- 3.24.40 Application for Taxpayer Identification Number for Pending U.S. Adoptions
- 3.24.40.1 Program Scope and Objectives
- 3.24.40.1.1 Background
- 3.24.40.1.2 Authority
- 3.24.40.1.3 Responsibilities
- 3.24.40.1.4 Program Management and Review
- 3.24.40.1.5 Program Controls
- 3.24.40.1.6 Terms/Definitions/Acronyms
- 3.24.40.1.7 Related Resources
- 3.24.40.2 Introduction
- 3.24.40.3 Control Documents
- 3.24.40.4 Source Documents
- 3.24.40.5 Form/Program Number/Format Code
- 3.24.40.6 Required Sections
- 3.24.40.7 Excess Data for Name/Address
- 3.24.40.8 ISRP Transcription Operation Sheets
- Exhibit 3.24.40-1 Block Header Data Entry Form 1332 For Original Input Documents and Form 3893 For Re-Input Documents
- Exhibit 3.24.40-2 Section 01 FORM W–7A, Application for Taxpayer Identification Number for Pending U.S. Adoptions, (Program 33060/Format Code 008)
- 3.24.40.1 Program Scope and Objectives
Part 3. Submission Processing
Chapter 24. ISRP System
Section 40. Application for Taxpayer Identification Number for Pending U.S. Adoptions
3.24.40 Application for Taxpayer Identification Number for Pending U.S. Adoptions
Manual Transmittal
January 02, 2025
Purpose
(1) This transmits revised IRM 3.24.40, ISRP System, Application for Taxpayer Identification Number for Pending U.S. Adoptions.
(2) IRM deviations must be submitted in writing following instructions from IRM 1.11.2.2, Internal Management Documents System - Internal Revenue Manual (IRM) Process, IRM Standards and elevated through appropriate channels for executive approval.
Material Changes
(1) Editorial and date changes made throughout this IRM.
Effect on Other Documents
IRM 3.24.40 dated December 19, 2017 (effective 01-01-2018) is superseded.Audience
Taxpayer Services Integrated Submission and Remittance Processing (ISRP) Data Conversion general clerks.Effective Date
(01-02-2025)James L. Fish
Director, Submission Processing
Taxpayer Services
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Purpose: The Integrated Submission and Remittance Processing System (ISRP) is used to process forms and remittances. Data is entered, processed and fed to other IRS systems. This chapter provided instructions for the Original Entry, Key Verification, and Block Edit of tax returns and related data through ISRP.
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This section provides instructions for entering and verifying data from block control documents and source documents for Delinquent Account Transactions, using the Integrated Submission and Remittance Processing (ISRP) System.
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Audience: Submission Processing Data Conversion Operation personnel including general clerks, leads and supervisors. These instructions apply to all campuses. .
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Policy Owner: The Director of Submission Processing.
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Program Owner: Return Processing Branch, Mail Management/Data Conversion Section (an organization within Submission Processing).
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Primary Stakeholder: Management officials who rely on accurate data gathered by the ISRP Program.
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The Integrated Submission and Remittance Processing (ISRP) System transcribes and formats data from paper returns/documents/vouchers for input into the Generalized Mainline Framework (GMF) and other systems by key entry operators. It also captures check images for archiving. Transaction Management System (TMS) is a COTS product that is an integral part of ISRP.
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The following provide authority for the instructions in this IRM to be performed in support of completing compliance functions to make credits or refunds of any internal revenue tax, processing of non-revenue forms, and administrative support forms.
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Title 26 of the United States Code (USC) or more commonly known as the Internal Revenue Code (IRC)
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All Policy Statements for Submission Processing are contained in IRM 1.2.12, Servicewide Policies and Authorities, Policy Statements for Submission processing Activities:
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Code sections which provide the IRS with the authority to issue levies
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Congressional Acts which outline additional authorities and responsibilities like the Travel and Transportation Reform Act of 1998 or the Tax Reform Act of 1986
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Policy Statements that provide authority for the work being done
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The Operations Manager is responsible for securing, assigning and providing training for the staff needed to perform the task required throughout this instruction.
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The Planning and Analysis Staff is responsible for providing feedback and support to local management to achieve and effectively monitor scheduled goals.
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The Team Manager is responsible for assigning, monitoring and controlling the workflow to accomplish timely completion of the task required throughout this IRM.
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The employee is responsible for applying the instruction present to the assigned task on the ISRP system to accurately convert paper data to electronic data record for proper posting for use by the IRS.
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Program Reports: Below is a list of reports to use to show receipts, production and inventory for the paper return to electronic data conversion process. These reports sill be utilized to report and monitor daily and weekly status of the program to completeness.
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PCC 6040, SC WP&C Performance and Cost Report
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PCC 6240, SC WP&C Program Analysis Report
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Program Effectiveness: Goals will be measured utilizing standard managerial reports by documents processed per hour and completion of each function compared to the established schedule for completion each week. Each functionality is expected to retain or exceed schedule prior to the program completion date stated in IRM 3.30.123, Work Planning and Control Processing Timeliness: Cycles, Criteria, and Critical Dates. Quality reviews are expected to be conducted and monitored by local management and corrective action taken to ensure quality products are released to the next function.
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Annual Review: Review the processes included in this manual annually to ensure accuracy and promote consistent tax administration. This may be included under responsibilities for a manager.
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The reports for the Control Data Analysis, Project PCD, are on the Control-D/Web Access server, which has a login program control.
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The following terms or acronyms are utilized throughout this IRM:
Term Definition Key Verification (KV) the operators perform quality review on payments through an electronic method called Key Verification. Original Entry (OE) The operators manually key enter data from both scanned images and paper documents.
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This section provides instructions for entering and verifying data from control document and Form W-7A, Application for Taxpayer Identification Number for Pending U.S. Adoptions, using the Integrated Submission and Remittance Processing (ISRP) system.
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Following are the control documents from which data may be transcribed:
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Form 1332, Block and Selection Record
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Form 3893, Re-Entry Document Control
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Form W-7A, Application for Taxpayer Identification Number for Pending U.S. Adoptions, is the only source document from which data may be transcribed.
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The table below contains the program number and format code for Form W-7A:
FORM PROGRAM NUMBER FORMAT CODE W-7A 33060 008
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Form W-7A — Section 01 is required for Original Entry (OE) and Key Verification (KV).
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Name and address information that exceeds the maximum size of a field should be ignored. When the "FIELD OVERFLOW" message occurs, press <F9> and go on to the next field.
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The following exhibits represent specific data entry procedures.
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
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(1) | SC Block Control | ABC | The screen displays the ABC that was entered in the Entry Operator (EOP) Dialog Window. It cannot be changed. | |
(2) | Service Center Code | FLC/DO | Service Center Code "00" will always be generated. No entry is required. | |
(3) | Format Code | FCODE | <Enter> | For: Form W-7A, enter "008" . |
(4) | Unused Field | DATA | <Enter> | No entry required. Press <Enter>. |
(5) | Header ID | DATA | <Enter> | Enter "BH" . |
(6) | Alpha Block Control | DATA | <Enter> | Enter the 3 characters from the upper left corner of the form. |
(7) | Batch Number | DATA | <Enter> | Enter the 4-digit batch number from:
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(8) | Document Count | DATA | <Enter> | Enter the document count from:
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(9) | Block DLN | DATA | <Enter> | Enter the first 11 digits from:
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Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
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(1) | Section Number | SECT: | Section "01" will always be generated. No entry is required. | |
(2) | Serial Number | SER# | <Enter> | Enter the last two digits of the 13-digit DLN from the upper portion of the form. If the serial number has been generated by the system, verify that it matches the document being entered. |
(3) | Received Date | RDATE | <Enter> | Enter the date as stamped or edited on the face of the return. If multiple dates are present, enter the earliest date. If no date is present, enter the date from the signature line. Refer to IRM 3.24.37.6.7, Dates, for additional information. |
(4) | Primary Taxpayer | 1ALAST | <Enter> | Enter the primary taxpayer's last name as shown in the "Parent's last name" area of line 1a. |
(5) | Primary Taxpayer | 1A1ST | <Enter> | Enter the primary taxpayer's first name as shown in the "Parent's first name" area of line 1a. |
(6) | Primary SSN | 1ASSN | <Enter> | Enter the primary taxpayer's social security number (SSN) from line 1a. Refer to IRM 3.24.37.6.8, Taxpayer Identification Numbers (TINs), for additional information. |
(7) | Secondary Taxpayer | 1BLAST | <Enter> | Enter the secondary taxpayer's last name as shown in the "Parent's last name" area of line 1b. |
(8) | Secondary Taxpayer | 1B1ST | <Enter> | Enter the secondary taxpayer's first name as shown in the "Parent's first name" area of line 1b. |
(9) | Secondary SSN | 1BSSN | <Enter> | Enter the secondary taxpayer's SSN from line 1b. |
(10) | Street Address | L2ADD | <Enter> | Enter the street address information as shown or edited on line 2. Refer to IRM 3.24.37.6.16, Street Address Entries, for additional information. |
(11) | City | L2CITY | <Enter> | Enter the city from line 2. Foreign Address: Enter city / (slash) and spell out the country. Refer to IRM 3.24.37.6.17.2, City/State Entry, for additional information. |
(12) | State | L2ST | <Enter> | Enter the standard state abbreviation from line 2. Foreign Address: Enter a single period (.). |
(13) | ZIP | L2ZIP | <Enter> | Enter the ZIP Code from line 2. |
(14) | Child's Last Name | 3ALNA | <Enter> | Enter the child's last name from line 3a. |
(15) | Child's First Name | 3A1ST | <Enter> | Enter the child's first name from line 3a. |
(16) | Child's Middle Name | 3AMID | <Enter> | Enter the child's middle name from line 3a. |
(17) | Child's Last Name at Birth | 3BLNA | <Enter> | Enter the child's last name at birth from line 3b. |
(18) | Child's First Name at Birth | 3B1ST | <Enter> | Enter the child's first name at birth from line 3b. |
(19) | Child's Middle Name at Birth | 3BMID | <Enter> | Enter the child's middle name at birth from line 3b. |
(20) | Date of Birth | L4DOB | <Enter> | Enter the date of birth from line 4 in MMDDYYYY format. |
(21) | Sex Male/Female Checkbox | L4CKBX | <Enter> | Enter from line 4 as follows:
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(22) | City of Birth | L4CITY | <Enter> | Enter the city of birth from line 4. Foreign Address: Enter the city slash (/) and spell out the country. |
(23) | State of Birth | L4ST | <Enter> | Enter the standard state abbreviation from line 4. Foreign Address: Enter edited country code. |
(24) | Placement Agency/Agent Name | 5NAME | <Enter> | Enter the name from line 5. |
(25) | Agency Street | 5ADDR | <Enter> | Enter the street address information as shown or edited on line 5. Foreign Address: If both address and P.O. Box are present, enter street address ONLY. |
(26) | Agency City | 5CITY | <Enter> | Enter the city from line 5. Foreign Address: Enter city / (slash) and spell out the country. |
(27) | Agency ST | 5ST | <Enter> | Enter the standard state abbreviation from line 5. Foreign Address: Enter a single period (.). |
(28) | Agency ZIP | 5ZIP | <Enter> | Enter the ZIP Code from line 5. |
(29) | Date Child Placed with Adoption Par. | 5DATE | <Enter> | Enter the date from line 5 in MMDDYYYY format. |
(30) | Signature Applicant/Delegate Ind. | SIGN | <Enter> | Enter a "1" if the form is signed or if an "X" or thumb print is present. |
(31) | Signature Date | DATE | <Enter> | Enter the date following the signature in MMDDYYYY format. |
(32) | Phone Number | PHONE | <Enter> | Enter the complete numeric phone number following the signature and date from the "Phone Number" box. Refer to IRM 3.24.37.6.19, Transcribing Telephone Numbers, for additional information. |
(33) | Documentation Indicator | BOTMAR | <Enter> | Enter the edited digit from the right margin. If no edit is present, enter "0" (zero). |