and continue processing.

Field 01CRD-- Correspondence Received Date

  1. Field 01CRD is a numeric field edited on the front of the 1041.

    • The Correspondence Received Date (CRD) should be present when returns have been held in Suspense and the reply is received after the Return Due Date.

    • If present, Field 01CRD must be entered in YYYYMMDD format.

  2. Invalid Condition - Field 01CRD is invalid if any of the following conditions are present:

    • Not numeric.

    • Not in YYYYMMDD format.

    • Not a valid date.

  3. Correction Procedures - Correct all misplaced entries, coding errors, and transcription errors.

    • Compare the field with the return:

      If... Then...
      The Correspondence Received Date cannot be determined (i.e., illegible) Check the attached correspondence for the CRD.
      Multiple Correspondence Received Dates are present Use the CRD that made the return processable in Field 01CRD.

  4. Determining the CRD - If the reply was not date stamped, determine the CRD in the following priority order:

    1. The IRS Date Stamp - Placed on the return or reply by the Receipt and Control function when the return is received with a reply to the correspondence.

    2. The U.S. Postal Service postmark or metered date on the reply envelope.

    3. The current date.

  5. Enter the CRD (YYYYMMDD) in Field 01CRD except in the following situations:

    • Correspondence was not necessary or was issued in error.

    • The correspondence reply was received before the Return Due Date.

    • The correspondence was required because an IRS processing error was identified.

  6. If no reply or the correspondence was undeliverable, enter "3" in Field 01CCC.

  7. On returns, which have been sent back to the taxpayer (correspondence is attached), the original stamped Received Date should be circled-out and the date on which the correspondence is received should be edited as the Received Date in the Deductions Section on Form 1041.

  8. If there is an indication that Entity has assigned an EIN to the return, enter the entity assignment date (lower left corner of Form 1041) in Field 01CRD, if the entity assignment date is later than the Received Date and Return Due Date.

Field 01ADC - Audit Codes

  1. Description - Field 01ADC is a numeric field transcribed from the left margin next to Line 10 identified by "1 -" followed by the appropriate audit code(s). Audit Codes are used to alert Examination to a particular condition on the return.

  2. Up to fifteen Audit Codes may be entered in Field 01ADC. Enter Audit Codes using the following priority order:

    Priority Order Audit Code Description
    1 8 Form 1041-N
    2 3 Inconsistent Treatment
    3 2 Foreign Interest
    4 1 International
    5 4 Prompt Audit Request
    6 5 Ineligible Fiscal Year Filers
    7 6 Nonexempt Charitable and Split-Interest Trusts
    8 7 Not a private foundation

  3. Invalid Condition - Field 01ADC will generate as a field error if the Audit Code is other than blank or the valid codes listed above.

  4. Field 01ADC will also generate when Audit Code "8" is present and the Document Code is not "39" .

  5. Correction Procedures - Correct all misplaced entries, coding errors, and transcription errors.

  6. Determine the appropriate Audit Code as follows:

    Audit Code Description
    1 International - Enter "1" in Field 01ADC if any of the following conditions are present:
    1. Line 2a of Schedule G (Form 1116) is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

    2. Line 18 (Income Distribution) or Line 22 (Taxable Income) of 1041 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and any of the following conditions are present:
      • Form 5471 is attached.
      • Form 8865 is attached.
      • Schedule K-1 (Form 1041) has a non-U.S. Address.
      • The Yes box is checked on Line 4 (Foreign Trust) of the "Other Information" section.

    2 Foreign Interest - Enter "2" in Field 01ADC if the Yes box is checked and/or a foreign country is listed on Line 3 (Foreign Interests) of the "Other Information" section of Form 1041.
    3 Inconsistent Treatment - Enter "3" in Field 01ADC if any of the following conditions are present:
    • Form 8082 is attached.

    • Form 8275/8275-R is attached.

    • Form 8886 is attached.

    • After correspondence, the taxpayer has failed to provide a Form 8824 (Like-Kind Exchange).

    • After correspondence, the taxpayer has failed to provide a Schedule K-1, or the K-1 is incomplete.

    • The taxpayer has notated that they are "Complying with IRS Regulation 1.442-1(C)" .

    4 Prompt Audit Request - Enter "4" in Field 01ADC if any of the following conditions are present:
    • Form 4810 is attached.

    • The return contains an attachment or notation of a "Request for Prompt Audit Assessment" or by citing "IRC 6501(d)" .

    5 Ineligible Fiscal Year Filers - Enter "5" in Field 01ADC if the taxpayer is filing a Fiscal Year return and the return is not for one of the following filers (qualified to file on a Fiscal Year basis):
    • Estate or a trust filing as an estate under IRC 645.

    • Nonexempt Charitable Trust under IRC 4947(a)(1).

    • One of the following notations is shown on the return:
      • IRC 501(a)
      • IRC 671 through IRC 679
      • IRC 443(b)(2)

    • No reply to correspondence on unexplained short period returns.

      Caution:

      Do not use Audit Code "5" on an Initial or Final Return that has a Tax Period ending date in December (calendar year filer).

    6 Nonexempt Charitable and Split-Interest Trusts - Enter Audit Code "6" if:
    • The first box (Described in section 4947(a)(1)) or third box (Described in section 4947(a)(2)) is checked in Section E of Form 1041.

    8 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡"≡ ≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Caution:

    No other Audit Codes are valid if Audit Code "8" is required.

Field 01ESB - ESBT Indicator

  1. Description - Field 01ESB is a numeric field edited in the left margin next to Line 10 as "2 - 1" when the ESBT (S portion only) box is checked in "Box A, Type of Entity" in the upper left on page 1.

  2. Valid characters are "1" and blank. "1" indicates the "ESBT" box is checked.

  3. Invalid Condition - Field 01ESB will generate as an error if the ESBT Indicator is other than "1" or blank.

  4. Correction Procedures:

    1. Correct all misplaced entries, coding errors and transcription errors.

    2. Compare the screen entry with the entry on the return. If the field was coded or transcribed incorrectly, correct the screen display and the return when necessary.

Field 01PII - Pooled Income Fund Indicator

  1. Description -- Field 01PII is a numeric field edited in the left margin next to Line 10 as "3 - 1" when the Pooled Income box is checked (upper left corner of Page 1).

  2. Valid characters are "1" and blank.

    • PII Code "1" is entered to identify when the Pooled Income Fund box is checked on Form 1041 (Box A, Type of Entity).

  3. Invalid Condition - Field 01PII will generate as a field error if the PII Code is other than "1" or blank.

  4. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Compare the screen entry with the entry on the return. If the field was coded or transcribed incorrectly, correct the screen display and the return when necessary.

Field 01PIC - Penalty and Interest Code

  1. Description - Field 01PIC is a numeric field edited in the left margin next to Line 10 as "4 - 1" .

    • The Penalty and Interest Code is edited when Form 1041 is received after the Return Due Date ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and the taxpayer has included penalty and/or interest.

  2. Valid characters are "1" and blank.

  3. Invalid Condition - Field 01PIC will generate as a field error if the Penalty and Interest Code is other than "1" or blank.

  4. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Compare the screen entry with the entry on the return. If the field was coded or transcribed incorrectly, correct the screen display and the return when necessary.

Field 01MSC - Missing Schedule Code

  1. C&E is no longer going to edit Missing Schedule Codes in the left margin of the return. Instead, they are to correspond for the missing schedules.

  2. Correction Procedures:

    1. Delete the entry in Field 01MSC.

    2. If there is no indication C&E has requested the missing form(s)/schedule(s), SSPND and correspond if credit is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 01ISI - Installment Sales Indicator

  1. Description - Field 01ISI is edited in the left margin next to Line 12 as "6 -" followed by the appropriate code when Form 6252 (Installment Sale Income) is attached.

  2. Valid characters are "1," "2," "3," and blank.

    ISI Code Description
    1 Indicates a Yes to Question "3" of Form 6252 (Installment Sale Income).
    2 Indicates a No to Question "3" of Form 6252.
    3 Indicates that Form 6252 is attached but there is a multiple, illegible, or no response to Question "3" .

    Caution:

    If multiple Forms 6252 are attached, enter ISI Code 1 ("Yes" ) if at least one Form 6252 has a positive response. If Form 6252 is not attached, Field 01ISI will be blank.

  3. Invalid Condition - Field 01ISI will generate as a field error if the Installment Sales Indicator Code is other than "1," "2," "3," or blank.

  4. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Correct the return when necessary.

Field 01HSC - Historic Structure Code

  1. Description - The Historic Structure Code applies to any return for Tax Periods 198212 and subsequent.

  2. Field 01HSC is edited in the left margin next to Line 12 as "7 - 3" when the Form 3468 (Investment Credit) has an entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on the following:

    • TY 2010 and subsequent: If there are entries under Part III, Line 11; specifically, Lines e, f, g, h, i, or j.

    • For TY2008 and subsequent - Code 3 if an amount is present in Part III, on Line 10, e, f, g, h, i, or j.

    • For tax year 2006 - 2007 - Code "3" if an amount is present on Line 1, e, f, g, or h.

    • For tax years 1995 through 2005 - Code "3" if an amount is present on Line 1, b, or c.

  3. Valid Historic Structure Codes are "3" and/or blank.

  4. Invalid Condition - Field 01HSC will generate as a field error when the Historic Structure Code is other than "3" or blank.

  5. Correction Procedures:

    1. Correct all misplace entries, coding errors and transcription errors.

    2. Leave Field 01HSC blank if there are no entries on Lines 1a through 1d, or if question is not on Form 3468 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

  6. If a Department of Interior Certification letter or form is attached to the return, do not detach it from Form 1041.

Field 01QNT - Number of Trusts (Form 1041-QFT)

  1. Description - Field 01QNT is in the entity section (Part I) of Form 1041-QFT only. Valid characters are numeric only.

    • Form 1041-QFT - Transcribed from Line 4 (Part I).

    Note:

    Any entries in this field for other than 1041-QFTs, are invalid and were transcribed in error.

  2. Invalid Condition - Field 01QNT will generate as a field error if other than numeric.

  3. Correction Procedures -Correct all misplaced entries, coding errors, and transcription errors.

    Exception:

    If Line 4 is blank or zero on Form 1041-QFT, input a "1" in Field 01QNT.

Field 01EWI - E-file Mandate Waiver Indicator

  1. Description - will be edited on the bottom center margin of the 1041 return, page 1. It will be used whether or not the Form 8948, Preparer Explanation for Not Filing Electronically, has been attached to the 1041 return. Valid characters are the following numeric one-digit code:

    • Blank - No E-file waiver Form 8948 attached.

    • 1 - Taxpayers elected to file return on paper.

    • 2 - Waiver from requirements to electronic file applied for and received.

    • 3 - Taxpayers are members of a religious group exempt from electronically filing the return.

    • 4 - Return was rejected by IRS E-File and the preparer was unable to resolve the reject condition.

    • 5 - E-File software package does not support forms or schedules attached to the return.

    • 6 - Other circumstances prevented taxpayers from filing the return electronically.

    • If multiple boxes are checked the priority order would be: 6a or 6b, 3, 2, 1, 4, 5, 6c.

Field 01RPC - Return Processing Code (RPC)

  1. Description - Return Processing Code (RPC) is an alpha or numeric character used to identify a specific condition on the return.

  2. RPCs are edited on Page 1, to the right of Line 1 in the margin area for Form 1041, Form 1041-QFT, and Form 1041-N.

  3. A maximum of 35 RPCs can be entered into Field 01RPC.

    Note:

    RPCs do not need to be entered into Field 01RPC in any specific order.

  4. The valid RPC codes are:

    RPC Form and Title
    1 Form 8991, Tax on Base Erosion Payments of Taxpayers with Substantial Gross Receipts
    2 Form 8992, Global Intangible Low-Taxed Income (GILTI)
    3 Form 8993, Section 250 Deduction for Foreign-Derived Intangible Income (FDII) and Global Intangible Low-Taxed Income (GILTI)
    4 Form 8994, Employer Credit for Paid Family and Medical Leave
    5 Reserve for Future use
    6 Form 8996, Qualified Opportunity Fund
    7 Form 8990, Limitation on Business Interest Expense Under Section 163(j)
    8 Form 461, Limitation on Business Losses
    9 Form 8997, Initial and Annual Statement of Qualified Opportunity Fund Investments
    A Form 5471, Schedule E, Income, War Profits, and Excess Profits Taxes Paid or Accrued
    B Form 5471, Schedule H, Current Earnings and Profits
    C Form 5471, Schedule I -1, Information for Global Intangible Low-Taxed Income
    D Form 5471, Schedule P, Previously Taxed Earnings and Profits of U.S. Shareholder of Certain Foreign Corporations
    E Form 8865, Schedule G, Statement of Application of the Gain Deferred Method Under Section 721 (c)
    F Form 8865, Schedule H, Acceleration Events and Exceptions Reporting Relating to Gain Deferral Method Under Section 721 (c)
    G Form 5471, Schedule G-1, Cost Sharing Arrangement.
    J (For tax periods 202201 through 202212 only) Taxpayer writes IRA22DPE on Form 3800, or Form 1041, Schedule G, Line 16A, or on an attachment.
    K (For tax periods 202201 through 202212 only) Taxpayer writes IRA22TRE on Form 3800, at the top of the return, or on an attachment.
    L (For tax periods 202201 through 202212 only) Form 7204, Consent to Extend the Time to Assess Tax Related to Contested Foreign Income Taxes - Provisional Foreign Tax Credit Agreement, is attached.
    M (For tax periods 202201 through 202212 only) Form 7205, Energy Efficient Commercial Buildings Deduction, is attached.

Section 02 - Address Fields

  1. Section 02 contains address information of the estate or trust.

    Note:

    See Document 7475, State Abbreviations, Major City Codes, and Address Abbreviations.

  2. Ogden Submission Processing Campus (OSPC) will process Foreign/International addresses and U.S. Territories.

  3. The determination of a foreign address is based only on the address of the Trust:

    1. A foreign (international) address is any address that is not in one of the 50 states or the District of Columbia.

    2. All U.S. Territories are considered foreign.

    U.S. Territories & Freely Associated States

    U.S. Territories Freely Associated States
    • American Samoa • The Federated States of Micronesia
    • Guam • The Republic of the Marshall Islands
    • Northern Mariana Islands • The Republic of Palau
    • Puerto Rico  
    • U.S. Virgin Islands  
     

  4. An Army Post Office (APO), Diplomatic Post Office (DPO), or Fleet Post Office (FPO) is not a foreign address. The Postal Service established new address requirements for APO/DPO/FPO addresses. If an address appears in the old APO/DPO/FPO format, such as "APO New York, NY 091XX" , convert to the new State code based on the ZIP Code as follows: "APO AE 091XX" .

    If ZIP Code is… Then convert to…
    340XX AA
    090 AE
    962-966 AP

  5. All returns with a foreign or U.S. Territory or Freely Associated State (FAS) address must be shipped to OSPC.

    1. SSPND 650.

    2. Attach Form 4227 with the notation "Forward to OSPC" .

    3. Prepare Letter 86C to inform the taxpayer that the return has been sent to Ogden.

Foreign Addresses (OSPC Only)

  1. A foreign address will contain:

    • Street Address or P.O. Box

    • City or town name

    • Other principal subdivision (i.e., province, state, county, etc.)

    • Postal code, if present

    • Foreign country

  2. Returns with addresses in the U.S. Territories or Freely Associated State (FAS) are considered to be a foreign return for processing purposes but are entered the same as domestic addresses.

    1. A two-character alpha code must be entered in Field 02ST for the territory or Freely Associated State (FAS) name.

      U.S. Territory or Freely Associated State Abbreviation
      American Samoa AS
      The Federated States of Micronesia FM
      Guam GU
      The Republic of the Marshall Islands MH
      Northern Mariana Islands MP
      The Republic of Palau PW
      Puerto Rico PR
      Virgin Islands (U.S.) VI

    2. A ZIP Code must be present.

Error Record Format - Section 02

  1. Listed below are the fields contained in Section 02. Data in this section is obtained from Forms 1041, 1041-QFT, and 1041-N:

    Field Designator Maximum Length Title Location
    02CON 35 In-Care-of Name Entity section of Forms 1041, 1041-QFT, and 1041-N.
    02FAD 35 Foreign Address Entity section of Forms 1041, 1041-QFT, and 1041-N.
    02ADD 35 Address Entity section of Forms 1041, 1041-QFT, and 1041-N.
    02CTY 22 City Entity section of Forms 1041, 1041-QFT, and 1041-N.
    02ST 2 State Entity section of Forms 1041 1041-QFT, and 1041-N.
    02ZIP 12 ZIP Code Entity section of Forms 1041 1041-QFT, and 1041-N.

♦Field 02CON - In-Care-of Name (35 Positions)♦

  1. Description - Field 02CON is in the entity section of the return.

  2. Valid Condition - Field 02CON has 35 positions and valid characters are alpha, numeric, ampersand, dash, slash, or percent (%).

    Note:

    The first character of the in-care-of name must be alpha or numeric.

  3. Invalid Condition - Field 02CON is invalid if any of the following conditions are present:

    • The first position is % (percent) and the second position is not blank, or

    • The first position is blank, or

    • The first character of the in-care-of name is not alpha or numeric, or

    • There are two consecutive blanks between significant characters.

  4. Correction Procedures - Correct coding and transcription errors.

    If... Then...
    A % (percent) is in the first position,
    1. Verify there is a blank in the second position.

    2. If not blank, enter a blank followed by the in-care-of name beginning with an alpha or numeric in Field 02CON.

    A blank is in the first position, Enter the in-care-of name beginning with an alpha or numeric in Field 02CON.
    The first character of the in-care-of name is not an alpha or numeric,
    1. Verify the in-care-of name on the return.

    2. Enter the in-care-of name beginning with an alpha or numeric in Field 02CON.

    Two consecutive blanks are present between significant characters, Delete any unnecessary blanks in Field 02CON.

♦Field 02FAD - Foreign Address ♦

  1. Description - Field 02FAD is in the entity section of the return.

    • This field will contain an entry when there is a foreign address present on the return.

    • Field 02FAD should not be present on "G" coded short length returns.

  2. Valid Condition - Valid characters are alpha, numeric and special characters.

  3. Invalid Condition - Field 02FAD will generate as an error when any of the following conditions are present:

    • The first position is blank.

    • Any character follows two consecutive blanks.

    • There are more than 35 characters present in the field.

      Note:

      ISRP is instructed to input a pound sign (#) as the 35th character if there are more than 35 characters present for this field on the return.

  4. Correction Procedures:

    1. Correct all coding and transcription errors.

      If… Then…
      Field 02FAD is present
      1. GTSEC 02

      2. Ensure Field 02CTY contains a foreign country code and Field 02ST contains a ". (period/space)" . See Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries.

        Exception:

        Use the country code based on the province in Field 02CTY if the foreign address is from Canada and the address contains a province name or abbreviation. See Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries.

      .
      A province abbreviation is not present for Australia, Brazil, Canada, Cuba, Italy, Mexico, or The Netherlands but a province name is present, Enter the province abbreviation in the appropriate position in Field 02FAD. See IRM 3.12.14.6.12.4., Province, State and Territory Abbreviations.
      A foreign address is not present on the return
      1. SSPND 610

      2. Renumber return with domestic DLN.

      Caution:

      Domestic addresses are required on all 1041-N returns.

    2. If Form 8822, Change of Address, or Form 8822-B, Change of Address or Responsible Party- Business, is attached to the return, compare the name and address information on the Form 8822 or Form 8822-B to the return.

      Note:

      A business may have two addresses. One is the mailing address and the other is the location address or physical location of the business.

      If... And... Then...
      The information is the same, All the following applies:
      • Mailing address information is the same,

      • No location address is listed on Form 8822/8822-B, Line 7,

      • No entry on Form 8822-B, Lines 8 or 9,

      Take no action and continue processing.
      The information is different, Any of the following applies:
      • Mailing address information is different,

      • Location address is listed on Form 8822/8822-B, Line 7,

      • An entry is listed on Form 8822-B, Lines 8 or 9,

      1. Enter address shown on Form 8822/Form 8822-B in Field 02FAD.

      2. Notate "Form 8822 or Form 8822-B detached" on tax return.

      3. Detach Form 8822/Form 8822-B and route to Entity Control using Form 4227Intra-SC Reject or Routing Slip, or follow local procedures (e.g., Form 13934, Merge Sheet)

      4. Notate on Form 4227, "Change Of Address Per Form 8822 or Form 8822-B" .

      Note:

      The lead tax examiner is required to batch all Form 8822 or Form 8822-B daily and hand carry to Entity Control for expedite processing.

Field 02ADD - Street Address (35 Positions)

  1. Description - Field 02ADD is in the entity section of the return.

    • Field 02ADD should not be present if Field 01CCC contains a "G" (Amended Return).

  2. Valid Condition - Valid characters are alpha, numeric, blank, dash, or slash.

  3. Invalid Condition - Field 02ADD will generate as a field error when any of the following conditions are present:

    • Any character is present other than alpha, numeric, blank, dash, or slash.

    • The first position is blank.

    • Any character follows two consecutive blanks.

    • There are more than 35 characters present in this field.

      Note:

      ISRP is instructed to input a pound sign (#) as the 35th character if more than 35 characters are present for this field on the return.

  4. Correction Procedures:

    • Correct all misplaced entries, coding errors, and transcription errors.

    If... Then...
    The 35th character is a pound sign (#) Abbreviate to 35 characters or fewer.
    The Street Address is missing or in error and a valid Major City Code is present
    1. Enter the entire City Name (spelled out, not in Major City format) in Field 02CTY.

    2. Enter the State Code in Field 02ST.

      Note:

      For a listing of Major City Codes (listed by state), see Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries

    Unable to perfect DLSEC 02.
    A "&" or a "%" sign is present Change "&" to "and" and/or change "%" to "c/o" .

  5. If Form 8822, Change of Address, or Form 8822-B, Change of Address or Responsible Party- Business, is attached to the return, compare the name and address information on the Form 8822 or Form 8822-B to the return.

    Note:

    A business may have two addresses. One is the mailing address and the other is the location address or physical location of the business.

    If... And... Then...
    The information is the same, All the following applies:
    • Mailing address information is the same,

    • No location address is listed on Form 8822/8822-B, Line 7,

    • No entry on Form 8822-B, Lines 8 or 9,

    Take no action and continue processing.
    The information is different, Any of the following applies:
    • Mailing address information is different,

    • Location address is listed on Form 8822/8822-B, Line 7,

    • An entry is listed on Form 8822-B, Lines 8 or 9,

    1. Enter address shown on Form 8822/Form 8822-B in Field 02FAD.

    2. Notate "Form 8822 or Form 8822-B detached" on tax return.

    3. Detach Form 8822/Form 8822-B and route to Entity Control using Form 4227 or follow local procedures.

    4. Notate on Form 4227, "Change Of Address Per Form 8822 Or Form 8822-B" .

    Note:

    The lead tax examiner is required to batch all Form 8822 or Form 8822-B daily and hand carry to Entity Control for expedite processing.

  6. Multiple Addresses -If more than one Address is present, research INOLE and determine the correct Address as follows:

    If... Then...
    INOLE matches one of the Addresses on the return Enter the first Address found on the return to Field 02ADD.
    INOLE does not match any of the Addresses on the return Delete Section 02 and continue processing the return.

Field 02CTY - City (22 Positions)

  1. Description - Field 02CTY is in the entity section of the return.

  2. Valid characters are alpha and blank.

  3. Invalid Condition - Field 02CTY will generate as a field error when any of the following conditions are present:

    • The first position is blank.

    • Any character is present other than blank or alpha.

    • Any character follows two consecutive blanks.

    • The Major City Code does not match any of the valid codes in the Major City Code Table.

    • The Foreign Country Code (FCC) does not match any of the valid codes in Document 7475.

  4. Correction Procedures:

    • Correct all misplaced entries, coding errors, and transcription errors.

      Note:

      For a listing of Major City Codes (listed by state) and valid Foreign Country Codes (FCC) see Document 7475,

    If... Then...
    A Major City Code is used Field 02CTY must be present.
    Field 02CTY contains an error Check to see if the Major City Code is correct.
    Field 02CTY is not valid and a Major City Code cannot be determined Input the entire city name.
    A Major City Code is not used and Field 02CTY is present Field 02ST (State) must be present.
    A foreign address is shown on the return Enter the appropriate FCC in Field 02CTY.
    See Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries
    Field 02CTY contains an incorrect country code or "XX" Enter appropriate foreign country code in Field 02CTY. If there is no valid FCC, input the entire country name.
    See Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries

Field 02ST - State (2 Positions)

  1. Description - Field 02ST is in the entity section of the return.

  2. Valid characters are alpha and blank.

  3. Invalid Condition - This field is invalid if it is not contained in the State Code Table.

  4. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. For a description of valid State Codes, Document 7475.

    3. If unable to perfect, DLSEC 02.

  5. Foreign Address Processing - International Fiduciary Returns are all Form 1041 with a foreign Address in the Name and Address section of the return. All foreign/international Address returns will be processed at the Ogden Submission Processing Campus (OSPC).

    • The determination of a foreign address is based on the address of the estate or trust located on Page 1 of Form 1041.

    • A foreign address is any address that is not in one of the 50 states or the District of Columbia.

    • All returns with a foreign address must be shipped to Ogden Submission Processing Campus. SSPND 650 and attach Form 4227 with the notation "Forward To Ogden Submission Processing Center" .

  6. APO/DPO/FPO Addresses -An APO, DPO or FPO address is not a foreign address.

    • The U.S. Postal Service established new requirements for APO/DPO/FPO addresses.

    • If the old address appears (i.e., AP New York, NY 091XX), convert the address to the new state code abbreviations based on the ZIP Code:

      ZIP Code State Code
      34000 AA
      090-098 AE
      962-966 AP

Field 02ZIP - ZIP Code (9 Positions)

  1. Description -Field 02ZIP is in the entity section of the return.

  2. Valid characters are numeric and blank.

  3. Invalid Condition -Field 02ZIP will generate as a field error when any of the following conditions are present:

    • Any character is other than numeric or blank.

    • An entry is other than five or nine positions.

    • The entry is not within the range of 00401 and 99999.

    • The first five positions are blank, and an entry is present in the last four positions.

    • The entry does not match the Major City Code or State Code.

  4. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

      If... Then...
      Field 02ZIP is transcribed incorrectly. Enter the correct ZIP Code from the return. Only the first five digits are required.
      A valid ZIP Code is not available from the return or an attachment. Determine the first three digits of a valid ZIP Code for the Major City from see Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries and enter "01" for the fourth and fifth digits.
      The Major City is not listed in Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries or the first three digits cannot be determined. Enter the ZIP Code of the State shown in the address from Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries

    2. If Form 8822. Change of Address or Form 8822-B, Change of Address or Responsible Party is attached to the return, compare the Name Control, EIN, Address, City, State and ZIP Code information on Form 8822 to the information on Form 1041.

      Note:

      A business may have two addresses. One is the mailing address and the other is the location address or physical location of the business.

      If And Then
      The information is the same, All the following applies:
      • Mailing address information is the same,

      • No location address is listed on Form 8822/8822-B, Line 7,

      • No entry on Form 8822-B, Lines 8 or 9,

      Take no action and continue processing.
      The information is different, Any of the following applies:
      • Mailing address information is different,

      • Location address is listed on Form 8822/8822-B, Line 7,

      • An entry is listed on Form 8822-B, Lines 8 or 9,

      1. Enter address shown on Form 8822/Form 8822-B in Field 02FAD.

      2. Notate "Form 8822 or Form 8822-B detached" on tax return.

      3. Detach Form 8822/Form 8822-B and route to Entity Control using Form 4227Intra-SC Reject or Routing Slip, or follow local procedures (e.g., Form 13934, Merge Sheet)

      4. Notate on Form 4227, "Change Of Address Per Form 8822 or Form 8822-B" .

      Note:

      The lead tax examiner is required to batch all Form 8822 or Form 8822-B daily and hand carry to Entity Control for expedite processing.

Section 04 - Income and Deductions Fields

  1. Section 04 contains the income and deductions fields from Form 1041 (Page 1), Form 1041-QFT, and Form 1041-N.

  2. Corrections should be made on the return and the screen when errors are discovered.

  3. When present, all tax amounts in Section 04 must be entered as dollars-only.

Error Record Format - Section 04

  1. Listed below are the fields contained in Section 04. Data in this section is obtained from Forms 1041, 1041-QFT, and 1041-N:

    Field Designator Maximum Length Title Location
    0401 13 + Interest Income Form 1041, Line 1.
    Form 1041-QFT, Line 1a.
    Form 1041-N, Line 1a.
    042A 13 + Total Ordinary Dividends Form 1041, Line 2a.
    Form 1041-QFT, Line 2a.
    Form 1041-N, Line 2a.
    042B2 13 + Qualified Dividends Form 1041, Line 2b(2).
    Form 1041-QFT, Line 2b.
    Form 1041-N, Line 2b.
    0403 13 + or - Business Income or Loss Form 1041, Line 3.
    0404 13 + or - Capital Gain or Loss Form 1041, Line 4.
    Form 1041-QFT, Line 3.
    Form 1041-N, Line 3.

    Note:

    Line 4 cannot have a negative entry greater than $3,000 on a non-final return.

    0405 13 + or - Rents/Royalties/Partnerships/Estates/Trusts Form 1041, Line 5.
    0406 13 + or - Farm Income or Loss Form 1041, Line 6.
    0407 13 + or - Ordinary Gain/Loss Form 1041, Line 7.
    04BLA 13+ Form 461 Business Losses Form 1041, Line 8 left (write in)
    0408 13 + or - Other Income Form 1041, Line 8.
    Form 1041-QFT, Line 4.
    Form 1041-N, Line 4.
    0409 13 + or - Total Income Form 1041, Line 9.
    Form 1041-QFT, Line 5.
    Form 1041-N, Line 5.
    0410 13 + Interest Deduction Form 1041, Line 10.
    0411 13 + Taxes Form 1041, Line 11.
    Form 1041-QFT, Line 6.
    Form 1041-N, Line 6.
    0412 13 + Fiduciary Fees Form 1041, Line 12.
    Form 1041-QFT, Line 7.
    Form 1041-N, Line 7.
    0413 13 + Charitable Deduction Form 1041, Line 13.
    0414 13 + Attorney/Accountant Fees Form 1041, Line 14.
    Form 1041-QFT, Line 8.
    Form 1041-N, Line 8.
    0415A 13 + Other Deductions Form 1041, Line 15a.
    Form 1041-QFT, Line 9.
    Form 1041-N, Line 9 plus Line 11.
    0415B 13+ Net Operating Loss Deduction Form 1041, Line 15b
    not applicable to 1041-N, and 1041-QFT
    04MID (TY2017 and prior) 13 + Allowable Misc. Itemized Deduction (Subject to 2% Floor) Form 1041, Line 15c.
    Form 1041-QFT, Line 10.
    Form 1041-N, Line 10.
    04NEX 13 + 1041-N Exemption Amount Form 1041-N, Line 11.
    0416 13 + Total Basic Deductions Form 1041, Line 16.
    Form 1041-QFT, Line 10.
    Form 1041-N, Line 12.
    0418 13 + or - Income Distribution Deduction Form 1041, Line 18.

    Caution:

    Negative amounts are only valid on Final returns.

    0419 13 + Estate Tax Deductions Form 1041, Line 19.
    0420 13+ Qualified Business Income Deduction Form 1041. Line 20.
    0421 13 + Exemption Amount Form 1041, Line 21.
    0422 13 + or - Total Special Deductions Form 1041, Line 22.
    not applicable to 1041-N, and 1041-QFT
    0423 13 + or - Taxable Income Form 1041, Line 23.
    Form 1041-QFT, Line 11.
    Form 1041-N, Line 13.

    Note:

    Any negative entry in a "positive only" field will cause a math error. See IRM 3.12.14.25.33, Error Code 842 - Total Income Tax, and IRM 3.12.14.25.34, Error Code 845 - Basic Deductions.

Invalid Condition - Section 04

  1. Any field will be invalid if not all numeric.

Correction Procedures - Section 04

  1. The correction procedures for the Field Designator in Section 04 follow.

Field 0401 - Interest Income
  1. This entry is transcribed from Line 1, Form 1041, Form 1041-QFT or Form 1041-N.

  2. The entry is a positive only entry.

  3. Ensure the amount has been transcribed correctly.

Field 042A - Ordinary Dividends
  1. This entry is transcribed from Line 2a, Form 1041, Form 1041-QFT or Form 1041-N.

  2. The entry is a positive only entry.

  3. Ensure the amount has been transcribed correctly.

Field 042B2 - Qualified Dividends
  1. This entry is transcribed from Line 2b(2), Form 1041, Form 1041-QFT or Form 1041-N.

  2. The entry is a positive only entry.

  3. Ensure the amount has been transcribed correctly.

Field 0403 - Business Income or Loss
  1. This entry is transcribed from Line 3, Form 1041.

  2. The Entry can be positive or negative.

  3. Any entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 3 must be supported by a Form 1040 or Form 1040-SR, Schedule C. If not attached, correspond.

  4. Ensure the amount has been transcribed correctly.

Field 0404 - Capital Gain or Loss
  1. The entry for Field 0404 is transcribed from Line 4, Form 1041 (Line 3, Form 1041-QFT or Line 3, Form 1041-N).

  2. Field 0404 will be in error if the taxpayer claims a loss greater than $3,000.00 on Line 4 of Form 1041 (or Line 3 of Form 1041-QFT and 1041-N).

    Note:

    Any entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 4 must be supported by a Form 1041, Schedule D. If not attached, correspond.

    1. Correct this field by reducing the loss to $3,000.00.

    2. If the loss carryover will be changed ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and no math error notice will be sent to the taxpayer, prepare Letter 3833C, explain the adjustment, and specify the corrected loss carryover amount.

      Exception:

      If a "Final" Form 1041, accept the taxpayer's figures. GTSEC 01 and enter CCC "F" in Field 01CCC.

Field 0405 - Rents, Royalties, Partnerships, Estates & Trust Income
  1. This entry is transcribed from Line 5, Form 1041.

  2. The Entry can be positive or negative.

  3. Any entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 5 must be supported by a Form 1041 or Form 1040-SR, Schedule E. If not attached, correspond.

  4. Ensure the amount has been transcribed correctly.

Field 0406 - Farm Income or Loss
  1. This entry is transcribed from Line 6, Form 1041.

  2. The Entry can be positive or negative.

  3. Any entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 6 must be supported by a Form 1040 or Form 1040-SR, Schedule F. If not attached, correspond.

  4. Ensure the amount has been transcribed correctly.

Field 0407 - Ordinary Gains or Losses
  1. This entry is transcribed from Line 7, Form 1041.

  2. The Entry can be positive or negative.

  3. Ensure the amount has been transcribed correctly.

Field 04BLA - Form 461 Business Losses Amount
  1. The entry for Field 04BLA is located on the dotted line in the space to the left of line 8, Form 1041

  2. This amount is positive and dollars only.

  3. If the tax period is prior to 202112, take the following action when "ELA" and an amount are present in the space to the left of line 8 (Field 04BLA):

    • Decrease the line 8 amount by the "ELA" amount and enter the result into Field 0408.

    • Delete the entry in Field 04BLA.

    • If Error Code 842 and/or any subsequent math error code generates as a result, assign TPNC 90 with the following literal:

      The Section 461(I) excess business loss adjustment (ELA) entered in the space to the left of line 8, Form 1041, has been disallowed. We have decreased the entry on line 8, Form 1041, by the amount entered as "ELA" . This disallowance is due to the CARES Act legislation, which amended IRC 461(l) to eliminate the limitation for tax years 2018, 2019, and 2020.

Field 0408 - Other Income
  1. The entry for Field 0408 is transcribed from Line 8, Form 1041 (Line 4, Form 1041-QFT or Line 4, Form 1041-N).

  2. This entry can be positive or negative. Ensure the entry has been entered correctly.

  3. If "ELA" and an amount is present left of line 8 (Field 04BLA), see IRM 3.12.14.10.3.9, Field 04BLA - Form 461 Business Losses Amount.

  4. If an amount entered is from Form 982, delete the entry and adjust any subsequent lines, as necessary.

  5. If an amount entered is from Form 4972, delete the entry and adjust any subsequent lines, as necessary.

Field 0409 - Total Income
  1. This entry is transcribed from Line 10, Form 1041 (Line 5, Form 1041-QFT & Form 1041-N).

  2. The Entry can be positive or negative.

  3. Ensure the amount has been transcribed correctly.

Field 0410 - Interest Deduction
  1. This entry is transcribed from Line 10, Form 1041.

  2. If the Form 4952 box is checked on Line 10, correspond for Form 4952 if not attached.

  3. Ensure the amount has been transcribed correctly.

    Note:

    For Tax Year 2022, the Qualified Mortgage Insurance Premium deduction is not allowed. If there is an indication that line 10, Form 1041, has an amount for Qualified Mortgage Insurance Premium deduction, delete the amount from Field 0410.

Field 0411 - Taxes Deducted
  1. This entry is transcribed from Line 11, Form 1041 (Line 6, Form 1041-QFT & Form 1041-N).

  2. Ensure the amount has been transcribed correctly.

Field 0412 - Fiduciary Fees
  1. This entry is transcribed from Line 12, Form 1041 (Line 7, Form 1041-QFT & Form 1041-N).

  2. Ensure the amount has been transcribed correctly.

Field 0413 - Charitable Deductions
  1. This entry is transcribed from Line 13, Form 1041.

  2. Ensure the amounts have been transcribed correctly.

Field 0414 - Attorney, Accountant, and Preparer Fees
  1. This entry is transcribed from Line 14, Form 1041 ( Line 8, Form 1041-QFT & Form 1041-N).

  2. Ensure the amounts have been transcribed correctly.

Field 0415A - Other Deductions
  1. This entry is transcribed from Line 15a, Form 1041 (Line 9, Form 1041-QFT or Line 9, Form 1041-N).

  2. This entry needs to be supported by taxpayer's statement listing type and amount of all allowable deductions that are not deductible elsewhere on the return. If the statement is missing correspond.

Field 0415B - Net Operating Loss Deductions
  1. This entry is transcribed from Line 15b, Form 1041.

  2. This line is used to claim a NOL (net operating loss) and needs to be supported by a statement, or Form 1045, Schedule A and/or Schedule B.

  3. If the statement or Form 1045, Schedule A and/or Schedule B is missing correspond.

Field 04MID - Allowable Miscellaneous Itemized Deductions
  1. This entry is transcribed from Line 15c, Form 1041 (Line 10, Form 1041-QFT).

  2. The entry includes expenses for the production or collection of income, such as the cost of safe deposit boxes, and investment advisory fees that exceed the 2% floor.

  3. This entry is valid for Tax Period 2017 and prior. Delete the entry if the tax period is invalid.

Field 04NEX - Exemption (1041-N only)
  1. This entry is transcribed from Line 11 of Form 1041-N only.

  2. This field is used for Form 1041-N only and is not part of Error Code 848 programming, which checks the line 21 exemption amount on Form 1041.

  3. Correct all misplaced entries, coding errors, and transcription errors.

Field 0416 - Total Basic Deductions
  1. This entry is transcribed from Line 16, Form 1041( Line 10, Form 1041-QFT or Line 12, Form 1041-N).

  2. The entry is the total combined amounts for Lines 10 - 17, Form 1041 (Lines 6 - 9, Form 1041-QFT or Lines 6-11, Form 1041-N).

  3. Ensure the amounts have been transcribed correctly.

Field 0418 - Income Distribution Deduction
  1. This entry is transcribed from Line 18 and entered by taxpayer from Schedule B, Line 15.

  2. The entry must be positive only unless it is the final return of the trust or estate. Taxpayers sometimes use brackets to show an amount as a deduction.

    Note:

    Taxpayer intent should be used to determine whether the entry is negative or positive.

Field 0419 - Estate Tax Deductions
  1. This entry is positive only and transcribed from Line 19, Form 1041.

  2. Ensure the entry has been entered as a positive amount.

Field 0420 - Qualified Business Income Deduction (QBID)
  1. This entry is positive and transcribed from Line 20, Form 1041.

  2. Valid for Tax Period 201912 and later. If Tax Period is invalid, and an entry is present on Line 20, Form 1041, delete the entry.

  3. If an amount is present on line 20, Form 8995 or Form 8995-A must be attached. If missing do not correspond the deduction will be computed to zero and a TPNC 61 will be assigned when EC 846 generates.

Field 0220V - Qualified Business Income Deduction Verified (QBID)
  1. This entry is positive and is ERS input only field.

  2. Valid for Tax Period 201912 and later. If Tax Period is invalid, do not enter an amount in Field 0420V.

  3. ERS will use this field to manually verify the amount in Field 0420 and the computer underprint when instructed by this IRM to do so.

Field 0421 - Exemption
  1. This entry is positive and transcribed from Line 21, Form 1041 (Line 11, Form 1041-N).

  2. Ensure the amount is entered in Field 0421.

Field 0422 - Total Deduction Amount
  1. This entry is positive or negative and transcribed from Line 22, Form 1041.

  2. The entry is the total of Lines 18 - 21.

  3. Ensure the amount is entered in Field 0422.

Field 0423 - Taxable income
  1. This entry is positive or negative and transcribed from Line 23, Form 1041 (Line 11, Form 1041-QFT or Line 13, Form 1041-N).

  2. Line 23, Form 1041 can be used to claim a NOL, and does not include the amounts on Lines 13, 18 and 21.

  3. Ensure the amount is entered in Field 0423.

Section 05 - Tax Computation Data

  1. Section 05 contains tax computation data (Tax, Payments, and Schedule G).

  2. When present, all tax amounts in Section 05 must be entered as dollars-only, except for the fields indicated in the table, which must be entered as dollars and cents ($ and ¢).

Error Record Format - Section 05

  1. Listed below are the fields contained in Section 05. Data in this section is obtained from Forms 1041, 1041-QFT, 1041-N:

    Field Designator Maximum Length Form Line Description Location
    05G1A 13 +
    ($ only)
    Gross Tax Line 1a, Schedule G, Form 1041
    05G1B 13 +
    ($ only)
    Tax on Lump - Sum Distributions Line 1b, Schedule G, Form 1041
    05G1C 13 +
    ($ only)
    Alternative Minimum Tax Line 1c, Schedule G, Form 1041
    05G1D 13 +
    ($ only)
    Schedule G Total Tax Line 1d, Schedule G, Form 1041
    05GVT 13 +
    ($ only)
    Schedule G Total Tax Verified ERS Input Only - Verified amount for line 1d, Schedule G, Form 1401
    05G2A 13 +
    ($ only)
    Foreign Tax Credit (Form 4972) Line 2a, Schedule G, Form 1041
    05G2B 13 +
    ($ only)
    General Business Credit (Form 3800) Line 2b, Schedule G, Form 1041
    052BV 13+
    ($ only)
    General Business Credit Verified ERS Input Only
    05G2C 13 +
    ($ only)
    Credit for Prior Year Minimum Tax Line 2c, Schedule G, Form 1041
    05G2D 13 +
    ($ only)
    Bond Credits (Form 8912) Line 2d, Schedule G, Form 1041
    05G2N 13 +
    ($ only)
    Other Non-business Credits ERS Input Only
    05G04 15 +
    ($ only)
    Small Business Trust Tax Line 4, Schedule G, Form 1041
    05G05 13 +
    ($ only)
    Net Investment Income Tax Line 5, Schedule G, Form 1041
    Line 15, Form 1041-QFT
    Does not apply to 1041-N
    05GIC 15 +
    ($ only)
    Recapture tax from Form 4255 Line 6a, Schedule G, Form 1041
    (Revision 2023. Valid for tax period 202301 and subsequent)
    05GLH 15 +
    ($ only)
    Recapture tax from Form 8611 Line 6b, Schedule G, Form 1041
    (Revision 2023. Valid for tax period 202301 and subsequent)
    05G06 13 +
    ($ only)
    Other Recapture Taxes Line 6c, Schedule G, Form 1041
    (Revision 2023 and subsequent)
    (Line 6, 2022 and prior)
    05G07 13 +
    ($ only)
    Household Employment Taxes Line 7, Schedule G, Form 1041
    05G08 15 +/-
    ($ only)
    Other Taxes Line 8, Schedule G, Form 1041
    05QTX 13 +
    ($ and ¢)
    QFT Tax Line 12, Form 1041-QFT Line 14, Form 1041-N
    05QC 13 +
    ($ and ¢)
    QFT Credits Line 13, Form 1041-QFT Line 15, Form 1041-N
    0524 13 +
    ($ and ¢)
    Total Tax Line 24, Form 1041
    Line 16, Form 1041-QFT
    Line 18, Form 1041-N
    05MCT 13 +
    ($ only)
    Manually Corrected Tax ERS Input Only dotted portion of:
    Line 24, Form 1041
    Line 16, Form 1041-QFT
    Line 18, Form 1041-N
    0525 13 +
    ($ and ¢)
    Net 965 Tax Liability Paid Form 965-A Line 25, Form 1041
    Line 19, Form 1041-N
    05G10 13 +
    $ and ¢
    Estimated Tax Payments Line 10, Schedule G, Form 1041
    05G11 13 +
    ($ and ¢)
    Credit to Beneficiaries Line 11, Schedule G, Form 1041
    05G13 13 +
    ($ and ¢)
    Tax Paid With Extension Line 13, Schedule G, Form 1041
    05G14 13 +
    ($ and ¢)
    Federal Income Tax Withheld Line 14, Schedule G, Form 1041
    05G15 13 +
    ($ and ¢)
    Net 965 Tax Liability Form 965-A (Installment Election) Line 15, Schedule G, Form 1041
    0516A 13 +
    ($ and ¢)
    Payments from Form 2439 Line 16, Schedule G, Form 1041 (2023 and subsequent).
    Line 16a, Schedule G, Form 1041 (2022 and prior)
    05EPE 15 +
    ($ only)
    Elective payment election amount from Form 3800 Line 18a, Schedule G, Form 1041
    (Revision 2023. Valid for tax period 202301 and subsequent)
    05EPV 15 +
    ($ only)
    ERS input only - verified field for 05EPE. Verified field for Line 18a, Schedule G, Form 1041
    (Valid for tax period 202301 and subsequent)
    05OCP 15 +
    ($ only)
    Other credits or payments Line 18b, Schedule G, Form 1041
    (Revision 2023. Valid for tax period 202301 and subsequent)
    05G17 15 +
    ($ only)
    Credit for Qualified Sick and Family Leave wages for leave taken before April 1, 2021. Line 17, Schedule G, Form 1041
    (2020 through 2022)
    0518A 15 +
    ($ only)
    Credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021 Line 18, Schedule G, Form 1041
    (2021 and 2022)
    0518B 15 +
    ($ only)
    Deferred Social Security Tax Schedule H Line 18, Schedule G, Form 1041
    (2020 only)
    05DAC 1
    (Value of 0, 1, 2 or 3)
    Digital Assets Checkbox Line 13, page 3, Form 1041
    (Revision 2023. Valid for tax period 202301 and subsequent)
    0526 13 +
    ($ and ¢)
    Total Payments Line 26, Form 1041
    Line 17, Form 1041-QFT
    Line 20, Form 1041-N
    05TCV 15 +
    ($ and ¢)
    ERS input only - verified field for 0526. Verified field for Line 26, Form 1041.
    (Valid for tax period 202301 and subsequent)
    0527 13 +
    ($ and ¢)
    Estimated Tax Penalty Line 27, Form 1041
    05B/D 13 + or -
    ($ and ¢)
    Tax Due/Overpayment Line 28/29, Form 1041
    Line 18/19, Form 1041-QFT
    Line 21/22, Form 1041-N
    0530A 13 +
    ($ and ¢)
    Credit Elect Line 30a, Form 1041,
    Line 20a, Form 1041-QFT,
    Line 23a, Form 1041-N,
    0530B 13 +
    ($ and ¢)
    Refund Line 30b, Form 1041,
    Line 20b, Form 1041-QFT,
    Line 23b, Form 1041-N,

    Caution:

    Any negative entry in a "positive only" field will cause a math error.

Invalid Condition - Section 05

  1. Any field in Section 05 will be invalid if not all numeric.

Field 05G1A - Gross Tax

  1. Description: Field 05G1A is transcribed from Line 1a of Schedule G (Form 1041).

    • The taxpayer must enter the Tax from either the Tax Rate Schedule or Schedule D (Line 43, Part V to Line 1a of Schedule G (Form 1041).

Field 05G1B - Tax on Lump-Sum Distributions (Form 4972)

  1. Description: Field 05G1B is transcribed from Line 1b of Schedule G (Form 1041).

Field 05G1C - Alternative Minimum Tax (Schedule I)

  1. Description: Field 05G1C is transcribed from Line 1c of Schedule G (Form 1041).

    • The Alternative Minimum Tax (AMT) - Schedule I is an additional tax on tax preference items.

    • The AMT is computed on Schedule I (Form 1041).

Field 05G1D - Total Tax (Schedule G)

  1. Description: Field 05G1D is transcribed from Line 1d of Schedule G (Form 1041).

    • Field 05G1D is the total of Lines 1a, 1b, and 1c of Schedule G.

Field 05GVT - Gross Verified Tax (Schedule G)

  1. This field is for ERS Input Only.

    • Field 05GVT overrides the computer’s calculation of tax for Line 1d of Schedule G (Form 1041).

  2. This field is used when the taxpayer has used a special computation and the computer cannot arrive at the correct Gross Tax.

Field 05G2A - Foreign Tax Credit (Form 1116)

  1. Description: Field 05G2A is transcribed from Line 2a of Schedule G (Form 1041).

    • This field must always be positive.

  2. Correction Procedures:

    • Determine the amount of the entry in Field 05G2A:

      If... Then...
      An entry ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ is present and no Form 1116 or other supporting statement is attached Correspond.

    • Do not delete the amount present in Field 05G2A.

Field 05G2B - General Business Credits (Form 3800)

  1. Description: Field 05G2B is transcribed from Line 2b of Schedule G (Form 1041).

    • This field must always be positive.

    • This field is supported by the General Business Credits listed on Form 3800.

  2. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If an amount is present in Field 05G2B ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, it must be supported by Form 3800.

    If... Then...
    Form 3800 is required but is not present, Correspond.

    Note:

    Do not correspond if there is indication that Code & Edit has already done so.

    A required credit form is not attached Correspond.

Field 052BV - General Business Credit Verified (ERS Input Only)

  1. This entry is used to verify Line 2b, Schedule G.

  2. If the computer-generated amount should be zero, enter $1 in Field 052BV, that will generate zeros as the General Business Credits generated amount. If the computer-generated amount is incorrect, for EC 840 and EC 868 and the Form 8941 credit is disallowed, input the correct credit amount in the field.

Field 05G2C - Credit for Prior Year Minimum Tax (Form 8801)

  1. Description: Field 05G2C is transcribed from Line 2c of Schedule G (Form 1041).

    • This field must always be positive.

    • This field is the total from Form 8801 (Prior Year Minimum Tax Credit).

  2. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If an amount is present in Field 05G2C ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, it must be supported by Form 8801. If Form 8801 is not present, correspond.

Field 05G2D - Bond Credit (Form 8912)

  1. Description: Field 05G2D is transcribed from Line 2d of Schedule G (Form 1041).

    • This field must always be positive.

    • This field is the total from Form 8912 (Credit to Holders of Tax Credit Bonds).

  2. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If an amount is present in Field 05G2D ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, it must be supported by Form 8912. If Form 8912 is not present, correspond.

Field 05G2N - Other Non-Business Credit (ERS Input Only)

  1. This entry is used to enter Non-Business Credits that are not applicable to Lines 2a - 2d, Schedule G.

  2. If a Non-Business Credit is claimed on a line not applicable to the credit, then move the credit into Field 05G2N.

Field 05G04 - Small Business Trust Tax (EBST)

  1. Description: Field 05G04 is transcribed from Line 4 of Schedule G (Form 1041).

    Note:

    The amount from line 4, Schedule G is entered by taxpayer from 17 of the Tax Worksheet. Taxpayers are not required to file the Tax Worksheet as part of the return

    .

  2. This entry is only valid for Tax Period 201912 and later. If the Tax Period is invalid delete the entry.

Field 05G05 - Net Investment Income Tax

  1. Description: Field 05G05 is transcribed from Line 5 of Schedule G, Form 1041 and Line 15 of Form 1041-QFT. Form 1041-N is not liable for this tax.

    • This field must always be positive.

    • This field is the total from Form 8960, Line 21.

    Note:

    X out any Line 4 amounts on 201311 and prior year returns and delete amounts in Field 05G05 and Section 28.

  2. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If any amount is present in Field 05G05, it must be supported by Form 8960. If Form 8960 is not present, correspond with the taxpayer.

Field 05GIC - Recapture Taxes (Form 4255)

  1. Field 05GIC is transcribed from line 6a, Schedule G, Form 1041 (Revision 2023 and subsequent), and is valid for tax period 202301 and subsequent.

  2. Correct all misplaced entries, coding errors, and transcription errors.

    If And Then
    Field 05GIC generates a field error because Field 01TXP earlier than 202301, The tax period in 01TXP is correct, Delete Field 05GIC.
    Field 05GIC generates a field error because it contains invalid characters (i.e., non-numeric), Transcription is correct, Delete Field 05GIC.

Field 05GLH - Recapture Taxes (Form 8611)

  1. Field 05GLH is transcribed from line 6b, Schedule G, Form 1041 (Revision 2023 and subsequent), and is valid for tax period 202301 and subsequent.

  2. Correct all misplaced entries, coding errors, and transcription errors.

    If And Then
    Field 05GLH generates a field error because Field 01TXP earlier than 202301, The tax period in 01TXP is correct, Delete Field 05GIC.
    Field 05GLH generates a field error because it contains invalid characters (i.e., non-numeric), Transcription is correct, Delete Field 05GIC.

Field 05G06 - Other Recapture Taxes

  1. Description: Field 05G06 is transcribed from Line 6c of Schedule G, Form 1041 (2023 revision; Line 6 of 2022 and earlier revisions).

  2. Correct all misplaced entries, coding errors, and transcription errors.

    If And Then
    Field 05G06 generates a field error because it contains invalid characters (i.e., non-numeric), Transcription is correct, Delete Field 05G06.

Field 05G07 - Household Employment Taxes (Schedule H)

  1. Description: Field 05G07 is transcribed from Line 7 of Schedule G (Form 1041).

    • Household Employment Taxes (Schedule H, Form 1040) can be claimed on Form 1041.

  2. Schedule H must be attached to Form 1041 if an entry is present on Line 7 of Schedule G.

    • If an entry is present on Line 7 of Schedule G but a Schedule H is not present, correspond for the missing Schedule H.

  3. For instructions for processing Schedule H, see IRM 3.12.14.13, Section 07 - Schedule H (Form 1040).

  4. To review the valid fields for Schedule H (Form 1040), see Exhibit 3.12.14-7, Schedule H, Form 1040 (Household Employment Taxes - Field Designators).

Field 05G08 - Other Taxes

  1. Description: Field 05G08 is transcribed from Line 8 of Schedule G (Form 1041).

  2. This entry is only valid for Tax Period 201912 and later. If the Tax Period is earlier than 201912, delete the entry in Field 05G08.

  3. This field is positive only. If a field error generates because 05G08 is negative, check the entry on line 8, Schedule G and do the following...

    If Then
    The negative sign is a transcription error, Delete the negative sign from Field 05G08.
    The taxpayer, despite showing a negative entry, is adding the amount on line 8 to Total Tax, Delete the negative sign from Field 05G08.
    The taxpayer is subtracting the line 8 amount from Total Tax, Delete the entry in Field 05G08.

Field 05QTX - QFT Tax (Form 1041-QFT and Form 1041-N)

  1. Description: Field 05QTX is transcribed (in dollars and cents) from Line 12 of Form 1041-QFT or Line 14 of Form 1041-N.

    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 05QC - QFT Credits (Form 1041-QFT and Form 1041-N)

  1. Description: Field 05QC is transcribed (in dollars and cents) from Line 13 of Form 1041-QFT or Line 15 of Form 1041-N.

    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 0524 - Total Tax

  1. Description: Field 0524 is transcribed (in dollars and cents) from Line 24 of Form 1041, Line 16 of Form 1041-QFT, or Line 18 of Form 1041-N.

    • This field is carried forward from line 9, Schedule G.

Field 05MCT - Manually Corrected Tax

  1. This field is for ERS Input Only.

    • Field 05MCT overrides the computer’s calculation for Total Tax on Line 9 of Schedule G (Form 1041), which is carried forward to Line 24 of Form 1041.

  2. This field is used when the taxpayer has used a special computation and the computer cannot arrive at the correct amount for Total Tax Computer. See IRM 3.12.14.26, Manual Computation Instructions.

  3. After an amount has been entered in Field 05MCT, the computer will not be able to correctly calculate the Statutory Credits. Ignore any erroneous underprints after Field 05MCT has been entered.

Field 0525 - Net 965 Tax Liability Paid Form 965-A

  1. Description: Field 0525 is transcribed in dollars and cents from Line 25, Form 1041, Revision 2019 and subsequent. (Line 19, Form 1041-N).

    Note:

    In 2018, the Net 965 Tax Liability Paid was reported on was reported on Line 24.

  2. The amount for Net 965 Tax Liability Paid should be brought forward from Form 965-A, Part II, column (k):

  3. Correction Procedures:

    • See IRM 3.12.14.6.12, Section 965 Returns - General Information

    • See IRM 3.12.14.6.12.1, Section 965 Returns - Tax Period 202012 - 202111.

    • See IRM 3.12.14.6.12.2, Section 965 Returns - Tax Period 201912 - 202011.

    • See IRM 3.12.14.6.12.3, Section 965 Returns - Tax Period 201812 - 201911.

    • See IRM 3.12.14.6.12.4, Section 965 Returns - Tax Period 201712 - 201811.

    • See IRM 3.12.14.6.12.5, Section 965 Returns Suspense Correction

Field 05G10 - Estimated Tax Payment

  1. Description: Field 05G10 is transcribed (in dollars and cents) from Line 10, Schedule G (Form 1041).

    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 05G11 - Beneficiary Allocation

  1. Description: Field 05G11 is transcribed (in dollars and cents) from Line 11, Schedule G (Form 1041).

    • This field displays the amount of Estimated Tax Overpayment to be allocated among the beneficiaries, under IRC 643(g).The trust or estate files Form 1041-T and the money is moved from 1041 module to the beneficiaries’ modules on IDRS.

    • The amount allocated must not exceed the amount in Field 05G11.

      Caution:

      This allocation can only be made by trusts, "Final" trusts, and "Final" estates.

Field 05G13 - Tax Paid with Extension

  1. Description: Field 05G13 is transcribed (in dollars and cents) from Line 13, Schedule G (Form 1041).

    • This field is based on amounts paid with Form 7004, Application for Automatic Extension of Time to File Certain Business Income Tax, Information and Other Returns.

    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 05G14 - Federal Income Tax Withheld

  1. Description: Field 05G14 is transcribed (in dollars and cents) from Line 14, Schedule G (Form 1041).

  2. Correction Procedures: The total for Line 14, Schedule G (Form 1041) should include both of the following:

    • Backup withholding on dividends.

    • Withholding on Interest income or other types of income received.

    • If ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, the claim must be supported by Form(s) 1042-S (or signed Competent Authority letter), 8288, 8805, W-2, W-2G, and/or 1099. This includes any backup withholding claimed.

Field 05G15 - Net 965 Tax Liability Form 965-A

  1. Description: Field 05G15 is transcribed in dollars and cents from Line 15, Schedule G (Form 1041), 2019 and subsequent.

    Note:

    In 2018, the Net 965 Net Tax Liability was reported on Line 25F.

  2. The amount for Net 965 Net Tax Liability should be brought forward from Form 965-A, Part I, column (f):

  3. Correction Procedures:

    • See IRM 3.12.14.6.12, Section 965 Returns - General Information

    • See IRM 3.12.14.6.12.1, Section 965 Returns - Tax Period 202012 - 202111.

    • See IRM 3.12.14.6.12.2, Section 965 Returns - Tax Period 201912 - 202011.

    • See IRM 3.12.14.6.12.3, Section 965 Returns - Tax Period 201812 - 201911.

    • See IRM 3.12.14.6.12.4, Section 965 Returns - Tax Period 201712 - 201811.

    • See IRM 3.12.14.6.12.5, Section 965 Returns Suspense Correction.

Field 0516A - Payments from Form 2439

  1. Description: Field 0516A is transcribed (in dollars and cents) from Line 16, Schedule G, Form 1041 (Line 16a, revision 2022 and prior).

    • This field is based on Copy B of Form 2439, Notice to Shareholder of Undistributed Long-Term Capital Gains.

Field 05EPE - Elective Payment Election Amount from Form 3800

  1. Field 05EPE is transcribed from line 18a, Schedule G, Form 1041.

  2. This field is valid for tax period 202301 and later.

  3. This field should contain the amount the taxpayer summed from their entries in column (i), Part III, Form 3800.

Field 05EPV - Elective Payment Election Amount Verified (ERS input only)

  1. This field is only to be used when the computer cannot correctly compute Field 05EPE>, computer amount for Elective Payment Election.

  2. This field is valid for tax period 202301 and later.

Field 05OCP - Other Credits or Payments

  1. Field 05OOCP is transcribed from line 18b, Schedule G, Form 1041.

Field 05G17 - Credit for Qualified Sick and Family Leave wages for leave taken before April 1, 2021

  1. Description: Field 05G17 is transcribed (in dollars only) from Line 17, Schedule G (Form 1041, Rev. 2020 through 2022), and is valid for tax periods ending in 202012 through 202311 only.

    Note:

    On the 2020 revision of Form 1041, the line description was "Refundable credit for qualified sick and family leave."

  2. If there is an amount in Field 05G17, and the correct tax period ending year-month is not 202012 through 202311, delete the amount in Field 05G17.

Field 0518A - Credit for qualified sick and family leave wages for leave taken after March 31, 2021 and before October 1, 2021

  1. Description: Field 05G18A is transcribed (in dollars only) from Line 18, Schedule G (Form 1041), and is valid for tax periods ending in 202112 through 202311 only.

  2. If there is an amount in Field 0518A, and the correct tax period ending year-month is not 202112 through 202311, delete the amount in Field 0518A.

Field 0518B - Deferred Social Security Tax Schedule H

  1. Description: Field 05G18B is transcribed (in dollars only) from Line 18, Schedule G (Form 1041, Rev. 2020 only) and is valid for tax periods ending in 202012 through 202111 only.

  2. If there is an amount in Field 0518B, and the correct tax period ending year-month is not 202012 through 202111, delete the amount in Field 0518B.

Field 05DAC - Digital Asset Checkbox

  1. Field 05DAC is transcribed from line 13, page 3, Form 1041 (Revision 2023 and subsequent)

  2. This field is valid for tax period 202301 and subsequent.

  3. The valid characters are as follows:

    • 0 - No boxes checked

    • 1 - "Yes" box checked

    • 2 - "No" box checked

    • 3 - Both boxes checked

  4. If there is an entry in Field 05DAC, and the correct tax period ending year-month is not 202301 or later, delete the entry in Field 05DAC.

Field 0526 - Total Payments

  1. Description: Field 0526 is transcribed (in dollars and cents) from Line 26 (Form 1041), Line 17 (Form 1041-QFT), or Line 20 (Form 1041-N).

Field 05TCV - Total Credits Verified (ERS input only)

  1. Field 05TCV should only be used when the computer cannot correctly compute the amount for Field 0526> (Total Payments Computer).

  2. This field is valid for tax period 202301 and subsequent.

Field 0527 - Estimated Tax Penalty

  1. Description: Field 0527 is transcribed (in dollars and cents) from Line 27 (Form 1041).

  2. Correction Procedures: for Tax Period 198812 and subsequent:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    3. Do not include any other penalty and interest in Field 0527.

Field 05B/D - Tax Due/Overpayment

  1. Description: Field 05B/D is transcribed (in dollars and cents) as follows:

    Form Line
    Form 1041 Line 28 or 29
    Form 1041-QFT Line 18 or 19
    Form 1041-N Line 21 or 22
    • This field may be a positive or negative amount.

Field 0530A - Credit Elect

  1. Description: Field 0530A is transcribed (in dollars and cents) from Line 30a, Form 1041, Line 20a, Form 1041-QFT, or Line 23a, Form 1041-N.

    • This field displays the portion of Overpayment that the taxpayer would like to have applied to the next year's Estimated Taxes.

Field 0530B - Refund

  1. Description: Field 0530B is transcribed (in dollars and cents) from Line 30b, Form 1041, Line 20b, Form 1041-QFT, or Line 23b, Form 1041-N.

    • This field displays the amount of Overpayment that the taxpayer would like to have refunded to them.

Section 06 - Schedule I & Form 4952

  1. The data in Section 06 are transcribed from Schedule I (Alternative Minimum Tax) and Form 4952 (Investment Interest Expense Deduction).

    • Section 06 may or may not be present for all returns.

    • If present, all tax amounts in Section 06 are entered as dollars-only.

Error Record Format - Section 06

  1. Listed below are the fields contained in Section 06:

    Field Designator Maximum Length Title Location
    06I22 13 + Alternative Tax Net Operating Loss Deduction (NOLD) Line 22, Schedule I
    (Subtracted in Program)
    06I23 13+/- Adjusted Alternative Minimum Taxable Income Line 23, Schedule I
    06I24 13 + Income Distribution Deduction on Minimum Tax Line 24, Schedule I
    06I51 13 + Alternative Minimum Foreign Tax Credit Line 51, Schedule I
    06IAV 13 + Alternative Minimum Tax Verified Line 54, Schedule I,
    ERS Input Only
    06D4E 13 + Line 4e of Form 4952 (Net Gain from Disposition of Property) Form 4952, Line 4e
    06D4G 13 + Line 4g of Form 4952 (Included in Investment Income) Form 4952, Line 4g

  2. Valid characters are numeric and blank.

Invalid Condition

  1. A field is in error if not all numeric.

Correction Procedures

  1. Correct coding and transcription errors and misplaced entries on displayed.

  2. Additional correction procedures for Section 32 fields follow.

Field 06I22 - Alternative Tax Net Operating Loss Deduction (NOLD)
  1. Description - The data s transcribed from Line 22, Schedule I (Form 1041).

  2. Correction Procedures - ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 06I23 - Adjusted Alternative Minimum Taxable Income
  1. Description - The data is transcribed from Line 23, Schedule I (Form 1041).

  2. Correction Procedures - ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 06l24 - Income Distribution Deduction on Minimum Tax
  1. Description - The data is transcribed from Line 24, Schedule I (Form 1041).

  2. Correction Procedures - The taxpayer is instructed to enter the small of Line 40, Schedule I or Line 41 on line 24:

    1. If Line 40 is smaller than Line 41, ensure the amount in Field 06I24 is from Line 40.

    2. If Line 41 is smaller than Line 40, ensure the amount in Field 06I24 is from Line 41.

Field 06I51 - Alternative Minimum Foreign Tax Credit
  1. Description - The data is transcribed from Line 51, Schedule I (Form 1041).

  2. Correction Procedures -≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 06IAV - Alternative Minimum Tax Verified
  1. Description - This field is for ERS input only . This field is used when the computer cannot calculate Schedule I (Form 1041) correctly when the taxpayer follows a computation allowed by an I.R.C. regulation.

  2. Only use this field when instructed to do so.

Field 06D4E - Gain From Disposition of Property
  1. Description - The data is transcribed from Line 4e, Form 4952.

  2. Correction Procedures -≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Field 06D4G - Included in Investment Income
  1. Description - The data is transcribed from Line 4g, Form 4952.

  2. Correction Procedures -≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Section 07 - Schedule H (Form 1040), Household Employment Taxes

  1. Data in this section is obtained from Schedule H (Form 1040): See Exhibit 3.12.14-6, Schedule H (Form 1040), Household Employment Taxes.

  2. Schedule H (Form 1040), Household Employment Taxes, is used to report federal employment taxes on wages paid to household employees.

Error Record Format - Section 07

  1. All money amount fields are positive.

  2. Listed below are the fields contained in Section 07. All fields are taken from Schedule H (Form 1040).

    Field Designator Maximum Length Line Description Schedule H Location
    0701A 13 + Total cash wages subject to social security tax Line 1a (Rev. 2020 and subsequent)
    Line 1 (Rev. 2019 and prior)
    0701B 15+ - Qualified sick and family leave wages paid in 2022 for leave taken after March 31, 2020, and before April 1, 2021, included on line 1a
    (Qualified sick and family wages for leave taken before April 1, 2021, included on line 1a - Revision 2021 only)
    (Qualified sick and family wages included on line 1a - Revision 2020 only)
    Line 1b (2020 and subsequent)
    0703 13 + Total cash wages subject to Medicare tax Line 3
    0705 13+ Total cash wages subject to Additional Medicare Tax withholding Line 5
    0706 13+ Additional Medicare Tax withholding (multiply line 5 by (.009) Line 6
    0707 13 + Federal income tax withheld, if any Line 7
    0708A 13 + Total social security, Medicare, and federal income taxes Line 8a (Rev. 2020 and subsequent)
    Line 8 (Rev. 2019 and prior)
    0708B 15+ Nonrefundable portion of credit for qualified sick and family leave wages for leave taken before April 1, 2021
    (Rev. 2021 and subsequent)
    Nonrefundable portion of credit for qualified sick and family leave wages from Worksheet 3 (Rev. 2020 only)
    Line 8b (Rev. 2020 and subsequent)
    0708C 15+ Nonrefundable portion of credit for qualified sick and family leave wages for leave taken for leave taken after March 31, 2021, and before October 1, 2021(Rev. 2022 and subsequent)
    Nonrefundable portion of credit for qualified sick and family leave wages for leave taken for leave taken after March 31, 2021 (Rev. 2021 only)
    Line 8c (Rev. 2021 and subsequent)
    0708D 15+ Total social security, Medicare, and federal income taxes after nonrefundable credits. Line 8d (Rev. 2021 and subsequent)
    Line 8c (Rev. 2020 only)
    Line 8 (Rev. 2019 and prior)
    0708V 13+ Total social security, Medicare, and federal income taxes after nonrefundable credits verified. Note: ERS Input Only Line 8d, right margin (Rev. 2021 and subsequent)
    Line 8c, right margin (Rev. 2020 only)
    Line 8, right margin (Rev. 2019 and prior) ERS Input Only.
    07DEF 15+ Maximum amount of the employer share of social security tax that can be deferred Line 8d
    (Rev. 2020 only)
    0708E 15+ Refundable portion of credit for qualified sick and family leave wages for leave taken before April 1, 2021 (Rev. 2021 and subsequent)
    Refundable portion of credit for qualified sick and family leave wages from Worksheet 3 (Rev. 2020 only)
    Line 8e (Rev. 2020 and subsequent)
    0708F 15+ Refundable portion of credit for qualified sick and family leave wages for leave taken for leave taken after March 31, 2021, and before October 1, 2021(Rev. 2022 and subsequent)
    Refundable portion of credit for qualified sick and family leave wages for leave taken for leave taken after March 31, 2021 (Rev. 2021 only)
    Qualified sick leave wages (Rev. 2020 only)
    Line 8f (Rev. 2021 and subsequent)
    0797 13 + Advance EIC - 2010 and prior returns Line 7
    ERS Input Only.
    0798 13+ Net SS/Medicate/WH taxes - 2010 and prior returns Line 8
    ERS Input Only
    0798V 13+ Net SS/Medicate/WH taxes - 2010 and prior returns Line 8
    ERS Input Only.
    07FIN 1 FUTA Yes/No Indicator Lines 10-12
    07SC1 2 State Code 1 Lines 13 or
    Line 17(a) Row 1
    07SC2 2 State Code 2 Line 17(a) Row 2
    07SC3 2 State Code 3 Attachment
    ERS Input Only
    07SC4 2 State Code 4 Attachment
    ERS Input Only
    07SC5 2 State Code 5 Attachment
    ERS Input Only
    07ASI 1 More Than 5 States Indicator Attachment
    ERS Input Only
    07FCP 13 + Unemployment Contributions Paid Line 14 / 18(h)
    07TFW 13 + Total FUTA Wages Line 15 / 20
    07FTX 13 + FUTA Tax Line 16 / 24
    07FTV 13 + FUTA Tax Verified Line 16 / 24
    ERS Input Only
    07TTC 13 + Tentative Credit Line 19
    07TCR 13 + Total Credit Reduction Amount Line 25
    ERS Input Only
    07CC1 2 Credit Reduction State 1 Line 17(a) Row 1
    07CW1 13 + Credit Reduction Wages 1 Line 17(b) Row 1
    ERS Input Only
    07CC2 2 Credit Reduction State 2 Line 17(a) Row 2
    07CW2 13 + Credit Reduction Wages 2 Line 17(b) Row 2
    ERS Input Only
    07CC3 2 Credit Reduction State 3 Line 17(a), Attachment
    ERS Input Only
    07CW3 13 + Credit Reduction Wages 3 Line 17(b), Attachment
    ERS Input Only
    07CC4 2 Credit Reduction State 4 Line 17(a), Attachment
    ERS Input Only
    07CW4 13 + Credit Reduction Wages 4 Line 17(b), Attachment
    ERS Input Only
    07CC5 2 Credit Reduction State 5 Line 17(a), Attachment
    ERS Input Only
    07CW5 13 + Credit Reduction Wages 5 Line 17(b), Attachment
    ERS Input Only

Invalid Conditions

  1. Money amount fields will be in error if not numeric.

  2. State Code field entries will be in error if not Alpha characters.

Correction Procedures

  1. Correct coding and transcription errors and misplaced entries on displayed fields.

  2. Amounts reported on Line 7 of Schedule G must be supported by a Schedule H (Form 1040).

  3. All tax amounts in Section 07 must be entered as dollars-only.

  4. Schedule H issues can be difficult to correct. Resolution of fall out for Schedule H will be easier if you follow these steps first:

    • Verify the money amount on Line 26, Schedule H matches the entry on Line 7, Schedule G of the 1041 return.

    • Verify Schedule H against the screen display and correct any misplaced, transcription, coding, and/or omitted entries. If this fails to correct the error, then SSPND 410 to the lead.

    Note:

    Page 2 of the Schedule H contains much of the same information as 940 returns.

  5. Additional correction procedures for Section 07 fields follow.

Field 0701A - Total Cash Wages Subject to Social Security Tax
  1. Field 0701A is transcribed from Line 1a, Total cash wages subject to social security tax.

  2. Estates and Trusts that employ household employees must report household employment wages on Form 1041 if the wages exceed the minimum amount required to be reported for the Tax Year.

    • Delete the entry in Field 0701 if it contains an entry for less than the minimum reportable amount.

      Tax Period Delete Field 0701 If ...
      202312 through 202411 Less than $2,600
      202212 through 202311 Less than $2,400
      202112 through 202211 Less than $2,300
      202012 through 202111 Less than $2,200
      201812 through 202011 Less than $2,100
      201612 through 201811 Less than $2,000
      201412 through 201611 Less than $1,900
      201212 through 201411 Less than $1,800
      200912 through 201211 Less than $1,700
      200812 through 200911 Less than $1,600
      200612 through 200811 Less than $1,500

  3. For additional instructions, IRM 3.12.14.25.16, Error Code 162 - Section 07 Total Wages Differ or are Below Minimum Taxable Wages.

Field 0701B - Qualified Sick & Family Leave Wages
  1. On the 2021 and later revisions of Schedule H, this line is "Qualified sick and family wages for leave taken before April 1, 2021, included on line 1a"

  2. On the 2020 revision of Schedule H, this line was "Qualified sick and family wages included on line 1a "

  3. Field 0701B is transcribed from Line 1b.

  4. Field is valid for Tax Period 202012 and subsequent.

  5. If the Tax Period is not valid, delete the entry in Field 0701B.

  6. If field 0701B is blank, enter the Line 1b amount into Field 0718B.

Field 0703 - Total Medicare Wages
  1. Field 0703 is transcribed from Line 3, "Total cash wages subject to Medicare tax" .

    • Delete the entry in Field 0703 if it contains an entry for less than the minimum reportable amount. See minimum reportable amount chart under Field 0701 (above).

Field 0705 - Total Cash Wages Subject to Additional Medicare Tax Withholding
  1. Field 0705 is transcribed from Line 5, "Total cash wages subject to Additional Medicare Tax withholding" .

    Note:

    Line 5 on Schedule H is for 201312 and later.

Field 0706 - Additional Medicare Tax Withholding
  1. Field 0706 is transcribed from Line 6, "Additional Medicare Tax withholding (multiply line 5 by 0.9% (.009)" .

    Note:

    Line 6 on Schedule H is for 201312 and later.

Field 0707 - Federal Income Tax Withheld
  1. Field 0707 is transcribed from Line 7, "Federal income tax withheld, if any" .

Field 0708A - Total SS/Medicare/WH Taxes
  1. On the 2020 and later revisions of Schedule H, Field 0708A is transcribed from Line 8a: "Total social security, Medicare, and federal income taxes. Add lines 2c, 4, 6, and 7."

  2. On the 2019 and prior revisions of Schedule H, Field 0708A is transcribed from Line 8: "Total social security, Medicare, and federal income taxes. Add lines 2, 4, 6, and 7."

    • If the Tax Period is before 202012 and Field 0708A is blank, compute by adding Lines 2, 4, 6, and 7.

    • If the Tax Period is 202012 or greater, and Field 0708A is blank, compute by adding Lines 2c, 4, 6, and 7.

    • For additional instructions, see IRM 3.12.14.25.50, Error Code 875 - Check Schedule H Total Social Security, Medicare, & Withheld Taxes (Field 0798).

Field 0708B - Non-Refundable Credit Qualified Sick & Family Leave for Leave Taken Before April 1, 2021
  1. Field 0708B is transcribed from Line 8b on the 2020 and later revisions of Schedule H.

  2. Field is valid for Tax Period 202012 and subsequent.

  3. On the 2021 and later revisions of Schedule H, the line that this field represents is "Nonrefundable portion of credit for qualified sick and family leave wages for leave taken before April 1, 2021."

  4. On the 2020 revision of Schedule H, the line that this field represents is "Nonrefundable portion of credit for qualified sick and family leave wages from Worksheet 3."

  5. If the Tax Period is not valid, delete the entry in Field 0708B.

Field 0708C - Non-Refundable Credit Qualified Sick & Family Leave for Leave Taken after March 31, 2021
  1. Field 0708C is transcribed from Line 8c on the 2021 and later revisions of Schedule H, "Nonrefundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021" .

  2. This field is valid for Tax Period 202112 and subsequent.

  3. If the tax period is not valid, delete the entry in Field 0708C.

Field 0708D - Total Social Security, Medicare, and Federal Income Taxes After Nonrefundable Credits.
  1. Field 0708D is transcribed from Line 8d on the 2021 and later revisions of Schedule H, "Total social security, Medicare, and federal income taxes after nonrefundable credits." .

  2. This field is valid for Tax Period 202112 and subsequent.

  3. If the tax period is not valid, delete the entry in Field 0708D.

Field 0708V - Total Social Security, Medicare, and Federal Income Taxes After Nonrefundable Credits Verified.
  1. This field is for ERS Input Only and is only used when the computer cannot correctly compute the following fields:

    • For tax period 202112 and later, Field 0708D (Line 8d, "Schedule H, total social security, Medicare, and federal income taxes after nonrefundable credit" )

    • For tax period 202012 - 202111, Field 0708C (Line 8c, "Schedule H, total social security, Medicare, and federal income taxes after nonrefundable credit" )

    • For tax period 202011 and prior, Field 0708A (Line 8, "Total social security, Medicare, and federal income taxes"

    Note:

    For additional instructions, see IRM 3.12.14.25.50, Error Code 875 - Check Schedule H Total Social Security, Medicare, & Withheld Taxes (Field 0798).

Field 07DEF - Maximum Social Security Tax Deferred
  1. Field 07DEF is transcribed from Line 8d on the 2020 revision of Schedule H: "Maximum amount of the employer share of social security tax that can be deferred."

  2. This field is valid for Tax Period 202012 - 202111 only.

  3. If the Tax Period is not valid, delete the entry in Field 07DEF.

Field 0708E - Refundable Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021
  1. Field 0708E is transcribed from Line 8e on the 2020 and later revisions of Schedule H.

  2. On the 2021 and later revisions of Schedule H, the line that this field represents is "Refundable portion of credit for qualified sick and family leave wages for leave taken before April 1, 2021."

  3. On the 2020 revision of Schedule H, the line that this field represents is "Refundable portion of credit for qualified sick and family leave wages from Worksheet 3."

  4. Field is valid for Tax Period 202012 and subsequent.

  5. If the Tax Period is not valid, delete the entry in Field 0708E.

Field 0708F - Refundable Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021
  1. Field 0708F is transcribed from Line 8f on the 2021 and later revisions of Schedule H, "Refundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021" .

  2. This field is valid for Tax Period 202112 and subsequent.

  3. If the Tax Period is not valid, delete the entry in Field 0708F.

Field 0797- Advance EIC
  1. This field is for 2010 and prior returns, Line 7, and is an ERS Input Only field.

    Note:

    The provision expired on December 31, 2010.

  2. If a field errors occur for both 01TXP and 0797, verify the tax period is correct. If the tax period is correct, delete Field 0797.

Field 0798 - Net SS/Medicate/WH taxes - 2010 and prior returns
  1. This field is for 2010 and prior returns, Line 8, and is an ERS Input Only field.

Field 07FIN - Schedule H FUTA Yes/No Indicator
  1. Field 07FIN is based on the information provided in the Yes/No boxes, on Lines 10, 11, and 12 of Part II and is located under Line 12. This is used by the computer to determine whether Section A or Section B should be filled in.

    • Valid characters are "1" and blank.

  2. Determine Field 07FIN using the following guidelines:

    If... Then...
    Lines 10, 11, and 12 are all answered "Yes" Leave Field 07FIN blank.
    Any of Questions 10, 11, or, 12 are answered "No" Enter "1" in Field 07FIN.

    Note:

    If the taxpayer lists any credit reduction state, enter 1 in 07FIN.

  3. If the conditions in (2), above, are not met, determine from the information provided in Sections A and B in Part II.

    If... Then...
    Entries are present in Section A only Leave Field 07FIN blank.
    Entries are present in Section B only Enter "1" in Field 07FIN.
    Entries are present in both Section A and Section B Delete the entries in Section A and enter a "1" in Field 07FIN.
    No entries are present in either Section A or Section B Leave Field 07FIN blank.

Field 07SC1 - State Code 1
  1. Field 07SC1 is transcribed from either of the following lines:

    • Line 13 of Section A, Part II; or

    • Row 1 of Line 17(a) of Section B.

    Note:

    Schedule H filers are instructed to complete Section "A" or"B" , not both.

  2. Field 07SC1 is the two-letter abbreviation of the state that the employer paid unemployment contributions.

    Note:

    State Code "ZZ" is valid as ERS Input Only and is used when the FUTA Section of Schedule H is nontaxable and the state is a Credit Reduction State. See IRM 3.12.14.13.3.28, Fields 07CC1 through 07CC5 - Schedule H, Credit Reduction States 1 through 5.

  3. Code & Edit will edit as follows:

    If... Then...
    More than one State Code is present on Line 13 (not Line 17) • C&E will "X" all State Codes.
    More than two State Codes are present on Schedule H or attachments • C&E will "X" all State Codes.

    Note:

    Deleting State Codes in C&E will force the return to ERS for input of State Codes.

  4. Determine the valid input to Field 07SC1 as follows:

    If... Then...
    The State Code is present on Line 13 or Line 17(a) Enter the valid State Code in Field 07SC1.
    The State Name was spelled out and not abbreviated Enter the valid State Code in Field 07SC1. Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries

Field 07SC2 - State Code 2
  1. Field 07SC2 is transcribed from Row 2 of Line 17(a) of Section "B" , Part II.

  2. Field 07SC2 is corrected in the same manner as Field 07SC1.

Fields 07SC3 through 07SC5 - State Codes 3 through 5
  1. Field 07SC3, Field 07SC4, and Field 07SC5 are ERS Input Only fields determined from Section B, Part II. The information will be on a separate continuation sheet with all required columns from line 17, if the taxpayer needed additional space.

Field 07ASI - More Than 5 States Indicator
  1. Field 07ASI is transcribed from below Row 2 of Line 17(c).

    • Valid characters are "1" and blank.

    • This field is for ERS Input Only and is only used when more than five entries are needed in the Fields 07SC1 through 07SC5.

    Note:

    Field 07ASI will be used by the FUTA Certification program.

  2. For additional instructions, IRM 3.12.14.25.26, Error Code 188 - Schedule H (07ASI without 07SC5).

Field 07FCP - Unemployment Contributions Paid
  1. Field 07FCP is transcribed from either of the following lines:

    • Line 14 of Section A, Part II; or

    • Line 17(h) of Section B.

  2. Field 07FCP is the employer's total contributions paid to the state(s) unemployment fund for the year.

  3. If the employer didn't have to make contributions, they may notate "0%" , "0% RATE" , "Zero Percent Rate" , or a similar entry.

    • Delete the entry in Field 07FCP when the filer has indicated a zero.

Field 07TFW - Total FUTA Wages
  1. Field 07FTW is transcribed from either of the following lines:

    • Line 15 of Section A, Part II; or

    • Line 20 of Section B.

Field 07FTX - FUTA Tax
  1. Field 07FTX is transcribed from either of the following lines:

    • Line 16 of Section A, Part II; or

    • Line 24 of Section B, Part ll.

  2. For additional instructions, see IRM 3.12.14.25.51, Error Code 878 - Check Schedule H FUTA Tax (Field 07FTX).

Field 07FTV - FUTA Tax Verified
  1. This field is for ERS Input Only and is only used when the computer cannot correctly compute Field 07FTX (Lines 16 or 24).

    Caution:

    This field will only be used rarely.

Field 07TTC - Tentative Credit
  1. Field 07TTC is transcribed from Line 19 of Section B, Part II. If Line 19, Schedule H is blank and the taxpayer filled out Section B or has credit reduction states, enter .054 of Field 07TFW.

Field 07TCR - Total Credit Reduction Amount
  1. Field 07TCR is an ERS Input Only field and is the total of Fields 07CR1> through 07CR5>.

  2. Information in Field 07CW1 through 07CW5 must be associated with the proper State Code in Fields 07SC1 through 07SC5.

    Example:

    If New York is a Credit Reduction State and California is not, an employer who moved from California to New York may have a Schedule H completed with CA in Field 07SC1 and NY in Field 07SC2. Field 07CW1 will be left blank because CA is not a Credit Reduction State, but the NY wages from Line 17(b) will be entered in Field 07CW2.

  3. For additional instructions, IRM 3.12.14.25.23, Error Code 183 - Schedule H Credits.

Fields 07CC1 - through 07CC5 - Credit Reduction States 1 through 5
  1. Fields 07CC1 through 07CC5 will be ISRP transcribed. All other "Credit Reduction" fields Schedule H will be ERS Input Only.

  2. These fields are only activated, if states are designated as "Credit Reduction States" by the U.S. Dept. of Labor. See Exhibit 3.12.14-44, Tax Years and Credit Reduction States.

  3. Credit reduction states for tax year 2022 are:

    • Virgin Islands 3.6%

    • California, Connecticut, Illinois, New York: 0.3%

Fields 07CW1 through 07CW5 - Credit Reduction Wages 1 through 5
  1. Fields 07CW1 through 07CW5 are ERS Input Only fields determined from information located on Line 17, column (b).

    • Employers are instructed to enter wages, that they pay state unemployment taxes on, to Line 17(b). These wages must be separated by state.

  2. Based on information input to Fields 07SC1 through 07SC5, the computer program will:

    • Determine if the state is a valid Credit Reduction State.

    • Multiply any of Fields 07CW1 through 07CW5, which are valid Credit Reduction States by the valid State Experience Rate, to determine Fields 07CR1> through 07CR5>.

      Note:

      The valid states and experience rates are programmed into the computer, after the U.S. Department of Labor designates states as "Credit Reduction States." See Exhibit 3.12.14-44, Tax Years and Credit Reduction States.

  3. Field 07TCR> will systemically generate to calculate the total of Fields 07CR1> through 07CR5> if multiple Credit Reduction States are present.

  4. For additional instructions, IRM 3.12.14.25.23, Error Code 183 - Schedule H Credits.

Section 10 - Schedule D (1041), Capital Gains and Losses & Form 8949

  1. Section 10 contains amounts which are transcribed from:

    • Schedule D (Form 1041), Capital Gains and Losses.

    • Form 8949, Sales and Other Dispositions of Capital Assets

  2. All money amounts in Section 10 must be entered as dollars only.

Error Record Format - Section 10

  1. Listed below are the fields contained in Section 10:

    Field Designator Maximum Length Title Location
    10OID 1 Schedule D Qualified Opportunity Fund Investment Disposal Indicator Yes/No check boxes Above Part I
    101AD 13 + Short Term transactions on 1099-B Proceeds (sales price) Line 1a, column D
    101AE 13 + Short Term transactions on 1099-B Cost (or other basis) Line 1a, column E
    101BD 13 + Short Term box A Proceeds (sales price) Line 1b, column D
    101BE 13 + Short Term box A Cost (or other basis) Line 1b, column E
    101BG 13 +/- Short Term box A, Adjustments Line 1b, column G
    1002D 13 + Short Term box B Proceeds (sales price) Line 2, column D
    1002E 13 + Short Term box B Cost (or other basis) Line 2, column E
    1002G 13 +/- Short Term box B Adjustments Line 2, column G
    1003D 13 + Short Term box C Proceeds (sales price) Line 3, column D
    1003E 13 + Short Term box C Cost (or other basis) Line 3, column E
    1003G 13 +/- Short Term box C Adjustments Line 3, column G
    1004 13 +/- Short Term Capital Gain or Loss from Line 4
    1005 13 +/- Net Short Term Gain or Loss from partnerships, S corps, and other estates or trusts Line 5
    108AD 13 + Long Term Transactions on 1099-B Proceeds (sales price) Line 8a, column D
    108AE 13 + Long Term Transactions on 1099-B Cost (or other basis) Line 8a, column E
    108BD 13 + Long Term box D Proceeds (sales price) Line 8b, column D
    108BE 13 + Long Term box D Cost (or other basis) Line 8b, column E
    108BG 13 +/- Long Term box D Adjustments Line 8b, column G
    1009D 13 + Long Term box E Proceeds (sales price) Line 9, column D
    1009E 13 + Long Term box E Cost (or other basis) Line 9, column E
    1009G 13 +/- Long Term box E Adjustments Line 9, column G
    1010D 13 + Long Term box F Proceeds (sales price) Line 10, column D
    1010E 13 + Long Term box F Cost (or other basis) Line 10, column E
    1010G 13 +/- Long Term box F Adjustments Line 10, column G
    1011 13 +/- Long Term Capital Gain/Loss from Forms 2439 Line 11
    1012 13 +/- Net Long Term Capital Gain/Loss from partnerships, S corps, and other estates or trusts Line 12
    1013 13 + Capital Gain Distributions Line 13
    1016 13 +/- Net Long Term Capital Gain/Loss Line 16
    1017 13 +/- Net Short Term Gain/Loss Line 17, column 2
    1018A 13 +/- Net Long Term Gain/Loss Total for Year Line 18a, column 2
    1018B 13 +/- Unrecaptured Section 1250 Gain Line 18b, column 2
    1018C 13 + 28% Rate Gain Line 18c, column 2
    1019 13 + Total Net Gain/Loss Line 19, column 2
    1043 13 + Add Lines 37, 41, and 42 Line 43
    101AZ 9 Form 8949 Short Term Property EIN Z Code - Line 1, Column (a),
    Part I, Form 8949
    101BZ 8 Form 8949 Short Term Property Date Acquired Z Code - Line 1, Column (b),
    Part I, Form 8949
    101GZ 13 + Form 8949 Short Term Property Adjustment Amount Z Code - Line 1, Column (g),
    Part I, Form 8949
    101Z 1 Form 8949 Short Term Additional Property Indicator Z Code - Line 1, edited in right margin
    Part I, Form 8949
    101AY 9 Form 8949 Short Term Property EIN Y Code Line 1, Column (a),
    Part I, Form 8949
    101CY 8 Form 8949 Short Term Property Disposed Y Code Line 1, Column (c),
    Part I, Form 8949
    101GY 13+ Form 8949 Short Term Property Adjustment Amount Y Code Line 1, Column (g),
    Part I, Form 8949
    101Y 1 Form 8949 Short Term Additional Property Indicator Y Code Line 1, edited in right margin,
    Part I, Form 8949
    102AZ 9 Form 8949 Long Term Property EIN Z Code - Line 1, Column (a),
    Part II, Form 8949
    102BZ 8 Form 8949 Long Term Property Date Acquired Z Code - Line 1, Column (b),
    Part II, Form 8949
    102GZ 13 + Form 8949 Long Term Property Adjustment Amount Z Code - Line 1, Column (g),
    Part II, Form 8949
    102Z 1 Form 8949 Long Term Additional Property Indicator Z Code - Line 1,edited in right margin,
    Part II, Form 8949
    102AY 9 Form 8949 Long Term Property EIN Y Code - Line 1, Column (a),
    Part II, Form 8949
    102CY 8 Form 8949 Long Term Property Date Disposed Y Code - Line 1, Column (c),
    Part II, Form 8949
    102GY 13+ Form 8949 Long Term Property Adjustment Amount Y Code Line 1, Column (g),
    Part II, Form 8949
    102Y 1 Form 8949 Long Term Additional Property Indicator Y Code - Line 1, edited in right margin
    Part II, Form 8949

Invalid Condition

  1. Money amount fields will be in error if not numeric.

  2. The invalid conditions for Form 8949 fields will be listed under the procedures for those fields.

Correction Procedures

  1. Only Schedule D (Form 1041) is acceptable, if required. If the taxpayer substitutes a Schedule D from any other tax return (i.e., Form 1040, Form 1065, Form 1120, etc.), correspond.

    Note:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  2. 201311 and prior year returns will not have page 1 of Schedule D converted, as that section was not transcribed previously.

  3. Additional correction procedures for Section 10 fields follow.

Field 10OID - Schedule D Qualified Opportunity Fund Investment Disposal Indicator
  1. The entry for the field edit and transcribed in the area where the Check Yes and No boxes above Part l, Schedule D.

  2. If a code is present in Field 01OID and the Tax Period is other than 201712 and later, then delete the entry.

  3. The field will be invalid if not numeric and not 0, 1, 2, or 3.

  4. Enter the correct code into Field 10OID as follows:

    • 0 - Default (Neither Yes or No boxes checked)

    • 1 - Yes box checked

    • 2 - No box checked

    • 3 - Both Yes and No boxes checked

Fields 101AD through 1043 - Schedule D Lines 1a through 43
  1. These fields are transcribed from Part I, Part II, and Part III, Schedule D.

  2. Correct coding and transcription errors and misplaced entries on displayed fields.

Fields 101AZ, 101BZ, 101GZ, & 101Z - "Z" Code Form 8949 Short Term Property Data Part I
  1. Data for this fields is transcribed from Line 1 column (a), (b), (g), and (h) right margin, Part I, Form 8949:

    Note:

    These fields will only be transcribed when a line row in column (f) contains a code "Z."

  2. If the Tax Period is 201711 and prior, then delete the data in all fields.

  3. If any line row in column (f), Form 8949 contains a code "Z" :

    Note:

    The first line row data with code "Z" should be entered.

    If... Then...
    Code "Z" is present in any row column (f), Enter the data from the line row with code "Z" as follows:
    • Enter "M" in Field 01CCC.

    • Enter the EIN from column (a) into Field 101AZ.

    • Enter the Property Date Acquired from column (b) into Field 101BZ in YYYYMMDD format.

    • Enter the Property Adjustment Amount from column (g) into Field 101GZ.

    • If additional line rows with a code "Z" contains data, then enter 1 into Field 101Z.

  4. If any of the fields are in error after input do the following:

    If... Then...
    Field 101AZ is in error, Ensure only numeric values are entered. (9 or less digits).
    Field 101BZ is in error,
    • Ensure the data is numeric and entered in YYYYMMDD format.

    • If the date is not present or less than 8 digits, then delete then entry.

    Field 101GZ is in error, Ensure the data is entered as numeric and positive.
    Field 101Z is in error, Ensure the data entered is numeric:
    • 1 - More than one line row with a code "Z" is present.

    • 0 - Default (No additional properties).

Fields 101AY, 101CY, 101GY, & 101Y - "Y" Code Form 8949 Short Term Property Data Part I
  1. Data for this fields is transcribed from Line 1 column (a), (c), (g), and (h) right margin, Part I, Form 8949.

    Note:

    These fields will only be transcribed when a line row in column (f) contains a code "Y."

  2. If the Tax Period is 201711 or prior, delete the data in all fields.

  3. If any line in column (f), Form 8949, contains a code "Y" , follow the instructions in the table below:

    Note:

    The first line row data with code "Y" should be entered.

    If... Then...
    Code Y is present in any line row of column (f), Enter the data from the line row with code "Y" as follows:
    • Enter "M" in Field 01CCC.

    • Enter the EIN from column (a) into Field 101AY.

    • Enter the Property Date Sold or Disposed from column (c) into Field 101CY in YYYYMMDD format.

    • Enter the Property Adjustment Amount from column (g) into Field 101GY.

    • If additional line rows with a code Y contains data, then enter 1 into Field 101Y.

  4. If any of the fields are in error after input do the following:

    If... Then...
    Field 101AY is in error, Ensure only numeric values are entered. (9 or less digits).
    Field 101CY is in error,
    • Ensure the data is numeric and entered in YYYYMMDD format.

    • If the date is not present or less than 8 digits, then delete then entry.

    Field 101GY is in error, Ensure the data is entered as numeric and positive.
    Field 101Y is in error, Ensure the data entered is numeric:
    • 1 - More than one line row with a "Y" is present.

    • 0 - Default (No additional properties).

Fields 102AZ, 102BZ, 102GZ, & 102Z - "Z" Code Form 8949 Long Term Property Data Part II
  1. Data for this fields is transcribed from Line 1 column (a), (b), (g), and (h) right margin, Part II, Form 8949.

    Note:

    These fields will only be transcribed when a line row in column (f) contains a code "Z."

  2. If the Tax Period is 201711 or prior, delete the data in all fields.

  3. If any line in column (f), Form 8949, contains a code "Z" , follow the instructions in the table below:

    Note:

    The first line row data with code "Z" should be entered.

    If... Then...
    Code "Z" is present in any row of column (f), Enter the data from the line row with code "Z" as follows:
    • Enter "M" in Field 01CCC.

    • Enter the EIN from column (a) into Field 102AZ.

    • Enter the Property Date Acquired from column (b) into Field 102BZ in YYYYMMDD format.

    • Enter the Property Adjustment Amount from column (g) into Field 102GZ.

    • If additional line rows with a Code "Z" contains data, then enter 1 into Field 102Z.

  4. If any of the fields are in error after input, do the following:

    If... Then...
    Field 1021A is in error, Ensure only numeric values are entered. (9 or less digits).
    Field 1021B is in error,
    • Ensure the data is numeric and entered in YYYYMMDD format.

    • If the date is not present or less than 8 digits, then delete then entry.

    Field 1021G is in error, Ensure the data is entered as numeric and positive.
    Field 102Z is in error, Ensure the data entered is numeric:
    • 1 - More than one line row with a code "Z" is present.

    • 0 - Default (No additional properties).

Fields 102AY, 102CY, 102GY, & 102Y - "Y" Code Form 8949 Long Term Property Data Part II
  1. Data for this fields is transcribed from Line 1 column (a), (c), (g), and (h) right margin, Part II, Form 8949.

    Note:

    These fields will only be transcribed when a line row in column (f) contains a code "Y."

  2. If the Tax Period is 201711 or prior, delete the data in all fields.

  3. If any line in column (f), Form 8949 contains a code "Y" , follow the instructions in the table below:

    Note:

    The first line row data with code "Y" should be entered.

    If... Then...
    Code "Y" is present in any row of column (f), Enter the data from the line row with code "Y" as follows:
    • Enter "M" in Field 01CCC.

    • Enter the EIN from column (a) into Field 102AY.

    • Enter the Property Date Sold or Disposed from column (c) into Field 102CY in YYYYMMDD format.

    • Enter the Property Adjustment Amount from column (g) into Field 102GY.

    • If additional line rows with a Code "Y" contains data, then enter 1 into Field 102Y.

  4. If any of the fields are in error after input do the following:

    If... Then...
    Field 102AY is in error, Ensure only numeric values are entered. (9 or less digits).
    Field 102CY is in error,
    • Ensure the data is numeric and entered in YYYYMMDD format.

    • If the date is not present or less than 8 digits, then delete then entry.

    Field 102GY is in error, Ensure the data is entered as numeric and positive.
    Field 102Y is in error, Ensure the data entered is numeric:
    • 1 - More than one line row with a Code "Y" is present.

    • 0 - Default (No additional properties).

Section 13 - Form 8995 or Form /8995-A, Qualified Business Income Deduction Computation

  1. Section 13 contains amounts which are transcribed from either:

    • Form 8995, Qualified Business Income Deduction Simplified Computation, or

    • Form 8995-A, Qualified Business Income Deduction

  2. All money amounts in Section 13 must be entered as dollars and cents and positive-only.

Error Record Format - Section 13

  1. Listed below are the fields contained in Section 13:

    Designators Length Field Name Line Location
    13BNC 15+ Qualified Business Net Loss Carryforward Amount Line 3, Form 8995 Line 2, Sch C, Form 8995-A
    13QBI 15+ Qualified Business Income Component Amount Line 5, Form 8995 Line 27, Form 8995-A
    13RPC 15+ Qualified REIT Dividends & PTP Loss Carryover Amount Line 7, Form 8995 Line 29, Form 8995-A
    13QRP 15+ Qualified REIT/PTP Component Amount Line 9, Form 8995 Line 31, Form 8995-A
    13NCG 15+ Net Capital Gains Amount Line 12, Form 8995 Line 34, Form 8995-A
    13TBL 15+ Total Qualified Business Loss Carryforward Amount Line 16, Form 8995 Line 6, Sch C, Form 8995-A
    13DPD 15+ Form 8995-A Domestic Production Amount Line 38, Form 8995-A
    13TRP 15+ Total Qualified REIT Dividends & PTP Loss Carryforward Amount Line 17, Form 8995 Line 40, Form 8995-A

Invalid Conditions

  1. The fields will be in error if not numeric.

  2. All fields will be in error if the Tax Period is 201911 or prior.

  3. The fields will be in error if negative.

Correction Procedures

  1. Correct coding and transcription errors and misplaced entries on displayed fields.

  2. If the return is for Tax Period 201911 or prior, DLSEC Section 13.

  3. If Forms 8995 and Form 8995-A are missing and Line 20, Form 1041 has an amount, do not correspond and assign TPNC 61 when EC 846 generates.

  4. If any field is negative, treat it as a positive and delete the minus sign.

Sections 15 through 18 - Form 4136 (Credit for Federal Tax Paid on Fuels)

  1. Sections 15 through 18 contain gas and fuel credit amounts which are transcribed from Form 4136 (Credit for Federal Tax on Fuels).

    • All money amounts in Sections 15 through 18 must be entered as dollars-only.

Error Record Format - Section 15

  1. Listed below are the fields contained in Sections 15. Data in this section is obtained from Form 4136:

    Field Designator Maximum Length Title
    15A01 10 + Amount of Claim Number 1
    15C01 3 Credit Reference Number 1
    15A02 10 + Amount of Claim Number 2
    15C02 3 Credit Reference Number 2
    15A03 10 + Amount of Claim Number 3
    15C03 3 Credit Reference Number 3
    15A04 10 + Amount of Claim Number 4
    15C04 3 Credit Reference Number 4
    15A05 10 + Amount of Claim Number 5
    15C05 3 Credit Reference Number 5
    15A06 10 + Amount of Claim Number 6
    15C06 3 Credit Reference Number 6
    15A07 10 + Amount of Claim Number 7
    15C07 3 Credit Reference Number 7
    15A08 10 + Amount of Claim Number 8
    15C08 3 Credit Reference Number 8
    15A09 10 + Amount of Claim Number 9
    15C09 3 Credit Reference Number 9
    15A10 10 + Amount of Claim Number 10
    15C10 3 Credit Reference Number 10
    15A11 10 + Amount of Claim Number 11
    15C11 3 Credit Reference Number 11
    15A12 10 + Amount of Claim Number 12
    15C12 3 Credit Reference Number 12

    Note:

    All Transcription lines are in Column (d), "Amount of Credit" and Column (e), "CRN" .

  2. Valid Characters -Numeric and blank only. Any field will be invalid if not all numeric (or blank).

  3. Correction Procedures -

    • Correct all misplaced entries, coding errors, and transcription errors.

    • Verify the CRN is valid for the tax period. See IRM 3.12.14.25.57, Error Code 894 - Invalid Credit Reference Number (Form 4136).

Error Record Format - Section 16

  1. Listed below are the fields contained in Sections 16. Data in this section is obtained from Form 4136:

    Field Designator Maximum Length Title
    16A01 10 + Amount of Claim Number 13
    16C01 3 Credit Reference Number 13
    16A02 10 + Amount of Claim Number 14
    16C02 3 Credit Reference Number 14
    16A03 10 + Amount of Claim Number 15
    16C03 3 Credit Reference Number 15
    16A04 10 + Amount of Claim Number 16
    16C04 3 Credit Reference Number 16
    16A05 10 + Amount of Claim Number 17
    16C05 3 Credit Reference Number 17
    16A06 10 + Amount of Claim Number 18
    16C06 3 Credit Reference Number 18
    16A07 10 + Amount of Claim Number 19
    16C07 3 Credit Reference Number 19
    16A08 10 + Amount of Claim Number 20
    16C08 3 Credit Reference Number 20
    16A09 10 + Amount of Claim Number 21
    16C09 3 Credit Reference Number 21
    16A10 10 + Amount of Claim Number 22
    16C10 3 Credit Reference Number 22
    16A11 10 + Amount of Claim Number 23
    16C11 3 Credit Reference Number 23
    16A12 10 + Amount of Claim Number 24
    16C12 3 Credit Reference Number 24

    Note:

    All Transcription lines are in Column (d), "Amount of Credit" and Column (e), CRN.

  2. Valid Characters - Numeric and blank only. Any field will be invalid if not all numeric (or blank).

  3. Correction Procedures -

    • Correct all misplaced entries, coding errors, and transcription errors.

    • Verify the CRN is valid for the tax period. See IRM 3.12.14.25.57.1, Invalid Condition - Error Code 894.

Error Record Format - Section 17

  1. Listed below are the fields contained in Sections 17. Data in this section is obtained from Form 4136:

    Field Designator Maximum Length Title
    17A01 10 + Amount of Claim Number 25
    17C01 3 Credit Reference Number 25
    17A02 10 + Amount of Claim Number 26
    17C02 3 Credit Reference Number 26
    17A03 10 + Amount of Claim Number 27
    17C03 3 Credit Reference Number 27
    17A04 10 + Amount of Claim Number 28
    17C04 3 Credit Reference Number 28
    17A05 10 + Amount of Claim Number 29
    17C05 3 Credit Reference Number 29
    17A06 10 + Amount of Claim Number 30
    17C06 3 Credit Reference Number 30
    17A07 10 + Amount of Claim Number 31
    17C07 10 + Credit Reference Number 31
    17A08 10 + Amount of Claim Number 32
    17C08 3 Credit Reference Number 32
    17A09 10 + Amount of Claim Number 33
    17C09 3 Credit Reference Number 33
    17A10 10 + Amount of Claim Number 34
    17C10 3 Credit Reference Number 34
    17A11 10 + Amount of Claim Number 35
    17C11 3 Credit Reference Number 35
    17A12 10 + Amount of Claim Number 36
    17C12 3 Credit Reference Number 36

    Note:

    All Transcription lines are in Column (d), "Amount of Credit" and Column (e), CRN.

  2. Valid Characters - Numeric and blank only. Any field will be invalid if not all numeric (or blank).

  3. Correction Procedures -

    • Correct all misplaced entries, coding errors, and transcription errors.

    • Verify the CRN is valid for the tax period. See IRM 3.12.14.25.57, Error Code 894 - Invalid Credit Reference Number (Form 4136).

Error Record Format - Section 18

  1. Listed below are the fields contained in Sections 18. Data in this section is obtained from Form 4136:

    Field Designator Maximum Length Title
    18A01 10 + Amount of Claim Number 37
    18C01 3 Credit Reference Number 37
    18A02 10 + Amount of Claim Number 38
    18C02 3 Credit Reference Number 38
    18A03 10 + Amount of Claim Number 39
    18C03 3 Credit Reference Number 39
    18A04 10 + Amount of Claim Number 40
    18C04 3 Credit Reference Number 40
    18A05 10 + Amount of Claim Number 41
    18C05 3 Credit Reference Number 41
    18A06 10 + Amount of Claim Number 42
    18C06 3 Credit Reference Number 42
    18A07 10 + Amount of Claim Number 43
    18C07 3 Credit Reference Number 43

    Note:

    All Transcription lines are in Column (d), "Amount of Credit" and Column (e), CRN.

  2. Valid Characters - Numeric and blank only. Any field will be invalid if not all numeric (or blank).

  3. Correction Procedures -

    • Correct all misplaced entries, coding errors, and transcription errors.

    • Verify the CRN is valid for the tax period. See IRM 3.12.14.25.57, Error Code 894 - Invalid Credit Reference Number (Form 4136).

Section 19 - Form 8978, Partner’s Audit Liability Under Section 6226

  1. Section 19 contains amounts which are transcribed from Form 8978.

  2. All money amounts in Section 19 must be entered as dollars and cents.

Error Record Format - Section 19

  1. Listed below are the fields contained in Section 19:

    Designators Length Field Name Line Location
    19Q1 1 Form 8978, Source of review year adjustments Below Name of partner(s) line.
    1914 15 +/- Form 8978 Total Additional Reporting Year Tax Amount Line 14
    1916 15 + Form 8978 Total Penalties Amount Line 16
    1918 15 + Form 8978 Total Interest Amount Line 18

Invalid Conditions

  1. The fields will be in error if not numeric.

Correction Procedures

  1. Correct coding and transcription errors and misplaced entries on displayed fields.

  2. If the return is for Tax Period 201711 and prior, DLSEC Section 19.

  3. If line 14, Form 8978 is a negative, ensure the amount has been transcribed as a negative into Field 1914.

  4. If any field in Section 19 displays because it contains a non-numeric entry, delete the field.

Section 20 - Form 965-A, Individual Report of Net 965 Tax Liability

  1. Section 20 contains amounts which are transcribed from Form 965-A for Tax Periods 201712 and subsequent.

  2. All money amounts in Section 20 must be entered as dollars-only.

Error Record Format - Section 20

  1. Listed below are the fields contained in Section 20:

    Designators Length Field Name Line Location
    2001A 4 Year of 965(a) Inclusion Liability Triggering Event (2017) Part I, Column (a),
    Line 1 (2017)
    2001J 15 +/_ Net 965 Tax Lability Transferred (2017) Part I, Column (j),
    Line 1 (2017)
    2001K 9 Tax ID Number of buyer or seller (2017) Part I, Column (k),
    Line 1 (2017)
    2002A 4 Year of 965(a) Inclusion Liability Triggering Event (2018) Part I, Column (a),
    Line 2 (2018)
    2002J 15 +/_ Net 965 Tax Lability Transferred (2018) Part I, Column (j),
    Line 2 (2018)
    2002K 9 Tax ID Number of buyer or seller (2018) Part I, Column (k),
    Line 2 (2018)
    2003A 4 Year of 965(a) Inclusion Liability Triggering Event (2019) Part I, Column (a),
    Line 3 (2019)
    2003J 15 +/_ Net 965 Tax Lability Transferred (2019) Part I, Column (j),
    Line 3 (2019)
    2003K 9 Tax ID Number of buyer or seller (2019) Part I, Column (k),
    Line 3 (2019)
    2004A 4 Year of 965(a) Inclusion Liability Triggering Event (2020) Part I, Column (a),
    Line 4 (2020)
    2004J 15 +/_ Net 965 Tax Lability Transferred (2020) Part I, Column (j),
    Line 4 (2020)
    2004K 9 Tax ID Number of buyer or seller (2020) Part I, Column (k),
    Line 4 (2020)
    2005A 4 Year of 965(a) Inclusion Liability Triggering Event Part I, Column (a),
    Line 5
    2005J 15 +/_ Net 965 Tax Liability Transferred Part I, Column (j),
    Line 1
    2005K 9 Tax ID Number of buyer or seller Part I, Column (k),
    Line 5
    20P1A 1 Form 965-A Part I Additional Information Indicator Line 6, Part 1
    Edited Left of line
    20TT1 15- Net 965 Tax Liability Triggered Amount 1 Line 1, Column (f),
    Part IV
    20TT2 15- Net 965 Tax Liability Triggered Amount 2 Line 2, Column (f),
    Part IV
    20TT3 15- Net 965 Tax Liability Triggered Amount 3 Line 3, Column (f),
    Part IV
    20TT4 15- Net 965 Tax Liability Triggered Amount 4 Line 4, Column (f),
    Part IV
    20TT5 15- Net 965 Tax Liability Triggered Amount 5 Line 5, Column (f),
    Part IV
    20P4A 1 Form 965-A Part I Additional Information Indicator Line 6, Part IV
    Edited Left of line
    20TDT 15+ Form 965-A Total Deferred Net Tax Liability Amount Total below Line 10, Column (j), Part IV

Invalid Conditions

  1. All fields will be in error if the Tax Period is 201711 or prior.

Correction Procedures

  1. Correct coding and transcription errors and misplaced entries on displayed fields.

  2. If the return filed is for Tax Period 201711 or prior, DLSEC Section 20.

Section 21 - Form 8941, Credit for Small Employer Health Insurance Premiums

  1. Section 21 contains the Credit for Small Employer Health Insurance Premiums.

    • All entries must be positive.

    • All money amounts in Section 21, must be entered as dollars only.

    • Valid characters are numeric and blank only. Any field will be invalid if not numeric or blank.

    • Any entry on Line 2 with a decimal point will be rounded down.

    • The credit is not valid for any tax period before 201012.

Error Record Format - Section 21

  1. Listed below are the fields contained in Section 21. Data in this section is from Form 8941.

    Field Designator Maximum Length Title Location
    21CBX 1 SHOP Check Box Line A
    21LNB 9 EIN Line B
    21BXC 1 Credit Period Limitation Check Box Line C
    21LN1 4 Number of employees Line 1
    2102 4 Number of Full Time Employees Line 2
    2103 15 Average Annual Wages Line 3
    2104 15 Health Insurance Premiums Paid Line 4
    2105 15 Premiums You Would Have Paid Line 5
    2110 15 Premium Subsidies Paid Line 10
    2113 4 Number of Employees with Premiums Paid Line 13
    2114 4 Number of Full Time Employees with Premiums Paid Line 14
    2115 15 Credit for small employer health insurance premiums Line 15
    2116 15 Add lines 12 and 15. Line 16
    2117 15 Amount allocated to patrons of the cooperative or beneficiaries of the estate or trust. Line 17
    2118 15 Cooperatives, Estates, Trusts Credit Line 18
    2118V 15 Verified amount of Line 18. ERS Input Only Field
  2. Correction Procedures - correct all misplaced entries, coding errors, and transcription errors.

  3. Field 21CBX and Field 21BXC - Valid entries include:

    • 0 - no boxes checked.

    • 1 -" Yes" box checked.

    • 2 - "No" box checked.

    • 3 - Multiple boxes are checked.

Section 22 - Form 5884-B, New Hire Retention Credit

  1. Section 22 contains the information transcribed from Form 5884-B. The credit was part of the HIRE Act enacted on March 18, 2010.

    • All entries must be positive,

    • All entries are numeric or blank,

    • All entries must be dollars only.

    Caution:

    This credit was valid for tax year 2010 and cannot be used for tax year 2011 or later.

Error Record Format - Section 22

  1. Listed below are the fields contained in Section 22. Data in this section is from Form 5884-B:

    Caution:

    This credit was valid for tax year 2010 and cannot be used for tax period 201112 or later.

    Field Designator Maximum Length Title Location
    2210 15 Total of Line 9, columns (a) through (c) Line 10
    2211 7 Number of retained workers for whom receiving credit Line 11
  2. Correction Procedures - correct all misplaced entries, coding errors, and transcription errors.

Sections 23 through 25 - Form 3800, General Business Credit

  1. Sections 23 through 25 contain the General Business Credits and Elective Payment Elections claimed on Form 3800:

    • All fields in Column b are alpha numeric.

    • All fields that contain money amounts must be positive, except the fields transcribed from column (g), which can be positive or negative.

    • All fields that contain money amounts are transcribed as dollars only.

      Note:

      Prior year converted Form 3800(s) may not contain expired credits that were valid during the tax period being filed. Check the X'd original for the ERS input only fields.

  2. If C&E has not already done so, correspond for the supporting credit form as follows:

    If And Then
    The sum of column (e) and (f), for any credit claimed in Part III, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and the supporting form is not attached, Part IV, Columns e, f, or g have entries (Part III, Box C, D, or G are checked for 202212 and prior), No action is needed. The credit is for a carryover, and the form is not required.
    The sum of column (e) and (f), for any credit claimed in Part III, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and the supporting form is not attached, The credit is for a pass-through entity (Part III, Column (d) (Column (b) for 202212 and prior) has an EIN listed), No action is needed. The credit is from a pass-through entity, and the form is not required.

    Exception:

    If a credit is claimed on Lines 1a, 1d, 1o, 4a or 4k, Form 3468must be attached. If a credit is claimed on lines 1l or 1ff Form 8864must be attached.

    The sum of column (e) and (f), for any credit claimed in Part III, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and the supporting form is not attached, The situations above do not exist, Correspond.

Section 23 - Fields Displayed

  1. Listed below are the fields contained in Section 23. Data in this section is from Form 3800, Parts I, II, and III:

  2. Fields transcribed from Column (g) can be positive or negative and are dollars only. All other money amounts are positive only and dollars only.

    Field Designator Maximum Length Title Location
    23001 15 General business credit Part I, Line 1
    23002 15 Passive activity credits Part I, Line 2
    23003 15 Passive activity credits allowed Part I, Line 3
    23004 15 Carryforward of general business credits Part I, Line 4
    23005 15 Carryback of general business credits Part I, Line 5
    2310B 15 Certain allowable credits Part II, Line 10b
    2316B 15 For a corporation electing to accelerate the research credit
    (Rev. 2011 only)
    Part II, Line 16b ERS Only Input field for prior years
    (Rev. 2011 only).
    23022 15 Combine the amounts from line 3 of Part III, with the sum of...
    (For Revision 2022 and prior, this line was the total from boxes A, C, and D, Part III)
    Part II, Line 22
    23024 15 Passive activity credit allowed Part II, Line 24
    23028 15 Add lines 17 and 26 Part II, Line 28
    23030 15 Enter the general business credit Part II, Line 30
    23031 15 Enter the total eligible small business credits allowed
    (Rev. 2011 - 2012 only)
    Part II, Line 31 ERS Input Only
    (Rev. 2011 - 2012 only)
    23032 15 Passive activity credits Part II, Line 32
    23033 15 Passive activity credits allowed Part II, Line 33
    23034 15 Carryforward of business credits Part II, Line 34
    23035 15 Carryback of business credits Part II, Line 35
    2301A 15 Investment (Form 3468, Part II) Part III, Line 1a, Column j
    231BB 12 Form 7207, Advanced Manufacturing Credit (registration number) Part III, Line 1b, Column b
    (Valid 202301 and subsequent)
    231BG 15 Form 7207 (Credit transfer Election Amount) Part III, Line 1b, Column g
    (Valid 202301 and subsequent)
    231BH 15 Form 7207 (Gross Elective Payment Election) Part III, Line 1b, Column h
    (Valid 202301 and subsequent)
    231BI 15 Form 7207 (Net elective payment) Part III, Line 1b, Column (i)
    (Valid 202301 and subsequent)
    231BJ 15 Form 7207 (Net GBC) Part III, Line 1b, Column j
    (Valid 202301 and subsequent)
    2301C 15 Increasing research activities (Form 6765) Part III, Line 1c, Column J
    231DB 12 F3468, Part III (registration number) Part III, Line 1d, Column b
    (Valid 202301 and subsequent)
    231DG 15 F3468, Part III (Credit transfer Election Amount) Part III, Line 1d, Column g
    (Valid 202301 and subsequent)
    231DH 15 F3468, Part III (Gross Elective Payment Election) Part III, Line 1d, Column h
    (Valid 202301 and subsequent)
    231DI 15 F3468, Part III, (Net elective payment) Part III, Line 1d, Column (i)
    (Valid 202301 and subsequent)
    231DJ 15 F3468, Part III (Net GBC) Part III, Line 1d, Column j
    (Valid 202301 and subsequent)
    2301E 15 Disabled access (Form 8826) Part III, Line 1e, Column j
    231FB 12 F8835, Part II (registration number) Part III, Line 1f, Column b
    (Valid 202301 and subsequent)
    231FG 15 F8835, Part II (Credit transfer Election Amount) Part III, Line 1f, Column g
    (Valid 202301 and subsequent)
    231FJ 15 F8835, Part II (Net GBC) Part III, Line 1f, Column j
    (Valid 202301 and subsequent)
    231GB 12 F7210 (registration number) Part III, Line 1g, Column b
    (Valid 202301 and subsequent)
    231GG 15 F7210 (Credit transfer Election Amount) Part III, Line 1g, Column g
    (Valid 202301 and subsequent)
    231GH 15 F7210 (Gross Elective Payment Election) Part III, Line 1g, Column h
    (Valid 202301 and subsequent)
    231GI 15 F7210 (Net elective payment) Part III, Line 1g, Column (i)
    (Valid 202301 and subsequent)
    231GJ 15 F7210 (Net GBC) Part III, Line 1g, Column j
    (Valid 202301 and subsequent)
    2301H 15 F8820 (orphan drug) Part III, Line 1h, Column j
    (Valid 202301 and subsequent)
    2301I 15 F8874 (new markets) Part III, Line 1i, Column j
    (Valid 202301 and subsequent)
    2301J 15 F8881, Part I (pension plan startup) Part III, Line 1j, Column j
    (Valid 202301 and subsequent)
    2301K 15 F8882 (employer provided childcare) Part III, Line 1k, Column j
    (Valid 202301 and subsequent)
    2301L 15 F8864 (biodiesel and renewable diesel) Part III, Line 1l, Column j
    (Valid 202301 and subsequent)
    2301M 15 F8896 (low sulfur diesel fuel) Part III, Line 1m, Column j
    (Valid 202301 and subsequent)
    2301N 15 F8906 (distilled Spirits) Part III, Line 1n, Column j
    (Valid 202301 and subsequent)
  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If a field error generates because the field is not valid for the tax period in 01TXP (see "Fields Displayed" table above for valid tax periods), do the following:

    • Verify the correct tax period is in Field 01TXP.

    • If the field error still displays, delete the invalid entry.

    Correct all misplaced entries, coding errors, and transcription errors.

Field 2301E - Disabled Access Credit - (Form 8826)
  1. Description:

    • Field 2301E is transcribed from Part III, Line 1e on Form 3800, General Business Credit.

    • Cannot be more than ≡ ≡ ≡ ≡. See EC 163 IRM 3.12.14.25.17, Error Code 163 - GBC Claimed Exceed Limits.

Section 24 - Fields Displayed

  1. Listed below are the fields contained in Section 24. Data in this section is from Form 3800, Part III.

  2. Fields transcribed from Column (g) can be positive or negative and are dollars only. All other money amounts are positive only and dollars only.

    Field Designators Maximum Length Title Location
    241OB 12 F3468, Part IV (registration number) Part III, Line 1o, Column b
    (Valid 202301 and subsequent)
    241OH 15 F3468, Part IV (Gross Elective Payment Election) Part III, Line 1o, Column h
    (Valid 202301 and subsequent)
    241OI 15 F3468, Part IV (Net elective payment) Part III, Line 1o, Column (i)
    (Valid 202301 and subsequent)
    241OJ 15 F3468, Part IV (Net GBC) Part III, Line 1o, Column j
    (Valid 202301 and subsequent)
    2401P 15 Energy efficient home (Form 8908) Part III, Line 1p, Column j
    2401R 15 Alternative motor vehicle (Form 8910) Part III, Line 1r, Column j
    241SB 12 F8911, Part II (Registration number) Part III, Line 1s, Column b
    (Valid 202301 and subsequent)
    241SG 15 F8911, Part II (Credit transfer Election Amount) Part III, Line 1s, Column g
    (Valid 202301 and subsequent)
    241SH 15 F8911, Part II (Gross Elective Payment Election) Part III, Line 1s, Column h
    (Valid 202301 and subsequent)
    241SI 15 F8911, Part II (Net elective payment) Part III, Line 1s, Column (i)
    (Valid 202301 and subsequent)
    241SJ 15 F8911, Part II (Net GBC) Part III, Line 1s, Column j
    (Valid 202301 and subsequent)
    2401T 15 Enhanced oil recovery credit (Form 8830) Part III, Line 1t, Column j
    241UB 12 F7213 Part II (registration Number) Part III, Line 1u, Column b
    (Valid 202301 and subsequent)
    241UG 15 F7213 Part II (Credit transfer Election Amount) Part III, Line 1u, Column g
    (Valid 202301 and subsequent)
    241UH 15 F7213 Part II (Gross Elective Payment Election) Part III, Line 1u, Column h
    (Valid 202301 and subsequent)
    241UI 15 F7213 Part II (Net elective payment) Part III, Line 1u, Column (i)
    (Valid 202301 and subsequent)
    241UJ 15 F7213 Part II (Net GBC) Part III, Line 1u, Column j
    (Valid 202301 and subsequent)
    2401W 15 Employer differential wage payments (Form 8932) Part III, Line 1w, Column j
    241XB 12 F8933 (registration number) Part III, Line 1x, Column b
    (Valid 202301 and subsequent)
    241XG 15 F8933 (Credit transfer Election Amount) Part III, Line 1x, Column g
    (Valid 202301 and subsequent)
    241XH 15 F8933 (Gross Elective Payment Election Part III, Line 1x, Column h
    (Valid 202301 and subsequent)
    241XI 15 F8933 (Net elective payment) Part III, Line 1x, Column (i)
    (Valid 202301 and subsequent)
    241XJ 15 F8933 (Net GBC) Part III, Line 1x, Column j
    (Valid 202301 and subsequent)
    2401Y 15 F8936, Part II Part III, Line 1y, Column j
    (Valid 202301 and subsequent)
  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If a field error generates because the field is not valid for the tax period in 01TXP (see "Fields Displayed" table above for valid tax periods), do the following:

    • Verify the correct tax period is in Field 01TXP.

    • If the field error still displays, delete the invalid entry.

Section 25 - Fields Displayed

  1. Listed below are the fields contained in Section 25. Data in this section is from Form 3800, Part III.

  2. Fields transcribed from Column (g) can be positive or negative and are dollars only. All other money amounts are positive only and dollars only.

    Field Designators Maximum Length Title Location
    25AAB 12 Form 8936 Part V (registration number) Part III, Line 1aa, column b
    (Valid 202301 and subsequent)
    25AAH 15 Form 8936 Part V (Gross Elective Payment Election) Part III, Line 1aa, column h
    (Valid 202301 and subsequent)
    25AAI 15 Form 8936 Part V (Net elective payment) Part III, Line 1aa, column (i)
    (Valid 202301 and subsequent)
    25AAJ 15 Form 8936 Part V (Net GBC) Part III, Line 1aa, column j
    (Valid 202301 and subsequent)
    25BBJ 15 F8904 (oil and gas production) Part III, Line 1bb, column j
    (Valid 202301 and subsequent)
    251CC 15 F7213 Part I Part III, Line 1cc, column j
    (Valid 202301 and subsequent)
    251DD 15 F8881, Part II (pension plan auto enrollment) Part III, Line 1dd, column j
    (Valid 202301 and subsequent)
    251EE 15 F8881, Part III (military spouse) Part III, Line 1ee, column j
    (Valid 202301 and subsequent)
    251FF 15 F8864, Line 8 Part III, Line 1ff, column j
    (Valid 202301 and subsequent)
    251ZZ 15 "Other" Part III, Line 1zz, Column j
    254AB 12 F3468, Part VI (registration number) Part III, Line 4a, Column b
    (Valid 202301 and subsequent)
    254AG 15 F3468, Part VI (Credit transfer Election Amount) Part III, Line 4a, Column g
    (Valid 202301 and subsequent)
    254AH 15 F3468, Part VI (Gross Elective Payment Election) Part III, Line 4a, Column h
    (Valid 202301 and subsequent)
    254AI 15 F3468, Part VI (Net elective payment) Part III, Line 4a, Column (i)
    (Valid 202301 and subsequent)
    254AJ 15 F3468, Part VI (Net GBC) Part III, Line 4a, Column j
    (Valid 202301 and subsequent)
    2504B 15 Work opportunity (Form 5884) Part III, Line 4b, Column j
    2504C 15 Biofuel producer (Form 6478) Part III, Line 4c, Column j
    2504D 15 Low-income housing (Form 8586) Part III, Line 4d, Column j
    254EB 12 F8835, Part II (registration number) Part III, Line 4e, Column b
    (Valid 202301 and subsequent)
    254EG 15 F8835, Part II (Credit transfer Election Amount) Part III, Line 4e, Column g
    (Valid 202301 and subsequent)
    254EH 15 F8835, Part II (Gross Elective Payment Election) Part III, Line 4e, Column h
    (Valid 202301 and subsequent)
    254EI 15 F8835, Part II (Net elective payment) Part III, Line 4e, Column (i)
    (Valid 202301 and subsequent)
    254EJ 15 F8835, Part II (Net GBC) Part III, Line 4e, Column j
    (Valid 202301 and subsequent)
    2504F 15 Employer social security and Medicare taxes paid on certain employee tips (Form 8846) Part III, Line 4f, Column j
    2504G 15 Qualified railroad track maintenance (Form 8900) Part III, Line 4g, Column j
    2504H 15 Small employer health insurance premiums (Form 8941) Part III, Line 4h, Column j
    2504I 15 Increasing research activities (Form 6765) Part III, Line 4i, Column j
    2504J 15 Employer Credit Paid Family Medical Leave (Form 8994) Part III, Line 4j, Column j
    2504K 15 F3468, Part VII, Line 14 (rehab credit) Part III, Line 4k, Column j
    (Valid 202301 and subsequent)
    2504Z 15 Other Part III, Line 4z, Column j
    25IND 1 Indicator - Part V, Column b has significant data Form 3800, Part III, (edited bottom right)
    (Valid 202301 and subsequent)
  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If a field error generates because the field is not valid for the tax period in 01TXP (see "Fields Displayed" table above for valid tax periods), do the following:

    • Verify the correct tax period is in Field 01TXP.

    • If the field error still displays, delete the invalid entry.

Section 26 Data - Form 8997 - Initial and Annual Statement of Qualified Opportunity Fund (QOF) Investments

  1. This section contains instructions for correcting Section 26 Field Errors.

  2. If tax period is before 201901 delete any fields in Section 26.

Section 26 Field Errors

  1. Section 26 contains information reported on Form 8997, Initial and Annual Statement of Qualified Opportunity Fund (QOF) Investments.

    Field Designator Field Title Field Length Location on Form 8997 Dollars/Cents Pos/Neg
    261A EIN 9 Part I, Row 1, Column a    
    261B Date 8 Part I, Row 1, Column b    
    261D Special gain code 1 Part I, Row 1, Column d    
    261E $ Amount 15 Part I, Row 1, Column e $ only +
    261F $ Amount 15 Part I, Row 1, Column f $ only +
    261IN Indicator 1 Edited right margin, Part I, Row 1    
    2612E $ Amount 15 Part I, Line 2, Column e (Column e total) $ only +
    2612F $ Amount 15 Part I, Line 2, Column f (Column f total) $ only +
    262A EIN 9 Part II, Row 1, Column a    
    262B Date 8 Part II, Row 1, Column b    
    262D Special gain code 1 Part II, Row 1, Column d    
    262E $ Amount 15 Part II, Row 1, Column e $ only +
    262F $ Amount 15 Part II, Row 1, Column f $ only +
    262IN Indicator 1 Edited right margin, Part II, Row 1    
    2622E $ Amount 15 Part II, Line 2, Column e (Column e total) $ only +
    2622F $ Amount 15 Part II, Line 2, Column f (Column f total) $ only +
    263A EIN 9 Part III, Row 1, Column a    
    263B Date 8 Part III, Row 1, Column b    
    263D Special gain code 1 Part III, Row 1, Column d    
    263E $ Amount 15 Part III, Row 1, Column e $ only +
    263F $ Amount 15 Part III, Row 1, Column f $ only +
    263IN Indicator 1 Edited right margin, Part III, Row 1    
    2632E $ Amount 15 Part III, Line 2, Column e (Column e total) $ only +
    2632F $ Amount 15 Part III, Line 2, Column f (Column f total) $ only +
    264A EIN 9 Part IV, Row 1, Column a    
    264B Date 8 Part IV, Row 1, Column b    
    264D Special gain code 1 Part IV, Row 1, Column d    
    264E $ Amount 15 Part IV, Row 1, Column e $ only +
    264F $ Amount 15 Part IV, Row 1, Column f $ only +
    264IN Indicator 1 Edited right margin, Part IV, Row 1    
    2642E $ Amount 15 Part IV, Line 2, Column e (Column e total) $ only +
    2642F $ Amount 15 Part IV, Line 2, Column f (Column f total) $ only +

Fields 261A, 262A, 263A and 264A

  1. Fields 261A, 262A, 263A and 264A - Form 8997 - EIN

  2. Invalid Condition - Fields 261A, 262A, 263A and 264A are invalid if:

    • The field is more than 9 characters.

    • The field is not numeric.

    • The tax period is before 201901.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the tax period is before 201901, delete the field.

Fields 261B, 262B, 263B and 264B

  1. Fields 261B, 262B, 263B and 264B - Form 8997 - Date QOF Investment acquired.

  2. Invalid Condition - Fields 261B, 262B, 263B and 264B are invalid if:

    • The field is not 8 characters (YYYYMMDD).

    • The field is not numeric.

    • The month is zero or more than twelve.

    • The day range does not match the number of days in the month.

    • The tax period is before 201901.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the tax period is before 201901, delete the field.

Fields 261D, 262D, 263D and 264D

  1. Fields 261D, 262D, 263D and 264D - Form 8997 - Special gain code.

  2. Invalid Condition - Fields 261D, 262D, 263D and 264D are invalid if:

    • The field is more than 1 character.

    • The field is not A, B, C, D, or E.

    • The tax period is before 201901.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the tax period is before 201901, delete the field.

Fields 261IN, 262IN, 263IN and 264IN

  1. If any of Parts I, II, III or IV have more than one row with tax data present, an indicator will be entered in Fields 261IN (Part I), 262IN (Part II), 263IN (Part III) and 264IN (Part IV).

  2. Invalid Condition - Fields 261IN, 262IN, 263IN and 264IN are invalid if:

    • The field is more than 1 character.

    • The field is not "blank," "0," or "1" (more than one row with no tax data present).

    • The tax period is before 201901.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the tax period is before 201901, delete the field.

All other Fields in Section 26

  1. Money Amount fields - Form 8997

  2. Invalid Condition - Money amount fields can only be positive and are invalid if:

    • The field is more than 15 characters.

    • The field is not numeric.

    • The field is not dollars only.

    • The tax period is before 201901.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. If the tax period is before 201901, delete the field.

Section 28 - Form 8960, Net Investment Income Tax-Individuals, Estates, and Trusts

  1. Section 28 contains data from Form 8960, Net Investment Income Tax-Individuals, Estates, and Trusts.

  2. All money amounts in Section 28 must be entered as dollars only.

Error Record Format - Section 28

  1. Listed below are the fields contained in Section 28. Data in this section is from Form 8960, Net Investment Income Tax:

    Field Designators Maximum Length Title Location
    2800A 1 Investment income check boxes Part I, check boxes.
    28001 13 + Taxable interest Part I, Line 1
    28002 13 + Ordinary dividends Part I, Line 2
    28003 13 + Annuities Part I, Line 3
    2804A 13 +/- Rental real estate, royalties, partnerships, S corporations, trusts, etc. Part I, Line 4a
    2804B 13 +/- Adjustment for Net income or loss Part I, Line 4b
    2805A 13 +/- Net Gain or Loss from disposition of property Part I, Line 5a
    2805B 13 +/- Net Gain or Loss not subject to NIIT Part I, Line 5b
    2805C 13 +/- Adjustment from disposition of partnership or S-Corp stock Part I, Line 5c
    28006 13 +/- Changes to investment income for certain CFCs and PFICs Part I, Line 6
    28007 13 +/- Other modifications to investment income Part I, Line 7
    28008 13 +/- Total investment income Part I, Line 8
    2809A 13 + Investment interest expenses Part II, Line 9a
    2809B 13 + State income tax Part II, Line 9b
    2809C 13 + Miscellaneous investment expenses Part II, Line 9c
    28010 13 + Additional modifications Part II, Line 11
    28011 13 + Total deductions and modifications Part II, Line 11
    2818B 13 + Deductions for distributions of new investment income Part III, Line 18b
    2819A 13 + Adjusted gross income tax Part III, Line 19a
    28020 13 + Enter the smaller of Line 18c or Line 19c Part III, Line 20
    2820V 13 + ERS Input Only For manual corrections to total income for Line 20, on Form 1041-QFT Only
    28021 13 + Net Investment Income Tax for estates and trusts Part III, Line 21

Invalid Conditions

  1. The following fields will error if not numeric only and positive only.

    • 2800A

    • 28001

    • 28002

    • 28003

    • 2809A

    • 2809B

    • 2809C

    • 28010

    • 28011

    • 2818B

    • 2819A

    • 28020

    • 2820V

    • 28021

Correction Procedures

  1. Correct coding errors, transcription errors and misplaced entries on display fields.

  2. This section is only valid for tax periods 201411 and later. Delete Section 28 and Field 05G04 on returns before 201411.

  3. If there is a negative amount in a numeric only and positive only field, delete them except any negative entries in Field 05G04. Change negative entry in Field 05G04 to a positive amount and send TPNC 70 when EC 861 falls out. Then ripple the TPNC 70 when the returns fall out for EC 902.

Field 2800A - Investment Income Check Boxes
  1. This field is one position and numeric only. The values are:

    • 0 - No boxes checked.

    • 1 - Section 6013(g) election checked.

    • 2 - Regulations section 1.144-10(g) election checked.

    • 3 - Both boxes checked.

Section 31- Form 8936, Schedule A - Clean Vehicle Credits

  1. This section has instructions for correcting Section 31 Field Errors.

  2. All fields in this section are valid for tax period 202301 and subsequent. If the tax period is before 202301, delete any fields in Section 31.

Section 31 - Fields Displayed

  1. Section 31 is transcribed from Form 8936, Schedule A, Clean Vehicle Credits (CVC), which may be attached to Form 1041 for tax periods 202301 and subsequent.

  2. "Vehicle Identification Number" (VIN) fields are alpha/numeric with 17 characters.

  3. "Placed in Service" dates are numeric only with 8 characters in YYYYMMDD format.

  4. All money amounts are positive (+) only and are transcribed in dollars only.

  5. If more than two Schedule As are filed, an indicator will be edited in the right margin of Part I, Line 3.

  6. Listed below are the fields displayed in Section 31,

    Field Designator Field Length Valid Entry Field Title Location on Form 8936, Schedule A
    311VI 17 Alpha/Numeric Vehicle Identification Number (VIN) First Schedule A, Part I, Line 2
    311DT 8 YYYYMMDD Placed in service date First Schedule A, Part I, Line 3
    31109 15 Dollars only,
    Positive
    Tentative credit amount First Schedule A, Part II, Line 9
    31111 15 Dollars only,
    Positive
    Credit amount for business use of new clean vehicle Part II, Line 11
    31117 15 Dollars only,
    Positive
    Smaller of Line 15 or Line 16 First Schedule A, Part IV, Line 17
    31126 15 Dollars only,
    Positive
    Smaller of Line 24 or Line 25 First Schedule A, Part V, Line 26
    311IN 1 "0" or "1" Indicator field for results of MeF check of VIN against portal N/A
    312VI 17 Alpha/Numeric Vehicle Identification Number (VIN) Second Schedule A, Part I, Line 2
    312DT 8 YYYYMMDD Placed in service date Second Schedule A, Part I, Line 3
    31209 15 Dollars only,
    Positive
    Tentative credit amount Second Schedule A, Part II, Line 9
    31211 15 Dollars only,
    Positive
    Credit amount for business use of new clean vehicle Part II, Line 11
    31217 15 Dollars only,
    Positive
    Smaller of Line 15 or Line 16 Second Schedule A Part IV, Line 17
    31226 15 Dollars only,
    Positive
    Smaller of Line 24 or Line 25 Second Schedule A Part V, Line 26
    312IN 1 "0" or "1" Indicator field for results of MeF check of VIN against portal N/A
    31RDV 15 Dollars only,
    Positive
    ERS input only - verified field for CVC amount N/A
    313IN 1 "0" or "1" Indicator (More than 2 Schedule As attached) Second Schedule A, (edited right margin of Part I, Line 3)
  7. Invalid Condition:

    • The tax period is before 202301.

    • Invalid characters.

  8. Correction Procedures:

    1. Correct coding errors, transcription errors, and misplaced entries.

    2. If the entry on the form contains invalid characters, delete the field.

    3. If the tax period truly is earlier than 202301, delete all Section 31 entries.

    4. If the taxpayer is claiming a credit of ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Form 3800, line 1y, and/or line 1aa, and Form 8936, Schedule A is not attached, correspond for the missing Form 8936 Schedule A (unless there is an indication that Code & Edit has already corresponded).

Fields 311IN and 312IN - VIN Indicator

  1. When Form 8936, Schedule A is filed with an electronic return, MeF sets a value in one (or both) of these fields to indicate whether the VIN(s) is valid, or not.

    • A value of "0" indicates the VIN is valid.

    • A value of "1" indicates the VIN is invalid.

Field 313IN - More than two Schedule As (Form 8936) Indicator

  1. An indicator of "1" will be entered in Field 313IN when there are more than two Form 8936, Schedule As attached to the return.

    • A value of "0" indicates there are not more than two Schedule As present.

    • A value of "1" indicates there are more than two Schedule As present.

Priority IV Errors - Error Codes 001 Through 999

  1. This section contains procedures for Priority IV errors. The errors are displayed with the Error Code for the specific error. The screen display shows the Error Code assigned, computer generated fields identifying computation discrepancies, and the fields needed to make the necessary correction.

  2. See IRM 3.12.14.7.5, Part IV Errors - Consistency/Math Errors, general definition, display, and correction information.

♦Error Code 001 - Tax Year - Invalid Entry♦

  1. Fields Displayed

    Field Designator Field Name Field Length
    01TXP Tax Period 6
    01CCC Computer Condition Code 10
    01RCD Received Date 8
    01RDD> Return Due Date - Computer 8

  2. Invalid Condition - Error Code 001 will generate when any of the following conditions are present:

    1. Computer Condition Code "G" is not present - The processing date is equal to or more than two years and 10 months after the Return Due Date or the Received Date (whichever is later) and Computer Condition Code (CCC)"W" is not present.

    2. Computer Condition Code "G" is Present - The processing date is equal to or more than two years and 10 months after the Return Due Date and CCC "W" is not present.

    3. "G" Coded and Non-Coded "G" Returns - The processing date is less than two years after the Return Due Date and CCC "W" is present.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding and transcription errors.

    2. Do not send the returns listed in the following table to Statute Control for clearance. Instead, do the following:

      Statute Control

      If Then
      • Return is prepared by Compliance (e.g., IRC 6020(b)),

      • Return is secured by Examination/Collections, secured by TE/GE, including TEGE or TEGE Employee Plan (EP) Exam,

      • Return has a Transaction Code (TC) 59X,

      • Return has "ICS" (Integrated Collection System) notated on the face of the return,

      • Return is a Substitute for Return prepared by Examination ("SFR" in the margin) with Form 13133, Expedite Processing Cycle, attached,

      • Return has a stamp indicating a previous clearance by Statute Control within the last 90 days,

      • Return is a 2019 or prior year original. Due to the COVID-19 pandemic and subsequent Submission Processing (SP) and Accounts Management (AM) site closures, SP and AM developed procedures to bypass AM statute clearance and be processed. In addition, any 2019 or prior year returns previously cleared by AM statute will not be returned by SP to AM to be cleared again if the 90-calendar day statute stamp has expired.

      Enter "W" in Field 01CCC and on the return and continue processing.
       

    3. Compare the displayed fields with the return and attachments. If incorrect, overlay the screen with the correct information.

    Error Code 001 Correction Procedures

    If... Then...
    Field 01RCD is blank
    1. Enter the Received Date in Field 01RCD. Use the earliest date, if multiple Received Dates are present.

    2. See IRM 3.12.14.8.9, Field 01RCD - Received Date, to determine the Received Date.

    CCC "W" was entered incorrectly Delete CCC "W" from Field 01CCC.
    The return has a stamp that indicates a previous clearance by Statute Control within the last 90 days Enter CCC "W" in Field 01CCC and on the return.

    Note:

    Do not send the return to Statute Control.

    The return is not stamped by Statute Control within the last 90 days
    1. Suspend (SSPND) with Action Code 310.

    2. Prepare Form 4227, Intra-SC Reject or Routing Slip, to route to Statute Control.

    Exception:

    Due to the COVID-19 pandemic and subsequent Submission Processing (SP) and Accounts Management (AM) site closures, SP and AM developed procedures for BMF 2019 and prior year original delinquent returns to bypass AM statute clearance and be processed. In addition, any 2019 and prior year returns previously cleared by AM statute will not be returned by SP to AM to be cleared again if the 90-calendar day statute stamp has expired.

     

  4. Suspense Correction:

    1. When Statute Control returns the cleared document, enter "W" in Field 01CCC and on the return. Continue processing.

    2. Statute Control requests a voided record, SSPND with Action Code 640.

♦Error Code 002 - Name Control Mismatch♦

  1. Fields Displayed

    Field Designator Field Name Length
    CL Clear Code 1
    01NC Name Control/Check Digit 4
    >>>> Name Control Underprint 4
    01EIN Employer Identification Number 9
    01TXP Tax Period 6
    01RDD> Return Due Date-Computer 8
    01CCC Computer Condition Code 10
    02CON In-Care-Of Name 35
    02FAD Foreign Address 35
    02ADD Street Address 35
    02CTY City 22
    02ST State 2
    02ZIP ZIP Code 12

    Note:

    The literal Section 02 Not Present will display if no entries are present.

  2. Invalid Condition - Error Code 002 will generate when the Name Control mismatched against the National Account Profile (NAP) or Entity Index File (EIF).

  3. Correction Procedures:

    1. Before taking any additional research steps to resolve Error Code 002, drop the cursor to the bottom of the screen and transmit. This will ensure that any prior changes to the Name Control have posted to the NAP. If Error Code reappears, continue with the remainder of the correction procedures.

    2. When corrections are made to Field 01NC or Field 01EIN, the computer will validate the entries with the NAP and reset the On-Line Entity (OLE) indicators as appropriate upon transmitting the ERS screen.

    3. Correct all misplaced entries, coding errors, and transcription errors.

    4. Compare the displayed fields with the return and attachments. If incorrect, overlay the screen with the correct information.

    5. Refer to all the following research instructions in this error code before taking any action.

    6. If Field 01NC and the Name on the return or attachments are the same but differ from the underprint in Field 01NC, research INOLES to determine the correct Name.

      If... Then...
      The Name on the return or attachment matches the Name Control on INOLES, Bring up underprint.
      The Name Control on INOLES is different from the Name on the return or attachment, Research NAMEB/NAMEE for a new EIN.

    7. If a new EIN is located, verify the Name Control using Command Code (CC) INOLES.

      If... Then...
      The Name Control on INOLES matches the Name on the return or attachment,
      1. Ensure that the entity information matches the return.

      2. Overlay Field 01EIN with the new EIN from NAMEB/NAMEE. When the EIN is changed from the one the taxpayer used, issue Letter 3875C, Missing or Incorrect EIN on Return, as a non-suspense letter to the address on the return.

      Note:

      Do not send Letter 3875C when any of the following apply:
      • Three or less digits of the EIN are transposed, different, or missing.
      • INOLES indicates the account has been "merged to" or "merged from."
      • EIN is consecutive numbers (e.g., 12-3456789) or repeating numbers (e.g., 11-111111111).
      • The EIN on the return is the taxpayer's SSN and research shows there is no valid entity on Master File for that EIN.

      Multiple EINs are located,
      1. SSPND 320 to Entity Control.

      2. Prepare Form 4227 with the notation MULTIPLE EINs.

      INOLES indicates a Merge To (MT) EIN, Research the MT EIN on INOLES.
      The MT EIN matches the entity on the return or attachments, Enter the MT EIN in Field 01EIN.

      Note:

      Do not send Letter 3875C of MT EIN cases.

      The MT EIN does not match the entity on the return or attachment, SSPND 320 to Entity Control.

    8. If the Name on the return or attachment does not agree with the Name Control on INOLES or there is an indication of a name change on Form 1041 (Box F), research ENMOD for a new name.

      If... Then...
      The Name Control on ENMOD matches the Name on the return or attachments, Enter C in the Clear Code field.
      The Name Control on ENMOD or INOLES does not match the Name on the return or attachments,
      1. SSPND 320 to route the return to Entity.

      2. Attach Form 4227 with the notation No Record.

    9. If the Name change has not been made, research ENMOD for a pending TC 013.

      If... Then...
      A pending TC 013 is present, Enter C in the Clear Code field.
      A pending TC 013 is not present,
      1. SSPND 320 to route to Entity.

      2. Attach Form 4227 with the notation Request Name Change (TC 013).

  4. The name control for EINs with the following prefixes:

    • 20-xxxxxxx

    • 26-xxxxxxx

    • 27-xxxxxxx

    • 45-xxxxxxx

    • 46-xxxxxxx

    • 47-xxxxxxx

    • 81-xxxxxxx

    • 82-xxxxxxx

    will be the first four characters of the first name on the Primary Name Line, for trusts, ignoring any leading terms such as "Trust for." For estates, the name control should be the first four characters of the last name (surname). These EINs were assigned by the Modernized Internet EIN (MOD IEIN) application and can be used for any BMF entity.

    Example:

    MOD IEIN assigned for a trust named Jane Doe Trust - the name control would be JANE.
    MOD IEIN assigned for an estate named Jane Doe Estate - the name control would be DOE.

  5. Suspense Correction -

    1. If there is an indication that Entity Control has assigned an EIN to the return, determine the entity assignment date:

      If... Then...
      The entity assignment date is past the Return Due Date or Received Date,
      1. GTSEC 01.

      2. Enter the entity assignment date in Field 01CRD.

      The entity assignment date is not past the Return Due Date and the IRS Received Date, Continue processing.

    2. Research IDRS using CC BMFOL to determine if payments posted incorrectly.

      If... Then...
      The payment posted to the wrong EIN,
      1. Prepare Form 3465, Adjustment Request, to have the payment transferred to the correct module.

      2. Notate on Form 3465, Move Payment To Correct Module, Upon Completion And Release Freeze.

      3. Write Form 3465 prepared on the return, to the left of the Entity section.

      4. Enter CCC X in Field 01CCC.

      The payment posted correctly,
      1. Enter the correct EIN in Field 01EIN and on the return.

      2. Enter C in the Clear Code field.

      Payment cannot be located, Enter C in the Clear Code field.

♦Error Code 003 - Check Digit Invalid♦

  1. Fields Displayed

    Field Designator Field Name Length
    01NC Name Control 4
    01EIN Employer Identification Number 9

  2. Invalid Condition - Error Code 003 will generate when any of the following conditions are present:

    • A check digit is present but is not valid for the EIN.

    • The letters "E" , "G" or "M" (in check digit only) are present in Field 01NC.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Compare the displayed fields with the return and attachments. If incorrect, overlay the screen with the correct information.

      If... Then...
      The check digit in Field 01NC does not match the return or is not legible, Enter the Name Control from the return in Field 01NC.
      The EIN on the return is not legible, Research IDRS using CC NAMEB/NAMEE for correct EIN.

    3. Compare the EIN from NAMEB/NAMEE to the EIN on the return.

    If... Then...
    The EIN on Form 1041 matches the EIN on NAMEB/NAMEE, Enter Name Control from NAMEB/NAMEE in Field 01NC.
    Research indicates a different EIN, Verify the EIN and name on INOLES.
    Name Control on INOLES matches the name on the return or attachment,
    1. Overlay Field 01EIN with the EIN from INOLES.

    2. Issue Letter 3875C, Missing or Incorrect EIN on Return, as a non-suspense letter to the address on the return.

      Note:

      Do not send Letter 3875C when any of the following apply:
      • Three or less digits of the EIN are transposed, different, or missing.
      • INOLES indicates the account has been "merged to" or "merged from."
      • EIN is consecutive numbers (e.g., 12-3456789) or repeating numbers (e.g., 11-111111111).
      • The EIN on the return is the taxpayer's SSN and research shows there is no valid entity on Master File for that EIN.

    Unable to locate an EIN or more than one EIN is located,
    1. SSPND 320 to Entity Control.

    2. Prepare Form 4227 with the notation "No Record Of EIN" .

  4. Suspense Correction:

    1. Research IDRS using CC BMFOL to determine if payments posted incorrectly:

    If... Then...
    The payment posted to the wrong EIN,
    1. Prepare Form 3465, Adjustment Request, to have the payment transferred to the correct module.

    2. Notate on Form 3465, "move payment to correct module upon completion and release freeze" .

    3. Write "form 3465 prepared" on the return, to the left of the Entity section.

    4. Enter CCC "X" in Field 01CCC.

    The payment posted to the correct EIN, Enter the correct EIN in Field 01EIN and on the return
    Payment cannot be located, Enter "C" in the Clear Code field.

♦Error Code 004 - Name Control/EIN Validation♦

  1. Fields Displayed

    Field Designator Field Name Length
    CL Clear Code 1
    01NC Name Control 4
    >>>> Name Control Underprint 4
    01EIN Employer Identification Number 9
    01RDD> Return Due Date-Computer 8
    01CCC Computer Condition Code 10

  2. Invalid Condition - Error Code 004 will generate when any of the following conditions are present:

    • The EIN is not present at Master File (MF)

    • The Entity Index File (EIF) and the National Account Profile (NAP) were not accessed or were not operational causing a blank underprint in Field 01NC

    Note:

    An underprint of XXXX indicates that there is no account on the Master File, while a blank underprint indicates that the NAP has not been accessed or was not operational.

  3. Correction Procedures:

    1. Before taking any additional research steps to resolve Error Code 004, drop the cursor to the bottom of the screen and transmit. This will ensure that any prior changes to the Name Control/EIN have posted to the NAP. If Error Code 004 reappears, continue with the remainder of the correction procedures.

    2. When corrections are made to Field 01NC or Field 01EIN, the computer will validate the entries with the NAP and reset the OLE indicators as appropriate upon transmitting the ERS screen.

    3. Correct all misplaced entries, coding errors, and transcription errors.

    4. Compare the displayed fields with the return and attachments. If incorrect, overlay the screen with the correct information.

    5. Refer to all the following research instructions in this error code before taking any action.

    6. If Field 01NC and the Name on the return or attachments are the same but differ from the underprint in Field 01NC, research INOLES to determine the correct Name Control:

      If... Then...
      The Name on the return or attachments matches the Name Control on INOLES, Bring up underprint.
      The Name Control on INOLES is different from the Name on the return or attachments, Research NAMEB/NAMEE for a new EIN.

    7. If a new EIN is located, verify the Name Control using CC INOLES.

      If... Then...
      The Name Control on INOLES matches the Name on the return or attachments,
      1. Ensure that the entity information matches the return.

      2. Overlay Field 01EIN with the new EIN from NAMEB/NAMEE. When the EIN is changed from the one the taxpayer used, issue Letter 3875C, Missing or Incorrect EIN on Return, as a non-suspense letter to the address on the return.

      Note:

      Do not send Letter 3875C when any of the following apply:
      • Three or less digits of the EIN are transposed, different, or missing.
      • INOLES indicates the account has been "merged to" or "merged from."
      • EIN is consecutive numbers (e.g., 12-3456789) or repeating numbers (e.g., 11-111111111).
      • The EIN on the return is the taxpayer's SSN and research shows there is no valid entity on Master File for that EIN.

      Multiple EINs are located,
      1. SSPND 320 to Entity Control.

      2. Prepare Form 4227 with the notation MULTIPLE EINs.

      INOLES indicates a "Merge To" (MT) EIN, Research the MT EIN on INOLES.
      The MT EIN matches the entity on the return or attachments, Enter the MT EIN in Field 01EIN.
      The MT EIN does not match the entity on the return or attachments, SSPND 320 to Entity Control.

    8. If the Name on the return or attachments does not agree with the Name Control on INOLES or there is an indication of a name change on Form 1041 (Box F), research ENMOD for a new name.

      If... Then...
      The Name Control on ENMOD matches with the Name on the return or attachments, Enter a C in the Clear Code field.
      The Name Control on ENMOD or INOLES does not agree with the Name on the return or attachments,
      1. SSPND 320 to route the return to Entity Control.

      2. Attach Form 4227 with the notation NO RECORD.

    9. If the Name change has not been made, research ENMOD for a pending TC 013.

      If... Then...
      A pending TC 013 is present, Enter C in the Clear Code field.
      A pending TC 013 is not present,
      1. SSPND 320 to route to Entity Control.

      2. Attach Form 4227 with the notation REQUEST NAME CHANGE TC 013.

  4. Suspense Correction:

    1. If there is an indication that Entity Control has assigned an EIN to the return, determine the entity assignment date.

      If... Then...
      The entity assignment date is past the Return Due Date or IRS Received Date,
      1. GTSEC 01.

      2. Enter the entity assignment date in Field 01CRD.

      The entity assignment date is not past the Return Due Date and IRS Received Date, Continue processing.

  5. Research IDRS using CC BMFOL to determine if payments posted incorrectly.

    If... Then...
    The payment posted to the wrong EIN,
    1. Prepare Form 3465, Adjustment Request, to have the payment transferred to the correct module.

    2. Notate on Form 3465, move payment to correct module, upon completion and release freeze.

    3. Write Form 3465 prepared on the return, to the left of the entity section.

    4. Enter CCC X in Field 01CCC.

    The payment posted correctly,
    1. Enter the correct EIN in Field 01EIN and on the return.

    2. Enter C in the Clear Code Field.

    Payment cannot be located, Enter C in the Clear Code field.

♦Error Code 007 - Received Date Earlier Than Tax Year♦

  1. Fields Displayed

    Field Designator Field Name Length
    01TXP Tax Period 6
    01RCD Received Date 8
    01CCC Computer Condition Code 10

  2. Invalid Condition - Error Code 007 will generate when the Received Date is earlier than the first day of the Tax Period/Year by two months or more.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Compare displayed fields with the return. If incorrect, overlay the screen with the correct information.

      If... And... Then...
      The Received Date is invalid, and it appears that the incorrect year was used (e.g., 20220115 instead of 20230115), and other information (Julian date, postmark date, and/or signature date) indicates that the received date should be a current year,   Change the Received Date year to the current year in Field 01RCD.
      The return is an early filed Final return,  
      1. Change the Tax Period to agree with the month before the Received Date and enter in Field 01TXP.

      2. Enter F in Field 01CCC.

      The return is not an early filed Final return, The Tax Period ending is less than four months after the Received Date,
      1. SSPND 480.

      2. Prepare Form 4227 with the notation EARLY FILED.

      The return is not an early filed Final return, The Tax Period ending is more than four months after the Received Date,
      1. Initiate correspondence for clarification of the Tax Period.

      2. SSPND 211.

  4. Suspense Correction:

    If... Then...
    The taxpayer replies that the return is a Final,
    1. Change the Tax Period to agree with the month before the Received Date and enter in Field 01TXP.

    2. Enter F in Field 01CCC.

    The taxpayer replies that the return is not a final return, SSPND 480 until the end of the tax period provided by the taxpayer.
    The taxpayer fails to reply, or the reply is not adequate,
    1. Enter 3 in Field 01CCC.

    2. SSPND 480 until the end of the tax period indicated on the return.

♦Error Code 010 - Amended Return "G" Coded♦

  1. Instructions for Error Code 010 follow.

Fields Displayed - EC 010
  1. Error Code 010 will display the following field:

    Field Designator Field Name Length
    01NC Name Control 4
    >>>> Name Control- Computer 4
    01EIN Employer Identification Number 9
    01TXP Tax Period 6
    >>>> Tax Period- Computer 2
    01FID Fiduciary Code 1
    01TRC Trust Code 1
    01CCC Computer Condition Code 10
    01RCD Received Date 8
    01RDD> Return Due Date-Computer 8
    01FIN Fiduciary EIN 9
    01CBI Paid Preparer Check Box Indicator 1
    01PSN Preparer PTIN 9
    01PEN Preparer Employer Identification Number 9
    01PTN Paid Preparer Telephone Number 10
    01CRD Correspondence Received Date 8
    01ADC Audit Code 3
    01ESB ESBT Indicator 1
    01PII Pooled Income Fund Indicator 1
    01PIC Penalty and Interest Code 1
    01MSC Missing Schedule Code
    Reserved
    4
    01ISI Installment Sale Indicator 1
    01HSC Historic Structure Code 1
    01QNT Form 1041-QFT - Number of Trusts 6
    01EWI E-file Mandate Waiver Indicator 1

    Note:

    S02DP through S31DP indicate data is present in those sections.

Invalid Condition - EC 010
  1. Error Code 010 will generate when Computer Condition Code G is present and fields other than 01NC, 01EIN, 01TXP, 01RCD, 01CCC, 01CRD, and 01EWI contain entries.

Correction Procedures - EC 010
  1. Compare screen displayed fields with the return and correct all misplaced entries, coding errors, and transcription errors.

  2. Determine if CCC G was input correctly:

    If... Then...
    Return indicates amended, revised, supplemental, corrected or superseding, Research the applicable Command Code(s) e.g., BRTVU, BMFOL, SUMRY, and/or TXMOD to determine if information is the same as the posted return.
    All information is not the same,
    1. Process the return with CCC G.

    2. DLSEC to delete all sections except Section 01.

    3. Delete the invalid entries that are present in Section 01. GTSEC 01, if necessary.

    All information is exactly the same, SSPND 640 and route to Rejects.
    A return is not posted for the tax period and the return is an amended return, Continue processing as an amended return.
    A return is not posted for the tax period and the return is not amended (G coded in error),
    1. Enter all data in sections, as needed.

    2. Ensure that the Section 01 fields are correct.

    3. Delete the G code in Field 01CCC.

    Note:

    When deleting CCC G and the sections required are shown as being present, no further verification of section entries is needed.

Error Code 011 - Remittance/No Section 5

  1. Error Code 011 will display as follows:

    Field Designator Field Name
    RMIT> Remittance
    01RCD Received Date
    01CCC Computer Condition Code

    Note:

    S05DP indicates the Section 05 data is present.

    Note:

    The literal "Section 05 Not Present" will display if no entries are in Section 05.

Invalid Condition - Error Code 011
  1. Error Code 011 will generate when a Remittance amount is present but there is no data in Section 05 and Computer Condition Code "G" is not present.

Correction Procedures - Error Code 011
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. If the record required Computer Condition Code "G" :

    • Enter "G" in Field 01CCC.

  3. If data is present on Form 1041 for any of the fields in Section 05:

    • GTSEC 05.

    • Enter the appropriate data in all applicable fields.

  4. If no entries are present in Field RMIT> and Field 05B/D but the literal "RPS" is present on the top line of the screen display:

    • Enter $.01 in Field 0524.

♦Error Code 014 - Missing Address Entries♦

  1. Fields Displayed

    Field Designator Field Name Length
    02CON In-Care-Of Name 35
    02FAD Foreign Address 35
    02ADD Street Address 35
    02CTY City 22
    02ST State 2
    02ZIP ZIP Code 12

  2. Invalid Condition - Error Code 014 will generate when any of the following conditions is present:

    • If the street address is present, Field 02CTY and Field 02ST must be present, unless a Major City Code is used.

    • If a Major City Code is used, Field 02ADD must be present.

    • A City must be present. If the city is not in the Major City format, Field 02ST must be present. Field 02 ADD can be blank.

    • A Major City Code is used and Field 02ST is present.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Compare the displayed fields with the return. If incorrect, overlay the screen with the correct information.

    3. Research using any of the following for valid address information: INOLES, NAMEB/NAMEE, ENMOD, or Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries.

      If... And... Then...
      A Major City Code is present, A street address is not available,
      1. Enter the City Name (spelled out, not MCC format) in Field 02CTY.

      2. Enter the State Code in Field 02ST.

      The Major City Code is correct, The state is present, Delete Field 02ST.
      The ZIP Code or Address cannot be corrected from the information on the return, attachments or research,   DLSEC 02.

♦Error Code 015 - Foreign Address/State♦

  1. Fields Displayed

    Field Designator Field Name Length
    02CON In-Care-Of Name 35
    02FAD Foreign Address 35
    02ADD Street Address 35
    02CTY City 22
    02ST State 2
    02ZIP ZIP Code 12

  2. Invalid Condition - Error Code 015 will generate when any of the following conditions is present:

    • Field 02ST has an entry other than "." (period/space) when Field 02FAD is present.

    • Field 02ZIP has an entry when a Field 02FAD is present.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Compare displayed fields with the return. If incorrect, overlay the screen with the correct information.

      If... Then...
      A foreign address is present in Field 02FAD,
      1. Field 02ST must contain "." (period/space)

      2. Delete any entry in Field 02ZIP.

      A foreign address is not present in Field 02FAD, Check return for foreign address.
      A foreign address is present on the return,
      1. Enter the foreign address in Field 02FAD.

        Note:

        If additional space is required, continue entering the address in Field 02ADD.

      2. Field 02CTY must contain the appropriate foreign country code. (Document 7475, State and Address Abbreviations, Major City Codes, ZIP Codes and Countries).

      3. Field 02ST must contain "." (period/space).

      4. Delete any entry in Field 02ZIP.

      A foreign address is not present on the return,
      1. Verify the address on the return is not a foreign address.

      2. SSPND 610.

      3. Renumber return with domestic DLN.

♦Error Code 016 - ZIP Code/State Mismatch♦

  1. Fields Displayed:

    Field Designator Field Name Length
    02CON In-Care-Of Name 35
    02FAD Foreign Address 35
    02ADD Street Address 35
    02CTY City 22
    02ST State 2
    02ZIP ZIP Code 12

  2. Invalid Condition - Error Code 016 will generate when the ZIP Code is inconsistent with the Major City Code or State Code.

  3. Correction Procedures:

    1. Correct all misplaced entries, coding errors, and transcription errors.

    2. Compare displayed fields with the return. If incorrect, overlay the screen with the correct information.

    3. Research using any of the following: Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries or INOLES, NAMEB/NAMEE, ENMOD for valid ZIP Code information.

      If... And... Then...
      Unable to determine a valid ZIP Code from the return or attachments, A valid ZIP Code is found through IDRS research, Enter the valid ZIP Code found in Field 02ZIP.
      Only the first three digits of the ZIP Code can be determined,   Enter 01 in the fourth and fifth position.
      A ZIP Code cannot be determined,   Enter the three digits followed by 01 of the ZIP Code listed for the applicable state found in Document 7475 (e.g., 99501 for Alaska)
      The address is in a major city, A Major City Code can be determined, Enter Major City Code in Field 02CTY.
      The address is in a major city, A Major City Code cannot be determined,
      1. Enter the name of the city in Field 02CTY.

      2. Enter the State Code in Field 02ST.

      The address is not in a major city,  
      1. Enter the appropriate state abbreviation in Field 02ST.

      2. Enter ZIP Code in Field 02ZIP.

    4. APO/DPO/FPO Addresses - An Army Post Office (APO), Diplomatic Post Office (DPO), or Fleet Post Office (FPO) is not a foreign address. The U.S. Postal Service established new address requirements for APO/DPO/FPO addresses.
      If an address appears in the old APO/DPO/FPO format, convert to the new State Code abbreviation based on the ZIP Code. For example, APO New York, NY 091XX would be converted to APO AE 091XX. Refer to the APO/DPO/FPO conversion chart below:

      ZIP Code State Code
      340 AA
      090-098 AE
      962-966 AP

Error Code 026 - Tax Period

  1. Error Code 026 will display as follows:

    Field Designator Field Name
    CL Clear Code
    01EIN Employer Identification Number
    01TXP Tax Period
    >>>> Tax Period - Computer
    01CCC Computer Condition Code
    01ADC Audit Code

Invalid Condition - Error Code 026
  1. Error Code 026 will generate when all the following conditions are present:

    • The Tax Period underprint does not agree with the month on the Entity Index File.

    • CCC "F" or"Y" are not present in Field 01CCC.

Correction Procedures - Error Code 026
  1. Drop the cursor to the bottom of the screen and transmit, additional research is not required. This will ensure that any prior changes to the Tax Period, have posted to the NAP. If Error Code 026 reappears, continue with the remainder of the correction procedures.

  2. Correct all misplaced entries, coding errors, and transcription errors.

    • When corrections are made to Field 01TXP or Field 01EIN, the computer will validate the entries with the NAP and reset the OLE indicators as appropriate upon transmitting the ERS screen.

  3. Trusts and Estates may file 52-53 week returns. A 52-53 week tax year can end 6 days before the end of the month or 3 days after.

    If... Then...
    Tax year ends up to 3 days after the end of the month, Use the previous month in Field 01TXP.

    Example:

    May 2, 2016, becomes 201604

    Tax year ends 6 days before the end of the month, Use the current month in Field 01TXP.

    Example:

    April 24, 2016, becomes 201604

  4. Short period returns may be filed if they met certain qualifications. Acceptable reasons include, but are not limited to, the following:

    • IRC 444 - Election of taxable year other than required taxable year.

    • IRC 645 - Certain revocable trusts treated as part of estate.

    • IRC 671 through IRC 679 - Grantors and others treated as substantial owners.

    • IRC 806 - Small life insurance company deduction.

    • Treas. Regs. 1.442-1 - Change of annual accounting period.

    • Rev. Proc. 76-10 - Group change to annual accounting period.

    • Rev. Proc. 85-58 - Changes in accounting periods and accounting methods.

    • Rev. Proc. 2006-45 - Changes in accounting periods; automatic approval for flow through entities.

  5. The following table lists the transaction codes and meanings. It is provided as an aid for researching IDRS for this error code.

    Transaction Code Definition
    016 Indicates changes to entity data (e.g., filing requirements, fiscal year month. etc.)
    052 Reverses TC 053, TC 054 and TC 055
    053 Approved Form 1128 to accept change of accounting period.
    054 Retained Fiscal Year Month (FYM) (Rev. Proc 87-32)
    055 Approved Form 8716 - Election to have tax year other than a required tax year.
    057 Generated reversal of TC 054 and TC 055.
  6. For additional correction procedures, see Exhibit 3.12.14-26, Error Code 026 Flowchart - Error Correction Procedures and Exhibit 3.12.14-39, No Reply Procedures.

    Caution:

    If the account indicates there are extensions, payments and/or prepaid credits and the return is for a short period (not initial or final), SSPND 351, and attach Form 4227 to have the credits moved to the correct period before the input of the TC 016 (or follow local procedures).

Suspense Correction - Error Code 026
  1. See Exhibit 3.12.14-27, Error Code 026 Flowchart - Suspense Correction Procedures.

Error Code 030 - Penalty and Interest Code

  1. Error Code 030 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    01RCD Received Date
    01RDD> Return Due Date - Computer
    01CCC Computer Condition Code
    01PIC Penalty and Interest Code

Invalid Condition - Error Code 030
  1. Error Code 030 will generate when all the following conditions are present:

    • Code "1" is present in Field 01PIC (Penalty and Interest Code).

    • The Received Date is on or before the Return Due Date ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

Correction Procedures - Error Code 030
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Determine the Received Date as follows:

    If... Then...
    Field 01PIC is correct Enter the correct Received Date.
    The correct Received Date is equal to or earlier than the Return Due Date Delete Code "1" from Field 01PIC.
    The Received Date is correct but is later than the Return Due Date ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ Delete Code "1" from Field 01PIC.
    More than one Received Date is present on Form 1041 Use the earliest date.

Error Code 034 - Correspondence Received Date/Received Date

  1. Error Code 034 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    01RCD Received Date
    01RDD> Return Due Date - Computer
    01CRD Correspondence Received Date

Invalid Condition - Error Code 034
  1. Error Code 034 will generate when any of the following conditions are present:

    • Field 01CRD is equal to or earlier than Field 01RCD.

    • The Correspondence Received Date is later than the processing date.

Correction Procedures - Error Code 034
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Field 01CRD will be determined from the date the reply was received in the Submission Processing Campus.

    • Determine the correct Correspondence Received Date (CRD) from the stamped date on the correspondence attached to the return.

    If... Then...
    The CRD is present and is earlier than or equal to the Received Date or is later than the processing date Delete the CRD from Field 01CRD.
    More than one CRD is present Enter the earliest date in Field 01CRD.

Error Code 062 - Low Income Housing

  1. Error Code 062 will display as follows:

    Field Designator Field Name
    CL Clear Code
    01TXP Tax Period
    01CCC Computer Condition Code
    2504D Form 3800, Part lll, line 4d, column j.

    Note:

    The literal "Section 23 Not Present" will display if no entries are in Section 23.

Invalid Condition-- Error Code 062
  1. Error Code 062 will generate when either of the following conditions are present:

    • An entry is present in Field 2504D but an entry of "9" is not present in Field 01CCC.

    • A "9" is present in Field 01CCC (Low Income Housing Credit) but there is no entry in Field 2504D.

Correction Procedures - Error Code 062
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. CCC "9" must be present in Field 01CCC if an entry is present in Field 2504D.

    • If Field 01CCC is blank, enter "9" in Field 01CCC.

  3. Field 2504D must be present if CCC "9" is present in Field 01CCC. If Field 2504D is blank:

    • Determine if any of the following forms are attached: Form 8586, Form 8609, or Form 8609-A.

    If... Then...
    An applicable form is attached, Enter the amount from the form to Field 2504D.
    An applicable form is not attached or Line 2b is blank or zero, Delete the "9" in Field 01CCC.
    Form 8586 is present and Schedule G, Line 2b is blank, Enter "1" in Field 2504D.

Error Code 073 - CCC "3" and Correspondence Received Date

  1. Error Code 073 will display as follows:

    Field Designator Field Name
    01CCC Computer Condition Code
    01CRD Correspondence Received Date

Invalid Condition - Error Code 073
  1. Error Code 073 will generate when a "3" is present in Field 01CCC and an entry is present in Field 01CRD.

Correction Procedures - Error Code 073
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. If IRS correspondence is attached, determine if a reply has been received from the taxpayer.

    If... Then...
    The reply is attached, Delete the "3" in Field 01CCC.
    Reply is not attached, Delete the entry in Field 01CRD.

Error Code 162 - Section 07 Total Wages Differ or are Below Minimum Taxable Wages

  1. Error Code 162 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    0701A Schedule H - Total Social Security Wages
    0701B Schedule H - Social Security Qualified Sick & Family Leave Wages
    0703 Schedule H - Total Medicare Wages

Invalid Condition - Error Code 162
  1. Error Code 162 will generate when Section 07 is present and any of the following conditions are present:

    • Field 0701A is greater than zero and less than Schedule H Minimum Wages.

    • Field 0703 is greater than zero and less than Schedule H Minimum Wages.

    • Field 0701A is greater than Field 0703 by more than $1.

Correction Procedures - Error Code 162
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. Estates and trusts which employ household employees must report household employment wages on Form 1041 if the wages exceed the Schedule H Minimum Wages amount required to be reported for the Tax Year.

  3. Delete the entry in Fields 0701A and/or 0703 if less than the Schedule H Minimum Wages amount for the Tax Period below.

    Tax Period Delete Fields 0701A and 0703 If:
    202312 through 202411 Less than $2,600
    202212 through 202311 Less than $2,400
    202112 through 202211 Less than $2,300
    202012 through 202111 Less than $2,200
    201812 through 202011 Less than $2,100
    201612 through 201811 Less than $2,000
    201412 through 201611 Less than $1,900
    201212 through 201411 Less than $1,800
    200912 through 201211 Less than $1,700
    200812 through 200911 Less than $1,600
    200612 through 200811 Less than $1,500

  4. If Field 0701A is not present but Line 2 contains an entry, divide Line 2c by 12.4% (0.124) (10.4% (0.104) for tax year 2012) and enter the result in Field 0701A.

  5. If Field 0703 is not present but Line 4 contains an entry, divide Line 4 by 2.9% (0.029) and enter the result in Field 0703.

  6. Field 0701A should never be larger than Field 0703.

  7. If Field 0701A is greater than Field 0703, determine the correct amounts. If unable to determine, increase Field 0703 so that it is equal to Field 0701A. If Error Code 872 generates, follow correction procedures for EC 872.

Error Code 163 - GBC Claimed Exceed Limits

  1. Error Code 163 will display as follows:

    Field Designators Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    2301E Form 3800 - Disabled access credit
    2401J Form 3800 - Credit for small employer pension plan start-up costs and auto-enrollment credit
    2401K Form 3800 - Credit for employer provided childcare facilities and services.
Invalid Condition - Error Code 163
  1. Error Code 163 will generate when any of the following conditions apply:

    • Field 2301E, Disabled access credit exceeds ≡ ≡ ≡ ≡ ≡ ≡,

    • Field 2401J, Credit for small employer pension plan startup costs credit exceeds ≡ ≡ ≡ ≡ ≡,

    • Field 2401K, Credit for employer provided childcare facilities and services credit exceeds ≡ ≡ ≡ ≡ ≡ ≡ ≡, or

Correction Procedures - Error Code 163
  1. Correct all misplaced entries, coding errors, and transcription errors.

    If... Then...
    Taxpayer has claimed ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Form 3800, Part III, Line 1e, Enter ≡ ≡ ≡ ≡ in Field 2301E and send TPNC 08.
    Taxpayer has claimed ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Form 3800, Part III, Line 1j, Enter ≡ ≡ ≡ in Field 2401J and send TPNC 08.
    Taxpayer has claimed ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Form 3800, Part III, Line 1k, Enter ≡ ≡ ≡ ≡ ≡ ≡ in Field 2401K and send TPNC 08.
Valid Taxpayer Notice Codes for Error Code 163
  1. Valid TPNCs for Error Code 163 are:

    TPNC Literal
    08 The credit claimed was more than the law allows.
    90 Blank Notice

Error Code 174 - Advanced EIC is Greater Than Total Medicare Wages

  1. Error Code 174 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    0703 Schedule H - Total Medicare Wages
    0708A Schedule H - Total SS/Medicare/WH Taxes
    0708V Schedule H - Total SS/Medicare/WH Taxes - ERS verified
    0797 Schedule H - Advance EIC
    0798 Schedule H - Total SS/Medicare/WH Taxes - 201012 and earlier returns.
    0798V Schedule H - Total SS/Medicare/WH Taxes - 201012 and earlier returns - ERS verified.

Invalid Condition - Error Code 174
  1. Error Code 174 will generate when Field 0797 is greater than20.4% of Field 0703.

    Note:

    EC 174 does not apply to returns after tax year 2010.

Correction Procedures - Error Code 174
  1. EC 174 does not apply to returns after tax year 2010.

  2. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

    Caution:

    Before adjusting Field 0797, beware of a misplaced entry or transcription error involving old Line 7. Also, be aware the Advanced EIC credit expired on 12/31/2010.

  3. Field 0797 cannot exceed a certain percentage of wages paid by the employer. If Field 0797 is greater than the allowable percentage:

    1. Compute the maximum allowable amount by multiplying Field 0703 by 20.4% (0.204) and enter result in Field 0797.

      Reminder:

      The provision for Advance EIC credit expired on 12/31/2010.

    2. If Error Code 875 generates, assign TPNC 90 with the following literal:
      "You figured your household employment taxes incorrectly. The advance earned-income credit payment cannot be more than the appropriate percent of the total wages you paid. We adjusted your schedule h accordingly."

      Note:

      For instructions for correcting Error Code 875, see IRM 3.12.14.25.50, Error Code 875 - Check Schedule H Total Social Security, Medicare, & Withheld Taxes (Field 0798).

Error Code 175 - Schedule H (Fields 07FIN and 07TTC)

  1. Error Code 175 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    07FIN Schedule H - FUTA Yes/No Indicator
    07TTC Schedule H - Tentative Credit
    07TFW Schedule H - Total FUTA Wages

Invalid Condition - Error Code 175
  1. Error Code 175 will generate when any of the following conditions is present:

    • Field 07FIN is "1" and an entry is not present in Field 07TTC.

    • Field 07FIN is blank and an entry is present in Field 07TTC.

Correction Procedures - Error Code 175
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. Determine Field 07TTC in the following priority order:

    If... Then...
    Line 18 is blank or illegible, Determine Field 07TTC by adding Lines 17(g) and 17(h).
    Lines 17(g) and 17(h) are blank, Enter $1 in Field 07TTC.

    Note:

    Column (h) can be determined if Columns (c) and (e) have entries.

  3. If Field 07FIN is blank and an entry is present in Field 07TTC, enter a "1" in Field 07FIN.

  4. See Exhibit 3.12.14-39 for No Reply Procedures.

Error Code 176 - Schedule H (Fields 07TTC and 07TFW)

  1. Error Code 176 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    07FIN Schedule H - FUTA Yes/No Indicator
    07TTC Schedule H - Tentative Credit
    07TFW Schedule H - Total FUTA Wages
    07FTV Schedule H - FUTA Tax Verified

Invalid Condition - Error Code 176
  1. Error Code 176 will generate when Field 07TTC is present but Field 07TFW is not present.

Correction Procedures - Error Code 176
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. Field 07TFW must have an entry present if an entry is present in Field 07TTC. If Field 07TTC has an entry, but Field 07TFW is not present:

    • Determine Field 07TFW by dividing Field 07BAS> (Line 24) by 6.2% (0.062).

    • If Field 07TFW still cannot be determined, correspond for "Schedule H Total Cash Wages subject to FUTA Tax" .

Suspense Correction - Error Code 176
  1. Determine if reply has been received:

    If... Then...
    Reply received, Continue processing based on the information received.
    No reply,
    1. Enter 3 in Field 01CCC.

    2. Enter $1 in Field 07TFW.

    3. GTSEC 07 and enter the Total FUTA Tax in Field 07FTV.

    Note:

    See Exhibit 3.12.14-39 for No Reply Procedures.

Error Code 177 - Schedule H State Code

  1. Error Code 177 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    07FIN Schedule H - FUTA Yes/No Indicator
    07SC1 Schedule H - State Code 1
    07SC2 Schedule H - State Code 2
    07SC3 Schedule H - State Code 3
    07SC4 Schedule H - State Code 4
    07SC5 Schedule H - State Code 5

Invalid Condition - Error Code 177
  1. Error Code 177 will generate when any of Fields 07SC1 through 07SC5 are present, and the preceding State Code Field is not present.

    Example:

    If Field 07SC2 is present, Field 07SC1 must be present; if Field 07SC3 is present, Field 07SC2 and Field 07SC1 must be present; etc.

Correction Procedures - Error Code 177
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. State Codes must be present in field order (Field 07SC1 through 07SC5).

    • Arrange State Codes from Field 07SC1 through Field 07SC5.

Error Code 181 - Schedule H

  1. Error Code 181 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    02CTY City
    02ST State
    07FIN Schedule H - FUTA Yes/No Indicator
    07SC1 Schedule H - State Code 1
    07TTC Schedule H - Tentative Credit
    07TFW Schedule H - Total FUTA Wages
    07FTV Schedule H - FUTA Tax Verified

Invalid Condition - Error Code 181
  1. Error Code 181 will generate when any of the following conditions is present:

    • Field 07SC1 is present and is not"ZZ" and Field 07TFW is not present.

    • Field 07SC1 is not present and an entry is present in Field 07TFW.

      Note:

      If Field 07TFW is present but Field 07SC1 is not present, Code & Edit will edit the State Code that corresponds with the taxpayer's address listed in the entity portion of the return.

Correction Procedures - Error Code 181
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. If Field 07TFW (cash wages) is blank but an entry is present on the corresponding tax line on the form, back into the wage amount and enter into Field 07TFW. (For example, on revision 2020, if line 15 is blank, but there is an amount on line 16, divide that amount by 0.006 and enter into 07TFW).

  3. If Field 07TFW still cannot be determined, correspond for Schedule H Total Cash Wages subject to FUTA Tax.

    Note:

    Correspond for any other missing items, as necessary. However, Line 19 (Field 07TTC) can be determined by adding Lines 18(g) and 17(h).

  4. If Field 07TFW is blank and Field 07SC1 is present but the employer has not computed and does not owe FUTA Tax:

    • Delete the State Code from Field 07SC1.

  5. See IRM 3.12.14.13.3.26, Field 07TTC - Schedule H Tentative Credit, for further information.

Suspense Correction - Error Code 181
  1. Determine if reply has been received:

    If... Then...
    Reply received, Continue processing based on the information received.
    No reply,
    1. Enter 3 in Field 01CCC.

    2. Enter $1 in Field 07TFW.

    3. When Error Code 878 displays, enter the Total FUTA Tax amount (from Line 16 or 24) in Field 07FTV.

Error Code 183 - Schedule H Credits

  1. Error Code 183 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    07TCR Schedule H - Total Credit Reduction Amount
    07CC1 Schedule H - Credit Reduction State 1
    07CW1 Schedule H - Credit Reduction Wages
    07CC2 Schedule H - Credit Reduction State 2
    07CW2 Schedule H - Credit Reduction Wages 2
    07CC3 Schedule H - Credit Reduction State 3
    07CW3 Schedule H - Credit Reduction Wages 3
    07CC4 Schedule H - Credit Reduction State 4
    07CW4 Schedule H - Credit Reduction Wages 4
    07CC5 Schedule H - Credit Reduction State 5
    07CW5 Schedule H - Credit Reduction Wages 5

Invalid Condition - Error Code 183
  1. Error Code 183 will generate when any of the following conditions is present:

    • Any of Fields 07CC1 through 07CC5 is not a valid Credit Reduction State. See Exhibit 3.12.14-44, Tax Years and Credit Reduction States for a listing.

    • Any of Fields 07CC1 through 07CC5 is present but an entry is not present in the corresponding Field 07CW1 through 07CW5.

    • Any of Fields 07CW1 through 07CW5 is present but an entry is not present in the corresponding Field 07CC1 through 07CC5.

    • The same Credit Reduction State is present more than once in Fields 07CC1 through 07CC5.

Correction Procedures - Error Code 183
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. Ensure that there are entries in the following fields:

    • 07FIN entry must be 1

    • 07CC1

    • 07CW1

    • 07TCR (if blank, enter $1)

    This will ensure the computer can make the correct computations for credit reduction states.

  3. When entering information to Fields 07CW1 through 07CW5, ensure that the Credit Reduction Wages are associated with the corresponding State Code.

    Example:

    Assume that New York is a Credit Reduction State and California is not. An employer who moved from California to New York may have a Schedule H completed with "CA" in Field 07SC1 and "NY" in Field 07SC2. If Credit Reduction Wages are listed (Line 17(b)) from New York, enter the Credit Reduction Wages in Field 07CW2; Field 07CW1 would be blank because "CA" is not a Credit Reduction State.

Error Code 184 - Schedule H Credits

  1. Error Code 184 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    07TCR Schedule H - Total Credit Reduction Amount
    07CC1 Schedule H - Credit Reduction State 1
    07CW1 Schedule H - Credit Reduction Wages 1
    07CC2 Schedule H - Credit Reduction State 2
    07CW2 Schedule H - Credit Reduction Wages 2
    07CC3 Schedule H - Credit Reduction State 3
    07CW3 Schedule H - Credit Reduction Wages 3
    07CC4 Schedule H - Credit Reduction State 4
    07CW4 Schedule H - Credit Reduction Wages 4
    07CC5 Schedule H - Credit Reduction State 5
    07CW5 Schedule H - Credit Reduction Wages 5

Invalid Condition - Error Code 184
  1. Error Code 184 will generate when any of the following conditions is present:

    • Field 07TCR is present but an entry is not present in any of Fields 07CW1 through 07CW5.

    • Any of Fields 07CW1 through 07CW5 are present but an entry is not present in Field 07TCR.

    • Field 07SC1 through 07SC5 has the abbreviation for any state that is a Credit Reduction State.

Correction Procedures - Error Code 184
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. If Field 07SC1 has a state that is subject to credit reduction, ensure that there are entries in the following fields:

    • 07FIN - entry must be 1

    • 07TTC - if blank, enter .054 of Field 07TFW

    • 07TCR - if blank, enter $1

    • Any credit reduction states in 07CC1 through 07CC5

    • Applicable credit reduction wages in07CW1 through 07CW5

    This will ensure the computer can make the correct computations for credit reduction states.

  3. If there are no Credit Reduction States, delete all Credit Reduction related entries.

  4. If there are Credit Reduction States in Fields 07SC1 - 07SC5, but no Credit Reduction Wages and it ripples to EC 878 send TPNC 60.

Reserved

  1. Reserved for future use.

Error Code 188 - Schedule H (07ASI without 07SC5)

  1. Error Code 188 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    07ASI Schedule H - More Than 5 States Indicator
    07SC5 Schedule H - State Code 5

Invalid Condition - Error Code 188
  1. Error Code 188 will generate when Field 07ASI is present and Field 07SC5 is not present.

Correction Procedures - Error Code 188
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

    • Determine the accuracy of the entries to Fields 07SC1 through 07SC5 as well as Field 07ASI.

  2. Field 07ASI is an ERS Input Only field which is entered when entries are already present in all Fields 07SC1 through 07SC5 and there are six or more State Codes listed on Schedule H.

Error Code 830 - 01FID blank

  1. Error Code 830 will display as follows:

    Field Designator Field Name
    01FID Fiduciary Code
    01TRC Trust Code
    01PII Pooled Income Fund Indicator

Invalid Condition - Error Code 830
  1. Error Code 830 generates when Field 01FID (Fiduciary Code) is blank.

Correction Procedures - Error Code 830
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. For detailed procedures for determining the Fiduciary and Trust Codes, see IRM 3.12.14.8.6, Field 01FID - Fiduciary Code and IRM 3.12.14.8.7, Field 01TRC - Trust Code.

    Note:

    The table below shows fiduciary codes and exemption amounts per return type.

    Type of Return Fiduciary Code Trust Code Exemption Amount
    Decedent's Estate 1 - $600
    Simple Trust 2 - $300
    Grantor Trust (Partially Taxable) 2 3 $100 or $300
    Complex Trust 3 - $100 or $300
    Generation Skipping Trust 3 1 $100 or $300
    Grantor Trust (Non-Taxable) 4 3 $0
    Bankruptcy Estate - Ch. 7 5 - $0
    Bankruptcy Estate - Ch. 11 6 - $0.00
    Qualified Disability Trust-IRC 642(b)(2)(C) 8 - $4,700
    ($4,400 for tax year 2022)
    ($4,300 for tax years 2020 through 2021)
    Non-Exempt Charitable or Split Interest Trust Described in IRC 4947(a)(2) 9 - $100 or $300

    Caution:

    Taxpayers are told to check the ESBT (S portion only) box, in Section A when ESBT tax applies. If ESBT box is checked, a 1 should be in Field 01ESB.

    If... Then...
    The exemption amount on Line 21, agrees with the entity information, Enter the correct codes in Fields 01FID and/or 01TRC (do not change the Exemption amount).
    There is no exemption amount on Line 21 and no type of entity box is checked, Determine the correct code by using the name line or research INOLE. Enter the correct codes in Fields 01FID and/or 01TRC

  3. If Field 01FID is blank, check Form 1041 to determine the correct Fiduciary and Trust codes:

    • If the "Decedent's Estate" box is checked, enter "1" in Field 01FID.

    • If the "Simple Trust" box is checked, enter "2" in Field 01FID.

    • If the "Grantor Trust" box is checked, determine as follows:

      If... Then...
      There is an entry on Line 24 of Form 1041 (a taxable return)
      1. Enter 2 in Field 01FID.

      2. Enter 3 in Field 01TRC.

      There is no entry on Line 24 of Form 1041 (a non-taxable return)
      1. Enter 4 in Field 01FID.

      2. Enter 3 in Field 01TRC.

      Exception:

      If the taxpayer has notated "Receivership," "Nominee," "Substantial Owner," ("Charitable Remainder," "GNMA Pool," , or "IR Reg. 671 And 678)," code as a Grantor Trust.

    • If the "Complex Trust" box is checked, enter Fiduciary Code "3" in Field 01FID.

    • Code Testamentary Trust returns as follows:

      If... Then...
      Current year Form 1041 with "Testamentary Trust" notated and the "Simple Trust" box checked Enter "2" in Field 01FID.
      Current year Form 1041 with "Testamentary Trust" notated and the "Complex Trust" box is checked Enter "3" in Field 01FID.
      Current year Form 1041 with a notation "Testamentary Trust" and Section "A" (Type of Entity) is left blank Enter "3" in Field 01FID.

    • If Form 1041 is received claiming to be a "Generation Skipping Trust," enter "3" in Field 01FID and "1" in Field 01TRC. The "Generation Skipping Trust" can be claimed in any of the following ways:

      If... Then...
      Tax Year 1997 and later Filers may submit a current year Form 1041 with either of the following:
      • The Yes Box checked on Line 9 of the Other Information Section (Bottom of Page 2).

      • Either a notation or a hand-drawn check box claiming to be a Generation Skipping Trust.

      Tax Years 1986-1996 Filers may submit either:
      • A prior year Form 1041 with the Generation Skipping Trust box checked.

      • A Tax Year 1997 or subsequent Form 1041 with either of the following:

      • The Yes Box checked on Line 9 of the Other Information Section (Bottom of Page 2).

      • Either a notation or a hand-drawn check box claiming to be a Generation Skipping Trust

    • If the "Pooled Income Fund" box is checked:

      If... Then...
      Only the "Pooled Income Fund" box is checked (with or without prior correspondence)
      1. Enter 3 in Field 01FID.

      2. Enter 1 in Field 01PII.

      The "Pooled Income Fund" and"Non-Exempt Charitable and Split Interest Trust described in Section 4947(a)(2)" boxes are both checked (with no prior correspondence)
      1. Enter 9 in Field 01FID.

      2. Enter 6 in Field 01ADC.

      The "Pooled Income Fund" and"Non-Exempt Charitable and Split Interest Trust described in Section 4947(a)(2)" boxes are both checked, and the taxpayer had previously failed to reply to correspondence for missing information regarding his/her eligibility to file a fiscal year return and they do not fall under any of the following Sections:
      • IRC 501(a)

      • IRC 4947(a)(1)

      • IRC 443(b)(2)

      • IRC 671 through IRC 679

      1. Enter 9 in Field 01FID.

      2. Follow the procedures in IRM 3.12.14.8.16, Field 01ADC - Audit Codes.
        Use these procedures to determine the proper Audit Code to enter when the taxpayer is ineligible to file a fiscal year.

      Note:

      Enter Audit Code "6" in Field 01ADC if the "Section 4947(a)(2)" box in Section E is checked.

    • If the "Qualified Disability Trust" box is checked or"Section 642(b)(2)(C)" is notated on the dotted portion of Line 21 and Field 0421 contains an entry of $4,700 or less, enter "8" in Field 01FID.

    • If a current year return is received with a notation that it is for a "FAMILY ESTATE TRUST," enter "4" in Field 01FID and "4" in Field 01TRC. However, if the "Grantor Trust" box is checked, enter trust code "3" in Field 01TRC.

    • If the taxpayer has notated "GNMA Pool" , enter "4" in Field 01FID and "3" in Field 01TRC (a Grantor Trust return).

      Note:

      In addition to GNMA POOL, other terms used to indicate a Grantor Trust return are: Revocable Trust; Substantial Owner; Charitable Remainder; Qualified/Pre-Need Funeral Trust; All Income Reported On Form 1040; Qualified Sub-Chapter ’S’ Trust (QSST); or Sections 671 Through 679 of the Internal Revenue Code.

    • If the "Bankruptcy Estate - Ch. 7" box is checked, enter "5" in Field 01FID.

    • If the "Bankruptcy Estate - Ch. 11" box is checked, enter "6" in Field 01FID.

      Note:

      If no boxes are checked and the name line indicates a "Bankruptcy Estate," input "5" in Field 01FID.

    • If the "Described in Section 4947(a)(2)" box is checked, enter "9" in Field 01FID and enter "6" in Field 01ADC.

      Reminder:

      Always enter "9" in Field 01FID even if another box was checked.

  4. If multiple boxes are checked in A (including the "Grantor Type Trust" box) and the type of return cannot be determined from the Name Line, Exemption Amount (Line 21), or from the attachments or notations on the return, determine as follows:

    If... Then...
    Any of the multiple box entries includes "Non-Exempt Charitable and Split Interest Trust" in Section E of Form 1041
    1. Enter 9 in Field 01FID.

    2. Enter 6 in Field 01ADC.

    Any of the multiple box entries includes "Pooled Income Fund" but not"Non-Exempt Charitable and Split Interest Trust, Described in Section 4797(a)(2)" Enter "1" in Field 01PII.
    The filer has indicated that the return is for a "GNMA Pool"
    1. Enter 4 in Field 01FID.

    2. Enter 3 in Field 01TRC.

    3. Enter both codes on Form 1041.

    An entry is not present on Line 24 (a non-taxable return) and any boxes other than the "Decedent's Estate" , "Simple Trust" , or "Complex Trust" boxes are checked Enter "4" in Field 01FID.
       

  5. If no boxes are checked in part A...

    If Then
    No boxes are checked in part A of the entity section of the return and the type of return cannot be determined from the Name line, Exemption amount, or a notation on the return indicating the entity type, Enter "3" in Field 01FID.

    Note:

    For detailed procedures for determining the Fiduciary and Trust Codes, see IRM 3.12.14.8.6, Field 01FID - Fiduciary Code, and IRM 3.12.14.8.7, Field 01TRC - Trust Code.

Error Code 832 - Fiduciary/Trust Code

  1. Error Code 832 will display as follows:

    Field Designator Field Name
    01FID Fiduciary Code
    01TRC Trust Code

Invalid Condition - Error Code 832
  1. Error Code 832 will generate when the Fiduciary Code is "1" , "5" , "6" , "8" , or "9" and a Trust Code is present.

Correction Procedures - Error Code 832
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Delete Field 01TRC if the Fiduciary Code "1" , "5" , "6" , "8" , or "9" is present and valid.

Error Code 834 - TIN issues

  1. Error Code 834 will display as follows:

    Field Designator Field Name
    01EIN Employer Identification Number
    01PSN Preparer PTIN
    01PEN Preparer EIN

Invalid Condition - Error Code 834
  1. Error Code 834 will generate when either Field 01PSN or Field 01PEN is the same as Field 01EIN.

Correction Procedures - Error Code 834
  1. Correct all misplaced entries, coding errors, and transcription errors.

Error Code 836 - Credit Elect

  1. Error Code 836 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    01CCC Computer Condition Code
    0530A Credit Elect
    0530B Refund

Invalid Condition - Error Code 836
  1. Error Code 836 will generate when Field 0530A is present with Computer Condition Code "F" .

Correction Procedures - Error Code 836
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. If Form 1041 is a true "Final" return:

    1. Delete the amount in Field 0530A.

    2. Enter that amount in Field 0530B.

Error Code 839 - Bankruptcy

  1. Error Code 839 will display as follows:

    Field Designator Field Name
    CL Clear Code
    01FID Fiduciary Code
    01TXP Tax Period
    01CCC Computer Condition Code
    01ADC Audit Code
    05QTX QFT Tax
    05QC QFT Credits
    0524 Total Tax
    05MCT Manually Corrected Tax

    Note:

    The literal "section 05 not present" will display if no entries are in Section 05.

Invalid Condition - Error Code 839
  1. Error Code 839 will generate when Fiduciary Code "5" (Bankruptcy Estate - Ch. 7) or "6" (Bankruptcy Estate - Ch. 11) is present.

Correction Procedures - Error Code 839
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Enter "5" in Field 01FID when any of the following conditions occur:

    • the "Bankruptcy Estate - Ch. 7" box is checked.

    • The Name line indicates the return is for a "Bankruptcy Estate" .

    • The Personal Exemption line (of the Form 1040) has more than the amount allowed for the Tax Period (see (8), below).

  3. Enter "6" in Field 01FID when the "Bankruptcy Estate - Ch 11" box is checked.

    Caution:

    If either Form 1065 or Form 1120 Series return or any other income tax return other than Form 1040 is attached, process as instructed in (14), below.

  4. If the Fiduciary Code is determined to be other than "5" or "6" :

    • Correct Field 01FID. For additional instructions, IRM 3.12.14.8.6, Field 01FID - Fiduciary Code.

  5. One of the "Bankruptcy Estate" boxes should be checked, and Form 1040 attached when Form 1041 is being filed for an individual involved in bankruptcy proceedings under Chapter 7 or 11 of Title 11 of the United States Code.

    Exception:

    If the entity section (top of Form 1041) indicates that the return has been filed for a partnership or corporation, process as instructed in (14), below.

    If... Then...
    The "Bankruptcy Estate" box is checked, or Form 1040 is attached
    1. Do not detach Form 1040.

      Note:

      Form 1041 is used as a transmittal form for Form 1040. This supports entries on Lines 24 through 30 of Form 1041.

    2. If the taxpayer submits Form 1040 and it is determined that it is not relating to the bankruptcy, SSPND 211 and correspond with the taxpayer using the applicable paragraph in the 177C letter.

    • Upon reply, continue processing based on the information received.

    • If no reply, enter 3 in Field 01CCC and continue processing the return.

    Form 1040 is not attached, and either of the following conditions exist:
    • An entry is present on any of Lines 24 through 30; or

    • Line 9 of Form 1041 indicates Gross Income greater than the applicable Tax Period Personal Exemption amount plus the Standard Deduction,

    1. SSPND 211.

    2. Correspond with the taxpayer using the applicable paragraph in the 177C Letter.

      Note:

      If Form 1041 has two Names in the caption, follow the instructions in Item (15), below for Joint-Filed Bankruptcy Returns.

    • Upon reply, continue processing based on the information received.

    • If the taxpayer submits Form 1040 and it is determined that it is not relating to the bankruptcy, process as instructed in the Then box above.

    • If no reply, enter 3 in Field 01CCC and continue processing based on the original return.

    Form 1040 is not attached, and both of the following conditions do exist:
    • Lines 24 through 30 of Form 1041 have no significant entries.

    • Line 9 of Form 1041 indicates Gross Income less than the applicable Tax Period Personal Exemption amount plus the Standard Deduction,

    Enter "C" in the Clear Code field.

  6. Entries on Form 1040 will be supported by the appropriate forms and/or schedules as required. (i.e., Business Income - Schedule C, Farm Income - Schedule F, Foreign Tax Credit - Form 1116)

    Note:

    For chapter 11 bankruptcy estates cases commenced by individuals on or after October 17, 2005, the return should include a statement allocating post-petition income and withheld taxes between the estate and the debtor, as required by section 6.03 of Notice 2006-83.

    • If the supporting schedules or forms are missing, correspond.

    If... Then...
    Reply received Continue processing based on the information received.
    No reply
    1. Enter 3 in Field 01CCC.

    2. Continue processing based on the information contained on Form 1040.

  7. Transfer any amounts present on Lines 16 through 24 of Form 1040 (Lines 57 through 76 of Form 1040 for TY 2017) to corresponding Lines 24 through 30 of Form 1041 and to Fields 0524 through 05B/D.

    Note:

    For prior year returns, match the 1040, 1040A, or 1040EZ line descriptions to the line descriptions on the Form 1041.

    Exception:

    Do not include any amounts for Earned Income Credit or Making Work Pay Credit.

    Form 1041 Form 1040 Form 1040A Form 1040EZ Description
    05G1A Line 16 Line 28   Gross Tax
    05G1C Line 1, Schedule 2 (Form 1040)   N/A Alternative Minimum Tax
    05G1D Line 18 N/A N/A Schedule G Tax
    05G2A Line 1, Schedule 3 (Form 1040) N/A N/A Foreign Tax Credit
    05G2B Line 38, Form 3800 N/A N/A General Business Credit
    05G2C Line 25, Form 8801 N/A N/A Prior Year Minimum Tax Credit
    05G05 Line 12, Schedule 2 (Form 1040) N/A N/A Net Investment Income Tax
    05G2N Line 19, Form 1040, plus lines 2+3+4+5a+5b+7, Schedule 3 Line 36 N/A Other Non-Business Credit
    05GIC
    (Rev. 2023 and subsequent)
    Line 17a, (ICR) Schedule 2 (Form 1040) N/A N/A Recapture Taxes (ICR, Form 4255)
    05GLH
    (Rev. 2023 and subsequent)
    Line 16, Schedule 2 (Form 1040) N/A N/A Recapture Taxes (Form 8611)
    05G06 Line 17a, (other than ICR) Schedule 2 (Form 1040) N/A N/A Other Recapture Taxes (other than ICR)
    0507 Line 9, Schedule 2 (Form 1040) N/A N/A Household Employment Taxes
    05G08 Line 4+7+8+10+11+13+14+15+17b through 17z, Schedule 2 (Form 1040) Line 38 Line 11 Schedule G other Taxes
    05G10 Line 26 Line 41 N/A Estimated Tax Payments Applied
    05G13 Line 10, Schedule 3 (Form 1040) N/A N/A Amount Paid With Extension
    05G14 Line 25d Line 40 Line 7 Federal Income Tax Withheld
    0516A, Schedule G Line 13a, Schedule 3 (Form 1040) N/A N/A Payment From Form 2439
    05G17
    (Rev. 2020 - 2022)
    Line 13b, Schedule 3 (Form 1040) N/A N/A Qualified Sick & Family Leave Credit Schedule H for leave taken before April 1, 2021
    0518A
    (Rev. 2021 - 2022)
    Line 13h, Schedule 3 (Form 1040) N/A N/A Qualified Sick & Family Leave Credit Schedule H for leave taken after March 31, 2021, and before October 1, 2021
    0518B
    (Rev. 2020 only)
    Line 12e, Schedule 3 (Form 1040, TY2020 only) N/A N/A Deferral Social Security Taxes Schedule H
    0524 Line 24 Line 39 Line 12 Total Tax
    0525 Line 20, Schedule 2 (Form 1040) N/A N/A Net 965 Tax Liability Paid
    0526 Line 33 Line 46 Line 9 Total Payments
    0527 Line 38 Line 51 N/A Estimated Tax Penalty
    05B/D Line 37/34 Line 50/47 Line 14/13a Balance Due/Overpayment
    0530A Line 36 Line 49 N/A Credit Elect
    0530B Line 34 minus Line 36 Line 47 minus Line 49 Line 13a Net Refunded

  8. Total Tax must be manually computed on Form 1040.

    1. If the paragraph (5) above does not apply, manually compute total tax for line 24, Form 1041 using the information from Form 1040.

    2. Enter the manually computed amount into Field 05MCT.

    1. The estate is allowed to claim a Standard Deduction or Itemized Deductions on Schedule A (Form 1040). If the estate has claimed more than the allowable deduction amount, recompute the Taxable Income. Determine the allowable Standard Deduction amount from the chart below:

      Tax Year Beginning Standard Deduction
      2023 $13,850
      2022 $12,950
      2021 $12,550
      2020 $12,400
      2019 $12,200
      2018 $12,000
      2017 $6,350
      2015 and 2016 $6,300
      2014 $6,200
      2013 $6,100
      2012 $5,950
      2011 $5,800
      2010 $5,700
      2009 $5,700
      2008 $5,450
      2007 $5,350

    2. The estate is allowed to claim a Personal Exemption for TY 2017 and prior. If the estate has claimed more than the allowable Exemption amount, recompute the Taxable Income. Determine the allowable Personal Exemption amount from the chart below:

      Tax Year Beginning Personal Exemption
      2020 $0
      2019 $0
      2018 $0
      2016 and 2017 $4,050
      2015 $4,000
      2014 $3,950
      2013 $3,900
      2012 $3,800
      2011 $3,700
      2010 $3,650
      2009 $3,650
      2008 $3,500
      2007 $3,400
      2006 $3,300

    3. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ Total Tax.

      Exception:

      If Schedule D Tax is used (indicated by an entry on Line 6, Form 1040) and a Schedule D is attached, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, and enter the tax amount from Form 1040 to Field 05MCT

    4. Use the "Bankruptcy Estate" Tax Rates from Form 1040 for the applicable Tax Year. See Exhibit 3.12.14-32, Bankruptcy Estate Tax Rate Schedule.

    5. Enter the manually computed Total Tax in Field 05MCT.

    6. When the screen reappears, enter a "C" in the Clear Code Field.

    7. When Error Code 887 generates, assign TPNC 05.

  9. If the taxpayer's Tax and the manually computed Total Tax are zero, enter a "C" in the Clear Code Field.

    Note:

    In the case of a taxpayer error on a manual computation return, if the tax examiner's computation disagrees with both the computer-generated amount and the taxpayer's amount, the "Rule of Two" is not satisfied until a second examiner's computation arrives at the same results as the first examiner's computation.

  10. Prompt Assessment Returns (Form 4810) - When information on a return indicates that a request for "PROMPT ASSESSMENT" is made or Form 4810, Request for Prompt Assessment Under Internal Revenue Code 6501(d) is attached, determine if there is a "4" in Field 01ADC.

    If... Then...
    A "4" is present in Field 01ADC No further action is necessary.
    A "4" is not present in Field 01ADC
    1. Photocopy Form 1041 and related attachments.

    2. Notate "photocopy - do not process" at the top of the photocopied Form 1041.

    3. Expedite the photocopy package to the Examination/Audit Support function.

    4. Enter 4 in Field 01ADC.

  11. Prompt Determination Requests - If a request for "Prompt Determination under Section 505(b) of the U.S. Bankruptcy Code" is attached to the return and addressed to the Submission Processing Campus, The Tax Examiner (TE) should determine if the request and return has been processed through the Centralized Insolvency Operation (Rev. Proc. 2006-24):

    If... Then...
    There is any indication that the request has been processed through the Centralized Insolvency Operation (CIO) Continue processing the return.
    There is no indication that the request has been processed through CIO,
    1. Photocopy the return and attachments, mark the copy "Photocopy - do not process" and forward the copy to CIO at

      2970 Market Street, Stop 5-Q30.133
      Philadelphia, PA 19104-5016.

    2. Edit audit trail in the left-hand margin of the Form 1041 "Copy sent to Insolvency" .

    3. Continue processing the original return.

  12. Chapter 12 (Farmer Bankruptcy) Cases - If the entity information contains a statement indicating the bankruptcy is from a "CHAPTER 12 (Farmer Bankruptcy)" :

    1. Take the necessary action to cancel the DLN and return Form 1041 to the taxpayer.

    2. SSPND 640.

    3. Inform the taxpayer using a Non-Suspense Letter with the following statement:
      "A bankruptcy estate in chapter 12 is not a separate entity. An individual chapter 12 debtor should report their income on a form 1040 (U. S. Individual Income Tax Return). If you have not filed the form 1040. Please file your return."

    4. Follow local Submission Processing Campus procedures to delete Form 1041 filing requirements.

  13. Individual Bankruptcy Cases - Bankruptcy Estates are created at the commencement of the bankruptcy case. Under Chapter 7 (Liquidation) and Chapter 11 (Reorganization), this estate is a new entity separate from the individual taxpayer.

    Note:

    Married Filing Joint taxpayers may file a joint 1040 but must file separate Form 1041s.

    1. If the signature section of Form 1041 contains the same name as that in the entity section, take the following action:

      If... Then...
      The taxpayer does not indicate "Debtor in Possession" or does indicate "CHAPTER 7" Research IDRS to determine if a TC 150 is present:
      • If a TC 150 is not present, continue processing the return.

      • If a TC 150 is present, process as follows:

      • Enter Action Code 640.

      • Forward to the Insolvency Unit (Collection) at the IRS office in the Area where the return was filed.

      • Attach a note explaining that the return was filed for a bankruptcy estate and may require review by Collection.

      • Issue a CNOTE or QUICKNOTE correspondence to the taxpayer with the following statement:

        "
        The filing of the required returns may become the responsibility of an appointed trustee or receiver, rather than the individual who filed bankruptcy.

        If your case had begun but was later dismissed by the bankruptcy court, the estate is not treated as a separate entity, and your filing requirements remain as if the bankruptcy petition had never been filed in the first place. Therefore, we will process your form 1040, U.S. Individual Income Tax Return, instead of form 1041 you filed to satisfy your filing requirements with the internal revenue service.

        For additional information on filing requirements see publication 908, bankruptcy and other debt cancellation."

      The taxpayer indicates "debtor in possession" Continue processing.

  14. Corporations or Partnerships (Bankruptcy Estate Returns) - The following procedures must be followed when Form 1041 has been filed instead of either Form 1065 or Form 1120.

    • If the "Bankruptcy Estate" box is checked and Form 1065 or Form 1120 is attached to Form 1041 or the entity indicates a partnership or corporation, research INOLE/ENMOD to determine the filing requirement.

    If... Then...
    Form 1041 filing requirement
    1. SSPND 320.

    2. Attach Form 4227 and notate "possible filing discrepancy."

    3. Process as instructed when returned from Entity.

    Form 1065 or 1120 filing requirement
    1. SSPND 610/611.

    2. Attach Form 4227 and notate "renumber to 1120/1065"

  15. Joint Filed Bankruptcy Returns (One Form 1041 Received for More Than One Taxpayer) - When a husband and wife file a joint bankruptcy petition under chapter 7 or chapter 11, their estates are effectively consolidated for administrative purposes. However, these estates are treated as separate entities for tax purposes and must file separate bankruptcy returns unless the filer has attached a court order allowing consolidation of their estates.

    1. If one Form 1041 is received with either two Forms 1040 (husband and wife) or one "Joint" Form 1040, check for an attached court order allowing consolidation. If found, continue processing the return as filed.

      Reminder:

      These taxpayers are allowed to file one Form 1041 and are allowed one personal Exemption (married filing separate) and one Standard Deduction on Form 1040.

    2. If no court order is attached, look at both the Form 1041 and the supporting Forms 1040. Try to determine taxpayer intent. Research INOLES:

    If... Then...
    Two names are present on INOLES and a joint filed Form 1040 is attached, (or 2 MFS 1040s)
    1. SSPND 320.

    2. Attach Form 4227 and route to Entity for proper determination.

    One name is present on INOLES and a joint filed Form 1040 is attached, (or 2 MFS 1040s)
    1. Suspend via Action Code 211.

    2. Correspond with the taxpayer using the applicable paragraph in the 177C Letter.

    • Upon reply, continue processing based on the information received.

    • If no reply, enter "3" in Field 01CCC and continue processing the return.

    One name is present on INOLES and there is one Form 1040 attached filing as MFS, Continue to process the return.

Suspense Correction - Error Code 839
  1. Upon reply, process based on the information received.

  2. If no reply, process as follows:

    1. Enter "3" in Field 01CCC.

    2. Only allow one personal Exemption and one Standard Deduction on Form 1040.

    3. Continue processing the return.

    4. Assign TPNC 90 with the literal "Joint bankruptcy not allowed per publication 908."

Error Code 840 - Form 8941, SHOP Check boxes

  1. Error Code 840 will display as follows:

    Field Designator Field Name
    CL Clear code
    01TXP Tax period
    01EIN EIN
    21CBX SHOP Check boxes
    21BXC Credit Period Limitation Check boxes
    2118 Cooperatives, estates, and trusts, subtract Line 17 from Line 16

    Note:

    S21NP means no data present.

Invalid Condition - Error Code 840
  1. Error Code 840 will generate when Field 21CBX contains a 0, 2 or 3, or when Field 21CBX contains a 1 and no amount in Field 2118 or
    when Field 21BXC contains a 0, 1, or 3 or when Field 21BXC contains a 2 and an amount is present in Field 2118.

Correction Procedures - Error Code 840
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Beginning in Tax Year 2014 (PY2015), filers claiming a credit from Form 8941 must provide an answer to Question A on Form 8941.

    Note:

    201411 and prior returns do not have a check box so they will fall out. Enter the Clear code for these returns. This includes prior year MeF 1041 returns.

    Exception:

    If the entire credit being claimed is from a pass-through entity, indicated by an EIN entered on Form 3800, Pt III, Line 4h, column (d), enter the Clear code. This includes MeF 1041 returns.

    Caution:

    Do not correspond, when the taxpayer is not required to file Form 8941 if credits are from carryovers. See caution in IRM 3.12.14.25.46.2, Correction Procedures - Error Code 868.

  3. Follow these procedures:

    If... Then...
    Both boxes are checked or neither box is checked and there is no indication that C&E has corresponded, Correspond using 177C letter and ask taxpayers to clarify which SHOP check box they meant to check.
    If the No box has been checked,
    • Enter a 2 into Field 21CBX,

    • Delete the entry in Field 2118,

    • Subtract the amount of the 8941 credit from Field 23030,

    • Enter C in the clear code,

    • Assign TPNC 31 if EC 866 generates.

    • Assign TPNC 54 if EC 868 generates.

      Exception:

      Do not send TPNC 54, when the taxpayer is not required to file Form 8941, if credits are from carryovers. See IRM 3.12.14.25.46.2, Correction Procedures - Error Code 868.


    When corresponding for Question A (SHOP check box) on the Form 8941, the following language will be used: "we cannot determine your response to the question on line a of form 8941, Credit For Small Employer Health Insurance Premiums. You didn’t check a box, or checked both the yes and no boxes. Clarify your intent by checking one of the boxes below. "

  4. Beginning in Tax Year 2016 (PY2017), filers claiming a credit from Form 8941 must provide an answer to Question C on Form 8941.

    Note:

    201611 and prior returns do not have a check box so they will fall out. Enter the Clear code for these returns. This includes prior year MeF 1041 returns.

    Exception:

    If the entire credit being claimed is from a pass-through entity, indicated by an EIN entered on Form 3800, Pt III, Line 4h, column (d), enter the Clear code. This includes MeF 1041 returns.

    Caution:

    Do not correspond, when the taxpayer is not required to file Form 8941 if credits are from carryovers. See caution in IRM 3.12.14.25.46.2, Correction Procedures - Error Code 868.

    If... Then...
    Both boxes are checked or neither box is checked and there is no indication that C&E has corresponded, Correspond using 177C letter and ask taxpayers to clarify which Credit Period Limitation check box they meant to check.
    If the Yes box has been checked,
    • Enter a 1 into Field 21BXC,

    • Delete the entry in Field 2118,

    • Subtract the amount of the 8941 credit from Field 23030,

    • Enter C in the clear code.

    • Assign TPNC 31 if EC 866 generates.

    • Assign TPNC 54 if EC 868 generates.

      Exception:

      Do not send TPNC 54, when the taxpayer is not required to file Form 8941 if credits are from carryovers. See IRM 3.12.14.25.46.2, Correction Procedures - Error Code 868.


    When corresponding for Question C (Credit Period Limitation check box) on the Form 8941, the following language will be used: "We cannot determine your response to the question on line c of form 8941, Credit For Small Employer Health Insurance Premiums. You didn’t check a box, or checked both the yes and no boxes. Clarify your intent by checking one of the boxes below."

  5. If Form 8941 has been completed and there is tax due on the return, but the credit was not used, allow the credit and assign TPNC 47.

  6. If Form 8941 has been completed and there is no tax due on the return, enter the Line 18 amount from the Form 8941 into Fields, 2118V and 2504H. If there is no amount in Field 2118 but there is an amount in 2504H, enter the amount from Field 2504H into Field 2118V.

Suspense Correction - Error Code 840
  1. Use the table below to process replies for the SHOP check box:

    If... Then...
    Taxpayer tells us the "Yes" box should have been checked, Input 1 into Field 21CBX and transmit.

  2. Use the table below to process no reply returns for the SHOP check box:

    If... Then...
    Neither box is checked, Enter a 1 into Field 21CBX and transmit
    Both boxes are checked, Enter a 1 into Field 21CBX and transmit.
  3. Use the table below to process replies for the Credit Period Limitation check box:

    If... Then...
    Taxpayer tells us the No box should have been checked, Input 2 into Field 21BXC and transmit.

  4. Use the table below to process no reply returns for the Credit Period Limitation check box:

    If... Then...
    Neither box is checked, Enter a 2 into Field 21BXC and transmit.
    Both boxes are checked, Enter a 2 into Field 21BXC and transmit.

Error Code 842 - Total Income

  1. Error Code 842 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01MSC Reserved
    01CCC Computer Condition Code
    0401 Interest Income
    042A Total Ordinary Dividends
    042B2 Qualified Dividends
    0403 Business Income (or Loss)
    0404 Capital Gain (or Loss)
    0405 Rents/Royalties/Partnerships/Estates/Trusts
    0406 Farm Income (or Loss)
    0407 Ordinary Gain (or Loss)
    04BLA Form 461 Business Loss Amount
    0408 Other Income
    0409 Total Income
    >>>> Total Income-Computer

Invalid Condition - Error Code 842
  1. Error Code 842 will generate when Field 0409 (Total Income) differs from Total Income - Computer ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error.

Correction Procedures - Error Code 842
  1. Correct all misplaced entries, coding errors, and transcription errors.

    Note:

    Any negative entry in a "positive only" field will cause a math error. See IRM 3.12.14.10, Section 04 - Income and Deductions Fields.

  2. Check all fields leading to Field 0409. Also, check Form 1041 for any schedules or attachments that the taxpayer may have used in arriving at the amount in Field 0409 before assigning a TPNC.

  3. Follow the correction procedures detailed below.

  4. Field 0401 (Interest Income) - Transcribed from Line 1 of Form 1041 (or Line 1a of Form 1041-QFT/1041-N). This field must always be positive. If a negative amount is present:

    1. GTSEC 04.

    2. Move the negative amount from Field 0401 (Line 1) to Field 0410 (Line 10).

    3. Adjust Fields 0409 and 0416 on the screen and Lines 9 and 16 on Form 1041.

  5. Field 042A (Ordinary Dividends) - Transcribed from Line 2a of Form 1041 (or Line 2a of Form 1041-QFT). This field must always be positive. If a negative amount is present:

    1. Delete Field 042A.

    2. Assign TPNC 01.

  6. Field 042B2 (Qualified Dividends) - Qualified Dividends Allocable to Estate or Trust are reported on Line 2b(2) of Form 1041. When present, an entry on Line 2b(2) will trigger the computation of Capital Gains and Losses, whether a Schedule D (Form 1041) was filed or not.

    Note:

    Though transcribed, Line 2b(2) is not used in the computation of Total Income (Line 9). Instead, Line 2b(2) is combined with Line 2b(1) (Qualified Dividends Allocable to Beneficiaries) to equal the amount reported on Line 2a.

  7. Field 0403 (Business Income or Loss) - Transcribed from Line 3 of Form 1041. This field may be positive or negative. This field must be supported by Schedule C-EZ (Income Only) or Schedule C (Form 1040).

    • If an entry ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ is present in Field 0403 and Schedule C, C-EZ, or supporting documentation is not attached, SSPND 211.

    If... Then...
    Reply received Continue processing based on the information received.
    No reply and Line 3 is positive (gain) Enter "3" in Field 01CCC.
    No reply and Line 3 is negative (loss)
    1. Delete Field 0403.

    2. Enter 3 in Field 01CCC.

    3. Assign TPNC 40.

  8. Field 0404 (Capital Gain or Loss) - Transcribed from Line 4 of Form 1041 (or Line 3 of Form 1041-QFT). This field may be positive or negative. A Schedule D (Form 1041) must be attached to the return if an entry ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ is present on Line 4 of Form 1041.

    Caution:

    Taxpayers sometimes erroneously file two Schedule Ds, attached to one Form 1041. On one of the Schedule Ds, the filer will usually notate "Alternative Minimum Tax" . If this occurs, do not process the Schedule D with the "AMT" notation on it. Instead, leave this document attached to the back of the return package and process the Schedule D that has no filer notation on it.

    1. If there is an entry on Line 4 ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ but Schedule D (Form 1041) is not attached, correspond.

      If... Then...
      Reply received Continue processing based on the information received.

      Reminder:

      Consider replies with anything other than Schedule D (Form 1041) to be "no reply" returns.

      No reply and Line 4 is positive (gain) Enter "3" in Field 01CCC.
      No reply and Line 4 is negative (loss)
      1. Delete Field 0404.

      2. Enter 3 in Field 01CCC.

      3. Assign TPNC 40.

    2. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    3. If Schedule D is attached and Line 4 of Form 1041 is blank, zero, or illegible, determine if the filer is reporting a gain or a loss on the Schedule D.

      If... Then...
      Schedule D reports a gain Enter the amount from Line 19(3) of Schedule D in Field 0404.
      Schedule D reports a loss Enter the amount from Line 20 of Schedule D in Field 0404.

    4. If Line 4 of Form 1041 is a loss of more than $3,000 and has been reduced to $3,000, assign TPNC 15.

      Exception:

      If a "Final" return, accept the taxpayer's entry and enter "F" in Field 01CCC.

    5. Only a Schedule D (Form 1041) is acceptable if the amount claimed is ≡ ≡ ≡ ≡ ≡ ≡ ≡. The Schedule D (Form 1041) cannot be substituted by a Schedule D from any other tax return (i.e., Form 1040, Form 1065, Form 1120, etc.)., correspond.

    If... Then...
    Reply received Continue processing based on the information received.

    Reminder:

    Any Schedule D other than Schedule D (Form 1041) is considered a "no reply" .

    No reply and a gain Enter "3" in Field 01CCC.
    No reply and a loss
    1. Delete Field 0404.

    2. Enter 3 in Field 01CCC.

    3. Assign TPNC 40.

  9. Field 0405 (Income from Rents, Royalties, Partnerships, Other Estates and Trusts, etc.) - Transcribed from Line 5 of Form 1041. This field may be positive or negative. A Schedule E (Form 1040) or supporting attachment must be attached to Form 1041 if an entry ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present on Line 5 of Form 1041.

    • If Schedule E is not attached ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, SSPND 211.

    If... Then...
    Reply received Continue processing based on the information received.
    No reply and Line 5 is positive (gain) Enter "3" in Field 01CCC.
    No reply and Line 5 is negative (loss)
    1. Delete Field 0405.

    2. Enter 3 in Field 01CCC.

    3. Assign TPNC 40.

  10. Field 0406 (Farm Income or Loss) - Transcribed from Line 6 of Form 1041. This field may be positive or negative. A Schedule F (Form 1040) or supporting attachment must be attached to Form 1041 if an entry ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present on Line 6 of Form 1041.

    • If Schedule F is not attached and an amount is present on Line 6 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, SSPND 211.

    If... Then...
    Reply received Continue processing based on the information received.
    No reply and Line 6 is positive (gain) Enter "3" in Field 01CCC.
    No reply and Line 6 is negative (loss)
    1. Delete Field 0406.

    2. Enter 3 in Field 01CCC.

    3. Assign TPNC 40.

  11. Field 0407 (Ordinary Gain or Loss) - Transcribed from Line 7 of Form 1041. This field may be positive or negative. Form 4797, Sales of Business Property or attachment must be attached to Form 1041 if an entry ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present on Line 7 of Form 1041.

    1. If Form 4797 is not attached and an amount is present on Line 7 ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, correspond.

    2. If the taxpayer has erroneously entered an amount for Electing Small Business Trusts (ESBT) on Line 7 of Form 1041 instead of on Line 7 of Schedule G (where it is required), delete the ESBT amount from Field 0407, add that amount to the amount on Line 7 of Schedule G, enter the new Total Tax in Field 05G05 (Recapture Taxes), and assign TPNC 90 with the following literal:
      "You erroneously entered your Electing Small Business Trusts (ESBT) tax on line 7 of form 1041 instead of line 7 of schedule G. We have moved your ESBT amount to line 7 of schedule G and adjusted your total tax accordingly."

  12. Field 04BLA (Form 461 Business Loss Amount) - Taxpayer write-in amount to the left of Line 8 and is included in the total of line 8. See IRM 3.12.14.10.3.9, Field 04BLA - Form 461 Business Losses Amount, for action to take.

  13. Field 0408 (Other Income) - Transcribed from Line 8 of Form 1041. This field may be positive or negative. See IRM 3.12.14.10.3.10, Other Income, for action to take.

    • If "ELA" and an amount are present left of line 8 (Field 04BLA, see IRM 3.12.14.10.3.10, Other Income, for action to take).

    • Treat any amount entered from Form 982 as a misplaced/erroneous entry. Delete the entry and adjust any subsequent lines as necessary.

    • Treat any amount entered from Form 4972 as a misplaced/erroneous entry. Delete the entry and adjust any subsequent lines as necessary.

    • If a significant entry is present on line 8 with the notation “Section 965” (or similar language), Suspend (SSPND) with Action Code “460” on the return and continue processing.

      Note:

      A significant entry is defined as any amount other than zero.

  14. Field 0409 (Total Income) - Transcribed from Line 9 of Form 1041 (or Line 5 of Form 1041-QFT). This field may be positive or negative.

    If... Then...
    The taxpayer has made an error in the calculation of Total Income. Assign TPNC 01.
    Field 0409 contains an entry but there are no entries in Fields 0401 through 0408. Check Lines 1 through 8 of Form 1041 (Lines 1a through 4 for Form 1041-QFT/1041-N) as well as any attachments.
    • If entries are present, enter to the correct Field.

    • If entries are not present, enter the amount from Field 0409 in Field 0408.

    Field 0409 is blank or illegible. Enter the computer underprint amount in Field 0409.

    Exception:

    If Field 01FID is "4" and it is apparent that the return is non-taxable, but the taxpayer has erroneously entered data to any of Lines 1 through 22, delete the entries in Fields 0401 through 0423 and edit a large "X" across Lines 1 through 23.

Valid Taxpayer Notice Codes - Error Code 842
  1. Valid TPNCs for Error Code 842 are:

    TPNC Literal
    01 We found an error in the computation of your total income.
    15 We found an error in the computation of your gains and losses on Schedule D.
    16 We found an error in the computation of your gains and losses on Form 4797.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 845 - Basic Deductions

  1. Error Code 845 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    0410 Interest Income
    0411 Taxes
    0412 Fiduciary Fees
    0413 Charitable Deduction
    0414 Attorney/Accountant and Return Preparer Fees
    0415A Other Deductions Not Subject to 2% Floor
    0415B Net Operating Loss Deduction
    04MID Allowable Misc. Itemized Deductions (Subject to 2% Floor) (TY 2017 and prior)
    04NEX Form 1041-N Exemption Amount (Form 1041-N only)
    0416 Total Basic Deductions
    >>>> Total Basic Deductions-Computer
    0418 Income Distribution Deduction

Invalid Condition — Error Code 845
  1. Error Code 845 will generate when Field 0416 differs from Total Basic Deductions - Computer ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error.

Correction Procedures — Error Code 845
  1. Correct all misplaced entries, coding errors, and transcription errors.

    Note:

    Any negative entry in a "positive only" field will cause a math error. See IRM 3.12.14.10, Section 04 - Income and Deductions Fields.

  2. Check all fields leading to Field 0416. Also, check Form 1041 for any schedules or attachments that the taxpayer may have used in arriving at the amount in Field 0416 before assigning a TPNC.

  3. Fields 0410 must be positive. If a negative amount is present in Field 0410:

    1. GTSEC 04.

    2. Enter the amount from Field 0410 to Field 0401.

    3. Delete Field 0410.

  4. Fields 0411 through 0416 must be positive.

    If... Then...
    Negative amounts are present on Lines 11 through 15b (15c for TY 2017 and prior).
    1. Delete the negative entries.

    2. Adjust Field 0416 accordingly.

    3. GTSEC 04.

    4. Add the deleted amounts to Field 0408 and Field 0409 as a positive amount.

    5. If Error Code 845 re-displays, assign TPNC 09.

    Field 0416 contains an entry but there are no entries in Fields 0410 through 0415B (04MID for TY 2017 and prior). Check Lines 10 through 15b (15c for TY 2017 and prior) on Form 1041 as well as any attachments.
    • If entries are present, enter to the correct field.

    • If entries are not present, SSPND 211.

    Field 0416 contains a reduced entry which differs from the totals of Lines 10 through 15b (15c for TY 2017 and prior) due to the taxpayer claiming a "Tax Exempt Proration" of deductions (expenses).
    1. GTSEC 04.

    2. Add the total amount (difference in deductions) in Field 0408 and Field 0409 as a positive amount.

    3. Do not send a TPNC (the taxpayer's deduction computation is correct).

    Field 01FID is "4" and it is apparent that the return is non-taxable, but the taxpayer has erroneously entered data to any of Lines 1 through 23.
    1. Delete the entries to Fields 0401 through 0423.

    2. Edit a large "X" across Lines 1 through 23.

    Field 0416 is blank or illegible. Enter the computer underprint amount in Field 0416.
    Field 0417> does not agree with the taxpayers' entry on Line 17, Send TPNC 09.

    Note:

    If Lines 10 through 15b (15c for TY 2017 and prior) are blank but the information is provided on attachments or schedules, bring the totals forward. After perfecting Lines 10 through 14, the balance should go on Line 15a.

    Note:

    If the taxpayer checks the Box on Line 10 Form 1041 and there is an entry on Line 2b(1) or 2b(2), Form 1041 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ in Field 05G1A, enter tax amount in Field 05GVT, and continue processing.

  5. Form 1041-N -Line 11 (Exemption) of Form 1041-N is not a transcribed field. If an entry is present on Line 11:

    1. Add the Line 11 amount to the amount in Field 0415A (Line 9 - Other Deductions).

    2. Enter the Line 12 amount (Total Deductions) in Field 0416 (Total Basic Deductions).

Suspense Correction - Error Code 845
  1. Determine if reply has been received:

    If... Then...
    Reply received Enter the deduction on the appropriate line and field.
    No reply
    1. "X" out the entry on the return.

    2. Enter 3 in Field 01CCC.

    3. Delete the entry from the field (disallowing the amount of the deduction not specified).

Valid Taxpayer Notice Codes-Error Code 845
  1. Valid TPNCs for Error Code 845 are:

    TPNC Literal
    09 We found an error in the computation of your deductions.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 846 - Qualified Business Income Deduction Amount (QBID) (Qualifying Claim Check)

  1. Error Code 846 instructions follow.

Fields Displayed (EC 846)
  1. The following fields are displayed:

    Field Designators Field Name Form Line Location
    01TXP Tax Period Upper Right Page 1
    042A Ordinary Dividends Amount Line 2a
    042B2 Qualified Dividends Amount Line 2b (2)
    0403 Business Income or Losses Amount Line 3
    0405 Rents, Royalties, Partnerships, Trusts Income or Losses Line 5
    0406 Farm Income or Losses Amount Line 6
    0420 Qualified Business Income Deduction Amount Line 20
    0420> Qualified Business Income Deduction Amount Computer Line 20
    Computer
    0420V Qualified Business Income Deduction Amount Verified Line 20
    ERS Verified
    13BNC Qualified Business Net Loss Carryforward Amount Line 3, Form 8995 Line 2, Sch. C, Form 8995-A
    13QBI Qualified Income Component Amount Line 5, Form 8995 Line 27, Form 8995-A
    13RPC Qualified REIT Dividends & PTP Loss Carryforward Amount Line 7, Form 8995 Line 29, Form 8995-A
    13QRP Qualified REIT/PTP Component Amount Line 9, Form 8995 Line 31, Form 8995-A
    13NCG Net Capital Gains Amount Line 12, Form 8995 Line 34, Form 8995-A
    13TBL Total Qualified Business Loss Carryforward Amount Line 16, Form 8995 Line 6, Sch. C, Form 8995-A
    13DPD Domestic Production Activities Deduction Amount Line 38, Form 8995-A
    13TRP Total Qualified REIT Dividends & PTP Loss Carryforward Amount Line 17, Form 8995 Line 40, Form 8995-A

    Note:

    S13NP means no data present for Section 13.

Invalid Conditions (EC 846)
  1. Error Code 846 will generate when the Tax Period (Field 01TXP) is 201912 and later and Qualified Business Income Deduction Amount Verified (Field 0420V) is not significant and Qualified Business Income Deduction Amount Computer (Field 0420>) is greater than 0 (zero) and all the following are not significant:

    • Ordinary Dividends Amount (Field 042A).

    • Qualified Dividends Amount Field 042B).

    • Business Income or Losses Amount Field 0403).

    • Rents, Royalties, Partnerships, Trusts Income or Losses (Field 0405).

    • Farm Income or Losses Amount (Field 0406) is not significant.

    • Form 8995-A Domestic Production Activities Deduction Amount (Field 13DPD).

Correction Procedures (EC 846)
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. If an amount greater than 0 (zero) is present on Line 20 and Field 0420> is blank, either Form 8995 or Form, 8995-A must be attached to the return. If missing do not correspond, enter C in the clear code field and assign TPNC 61 when EC 847 generates.

  3. One or more sources of business income/(loss) must be present on a return if a Qualified Business Income Deduction is claimed on Line 20 (Field 0420):

    If... Then
    All the following are not present,
    • Ordinary Dividends Amount (Field 042A)

    • Qualified Dividends Amount (Field 042B)

    • Business Income or Losses Amount (Field 0403)

    • Rents, Royalties, Partnerships, Trusts Income or Losses (Field 0405)

    • Farm Income or Losses Amount (Field 0406) is not significant

    • Form 8995-A Domestic Production Activities Deduction Amount (Field 13DPD),

    1. Enter C in the clear code field.

Suspense Correction Procedures (EC 846)
  1. If no Form 8995 or Form 8995-A is attached, then assign TPNC 61 when EC 847 generates.

Error Code 847 - Qualified Business Income Deduction Amount (QBID) (Math Error)

  1. Error Code 847 instructions follow.

Fields Displayed (EC 847)
  1. The following fields are displayed:

    Field Designators Field Name Form Line Location
    01TXP Tax Period Upper Right Page 1
    042A Ordinary Dividends Amount Line 2a
    042B2 Qualified Dividends Amount Line 2b (2)
    0420 Qualified Business Income Deduction Amount Line 20
    0420> Qualified Business Income Deduction Amount Computer Line 20
    Computer
    0420V Qualified Business Income Deduction Amount Verified Line 20
    ERS Verified
    0423 Taxable Income Line 23
    0423> Taxable Income Computer Line 23
    Computer
    13BNC Qualified Business Net Loss Carryforward Amount Line 3, Form 8995 Line 2, Sch. C, Form 8995-A
    13QBI Qualified Income Component Amount Line 5, Form 8995 Line 27, Form 8995-A
    13RPC Qualified REIT Dividends & PTP Loss Carryforward Amount Line 7, Form 8995 Line 29, Form 8995-A
    13QRP Qualified REIT/PTP Component Amount Line 9, Form 8995 Line 31, Form 8995-A
    13NCG Net Capital Gains Amount Line 12, Form 8995 Line 34, Form 8995-A
    13TBL Total Qualified Business Loss Carryforward Amount Line 16, Form 8995 Line 6, Sch. C, Form 8995-A
    13DPD Domestic Production Activities Deduction Amount Line 38, Form 8995-A
    13TRP Total Qualified REIT Dividends & PTP Loss Carryforward Amount Line 17, Form 8995 Line 40, Form 8995-A

    Note:

    S13NP means no data present for Section 13.

Invalid Conditions (EC 847)
  1. Error Code 847 will generate when, the Tax Period (Field 01TXP) is 201912 and later and Qualified Business Income Deduction Amount Verified (Field 0420V) is not significant, and the Qualified Business Income Deduction Amount (Field 0420) is not equal to Qualified Business Income Deduction Amount Computer (Field 0420>) and the difference between the two is $1.00 or more.

Correction Procedures (EC 847)
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. If an amount is present on Line 20, Form 1041, either Form 8995 or Form, 8995-A must be attached to the return. If missing do not correspond, assign TPNC 61.

  3. Form 8995 is attached:

    1. If Line 5, Form 8995 is blank or zero, then verify the computation leading to Line 5 (Lines 2, 3, and 4) amount and enter the verified amount into Field 13QBI. If the result is zero then enter zero.

    2. If Line 9, Form 8995 is blank or zero, then verify the computation leading to Line 9 (Lines 6, 7, and 8) amount and enter the verified amount into Field 13QRP. If the result is zero, then enter zero.

  4. Form 8995-A is attached:

    1. If Line 27, Form 8995-A is blank or zero, then enter the amount from Line 16, Part II into Field 13QBI. If Line 16, Part II amount is zero then enter zero.

    2. If Line 31, Form 8995-A is blank or zero, then verify the computation leading to Line 31 (Lines 28 through 31) amount and enter the verified amount into Field 13QRP. If the result is zero then enter zero.

  5. If no other corrections are needed and the amounts for Field 0420 and 0420> differ by $1.00 or more, then assign TPNC 62.

Suspense Correction Procedures (EC 847)
  1. If no Form 8995 or Form 8995-A is attached, assign TPNC 61.

Valid Taxpayer Notice Codes (EC 847)
  1. Valid TPNCs for Error Code 847 are:

    TPNC Literals
    61 We didn't allow the Qualified Business Income Deduction claimed on Form 1041, U.S. Income Tax Return for Estates and Trusts. One of the required forms listed below was missing from your return:
    • Form 8995, Qualified Business Income Deduction Simplified Computation

    • Form 8995-A, Qualified Business Income Deduction

    62 We changed the Qualified Business Income Deduction claimed on Form 1041, U.S. Income Tax Return for Estates and Trusts because you made one or more of the following errors:
    • The amount claimed exceeds the statutory Limit.

    • The amount(s) used to determine your Qualified Business Income Deduction on Form 8995 or Form 8995-A was figured incorrectly.

    • The amount from Form 8995 or Form 8995-A was transferred incorrectly to Form 1041.

    90 Blank Notice

Error Code 848 - Exemptions and Total Tax Error

  1. Error Code 848 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01FID Fiduciary Code
    01CCC Computer Condition Code
    01TRC Trust Code
    0421 Exemption Amount
    >>>> Exemption Amount - Computer

Invalid Condition - Error Code 848
  1. Error Code 848 will generate when Field 0421 is not compatible with the Field 01FID and Total Tax is in error.

    Note:

    Grantor Trusts (Partially Taxable) and Generation Skipping Trusts can qualify as a Simple Trust ($300 exemption) or Complex Trust ($100 exemption). If the return is a Grantor Trusts (Partially Taxable) (2/3) or Generation Skipping Trusts (3/1) and Field 0421 equals $300, the computer-generated Exemption amount will be $300.00. However, if the filer-provided Exemption amount is other than $300 or $100, the computer-generated Exemption amount will be $100.

Correction Procedures - Error Code 848
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Ensure that the type of entity box checked agrees with what the name line and exemption amount indicate. If not, treat as a misplaced entry.

    Example:

    If the type of entity is checked for a decedent's estate but the name line says a trust and the exemption is for $300, then the taxpayer has checked the wrong box. The simple trust box needs to be checked and "2" entered into Field 01FID.

  3. If there are no entries below Line 23 or Schedule G, see IRM 3.12.14.8.7, Field 01TRC - Trust Code.

  4. Exemption Amounts are determined based on whether the fiduciary is filing for a decedent’s estate or trust.

    • Determine the correct Fiduciary Code and Exemption amount as follows:

      Type of Return Fiduciary Code Trust Code Exemption Amount
      Decedent's Estate 1 - $600
      Simple Trust 2 - $300
      Grantor Trust (Partially Taxable) 2 3 $100 or $300
      Complex Trust 3 - $100 or $300
      Generation Skipping Trust 3 1 $100 or $300
      Grantor Trust (Non-Taxable) 4 3 $0
      Bankruptcy Estate - Ch. 7 5 - $0
      Bankruptcy Estate - Ch. 11 6 - $0.00
      Qualified Disability Trust-IRC 642(b)(2)(C) 8 - $4,700
      ($4,400 for tax year 2022)
      ($4,300 for tax years 2020 through 2021)
      Non-Exempt Charitable or Split Interest Trust Described in IRC 4947(a)(2) 9 - $100 or $300

    • If the return is a Grantor Trust (Partially Taxable) (2/3), Complex Trust (3/-), Generation Skipping Trust (3/1), or IRC 4947(a)(2) Trust (9/-) and Field 0421 equals $300, the computer-generated Exemption amount will be $300. However, if the filer-provided Exemption amount is other than $300, the computer-generated Exemption amount will be $100.

    • Qualified Disability Trusts (QDT) may claim an Exemption amount up to $4.300 on Line 21 of Form 1041. However, the "QDT" box was not added to Section "A" of Form 1041 until TY 2002. For Tax Year 2001, the taxpayer was required to notate "SECTION 642(b)(2)(C)" in the dotted portion of Line 21. If a TY 2001 return is received and "Section 642(b)(2)(C)" is notated on Line 20, enter "8" in Field 01FID. Returns claiming up to $3,000 that do not reference "Section 642(b)(2)(C)" should be processed like all other returns that fall out to EC 848.

  5. A short period return, caused by a change of accounting period, may contain prorated amounts (i.e., a "Y" is present in Field 01CCC).

    • If this occurs, verify the taxpayer's entry and enter amount via Field 05GVT. See IRM 3.12.14.25.40.2, Correction Procedures - Error Code 857.

  6. Form 1040, Form 1040-A and Form 1040-EZ cannot be filed for a deceased taxpayer (or two deceased taxpayers on a joint return) if the return covers a Tax Period after the one in which the taxpayer(s) died.

  7. C&E corresponded for Form 1041 after making the determination that a Form 1040 needed to be converted.

    Note:

    If this correspondence has not been sent, SSPND 211 to correspond for Form 1041 if income is over $600.

  8. If Line 18 is blank and income distribution is present on Schedule B, Line 15, then GTSEC 04 and enter the amount in Field 0418. If Line 15 is blank or illegible use the lesser amount of Schedule B, Line 13 or 14.

    Note:

    This step will help eliminate rippling to other error codes.

  9. If the return is for a Decedent's Estate or a Simple, Complex, or Taxable Grantor Trust and Line 21 is blank, the computer is programmed to generate the following Exemption Amounts:

    Type of Return Exemption Amount Fiduciary Code Trust Code
    Decedent's Estate $600 1 -
    Simple Trust $300 2 -
    Grantor Trust (Partially Taxable) $300 2 3
    Complex Trust $100 3 -
    Qualified Disability Trust—IRC 642(b)(2)(C) $4,700
    ($4,400 for tax year 2022)
    ($4,300 for tax years 2020 through 2021)
    8 -
    Non-Exempt Charitable or Split Interest Trust $100 9 -

    Note:

    For additional instructions for determining Fiduciary and Trust Codes, see IRM 3.12.14.25.27.2, Correction Procedures - Error Code 830.

    1. Determine the Exemption amount as follows:

      If... Then...
      Field 0421 is blank, but Field 0422 contains an entry of $100, $300, $600, or $4,700 (QDT), Enter the amount from Field 0422 to Field 0421.

      Caution:

      Taxpayers sometimes mistakenly enter the Exemption amount on Line 22 instead of Line 21 as required. If this occurs, enter the Exemption amount provided on Line 22 to Field 0421.

      If Form 1041 has been converted from Form 1040 and taxpayer did not respond to correspondence, Issue TPNC 46.
      Form 1041 is for a Decedent's Estate and the taxpayer has used an amount other than $600 on Line 21 or if Line 21 is zero Assign TPNC 20.

      Exception:

      If the return is for a Change in Accounting Period, use the prorated amount. For additional instruction, see IRM 3.12.14.26, Manual Computation Instructions.

      If the exemption amount on Line 21, agrees with the entity information, Enter the correct codes in Fields 01FID and/or 01TRC (do not change the Exemption amount).
      The taxpayer has notated "Section 642(b)(2)(C)" on the dotted portion of Line 21
      1. Enter 8 in Field 01FID.

      2. Continue processing.

      3. Do not change the entry in Field 0421.

      The taxpayer has indicated that Form 1041 is for a "Settlement Fund"
      1. SSPND 320.

      2. Prepare Form 4227 and notate:
        "Filing requirement change needed new form possible discrepancy"

      The taxpayer claims an incorrect Exemption amount Assign TPNC 20.
      There is no exemption amount on Line 21 and no type of entity box is checked, Determine the correct code by using the name line or research INOLE. Enter the correct codes in Fields 01FID and/or 01TRC
      Line 21 of Form 1041 is zero, the return has Taxable Income, and it cannot be determined whether the return is for a Simple, Complex, or Grantor Trust (Partially Taxable) Assign Fiduciary Code "3" in Field 01FID.

      Note:

      Qualified Disability Trusts (QDT) may claim an Exemption amount up to $4,700 on Line 21 of Form 1041. However, the "QDT" box was not added to Section A of Form 1041 until TY 2002. For Tax Year 2001, the taxpayer was required to notate "Section 642(b)(2)(C)" in the dotted potion of Line 20. If "Section 642(b)(2)(C)" is notated on Line 20, enter "8" in Field 01FID.

  10. See IRM 3.12.14.26, Manual Computation Instructions.

Valid Taxpayer Notice Codes - Error Code 848
  1. Valid TPNCs for Error Code 848 are:

    TPNC Literals
    20 We found an error in the amount shown as your exemption.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    46 According to our records, you should file as an Estate using Form 1041 instead of filing Form 1040. We transferred the information submitted on your Form 1040 to Form 1041 and processed it using the applicable exemption amount and tax rates for an estate return.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 851 - Total Special Deduction Amount

  1. Error Code 851 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01FID Fiduciary Code
    01CCC Computer Condition Code
    01TRC Trust Code
    01MSC Reserved
    0418 Income Distribution Deduction
    0419 Estate Tax Deduction Amount
    0420 Qualified Business Income Deduction Amount
    0420> Qualified Business Income Deduction Amount Computer
    0420V Qualified Business Income Deduction Amount Verified
    0421 Exemption Amount
    >>>> Exemption Amount - Computer
    0422 Total Special Deductions Amount
    >>>> Total Special Deductions Amount Computer

    Note:

    The literal "Section 04 Not Present" will display if no entries are in Section 04.

Invalid Condition - Error Code 851
  1. Error Code 851 will generate when Field 0422 (Total Special Deduction Amount) differs from Total Special Deduction Amount Computer ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error.

Correction Procedures — Error Code 851
  1. Correct all misplaced entries, coding errors, and transcription errors. Also, check all attachments to ensure that all entries were brought forward correctly.

    • Any negative entry in a positive only field will cause a math error.

  2. If the taxpayer indicated a negative amount on Line 19:

    1. Delete the negative entries.

    2. Assign TPNC 09.

  3. Field 0418 (Income Distribution Deduction) - Transcribed from Line 18 of Form 1041. This field should be positive. Taxpayer intent should be used to determine whether the entry is negative or positive.

    Exception:

    If a "Final" return, this field can be a negative amount. Trusts are allowed to distribute losses to their beneficiaries.

    1. If Line 9 is greater than Line 16 and Line 18 is blank, check Line 15 of Schedule B (Form 1041).

      If... Then...
      An entry is present on Line 15 of Schedule B or can be computed from the lesser of Line 13 or 14 of Schedule B Enter the amount in Field 0418.
      Line 15 of Schedule B is blank and cannot be computed from the lesser of Line 13 or 14 of Schedule B Assign TPNC 09.

  4. Field 0419 (Estate Tax Deduction) - Transcribed from Line 19 of Form 1041. Field 0419 must always be positive.

    1. If the taxpayer indicated a negative amount in Field 0419, delete the negative entry and assign TPNC 09.

  5. Field 0420 (Qualified Business Income Deduction Amount) - Transcribed from Line 20 of Form 1041. Field 0420 must always be positive and is valid for Tax Period 201912 and later.

  6. Field 0420> (Qualified Business Income Deduction Amount Computer) - This field is the computer underprint for Field 0420 and valid for Tax Period 201912 and later.

  7. Field 0420V (Qualified Business Income Deduction Amount Verified) - This field is used to set the computer underprint 0420> to $0 by entering a 1 into Field 0420V. This field will only be used when instructed by this IRM to do so.

    Note:

    If Field 0420 differs from Field 0420V and the taxpayer has computed line 15, Form 8995 correctly, enter 1 into Field 0420V.

  8. Field 0421 (Exemption Amount) - Transcribed from Line 21 of Form 1041. Field 0420 must always be positive.

    1. If Error Code 851 generates because of a correction made to the Exemption amount in Error Code 848, assign TPNC 20.

    2. If the computer underprint displays an amount other than the amount shown by the taxpayer on Line 21, check for transcription errors in Fields 01FID and 01TRC. Correct any transcription errors found.

  9. (Exemption Amount Computer) - This is a non-correctable field generated only for returns containing Fiduciary Codes "1" , "2" , "3" , "8" , or "9" .

  10. Field 0422 (Total Special Deductions) - Transcribed from Line 22 of Form 1041 (or Line 10 of Form 1041-QFT). Field 0422 can be positive or negative. If Lines 18 through 21 were added incorrectly, issue TPNC 09.

    Note:

    Treat any amount entered from Form 982 and/or Form 4972 as a misplaced/erroneous entry. Delete the entry and adjust any subsequent lines as necessary.

Valid Taxpayer Notice Codes - Error Code 851
  1. Valid TPNCs for Error Code 851 are:

    TPNC Literal
    09 We found an error in the computation of your deductions.
    20 We found an error in the amount shown as your exemption.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 854 - Taxable Income

  1. Error Code 854 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    0409 Total Income
    >>>> Total Income Computer
    0416 Total Basic Deductions
    >>>> Total Basic Deductions Computer
    0417> Adjusted Total Income Computer
    0422 Total Special Deductions
    >>>> Total Special Deductions Computer
    0423 Taxable Income
    >>>> Taxable Income Computer

Invalid Condition - Error Code 854
  1. Error Code 854 will generate when Field 0423 (Taxable Income) differs from Taxable Income Computer ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error.

Correction Procedures - Error Code 854
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. If there are no entries below Line 23 or Schedule G: see IRM 3.12.14.8.7, Field 01TRC - Trust Code.

  3. Field 0417> - A computer-generated field that is computed by subtracting Line 16 from Line 9.

  4. Check all fields leading to Field 0423. Also, check Form 1041 for any schedules or attachments that the taxpayer may have used in arriving at the amount in Field 0423 before assigning a TPNC.

    Exception:

    If Field 01FID is "4" and it is apparent that the return is non-taxable, but the taxpayer has erroneously entered data to any of Lines 1 through 23, delete the entries in Fields 0401 through 0423 and edit a large "X" across Lines 1 through 23.

  5. Treat any amount entered from Form 982 and/or Form 4972 as a misplaced/erroneous entry. Delete the entry and adjust any subsequent lines as necessary.

  6. If the deductions are in error, send TPNC 09.

  7. If no other errors are found, send TPNC 04.

Valid Taxpayer Notice Codes - Error Code 854
  1. Valid TPNCs for Error Code 854 are:

    TPNC Literal
    04 We found an error in the computation of your taxable income.
    09 We found an error in the computation of your deductions.
    20 We found an error in the amount shown as your exemption.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    46 According to our records, you should file as an Estate using Form 1041 instead of filing Form 1040. We transferred the information submitted on your Form 1040 to Form 1041 and processed it using the applicable exemption amount and tax rates for an estate return.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 857 - Gross Tax

  1. Error Code 857 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    042B2 Qualified Dividends
    0423 Taxable Income
    >>>> Taxable Income Computer
    05G1A Schedule G Gross Tax
    >>>> Schedule G Gross Tax Computer
    05TRS> Tax Per Tax Rate Schedule Computer
    05G1D Schedule G Total Tax
    >>>> Schedule G Total Tax Computer
    05GVT Schedule G Total Tax Verified
    1017 Schedule D (Net Short-Term Gain or Loss)
    1018A Schedule D Net Long-Term Gain or Loss
    1018B Schedule D Unrecaptured Section 1250 Gain
    1018C Schedule D Line 18c (28% Rate Gain or Loss)
    1019 Schedule D Net Gain or Loss
    1043 Schedule D Alternative Tax
    >>>> Schedule D Alternative Tax Computer
    06D4E Schedule D Form 4952 Net Gain From Disposition of Property
    06D4G Schedule D Form 4952 Investment Income

Invalid Condition - Error Code 857
  1. Error Code 857 will generate when Field 05G1A (Gross Tax) differs from its underprint (Gross Tax Computer) ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error and outside tolerance.

    • The computer underprint is the lesser of the following calculations of tax... the tax rate schedule (05TRS>) or the Schedule D Alternative Tax (Field 1043).

Correction Procedures - Error Code 857
  1. Correct all misplaced and omitted entries, coding errors, and transcription errors.

    Note:

    See Exhibit 3.12.14-28, Error Code 857 - Resolution Checklist, for common transcription errors and resolutions.

  2. If Form 1041 is missing page 2 or Sch G is blank, enter the amount from Line 24 of the 1041 to Field 05G1A and Field 05G1D.

  3. If Lines 24, 28, and Schedule G are blank, send TPNC 41 to inform taxpayer that we will figure the tax for them.

  4. If there are no entries below Line 23 or Schedule G: see IRM 3.12.14.8.7, Field 01TRC - Trust Code.

    If... Then...
    The Grantor type trust box is checked or
    • The return has a notation or stamp that the entity is a Non-taxable Grantor trust, or

    • There is any other indication that the entity is Non-taxable,

    1. GTSEC 01 and enter 4 in Field 01FID and 3 in Field 01TRC.

    2. Delete Sections 04, 06, and 10.

  5. Determine whether EC 857 generated due to a previous error or an additional math error was made. If no additional error was made, ripple the previous TPNC.

Field 05G1A (Schedule G Gross Tax)
  1. Field 05G1A is the taxpayer's entry on Schedule G, Line 1a, the Gross Tax determined by the taxpayer, from either the Tax Rate Schedule (Field 05TRS>)or Schedule D Alternative Tax (Field 1043).

    Caution:

    Verify transcription of Field 1043

    Note:

    If the taxpayer checks the Box on Line 10 Form 1041 and there is an entry on Line 2b(1) or 2b(2), Form 1041 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ in Field 05G1A, enter tax amount in Field 05GVT, and continue processing.

    If... Then...
    Field 05G1A> amount is the same as Field 05TRS>, Assign TPNC 05.
Field 05TRS> (Tax per Tax Rate Schedule)
  1. Field 05TRS> is the computer-generated tax computation, determined by the Form 1041, Tax Rate Schedule.

    • Field 05TRS> is a non-correctable field.

  2. The amount reported in Field 05TRS> should be the same as the taxpayer's entry on Schedule G, Line 1a, unless the tax was determined using Schedule D. Then Field 1043 should equal Line 1a.

    • An entry on Line 2(b)2 will trigger the computation of Capital Gains and Losses, whether a Schedule D was filed or not. It is transcribed, but not used in the calculation of Total Income (Line 9). If the taxpayer fails to use the lower Capital Gains tax rate, assign a TPNC 24.

  3. The computer will compute tax for a 12 month period.

    • If the taxpayer has annualized his Schedule D computation, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and enter into Field 05GVT,

    • On short period returns, the computer calculation may be inaccurate and manual computation will be required. See IRM 3.12.14.26, Manual Computation Instructions.

  4. The formula for computing Annualized Gross Tax using the Tax Rate Schedule:

    Step Computation
    1 (Months in Short Period ÷ 12) × Exemption Allowed = Prorated Exemption (Line 20)
    2 Line 9 − (Line 16 + Line 18 + Line 19 + Line 20) = Taxable Income (Line 22)
    3 Taxable Income × (12 ÷ Months in Short Period) = Annualized Income
    4 Annualized Income × Applicable Tax Rate = Annualized Tax
    5 Annualized Tax × (Months in Short Period ÷ 12) = Annualized Gross Tax

    Note:

    If the taxpayer has used days to compute tax, verify the computations using days instead of months.

Field 1043 (Schedule D - Line 43)
  1. Field 1043 should be the same as the entry on Schedule G, Line 1a, if the tax was determined using Schedule D (Field 1043).

    • If Line 43 is blank and there is an entry on Line 45, enter that amount into Field 1043.

  2. The underprint for Field 1043 (>>>>) is the tax per computer and is based on the lines transcribed from Form 1041 (Field 042B2), Schedule D, Part III (Fields 1017, 1018A, and 1019,) and Form 4952 (Fields 06D4E and 06D4G).

    Note:

    Data will only transcribe amounts in Column 2. These amounts, on Lines 15, 18a, and 19 of Schedule D, represent the capital gains that are taxable income to the Estate or Trust.
    Schedule B, Line 3 is brought forward from Column 1 of Schedule D, Line 19, and is the capital gains that are taxable income to the beneficiary. (If the taxpayer calculates the alternate Schedule D tax, the amount entered on Line 22 of Part V, Schedule D can also be used to determine what to enter in column 2.)

  3. If necessary, perfect Fields 042B2, 1017, 1018A and 1019 as follows:

    Note:

    Income Distribution, Schedule B, Line 3 can be used to determine if the capital gain is taxable to the estate or the beneficiary.

    If... And... Then...
    Field 042B2 is blank, Schedule D, Line 23 has an entry, Enter that amount.
    It is determined that the capital gains are not taxable to the Estate or Trust, taxpayer has made entries in column 1, and column 2 is blank, Do not make entries in 1017, 1018A, and 1019.
    There are entries in Column 2 of Lines 17, 18a, and 19,   Enter those amounts in 1017, 1018A, and 1019.
    Schedule D, Line 17, Column 2 is blank, Schedule D, Line 17, Column 3 has an entry,
    - or -
    Schedule D, Line 7 has an entry,
    Enter that amount in Field 1017.
    Schedule D, Line 18a, Column 2 is blank, Schedule D, Line 18a, Column 3 has an amount,
    - or -
    Line 16 has an entry,
    Enter that amount Field 1018A.
    Schedule D, Line 19, Column 2 is blank,   Enter the combined total amount of 1017 and 1018A into Field 1019.
  4. If Line 4 of Form 1041, has an entry and Schedule D is not attached or incomplete (only total tax completed):

    Reminder:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    If... Then...
    Line 4 is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ Correspond.

    Note:

    See Exhibit 3.12.14-39 for No Reply Procedures.

    Field 05TRS> is greater than Field 05G1A and Line 4 is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ Accept the taxpayer's figures by entering the amount in Field 05G1D into 05GVT.
    Field 05TRS> is less than Field 05G1A Assign TPNC 05.
  5. If Line 4 of Form 1041 has an entry and Schedule D is attached:

    If... Then...
    If the taxable income, from Line 22, Form 1041, is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and Line 43 and the underprint are both blank or zero, Assign TPNC 24.
    The taxpayer has transferred the tax from Schedule D incorrectly, and the amount on Line 43 (Sch D) matched >>>> Field 1043 Assign TPNC 05.
    The taxpayer correctly computes Line 43, and incorrectly computes Line 45, which is entered on Line 1a, Schedule G, Assign TPNC 24.
    The taxpayer has transferred and/or figured the tax from Schedule D incorrectly, and the amount on Line 43 (Sch D) does not match >>>> Field 1043. Assign TPNC 24.

Field 06D4E - Form 4952, Line 4e
  1. This field is transcribed from Form 4952, Investment Interest Expense Deduction, Line 4e.

    • This field is used to calculate Schedule D, Line 25.

    • If Form 4952 is not attached and the amount is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 25, correspond.

    • If Form 4952 is not attached and the amount is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 25, enter the amount in Field 06D4F.

Field 06D4G - Form 4952, Line 4g
  1. This field is transcribed from Form 4952, Investment Interest Expense Deduction, Line 4g.

    • This field feeds into Schedule D, Line 25 and is used to calculate Alternative Tax.

    • If Form 4952 is not attached and the amount is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 25, correspond.

    • If Form 4952 is not attached and the amount is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Line 25, enter the amount in Field 06D4G.

    • If there is a negative entry, change the entry to zero and allow the Schedule D tax. Send TPNC 24.

Other Taxes Indicated
  1. Other Taxes - If the taxpayer indicates that they are liable for "Other Taxes" and has adjusted line 1a by the amount of other taxes, make the adjustment in Field 05GVT, as follows:

    If... Then...
    The difference between the underprint and the transcribed amount equals the write-in amount,
    1. Manually verify the taxpayer’s amount for line 1d, by adding their amounts on lines 1a through 1c.

    2. Enter the verified amount for line 1d into field 05GVT.

    Note:

    Examples of Other Taxes are Form 8978, Form 4970, Form 8621, Form 8697, IRC 453A(C), IRC 641(C), IRC 644, or "Electing Small Business Trust" (a.k.a. "ESBT" or "Small Business Trust" ).

    Exception:

    IRC 1291 see paragraph (3) below for new instructions.

  2. ESBT - Taxpayers are instructed to report a special tax for ESBT by checking the "ESBT" box in Section "A" (Type of Entity) of Form 1041. If the taxpayer has checked the ESBT box in Section "A" or has notated "Electing Small Business Trust" , "ESBT" or "IRC 641(c)" and has entered the ESBT amount on Line 1a of Schedule G, compute Line 1d using the taxpayer's Line 1a amount and enter in Field 05GVT.

  3. Sometime taxpayers paying write-in IRC 1291 tax may also pay interest on that tax and indicate it on Form 1041, page 1, bottom margin. Add both the IRC 1291 tax and interest to Fields 0524 and 05MCT.

  4. See IRM 3.12.14.26, Manual Computation Instructions.

Valid Taxpayer Notice Code - Error Code 857
  1. Valid TPNCs for Error Code 857 are:

    If... Then...
    05 We found an error in the computation of your total income tax.
    20 We found an error in the amount shown as your exemption.
    24 We changed your Form 1041, U.S. Income Tax for Estates and Trusts because:
    • You computed your Alternative Tax incorrectly, or

    • We computed your tax using the Alternative Tax because it reduced your tax.

    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    41 We computed your tax for you.
    46 According to our records, you should file as an Estate using Form 1041 instead of filing Form 1040. We transferred the information submitted on your Form 1040 to Form 1041 and processed it using the applicable exemption amount and tax rates for an estate return.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 860 - Alternative Minimum Tax

  1. Error Code 860 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    0417> Adjusted Total Income
    0419 Estate Tax Deductions
    0420 Qualified Business Income Deduction
    0420> Qualified Business Income Deduction Computer
    0420V Qualified Business Income Deduction Verified
    0421 Exemption Amount
    >>>> Exemption Amount - Computer
    05G1A Schedule G Gross Tax Amount
    >>>>> Schedule G Gross Tax Amount Computer
    05G1C Schedule G Alternative Minimum Tax
    >>>> Schedule G Alternative Minimum Tax Computer
    06I22 Schedule I Alternative Minimum Tax Net Operating Loss Deduction (NOLD)
    06I23 Schedule I Adjusted Alternative Minimum Taxable Income
    06I24 Schedule I Income Distribution Deduction
    06I51 Schedule I Alternative Minimum Foreign Tax Credit
    06I52> Schedule I Tentative Minimum Computer
    06I56> Schedule I Line 56 Computer
    06I61> Schedule I Line 61 Computer
    06I65> Schedule I Line 65 Computer
    06I74> Schedule I Line 74 Computer
    06I79> Schedule I Line 79 Computer
    06I80> Schedule I Line 80 Computer
    06I81> Schedule I Line 81 Computer
    06IAV Schedule I Alternative Minimum Tax Verified
    1017 Schedule D (Net Short-Term Gain or Loss)
    1018A Schedule D (Net Long-Term Gain or Loss)
    1018B Schedule D (Unrecaptured Section 1250 Gain)
    1018C Schedule D (28% Rate Gain or Loss)
    1019 Schedule D (Total Net Gain or Loss)
    1043 Schedule D Alternative Tax
    >>>> Schedule D Alternative Tax Computer
    06D4E Schedule D Form 4952 Disposition Property Income
    06D4G Schedule D Form 4952 Investment Income

Invalid Condition - Error Code 860
  1. Error Code 860 will generate when Field 05G1C (Alternative Minimum Tax) differs from its underprint (Alternative Minimum Tax-Computer) ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error.

Correction Procedures - Error Code 860
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Research for the following signs that Schedule I should not have been transcribed:

    • Schedule I is for a different tax period.

    • Line 1, Schedule I does not match Line 17, Form 1041.

    • Schedule G, Line 1c, has no entry.

    • Form 8801 is attached.

    • "Alt Min Tax" is notated on Schedule I.

    • "Electing Small Business" is notated on Schedule I or the ESBT (S portion only) check box is checked in box A, page 1, Form 1041.

    • "Small Business" or "S-Corporation Portion" is notated on Schedule I.

    If... Then...
    None of the above indicators are present, GTSEC 06 and 10 and ensure all fields are transcribed correct.
    Any of the above indicators are present, DLSEC 06.

  3. Field 05G1C is transcribed from Line 1c of Schedule G (Form 1041) and is supported by Schedule I (Form 1041).

    1. For Tax Periods 198912 and later, if Field 05G1C has an underprint, determine if an entry is present on Line 1c of Schedule G (Form 1041):

      If... Then...
      Field 05G1C contains an entry ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and Schedule I is not attached, or the taxpayer has attached a prior year Schedule I or Form 6251 in its place, Correspond.
      • Upon reply, continue processing based on the information received.

      • If no reply, enter the taxpayer's amount in Field 06IAV and enter 3 in Field 01CCC.

      Field 05G1C contains an entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and Schedule I is attached but contains no entries on any of the transcribed lines (Lines 22, 23, 24, and 51), Enter $1 in Field 06IAV and continue processing the return.
      An entry is present in any of the Section 06 fields and there are no entries present in any of the Section 04 fields and it is apparent that Form 1041 is a non-taxable return (i.e., a "4" is present in Field 01FID and a "3" is present in Field 01TRC) and/or the taxpayer has notated that they are a Non-Taxable Grantor Trust on the return, DLSEC 06.
      Field 05G1C contains an entry≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ Enter the amount in Field 06IAV.

    Note:

    In the case of a taxpayer error on a manual computation return, if the tax examiner's computation disagrees with both the computer-generated amount and the taxpayer's amount, the "Rule of Two" is not satisfied until a second examiner's computation arrives at the same results as the first examiner's computation.

  4. Determine if Field 06I24 equals Line 42 of Schedule I.

    If... And... Then...
    Line 24 is blank, Line 42 has an amount, Enter Line 42 amount in Field 06I24.
    Taxpayer has used a negative amount on Sch I, Line 24 (Field 06I24), the tax computation is greater than the underprint, Accept the taxpayer's amount on Line 1c, Schedule G and enter in Field 06IAV.

  5. Determine if Field 06I52> equals Line 52 of Schedule I.

    Caution:

    Ensure that the Schedule I goes with the return by seeing if Schedule I, Line 54 is the same as Form 1041, Schedule G, Line 1c. If the amounts are different, the Schedule I is for a prior year return. Correspond with taxpayer for the correct Schedule I.

    If... Then...
    Field 06I52> equals Line 52 of Schedule I, Assign TPNC 23.

    Note:

    EC 863 should then display.

    Field 06I52> does not equal Line 52 of Schedule I,
    1. Determine if manual computation is necessary.

    2. See Items (7) and (8), below.

  6. If Error Code 860 is present, the return is for Tax Year 2001 or prior, and entries are present in any of Fields 06I02 through 06i51, delete the entries in Fields 06I02 through 06i51 and process as follows:

    1. Enter the amount from Line 7 of Schedule I in Field 06I22.

    2. Enter the amount from Line 9 of Schedule I in Field 06I24.

    3. Enter the amount from Line 36 of Schedule I in Field 06I51.

  7. If a short period return displays due to the taxpayer annualized Alternative Minimum Tax:

    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ from Line 1c, Schedule G.

    2. Enter the amount in Field 06IAV.

  8. If entries are present in Part IV of Schedule I:

    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on Schedule I, Line 54.

    2. Enter the amount in Field 06IAV. If taxpayer has computed the amount to zero ($0), enter $1 in Field 06IAV.

  9. If all corrections have been made and the computer's figure is correct, assign TPNC 23.

Valid Taxpayer Notice Codes — Error Code 860
  1. Valid TPNCs for Error Code 860 are:

    TPNC Literal
    05 We found an error in the computation of your total income tax.
    23 We found an error in the computation of the Alternative Minimum Tax.
    24 We changed your Form 1041, U.S. Income Tax for Estates and Trusts because:
    • You computed your Alternative Tax incorrectly, or

    • We computed your tax using the Alternative Tax because it reduced your tax.

    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 861 - Net Investment Income Tax

  1. Error Code 861 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    28001 Taxable Interest
    28002 Ordinary Dividends
    28003 Annuity Non-qualifying Plans
    2804C> Rents & Royalties Adjustments Computer
    2805D>> Rents & Royalties Adjustments Computer
    28006 Changed Investment Income
    28007 Other Modified Investment Income
    28008 Total Investment Income
    >>>>> Underprint Total Investment Income - Computer
    28011 Total Deductions and Modifications
    >>>>> Underprint - Total Deductions and Modifications - Computer
    28012> Net Investment Income Computer
    2818C> Undistributed Net Investment Income Computer
    2819C> Adjusted Gross Income Less Highest Tax Bracket Computer
    28020 Lessor of Undistributed Net Investment Income or Adjusted Gross Income Less Highest Tax Bracket
    >>>>> Lessor of Undistributed Net Investment Income or Adjusted Gross Income Less Highest Tax Bracket Generated
    2820V (ERS Input Only)
    28021 Net Investment Income Tax
    >>>>> Net Investment Income Tax Computer
    05G05 Net Investment Income Tax - Schedule G

    Note:

    S28NP means no section 28 data is present.

Invalid Condition - Error Code 861
  1. Error Code 861 will generate when any of the following conditions occur on Form 1041 or Form 1041-QFT:

    • If Field 28008 differs from its underprint ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡,

    • If Field 28011 differs from its underprint ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡,

    • If Field 28020 differs from its underprint ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡,

    • If Field 28021 differs from its underprint ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, or

    • If Field 28021 differs from Field 05G05, (Schedule G - Line 5, Net Investment Income Tax) ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

Correction Procedures - Error Code 861
  1. Correct all misplaced entries, coding errors, and transcription errors.

    Reminder:

    It is important to GTSEC 28 and verify the transcription of Form 8960.

  2. Form 8960, Net Investment Income Tax must be attached to Form 1041 if any entry (except zero or blank) is present on Line 5, Schedule G, of Form 1041. Correspond if Form 8960 is missing.

  3. If there is an entry on Line 8 and no entries are on Lines 1 through 7, use the following:

    • Line 1, Form 8960 comes from Line 1, Form 1041.

    • Line 2, Form 8960 comes from Line 2a, Form 1041.

    • Line 4a, Form 8960 comes from Line 5, Form 1041.

    • Line 4c, Form 8960 is the total of Lines 4a and 4b.

    • Line 5a, Form 8960 comes from the total of Lines 4 and 7, Form 1041.

    • Line 5d, Form 8960 is the total of Lines 5a, 5b, and 5c.

      Note:

      If the entries still do not add up, use Line 7, Form 8960 for the difference, so that the total equals the amount on Line 8.

  4. Only the following fields may contain negative amounts:

    • 2804A

    • 2804B

    • 2805A

    • 2805B

    • 2805C

    • 28006

    • 28007

    • 28008 and the underprint.

  5. If there is a negative amount in any other field, delete them except any negative entries in Field 05G05. Change negative entry in Field 05G05 to a positive amount and send TPNC 70 when EC 861 falls out. Then ripple the TPNC 70 when the returns fall out for EC 902.

  6. If there is an entry in Field 28011 and no entries in Fields 2809A through 28010: input the amount in Field 28011 into Field 28010.

  7. If there is an entry in Field 28020 and no entries in Fields 2819A through 28019C>: input the amount in Field 28020 into Field 2819A.

  8. If no misplaced entries, coding errors, and transcription errors are found, bring up the underprints for Field 28008 and/or Field 28011. If there is still a difference between the taxpayer's amount and the computer amount, in either Field 28021 or Field 05G05, use TPNC 70.

  9. Form 1041-QFT only may be a consolidated return for multiple accounts. A consolidated Form 8960 is attached to the return, indicated by a write-in to the right of Line 19b, Form 8960. This indicates the number of accounts being consolidated. Each account is entitled to reduce their AGI by the highest tax bracket which is $14,450 for Tax Period 202312 and later (See Exhibit 3.12.14-31 for prior year highest tax bracket amounts). The ERS tax examiners will:

    1. Subtract 1 from the write in number.

    2. Multiply that number by $14,450 (See Exhibit 3.12.14-31 for prior year highest tax bracket amounts).

    3. That total should equal the difference between the taxpayer's amount and the computer amount.

    4. If it does, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ by inputting the amount into Field 2820V.

  10. Form 1041-QFT only if the amount does not equal the difference, then the ERS tax examiner will:

    1. Add $14,450 to your total and subtract that total from Line 19a, AGI to get Line 19c (See Exhibit 3.12.14-31 for prior year highest tax bracket amounts).

    2. Enter the smaller of the Line 18c entry on the Form 8960, or the total you get for Line 19c into 2820V.

  11. If no reply is received to our correspondence requesting Form 8960, follow these no reply instructions:

    • Delete the entry in Field 05G05,

    • Accept the total tax from Line 9, Schedule G using Field 05MCT, and

    • Input CCC 3.

Valid Taxpayer Notice Codes - Error Code 861
  1. Valid TPNCs for EC 8861 are:

    TPNC Literal
    70 We changed the Net Investment Income Tax on your Form 8960 because there was an error due to:
    • The computations used for Line 8, Line 11, Line 20, and/or Line 21, and/or

    • The amount transferred from Line 21 to Line 4 on 1041, Schedule G.

    90 Blank Notice

Error Code 863 - Schedule G Total Tax

  1. Error Code 863 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01CCC Computer Condition Code
    01TXP Tax Period
    01ADC Audit Code
    05G1A Schedule G Gross Tax
    >>>> Schedule G Gross Tax - Computer
    05G1B Schedule G Tax on Lump Sum Distributions
    05G1C Schedule G Alternative Minimum Tax
    >>>> Schedule G Alternative Minimum Tax - Computer
    05G1D Schedule G Total Tax
    >>>> Schedule G Total Tax Computer
    05GVT Schedule G Total Tax Verified

Invalid Condition - Error Code 863
  1. Error Code 863 will generate when Field 05G1D (Schedule G - Total Tax) differs from its underprint (Schedule G - Total Tax Computer) ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error.

Correction Procedures - Error Code 863
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Check all attachments to ensure that the entries were brought forward correctly.

Field 05G1A (Schedule G Gross Tax)
  1. Field 05G1A represents the taxpayer's entry on Line 1a of the Schedule G.

  2. Line 1a (Gross Tax) is determined by the taxpayer from either the Tax Rate Schedule or from Line 43, Schedule D.

    Note:

    If the taxpayer checks the Box on Line 10 Form 1041 and there is an entry on Line 2b(1) or 2b(2), Form 1041 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ in Field 05G1A. Enter the taxpayer amount from line 1d into Field 05GVT, and continue processing.

Field 05G1B (Tax on Lump-Sum Distributions - Form 4972)
  1. The amount reported in Field 05G1B should be the same as the taxpayer's entry on Line 1b of Schedule G (Tax on Lump-Sum Distributions - Form 4972).

  2. Verify the amount claimed in Field 05G1B with Line 30 of Form 4972 (Line 7 if an entry is not present on Line 30).

    If... Then...
    The amount in Field 05G1B and Form 4972 are not equal Enter the lesser amount in Field 05G1B.
    The lessor amount is zero or blank and the Form 4972 is attached Delete the entry in Field 05G1B.
    Field 05G1B is present ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ but Form 4972 is not attached Correspond for the missing Form 4972 (only if Code & Edit has not already done so).
    • Upon reply, process based on the information received.

    • If no reply, enter CCC "3" and continue processing the return.

    Field 05G1B is present ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ but Form 4972 is not attached
    1. Allow the entry.

    2. Continue processing the return.

    3. Do not correspond.

Field 05G1C (Alternative Minimum Tax - Schedule I)
  1. Field 05G1C is transcribed from Line 1c of Schedule G (Form 1041) and is supported by Schedule I, line 54 (Form 1041).

Field 05G1D (Total Gross Tax)
  1. The amount reported in Field 05G1D should be the same as the taxpayer's entry on Line 1d of the Schedule G (Page 2 of the Form 1041).

    Caution:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ on returns with a tax period after 200405 but before 200412 and the taxpayer computed the 15% tax on post May 5th gains using a 2003 Schedule D or attachment.

  2. The underprint for Field 05G1D displays the computer-generated Total Tax and is determined by adding Line 1b and 1c to the lesser of Field 05TRS> or underprint for Field 1043(>>>>)from Line 1a of Schedule G.

  3. If the taxpayer has listed other taxes as a write-in on the dotted portion of line 1d, see IRM 3.12.14.25.43.2.5, Field 05GVT (Schedule G - Total Gross Tax Verified).

  4. Field 1914 (Form 8978) - Use CC GTSEC 19 to check for an entry in Field 1914. If there is an amount in Field 1914, see IRM 3.12.14.25.43.2.5, Field 05GVT (Schedule G - Total Gross Tax Verified).

  5. If the taxpayer made an error figuring adding lines 1a through 1c of Schedule G, issue TPNC 05.

Field 05GVT (Schedule G - Total Gross Tax Verified)
  1. Field 05GVT is an ERS Input Only field that will be used whenever the computer is unable to calculate the correct amount for Gross Tax (Line 1d of Schedule G).

    • Field 05GVT represents the total of Lines 1a through 1c on Schedule G.

  2. Other Taxes - If the taxpayer indicates that they are liable for "Other Taxes" on line 1d, Schedule G (Form 1041), determine Field 05GVT as follows:

    If... Then...
    The difference between the underprint and the transcribed amount equals the write-in amount Enter the taxpayer figure for Total Tax (line 1d) in Field 05GVT.
    The difference between the underprint and the transcribed amount does not equal the write-in amount
    1. Manually verify Line 1d of Schedule G using the write-in amount.

    2. Enter the manually verified Line 1d amount in Field 05GVT.

    3. If there is a math error, assign the appropriate TPNC or prepare Letter 3833C to explain the adjustment.

    Note:

    Examples of Other Taxes are Form 8978, Form 4970, Form 8621, Form 8697, IRC 453A(C), IRC 641(C), IRC 644, IRC 1291 or "Electing Small Business Trust" ("ESBT" or "Small Business Trust" ).

  3. Field 1914 (Form 8978) - Use CC GTSEC 19 to check for an entry in Field 1914. If there is an amount in Field 1914, do the following...

    Note:

    This amount is transcribed from line 14, Form 8978.

    If And Then
    The amount in Field 1914 is a positive amount, The difference between Field 05G1D and its underprint equals the amount in Field 1914, Enter the taxpayer figure for Total Tax (line 1d) in Field 05GVT.
    The amount in Field 1914 is a positive amount, The difference between Field 05G1D and it’s underprint does not equal the amount in Field 1914,
    1. Manually verify Line 1d of Schedule G by adding the amount in Field 1914 to the total of lines 1a through 1c, Schedule G.

    2. Enter the manually verified Line 1d amount in Field 05GVT.

    3. If there is a math error, assign the appropriate TPNC or prepare Letter 3833C to explain the adjustment.

    The amount in Field 1914 is a negative amount,   Do not adjust Field 05GVT by the amount in Field 1914.

  4. ESBT - Taxpayers are instructed to report a special tax for Electing Small Business Trusts (ESBT) by checking the "ESBT" box in Section "A" (Type of Entity) of Form 1041. If the taxpayer has checked the ESBT box in Section "A" or has notated "Electing Small Business Trust" , "ESBT" or "IRC 641(c)" and has entered the ESBT amount on Line 1a of Schedule G, compute Line 1d using the taxpayer's Line 1a amount and enter in Field 05GVT.

  5. Sometimes, taxpayers paying write-in IRC 1291 tax may also pay interest on that tax and indicate it on Form 1041, page 1, bottom margin. Add both the IRC 1291 tax and interest to Fields 0523 and 05MCT.

  6. See IRM 3.12.14.26for Manual Computation Instructions.

Valid Taxpayer Notice Codes - Error Code 863
  1. Valid TPNCs for Error Code 863 are:

    TPNC Literal
    05 We found an error in the computation of your total income tax.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    41 We computed your tax for you.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 864 - Clean Vehicle Credit (CVC) Disallowance

  1. Fields Displayed:

    Field Designator Field Description Form Line
    01TXP Tax Period Edited top right margin of Form 1041
    311VI Vehicle identification number (VIN) for 1st Sch. A Part I, Line 2, 1st Schedule A
    311DT Placed in service date for 1st Sch. A Part I, Line 3, 1st Schedule A
    31109 Tentative credit amount for 1st Sch. A Part II, Line 9, 1st Schedule A
    31111 Credit amount for business use of new clean vehicle for 1st Sch. A Part II, Line 11, 1st Schedule A
    >>>>> Computer amount for Field 31111 Part II, Line 11, 1st Schedule A (computer)
    31117 Smaller of Line 15 or Line 16 for 1st Sch. A Part II, Line 17, 1st Schedule A
    31126 Smaller of Line 24 or Line 25 for 1st Sch. A Part II, Line 26, 1st Schedule A
    >>>>> Computer amount for Field 31126 Part II, Line 26, 1st Schedule A (computer)
    311IN Indicator field for results of MeF check of VIN against VIN database n/a
    312VI Vehicle Identification Number (VIN) for 2nd Sch. A Part I, Line 2, 2nd Schedule A
    312DT Placed in service date for 2nd Sch. A Part I, Line 3, 2nd Schedule A
    31209 Tentative credit amount for 2nd Sch. A Part I, Line 9, 2nd Schedule A
    31211 Credit amount for business use of new clean vehicle for 2nd Sch. A Part I, Line 11, 2nd Schedule A
    >>>>> Computer amount for Field 31211 Part I, Line 11, 2nd Schedule A (computer)
    31217 Smaller of Line 15 or Line 16 for 2nd Sch. A Part I, Line 17, 2nd Schedule A
    31226 Smaller of Line 24 or Line 25 for 2nd Sch. A Part I, Line 26, 2nd Schedule A
    >>>>> Computer amount for Field 31226 Part I, Line 26, 2nd Schedule A (computer)
    312IN Indicator field for result of MeF check of 2nd VIN against VIN database n/a
    31RED> Computer amount of reduction of the CVC credit n/a
    31RDV Verified amount of reduction of the CVC credit
    ERS input only
    n/a
    313IN Indicator (More than 2 Schedule As attached) Edited bottom right margin of Page 2, 2nd Form 8936, Schedule A,

Invalid Condition - Error Code 864:
  1. Error Code 864 will generate when Field 31RED> (Computer amount of reduction of the CVC credit) is greater than zero.

Correction Procedures - Error Code 864:
  1. Correct coding errors, transcription errors, and misplaced entries.

    If And Then
    The return was filed as a paper return, Field 311IN or 312IN have a value of "1" , Enter "0" in field 311IN and/or 312IN.
    The return was electronically filed (MeF), Field 311IN or 312IN have a value of "1" , Send TPNC 74.

  2. The valid TPNCs for Error Code 864 are 74 and 90.

Error Code 866 - General Business Credits

  1. Error Code 866 will display as follows:

    Field Designator Field Description Line Location
    TPNC Taxpayer Notice Code  
    01TXP Tax Period  
    01MSC Reserved  
    05G2N Schedule G Other Non-business credits ERS Input Only Line 3
    05G2A Schedule G Foreign Tax Credit Line 2a
    05G2B Schedule G General Business Credit Line 2b
    052BV Schedule G General Business Credit Verified Line 2b
    ERS Input Only
    >>>> General Business Credit Computer Line 2b Computer underprint
    05G2C Schedule G Prior Year Minimum Tax Credit. Line 2c
    06I52> Schedule I Tentative Minimum Tax Computer Line 54, Schedule I
    Computer underprint
    23022 Form 3800 Empowerment Zone Credit (Form 8844) Line 22, Form 3800,
    Part II
    31RED> Reduced amount of nonrefundable CVC credit. n/a

    Note:

    The literal "Section 06 not present" will display if no entries are present in Section 06. The literal "Section 23, 24, and/or 25 not present" will display if no entries are present in Section 23, 24, and/or 25.

Invalid Condition - Error Code 866
  1. Error Code 866 will generate when Field 05G2B differs from General Business Credit Computer ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and Total Tax is in error.

    Note:

    To arrive at Field 05G2B the computer will add 23001 + 23003 + 23004 + 23005 to compute Line 6, Part I. Then, it adds 23030 + 23031 + 23033 + 23034 + 23035 to compute Line 36, Part II. To arrive at Line 37, Part II, it will use the lesser of Line 36, Part II, or Line 29, Part II. It then uses 23028 + Line 37 Part II (as computed above) to compute Line 38, Part II (General Business Credit Computer).

  2. For tax years 2022 and prior, there may be multiple Form 3800, page 3(s) attached to the return. C&E will place the consolidated Part III (page 3) that has Box "I" checked after page 2, and that will be transcribed.

Correction Procedures - Error Code 866
  1. Correct all misplaced and omitted entries, coding errors and transcription errors.

    Note:

    Look for write-in taxes on Schedule G, if there is a write-in tax, add that to any other tax and enter the total amount into 05GVT.

  2. If EC 866 was generated because of the action taken when EC 840 was resolved, send TPNC 31 or 40 as appropriate. Before sending the TPNC, ensure no other error conditions (as listed below) exist.

  3. If EC 866 "rippled" from EC 864 (and there is no other error), send TPNC 74.

  4. GTSEC 23, 24, and 25 and verify that all lines are transferred to appropriate fields as follows:

    • Often taxpayers have difficulties when it comes to transferring Form 3800 entries onto the correct lines.

      Example:

      An amount entered in column (f) of Part IV, line 1a should also be entered on Part II, line 34.

      Box Part III, Line 2 Part III, Lines 3 and 5
      A 23001 23030
      B 23003 23033
      C 23004 23034
      D 23005 23035

    • Verify that line 14, Part II of Form 3800, matches Field 06I52>. If there is a difference, GTSEC 06 and verify transcription for Schedule I.

  5. Field 05G2B is transcribed from Line 2b of Schedule G (Form 1041). Field 05G2B is the total of credits allowed from Form 3800.

  6. If the computer cannot calculate the correct amount of General Business Credit, use Field 052BV to enter the correct amount. Usually, if EC 840 and/or EC 868 determine that the Form 8941 credit is not allowed, the amount should be zero. Enter $1 in the field.

  7. The underprint (>>>>>) is the Computer-Generated General Business Credit that is calculated from the transcribed lines on the Form 3800, Parts I and II only. Part III transcription is not part of this calculation.

  8. A complete Form 3800 must be attached to Form 1041 if any of the General Business Credits are claimed.

    • If ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and a complete Form 3800 isnot attached, correspond.

  9. The supporting form must be attached when a credit is claimed on any of lines 1a through 4k, Form 3800, Part III, unless there is an EIN in column (d) of that same line (or in column (b) for revision 2022 and prior), indicating the credit is from a pass-through entity:

    Caution:

    CCC "C" will be used if these forms are attached to the return and have invalid in-service dates and/or vehicle years:
    Form 8834 - valid in-service date after 2/17/2009, vehicle year 2009, 2010, and 2011.
    Form 8936 - valid in-service date after 1/01/2009, vehicle year 2009, 2010, and 2011.
    Form 8910 - valid in-service date after 2/17/2009.

  10. If a required form is not attached ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ correspond.

  11. When a difference occurs, compare Field 06I52> to Line 52 of Schedule I:

    If... Then...
    Field 06I52> does not match Line 52 on Schedule I, GTSEC 06 and correct the Schedule I entries. IRM 3.12.14.25.41, Error Code 860 - Alternative Minimum Tax.
    Field 06I52> matches Line 52 on Schedule I and the Tentative Minimum Tax claimed on the General Business Credit form, Assign TPNC 31
  12. Passive Activity entries on Lines 3, 5, 6 and/or 7 of the 2010 and prior versions of Form 3800 may cause Error Code 866.

    If... Then...
    If none of the previous conditions apply and there are entries on Form 3800, Lines 3, 5, 6 and/or 7, Verify the tax taking into consideration any previous errors and enter amount in Field 05GVT.
  13. If none of the above conditions apply and one or more of these credits are not claimed and Form 3800, Line 38, does not match Field 05G2B, then send TPNC 31.

Valid Taxpayer Notice Codes - Error Code 866
  1. Valid TPNCs for Error Code 866 are:

    TPNC Literal
    05 We found an error in the computation of your total income tax.
    08 The credit claimed was more than the law allows.
    31 We found an error in the computation of the General Business Credit on Form 3800.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    74 We didn’t allow all or part of the credit claimed as clean vehicle credit on your return because one or more of the Vehicle Identification Numbers (VIN) reported on Schedule A (Form 8936), Clean Vehicle Credit Amount, didn’t match our records.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 868 - Credit for Small Employer Health Insurance Premiums (Form 8941)

  1. Error Code 868 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Codes
    21CBX SHOP Check Box
    21LNB EIN
    21BXC Credit Period Limitation Check Box
    21LN1 Number of Individuals Employed
    2102 Number of Full Time Employees
    2103 Average Annual Wages
    2104 Health Insurance Premiums Paid
    2105 Premiums You Would Have Paid
    2110 Premium Subsidies Paid
    2111> Amount on Line 11 - Computer
    2112> Amount on Line 12 - Computer
    2113 Number of Employees with Premiums Paid
    2114 Number of Full Time Employees with Premiums Paid
    2115 Credit for small employer health insurance premiums from estates and trusts
    2116 Sum of 12 and 15
    2117 Amount allocated to beneficiaries of the estate or trust.
    2118 Cooperatives, estates, and trusts, subtract Line 17 from Line 16
    >>>> Amount on Line 18 - Computer
    2118V Verified amount of Line 18, ERS Input Only
    2504H Line 4h, Form 3800

    Note:

    The literal S21NP indicates no date present.

Invalid Condition - Error Code 868
  1. Error Code 868 will generate when any of the following conditions exist:

    • When Field 2118 differs from its underprint ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and/or

    • When Field 2118 differs from Field 2504H (Form 3800) ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    • We corresponded with the taxpayer and they confirmed that the "No" check box on Form 8941 should have been checked.

    • If the taxpayer checked "No" and we received no reply to our correspondence asking them to confirm which box was supposed to be checked.

Correction Procedures - Error Code 868
  1. Correct all coding and transcription errors, and misplaced entries.

  2. If EC 868 was generated because of the action taken when EC 840 was resolved, GTSEC 23, and subtract the amount of the 8941 credit from Field 23030, then assign TPNC 54.

  3. If an amount is on Line 4h, Form 3800, Part III, with no EIN next to it and Form 8941 is not attached or incomplete, correspond.

    Note:

    Form 3800 is required, when the total of the general Business Credits is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ If missing, correspond.

  4. If the credit is from a pass-through entity, indicated by an EIN next to the credit on Form 3800, Part III, Line 4h, input the credit amount into Field 2118V to resolve the error.

    Caution:

    For tax periods 201101 through 202212, any carryover of Form 8941 credit, must be reported on Part III of Form 3800 with box" C" , "D" , or "G" checked at the top. Form 8941 is not required. GTSEC 21 and enter the amount of credit being claimed at Line 4H of Form 3800 into Fields 2118V. In 2011, this reporting was moved to Form 3800. The carryforwards, carrybacks, and passive activity limitations for this credit are no longer reported on Form 8941. Instead, they must be reported on Form 3800, General Business Credit.

  5. If Form 3800 is not attached and the credit claimed is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, correspond with the taxpayer for the missing form.

  6. Follow the tables below for additional corrections and which TPNC to use:

    If... And... Then...
    Line 2 is larger than 25, Line 12 is underprinting an amount that differs from the taxpayer's entry, Assign TPNC 49.
    Line 3, Form 8941 is:
    • $62,000 or more for tax year 2023

    • $58,000 or more for tax year 2022

    • $56,000 or more for TY 2021 and TY 2020

    • $55,000 or more TY 2019

    • $54,000 or more TY 2018

    • $53,000 or more for TY 2017,

    • $52,000 or more for TY 2015 and TY 2016,

    • $51,000 or more, for TY 2014

    • $50,000 or more for Tax Year (TY) 2010 through TY 2013

    Line 12 is underprinting an amount that differs from the taxpayer's entry, Assign TPNC 53.
    Field 2118 differs from its underprint,   Assign TPNC 47
    Field 2118 differs from Field 2504H   Assign TPNC 47
    We correspond for Form 8941 or an entry for it, Receive no response, Assign TPNC 48.
    Line A, SHOP check box No is checked,  
    • Ensure that 2 is entered into Field 21CBX,

    • Ensure that Field 2118 has been deleted, GTSEC 23, and subtract the amount of the 8941 credit from Field 23030, and

    • Assign TPNC 54.

    See IRM 3.12.14.25.32.3, Suspense Correction - Error Code 840.
    Line C, Credit Period Limitation check box Yes is checked,  
    • Ensure that 2 is entered into Field 21CBX,

    • Ensure that Field 2118 has been deleted, GTSEC 23, and subtract the amount of the 8941 credit from Field 23030, and

    • Assign TPNC 54.

    See EC 840 IRM 3.12.14.25.32.2, Suspense Correction - Error Code 840.

Valid Taxpayer Notice Codes - Error Code 868
  1. Valid TPNCs for Error Code 868 are:

    TPNC Literal
    05 We found an error in the computation of your total income tax.
    08 The credit claimed was more than the law allows.
    31 We found an error in the computation of the General Business Credit on Form 3800.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    47 We changed the amount you claimed as Credit for Small Employer Health Insurance Premiums on Form 3800, General Business Credit. You figured the credit incorrectly on Form 8941, Credit for Small Employer Health Insurance Premiums, Line 16, or Line 18, or transferred it incorrectly to Form 3800, Part III, Line 4h.
    48 We didn't allow the Credit for Small Employer Health Insurance Premiums claimed on Form 3800, General Business Credit. The required Form 8941 was incomplete or wasn't attached to your tax return. (No reply to correspondence only)
    49 We adjusted your Form 8941, Credit for Small Employer Health Insurance Premiums. On Form 8941, Line 2 you reported 25 or more full-time equivalent employees for the tax year and figured Line 12 incorrectly.
    53 We adjusted your Form 8941, Credit for Small Employer Health Insurance Premiums. On Form 8941, Line 3 you reported average annual wages paid for the tax year over the maximum amount and figured Line 12 incorrectly.
    54 We didn’t allow the amount you claimed as Credit for Small Employer Health Insurance Premiums on your tax return. Based on your response to the questions on Form 8941, line A and/or line C, you can’t claim the credit because:
    • You didn’t participate in a Small Business Health Options Program (SHOP), and /or

    • You already received the credit for two consecutive years.

    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 870 - Check Refundable Credit Qualified Sick & Family Leave Schedule H Amount (L17, Sch. G)

  1. Error Code 870 will display as follows:

    Field Designator Field Name Line Number
    01TXP Tax Period Top Page 1 Left of OMB Box
    05G17 Refundable Credit Qualified Sick & Family Leave Schedule H Amount for leave taken before April 1, 2021
    (Valid 202012 - 202311)
    17, Sch. G
    (2020 through 2022)
    0708E Schedule H Refundable Credit Qualified Sick & Family Leave for leave taken before April 1, 2021 8e, Sch. H
    0518A Credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021
    (Valid 202112 - 202311)
    18, Sch G
    (2021 and 2022)
    0708F Refundable portion of credit for qualified sick and family leave wages for leave taken for leave taken after March 31, 2021 8f, Sch H

Invalid Condition - Error Code 870
  1. Error Code 870 will generate when all the following conditions exist:

    • Tax Period is 202012 and later.

    • Difference between Field 05G17 and Field 0708E, or between 0518A and 0708F, is ≡ ≡ ≡ ≡ ≡ ≡ ≡.

Correction Procedures - Error Code 870
  1. Compare the return to the screen display and correct any transcription errors or obvious misplaced entries.

    If Then
    Field 05G17 does not match field 0708E, enter the 0708E amount into 05G17.
    Field 0708E is blank, delete 05G17.
    Field 0518A does not match field 0708F, enter the 0708F amount into 0518A.
    Field 0708F is blank, delete 0518A.
  2. If error codes 896 or 902 generate as a result of any actions listed in the table above, send TPNC 71.

Error Code 871 - Check Deferred Social Security Tax Schedule H Amount (L18, Sch. G)

  1. Error Code 871 will display as follows:

    Field Designator Field Name Line Number
    01TXP Tax Period Top Page 1 Left of OMB Box
    0701A Schedule H Total Social Security Wages 1a, Sch. H
    0701B Schedule H Social Security Qualified Sick & Family Leave Wages 1b, Sch. H
    0702A> Schedule H Social Security Taxes Computer 2a, Sch. H Computer Gen.
    0702B> Schedule H Social Security Qualified Sick & Family Leave Wages Computer 2b, Sch. H Computer Gen.
    0702C> Schedule H Social Security Taxes Less Qualified Sick & Family Leave Wages Computer 2c, Sch. H Computer Gen.
    07DEF Schedule H Maximum Social Security Tax Deferred 8d, Sch. H
    07DEF> Schedule H Maximum Social Security Tax Deferred Computer 8d, Sch. H Computer Gen.
    0518B Deferred Social Security Tax Schedule H Amount 18, Sch. G

Invalid Condition - Error Code 871
  1. Error Code 871 will generate when all the following conditions exist:

    • Tax Period is 202012 - 202111.

    • Field 0518B is present and ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ Field 07DEF>.

Correction Procedures - Error Code 871
  1. Compare the line entries on the form to the screen display and correct any transcription errors of obvious misplaced entries.

    If Then
    Field 0518B does not equal 07DEF>, enter the 07DEF> amount into 0518B.
    If EC 896 or 902 generate as a result, send TPNC 72.

Error Code 872 - Schedule H SS Taxes

  1. Error Code 872 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    0701A Schedule H - Total Social Security Wages
    0701B Schedule H Social Security Qualified Sick & Family Leave Wages
    0702A> Schedule H - Social Security Taxes - Computer
    0702B> Schedule H Social Security Qualified Sick & Family Leave Wages Computer
    0702C> Schedule H Social Security Taxes Less Qualified Sick & Family Leave Wages Computer
    0703 Schedule H - Total Medicare Wages
    0704> Schedule H - Medicare Taxes - Computer
    0705 Schedule H - Total Cash Wages Subject to Additional Medicare Tax W/H
    0706 Schedule H - Additional Medicare Tax W/H
    >>>> Schedule H - Additional Medicate Tax W/H - Computer
    0707 Schedule H - Federal Income Tax Withheld
    0708A Schedule H - SS/Medicare/WH Taxes
    0708A> Schedule H - Total SS/Medicare/WH Taxes - Computer
    0708B Nonrefundable portion of credit for qualified sick and family leave wages for leave taken for leave taken before April 1, 2021.
    0708C Nonrefundable portion of credit for qualified sick and family leave wages for leave taken for leave taken after March 31, 2021
    0708D Total social security, Medicare, and federal income taxes after nonrefundable credits.
    0708D> Total social security, Medicare, and federal income taxes after nonrefundable credits - computer amount.
    0708V Schedule H - Total Non-FUTA Tax Verified
    0797 Schedule H - Advance EIC for returns 201111 and Earlier
    0798 Schedule H - Total SS/Medicare/WH Taxes 201111 and earlier
    0798> Schedule H - Total SS/Medicare W/H Taxes 201111 and earlier Computer
    0798V Schedule H - Total SS/Medicare W/H Taxes 201111 and earlier Verified
    07FTX Schedule H - FUTA Tax
    >>>> Schedule H - FUTA Tax - Computer
    05G07 Schedule G Household Employment Taxes
    07HTX> Schedule H Household Employment Taxes Computer

Invalid Condition - Error Code 872
  1. Error Code 872 will generate when either of the following conditions exist:

    • If The Tax Period is greater than 201111 and less than 202012 and Field 05G07 is not equal to Field 07HTX>; and Field 0708A differs from Field 0708A> ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ .

    • If The Tax Period is 202012 - 202111 and Field 05G07 is not equal to Field 07HTX>; and Field 05G07 differs from the sum of Field 0708A> amount plus Field 07FTX computer amount ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡.

    • If The Tax Period is 202112 and subsequent and Field 05G07 is not equal to Field 07HTX>; and Field 0708D differs from 0708D> ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

    Note:

    Employers are required to pay Social Security Tax at a rate of 12.4% and to pay Medicare Tax at a rate of 2.9% for their household employees. The employer's rate is 15.3% for all reported wages.

Correction Procedures - Error Code 872
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. If an entry is present in Field 0708A and no entries are present in Fields 0701A, 0701B, 0703, 0705, 0706 or 0707:

    1. Calculate Fields 0701A and 0703 by dividing Field 0708A by 15.3% (0.153).

    2. Enter the result in Fields 0701A and 0703.

    3. If Error Code 872 reappears, correspond for completion of Page 1 of Schedule H.

  3. If Error Code 872 results from corrections made in Error Code 162, process as follows:

    If... Then...
    Fields 0701A or 0703 contain any of the following entries:
    • •Less than $2,600 for tax period 202312 through 202411.

    • •Less than $2,400 for tax period 202212 through 202311.

    • •Less than $2,300 for tax period 202112 through 202211.

    • Less than $2,200 for tax period 202012 through 202111.

    • Less than $2,100 for tax period 201812 through 202011.

    • Less than $2,000 for tax period 201612 through 201811.

    • •Less than $1,900 for tax period 201412 through 201611.

    • •Less than $1,800 for tax Period 201212 through 201411,

    • Less than $1,700 for tax Period 200912 through 201211,

    • Less than $1,600 for tax Period 200812 through 200911,

    • Less than $1,500 for tax Period 200612 through 200811,

    1. Delete the entries in Field 0701A and/or 0703.

    2. Assign TPNC 57.

    Math error in the taxpayer’s amount for any of the following fields:
    • 0702A>

    • 0702B>

    • 0702C>

    • 0704>

    .
    Assign TPNC 55.
    Math error in adding lines 2c, 4, 6 and 7. Assign TPNC 55.
    The tax period is 202012 through 202111 and the taxpayer computed FUTA tax incorrectly on line 16 or line 24, Assign TPNC 90 with the following literal... “We found an error in the computation of the federal unemployment tax on Schedule H, Household Employment Taxes.”

  4. If the Tax Period is 202011 and prior and the employer indicates an adjustment related to Social Security and/or Medicare Tax:

    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    2. Enter the amount from Line 8 to Field 0708V.

  5. If the Tax Period is 202012 - 202111 and the employer indicates an adjustment related to Social Security and/or Medicare Tax:

    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    2. Enter the amount from Line 8C to Field 0708V.

  6. If the Tax Period is 202112 or subsequent, and the employer indicates an adjustment related to Social Security and/or Medicare Tax:

    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    2. Enter the amount from Line 8D to Field 0708V.

Suspense Correction - Error Code 872
  1. Determine if reply has been received:

    If... Then...
    Reply received Continue processing based on the information received.
    No reply
    1. If the Tax Period is 202011 and prior:

      • Enter the amount from Field 0708A in Field 0708V.

      • Enter 3 in Field 01CCC.

    2. If the Tax Period is 202012 - 202111:

      • Enter the amount from Field 0708C in Field 0708V.

      • Enter 3 in Field 01CCC.

    3. If the Tax Period is 202112 or subsequent:

      • Enter the amount from Field 0708D in Field 0708V.

      • Enter 3 in Field 01CCC.

Valid Taxpayer Notice Codes - Error Code 872
  1. Valid TPNCs for Error Code 872 are:

    TPNC Literal
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    51 We found an error on Schedule H, Household Employment Taxes. The error was in:
    1. The computation of the total tax and/or

    2. The transfer of that amount to page 2 of Form 1041.

    55 We found an error in the computation of one or more of the following taxes or the totaling of these amounts on Schedule H, Household Employment Taxes:
    1. Social Security

    2. Medicare

    3. Federal income taxes.

    57 The amount of cash wages you reported on Schedule H, Household Employment Taxes, was not enough to be considered taxable for employment tax purposes. Any Social Security and Medicare tax withheld should be returned to your employee. You may also have to file Form W-2C, Corrected Wage and Tax Statement, to correct the Social Security and Medicare wages you reported.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 875 - Check Schedule H Total Social Security, Medicare, & Withheld Taxes (Field 0798)

  1. Error Code 875 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    0701A Schedule H Total Social Security Wages
    0702A> Schedule H Social Security Taxes Computer
    0703 Schedule H Total Medicare Wages
    0704> Schedule H Medicare Taxes Computer
    0707 Schedule H Federal Income Tax Withheld
    0708A Schedule H SS/Medicare/WH Taxes
    0708A> Schedule H SS/Medicare/WH Taxes - Computer
    0708V Schedule H SS/Medicare/WH Taxes Verified
    0798 Schedule H Total SS/Medicare/WH Taxes 201111 and Earlier
    0798> Schedule H Total SS/Medicare/WH Taxes 201111 and Earlier
    0798V Schedule H Total SS/Medicare W/H Taxes 201111 and Earlier Verified
    07FTX Schedule H FUTA Tax
    >>>> Schedule H FUTA Tax Computer
    05G07 Schedule G Household Employment Taxes
    07HTX> Schedule H Household Employment Taxes Computer

Invalid Condition - Error Code 875
  1. Error Code 875 will generate when the return is before 201112 and all the following conditions exist:

    • Field 05G07 is not equal to Field 07HTX>; and

    • Field 0798 differs from Field 0798> ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡.

    Reminder:

    Error Code 875 may generate because of changes made on Error Code 174. See 3.12.14.18.49.2(3) below.

Correction Procedures - Error Code 875
  1. Verify Field 05G06, GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors. See IRM 3.12.14.13.3.1, Field 0701 - Schedule H Total Social Security Wages

  2. If an entry is present in Field 0798 and no entries are present in Fields 0701A, 0703, and 0707:

    1. Calculate Fields 0701A and 0703 by dividing Field 0798 by 15.3% (0.153)

    2. Enter the result in Fields 0701A and 0703.

  3. If EC 875 generates because of a correction made in EC 174, and the return is 201012 or prior, assign TPNC 90 with the following literal:
    "You figured your household employment taxes incorrectly. The advance earned-income credit payment cannot be more than the appropriate percent of the total wages you paid. We adjusted your schedule h accordingly. "

  4. Before assigning a TPNC, check for a misplaced entry or transcription error involving Field 0707:

    If... Then...
    Math error in subtracting Field 0707 from Field 0706 Assign TPNC 58.

    Note:

    Condition applies to prior year only.

    Form 1041 indicates an adjustment related to Social Security and/or Medicare tax
    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    2. Enter the amount from Line 8 in Field 0798V.

Valid Taxpayer Notice Codes - Error Code 875
  1. Valid TPNCs for Error Code 875 are:

    TPNC Literal
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    51 We found an error on Schedule H, Household Employment Taxes. The error was in:
    1. The computation of the total tax and/or

    2. The transfer of that amount to page 2 of Form 1041.

    55 We found an error in the computation of one or more of the following taxes or the totaling of these amounts on Schedule H, Household Employment Taxes:
    1. Social Security

    2. Medicare

    3. Federal income taxes.

    57 The amount of cash wages you reported on Schedule H, Household Employment Taxes, was not enough to be considered taxable for employment tax purposes. Any Social Security and Medicare tax withheld should be returned to your employee. You may also have to file Form W-2C, Corrected Wage and Tax Statement, to correct the Social Security and Medicare wages you reported.
    58 We found an error in the subtraction of your employee's advance earned income credit from your total Social Security, Medicare, and income tax withheld on Schedule H, Household Employment Taxes.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 878 - Check Schedule H FUTA Tax (Field 07FTX)

  1. Error Code 878 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    07FIN Schedule H FUTA Yes/No Indicator
    07SC1 Schedule H State Code 1
    07SC2 Schedule H State Code 2
    07FCP Schedule H Unemployment Contributions Paid
    07TFW Schedule H Total FUTA Wages
    07TTC Schedule H Tentative Credit
    07BAS> Schedule H Base Amount - Computer
    07MAX> Schedule H FUTA Maximum Amount - Computer
    07SML> Schedule H FUTA Smaller Amount - Computer
    07TCR Schedule H Total Credit Reduction Amount
    >>>> Schedule H Total Credit Reduction Amount Computer
    07FTX Schedule H FUTA Tax
    >>>> Schedule H FUTA Tax - Computer
    07CWC> Schedule H Total Credit Reduction Wages Computer
    0708A Schedule H Total SS/Medicare/WH Taxes
    0708A> Schedule H Total SS/Medicare/WH Taxes Computer
    0798 Schedule H Total SS/Medicate/WH Taxes 201111 and earlier
    0798> Schedule H Total SS/Medicare/WH Taxes 201111 and earlier Computer
    07HTX> Schedule H Household Employment Tax Computer
    05G07 Schedule G Household Employment Taxes

Invalid Condition - Error Code 878
  1. Error Code 878 will generate when both of the following conditions exist:

    • Field 05G07 is not equal to Field 07HTX>; and

    • Field 07FTX differs from Field 07FTX> ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

Correction Procedures - Error Code 878
  1. Verify Field 05G07, GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. When Field 07FIN is blank, the computer will apply Section A (Part II) of Schedule H.

    Note:

    07FIN must be 1 if the credit reduction applies so the computer will apply Section B.

  3. An entry must be present in Field 07TFW for FUTA Tax to be computed. If Field 07FTX has an entry with no intervening amounts in Field 07FTW:

    1. Manually compute Field 07TFW by dividing Field 07FTX by 0.6% (0.006).

    2. Enter the computed amount in Field 07FTW.

  4. For tax year 2011 only, on Schedule H, ensure that the FUTA Tax (Field 07FTX) is equal to or greater than 0.8% (0.008) of the FUTA Total Wages (Field 07FTW). If it is, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ by entering the taxpayer's FUTA Tax into 07FTV, if not correspond for the breakdown of the wages:

    • Wages paid before July 1, 2011 are taxed at 0.008%

    • Wages paid July 1, 2011 through 201212 are taxed at 0.006%

      Note:

      Correct field 07SC1 to prevent the return from falling out as EC 181.

  5. The following fields are the computer-generated fields in Section B:

    • Field 07BAS> - The computer-generated amount for Line 21. Determined by multiplying Field 07TFW by 6.2% (6.0% for 2011 and 2012 tax years).

    • Field 07MAX> - The computer-generated amount for Line 22. Determined by multiplying Field 07TFW by 5.4%.

    • Field 07SML> - The computer-generated amount for Line 23. Determined from the smaller of Field 07TTC or Field 07MAX>.

  6. For a basic FUTA math error, assign TPNC 50.

  7. If there are Credit Reduction States in Fields 07SC1 - 07SC5, but no Credit Reduction Wages and it ripples to EC 878 send TPNC 60.

Valid Taxpayer Notice Codes - Error Code 878
  1. Valid TPNCs for Error Code 878 are:

    TPNC Literal
    50 We found an error in the computation of the federal unemployment tax on Schedule H, Household Employment Taxes.
    51 We found an error on Schedule H, Household Employment Taxes. The error was in:
    1. The computation of the total tax and/or

    2. The transfer of that amount to page 2 of Form 1041.

    52 We adjusted the federal unemployment tax on your Schedule H, Household Employment Taxes because we did not receive a reply to our request for additional information.
    55 We found an error in the computation of one or more of the following taxes or the totaling of these amounts on Schedule H, Household Employment Taxes:
    1. Social Security

    2. Medicare

    3. Federal income taxes.

    60 We found an error in the computation of the credit reduction amount from Schedule H or it was omitted. We adjusted your household employment taxes accordingly.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 881 - Check Schedule G Household Employment Taxes (Field 0507G)

  1. Error Code 881 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    0708D Total social security, Medicare, and federal income taxes after nonrefundable credits.
    0708D> Total social security, Medicare, and federal income taxes after nonrefundable credits - computer amount.
    0798 Schedule H Total SS/Medicare/WH Taxes (201111 and earlier)
    0798> Schedule H Total SS/Medicare/WH Taxes (201111 and earlier) Computer
    07FTX Schedule H FUTA Tax
    >>>> Schedule H FUTA Tax - Computer
    05G07 Schedule G Household Employment Taxes
    07FTV Schedule H FUTA Tax Verified
    07HTX> Schedule H Household Employment Taxes Computer
    07CC1 Schedule H Credit Reduction State 1
    07CC2 Schedule H Credit Reduction State 2
    07CC3 Schedule H Credit Reduction State 3
    07CC4 Schedule H Credit Reduction State 4
    07CC5 Schedule H Credit Reduction State 5
    S07NP SECTION 07 NOT PRESENT

    Note:

    The literal "Section 07 not present" will display if no entries are in Section 07.

    Exception:

    Fields 07CR1 through 07CR5 are "Credit Reduction" related. These computer-generated amounts will be zero, for states that are not valid credit reduction states.

Invalid Condition - Error Code 881
  1. Error Code 881 will generate when Field 05G07 differs from Field 07HTX> ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡.

Correction Procedures - Error Code 881
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

    If... Then...
    Schedule H is present but has not been transcribed, GTSEC 07 and enter all fields of data.
    An entry is present in Field 05G07 and Schedule H is not attached, SSPND 211.
    • Upon reply, continue processing based on the information received.

    • If no reply: enter a 3 in Field 01CCC; GTSEC 07; andenter the Field 05G07 amount to Field 0708V.

    The employer incorrectly transferred Line 8d (8c, 2020, Line 8 TY2019 and prior), to Line 25 Assign TPNC 51.
    The employer made an error adding Line 24 to Field 07FTX. Assign TPNC 51.
    The employer transferred the incorrect amount from Line 26 to Line 7 of Schedule G (Form 1041). Assign TPNC 51.
    The employer does not compute or incorrectly computes the Credit Reduction, Assign TPNC 51.

    Exception:

    Delete Section 07 if the return is a Non-Taxable Grantor Trust and there is an indication that the Tax is reported on the Grantor's individual tax return.

  2. If EC 881 occurs due to a previous error code and there are no additional errors, ripple the previous TPNC.

Valid Taxpayer Notice Codes - Error Code 881
  1. Valid TPNCs for Error Code 881 are:

    TPNC Literal
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    51 We found an error on Schedule H, Household Employment Taxes. The error was in:
    1. The computation of the total tax and/or

    2. The transfer of that amount to page 2 of Form 1041.

    55 We found an error in the computation of one or more of the following taxes or the totaling of these amounts on Schedule H, Household Employment Taxes:
    1. Social Security

    2. Medicare

    3. Federal income taxes.

    57 The amount of cash wages you reported on Schedule H, Household Employment Taxes, was not enough to be considered taxable for employment tax purposes. Any Social Security and Medicare tax withheld should be returned to your employee. You may also have to file Form W-2C, Corrected Wage and Tax Statement, to correct the Social Security and Medicare wages you reported.
    60 We found an error in the computation of the credit reduction amount from Schedule H or it was omitted. We adjusted your household employment taxes accordingly.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 884 - Schedule H Field 07CWC greater than Field 07TFW

  1. Error Code 884 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    07CC1 Schedule H - Credit Reduction State 1
    07CW1 Schedule H - Credit Reduction Wages 1
    07CC2 Schedule H - Credit Reduction State 2
    07CW2 Schedule H - Credit Reduction Wages 2
    07CC3 Schedule H - Credit Reduction State 3
    07CW3 Schedule H - Credit Reduction Wages 3
    07CC4 Schedule H - Credit Reduction State 4
    07CW4 Schedule H - Credit Reduction Wages 4
    07CC5 Schedule H - Credit Reduction State 5
    07CW5 Schedule H - Credit Reduction Wages 5
    07CWC> Schedule H - Total Credit Reduction Wages - Computer
    07TFW Schedule H - Total FUTA Wages

Invalid Condition - Error Code 884
  1. Error Code 884 will generate when Field 07CWC> is greater than Field 07TFW ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

Correction Procedures - Error Code 884
  1. GTSEC 07 and correct all misplaced entries, coding errors, and transcription errors.

  2. If there are no Credit Reduction States, delete all "Credit Reduction" related entries.

Valid Taxpayer Notices Codes - Error Code 884
  1. Valid TPNCs for Error Code 884 are:

    TPNC Literal
    50 We found an error in the computation of the federal employment tax on Schedule H, Household Employment Taxes.
    60 We found an error in the computation of the credit reduction amount from Schedule H or it was omitted. We adjusted your household employment taxes accordingly.
    90 Blank notice.

Error Code 887 - Total Tax

  1. Error Code 887 will display the following fields:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    01CCC Computer Condition Code
    01MSC Reserved
    01ADC Audit Code
    05G1A Schedule G Gross Tax
    >>>>> Schedule G Gross Tax Computer
    05G1B Schedule G Tax on Lump-Sum Distributions
    05G1C Schedule G Alternative Minimum Tax
    05G1D Schedule G Total Tax
    >>>> Schedule G Total Tax - Computer
    05G2A Schedule G Foreign Tax Credit
    >>>> Schedule G Foreign Tax Credit Computer
    05G2B Schedule G General Business Credit
    >>>> Schedule G General Business Credit Computer
    05G2C Schedule G Prior Year Minimum Tax Credit
    05G2D Schedule G Bond credits
    05G2N Schedule G Other Non-Business Credits (ERS Input Only)
    05G2E> Schedule G Total Credits Computer
    05G04 Schedule G Small Business Trust Tax
    05G05 Schedule G Net Investment Income Tax
    05GIC Recapture tax from Form 4255
    05GLH Recapture tax from Form 8611
    05G06 Recapture Taxes
    05G07 Schedule G Household Employment Taxes
    05G08 Schedule G Other Taxes
    07HTX> Schedule H Household Employment Taxes Computer
    05QTX QFT Tax
    05QC QFT Credits
    0524 Total Tax
    >>>> Total Tax Computer
    05MCT Manually Corrected Tax (ERs Input Only)
    31RED> Computer amount of reduction of the CVC credit

    Note:

    The literal "Section 07 not present" will display if no entries are present in a specific section.

Invalid Condition - Error Code 887
  1. Error Code 887 will generate when Total Tax Field 0524 differs from underprint ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

    Exception:

    Error Code 887 will not display when the difference between Field 0524 and underprint equals the difference between Field 05G1D and Total Tax - Computer, See IRM 3.12.14.25.43, Error Code 863 - Schedule G Total Tax.

  2. Special Instructions for Section 965 Returns:

    • See IRM 3.12.14.25.54.3, Section 965 Returns - General Information (Tax Period 201712 - 202111) (EC 887).

    • See IRM 3.12.14.25.54.3.1, Section 965 Returns - Tax Period 202012 - 202111 (EC 887).

    • See IRM 3.12.14.25.54.3.2, Section 965 Returns - Tax Period 201912 - 202011 (EC 887).

    • See IRM 3.12.14.25.54.3.3, Section 965 Returns - Tax Period 201812 - 201911 (EC 887).

    • See IRM 3.12.14.25.54.3.4, Section 965 Returns - Tax Period 201712 - 201811 (EC 887)

    • See IRM 3.12.14.25.54.3.5, Section 965 Returns Suspense Correction - Tax Period 201712 - 202111 (EC 887).

Correction Procedures - Error Code 887
  1. Correct all misplaced and omitted entries, coding errors, and transcription errors. Check all attachments to ensure that all entries were brought forward correctly.

    Note:

    Look for write-in taxes on Schedule G, if there is a write-in tax, add that to any other tax and enter the total tax amount into 05MCT.

  2. If Form 1041 is missing page 2 or Sch G is blank, enter the amount from Line 24 of the 1041 to Field 05G1A and Field 05G1D. This will force the return to fall out for EC 857, where it can be resolved.

  3. If EC 887 appears because a TPNC was sent at EC 857, check fields for transcription. (This could be a ripple error.)

  4. If EC 866 "rippled" from EC 864 (and there is no other error), send TPNC 74.

Field 05G1D - Total Tax
  1. Field 05G1D should be the same as the taxpayer's entry on line 1d, Schedule G, Form 1041.

    • The underprint for Field 05G1D is the computer amount for line 1d, Schedule G. It is computed by taking the lesser of Field 05TRS> (Tax Rate Schedule) or the underprint for Field 1017, and adding Field 05G1B, and Field 05G1C>.

  2. If the underprint for Field 05G1D does not equal the amount in Field 05G1D, check the following...

    • If the taxpayer has listed other taxes as a write-in on the dotted portion of line 1d, see IRM 3.12.14.25.43.2.5, Field 05GVT (Schedule G - Total Gross Tax Verified).

    • Use CC GTSEC 19 to check for an entry in Field 1914. If there is an amount in Field 1914, see IRM 3.12.14.25.43.2.5, Field 05GVT (Schedule G - Total Gross Tax Verified).

  3. If the taxpayer made an error adding Lines 1a through 1c, issue TPNC 05.

Field 05G2A - Foreign Tax Credit (Form 1116)
  1. Field 05G2A must be positive and should be the same as the taxpayer's entry on Line 2a of Schedule G.

    • This field cannot exceed the tax amount on Line 1a.

  2. Field 05G2A will underprint if the transcribed amount exceeds the allowable credit determined by the computer.

    Note:

    E-filed returns will generate the amount from Form 1116 into Schedule G, Line 2a, if the taxpayer left the line blank but attached a Form 1116 that claimed credit.

    If... Then...
    Field 05G2A is present with an entry of ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and Form 1116 or other supporting statement is not attached, Correspond.

    Note:

    See Exhibit 3.12.14-39 for No Reply Procedures.

    Field 05G2A underprints and there are no transcription or editing errors, Assign TPNC 11.
    An electronically filed return and the computer has filled in Field 05G2A from Form 1116 and the taxpayer left Schedule G, Line 2a blank, Assign TPNC 05.

Field 05G2B - General Business Credits (Form 3800)
  1. Field 05G2B must be positive and should be the same as the taxpayer's entry on Line 2b of Schedule G. If the return contains an entry on Line 2e and it is notated 3800, move the amount to Line 2b.

  2. If EC 866 "rippled" from EC 864 (and there is no other error), send TPNC 74.

Field 05G2C - Credit for Prior Year Minimum Tax (Form 8801)
  1. Field 05G2C must be positive and should be the same as the taxpayer's entry on Line 2c of Schedule G.

    If... Then...
    An entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present in Field 05G2C but Form 8801 is not attached, Correspond.

    Note:

    See Exhibit 3.12.14-39 for No Reply Procedures.

Field 05G2D - Bond Credits (Form 8912)
  1. Field 05G2D must be positive and the same as the taxpayer's entry on Line 2d of Schedule G.

    • BAB - Build American Bond

    • QZAB - Qualified Zone Academy Bond (200301 - 200712) Form 8860

    • CREB - Clean Renewable Energy Bond (200601 - present) Form 8912

    • GTCB - Gulf Tax Credit Bond (200601 - Jan 2, 2011) Form 8912

    • QFCB - Qualified Forestry Conservation Bond (200807 - present) Form 8912

    • MTCB - Midwestern Tax Credit Bond (200801 - present) Form 8912

    • QSCB (Qualified School Construction Bond)

    • NCREB (New Clean Renewable Energy Bond)

    • QECB (Qualified Energy Conservation Bond)

    •Form 8912 must be attached if any of the above bond credits are taken and the total ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.
    If... Then...
    An entry ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present in Field 05G2D but Form 8912 is not attached, Correspond.

    Note:

    See Exhibit 3.12.14-39 for No Reply Procedures.

Field 05G04 - Schedule G Small Business Trust Tax (ESBT)
  1. Field 05G04 must be positive only and should be the same as the entry on Line 4, Schedule G

  2. The amount entered on Line 4, Schedule G, is entered by the taxpayer from Line 17 of ESBT Tax Worksheet. Taxpayers are not required to file the worksheet with the return. Accept the entry and ensure the amount is entered in Field 05G04.

Field 05G05 - Net Investment Income Tax (Form 8960)
  1. Field 05G05 must be positive only and should be the same as the entry on Line 5, Schedule G.

    Note:

    If any amount is on Line5, Schedule G, there must be a Form 8960 attached. If not, correspond.

  2. If Line 5, Schedule G is blank and Form 8960 is attached with an entry on Line 21, enter that amount on Line 5.

  3. This tax does not apply to 201311 and prior year returns; delete Section 28 and Field 05G05. Send TPNC 05.

Field 05GIC - Recapture Tax from Form 4255
  1. Field 05GIC is transcribed from line 6a, Schedule G, Form 1041 (revision 2023 and subsequent).

  2. This field is positive only.

Field 05GLH - Recapture Tax from Form 8611
  1. Field 05GLH is transcribed from line 6b, Schedule G, Form 1041 (revision 2023 and subsequent).

  2. This field is positive only.

Field 05G06 - Recapture Taxes (Form 4255/ Form 8611)
  1. Field 05G06 must be positive and should be the same as the taxpayer's entry on Line 6 of Schedule G.

  2. Field 05G06 is the total of the following:

    • Recapture of Investment Credits - Form 4255

    • Recapture of Low-Income Housing Credit - Form 8611

    • Recapture of Qualified Electric Vehicle Credit (QEVCR) - Form 8834

    • Recapture of Indian Employment Credit (IECR) - Form 8845

    • Recapture of New Markets Credit (NMCR) - Form 8874-B

    • Recapture of the Credit for Employer-provided Child Care Facilities (ECCFR) - Form 8882

    If... Then...
    Field 05G06 is blank or zero and Form 4255 and/or Form 8611 is attached, Enter the applicable amount in Field 05G06.
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present in Field 05G06 and no Form 4255 and/or Form 8611 are attached, Continue processing the return.
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present in Field 05G06 and the taxpayer has checked the Form 4255 box and/or Form 8611 box and the forms are not attached, Correspond.

    Note:

    See Exhibit 3.12.14-39 for No Reply Procedures.

    Exception:

    If the taxpayer has notated QEVCR, IECR, NMCR or ECCFR next to Line 6 of Schedule G, Form 4255 and/or Form 8611 are not required.

Field 05G07 - Household Employment Taxes (Schedule H)
  1. Field 05G07should be the same as the taxpayer's entry on Line 7 of Schedule G and is the total of Household Employment Taxes reported on Schedule H.

    • If an entry is present but Schedule H is not attached, SSPND 211.

    If... Then...
    Reply received Process based on the new information.
    No Reply
    1. Enter 3 in Field 01CCC.

    2. GTSEC 07 and enter the amount from Field 05G07 to Field 0708V.

  2. If Fields 0701 and 0703 were deleted to correct Error Code 162, assign TPNC 57.

Field 05G08 - Schedule G Other Taxes
  1. Field 05G08 is transcribed from Line 8 of Schedule G (Form 1041).

  2. Line 8, Schedule G (Form 1041) is used by the taxpayer to enter other taxes claimed, for which there is no specific line.

  3. This entry is only valid for tax period 201912 and later. If the tax period is earlier than 201912, delete the entry in Field 05G08.

Field 0524 - Total Tax
  1. Field 0524 is transcribed from Line 24 (Form 1041, Page 1).

    Note:

    The amounts reported on Line 24 (Form 1041, Page 1) and Line 9 (Schedule G) should be the same. If there is no amount on Line 24, check Line 9 of Schedule G and bring that amount forward.

  2. Other Taxes - If the taxpayer indicates they are liable for other taxes on Schedule G (by listing the type of tax and the amount on the dotted portion next to Line 9), seeIRM 3.12.14.25.54.2.14, Field 05MCT - Manually Corrected Tax.

  3. Field 05G2E> (Total Credits Computer) - Field 05G2E> is the computer amount for line 2e, Schedule G.

    1. Compare Field 05G2E> to the taxpayer’s amount on line 2e, Schedule G.

    2. If they are different, use CC GTSEC 19 to check for an amount in Field 1914.

    3. If an amount is present in Field 1914, see IRM 3.12.14.25.54.2.14, Field 05MCT - Manually Corrected Tax.

  4. If none of the above conditions apply (and not a ripple error), send TPNC 05.

Field 05MCT - Manually Corrected Tax
  1. Field 05MCT is an ERS Input Only field used whenever the computer cannot calculate the correct amount for Total Tax, Line 9 of Schedule G, because the taxpayer used a special computation. See IRM 3.12.14.26, Manual Computation Instructions.

  2. Other Taxes - If the taxpayer indicates they are liable for other taxes on Schedule G (by listing the type of tax and the amount on the dotted portion next to Line 9), determine Field 05MCT as follows:

    If... Then...
    The difference between Field 0524 and its under-print equals the write-in amount Enter the taxpayer's amount for Total Tax in Field 05MCT.
    The difference between Field 0524 and its under-print doesnot equal the write-in amount Calculate Line 9 of Schedule G and enter that amount in Field 05MCT.

    Note:

    If there is a math error, assign the appropriate TPNC to explain the adjustment.

    Note:

    Examples of Other Taxes are Sections 453A(c), 641(c) and 1260(b), Forms 8978, 4970, 5329, 8697 and 8866 and ESBT.

  3. Field 05G2E> & Field 1914

    If And Then
    The amount in Field 05G2E> does not match the taxpayer’s amount on line 2e, Schedule G, Field 1914 is present and the amount is negative,

    Note:

    The amount in Field 1914 is transcribed from line 14 of Form 8978, Partner's Additional Reporting Year Tax.

    If the amount in Field 1914 is equal to (or greater than) the difference between Field 0524 and it’s underprint, enter the Field 0524 amount into Field 05MCT.

    Note:

    For purposes of this comparison, do not consider negatives or positives. Only compare values, regardless of sign.

Field 31RED> - Reduced amount of nonrefundable CVC credit
  1. Field 31RED> is the computer amount for the reduction to the Clean Vehicle Credit claimed on the return.

  2. If EC 866 "rippled" from EC 864 (and there is no other error), send TPNC 74.

Section 965 Returns - General Information (Tax Period 201712 - 202111) (EC 887)
  1. Taxpayers reporting a Section 965 net tax liability on their 2017 - 2020 tax returns can make certain elections, including:

    Section Description Form 965-A Line has data present in...
    965(h) Election to pay Section 965(h) net tax liability in installments
    • Part I, Line 4 TY2020, column (f), and column (g), Yes box marked or column (i).

    • Part I, Line 3 TY2019, column (f), and column (g), Yes box marked or column (i).

    • Part I, Line 2 TY2018, column (f), and column (g) Yes box marked or column (i).

    • Part I, Line 1 TY2017, column (f), and column (g), Yes box marked or column (i).

    965(i) Election to defer until triggering event
    • Part III, Line 4 TY2020, column (e), and Column (f), Yes box marked or column (g).

    • Part III, Line 3 TY2019, column (e), and Column (f), Yes box marked or column (g).

    • Part III, Line 2 TY2018, column (e), and Column (f), Yes box marked or column (g).

    • Part III, Line 1 TY2017, column (e), and Column (f), Yes box marked or column (g).

  2. A TY 2020 Section 965 return can be identified by any of the following:

    • Amount present on Line 25 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, Line 4, column (k).

    • Amount present on Form 1041, Sch. G, Part II, Line 15.

    • Amount present on Form 965-A, Part I, Line 4, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  3. A TY 2019 Section 965 return can be identified by any of the following:

    • Amount present on Line 25 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, Line 3, column (k).

    • Amount present on Form 1041, Sch. G, Part II, Line 15.

    • Amount present on Form 965-A, Part I, Line 3, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  4. A TY 2018 Section 965 return can be identified by any of the following:

    • Amount present on Line 24 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, column (k), Line 2.

    • Amount present on Line 25f (Form 1041).

    • Amount present on Form 965-A, Part I, Line 2, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  5. A TY 2017 Section 965 return can be identified by any of the following:

    • Amount included on line 8 (Form 1041).

    • Section 965 Amount to be paid in installments include on Line 24a (Form 1041).

    • Section 965 net tax liability amount included in the total on Form 1041, Schedule G, Line 7.

    • Section 965 Transition Tax Statement attached, and an amount present on Lines 1, 3, 6 or 7.

    • Amount present on Form 965-A, Part II, Line 1, column (k).

    • Amount present on Form 965-A, Part I, Line 1, column (f).

    • Section 965” or “965 Tax” (or similar language) notated on the return, attachments, or statements.

  6. IF the Tax Period is 201712 and later:

    • Enter CCC "J" if the return is identified as Section 965 return as indicated in paragraphs (2), (3), (4) or (5) above.

    • Enter CCC "B" if the return has a Section 965(i) election as listed in paragraph (1) above.

  7. Modernized e-File (MeF) created naming conventions to identify "965" on the return. Some returns may not be true Section 965 returns. The numbers 965 may appear in the address, banking account number, EIN or anywhere on the return. If determined that the return is not Section 965, delete CCC "J" , correspond for missing information and continue processing.

  8. For TY2017 the placement of Net 965 Tax Liability Paid and Net 965 Tax Liability on the form was designed to cause the return to generate an error code. The error code and/or Action Code 460 ensures the return will be examined by an ERS/Rejects tax examiner.

    Note:

    For TY 2017, determine the Net 965 Tax Liability paid amount (Field 0525) and the Net 965 Tax Liability Amount (Field05G15) amount. See IRM 3.12.14.25.54.3.4, Section 965 Returns - Tax Period 201712 - 201811 (EC 887).

  9. If Form 965-A is attached GTSEC 20 and ensure all field have been transcribed into the correct fields. See IRM 3.12.14.18, Section 20 - Form 965-A, Individual Report of Net 965 Tax Liability.

Section 965 Returns - Tax Period 202012 -202111 (EC 887)
  1. Field 0525 (Line 25 (Line 19, Form 1041-N)) correction procedures:

    If... And... Then...
    Amount is present on Line 25,   Ensure the amount is entered in Field 0525.
    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      1. Section 965 tax is less than ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      2. Section 965 tax is ≡ ≡ ≡ ≡ ≡ or more, SSPND with Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 4, column (k), Part II Form 965-A:

      • If the amount is equal to Line 25 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 25 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 4, column (k), Part II, Form 965-A, into Field 0525.

  2. Field 05G15 (Line 15, Schedule G (Form 1041)) correction procedures:

    If... And... Then...
    Amount is present on Line 15,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 15, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 15, Form 965-A is attached,
    1. If the amount is present on Line 3, column (f), Part I, Form 965-A:

      • If the amount is equal to Line 15 amount, take no action and continue processing the return.

      • If the amount is not equal to Line 15 amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 15, Form 965-A is attached, Enter the amount from Line 3, column (f), Part I, Form 965-A, into Field 05G15:

  3. Error Code 902 will generate if an additional tax and/or credit (deferred tax) was added. See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

Section 965 Returns - Tax Period 201912 - 202011 (EC 887)
  1. Field 0525 (Line 25 (Line 19, Form 1041-N)) correction procedures:

    If... And... Then...
    Amount is present on Line 25,   Ensure the amount is entered in Field 0525.
    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      1. Section 965 tax is less than ≡ ≡ ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      2. Section 965 tax is ≡ ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 3, column (k), Part II Form 965-A:

      • If the amount is equal to Line 25 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 25 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 3, column (k), Part II, Form 965-A, into Field 0525.

  2. Field 05G15 (Line 15, Schedule G (Form 1041)) correction procedures:

    If... And... Then...
    Amount is present on Line 15,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 15, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 15, Form 965-A is attached,
    1. If the amount is present on Line 3, column (f), Part I Form 965-A:

      • If the amount is equal to Line 15 amount, take no action and continue processing the return.

      • If the amount is not equal to Line 15 amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 15, Form 965-A is attached, Enter the amount from Line 3, column (f), Part I, Form 965-A, into Field 05G15:

  3. Error Code 902 will generate if an additional tax and/or credit (deferred tax) was added. See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

Section 965 Returns - Tax Period 201812 - 201911 (EC 887)
  1. Field 0525 (Line 24 (Line 19, Form 1041-N) correction procedures:

    If... And... Then...
    Amount is present on Line 24 (Line 19 Form 1041-N),   Ensure the amount is entered in Field 0525.
    Amount is present on Line 24 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      1. Section 965 tax is less than ≡ ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      2. Section 965 tax is ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 24 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 2, column (k), Part II, Form 965-A:

      • If the amount is equal to Line 24 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 24 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 24 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 2, column (k), Part II, Form 965-A, into Field 0525.

  2. Field 05G15 (Line 25f, Form 1041) correction procedures:

    If... And... Then...
    Amount is present on Line 25f,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 25f, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 25f, Form 965-A is attached,
    1. If the amount is present on Line 2, column (f), Part I, Form 965-A:

      • If the amount is equal to Line 25f amount, take no action and continue processing the return.

      • If the amount is not equal to Line 25f amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25f, Form 965-A is attached, Enter the amount from Line 2, column (f), Part I, Form 965-A, into Field 05G15:

  3. Error Code 902 will generate if an additional tax and/or credit (deferred tax) was added. See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

Section 965 Returns - Tax Period 201712 - 201811 (EC 887)
  1. If Form 965-A is attached do the following:

    If... Then...
    Amount is present on Line 1, Column (k), Part II, Form 965-A, Enter the Line 1, Column (k) amount into Field 0525.
    Amount is present on Line 1, Column (f), Part I, Form 965-A, Enter the Line 1, Column (f) amount into Field 05G15.

  2. Error Code 902 will generate if an additional tax and/or credit (deferred tax) was added. See IRM 3.12.14.25.60, Error Code 902 - Balance Due/Refund.

Section 965 Returns Suspense Correction - Tax Period 201712 - 202111 (EC 887)
  1. Fields 0525 and 05G15 are valid for Tax Period 201712 and later returns:

    • See IRM 3.12.14.25.54.3, Section 965 Returns - General Information (Tax Period 201712 - 202111) (EC 887).

    • See IRM 3.12.14.25.54.3.1, Section 965 Returns - Tax Period 202012 - 202111 (EC 887).

    • See IRM 3.12.14.25.54.3.2, Section 965 Returns - Tax Period 201912 - 202011 (EC 887).

    • See IRM 3.12.14.25.54.3.3, Section 965 Returns - Tax Period 201812 - 201911 (EC 887).

    • See IRM 3.12.14.25.54.3.4, Section 965 Returns - Tax Period 201712 - 201811 (EC 887).

  2. Paper filed Section 965 Returns: If the taxpayer has elected under Section 965(h) to pay its Section 965(h) net tax liability in installments, scan the pages of the return with the Section 965 tax data and the IRC Section 965 Transition Tax Statement (for TY2017 returns) and e-mail the scan to the Chief Financial Officer (CFO) at *CFO Tax Reform 965.

    Note:

    Do not make copies when the taxpayer is paying in full its entire Section 965 net tax liability or when the taxpayer makes a Section 965(i) election, in which case the Section 965(i) net tax liability will not be assessed until a triggering event occurs.

Valid Taxpayer Notice Codes - Error Code 887
  1. Valid TPNCs for Error Code 887 are:

    TPNC Literal
    05 We found an error in the computation of your total income tax.
    08 The credit claimed was more than the law allows.
    11 Your Foreign Tax Credit was more than the law allows.
    24 We changed your Form 1041, U.S. Income Tax for Estates and Trusts because:
    • You computed your Alternative Tax incorrectly, or

    • We computed your tax using the Alternative Tax because it reduced your tax

    31 We found an error in the computation of the General Business Credit on Form 3800.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    41 We computed your tax for you.
    57 The amount of cash wages you reported on Schedule H, Household Employment Taxes, was not enough to be considered taxable for employment tax purposes. Any Social Security and Medicare tax withheld should be returned to your employee. You may also have to file Form W-2C, Corrected Wage and Tax Statement, to correct the Social Security and Medicare wages you reported.
    74 We didn’t allow all or part of the credit claimed as clean vehicle credit on your return because one or more of the Vehicle Identification Numbers (VIN) reported on Schedule A (Form 8936), Clean Vehicle Credit Amount, didn’t match our records.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 890 - Elective Payment Election

  1. Fields Displayed

    Field Designator Field Description Form Line
    01TXP Tax Period Edited top right margin of Form 1041
    231BI F7207 (Net elective payment) 1b, column (i), Form 3800, Part III
    231DI F3468, Part III, Line 1 (Net elective payment) 1d, column (i), Form 3800, Part III
    231GI F7210 (Net elective payment) 1g, column (i), Form 3800, Part III
    241OI F3468, Part IV (Net elective payment) 1o, column (i), Form 3800, Part III
    241SI F8911, Part II (Net elective payment) 1s, column (i), Form 3800, Part III
    241UI F7213 Part II (Net elective payment) 1u, column (i), Form 3800, Part III
    241XI F8933 (Net elective payment) 1x, column (i), Form 3800, Part III
    25AAI F8936 Part V (Net elective payment) 1aa, column (i), Form 3800, Part III
    254AI F3468, Part VI (Net elective payment) 4a, column (i), Form 3800, Part III
    254EI F8835, Part II (Net elective payment) 4e, column (i), Form 3800, Part III
    05EPE Elective payment election amount 18a, Schedule G
    >>>>> Computer sum of amounts in column (i), F3800 18a, Schedule G (c/g)
    05EPV Verified amount for 05EPE. 18a, Schedule G (ERS-only verified amount)

Invalid Condition - Error Code 890:
  1. Error Code 890 will generate when the difference between the taxpayer’s amount in Field 05EPE and the associated computer underprint amount is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

Correction Procedures - Error Code 890:
  1. Correct coding errors, transcription errors, and misplaced entries.

    If And Then
    Form 3800 is not attached, Code & Edit has not already corresponded for the missing Form 3800, Correspond for Form 3800.
    Form 3800 is present and all transcription is correct, The taxpayer made an error when adding the amounts in Column (i), Form 3800, Part III, or in transferring the total to line 18, Schedule G, Form 1041, Send TPNC 73.

  2. Suspense Correction:

    • If there is no reply to the request for a missing Form 3800, enter CCC "3" and send TPNC 73.

      Note:

      If there is no reply to the request for a missing Form 3800, also remove any amount (if present) in Field 02G2B (see Exhibit 3.12.14-39, No Reply Procedures, for additional information).

  3. Valid TPNCs for Error Code 890 are 73 and 90.

Error Code 893 - Estimated Tax/Beneficiaries

  1. Error Code 893 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    01CCC Computer Condition Code
    05G10 Estimated Tax Payments
    05G11 Credit to Beneficiaries
    05G12> Balance of ES Tax Credit Computer
    05G13 Tax Paid with Extension
    05G14 Tax Withheld
    05G15 Net 965 Tax Liability Form 965-A
    0516A Regulated Investment Company Credit

Invalid Condition - Error Code 893
  1. Error Code 893 will generate when Field 05G11is greater than Field 05G10.

Correction Procedures - Error Code 893
  1. Correct all misplaced entries, coding errors, and transcription errors.

    1. GTSEC 05 to determine the entries present in Fields 05G13 and 05G14.

    If... Then...
    There is an entry in Field 05G11, but Fields 05G13 and 05G14 are blank, Delete Field 05G11 and move that amount to Field 05G10.
    There is an entry in Field 05G11, and an entry is present in either Field 05G13 or 05G14, Delete Fields 05G13 and 05G14 and enter the combined amount in Field 05G10.
    Field 05G11 includes payments made with Field 05G10, and either Field 05G13 or 05G14,
    1. Enter "X" in Field 01CCC.

    2. Prepare Form 3465 for submission to Adjustments.

    3. Notate the following on Form 3465:
      "Check form 1041-T tax payments allocated to the beneficiary. It appears the taxpayer included tax paid with extension of time to file or withholding. Please release the "X" freeze."

    4. Add the amount of the extension payment and/or Federal Income Tax Withheld to Estimated Tax Payments and enter in Field 05G10.

    5. Forward the return to Adjustments (follow local procedures).

    No errors are found, and the circumstances described above do not exist, Reduce Field 05G11 to agree with Field 05G10.

Error Code 894 - Invalid Credit Reference Number (Form 4136)

  1. Error Code 894 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    15TG> Total Credit (Form 4136) - Computer
    15A01 Amount of Claim Number 1
    15C01 Credit Reference Number 1
    15A02 Amount of Claim Number 2
    15C02 Credit Reference Number 2
    15A03 Amount of Claim Number 3
    15C03 Credit Reference Number 3
    15A04 Amount of Claim Number 4
    15C04 Credit Reference Number 4
    15A05 Amount of Claim Number 5
    15C05 Credit Reference Number 5
    15A06 Amount of Claim Number 6
    15C06 Credit Reference Number 6
    15A07 Amount of Claim Number 7
    15C07 Credit Reference Number 7
    15A08 Amount of Claim Number 8
    15C08 Credit Reference Number 8
    15A09 Amount of Claim Number 9
    15C09 Credit Reference Number 9
    15A10 Amount of Claim Number 10
    15C10 Credit Reference Number 10
    15A11 Amount of Claim Number 11
    15C11 Credit Reference Number 11
    15A12 Amount of Claim Number 12
    15C12 Credit Reference Number 12
    16A01 Amount of Claim Number 13
    16C01 Credit Reference Number 13
    16A02 Amount of Claim Number 14
    16C02 Credit Reference Number 14
    16A03 Amount of Claim Number 15
    16C03 Credit Reference Number 15
    16A04 Amount of Claim Number 16
    16C04 Credit Reference Number 16
    16A05 Amount of Claim Number 17
    16C05 Credit Reference Number 17
    16A06 Amount of Claim Number 18
    16C06 Credit Reference Number 18
    16A07 Amount of Claim Number 19
    16C07 Credit Reference Number 19
    16A08 Amount of Claim Number 20
    16C08 Credit Reference Number 20
    16A09 Amount of Claim Number 21
    16C09 Credit Reference Number 21
    16A10 Amount of Claim Number 22
    16C10 Credit Reference Number 22
    16A11 Amount of Claim Number 23
    16C11 Credit Reference Number 23
    16A12 Amount of Claim Number 24
    16C12 Credit Reference Number 24

    Note:

    The literal "SectionXX data present" will display if there are entries in a specific section.

Invalid Condition - Error Code 894
  1. Error Code 894 will generate when any of the following conditions is present:

    • A claim amount is present and the corresponding Credit Reference Number (CRN) is not present.

    • A CRN is present, and the corresponding claim amount is not present.

    • A CRN and amount are claimed for an ineligible tax period as shown below:

      If... And...
      CRN 306 is present, tax period is earlier than 200601.
      CRN 307 is present, tax period is earlier than 200601.
      CRN 309 is present, tax period is earlier than 200601.
      CRN 310 is present, tax period is earlier than 200601.
      CRN 318 is present, tax period is after 199707.
      CRN 324 is present, tax period is earlier than 199701.
      CRN 346 is present, tax period is earlier than 199801.
      CRN 347 is present, tax period is earlier than 199801.
      CRN 350 is present, tax period is earlier than 199801.
      CRN 352 is present, tax period is earlier than 199401 or after 200708.
      CRN 356 is present, tax period is earlier than 199301 or after 200511.
      CRN 357 is present, tax period is earlier than 199301 or after 200511.
      CRN 359 is present, tax period is earlier than 199301 or after 200511.
      CRN 361 is present, tax period is earlier than 199401 or after 200708.
      CRN 362 is present, tax period is earlier than 199401.
      CRN 363 is present, tax period is earlier than 199301 or after 200511.
      CRN 369 is present, tax period is earlier than 199401.
      CRN 375 is present, tax period is earlier than 199301 or after 200511.
      CRN 376 is present, tax period is earlier than 199301 or after 200511.
      CRN 377 is present, tax period is earlier than 199301, after 200511, and earlier than 200712.
      CRN 388 is present, tax period is earlier than 200501.
      CRN 390 is present, tax period is earlier than 200501.
      CRN 393 is present, tax period is earlier than 200501 or after 201211.
      CRN 394 is present, tax period is earlier than 200501 or after 201211.
      CRN 395 is present, tax period is earlier than 200501 or after 200708.
      CRN 411 is present, tax period is earlier than 200601.
      CRN 412 is present, tax period is earlier than 200601.
      CRN 413 is present, tax period is earlier than 200601.
      CRN 414 is present, tax period is earlier than 200601.
      CRN 415 is present, tax period is earlier than 200601.
      CRN 416 is present, tax period is earlier than 200601.
      CRN 417 is present, tax period is earlier than 200601.
      CRN 418 is present, tax period is earlier than 200601.
      CRN 419 is present, tax period is earlier than 200610.
      CRN 420 is present, tax period is earlier than 200610.
      CRN 421 is present, tax period is earlier than 200610.
      CRN 422 is present, tax period is earlier than 200610.
      CRN 423 is present, tax period is earlier than 200610.
      CRN 424 is present, tax period is earlier than 200610.
      CRN 425 is present, tax period is earlier than 200610.
      CRN 426 is present, tax period is earlier than 200610.
      CRN 427 is present, tax period is earlier than 200610.
      CRN 428 is present, tax period is earlier than 200610.
      CRN 429 is present, tax period is earlier than 200610 or after 202311.
      CRN 430 is present, tax period is earlier than 200610.
      CRN 431 is present, tax period is earlier than 200610.
      CRN 432 is present, tax period is earlier than 200610.
      CRN 433 is present, tax period is earlier than 200510.
      CRN 434 is present, tax period is earlier than 200510 or after 200712.
      CRN 435 is present, tax period is earlier than 200810.
      CRN 436 is present, tax period is earlier than 200810.
      CRN 437 is present, tax period is earlier than 200810.

    Note:

    All Transcription lines are in Column (d), "Amount of Credit" and Column (e), "CRN" .

Correction Procedures - Error Code 894
  1. Correct all misplaced entries, coding errors and transcription errors.

  2. Verify the CRN and credit amount is claimed for a valid tax period. If the CRN is invalid, delete the entries from the CRN and credit amount fields. For TPNC 90 literals, see Exhibit 3.12.14-30, Error Code 894 - CRN Literals.

  3. Verify the CRN and credit amount is claimed for a valid tax period,

Valid Taxpayer Notice Codes - Error Code 894
  1. Valid TPNC for Error Code 894 is 90.

Error Code 896 - Total Payments

  1. Error Code 896 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    01TXP Tax Period
    0525 Net 965 Tax Liability Paid Form 965-A
    05G10 Estimated Tax Payments
    05G11 Credit to Beneficiaries
    05G12> Balance of ES Tax Credit Computer
    05G13 Tax Paid with Extension
    05G14 Tax Withheld
    05G15 Net 965 Tax Liability Form 965-A
    0516A Regulated Investment Credit
    05EPE Elective payment election amount
    >>>>> Computer sum of amounts in column (i), F3800
    05OCP Other credits or payments
    05G17 Refundable Credit for Qualified Sick Family Leave wages for leave taken before April 1, 2021.
    (2020 and subsequent)
    0518A Credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021
    (2021 and subsequent, line 18, Sch G)
    0518B Deferral. If filing Schedule H (Form 1040), see instructions for amount to enter.
    (2020 only, line 18, Sch G)
    0526 Total Payments
    >>>> Total Payments Computer
    05TCV ERS input only - verified field for 0526.
    0527 Estimated Tax Penalty
    05B/D Tax Due/Overpayment
    >>>> Tax Due/Overpayment Computer
    07DEF> Schedule H Maximum Social Security Tax Deferred Computer
    0708E Schedule H Refundable Credit Qualified Sick & Family Leave wages for leave taken before April 1, 2021
    0708F Refundable portion of credit for qualified sick and family leave wages for leave taken for leave taken after March 31, 2021
    15TG> Total Gas Tax Credit Computer
    S15DP SECTION 15 PRESENT
    S16DP SECTION 16 PRESENT
    S17DP SECTION 17 PRESENT
    S18DP SECTION 18 PRESENT
    S23DP SECTION 23 PRESENT
    S24DP SECTION 24 PRESENT
    S25DP SECTION 25 PRESENT

Invalid Condition - Error Code 896
  1. Error Code 896 will generate when the Total Payments claimed by the taxpayer differ from Total Payments - Computer ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and Tax Due/Overpayment is in error.

Correction Procedures - Error Code 896
  1. Correct all misplaced and omitted entries, coding errors and transcription errors. Check attachments to ensure that entries were brought forward correctly.

  2. Field 05G10 is transcribed from Line 10, Schedule G (Form 1041). ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Note:

    The taxpayers may also annotate 643(g) here when they are the beneficiary of another trust. This will show as a credit on the module. This amount should be added to the total amount on Line 10, Schedule G (Form 1041) if the amount in Field 0526 equals the credit balance on IDRS.

  3. Field 05G11 is transcribed from Line 11, Schedule G (Form 1041) and is the amount of Estimated Tax Payments to be allocated among the beneficiaries, under IRC 643(g). This will show as a TC 820 debit on the module. The total of the TC 820s should equal the amount on line 11, Schedule G (Form 1041), if not send TPNC 38.

    Note:

    This cannot exceed the amount in Field 05G10.

  4. If Line 11, Schedule G (Form 1041) is blank and either Line 12, Schedule G (Form 1041) or Line 26 show a reduction in the number of payments, check IDRS to see if TC 820 debits equal the difference. If so, enter that amount in Field 05G11.

  5. Field 05G12> is a computer-generated field and is Field 05G10 less Field 05G11.

    • If EC 896 displays because Field 05G11 was reduced, assign TPNC 90 with the following literal:
      "The amount you credited to beneficiaries exceeded your estimated tax payment amount. Therefore, we reduced that amount to agree with the actual estimated tax payment amount."

  6. Field 05G13 is transcribed from line 13, Schedule G (Form 1041) and is based on amounts paid with Extension Form 7004. Accept the taxpayer’s entry.

  7. 05G14 is transcribed from Line 14, Schedule G (Form 1041). If ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, the claim must be supported by Form(s) 1042-S (or signed Competent Authority letter), 8288, 8805, W-2, W-2G, and/or 1099. This includes any backup withholding claimed.

    If... Then...
    An entry of ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is on Line 14, Schedule G (Form 1041) and it is not supported by documentation, Continue processing.
    An entry of ≡ ≡ ≡ ≡ ≡ ≡ ≡ is on Line 14, Schedule G (Form 1041) and it is not supported by documentation, SSPND 211 and correspond.
    • Upon reply, continue processing based on the new information.

    • If no reply, delete the amount, enter 3 in Field 01CCC and assign TPNC 43.

  8. Field 05G15 is transcribed from line 15, Schedule G (Form 1041):

    • See IRM 3.12.14.6.12, Section 965 Returns - General Information (Tax Period 201712 - 202111)

    • See IRM 3.12.14.6.12.1, Section 965 Returns - Tax Period 202012 - 202111.

    • See IRM 3.12.14.6.12.2, Section 965 Returns - Tax Period 201912 - 202011.

    • See IRM 3.12.14.6.12.3, Section 965 Returns - Tax Period 201812 - 201911.

    • See IRM 3.12.14.6.12.4, Section 965 Returns - Tax Period 201712 - 201811.

    • See IRM 3.12.14.6.12.5, Section 965 Returns Suspense Correction - Tax Period 201712 - 202111

  9. Field 0516A is transcribed from Line 16, Schedule G, Form 1041 (Line 16a, revision 2022 and prior). If ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, the claim must be supported by Form 2439.

    • Revision 2022 and prior: Line 16c, Schedule G (Form 1041) is the total of Line 16a (Form 2439, Box 2 = Field 0516A) and line 16b, Schedule G (Form 1041) (Form 4136, Line 17 = all fields in Sections 15, 16, 17 and 18).

    If... Then...
    An entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is on Line 16a, Schedule G (Form 1041) and Form 2439 is not attached, Ensure the amount is in Field 0516A and continue processing.
    An entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is on Line 16a, Schedule G (Form 1041) and Form 2439 is not attached, SSPND 211 and correspond.
    • Upon reply, continue processing based on the new information.

    • If no reply, delete the amount, enter 3 in Field 01CCC and assign TPNC 40.

  10. Field 05EPE is transcribed from line 18a of Schedule G (revision 2023 and subsequent). If EC 896 "rippled" from EC 890 (the difference between 05EPE and it’s underprint is equal to the difference between 0526 and its underprint), send TPNC 73 again.

  11. Field 05OCP is transcribed from line 18b of Schedule G (revision 2023 and subsequent).

  12. Field 05G17, Credit for qualified sick and family leave wages for leave taken before April 1, 2021, is transcribed from line 17 of Schedule G (revision 2020 through 2022). See IRM 3.12.14.25.47, Error Code 870 - Check Refundable Credit Qualified Sick & Family Leave Schedule H Amount (L17, Sch. G).

  13. Field 0518A, Credit for qualified sick and family leave wages for leave taken after March 31, 2021 and before October 1, 2021, is transcribed from line 18 of Schedule G (revisions 2021 and 2022) See IRM 3.12.14.25.47, Error Code 870 - Check Refundable Credit Qualified Sick & Family Leave Schedule H Amount (L18, Sch. G).

  14. Field 0518B, “Deferral. If filing Schedule H (Form 1040), see instructions for amount to enter.” is transcribed from line 18 of Schedule G (revision 2020 only) See IRM 3.12.14.25.48, Error Code 871 - Check Deferred Social Security Tax Schedule H Amount (L18, Sch. G).

  15. Field 0526 is transcribed from Line 26.

    If... Then...
    Field 0526 has an entry, and any Fields 0510 through 0518b and/or any fields in Sections 15 through 18 are blank or zero, Research the return and attachments for the amount to be entered and enter those amounts into Fields 0525A through 0516A and/or the fields in Sections 15 through 18.
    (Revision 2022 and prior) An entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present on Line 16c, no entry is present on Lines 16a and 16b, and Form 4136 is not attached, Enter that amount in Field 0516A, whether Form 2439 is attached or not.
    (Revision 2022 and prior) An entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ is present on Lines 16a and/or 16b, and Form 2439 and/or Form 4136 are not attached, SSPND 211 and correspond.
    • Upon reply, continue processing based on the new information.

    • If no reply, delete the amounts in Field 0516A and, enter 3 in Field 01CCC and assign TPNC 40.

    If EC 896 rippled from EC 890 (the difference between 05EPE and it’s underprint is equal to the difference between 0526 and its underprint), send TPNC 73 again.
    Taxpayer has added Lines 10 through 18b of Schedule G (Form 1041) incorrectly, Assign TPNC 38.

  16. Field 07DEF> represents the computer amount for line 8d of Schedule H (Tax Year 2020 only), “maximum amount of the employer share of social security tax that can be deferred”. See IRM 3.12.14.25.48, Error Code 871 - Check Deferred Social Security Tax Schedule H Amount (L18, Sch. G).

  17. Field 0708E represents line 8e of Schedule H, “Refundable portion of credit for qualified sick and family leave wages for leave taken before April 1, 2021. See IRM 3.12.14.11.37, Error Code 870 - Check Refundable Credit Qualified Sick & Family Leave Schedule H Amount (L17, Sch. G).

  18. Field 0708F represents line 8f of Schedule H, “Refundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2021. See IRM 3.12.14.11.37, Error Code 870 - Check Refundable Credit Qualified Sick & Family Leave Schedule H Amount (L17, Sch. G).

  19. Sections 15, 16, 17 and 18 - Fields 15A01 through 18C07 are transcribed from Form 4136, Credit for Federal Tax Paid on Fuels and should total the amount claimed on Line 17, Schedule G (Form 1041).

    Caution:

    Form 4136 must be attached if any amount is on Line 17.

    If... Then...
    An entry is present on Line 17, Schedule G (Form 1041), but Form 4136 is not attached, SSPND 211 and correspond.
    • Upon reply, continue processing based on the new information.

    • If no reply, enter 3 in Field 01CCC and assign TPNC 40.

    If an entry is present on Line 17, Schedule G (Form 1041), and Form 4136 is attached with entries, but Sections 15, 16, 17, and 18 are blank, Input the entries from the Form 4136 into the ERS display screen.
    Form 4136 is attached and Sections 15, 16, 17 and 18 are present and the taxpayer did not claim the credit on Line 17, Schedule G (Form 1041), DLSEC Sections 15, 16, 17 and 18.
    • If an invalid CRN EC 894 ripples and causes an EC 896, ripple the TPNC.

Valid Taxpayer Notice Codes - Error Code 896
  1. Valid TPNCs for Error Code 896 are:

    TPNC Literal
    10 We found an error in the computation of the tax due or overpayment amount.
    38 We found an error on page 1 of your return when your payment amounts were added.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    43 We can't allow the amount you reported as federal income tax withheld because your return didn't have the necessary Form(s) W-2 attached as verification.
    71 We changed the deferred payment of refundable credit for qualified sick and family leave wages. The change was due to transferring the amount from Schedule H, Household Employment Taxes.
    72 We changed the deferred payment of employer's share of Social Security tax. The change was due to claiming more than the statutory limit allows or the amounts used to determine your deferred payment on Schedule H, Household Employment Taxes were in error.
    90 Blank Notice - 10 blank lines are available on the notice for whatever statement is needed.
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 898 - Prior Year Returns (before 200612)

  1. Error Code 898 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    01CCC Computer Condition Code
    0524 Total Tax
    >>>> Total Tax Computer
    05MCT Manually Corrected Tax

Invalid Condition - Error Code 898
  1. Error Code 898 will generate when the tax period is before 200612 and the return indicates a total tax amount ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Note:

    There is no math verification by the computer on this error code, returns are falling out for manual verification.

Correction Procedures - Error Code 898
  1. Correct all misplaced entries, coding errors, and transcription errors. Also, check all attachments and Form 1041 entries to ensure that all amounts were brought forward correctly.

  2. Verify tax period is correct and the return has been cleared by Statutes. If the tax period is corrected to a tax period after 200612,

    • GTSEC 01

    • Remove CCC Y

  3. Verify total tax has been brought forward from Schedule G, Line 7 correctly and enter the taxpayer's amount into Field 05MCT.

    • If the taxpayer brings the amount forward incorrectly from Schedule G, Line 7, enter the total tax from Schedule G into 05MCT. This will cause EC 887, to resolve send TPNC 05.

    • If Schedule G is blank or missing, enter 0524 amount into 05MCT.

Error Code 902 - Balance Due/Refund

  1. Error Code 902 will display as follows:

    Field Designator Field Name
    TPNC Taxpayer Notice Code
    05B/D Tax Due/Overpayment
    >>>> Tax Due/Overpayment Computer
    05QTX QFT Tax
    05QC QFT Credits
    05G05 Net Investment Income Tax amount
    0524 Total Tax
    0524> Total Tax - Computer
    0525 Net 965 Tax Liability Paid
    0526 Total Payments
    >>>> Total Payments Computer
    05EPE Elective Payment Election amount
    0527 Estimated Tax Penalty
    0530A Credit Elect
    0530B Refund

Invalid Condition - Error Code 902
  1. Error Code 902 will generate when the Tax Due/Overpayment claimed by the taxpayer differs from Tax Due/Overpayment - Computer ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

    • If the invalid condition is in any way associated with the reporting of Household Employment Tax on Line 7 of Schedule G (Form 1041), see IRM 3.12.14.13, Section 07 - Schedule H (Form 1040), and check for misplaced entries, transcription or coding errors.

    • If no errors are found, SSPND 410 to your lead.

    Reminder:

    Expediting refund returns is critical, if the 45-day interest free period is about to expire. See IRM 3.12.14.6.11, Refund Returns 45 Day Jeopardy and $100 Million Dollar Refunds

    .

  2. Special Instructions for Section 965 Returns:

    • See IRM 3.12.14.25.60.3, Section 965 Returns - General Information (Tax Period 201712 - 20211) (EC 902).

    • See IRM 3.12.14.25.60.3.1, Section 965 Returns - Tax Period 202012 - 202111 (EC 902)

    • See IRM 3.12.14.25.60.3.2, Section 965 Returns - Tax Period 201912 - 202011 (EC 902).

    • See IRM 3.12.14.25.60.3.3, Section 965 Returns - Tax Period 201812 - 201911 (EC 902).

    • See IRM 3.12.14.25.60.3.4, Section 965 Returns - Tax Period 201712 - 201811 (EC 902).

    • See IRM 3.12.14.25.60.3.5, Section 965 Returns Suspense Correction - Tax Period 201712 -202111 (EC 902).

Correction Procedures - Error Code 902
  1. Correct all misplaced entries, coding errors, and transcription errors. Also, check all attachments and Form 1041 entries to ensure that all amounts were brought forward correctly.

  2. If EC 902 has "rippled" from a previous error code (and there is no additional error), re-send the previous TPNC.

  3. If amounts are present in any of Fields 0524 through 0527 and Field 05B/D is blank, enter the computer underprint amount in Field 05B/D.

    Note:

    If the taxpayer has entered "$0.00" on lines 28 and/or 29, do not bring up the underprint. Follow IRM 3.12.14.24.59.2(6) below and send TPNC 10.

  4. If Section 1291 Interest is notated on the bottom of the front page of the return, add that amount to amount on Line 24 and input the total into Fields 0524 and 05MCT.

  5. Amounts for penalties and/or interest should not be included in Field 05B/D unless it is for Estimated Tax (ES) Penalty.

    Exception:

    ES penalty for Form 1041-N is entered in the bottom margin of Form 1041-N. If the ES penalty is included in Field 0524, reduce Field 0524 by the ES penalty amount.

  6. If the ES Penalty amount is present on Line 27 but has not been included in Fields 0527 and 05B/D, the amount may have been waived. Code & Edit may have "X'd" out the amount and EC 902 occurred as a result. Correct as follows:

    1. Review Box "D" (Date Entity Created) in the upper right corner of Form 1041.

    If... Then...
    A significant amount is present in Field 0516A (Field 0526, Forms 1041-N or 1041-QFT) and IRA22DPE is written near the corresponding line on the form, or on Form 3800, or on an attachment, Accept the taxpayers amount.
    If Code and Edit has not done so,
    1. Enter RPC "J."

    2. Place a flag at the top of the return and attach the "IRA22 DPE/TRE Reminder" sheet to the return.

      Note:

      P&A will provide the pre-printed half-sheets for ERS to use.

    3. Suspend with Action Code "450" .

    4. Sign the DLN out of the block using Form 1332, Block and Selection Record.

    5. Give the return to the lead. The lead will place the return in the designated area for LB&I review.

    The Tax Period Ending is within two years after the Date Entity Created Assign TPNC 44.
    The Tax Period Ending is not within two years after the Date Entity Created but the amount of ES Penalty is present in Field 0527but not in Field 05B/D Add the ES Penalty to the amount in Field 05B/D.
    The Tax Period Ending is not within two years after the Date Entity Created and the amount of ES Penalty is not present in Field 0527 and is not included in Field 05B/D Change Field 05B/D to agree with the underprint amount.

    Note:

    For Tax Periods 198712 to 198811, the ES Penalty was waived. If EC 902 is displayed because the taxpayer has claimed an amount for ES Penalty, assign TPNC 44.

  7. If all necessary corrections have been made and there is still a difference between the taxpayer's and the computer's figures, assign TPNC 10.

Section 965 Returns - General Information (Tax Period 201712 - 202111) (EC 902)
  1. Taxpayers reporting a Section 965 net tax liability on their 2017 and later tax returns can make certain elections, including:

    Section Description Form 965-A has data present in...
    965(h) Election to pay Section 965(h) net tax liability in installments
    • Part I, Line 4 TY2020, column (f) and column (g), Yes box marked or column (i).

    • Part I, Line 3 TY2019, column (f) and column (g), Yes box marked or column (i).

    • Part I, Line 2 TY2018, column (f) and column (g), Yes box marked or column (i).

    • Part I, Line 1 TY2017, column (f) and column (g), Yes box marked or column (i).

    965(i) Election to defer until triggering event
    • Part III, Line 4 TY2020, column (e) and column (f), Yes box marked or column (g).

    • Part III, Line 3 TY2019 , column (e) and column (f), Yes box marked or column (g).

    • Part III, Line 2 TY2018 , column (e) and column (f), Yes box marked or column (g).

    • Part III, Line 1 TY2017, column (e) and column (f), Yes box marked or column (g).

  2. A TY 2020 Section 965 return can be identified by any of the following:

    • Amount present on Line 25 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, Line 4, column (k).

    • Amount present on Form 1041, Sch. G, Part II, Line 15.

    • Amount present on Form 965-A, Part I, Line 4, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  3. A TY 2019 Section 965 return can be identified by any of the following:

    • Amount present on Line 25 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, Line 3, column (k).

    • Amount present on Form 1041, Sch. G, Part II, Line 15.

    • Amount present on Form 965-A, Part I, Line 3, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  4. A TY 2019 Section 965 return can be identified by any of the following:

    • Amount present on Line 24 (Form 1041) or Line 19 (Form 1041-N).

    • Amount present on Form 965-A, Part II, column (k), Line 2.

    • Amount present on Line 25f (Form 1041).

    • Amount present on Form 965-A, Part I, Line 2, column (f).

    • "Section 965" or "965 Tax" (or similar language) notated on the return, attachments, or statements.

  5. A TY 2017 Section 965 return can be identified by any of the following:

    • Amount included on line 8, (Form 1041).

    • Section 965 Amount to be paid in installments include on Line 24a (Form 1041).

    • Section 965 net tax liability amount included in the total on Form 1041, Schedule G, Line 7.

    • Section 965 Transition Tax Statement attached and an amount present on Lines 1, 3, 6 or 7.

    • Amount present on Form 965-A, Part II, Line 1, column (k).

    • Amount present on Form 965-A, Part I, Line 2, column (f).

    • “Section 965” or “965 Tax” (or similar language) notated on the return, attachments, or statements.

  6. IF the Tax Period is 201712 and later:

    • Enter CCC “J” if the return is identified as Section 965 return as indicated in paragraphs (2), (3), (4) or (5) above.

    • Enter CCC “B” if the return has a Section 965(i) election as listed in paragraph (1) above.

  7. For TY2017 the placement of Net 965 Tax Liability Paid and Net 965 Tax Liability on the form was designed to cause the return to generate an error code. The error code and/or Action Code "460" ensures the return will be examined by an ERS/Rejects tax examiner.

    Note:

    For TY 2017, determine the Net 965 Tax Liability paid amount (0525) and the Net 965 Tax Liability Amount (Field 05G15) amount. See IRM 3.12.14.25.60.3.4, Section 965 Returns - Tax Period 201712 - 201811 (EC 902).

  8. Modernized e-File (MeF) created naming conventions to identify "965" on the return. Some returns may not be true Section 965 returns. The numbers "965" may appear in the address, banking account number, EIN or anywhere on the return. If determined that the return is not Section 965, delete CCC "J" , correspond for missing information and continue processing.

  9. If Form 965-A is attached GTSEC 20 and ensure all field have been transcribed into the correct fields. See IRM 3.12.14.18, Section 20 - Form 965-A, Individual Report of Net 965 Tax Liability.

Section 965 Returns - Tax Period 202012 - 202111 (EC 902)
  1. Field 0525 (Line 25 (Line 19, Form 1041-N)) correction procedures:

    If... And... Then...
    Amount is present on Line 25 (Line 19 Form 1041-N),   Ensure the amount is entered in Field 0525.
    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      • Section 965 tax is less than ≡ ≡ ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      • Section 965 tax is ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 4, column (k), Part II, Form 965-A:

      • If the amount is equal to Line 25 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 25 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 4, column (k), Part II, Form 965-A, into Field 0525.

  2. Field 05G15 (Line 15, Schedule G (Form 1041)) correction procedures:

    If... And... Then...
    Amount is present on Line 15,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 15, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 15, Form 965-A is attached,
    1. If the amount is present on Line 4, column (f), Part I, Form 965-A :

      • If the amount is equal to Line 15, amount, take no action and continue processing the return.

      • If the amount is not equal to Line 15, amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 15, Form 965-A is attached, Enter the amount from Line 4, column (f), Part I, Form 965-A, into Field 05G15.

Section 965 Returns - Tax Period 201912 - 202011 (EC 902)
  1. Field 0525 (Line 25 (Line 19, Form 1041-N)) correction procedures:

    If... And... Then...
    Amount is present on Line 25 (Line 19 Form 1041-N),   Ensure the amount is entered in Field 0525.
    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      • Section 965 tax is less than ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      • Section 965 tax is ≡ ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 3, column (k), Part II Form 965-A:

      • If the amount is equal to Line 25 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 25 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 3, column (k), Part II , Form 965-A, into Field 0525.

  2. Field 05G15 (Line 15, Schedule G (Form 1041)) correction procedures:

    If... And... Then...
    Amount is present on Line 15,   Ensure the amount is entered in Field 05G15.
    Amount is present on Line 15, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 15, Form 965-A is attached,
    1. If the amount is present on Line 3, column (f), Part I Form 965-A:

      • If the amount is equal to Line 15, amount, take no action and continue processing the return.

      • If the amount is not equal to Line 15, amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 15, Form 965-A is attached, Enter the amount from Line 3, column (f), Part I, Form 965-A, into Field 05G15.

Section 965 Returns - Tax Period 201812 - 201911 (EC 902)
  1. Field 0525 (Line 24 (Line 19, Form 1041-N)) correction procedures:

    If... And... Then...
    Amount is present on Line 24 (Line 19 Form 1041-N),   Ensure the amount is entered in field 0525.
    Amount is present on Line 24 (Line 19 Form 1041-N), Form 965-A is not attached,
    1. If Section 965 tax is paid in full:

      • Section 965 tax is less than ≡ ≡ ≡ ≡, Do not correspond unless corresponding for other missing information.

      • Section 965 tax is ≡ ≡ ≡ ≡ ≡ ≡ or more, SSPND Action Code 211 and correspond for Form 965-A.

    Amount is present on Line 24 (Line 19 Form 1041-N), Form 965-A is attached,
    1. If the amount is present on Line 2, column (k), Part II, Form 965-A :

      • If the amount is equal to Line 24 (Line 19 Form 1041-N) amount, continue processing the return.

      • If the amount is not equal to Line 24 (Line 19, Form 1041-N) amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 24 (Line 19 Form 1041-N), Form 965-A is attached, Enter the amount from Line 2, column (k), Part II , Form 965-A, into Field 0525.

  2. Field 05G15 (Line 25f, Form 1041) correction procedures:

    If... And... Then...
    Amount is present on Line 25f,   Ensure the amount is entered in field 05G15.
    Amount is present on Line 25f, Form 965-A is not attached, SSPND Action Code 211 and correspond for Form 965-A.
    Amount is present on Line 25f, Form 965-A is attached,
    1. If the amount is present on Line 2, column (f), Part I, Form 965-A:

      • If the amount is equal to Line 25f amount, take no action and continue processing the return.

      • If the amount is not equal to Line 25f amount, SSPND and correspond for explanation of the difference.

    Amount is not present on Line 25f, Form 965-A is attached, Enter the amount from Line 2, column (f), Part I, Form 965-A, into Field 05G15.

Section 965 Returns - Tax Period 201712 - 201811 (EC 902)
  1. If Form 965-A is attached do the following:

    If... Then...
    Amount is present on Line 1, column (k), Part II, Form 965-A, Enter the Line 1, column (k) amount into Field 0525.
    Amount is present on Line 1, column (f), Part I, Form 965-A, Enter the Line 1, column (f) amount into Field 05G15.

Section 965 Returns Suspense Correction - Tax Period 201712 - 202111 (EC 902)
  1. Fields 0525 and 05G15 are valid for Tax Period 201712 and later returns

    • See IRM 3.12.14.25.60.3, Section 965 Returns - General Information Tax Period 201712 - 202111) (EC 902).

    • See IRM 3.12.14.25.60.3.1, Section 965 Returns - Tax Period 202012 - 202111 (EC 902)

    • See IRM 3.12.14.25.60.3.2, Section 965 Returns - Tax Period 201912 -202011 (EC 902).

    • See IRM 3.12.14.25.60.3.3, Section 965 Returns - Tax Period 201812 - 201911 (EC 902).

    • See IRM 3.12.14.25.60.3.4, Section 965 Returns - Tax Period 201712 - 201811 (EC 902).

  2. Paper filed Section 965 Returns: If the taxpayer has elected under Section 965(h) to pay its Section 965(h) net tax liability in installments, scan the pages of the return with the Section 965 tax data and the IRC Section 965 Transition Tax Statement (for TY2017 returns) and e-mail the scan to the Chief Financial Officer (CFO) at *CFO Tax Reform 965.

    Note:

    Do not make copies when the taxpayer is paying in full its entire Section 965 net tax liability or when the taxpayer makes a Section 965(i) election, in which case the Section 965(i) net tax liability will not be assessed until a triggering event occurs.

Valid Taxpayer Notice Codes - Error Code 902
  1. Valid TPNCs for Error Code 902 are:

    TPNC Literal
    10 We found an error in the computation of the tax due or overpayment amount.
    40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
    44 We eliminated the estimated tax penalty for the above tax period. If you prepaid the penalty, we will refund it to you.
    46 According to our records, you should file as an Estate using Form 1041 instead of filing Form 1040. We transferred the information submitted on your Form 1040 to Form 1041 and processed it using the applicable exemption amount and tax rates for an estate return.
    71 We changed the deferred payment of refundable credit for qualified sick and family leave wages. The change was due to transferring the amount from Schedule H, Household Employment Taxes.
    72 We changed the deferred payment of employer's share of Social Security tax. The change was due to claiming more than the statutory limit allows or the amounts used to determine your deferred payment on Schedule H, Household Employment Taxes were in error.
    73 We changed the amount for the Elective Payment Election (EPE) because the Form 3800, General Business Credit, Part III, was computed incorrectly.
    74 We didn’t allow all or part of the credit claimed as clean vehicle credit on your return because one or more of the Vehicle Identification Numbers (VIN) reported on Schedule A (Form 8936), Clean Vehicle Credit Amount, didn’t match our records.
    90 Blank Notice
    See Exhibit 3.12.14-36, Taxpayer Notice Codes for Form 1041.

Error Code 903 - High Dollar Refund

  1. Error Code 903 will display as follows:

    Field Designator Field Name
    CL Clear Code
    01RDD> Return Due Date - Computer
    01CCC Computer Condition Code
    0527 Estimated Tax Penalty
    05B/D Tax Due/Overpayment
    >>>> Tax Due/Overpayment - Computer
    0530A Credit Elect
    0530B Net Refund

Invalid Condition - Error Code 903
  1. Error Code 903 will generate when the computer amount for Overpayment (minus the Credit Elect amount) is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and CCC "O" is not present.

Correction Procedures - Error Code 903
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Determine if a manual refund is present:

    If... Then...
    TC 840 has posted or is pending (PN 840) to BMFOL or TXMOD and is for the same overpayment on the return (TC 840/846 minus the interest TC 770), or Form 3753 or Form 5792 is attached Enter CCC "O" in Field 01CCC.

  3. If no manual refund is present or pending:

    If... Then...
    There is no indication that a manual refund has been issued, and the refund requested is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, and the processing date is less than 20 days from the received date or return due date (whichever is later),
    1. This step is essential.
      Verify the transcribed amount in Field 0530B, equals the taxpayer's amount on Line 30b, Amount of line 29 to be Refunded.

    2. The transcribed amount equals the refund amount on the return, then clear the return for a systemic refund.

      Note:

      If the transcription is wrong, correct it. If it repeats the error, then clear the return.

    There is no indication that a manual refund has been issued, and the refund requested is less than $100 million, and the processing date is 20 days or more from the received date or return due date (whichever is later),
    1. SSPND 341 (Manual Refund).

    2. Flag the return for issuance of a manual refund.

    There is no indication that a manual refund has been issued, and the refund requested is $100 million or more,
    1. SSPND 341 (Manual Refund).

    2. Flag the return for issuance of a manual refund.

    Note:

    Electronically filed returns cannot have transcription errors, therefore can be cleared for a systemic refund, as long as they are not in interest jeopardy.

Error Code 904 - Total Tax Blank with Remittance

  1. Error Code 904 will display as follows:

    Field Designator Field Name
    01TXP Tax Period
    01CCC Computer Condition Code
    05QTX QFT Taxes
    05QC QFT Credits
    0524 Total Tax
    05B/D Tax Due/Overpayment
    >>>> Tax Due/Overpayment - Computer
    RMIT> Remittance

    Note:

    The literal "Section 05 not present" will display if no entries are present in Section 05.

Invalid Condition - Error Code 904
  1. Error Code 904 will generate when Total Tax is blank and either of the following conditions are present:

    1. A remittance amount is present; or

    2. The RRPS/ISRP indicator is present.

    • If the invalid condition is in any way associated with the reporting of Household Employment Tax on Line 7 of Schedule G (Form 1041), see IRM 3.12.14.13, Section 07 - Schedule H (Form 1040) and check for misplaced entries, transcription or coding errors.

    • If no errors are found, SSPND 410 to your lead.

Correction Procedures - Error Code 904
  1. Correct all misplaced entries, coding errors, and transcription errors.

  2. Check for a taxpayer explanation of the payment received.

    If... Then...
    The remittance amount equals the refund amount in Field 05B/D,
    1. Change Field 05B/D to become positive.

    2. When EC 902 generates, assign TPNC 10.

    No entries are present in Field RMIT>, Field 05B/D is a negative amount (refund return) and the literal RPS is present, Enter $0.01 in Field 0524.
    Taxpayer states that the amount is for "Penalty And Interest" or the penalty and interest are present with a zero balance on a remittance return, Enter $0.01 in Field 0524.
    No entries are present in Field RMIT> and Field 05B/D but the literal "RPS" is present on the top line of the screen display, Enter $0.01 in Field 0524.
    No data is present, the taxpayer does not give an explanation for the remittance amount or indicates that it belongs on another tax module, SSPND 351.

Suspense Correction - Error Code 904
  1. If no data is found, the tax examiner working the suspense inventory will correspond with the taxpayer. If no data is present and you can determine where to apply the remittance amount:

    1. Enter "X" in Field 01CCC.

    2. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    3. Prepare Form 3465 to indicate the amount and module to which the credit should be applied.

    4. Notate "Form 3465 prepared" on Form 1041.

    5. Forward the return to Adjustments (follow local procedures).

Error Code 905 - Expedite Processing of Refunds

  1. Error Code 905 will display as follows:

    Field Designator Field Name
    CL Clear Code
    01RCD Received Date
    01CCC Computer Condition Code
    01MSC Reserved
    01CRD Correspondence Received Date
    01RDD> Return Due Date - Computer
    05B/D Tax Due/Overpayment
    >>>>> Tax Due/Overpayment - Computer
    0530A Credit Elect
    0530B Refund
Invalid Condition - Error Code 905
  1. Error Code 905 will generate when all the following conditions are present:

    • The total of the underprint for Field 05B/D minus Field 0530A is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡and

    • The process date is 20 days or more after the interest penalty date, and CCC O is not present, and

    • No missing schedule codes are present.

      Note:

      Interest Penalty Date is the later of Received Date, the Correspondence Received Date, or the Return Due Date.

Correction Procedures - Error Code 905
  1. Check for misplaced entries, coding and transcription errors.

  2. Follow the instructions below:

    If... Then...
    There is an indication that a manual refund has been issued, Enter O in Field 01CCC.
    There is no indication that a manual refund has been issued, SSPND 341 and expedite return to ERS/Rejects.
  3. If a manual refund is not needed, enter a C in the Clear Code Field. Some examples are:

    • Amended returns,

    • No Reply returns,

    • Certain freeze codes, or

    • OBLs reduce the refund amount to ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡.

Error Code 999 - End of Year

  1. Error Code 999 will display as follows:

    Field Designator Field Name
    01TXP Tax Period

Invalid Condition - Error Code 999
  1. Error Code 999 will generate for all returns that are in error status at the end of the processing year.

Correction Procedures - Error Code 999
  1. Since the system will re-validate the record and set validity checks and based on next processing year's program, the only correction procedure required for Error Code 999 is for the tax examiner to transmit.

Manual Computation Instructions

  1. The computer will accurately compute the Tax on most returns if they have been properly filled out, edited, and transcribed. However, manual computation of Tax is occasionally needed to provide accurate settlement of tax returns.

    • Enter the manually computed Gross Tax in Field 05GVT.

  2. Some of the reasons manual computation may be required are:

    • Short Period Returns (Initial or Final)

    • Short Period Returns (Change of Accounting Period)

    • 52-53 Week Tax Period Filers

    • Rate Reduction Credit

    • Tax Periods Ending 197105 and prior

    • Form 4726 for Tax Periods 198212 and prior

    • Settlement Fund Returns

  3. To determine the Tax Rates for Short Period Returns that straddle two separate years, see Exhibit 3.12.14-31, Tax Rates (Form 1041).

    Note:

    In the case of a taxpayer error on a manual computation return, if the tax examiner's computation disagrees with both the computer-generated amount and the taxpayer's amount, the "Rule of Two" is not satisfied until a second examiner's computation arrives at the same results as the first examiner's computation.

Short Period Returns (Initial or Final)

  1. If an "Initial" or "Final" return appears on the screen because a taxpayer used a different Tax Rate, verify the Tax computation.

    1. Determine the Tax Rate based on the year in which the short period begins.

      If... Then...
      The short period begins and ends in the same calendar year Manually compute Tax (including Schedule D Tax).

      Example:

      If the period covered by the return is February 2023 through June 2023, the tax will have to be manually verified using the Tax Rate Schedule for Tax Periods 202312 through 202411. In this case, the computer-generated Tax will be correct.

      The short period begins and ends in a different calendar year, Tax will be computed using the year in which the Short Period begins.

      Example:

      A return which covers the period September 1, 2022 through June 30, 2023 should use the Tax Rate Schedules for Tax Periods 202212 through 202311 and 202312 through 202411. In this case, the computer-generated Tax will be incorrect.

  2. The formula for computing Annualized Gross Tax using the Tax Rate Schedule:

    Step Computation
    1 (Months in Short Period ÷ 12) × Exemption Allowed = Prorated Exemption (Line 21)
    2 Line 9 − (Line 16 + Line 21) = Taxable Income (Line 22)
    3 Taxable Income × (12 ÷ Months in Short Period) = Annualized Income
    4 Annualized Income × Applicable Tax Rate = Annualized Tax
    5 Annualized Tax × (Months in Short Period ÷ 12) = Annualized Gross Tax

    Note:

    If the taxpayer has used days to compute tax, verify the computations using days instead of months.

  3. See Exhibit 3.12.14-31, Tax Rates (Form 1041), to determine the Tax Rates for Short Period Returns that straddle two separate years.

    Reminder:

    The Rule of Two applies.

Short Period Returns (Change of Accounting Period)

  1. All Form 1041 must be filed on a calendar year basis unless they met certain qualifications.

    Note:

    To change the accounting period, the taxpayer must file obtain the permission. To obtain the necessary permission, the taxpayer must either attach a completed Form 1128 to the tax return (if qualifying for an automatic grant of the permission) or receive a ruling from the National Office (if not qualifying for an automatic grant of the permission).

  2. A "Y" will be present in Field 01CCC (entered by Code & Edit) if a Change In Accounting Period has been approved.

  3. See IRM 3.12.14.26.1, Short Period Returns (Initial or Final), to determine the annualization formula.

  4. If the determined Tax is different from the taxpayer's amount, assign a TPNC or prepare Letter 3833C to explain the adjustment.

    Reminder:

    The Rule of Two applies.

52-53 Week Tax Period Filers

  1. All 52-53 week filers who straddle two Tax Periods require manual verification.

    Note:

    The Tax Period may not end more than 6 days before or 3 days after the end of the month.

  2. When there is a Tax Rate change during the year for a 52-53 week filer, the Tax will be computed on a prorated basis.

    Reminder:

    The Rule of Two applies.

Converting Form 1040, Form 1040-SR, Form 1040-A and Form 1040-EZ to Form 1041 - No Reply

  1. Form 1040, Form 1040-SR, Form 1040-A and Form 1040-EZ cannot be filed for a deceased taxpayer (or two deceased taxpayers on a joint return) if the return covers a Tax Period after the one in which the taxpayer(s) died.

  2. C&E corresponded for Form 1041 after making the determination that a Form 1040 needed to be converted.

    Note:

    If this correspondence has not been sent, SSPND 211 to correspond for Form 1041 if income is over $600.

  3. If there is no reply to the correspondence, convert the return to Form 1041 using the following procedures.

    1. Enter the Tax Period in Field 01TXP.

    2. Enter the Received Date in Field 01RCD. All Form 1040 or Form 1040-SR), Form 1040-A and Form 1040-EZ must have a Received Date.

      If... Then...
      There is no Received Date present Enter 20230415 in Field 01RCD.
      There is a single, timely Received Date present, Enter the Received Date from the return into Field 01RCD.
      There is a single, delinquent Received Date present on the return, Enter 20230415 in Field 01RCD.
      There is a single Received Date from a processing center other than OSPC or KCSPC present on the return, Enter the Received Date from the return into Field 01RCD.
      There are multiple Received Dates present on the return,
      1. Enter the earliest IMF Received Date or the earliest, timely BMF Received Date from the return into Field 01RCD.

      2. If all the Received Dates are all delinquent, enter 20230415 in Field 01RCD.

    3. Enter "1" in Field 01FID.

    4. Enter the tax data information from the return:

      Note:

      For Tax Year 2019 and later, Form 1040 and Form 1040-SR are filed with Schedules 1 through 3. Tax Year 2018 was filed with Schedules 1 through 6. Those schedules are no longer available. In the tables below, a line reference without a schedule listed refers to Form 1040 or Form 1040-SR.

    5. See BMF ERS Job Aid for conversion exhibits.

      Tax Year 2023

      Form 1040 and Attachments Form 1041 Fields
      Line 2b (Taxable Interest) 0401
      Line 3b (Ordinary Dividends) 042A
      Line 3a (Qualified Dividends) 042B2
      Schedule 1, Line 3 (Business Income Sch. C) 0403
      Line 7 (Capital Gain Sch. D) 0404
      Schedule 1, Line 5
      (Rental, Royalties, Partnerships, S Corporations Trusts etc. Sch. E)
      0405
      Schedule 1, Line 6 (Farm Income Sch. F) 0406
      Schedule 1, Line 4 (Other Gains) 0407
      Other Income field includes the combined amounts below:
      • Line 1z (Total Wages and Income)

      • Line 4b (Taxable IRAs)

      • Line 5b (Taxable Pensions and Annuities)

      • Line 6b (Taxable Social Security)

      • Schedule 1, Line 1, (Taxable Refunds)

      • Schedule 1, Line 2a (Alimony)

      • Schedule 1, Line 7 (Unemployment)

      • Schedule 1, Line 9(Other Income)

      0408
      Schedule 1, Line 26 (Adjustments to Income) 0415A
      Schedule 2, Line 1 (Alternative Minimum Tax) 05G1C
      Schedule 3, Line 1 (Foreign Tax Credit) 05G2A
      Form 3800, Part II, Line 38 (General Business Credit) 05G2B
      Other Credits includes the combined amounts below:
      • Schedule 3, Line 2 (Child and Dependent Care Credit)

      • Schedule 3, Line 3 (Education Credit)

      • Schedule 3, Line 4 (Retirement Savings Contribution)

      • Schedule 3, Line 5a (Residential Energy Credit)

      • Schedule 3, Line 5b (Energy Efficient Home Credit)

      • Schedule 3, Line 7 (Other Nonrefundable Credits)

      • Form 1040, Line 19 (Child Tax Credit)

      05G2N
      Schedule 2, Line 12 (Net Investment Income Tax) 05G05
      Schedule 2, Line 16 (Recapture of Low-Income Housing Credit) 05GLH
      Schedule 2, Line 9 (Household Employment Taxes) 05G07
      Schedule G Other Taxes field includes the combined amounts below:
      • Schedule 2, Line 4 (Self-employment Tax)

      • Schedule 2, Line 7 (Total additional SS and Med tax)

      • Schedule 2, Line 8 (Additional tax on IRAs)

      • Schedule 2, Line 10 (First Time Homebuyers repayment)

      • Schedule 2, Line 11 (Additional Medicare Tax, Form 8959)

      • Schedule 2, Line 13 (Uncollected SS or Medicare or RRTA tax from W-2)

      • Schedule 2, Line 14 (Interest on tax due on installment income)

      • Schedule 2, Line 15 (Interest on the deferred tax on installment sales with a sales price over $150,000)

      • Schedule 2, Lines 17b through 17z (Other taxes)

      05G08
      Line 15 (Taxable Income) 0522
      Line 16 (Total Tax) 0524
      Schedule 2, Line 20 (Section 965 net tax liability Installment) 0525
      Line 25d (Federal Income Tax Withheld) 05G14
      Line 26 (Estimated Tax Payments) 05G10
      Schedule 3, Line 10 (Amount Paid With Extension) 05G13
      Schedule 3, Line 13a (Form 2439 Payments) 0516A
      Schedule 3, Line 13b (Qualified Sick & Family Leave Credit Sch. H) 05G17
      Line 33 (Total Payments) 0526
      Line 34 (Overpayment) 05B/D
      Line 35a (Refund) 0530B
      Line 36 (Applied to Estimated Tax) 0530A
      Line 37 (Tax Due) 05B/D
      Line 38 (Estimated Tax Penalty) 0527
       

      Tax Year 2022

      Form 1040 and Attachments Form 1041 Fields
      Line 2b (Taxable Interest) 0401
      Line 3b (Ordinary Dividends) 042A
      Line 3a (Qualified Dividends) 042B2
      Schedule 1, Line 3 (Business Income Sch. C) 0403
      Line 7 (Capital Gain Sch. D) 0404
      Schedule 1, Line 5
      (Rental, Royalties, Partnerships, S Corporations Trusts etc. Sch. E)
      0405
      Schedule 1, Line 6 (Farm Income Sch. F) 0406
      Schedule 1, Line 4 (Other Gains) 0407
      Other Income field includes the combined amounts below:
      • Line 1z (Total Wages and Income)

      • Line 4b (Taxable IRAs)

      • Line 5b (Taxable Pensions and Annuities)

      • Line 6b (Taxable Social Security)

      • Schedule 1, Line 1, (Taxable Refunds)

      • Schedule 1, Line 2a (Alimony)

      • Schedule 1, Line 7 (Unemployment)

      • Schedule 1, Line 9(Other Income)

      0408
      Schedule 1, Line 26 (Adjustments to Income) 0415A
      Schedule 2, Line 1 (Alternative Minimum Tax) 05G1C
      Schedule 3, Line 1 (Foreign Tax Credit) 05G2A
      Form 3800, Part II, Line 38 (General Business Credit) 05G2B
      Other Credits includes the combined amounts below:
      • Schedule 3, Line 2 (Child and Dependent Care Credit)

      • Schedule 3, Line 3 (Education Credit)

      • Schedule 3, Line 4 (Retirement Savings Contribution)

      • Schedule 3, Line 5 (Residential Energy Credit)

      • Schedule 3, Line 7 Other Nonrefundable Credits)

      • Form 1040, Line 19 (Child Tax Credit)

      05G2N
      Schedule 2, Line 12 (Net Investment Income Tax) 05G05
      Schedule 2, Line 16 (Recapture of Low-Income Housing Credit) 05G06
      Schedule 2, Line 9 (Household Employment Taxes) 05G07
      Schedule G Other Taxes field includes the combined amounts below:
      • Schedule 2, Line 4 (Self-employment Tax)

      • Schedule 2, Line 7 (Total additional SS and Med tax)

      • Schedule 2, Line 8 (Additional tax on IRAs)

      • Schedule 2, Line 10 (First Time Homebuyers repayment)

      • Schedule 2, Line 11 (Additional Medicare Tax, Form 8959)

      • Schedule 2, Line 13 (Uncollected SS or Medicare or RRTA tax from W-2)

      • Schedule 2, Line 14 (Interest on tax due on installment income)

      • Schedule 2, Line 15 (Interest on the deferred tax on installment sales with a sales price over $150,000)

      • Schedule 2, Lines 17b through 17z (Other taxes)

      05G08
      Line 15 (Taxable Income) 0522
      Line 16 (Total Tax) 0524
      Schedule 2, Line 20 (Section 965 net tax liability Installment) 0525
      Line 25d (Federal Income Tax Withheld) 05G14
      Line 26 (Estimated Tax Payments) 05G10
      Schedule 3, Line 10 (Amount Paid With Extension) 05G13
      Schedule 3, Line 13a (Form 2439 Payments) 0516A
      Schedule 3, Line 13b (Qualified Sick & Family Leave Credit Sch. H) 05G17
      Line 33 (Total Payments) 0526
      Line 34 (Overpayment) 05B/D
      Line 35a (Refund) 0530B
      Line 36 (Applied to Estimated Tax) 0530A
      Line 37 (Tax Due) 05B/D
      Line 38 (Estimated Tax Penalty) 0527
       

      Tax Year 2021

      Form 1040 and Attachments Form 1041 Fields
      Line 2b (Taxable Interest) 0401
      Line 3b (Ordinary Dividends) 042A
      Line 3a (Qualified Dividends) 042B2
      Schedule 1, Line 3 (Business Income Sch. C) 0403
      Line 7 (Capital Gain Sch. D) 0404
      Schedule 1, Line 5
      (Rental, Royalties, Partnerships, S Corporations Trusts etc. Sch. E)
      0405
      Schedule 1, Line 6 (Farm Income Sch. F) 0406
      Schedule 1, Line 4 (Other Gains) 0407
      Other Income field includes the combined amounts below:
      • Line 1 (Wages)

      • Line 4b (Taxable IRAs)

      • Line 4d (Taxable Pensions and Annuities)

      • Line 5b (Taxable Social Security)

      • Schedule 1, Line 1, (Taxable Refunds)

      • Schedule 1, Line 2a (Alimony)

      • Schedule 1, Line 7 (Unemployment)

      • Schedule 1, Line 8 (Other Income)

      0408
      Schedule 1, Line 26 (Adjustments to Income) 0415A
      Schedule 2, Line 1 (Alternative Minimum Tax) 05G1C
      Schedule 3, Line 1 (Foreign Tax Credit) 05G2A
      Form 3800, Part II, Line 38 (General Business Credit) 05G2B
      Other Credits includes the combined amounts below:
      • Schedule 3, Line 2 (Child and Dependent Care Credit)

      • Schedule 3, Line 3 (Education Credit)

      • Schedule 3, Line 4 (Retirement Savings Contribution)

      • Schedule 3, Line 5 (Residential Energy Credit)

      • Schedule 3, Line 7 Other Nonrefundable Credits)

      • Form 1040, Line 19 (Child Tax Credit)

      05G2N
      Schedule 2, Line 12 (Net Investment Income Tax) 05G05
      Schedule 2, Line 16 (Recapture of Low-Income Housing Credit) 05G06
      Schedule 2, Line 9 (Household Employment Taxes) 05G07
      Schedule G Other Taxes field includes the combined amounts below:
      • Schedule 2, Line 4 (Self-employment Tax)

      • Schedule 2, Line 7 (Total additional SS and Med tax)

      • Schedule 2, Line 8 (Additional tax on IRAs)

      • Schedule 2, Line 10 (First Time Homebuyers repayment)

      • Schedule 2, Line 11 (Additional Medicare Tax, Form 8959)

      • Schedule 2, Line 13 (Uncollected SS or Medicare or RRTA tax from W-2)

      • Schedule 2, Line 14 (Interest on tax due on installment income)

      • Schedule 2, Line 15 (Interest on the deferred tax on installment sales with a sales price over $150,000)

      • Schedule 2, Lines 17b through 17z (Other taxes)

      05G08
      Line 15 (Taxable Income) 0522
      Line 16 (Total Tax) 0524
      Schedule 2, Line 20 (Section 965 net tax liability Installment) 0525
      Line 25d (Federal Income Tax Withheld) 05G14
      Line 26 (Estimated Tax Payments) 05G10
      Schedule 3, Line 10 (Amount Paid With Extension) 05G13
      Schedule 3, Line 13a (Form 2439 Payments) 0516A
      Line 33 (Total Payments) 0526
      Line 34 (Overpayment) 05B/D
      Line 35a (Refund) 0530B
      Line 36 (Applied to Estimated Tax) 0530A
      Line 37 (Tax Due) 05B/D
      Line 38 (Estimated Tax Penalty) 0527
       

      Tax Year 2020

      Form 1040 and Attachments Form 1041 Fields
      Line 2b (Taxable Interest) 0401
      Line 3b (Ordinary Dividends) 042A
      Line 3a (Qualified Dividends) 042B2
      Schedule 1, Line 3 (Business Income Sch. C) 0403
      Line 7 (Capital Gain Sch. D) 0404
      Schedule 1, Line 5
      (Rental, Royalties, Partnerships, S Corporations Trusts etc. Sch. E)
      0405
      Schedule 1, Line 6 (Farm Income Sch. F) 0406
      Schedule 1, Line 4 (Other Gains) 0407
      Other Income field includes the combined amounts below:
      • Line 1(Wages)

      • Line 4b (Taxable IRAs)

      • Line 4d (Taxable Pensions and Annuities)

      • Line 5b (Taxable Social Security)

      • Schedule 1, Line 1, (Taxable Refunds)

      • Schedule 1, Line 2a (Alimony)

      • Schedule 1, Line 7 (Unemployment)

      • Schedule 1, Line 8 (Other Income)

      0408
      Schedule 1, Line 22 (Adjustments to Income) 0415A
      Schedule 2, Line 1 (Alternative Minimum Tax) 05G1C
      Schedule 3, Line 1 (Foreign Tax Credit) 05G2A
      Form 3800, Part II, Line 38 (General Business Credit) 05G2B
      Other Credits includes the combined amounts below:
      • Schedule 3, Line 2 (Child and Dependent Care Credit)

      • Schedule 3, Line 3 (Education Credit)

      • Schedule 3, Line 4 (Retirement Savings Contribution)

      • Schedule 3, Line 5 (Residential Energy Credit)

      • Schedule 3, Line 6c

      • Form 1040, Line 19 (Child Tax Credit)

      05G2N
      Form 8960, Line 21 (Net Investment Income Tax) 05G04
      Schedule 2, Line 5 (Unreported Social Security and Medicare Tax) 05G05
      Schedule 2, Line 7a (Household Employment Taxes) 05G07
      Schedule G Other Taxes field includes the combined amounts below:
      • Schedule 2, Line 4 (Self-employment Tax)

      • Schedule 2, Line 6 (Additional tax on IRAs)

      • Schedule 2, Line 7b (First Time Homebuyers repayment)

      • Schedule 2, Line 7c (Other write in taxes)

      05G08
      Line 15 (Taxable Income) 0522
      Line 16 (Total Tax) 0524
      Schedule 2, Line 9 (Section 965 net tax liability Installment) 0525
      Line 25d (Federal Income Tax Withheld) 05G14
      Line 26 (Estimated Tax Payments) 05G10
      Schedule 3, Line 9 (Amount Paid With Extension) 05G13
      Schedule 3, Line 12a (Form 2439 Payments) 0516A
      Schedule 3, Line 12b (Qualified Sick & Family Leave Credit Sch. H) 05G17
      Schedule 3, Line 12e (Deferred Social Security Taxes Schedule H) 05G18
      Line 33 (Total Payments) 0526
      Line 34 (Overpayment) 05B/D
      Line 35a (Refund) 0530B
      Line 36 (Applied to Estimated Tax) 0530A
      Line 37 (Tax Due) 05B/D
      Line 38 (Estimated Tax Penalty) 0527
       

      Tax Year 2019

      Form 1040 & Form 1040-S Form 1041 Fields
      Line 2b (Taxable Interest) 0401
      Line 3b (Ordinary Dividends) 042A
      Line 3a (Qualified Dividends) 042B2
      Schedule 1, Line 3 (Business Income Sch. C) 0403
      Line 66 (Capital Gain Sch. D) 0404
      Schedule 1, Line 5
      (Rental, Royalties, Partnerships, S Corporations Trusts etc. Sch. E)
      0405
      Schedule 1, Line 6 (Farm Income Sch. F) 0406
      Schedule 1, Line 4 (Other Gains) 0407
      Other Income field includes the combined amounts below:
      • Line 1(Wages)

      • Line 4b (Taxable IRAs)

      • Line 4d (Taxable Pensions and Annuities)

      • Line 5b (Taxable Social Security)

      • Schedule 1, Line 1, (Taxable Refunds)

      • Schedule 1, Line 2a (Alimony)

      • Schedule 1, Line 7 (Unemployment)

      • Schedule 1, Line 8 (Other Income)

      0408
      Schedule 1, Line 22 (Adjustments to Income) 0415A
      Schedule 2, Line 1 (Alternative Minimum Tax) 05G1C
      Schedule 3, Line 1 (Foreign Tax Credit) 05G2A
      Form 3800, Part II, Line 38 (General Business Credit) 05G2B
      Other Credits includes the combined amounts below:
      • Schedule 3, Line 2 (Child and Dependent Care Credit)

      • Schedule 3, Line 3 (Education Credit)

      • Schedule 3, Line 4 (Retirement Savings Contribution)

      • Schedule 3, Line 5 (Residential Energy Credit)

      • Schedule 3, Line 6c

      • Form 1040, Line 19 (Child Tax Credit)

      05G2N
      Form 8960, Line 29 (Net Investment Income Tax) 05G04
      Schedule 2, Line 5 (Unreported Social Security and Medicare Tax) 05G05
      Schedule 2, Line 7a (Household Employment Taxes) 05G07
      Schedule G Other Taxes field includes the combined amounts below:
      • Schedule 2, Line 4 (Self-employment Tax)

      • Schedule 2, Line 6 (Additional tax on IRAs)

      • Schedule 2, Line 7b (First Time Homebuyers repayment)

      • Schedule 2, Line 7c (Other write in taxes)

      05G08
      Line 11b (Taxable Income) 0522
      Line 16 (Total Tax) 0524
      Schedule 2, Line 9 (Section 965 net tax liability Installment) 0525
      Line 17 (Federal Income Tax Withheld) 05G14
      Schedule 3, Line 8 (Estimated Tax Payments) 05G10
      Schedule 3, Line 10 (Amount Paid With Extension) 05G13
      Schedule 3, Line 13a (Form 2439 Payments) 0516A
      Line 19 (Total Payments) 0526
      Line 20 (Overpayment) 05B/D
      Line 21a (Refund) 0530B
      Line 22 (Applied to Estimated Tax) 0530A
      Line 23 (Tax Due) 05B/D
      Line 24 (Estimated Tax Penalty) 0527
       
      Schedule A (Form 1040 or Form 1040-SR) Form 1041 Fields
      Line 7 (Total Taxes Paid) 0411
      Line 10 (Total Interest Paid) 0410
      Line 14 (Total Gifts to Charity) 0413
      Line 15 (Casualty and Theft Losses) + Line 16 (Other Itemized Deductions) 0415A
      Schedule D (Form 1040 or Form 1040SR) Form 1041 Fields
      Line 7, Column (h) (Net Short-Term Capital Gain or Loss) 1017
      Line 15, Column (h) (Net Long-Term Capital Gain or Loss) 1018A
      Line 16 (total of Line 7 and Line 18) 1019
      Line 18 (28% Rate Gain or Loss) 1018C
      Line 19 (Unrecaptured Section 1250 Gain) 1018B

      Tax Year 2018

      Form 1040 Form 1041 Fields
      Line 2b (Taxable Interest) 0401
      Line 3b (Ordinary Dividends) 042A
      Line 3a (Qualified Dividends) 042B2
      Schedule 1, Line 12 (Business Income) 0403
      Schedule 1, Line 13 (Capital Gain) 0404
      Schedule 1, Line 17 (Rental, Royalties, Partnerships, S Corporations Trusts etc. Schedule E Income) 0405
      Schedule 1, Line 18 (Farm Income) 0406
      Schedule 1, Line 14 (Other Gains) 0407
      Line 1(Wages) +
      Line 5b (Taxable Social Security) +
      Line 4b (Taxable IRAs, Pensions and Annuities) +
      Schedule 1, Line 10, S(Taxable Refunds) +
      Schedule 1, Line 11 (Alimony) +
      Schedule 1, Line 19 (Unemployment) +
      Schedule 1, Line 21 (Other Income) (TY 2017)
      0408
      Schedule 2, Line 45 (Alternative Minimum Tax) 05G1C
      Schedule 3, Line 48 (Foreign Tax Credit) 05G2A
      Schedule 3, Line 54 (Other Credits) 05G2B
      Schedule 4, Line 58 (Unreported Social Security and Medicare Tax) 05G08
      Schedule 4, Line 60a (Household Employment Taxes) 05G07
      Line 15 (Total Tax) 0524
      Line 16 (Federal Income Tax Withheld) 05G14
      Line 19 (Overpayment) 05B/D
      Line 20a (Refund) 0530B
      Line 21 (Applied to Estimated Tax) 0530A
      Line 22 (Tax Due) 05B/D
      Line 23 (Estimated Tax Penalty) 0527
       
      Schedule A (Form 1040) Form 1041 Fields
      Line 7 (Total Taxes Paid) 0411
      Line 10 (Total Interest Paid) 0410
      Line 14 (Total Gifts to Charity) 0413
      Line 15 (Casualty and Theft Losses) + Line 16 (Other Itemized Deductions) 0415A
      Schedule D (Form 1040) Form 1041 Fields
      Line 7, Column (h) (Net Short-Term Capital Gain or Loss) 1017
      Line 15, Column (h) (Net Long-Term Capital Gain or Loss) 1018A
      Line 16 (total of Line 7 and Line 18) 1019
      Line 18 (28% Rate Gain or Loss) 1018C
      Line 19 (Unrecaptured Section 1250 Gain) 1018B

      Note:

      See IRM 3.12.14.13, Section 07 - Schedule H (Form 1040) for Schedule H, Household Employment Taxes field designators.

      Note:

      See IRM 3.12.14.13, Section 07 - Schedule H (Form 1040) for Schedule H, Household Employment Taxes field designators.

    6. Enter the tax data information from Form 1040-A.

      Form 1040-A Form 1041 Fields
      Line 8a (Taxable Interest) 0401
      Line 9a (Ordinary Dividends) 042A
      Line 9b (Qualified Dividends) 042B2
      Line 7 (Wages) +
      Line 10 (Capital Gain Distributions) +
      Line 11b (Taxable IRA Distributions) +
      Line 12b (Taxable Pensions and Annuities) +
      Line 13 (Unemployment) +
      Line 14b (Taxable Social Security Benefits)
      0408
      Line 39 (Total Tax) 0524
      Line 40 (Federal Income Tax Withheld) 05G14
      Line 41 (Estimated Tax Payments) 05G11
      Line 47 (Overpayment) 05B/D
      Line 48a (Refund) 0530B
      Line 49 (Applied to Estimated Taxes) 0530A
      Line 50 (Tax Due) 05B/D
      Line 51 (Estimated Tax Penalty) 0527

    7. Enter the tax data information from Form 1040-EZ.

      Form 1040-EZ Form 1041 Fields
      Line 2 (Taxable Interest) 0401
      Line 1 (Wages) +
      Line 3 (Unemployment)
      0408
      Line 7 (Federal Income Tax Withheld) 05G14
      Line 12 (Total Tax) 0524
      Line 13a (Refund) 0530B
      Line 14 (Tax Due) 05B/D

    Note:

    For prior year returns, match the 1040, 1040A, or 1040EZ line descriptions to the line descriptions on the Form 1041.

  4. Enter the EIN in Field 01EIN.

    If... Then...
    An EIN is present on Form 1040, Form 1040-A or Form 1040-EZ Enter the EIN in Field 01EIN
    An EIN is not present Research IDRS for the correct EIN. If found, enter it in Field 01EIN.
    The correct EIN cannot be found through research. SSPND 320. Route the converted Form 1041 to Entity Control and attach Form 4227 with "ASSIGN EIN" notated.

Form 1041 (2023)

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Form 1041 (2022)

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Form 1041 (2020)

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Schedule I

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Form 4952

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Schedule H (2023)

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Schedule H (2020)

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Schedule D

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Form 8949

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Form 8995, Form 8995-A & Schedule C (Form 8995-A)

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Form 4136

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Form 8978 & Schedule A (Form 8978)

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Form 965-A, Individual Report of Net 965 Tax Liability (Field Designators)

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Form 8936, Schedule A

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Form 8941

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Form 5884-B, New Hire Retention Credit (Field Designators)

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Form 3800 (2023)

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Form 3800 (2022)

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Form 8960

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Form 8997

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Form 1041-N (2023)

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Form 1041-N (2019)

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Form 1041-QFT (2023)

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Form 1041-QFT (2022)

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Schedule K-1 (2023)

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Error Code 026 Flowchart - Error Correction Procedures

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Error Code 026 Flowchart - Suspense Correction Procedures

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Error Code 857 - Resolution Checklist

The computer underprint for Field 05G1A is the lesser of the computer's calculation for tax per tax rate schedule (05TRS) and the computer's calculation of the tax per Schedule D (1043 underprint).

The majority of EC 857 errors are caused by transcription errors, misplaced entries, and omitted entries. The following is a checklist to use before doing any correction procedure:

  • Verify the tax period, if the tax year is 2003 see para (5) in IRM 3.12.14.25.40.2, Correction Procedures - Error Code 857.

  • Verify transcription of all displayed fields. Don't forget Field 042B2 from Line 2b, of the 1041 and Form 4952. If the taxpayer has an amount on Line 45, Schedule D, but not on Line 43, enter the amount from Line 45 into Field 1043.

  • Check Line 18 of 1041 and if blank, enter the amount from Line 15, Schedule B into Field 0418. If Line 15 is blank, check Lines 13 and 14, Schedule B and perfect Line 15 if possible.

  • If Field 01FID is "4" and the return is truly non-taxable, DLSEC 04 and 06, if present.

  • If Line 2b of 1041 is blank, check Line 23, Schedule D, and enter the amount into Field 042B2.

  • If Part III, of column (2) of Schedule D is blank, enter appropriate amounts from column (3) or page 1 into Fields 1017 through 1018A and perfect Field 1019, if necessary.

    Note:

    If taxpayer lists entries in column (1) and does not calculate Schedule D tax, do not enter amounts into fields. 1041, Schedule B, Line 3 can be used to determine taxpayer intent.

  • Watch for additional tax being added into Line 1a, Schedule G, 1041 (including ESBT box checked in entity section of Form 1041.

  • If the taxpayer checks the Box on Line 10 Form 1041 and there is an entry on Line 2b(1) or 2b(2), Form 1041 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ in Field 05G1A, enter tax amount in Field 05GVT, and continue processing.

Error Code 857 - Correspondence/TPNC Checklist

If the error code remains unresolved, then correspond or issue a TPNC as follows:

  • If a TPNC was sent on another error code, determine whether the previous error is causing EC 857 to generate, if so, resend the previous TPNC.

  • If there is an amount in Field 0404 greater the ≡ ≡ ≡ ≡ and the amount in Field 05G1A is less than Field 05TRS> and Schedule D is missing, correspond for Schedule D.

  • If there is an amount in Field 0404 less than ≡ ≡ ≡ ≡ and the amount in Field 05G1A is less than Field 05TRS> and Schedule D is missing, enter amount from Field 05G1A into Field 05GVT.

    Caution:

    If this creates a significant difference in tax, check with your lead first.

  • If Field 042B2 has no entry, there is no Schedule D attached, no entry on Line 4 of 1041, the two bullets above do not apply, and Field 05G1A> matched 05TRS>, issue TPNC 05 to inform the taxpayer that an error was made when Total Tax was figured.

  • If Field 042B2 has an entry, the computer uses the Schedule D tax computations, issue TPNC 24 to tell the taxpayer we figured their tax at a lower rate.

  • If Schedule D is attached, Field 05G1A should be the same or greater than 05TRS>, and there is an entry in Field 042B2, issue TPNC 24 to inform the taxpayer that there was an error related to the Schedule D tax.

  • If the amount on Line 45 or 43 of Schedule D differs from the amount on Line 1a, Schedule G of 1041 and Line 1a does not match Field 05TRS>, issue TPNC 05 to inform the taxpayer that the Schedule D tax was transferred incorrectly.

  • If there is an entry on Line 22 of 1041, but Schedule G and Line 23 are blank, issue TPNC 41 to inform the taxpayer that we have computed the tax.

Error Code 894 - CRN Literals

If... Then...
CRN 306 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of exported diesel-water fuel emulsion credit. The credit is not valid for tax periods earlier than 200601" .

CRN 307 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your renewable diesel mixtures fuel credit. The credit is not valid for tax periods earlier than 200601."

CRN 309 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of a diesel-water fuel emulsion credit. The credit is not valid for tax periods earlier than 200601."

CRN 310 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your diesel-water fuel emulsion blender credit. The credit is not valid for tax periods earlier than 200601."

CRN 318 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your diesel-powered highway vehicle fuel credit. The credit is not valid for tax periods after 199707." .

CRN 324 in invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your sales by registered ultimate vendors of aviation fuel credit. The credit is not valid for tax periods earlier than 199701" .

CRN 346 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your sale and use of kerosene and undyed kerosene used in aviation and state or local government fuel credit. The credit is not valid for tax periods earlier than 199801" .

CRN 347 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your sale and nontaxable use of undyed kerosene used in certain intercity and local buses fuel credit. The credit is not valid for tax periods earlier than 199801" .

CRN 350 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your sale and nontaxable use of undyed diesel fuel used in certain intercity and local buses fuel credit. The credit is not valid for tax periods earlier than 199801" .

CRN 352 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of liquefied petroleum gas (LPG) used in certain intercity and local buses fuel credit. The credit is not valid for tax periods earlier than 199401 or after 200708" .

CRN 356 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your 10% gasohol blending fuel credit. The credit is not valid for tax periods earlier than 199301 or after 200511" .

CRN 357 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your sale and nontaxable use of 7.7% gasohol blending fuel credit. The credit is not valid for tax periods earlier than 199301 or after 200511" .

CRN 359 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of 10% gasohol fuel credit. The credit is not valid for tax periods earlier than 199301 or after 200511."

CRN 361 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of liquefied petroleum gas (LPG) used in qualified local or school buses fuel credit. The credit is not valid for tax periods earlier than 199401 or after 200708" .

CRN 362 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of gasoline and gasohol fuel credit. The credit is not valid for tax periods earlier than 199401."

CRN 363 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your 5.7% gasohol blending fuel credit. The credit is not valid for tax periods earlier than 199301 or after 200511" .

CRN 369 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your 5.7% gasohol blending fuel credit. The credit is not valid for tax periods earlier than 199401" .

CRN 375 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of gasoline and 7.7% gasohol fuel credit. The credit is not valid for tax periods earlier than 199301 or after 200511" .

CRN 376 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of gasoline and 5.7% gasohol fuel credit. The credit is not valid for tax periods earlier than 199301 or after 200511" .

CRN 377 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of aviation grade kerosene used in foreign trade fuel credit. The credit is not valid for tax periods earlier than 199301" . Or

  2. "We computed your return without applying your nontaxable use of aviation grade kerosene used in foreign trade fuel credit. The credit is not valid for tax periods after 200511 and before 200712" .

CRN 388 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of biodiesel mixtures (other than agri-biodiesel mixtures) fuel credit. The credit is not valid for tax periods earlier than 200501."

CRN 390 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your agri-biodiesel mixtures fuel credit. The credit is not valid for tax periods earlier than 200501."

CRN 393 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alcohol fuel mixture containing ethanol fuel credit. The credit is not valid for tax periods earlier than 200501 or after 201211" .

CRN 394 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alcohol fuel mixture containing alcohol (other than ethanol) fuel credit. The credit is not valid for tax periods earlier than 200501 or after 201211" .

CRN 395 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your other nontaxable use of liquefied petroleum gas (LPG) fuel credit. The credit is not valid for tax periods earlier than 200501 or after 200708" .

CRN 411 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of exported gasoline fuel credit. The credit is not valid for tax periods earlier than 200601" .

CRN 412 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of exported aviation gasoline fuel credit. The credit is not valid for tax periods earlier than 200601" .

CRN 413 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of exported undyed diesel fuel credit. The credit is not valid for tax periods earlier than 200601" .

CRN 414 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of exported undyed kerosene (other than kerosene used in aviation) fuel credit. The credit is not valid for tax periods earlier than 200601" .

CRN 415 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of exported dyed diesel fuel credit. The credit is not valid for tax periods earlier than 200601" .

CRN 416 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of exported dyed kerosene fuel credit. The credit is not valid for tax periods earlier than 200601" .

CRN 417 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of kerosene used in commercial aviation (other than foreign trade). The credit is not valid for tax periods earlier than 200601" .

CRN 418 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your sale of kerosene used in aviation fuel credit. The credit is not valid for tax periods earlier than 200601" .

CRN 419 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of alternative fuel credit. The credit is not valid for tax periods earlier than 200610" .

CRN 420 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of alternative fuel ("P series" fuel) credit. The credit is not valid for tax periods earlier than 200610."

CRN 421 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of alternative fuel (compressed natural gas) credit. The credit is not valid for tax periods earlier than 200610."

CRN 422 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of alternative fuel (liquefied hydrogen) credit. The credit is not valid for tax periods earlier than 200610."

CRN 423 is invalid
  1. Assign TPNC 90 with the following literal:"
    We computed your return without applying your nontaxable use of alternative liquid fuel derived from coal credit. The credit is not valid for tax periods earlier than 200610."

CRN 424 is invalid
  1. Assign TPNC 90 with the following literal:"
    We computed your return without applying your nontaxable use of alternative liquid hydrocarbon fuel derived from biomass credit. The credit is not valid for tax periods earlier than 200610."

CRN 425 is invalid
  1. Assign TPNC 90 with the following literal:"
    We computed your return without applying your nontaxable use of alternative fuel (liquefied natural gas) credit. The credit is not valid for tax periods earlier than 200610."

CRN 426 is invalid
  1. Assign TPNC 90 with the following literal:"
    We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (liquefied petroleum gas). The credit is not valid for tax periods earlier than 200610."

CRN 427 is invalid
  1. Assign TPNC 90 with the following literal:"
    We computed your return without applying your alternative fuel credit and alternative fuel mixture credit ("P series" ). The credit is not valid for tax periods earlier than 200610."

CRN 428 is invalid
  1. Assign TPNC 90 with the following literal:"
    We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (compressed natural gas). The credit is not valid for tax periods earlier than 200610."

CRN 429 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (liquefied hydrogen). The credit is not valid for tax periods earlier than 200610 or after 202311."

CRN 430 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (derived from coal). The credit is not valid for tax periods earlier than 200610."

CRN 431 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (liquid fuel from biomass). The credit is not valid for tax periods earlier than 200610."

CRN 432 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (liquefied natural gas). The credit is not valid for tax periods earlier than 200610."

CRN 433 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your leaking underground storage tanks (LUST) tax credit. The credit is not valid for tax periods earlier than 200510."

CRN 434 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your leaking underground storage tanks (LUST) tax credit. The credit is not valid for tax periods earlier than 200510 or after 200712."

CRN 435 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your nontaxable use of alternative fuel (liquefied gas derived from biomass) credit. The credit is not valid for tax periods earlier than 200810."

CRN 436 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (liquefied gas derived from biomass). The credit is not valid for tax periods earlier than 200810."

CRN 437 is invalid
  1. Assign TPNC 90 with the following literal:
    "We computed your return without applying your alternative fuel credit and alternative fuel mixture credit (compressed gas derived from biomass). The credit is not valid for tax periods earlier than 200810."

Tax Rates (Form 1041)

Tax Year 2023

Taxable Income is Over But Not Over Percent of Taxable Income Of Excess Over
$0 $2,900 10% of Taxable Income $0
$2,900 $10,550 $290 + 24% $2,900
10,550 $14,450 $2,126 + 35% $10,550
$14,450 and greater $3,491 + 37% $14,450
 

Tax year 2023 example: If taxable income equals $12,000, subtract $10,550, leaving $1,450. Multiply $1,450 by 35% (0.35) = $507.50. $507.50 plus $2,126 = $2,633.50 tax owed.

Tax Year 2022

Taxable Income is Over But Not Over Percent of Taxable Income Of Excess Over
$0 $2,750 10% of Taxable Income $0
$2,750 $9,850 $275 + 24% $2,750
$9,850 $13,450 $1,979 + 35% $9,850
$13,450 and greater $3,239 + 37% $13,450
 

Current tax year tax rate example: If taxable income equals $10,000, subtract $9,850, leaving $150. Multiply $150 by 35% (0.35) = $52.50. $52.50 plus $1,979 = $2031,.50 tax owed.

Tax Year 2021

Taxable Income is Over But Not Over Percent of Taxable Income Of Excess Over
$0 $2,650 10% of Taxable Income $0
$2,650 $9,550 $265 + 24% $2,650
$9,550 $13,050 $1,921 + 35% $9,550
$13,050 and greater $3,146 + 37% $13,050
 

Current tax year tax rate example: If taxable income equals $10,000 subtract $9,550, leaving $450. Multiple $450 by 35% (0.35) = $157.50. $157.50 plus $1,921 = $2,078.50 tax owed.

Tax Year 2020

Taxable Income is Over But Not Over Percent of Taxable Income Of Excess Over
$0 $2,600 10% of Taxable Income $0
$2,600 $9,450 $260 + 24% $2,600
$9,450 $12,950 $1,904 + 35% $9,450
$12,950 and greater $3,129 + 37% $12,950
 

Current tax year tax rate example: If taxable income equals $10,000 subtract $9,450, leaving $550. Multiple $550 by 35% (0.35) = $192.50. $192.50 plus $1,904 = $2,096.50 tax owed.

Tax Year 2019

Taxable Income is Over But Not Over Percent of Taxable Income Of Excess Over
$0 $2,600 10% of Taxable Income $0
$2,600 $9,300 $260 + 24% $2,600
$9,300 $12,750 $1,868 + 35% $9,150
$12,750 and greater $3,075.50 + 37% $12,750
 

Current tax year tax rate example: If taxable income equals $10,000 subtract $9,300, leaving $700. Multiple $700 by 35% (0.35) = $245. $245 plus $1,868 = $2,113 tax owed.

Tax Year 2018

Taxable Income is Over But Not Over Percent of Taxable Income Of Excess Over
$0 $2,550 10% of Taxable Income $0
$2,550 $9,150 $255 + 24% $2,550
$9,150 $12,500 $1,839 + 35% $9,150
$12,500 and greater $3,011.50 + 37% $12,500
 

Current tax year tax rate example: If taxable income equals $10,000 subtract $9,150, leaving $850. Multiple $850 by 35% (0.35) = $297.50. $297.50 plus $1868.00 = $2165.50 tax owed.

Tax Year 2017

Taxable Income is Over But Not Over Percent of Taxable Income Of Excess Over
0 $2,550 15% of Taxable Income $0
$2,550 $5,950 $382.50 + 25% $2,550
$5,950 $9,050 $1,232.50 + 28% $5,950
$9,050 $12,400 $2,100.50 + 33% $9,050
$12,400   $3,206 + 39.6% $12,400

Bankruptcy Estate Tax Rate Schedule

2023 Tax Rate Schedule - If Line 15, Form 1040 (taxable income) is:

Taxable Income is Over But Not Over The Tax Is Of The Amount Over
$0 $11,000 10% $0
$11,000 $44,725 $1,100 + 12% $11,000
$44,725 $95,375 $5,147 + 22% $44,725
$95,375 $182,100 $16,290 + 24% $95,375
$182,100 $231,250 $37,104 + 32% $182,100
$231,250 $346,875 $52,832 + 35% $231,250
$346,875 and greater $93,300.75 + 37% $346,875
 

Bankruptcy current tax year tax rate example: If taxable income is $50,000. subtract $44,725, leaving $5,275. Multiply $5,275 by 22% (0.22) = $1,160.50 plus $5,147 = $6,307.50 tax owed.

2022 Tax Rate Schedule - If Line 15, Form 1040 (taxable income) is:

Taxable Income is Over But Not Over The Tax Is Of The Amount Over
$0 $10,275 10% $0
$10,275 $41,775 $1,027.50 + 12% $10,275
$41,775 $89,075 $4,807.50 + 22% $41,775
$89,075 $170,050 $15,213.50 + 24% $89,075
$170,050 $215,950 $34,647.50 + 32% $170,050
$215,950 $323,925 $49,335.50 + 35% $215,950
$323,925 and greater $87,126.75 + 37% $323,925
 

Bankruptcy current tax year tax rate example: If taxable income is $50,000. subtract $41,775, leaving $8,225. Multiply $8,225 by 22% (0.22) = $1,809.50 plus $4,807.50 = $6,617 tax owed.

2021 Tax Rate Schedule - If Line 15, Form 1040 (taxable income) is:

Taxable Income is Over But Not Over The Tax Is Of The Amount Over
$0 $9,950 10% $0
$9,950 $40,525 $995 + 12% $9,950
$40,525 $86,375 $4,664 + 22% $40,525
$86,375 $164,925 $14,751 + 24% $86,375
$164,925 $209,425 $33,603 + 32% $164,925
$209,425 $314,150 $47,843 + 35% $209,425
$314,150 and greater $84,496.75 + 37% $314,150
 

2020 Tax Rate Schedule - If Line 15, Form 1040 (taxable income) is:

Taxable Income is Over But Not Over The Tax Is Of The Amount Over
$0 $9,875 10% $0
$9,875 $40,125 $987.50 + 12% $9,875
$40,125 $85,525 $4,617.50 + 22% $40,125
$85,525 $163,300 $14,605.50 + 24% $85.525
$163,300 $207,350 $33,271.50 + 32% $163,300
$207,350 $311,025 $47,367.50 + 35% $207,350
$311,025 And greater $83,653.75 + 37% $311,025
 

2019 Tax Rate Schedule - If Line 11b, Form 1040 (taxable income) is:

Taxable Income is Over But Not Over The Tax Is Of The Amount Over
$0 $9,700 10% $0
$9,700 $39,475 $970 + 12% $9700
$39,475 $84,200 $4,543 + 22% $39,475
$84,200 $160,725 $14,382.50 + 24% $84.200
$160,725 $204,100 $32,748.50 + 32% $160,725
$204,100 $306,175 $46,628.50 + 35% $204,100
$306,175 And greater $82,354.75 + 37% $306,175
 

2018 Tax Rate Schedule - If Line 10, Form 1040 (taxable income) is:

Taxable Income is Over But Not Over The Tax Is Of The Amount Over
$0 $9,525 10% $0
$9,525 $38,700 $952.50 + 12% $9,525
$38,700 $82,500 $4,453.50 + 22% $38,700
$82,500 $157,500 $14,089.50 + 24% $82,500
$157,500 $200,000 $32,089.50 + 32% $157,500
$200,000 $300,000 $45,689.50 + 35% $200,000
$300,000 And greater $80,689.50 + 37% $300,000
 

2017 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $9,325 10% $0
$9,325 $37,950 $932.50 + 15% $9,325
$37,950 $76.550 $5,226.25 + 25% $37,950
$76,550 $116.675 $14,876.25 + 28% $76,550
$116,675 $208,350 $26,111.25 + 33% $116,675
$208,350 $235,350 $56,364.00 + 35% $208,350
$235,350 And greater $65,814.00 + 39.6% $235,350
 

2016 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $9,275 10% $0
$9,275 $37,650 $927.50 + 15% $9,225
$37,650 $75,950 $5,183.75 + 25% $37,450
$75,950 $115,725 $14,758.75 + 28% $75,600
$115,725 $206,675 $25,895.75 + 33% $115,225
$206,675 $233,475 $55,909.25 + 35% $205,750
$233,475 And greater $65,289.25 + 39.6% $233,475
 

2015 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $9,225 10% $0
$9,225 $37,450 $922.50 + 15% $9,225
$37,450 $75,600 $5,156.25 + 25% $37,450
$75,600 $115,225 $14,693.75 + 28% $75,600
$115,225 $205,750 $25,788.75 + 33% $115,225
$205,750 $232,425 $55,662.00 + 35% $205,750
$232,425 And greater $64,998.25 + 39.6% $232,425
 

2014 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $9,075 10% $0
$9,075 $36,900 $907.50 + 15% $9,075
$36,900 $74,425 $5,081.25 + 25% $36,900
$74,425 $113,425 $14,462.50 + 28% $74,425
$113,425 $202,550 $25,382.50 + 33% $113,425
$202,550 $228,800 $54,793.75 + 35% $202,550
$228,800 And greater $63,981.25 + 39.6% $228,800
 

2013 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $8,925 10% $0
$8,925 $36,250 $892.50 + 15% $8,925
$36,250 $73,200 $4,991.25 + 25% $36,250
$73,200 $111,525 $14,228.75 + 28% $73,000
$111,525 $199,175 $24,959.75 + 33% $111,525
$199,175 $225,000 $53,884.25 + 35% $199,175
$225,000 And greater $62,923.00 + 39.6% $225,000
 

2012 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $8,700 10% $0
$8,700 $35,350 $870.00 + 15% $8,700
$35,350 $71,350 $4,867.50 + 25% $35,350
$71,350 $108,725 $13,867.50 + 28% $71,350.
$108,725 $194,175 $24,332.50 + 33% $108,725
$194,175 And greater $52,531.00 + 35% $194,175
 

2011 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $8,500 10% $0
$8,500 $34,500 $850 + 15% $8,500
$34,500 $69,675 $4,750 + 25% $34,500
$69,675 $106150 $13,543.75 + 28% $69,675
$106,150 $189,575 $23,756.75 + 33% $106,150
$189,575 And greater $51,287 + 35% $189,575
 

2010 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $8,375 10% $0
$8,375 $34,000 $837.50 + 15% $8,375
$34,000 $68,650 $4,681.25 + 25% $34,000
$68,650 $104,625 $13,343.75 + 28% $68,650
$104,625 $186,825 $23,416.75 + 33% $104,625
$186,825 And greater $50,542.75 + 35% $186,825
 

2009 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $8,350 10% $0
$8,350 $33,950 $835 + 15% $8,350
$33,950 $68,525 $4,675 + 25% $33,950
$68,525 $104,425 $13,318.75 + 28% $68,525
$104,425 $186,475 $23370.75 + 33% $104,425
$186,475 And greater $50,447.25 + 35% $186,475
 

2008 Tax Rate Schedule - If Line 43, Form 1040 (taxable income) is:

Over- But not over- The tax is: of the amount over-
$0 $8,025 10% $0
$8,025 $32,550 $802.50 + 15% $8,025
$32,550 $65,725 $4,481.25 + 25% $32,550
$65,725. $100,150 $12,775 + 28% $65,725
$100,150 $178,850 $22,414 + 33% $100,150
$178,850 And greater $48,385 + 35% $178,850

Prior Year Conversion Chart - Form 1041

FORM 1041 PAGE 1 CONVERSION

Tax Year 19 Description Field Tax Year 16 - 18 Tax Year 13- 15 Tax Year 07-12
1 Interest Income 0401 1 1 1
2 Total Ordinary Dividends 0402A 2a 2a 2a
3 Business Income (or loss) 0403 3 3 3
4 Capital Gain (or loss) 0404 4 4 4
5 Rents Royalties Partnerships, etc. 0405 5 5 5
6 Farm Income (or loss) 0406 6 6 6
7 Ordinary Gain (or loss) 0407 7 7 7
Write in left Line 8 Form 461 Business Loss 04ABI N/A N/A N/A
8 Other Income 0408 8 8 8
9 Total Income 0409 9 9 9
10 Interest 0410 10 10 10
11 Taxes 0411 11 11 11
12 Fiduciary Fees 0412 12 12 12
13 Charitable Deduction 0413 13 13 13
14 Attorney, Accountant, and Return Preparer fees 0414 14 14 14
15a Other Deductions 0415A 15a 15a 15a
15b Net Operating Loss Deduction 0415B 15b 15b n/a
N/A Allowable Misc. Itemized Deductions Subject to 2% (TY 2017 and prior) 04MID 15c 15c 15b
16 Total Basic Deductions 0416 16 16 16
18 Income Distribution 0418 18 18 18
19 Estate Tax Deduction 0419 19 19 19
20 Qualified Business Income Deduction 0420 N/A N/A N/A
21 Exemption 0420 20 20 20
22 Total Special Deductions 0421 21 21 21
23 Taxable Income 0423 22 22 22
24 Total Tax 0524 23 23 23
25 Net 965 Tax Liability Paid 0525 N/A N/A N/A
26 Total Payments 0526 25 25 25
27 Estimated Tax Penalty 0527 26 26 26
28 Tax Due 05B/D 27 27 27
29 Overpayment 05B/D 28 28 28
30a ES Tax Credit Elect 0530A 29a 29a 29a
30b Refunded 0530B 29b 29b 29b
 

Schedule G, Line 4, Net Investment Income Tax is new for 201312 tax year. 201311 and prior year should have any amounts on Line 4 X'd.

FORM 1041 PAGE 2 CONVERSION

Tax Year 2019 Description Field Tax Year 16-18 Tx Year 13 - 15 Tax Year 07 - 12
1a Tax Rate Schedule or Sch. D 05G1A 1a 1a 1a
1b Tax on Lump-Sum Distribution (Form 4972) 05G1B 1b 1b 1b
1c Alternative Minimum Tax 05G1C 1c 1c 1c
1d Gross Tax 05G1D 1d 1d 1d
2a Foreign Tax Credit 05G2A 2a 2a 2a
2b General Business Credit 05G2B 2b 2b 2b
2c Prior Year Minimum Tax Credit 05G2C 2c 2c 2c
2d Bond Credit, Form 8912 05G2D 2d 2d 2d
4 Tax on ESBT

Note:

Not valid for Tax Period 201911 and prior. Delete entry in field if present.

05G04 N/A N/A N/A
5 Net Investment Income

Note:

Not valid for Tax Period 201311 and prior. Delete entry in field if present.

05G05 4 4 N/A
6 Recapture Taxes (Form 4255/ Form 8611) 05G06 5 5 5
7 Household Employment Tax (Schedule H) 05G07 6 6 6
8 Other Taxes 05G08 N/A N/A N/A
10 Estimated Tax Payments 05G10 24a 24a 24a
11 Estimated Tax Payments Beneficiaries 05G11 24b 24b 24b
13 Tax Paid with Form 7004 (Extension) 05G13 24d 24d 24d
14 Fed. Income Tax Withheld
* For Tax Period 199312 and prior, edit Other Credits to Line 24e of Form 1041.
05G14 24e 24e 24e
15 Net 965 Tax Liability

Note:

Valid for TY 2017 and later.

05G15 25f N/A N/A
16 Other Payments Form 2439 0516A 24f 24f 24f
 

SCHEDULE I, FORM 1041 CONVERSION

Tax Year 2019 Description Field Tax Year 09-18
22 Alternative Tax Net Operating Loss Deduction 06I24 24
23 Net Alternative Minimum Tax Income 06I25 25
24 Income Distribution Deduction 06I26 26
51 Alternative Minimum Foreign Tax Credit 06I51 53

Prior Year Conversion Chart for 1041 Sch D

Page 1 of prior year Schedule D will not be converted because it was not transcribed in prior years. Line numbers should be lined through on page 1.

Field 2014 - 2016 2013 '08 -'12 07
1017 17(2) 17(2) 13(2) 13(2)
1018A 18a(2) 18a(2) 14a(2) 14a(2)
1018B 18b(2) 18b(2) 14b(2) 14b(2)
1018C 18c(2) 18c(2) 14c(2) 14c(2)
1016 16 n/a n/a n/a
1019 19(2) 19(2) 15(2) 15(2)
1043 43 43 32 33
Field Form 4952
06D4G 4g
06D4E 4e

Brief Error Code Listing for Form 1041

Error Code Description
001 Statute (CCC "W" for clearance not present).
002 Name Control (Field 01NC) mismatch against the NAP and the EIF.
003 Check digit Invalid
004 EIN not present on NAP. EIF/NAP not accessed or not operational.
007 Received Date (Field 01RCD) earlier than first day of the Tax Period (a.k.a.: Early Filed return).
010 CCC "G" and other than required fields present (a.k.a.: "Amended" return).
011 Remittance amount is present (RPS or RMIT>) and no Section 05 data. Does not apply to amended returns.
014 Discrepancy in the Address information (Field 01ADD).
015 Discrepancy in the foreign address information (Field 02FAD).
016 ZIP Code (Field 01ZIP) inconsistent with Major City Code or State Code.
026 Tax Period (Field 01TXP) underprint is incorrect and CCC "F" or "Y" is not present.
030 Penalty and Interest Code "1" present (Field 01PIC) or is not compatible with Received Date (Field 01RCD).
034 Correspondence Received Date check (Field 01CRD).
062 Low Income Housing Credit (Field 2504D) is present but CCC "9" is missing or CCC "9" is present and Field 2504D is missing.
073 CCC "3" is present (No Reply) and an entry is present in the Correspondence Received Date field (Field 01CRD).
162 Schedule H, Part I: Social Security Wages (Field 0701) is greater than Medicare Wages (Field 0703), or Social Security and Medicare Wages are below the minimum amount.
163 Certain General Business Credits claimed exceed limits.
174 Schedule H, Part I: Advanced EIC (Field 0797) is greater than 20.4% (0.204) of Medicare Wages (Field 0703).
175 Schedule H, Part II: FUTA "Yes/No" Indicator (Field 07FIN) is inconsistent with Tentative Credit (Field 07TTC).
176 Schedule H, Part II: Tentative Credit (Field 07TTC) is present and Total Wages (Field 07TFW) is blank.
177 Schedule H, Part II: Any of State Codes "2" through "5" are present (Fields 07SC2-07SC5) and the preceding State Code is not present.
178 Schedule H, Part II: State Codes "1" and "2" (Fields 07SC1 and 07SC2) are present and Tentative Credit (Field 07TTC) are blank.
179 Reserved
180 Reserved
181 Schedule H, Part II: State Code (Field 07SC1-07SC5) is present with no FUTA Wages or FUTA Wages (Field 07TFW) is present with no State Code.
183 Schedule H, Part II: Inconsistencies between the Credit Reduction States (Fields 07CC1-07CC5) and Credit Reduction Wages (Fields 07CW1-07CW5) or a Credit Reduction State is either invalid or present more than once.
184 Schedule H, Part II: Total Credit Reduction Amount (Field 07TCR) is present but Credit Reduction Wages (Fields 07CW1-07CW5) are blank or Credit Reduction Wages are present but Total Credit Reduction Amount is blank.
185 Reserved
188 Schedule H, Part II: More Than 5 States Indicator (Field 07ASI) is present and State Code "5" (Field 07SC5) is blank.
830 Fiduciary Code (01FID) is blank.
832 Trust Code (Field 01TRC) is present with Fiduciary Code (Field 01FID) "1" , "5" , "6" , "8" , or "9" .
834 Preparer's TIN (Field 01PSN) is the same as Employer Identification Number (Field 01EIN).
836 Credit Elect (Field 0530A) is present on a Final Return (CCC "F" ).
839 Fiduciary Code "5" or "6" (Bankruptcy Estate) is present.
840 Form 8941, SHOP Check Boxes
842 Math Error: Difference in Total Income (Field 0409).
845 Math Error: Difference in Total Deductions (Field 0416).
846 Consistency Check: Qualified Business Income Deduction Amount (Qualifying Claim)
847 Math Error: Difference between Qualified Business Income Deduction Field 0420 and computer underprint Field 0420>
848 Math Error: Exemption amount (Field 0420) is not compatible with Fiduciary Code (Field 01FID) and Total Tax (Field 0523) is in error.
851 Math Error: Difference in Total Special Deductions (Field 0421).
854 Math Error: Difference in Taxable Income (Field 0423).
857 Math Error: Difference in Gross Tax (Field 05G1A).
860 Math Error: Difference in Alternative Minimum Tax (Field 05G1C).
861 Math Error: Difference in Net Investment Income Tax (Field 05G04)
863 Math Error: Difference in Total Tax (Field 05G1D).
866 Math Error: Difference in General Business Credit (Field 05G2B).
868 Math Error: Difference In Credit for Small Employers Health Insurance Premiums (Field 05G04)
872 Math Error: Schedule H, Part I: Difference in Total Social Security/Medicare/Withholding Taxes (Field 0798) 2010 and prior.
875 Math Error: Schedule H, Part I: Difference in Net Social Security/Medicare/ Withholding Taxes (Field 0706).
878 Math Error: Schedule H, Part II: Difference in Federal Unemployment (FUTA) Tax (Field 07FTX).
881 Math Error: Schedule H, Part III: Difference in Total Household Employment Taxes (Field 07HTX).
884 Consistency Error: Schedule H, Part II: Total Credit Reduction Wages - Computer (Field 07CWC>) is greater than Total FUTA Wages (Field 07TFW).
887 Math Error: Difference in Total Tax (Field 0523).
890 Schedule H: Household Employment Taxes-Computer (Field 07HTX) is present and Social Security/Medicare/Withholding Taxes-Computer (Field 0706) and Total FUTA Wages (Field 07TFW) are both missing.
893 Consistency Error: Estimated Tax Payments Allocated to Beneficiaries (Field 0525B) is greater than Estimated Tax Payments (Field 0525A).
894 Consistency Error: Credit Reference Number (CRN) is not valid or a CRN is entered without an associated credit amount, an amount is present without a CRN, or a CRN and amount are present for an ineligible tax period.
896 Math Error: Difference in Total Payments (Field 0526).
898 Return before 200612 that has total tax of $50 or more.
902 Math Error: Difference in Balance Due/Overpayment (Field 05B/D).
903 Refund $1,000,000 or more and CCC "O" not present.
904 Remittance amount or RMIT> Indicator is present and the Total Tax (Field 0523) is blank.
905 Expedite processing of refund.
999 Return in error at the end of the processing year.

Taxpayer Notice Codes for Form 1041

Sound judgement must be used when determining which TPNC to send. If the TPNC used is in the taxpayer's best interests and the reasoning is sound, no error should be charged.

TPNC Literal
01 We found an error in the computation of your total income.
02 Reserved.
04 We found an error in the computation of your taxable income.
05 We found an error in the computation of your total income tax.
08 The credit claimed was more than the law allows.
09 We found an error in the computation of your deductions.
10 We found an error in the computation of the tax due or overpayment amount.
11 Your Foreign Tax Credit was more than the law allows.
12 Reserved.
15 We found an error in the computation of your gains and losses on Schedule D.
16 We found an error in the computation of your gains and losses on Form 4797
20 We found an error in the amount shown as your exemption.
21 Reserved.
23 We found an error in the computation of the Alternative Minimum Tax.
24 We changed your Form 1041, U.S. Income Tax for Estates and Trusts because:
  • You computed your Alternative Tax incorrectly, or

  • We computed your tax using the Alternative Tax because it reduced your tax.

25 Reserved.
26 Reserved.
30 Reserved.
31 We found an error in the computation of the General Business Credit on Form 3800.
32 Reserved.
33 Reserved.
38 We found an error on page 1 of your return when your payment amounts were added.
40 We adjusted your tax return as shown because we did not receive a reply to our request for additional information.
41 We computed your tax for you.
43 We can't allow the amount you reported as federal income tax withheld because your return didn't have the necessary Form(s) W-2 attached as verification.
44 We eliminated the estimated tax penalty for the above tax period. If you prepaid the penalty, we will refund it to you.
46 According to our records, you should file as an Estate using Form 1041 instead of filing Form 1040. We transferred the information submitted on your Form 1040 to Form 1041 and processed it using the applicable exemption amount and tax rates for an estate return.
47 We changed the amount you claimed as Credit for Small Employer Health Insurance Premiums on Form 3800, General Business Credit. You figured the credit incorrectly on Form 8941, Credit for Small Employer Health Insurance Premiums, Line 16, or Line 18, or transferred it incorrectly to Form 3800, Part III, Line 4h.
48 We didn't allow the Credit for Small Employer Health Insurance Premiums claimed on Form 3800, General Business Credit. The required Form 8941 was incomplete or wasn't attached to your tax return. (No reply to correspondence only)
49 We adjusted your Form 8941, Credit for Small Employer Health Insurance Premiums. On Form 8941, Line 2 you reported 25 or more full-time equivalent employees for the tax year and figured Line 12 incorrectly.
50 We found an error in the computation of the federal unemployment tax on Schedule H, Household Employment Taxes.
51 We found an error on Schedule H, Household Employment Taxes. The error was in:
  1. The computation of the total tax and/or

  2. The transfer of that amount to page 2 of Form 1041.

52 We adjusted the federal unemployment tax on your Schedule H, Household Employment Taxes because we did not receive a reply to our request for additional information.
53 We adjusted your Form 8941, Credit for Small Employer Health Insurance Premiums. On Form 8941, Line 3 you reported average annual wages paid for the tax year over the maximum amount and figured Line 12 incorrectly.
54 We didn’t allow the amount you claimed as Credit for Small Employer Health Insurance Premiums on your tax return. Based on your response to the questions on Form 8941, line A and/or line C, you can’t claim the credit because:
  • You didn’t participate in a Small Business Health Options Program (SHOP) and/or

  • You already received the credit for two consecutive years.

55 We found an error in the computation of one or more of the following taxes or the totaling of these amounts on Schedule H, Household Employment Taxes:
  1. Social Security

  2. Medicare

  3. Federal income taxes.

57 The amount of cash wages you reported on Schedule H, Household Employment Taxes, was not enough to be considered taxable for employment tax purposes. Any Social Security and Medicare tax withheld should be returned to your employee. You may also have to file Form W-2C, Corrected Wage and Tax Statement, to correct the Social Security and Medicare wages you reported.
58 We found an error in the subtraction of your employee's advance earned income credit from your total Social Security, Medicare, and income tax withheld on Schedule H, Household Employment Taxes.
60 We found an error in the computation of the credit reduction amount from Schedule H or it was omitted. We adjusted your household employment taxes accordingly.
61 We didn't allow the Qualified Business Income Deduction claimed on Form 1041, U.S. Income Tax Return for Estates and Trusts. One of the required forms listed below was missing from your return:
  • Form 8995, Qualified Business Income Deduction Simplified Computation

  • Form 8995, Qualified Business Income Deduction

62 We changed the Qualified Business Income Deduction claimed on Form 1041, U.S. Income Tax Return for Estates and Trusts because you made one or more of the following errors:
  • The amount claimed exceeds the statutory Limit.

  • The amount(s) used to determine your Qualified Business Income Deduction on Form 8995 or Form 8995-A was figured incorrectly.

  • The amount from Form 8995 or Form 8995-A was transferred incorrectly to Form 1041.

70 We changed the Net Investment Income Tax on your Form 8960 because there was an error due to:
  • The computations used for Line 8, Line 11, Line 20, and/or Line 21, and/or

  • The amount transferred from Line 21 to Line 4 on 1041, Schedule G.

71 We changed the amount of the refundable credit for qualified sick and family leave wages. The change was due to an error you made in transferring the amount from the Schedule H, Household Employment Taxes to the Form 1041, U.S. Income Tax Return for Estates & Trusts.
72 We changed the amount of the deferred payment of the employer's share of Social Security tax on Schedule H, Household Employment Taxes. The change was due to one or more of the following errors:
  • You claimed more than the statutory limit allows.

  • The amounts you used to determine your deferred payment were in error.

  • You incorrectly transferred the amount from the Schedule H to the Form 1041, U.S. Income Tax Return for Estates & Trusts.

73 We changed the amount for the Elective Payment Election (EPE) because the Form 3800, General Business Credit, Part III, was computed incorrectly.
74 We didn’t allow all or part of the credit claimed as clean vehicle credit on your return because one or more of the Vehicle Identification Numbers (VIN) reported on Schedule A (Form 8936), Clean Vehicle Credit Amount, didn’t match our records.
90 Blank Notice - 10 blank lines are available on the notice for whatever statement is needed.

ERS Action Codes

Action Code Description Workday Suspense Period Function Used In
001 Input Document 0 GEN
210 EPMF Correspondence 60 EC, S
211 First Taxpayer Correspondence 40 CE, EC, S
212 Second Taxpayer Correspondence 25 CE, EC, S
213 Correspondence to Other Than Taxpayer 40 CE, EC, S
215 International Correspondence (ACI) 45 CE, EC, S
225 Taxpayer Correspondence (Signature Only) 40 CE, EC, S
226 International (ACI) (Signature Only) 40 CE, EC, S
300 Examination (Fuel Tax Credit) 10 CE, EC, S
310 Statute Control 10 CE, EC, S
320 Entity Control 10 CE, EC, S
331 Frivolous Review 3 CE, EC
332 QRDT Review 3 CE, EC
333 Prompt Audit 10 CE, EC, S
334 Joint Committee 10 CE, EC, S
335 Frivolous Case 10 CE, EC, S
336 QRDT Case 10 CE, EC, S
337 Other CID 10 CE, EC, S
341 Manual Refund 10 CE, EC, S
342 Credit Verification 10 CE, EC, S
343 Black Liquor 10 CE, EC, S
344 Manual Refund - ERS 0 EC
351 TIN Research 0 EC, S
352 Name Research 3 CE, EC, S
353 Address Research 3 CE, EC, S
354 Filing Requirements Research 3 CE, EC, S
355 Other MFTRA Research 5 CE, EC, S
360 Other In-House Research 10 CE, EC, S
370 Examination 10 CE, EC, S
410 Assistance Needed 0 EC
420 Management Suspense A 5 CE, EC, S
430 Management Suspense B 10 CE, EC, S
440 Management Suspense C - LMSB review of 1120-F returns - Ogden Only 15 CE, EC, S
450 Management Suspense D 20 CE, EC, S
460 Management Suspense E 25 CE, EC, S
470 Complex Error Codes 0 EC
480 Early Filed Suspense 150 CE, EC, S
490 System Problem 5 CE, EC, S
510 Missing Document 0 CE
511 Missing Document - 1st Suspense 25 EC, S
512 Missing Document - 2nd Suspense 20 S
513 Missing Document - 3rd Suspense 20 S
515 Missing Document - Short Term 5 EC, S
550 Magnetic Tape Return - Check for Attachments 0 CE
551 Magnetic Tape - Inconsistent Data 0 CE
610 Renumber - Non-Remit 0 CE, EC
611 Renumber - Remit 0 CE, EC
620 NMF/Non-ADP 0 CE, EC, S
630 Reinput 0 EC, S
640 Void 0 CE, EC, S
650 International (ACI) 0 CE, EC, S
660 Data Control Delete (TEP Delete) 0 S
670 Rejected Missing Document 0 S
700 Duplicate Block DLN 0 GEN
711 Duplicate Document DLN from Code & Edit 0 GEN
712 Duplicate Document DLN from Error Correction 0 GEN
713 Duplicate Document DLN from Unpostables 0 GEN
714 Duplicate Document DLN from Unworkable Suspense 0 GEN
715 Duplicate Document DLN from Workable Suspense 0 GEN
800 NAP Linkage Problem 2 EC, S
900 Unpostable Record 0 GEN

Key to above table:

Note:

CE = Code & Edit, S = Suspense Correction, CE = Code & Edit, and S = Suspense Correction

Statutory Credits

Order Statutory Credits are to be applied in:

Tax Periods 198812 and Subsequent: Field Designator
Foreign Tax Credit Field 05G2A
Other Non-business Credits was Field 05G2B
General Business Credit Field 05G2B
Low Income Housing Credit Field 2504D
Prior Year Minimum Tax Credit Field 05G2C

"No Reply" Procedures

Enter CCC "3" in Field 01CCC for all No Reply returns and follow the specific procedures detailed below:

Correspondence Issue No Reply Procedures
Section 965 return,
  1. Enter a CCC "X" into Field 01CCC, if the taxpayer has deferred Section 965 tax.

  2. Input TC 971 with closing codes 114 and 115 as applicable. See IRM 3.12.38.5.2 for detailed instructions.

Missing Signature. Enter "X" in Field 01CCC (refund returns).
Tax Period cannot be determined. Field 01TXP Use current processing year.
Non-Final Return with Tax Period Ending four months or more after the processing date. Field 01TXP Use current processing year.
Field 1041-QFT is before 199708. Field 01TXP Use current processing year.
1041-N is before 200312. Field 01TXP Use current processing year.
RPS Indicator - If an RPS Indicator is present but there is no remittance amount present. (EC 011) Prepare Form 3465 and indicate the amount to be moved to the Unidentified Remittance File (URF).
Tax Period -The Tax Period on Form 1041 begins or ends on a day other than the last day of the month (excluding Initial/Final Returns). (EC 026)
  1. Enter the Tax Period Ending for the previous month (i.e., 201308) in Field 01TXP.

  2. Input TC 016 (follow local procedures).

Tax Period -The Tax Period on Form 1041 matches Field 01TXP but the beginning and ending Tax Periods on Form 1041 result in a Tax Year greater than 12 months.

Example:

An Initial estate return with a Tax Year Beginning on 9/12/2018 (201809) and a Tax Year Ending on 9/28/2019 (201909). (EC 026)

  1. Enter the Tax Period Ending for the previous month (i.e., 201408) in Field 01TXP.

  2. Input TC 016 (follow local procedures).

Tax Period - If the last Tax Period with a TC 150 is more than 12 months before the tax period of the return. (EC 026)

Example:

If the Tax Period is 201909, use September 2018; if the Tax Period is 201911, use November 2018.

  1. Input TC 474 on REQ77 for the year and month before the beginning month of the Tax Period on Form 1041 and use one for the number of cycles.

  2. Input TC 016 (follow local procedures).

  3. Enter 5 in 01ADC

  4. SSPND 430.

  5. After the return has been held for one cycle, enter C in the Clear Code field.

Tax Period—The last Tax Period with a TC 150 is less than 12 months before the Tax Period of the return. (EC 026)
  1. Enter 5 in Field 01ADC.

  2. Enter Y in Field 01CCC.

Schedule H - Line 20 (Tentative Credit) Field 07TTC is blank but a "1" is present in Field 07FIN. (EC 175) Enter "1" in Field 07TTC
Schedule H - Line 16/21 (Total FUTA Wages). Field 07TTC contains an entry, but Field 07TFW is not present. (EC 176)
  1. Enter $1 in Field 07TFW.

  2. GTSEC 07 and enter the Total FUTA Tax in Field 07FTV.

Schedule H - Line 20 (Tentative Credit). Fields 07SC1 and 07SC2 are present, but Field 07TTC is not present. (EC 178) Enter $1 in Field 07TTC.
Schedule H - Line 16/21 (Total FUTA Wages). Field 07TFW is blank, but an entry is present on Line 17/22. (EC 181)
  1. Enter $1 in Field 07TFW.

  2. When Error Code 891 appears, enter the Total FUTA Tax amount (from Line 17/25) in Field 07FTV.

Bankruptcy Estate Returns - A Bankruptcy Form 1041 is filed but the Form 1040 is not the one relating to the bankruptcy, or Form 1040 is not attached, and an entry is present on any of Lines 24 through 30 of Form 1041, or Line 9 indicates Gross Income greater than the applicable Exemption amount plus the standard deduction. (EC 839) Continue processing based on the information contained on the original Form 1041.
No reply or decedent returns requiring conversion of Form 1040/A/EZ to Form 1041.
  1. See IRM 3.12.14.26.4, Converting Form 1040, Form 1040A, and Form 1040EZ to Form 1041 - No Reply.

  2. Assign TPNC(s) 40 and 46.

Note:

If TPNC 46 is not available, use TPNC 90 with the literal from TPNC 46.

Form 1041 - Lines 3 through 6. Any of Fields 0403 through 0406 are present and report a positive amount (a gain)≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, but the corresponding schedule is not attached. (EC 842) Continue processing the return.
Form 1041 - Lines 3 through 6. Any of Fields 0403 through 0406 are present and report a negative amount (a loss)≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, but the corresponding schedule is not attached. (EC 842)
  1. Delete the entry in the negative field(s).

  2. Assign TPNC 40.

Form 1041 - Line 4 is present and reports a gain of $500 or more and Schedule D is not attached. (EC 857) Send TPNC's 05 and 40.
Form 1041 - Line 16. Field 0416 contains an entry but there are no entries in Fields 0410 through 0415B (04NID TY2017 and prior). (EC 845)
  1. Delete the entry in Field 0416

  2. Assign TPNC 40.

Form 1041 - Line 18. Field 0418 contains an entry but there is no Schedule K-1 (Form 1041) attached or K-1 entity information is missing. (EC 851) Enter Audit Code 3 in Field 01ADC.
Form 1041 - Line 14, Schedule G. Field 05G14 contains an entry but is missing supporting documentation (i.e., W-2, 1042-S (or signed Competent Authority letter), 8288, 8805). Delete the entry and assign TPNC 43. (EC 896)
Form 1041 - Line 16a, Schedule G. Field 0516A contains an entry but is missing copy B of Form 2439. Delete the entry and assign TPNC 40. (EC 896)
Form 1041 - Line 16c, Schedule G. Line 25a, Schedule G (no field) contains an entry but no Form 4136 is attached. Assign TPNC 40. (EC 896)
Schedule G - Field 05G1C (Alternative Minimum Tax). Line 1c contains an entry ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ and Schedule I is not attached. (EC 860) Enter the taxpayers amount in Field 06IAV.
Form 1128 (Application for Change in Accounting Period) - "Y" is present in Field 01CCC, but Form 1128 is not attached. (EC 869) Annualize the tax using the formulas in Error Code 857. See IRM 3.12.14.26, Manual Computation Instructions.
Schedule G - Field 05G07 (Schedule H). An entry is present in Field 05G07, but Schedule H is not attached. (EC 881) GTSEC 07 and enter the amount from Field 05G07 into Field 0708V.
Schedule G - Field 05G2B (General Business Credit). Line 2b of Schedule G contains an entry of ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, but no supporting documentation is attached. (EC 887) Delete the amount of Credit from Field 05G2B and assign TPNC 40.

General Definitions

Subject Description
Bankruptcy Estate Pre-BAPCPA A separate and distinct taxable entity from the individual debtor, created when an individual debtor files for bankruptcy under Chapter 7 or 11. This creates a separate estate consisting of property that belongs to the debtor before the filing date.
Bankruptcy Estate Post-BAPCPA (filed on or after October 17, 2005) A separate and distinct taxable entity from the individual debtor, created when an individual debtor files for bankruptcy under Chapter 7 or 11. Under Chapter 7, this creates a separate estate consisting of property that belongs to the debtor before the filing date. Under Chapter 11, this creates a separate estate consisting of property that belongs to the debtor after the filing date. When SECA tax is applicable to a Chapter 11 debtor, the SE tax is reported on a Form 1040, not the estate Form 1041.
Beneficiary A person designated as the recipient of funds or other property under a trust or an estate.
Clifford Trust A Grantor Trust where the assets are placed in a trust temporarily and then revert back to the grantor.
Complex Trust A trust which, for the taxable year, does not qualify as a Simple Trust.
Conservatorship A trust (not an estate) which is usually set up by a court for an incompetent person. (Not necessarily a trust for tax purposes)
Corpus The principal sum or capital of a trust or an estate, as distinguished from interest or income.
Decedents Estate Estate of a deceased person that is a taxable entity separate from the decedent. It exists until the final distributions of the assets are made to the heirs and other beneficiaries.
Estate A legal entity created as the result of a person's death. The estate consists of the real and/or personal property of the deceased person. The estate pays any debts owed by the decedent and then distributes the balance of the estate's assets to the beneficiaries of the estate.
Fiduciary Trustee of a trust or executor, executrix, administrator, administratrix, personal representative, or person in possession of property of a decedent's estate.
Generation Skipping Trust A trust with younger generation beneficiaries who are more than one generation younger than the grantor's generation.
Grantor Trust May be set up by a living person, an organization, or created by a will. The trust is set up so that the income from the trust is taxable income of the grantor.

Note:

A grantor trust is rarely created by a will.

Guardianship/ Custodianship A trust usually set up for a minor. (Not necessarily a trust for tax purposes)
Inter Vivos Trust Established by a grantor during his/her lifetime.
Irrevocable Trust The trust cannot be repealed or annulled.
Maker, Grantor, etc. The person/organization which originated the trust or which has control over the trust.
Non-Explicit Trust An arrangement that has substantially the same effect as a trust will be treated as a trust, even though it is not an explicit trust. Examples of such arrangements are insurance and annuity contracts, arrangements involving life estates and remainders. Non-Explicit Trusts do not include Decedent's Estate.
Non-Taxable Grantor Trust Income, deductions, and credits are not reported on Form 1041 (they are ordinarily reported on Form 1040).
Pooled Income Trust A Split-Interest Trust with a remainder interest for a public charity and a life income interest retained by a donor or for another person.
Probate Estate The same as an Estate Entity. Probating an estate in court is done to establish the will is authentic or valid.
Residual Trust Set up to receive that part of an estate which remains after the payment of all debts, charges, devises, and bequests to entities other than the beneficiary.
Revocable Trust The grantor may revoke the trust and will pay the taxes of the trust on a Form 1040 return, because the trust is a grantor trust. The grantor will file Form 1041 return for "Information Only" purposes.
Simple Trust When the trust instrument requires that all income be distributed currently, with no authority to make charitable contributions, and the trust doesn’t distribute amounts allocated to the corpus of the trust.

Caution:

A trust is a simple trust only for the year in which it distributes income and makes no other distributions to beneficiaries. For years when the trust does not meet these requirements, it is a Complex Trust.

Taxable Grantor Trust Income, deductions, and credits are reported on Form 1041.
Testamentary Trust Set forth or contained in a will or a formal declaration of a person's wishes as to the disposition of the property after his/her death. A paper, instrument, document, gift, appointment, etc., is said to be "Testamentary" when it is written or made so as not to take effect until after the death of the person making it, and to be revocable and retain the property under that person's control during his/her life, although he/she may have believed that it would operate as an instrument of a different character.
Trust A legal entity created under state law and taxed under federal law. The trust can be created to do one act or a series of acts.
Trust Under the Will The same as a Testamentary Trust.

♦Potential Frivolous Arguments for Examination Review♦

Potential Frivolous Arguments Description
Alleged Churches/First Amendment Income from non-religious sources and may claim a vow of poverty.
Alter form Altering any or all line items with the intent of facilitating non-compliance with the tax laws.
Alter Jurat/UCC (Uniform Commercial Code) 1-207 or UCC 1-308 Return contains income and deductions but the jurat has been altered or stricken. May include reference to UCC 1-207 / UCC 1-308 or a statement that the returns was not signed under penalties of perjury.
Amended Returns/Form 843 Claim Amended return or a Form 843 filed to obtain a total refund of all taxes paid in prior years, based on a tax avoidance argument.
C-Filings This frivolous position includes the following four categories:
  1. Files a return claiming various types of deductions, credits, or overpayments/refunds that have no relation to reality and because of their outrageous character, qualify as frivolous returns.

  2. Files a return containing the filer’s identifying information but does not request a refund, often lacking sufficient information to determine a tax liability.

  3. Files a return with various types of rambling dialogue and/or confusing arguments that no one could reasonably view as a good faith attempt to comply with the law.

  4. Files a return that attempts to send some type of message or protest to the IRS, but fails to include sufficient identifying information for the Service to either determine the identity of the taxpayer or correspondent or return address.

Challenges to Authority Due Process Questions various administrative authorities such a delegation orders, summons authority, privacy act, etc. Argues that they must be afforded a hearing or a trial before taxes can be assessed or before property can be seized.
Challenges to Authority/Title 26 or "law" in Other Documents Argues that Title 26 of the United States Code is not law because it was never enacted as named.
Collections Issues Files frivolous documents contending that various collections issues are invalid (e.g., Offers in Compromise, Collection Due Process Requests, Installments Agreements, Appeals Requests, etc.) because they are not filed and/or signed by someone with delegated authority. They may have no certificate of assessment attached, do not comply in form or content with a State or Local law, are not in a certain format or lack a valid OMB (Office of Management and Budget) number or other frivolous positions.
Disclaimer Submits a disclaimer stating, "disclaims the liability for the tax due" , making the liability on the return zero.
Fifth Amendment Assertion of the Fifth Amendment right against self-incrimination as a basis for not providing any financial information.
Foreign Income Argues that United States citizens and residents are not subject to tax on their wages or other income derived from sources within the United States, as only foreign-based income or income received by nonresident aliens and foreign S Corporations from sources within the United States is taxable.
Form 1099-OID
(Original Issue Discount)
An individual or business files a return reporting false amounts of income (generally "Other" or "Miscellaneous" income) and claims a false amount of income tax withholding approximately equal to the amount of falsely reported income. Although the returns report income, they do not calculate any tax due. Some of the returns have form 1099-OID (Original Issue Discount) attached and some have Forms 1096. Other false financial instruments may be filed in the place of or in addition to the Forms 1099-OID such as 2439, promissory notes, bonds, sight drafts, etc.

Caution:

Some returns will need special care. If the withholding is ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡, attach Form 4227 and place in the locally designated basket for Examination, Frivolous Return Program (FRP) for review. Pay particular attention to returns with Form 1099-OID attached.

IRC 861
Business Employment Tax (BMF 861)
Argument targets employers and advises them that wages are exempt from withholding. Based on 26 Code of Federal Regulations (CFR) Section 1.861, promoters of this scheme advise employers to stop withholding and paying payroll taxes on their employee's wages. In addition, some employers file amended payroll tax returns and request refunds of previously paid payroll taxes.
IRS is a Private Organization/Collects Tribute, Not Taxes Argues that the IRS is an entity named the Internal Revenue and Tax Service, Inc., which was incorporated in Delaware in 1933, it is a collection agency for the Federal Reserve Bank, or is part of the United Nations and is clandestinely leading the taxpaying public into a "new world order" .
Not a Person Argues that a taxpayer is not a "person" within the meaning of IRC 7701(a)(14).
Obscene, Vulgar, Harassing Submits documents or other materials indicating that non-filing is due to dissatisfaction with tax policies or taxation in general. Often, this argument is expressed with obscene, vulgar, or crude language and characters in an extremely demeaning manner.
Protest Against Government Action/Inaction Argues that refusal to file or pay is justified because they disagree with government policies or spending plans.
Sixteenth Amendment Argues the Sixteenth Amendment was not properly ratified and therefore the federal government does not have the legal authority to collect an income tax without apportionment.
Straw Men Argues the government has created an entity separate and distinct from the taxpayer - a "straw man" and any tax obligations are exclusively those of the "straw man" .
Taxes are Voluntary/Law Does Not Require Submits a return, amended return or correspondence that argues income taxes are voluntary.
U.S. v. Long Submits return with zero money amounts. To explain the zeros inserted on the form, the individual references "U.S. vs. Long."
Unsigned Returns The individual completes a return but fails to sign, a statement indicating disagreement with the tax system is attached or added to the return.
Valuation Income is not taxable because of the declining fair market value of the dollar, because the dollar is not backed by gold/silver, because the value of services is offset by the value of the labor (barter income), etc.
Zero Returns Submits a return with zero money amounts on all or most of the line items on the form (e.g., IRC 861, Forms 2439, OID and other BMF filings that claim no income and request refunds). See Rev. Rul. 3004-34. A statement is attached claiming there is no section of the Internal Revenue Code that established an income tax liability. The statement may also contain arguments regarding the definition of income. There are several variations on this type of filing such as those bearing the words "nunc pro tunc" and "not liable."

Note:

≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡ ≡" ≡ ≡ ≡"≡ ≡ ≡ ≡ ≡ ≡ ≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Other All others including those listed in Notice 2010-33 or any subsequent superseding Notice. See http://www.irs.gov/Tax-Professionals/The-Truth-About-Frivolous-Tax-Arguments-Introduction on IRS.gov. This category includes non-filer accounts resulting from initial compliance check such as cross-reference TINS.

Note:

Frivolous arguments citing "Collection Due Process" (CDP) should be reviewed by Collections for possible referral to Appeals. Refer to IRM 5.19.8, Collection Appeal Rights Procedures, for additional information.

U.S. Territories State Abbreviations and ZIP Codes

American Samoa (AS)

American Samoa (AS) City ZIP Code
Faga'itua 96799
Leone 96799
Olosega Manua' 96799
Pago Pago 96799
 

Federated States of Micronesia (FM)

Federated States of Micronesia (FM) City ZIP Code
Chuuk 96942
Kosrae 96944
Pohnpei 96941
Yap 96943
 

Guam (GU)

Guam (GU) City ZIP Code
Agana 96910
Inarajan 96917
Merizo 96916
Tamuning 96931
Umatac 96915
Yona 96915
 

Marshall Islands (MH)

Marshall Islands (MH) City ZIP Code
Ebeye 96970
Majuro 96960
 

Northern Marianna Islands (MP)

Northern Marianna Islands (MP) City ZIP Code
Capitol Hill 96950
Rota 96951
Saipan 96950
Tinian 96952
 

Palau (PW)

Palau (PW) City ZIP Code
Koror 96940
Palau 96940
 

Puerto Rico (PR)

Puerto Rico (PR) City ZIP Code
Adjuntas 00601
Aguada 00602
Aguadilla 00603
Aguas Buenas 00703
Aguirre 00704
Aibonito 00705
Anasco 00610
Angeles 00611
Arecibo 00612
Arroyo 00714
Bajadero 00616
Barceloneta 00617
Barraquitas 00794
Barrio Obrero Station 00935
Bayamon 00956
Boqueron 00622
Cabo Rojo 00623
Caguas 00725
Camuy 00627
Canovanas 00729
Caparra Heights 00920
Carolina 00982
Catano 00962
Cayey 00736
Ceiba 00735
Cerro Gordon 00754
Ciales 00638
Cidra 00739
Coamo 00769
Comerio 00782
Condado 00907
Corozal 00783
Coto Laurel 00780
Culebra 00775
Dorado 00646
Ensenada 00647
Esperanza 00765
Fajardo 00738
Fernandez Juncos 00936
Florida 00650
Fort Buchanan 00934
Garrachales 00652
Guanica 00653
Guayama 00784
Guayanilla 00656
Guaynabo 00965
Gurabo 00778
Hatillo 00659
Hato Rey 00936
Hormingueros 00660
Humacao 00791
Isabela 00662
Jayuya 00664
Juana Diaz 00795
Juncos 00777
La Cumbre 00926
Lajas 00667
La Plata 00786
Lares 00669
Las Marias 00670
Las Piedras 00771
Levittown 00949
Loiza 00772
Loiza Street Station 00936
Luquillo 00773
Manati 00674
Maricao 00606
Maunabo 00707
Mayaquez 00680
Mercedita 00715
Minillas Center 00936
Moca 00676
Morovis 00687
Naguabo 00718
Naranjito 00719
Orocovis 00720
Palmer 00721
Patillas 00723
Penuelas 00624
Ponce 00731
Puerta de Tierra 00936
Puerta Real 00740
Punta Santiago 00741
Quebradillas 00678
Ramey 00603
Rincon 00677
Rio Blanco 00744
Rio Grande 00721
Rio Piedras 00927
Rosario 00636
Sabana Grande 00637
Sabana Hoyos 00688
Sabana Seca 00952
Saint Just 00978
Salinas 00751
San Antonio 00690
San Francisco 00927
San German 00683
San Juan 00936
San Lorenzo 00754
San Sebastian 00685
Santa Isabel 00757
Santurce 00936
Toa Alta 00953
Toa Baja 00949
Trujillo Alto 00976
University 00936
Utuado 00641
Vega Alta 00692
Vega Baja (Box 1 - 9049) 00694
Vieques 00765
Villalba 00766
Yabucoa 00767
Yauco 00698
 

Virgin Islands - U.S. (VI)

Virgin Islands - U.S. (VI) City ZIP Code
Charlotte Amalie 00802
Christiansted 00820
Cruz Bay 00830
Downtown 00840
Frederiksted 00840
Kingshill 00850
Saint Croix 00820
Saint John 00830
Saint Thomas 00805
Sunny Isle 00850
Veterans Annes 00820

Province, State and Territory Abbreviations

Australia State

Australia State Name Abbreviation
Australian Capital Territory ACT
New South Wales NSW
Northern Territory NT
Queensland QLD
South Australia SA
Tasmania TAS
Victoria VIC
Western Australia WA
 

Brazil State

Brazil State Name Abbreviation
Acre AC
Alagoas AL
Amapa AP
Amazonas AM
Bahia BA
Ceara CE
Distrito Federal DF
Esperito Santo ES
Goias GO
Maranhao MA
Mato Grosso MT
Mato Grosso do Sul MS
Minas Gerais MG
Para PA
Paraiba PB
Parana PR
Pernambuco PE
Piaui PI
Rio Grande do Norte RN
Rio Grande do Sul RS
Rio de Janeiro RJ
Rondonia RO
Roraima RR
Santa Catarina SC
Sergipe SE
Sao Paulo SP
Tocantins TO
 

Canada Province/Territory

Canada Province Name Province Abbreviation Country Code (02CTY)
Alberta AB CA
British Columbia BC CA
Manitoba MB CA
New Brunswick NB CA
Newfoundland and Labrador NL CA
Northwest Territories NT CA
Nova Scotia NS CA
Nunavut NU CA
Ontario ON CA
Prince Edward Island PE CA
Quebec QC CA
Saskatchewan SK CA
Yukon YT CA
 

Cuba Provincias

Cuba Provincias Name Abbreviation
Camaguey CG
Ciego de Avila CA
Cienfuegos CF
Ciudad di La Habana CH
Gramma (Bayamo) GR
Guantanamo GT
Holguin HO
La Habana HA
Matazas MT
Municipio Especial Isla de la Juventud IJ
Pinar del Rio PR
Sancti Spiritus SS
Santiago de Cuba SC
(Victoria de) Las Tunas LT
Villa Clara VC
 

Italy Provinces

Italy Provincia Name Abbreviation
Agrigento AG
Alessandria AL
Ancona AN
Aosta/Aoste AO
Arezzo AR
Ascoli Piceno AP
Asti AT
Bari BA
Belluno BL
Benevento BN
Bergamo BG
Biella BI
Bologna BO
Bolozano Bolzen BZ
Brescia BS
Brindisi BR
Cagliari CA
Caltanisetta CL
Campobasso CB
Caserta CE
Catania CT
Catanzaro CZ
Chieti CH
Como CO
Cosenza CS
Cremona CZ
Crotone KR
Cuneo CN
Enna EN
Ferrara FE
Firenze FI
Foggia FG
Forli FO
Frosinone FR
Genoa GE
Gorizia GO
Grosseto GR
Imperia IM
Isernia IS
L'Aquila AQ
La Spezia SP
Latina LT
Lecce LE
Livorno LI
Lodi LO
Lucca LU
Macerata MC
Mantova MN
Massa-Carrara MS
Matera MT
Messina ME
Milan MI
Modena MO
Napoli NA
Novara NO
Nuoro NU
Oristano OR
Padova PD
Palermo PA
Parma PR
Pavia PV
Perugia PG
Pesaro-Urbino PS
Pescara PE
Piacenza PC
Pisa PI
Pistoia PT
Pordenone PN
Potenza PZ
Prato PO
Ragusa RG
Ravenna RA
Reggio de Calabria RC
Reggio nell'Emilia RE
Rieti RI
Rimini RN
Roma RM
Rovigo RO
Salerno SA
Sassari SS
Savona SV
Siena SI
Siracusa SR
Sondrio SO
Taranto TA
Teramo TE
Terni TR
Torino TO
Trapani TP
Trento TN
Treviso TV
Trieste TS
Udine UD
Varese VA
Venezia VE
Verbania VB
Vercelli VC
Verona VR
Vibo Valentia VV
Vicenza VI
Viterbo VT
 

Mexico State

Mexico State Name Abbreviation
Aguascalientes AGS
Baja California Norte BCN
Baja California Sur BCS
Campeche CAM
Chiapas CHIS
Chihuahua CHIH
Coahuila COAH
Colima COL
Distrito Federal DF
Durango DGO
Guanajuato GTO
Guerrero GRO
Hidalgo HGO
Jalisco JAL
Mexico MEX
Michoacan MICH
Morelos MOR
Nayarit NAY
Nuevo Leon NL
Oaxaca OAX
Puebla PUE
Queretaro QRO
Quintana ROO QROO
San Luis Potosi SLP
Sinaloa SIN
Sonora SON
Tabasco TAB
Tamaulipas TAMPS
Tlaxcala TLAX
Veracruz VER
Yucatan YUC
Zacatecas ZAC
 

The Netherlands Province

The Netherlands Province Name Abbreviation
Drenthe DR
Flevoland FLD
Friesland FR
Gelderland GLD
Groningen GN
Limburg LB
North Brabant NB
North Holland NH
Overijssel OV
South Holland ZH
Utrecht UT
Zeeland SLD

Tax Years and Credit Reduction States

YEAR STATE STATE CODE RATE
2022 California CA 0.3%
2022 Connecticut CT 0.3%
2022 Illinois IL 0.3%
2022 New York NY 0.3%
2022 Virgin Islands (U.S.) VI 3.6%
2021 Virgin Islands (U.S.) VI 3.3%
2020 Virgin Islands (U.S.) VI 3.0%
2019 Virgin Islands (U.S.) VI 2.7%
2018 Virgin Islands (U.S.) VI 2.4%
2017 California CA 2.1%
2017 Virgin Islands (U.S.) CA 2.1%
2016 California CA 1.8%
2016 Virgin Islands (U.S.) VI 1.8%
2015 California CA 1.5%
2015 Connecticut CT 2.1%
2015 Ohio OH 1.5%
2015 Virgin Islands (U.S.) VI 1.5%
2014 California CA 1.2%
2014 Connecticut CT 1.7%
2014 Indiana IN 1.5%
2014 Kentucky KY 1.2%
2014 New York NY 1.2%
2014 North Carolina NC 1.2%
2014 Ohio OH 1.2%
2014 Virgin Islands (U.S.) VI 1.2%
2013 Arkansas AR 0.9%
2013 California CA 0.9%
2013 Connecticut CT 0.9%
2013 Delaware DE 0.6%
2013 Georgia GA 0.9%
2013 Indiana IN 1.2%
2013 Kentucky KY 0.9%
2013 Missouri MO 0.9%
2013 New York NY 0.9%
2013 North Carolina NC 0.9%
2013 Ohio OH 0.9%
2013 Rhode Island RI 0.9%
2013 Virgin Islands (U.S.) VI 1.2%
2013 Wisconsin WI 0.9%
2012 Arizona AZ 0.3%
2012 Arkansas AR 0.6%
2012 California CA 0.6%
2012 Connecticut CT 0.6%
2012 Delaware DE 0.3%
2012 Florida FL 0.6%
2012 Georgia GA 0.6%
2012 Indiana IN 0.9%
2012 Kentucky KY 0.6%
2012 Missouri MO 0.6%
2012 Nevada NV 0.6%
2012 New Jersey NJ 0.6%
2012 New York NY 0.6%
2012 North Carolina NC 0.6%
2012 Ohio OH 0.6%
2012 Rhode Island RI 0.6%
2012 Vermont VT 0.3%
2012 Virgin Islands (U.S.) VI 1.5%
2012 Wisconsin WI 0.6%
2011 Arkansas AR 0.3%
2011 California CA 0.3%
2011 Connecticut CT 0.3%
2011 Florida FL 0.3%
2011 Georgia GA 0.3%
2011 Illinois IL 0.3%
2011 Indiana IN 0.6%
2011 Kentucky KY 0.3%
2011 Michigan MI 0.9%
2011 Minnesota MN 0.3%
2011 Missouri MO 0.3%
2011 Nevada NV 0.3%
2011 New Jersey NJ 0.3%
2011 New York NY 0.3%
2011 North Carolina NC 0.3%
2011 Ohio OH 0.3%
2011 Pennsylvania PA 0.3%
2011 Rhode Island RI 0.3%
2011 Virginia VA 0.3%
2011 Virgin Islands (U.S.) VI 0.3%
2011 Wisconsin WI 0.3%
2010 South Carolina SC 0.3%
2010 Indiana IN 0.3%
2010 Michigan MI 0.6%
2009 Michigan MI 0.3%
2008 None    
2007 None    
2006 None    

Acronyms and Abbreviations

Acronyms and Abbreviations

Acronyms and Abbreviations Definition
AM Accounts Management
APO Army Post Office
AUR Automated Underreporter
BBTS Batch Block Tracking System
BMF Business Master File
C&E Code and Edit
CCC Computer Condition Code
CDP Collection Due Process
CI Criminal Investigation
CII Correspondence Imaging Inventory
C/O Care of
CP Computer Paragraph
DLN Document Locator Number
DPO Diplomatic Post Office
DPO Document Perfection Operation
EEFax Enterprise Electronic Fax
E-File Electronically File
e.g. For Example
EIN Employer Identification Number
EOCU EO Compliance Unit
EPE Elective Payment Election
ERS Error Resolution System
etc. Et Cetera
Exam Examination
DPE Deemed Payment Election
FAX Facsimile
FPO Fleet Post Office
FRP Frivolous Return Program
FTF Failure To File
GPP General Purpose Programming
IAT Integrated Automation Technologies
ICS Integrated Collection System
ID Identification or Identity
IDRS Integrated Data Retrieval System
ISRP Integrated Submission and Remittance Processing
IMF Individual Master File
IRC Internal Revenue Code
IRS Internal Revenue Service
LB&I Large Business and International
MeF Modernized Electronic Filing
MFT Master File Transaction
MMDDYY Month Month Day Day Year Year
NAICS North American Industry Classification System
N/A Not Applicable
NDC National Distribution Center
OC Other Country
OID Original Issue Discount
OSPC Ogden Submission Processing Center
PBA Principal Business Activity
PDS Private Delivery Service
PTIN Preparer Tax Identification Number
P.O. Post Office
QSSS Qualified Subchapter S Subsidiary
R&C Receipt and Control
Rec’d Received
Rev. Proc. Revenue Procedure
RO Revenue Officer
RRA98 Restructuring and Reform Act of 1998
SB/SE Small Business & Self-Employed
SCAMPS Service Center Automated Mail Processing System
SERP Servicewide Electronic Research Program (SERP)
SFR Substitute for Return
SLA Service Level Agreement
SOI Statistics of Income
SP Submission Processing
SSN Social Security Number
TAS Taxpayer Advocate Service
TBOR Taxpayer Bill of Rights
TC Transaction Code
TE Tax Examiner
TE/GE Tax Exempt & Government Entities
TETR Telephone Excise Tax Refund
TIN Taxpayer Identification Number
TPE Tax Period Ending
TY Tax Year
UP Unpostables
UCC Uniform Commercial Code
U.S. United States
USPS United States Postal Service
W&I Wage and Investment
ZIP Zone Improvement Plan