Multi Year TCE Grant Recipient


Welcome! We are excited to have you as a grantee! We look forward to the coming year.

Getting Started

Managing the Grant

Now that you have the grant, it is time to ensure your processes for managing the funds are in place and that you can access the funds on-line. The following requirements must be maintained each year to continue as a multi-year grant recipient.

Closing the Grant

  • Final Report RequirementsPDF – Find out what to do when the project period ends and it is time to submit the final report.

Continuation of Multi-year Grant

Multi-year grant recipients will receive notification of continued eligibility from the Grant Program Office in late April. If you are eligible to continue as a multi-year recipient you will follow the abbreviated application process. If you are not eligible or if the multi-year period on your agreement indicates period 3, follow the application process at Applying for a TCE Grant to reapply for a multi-year grant. Publication 1101PDF provides a step-by-step guide.  

Checklist for abbreviated application process

Abbreviated Application Documents - The items listed should be included in the multi-year application. Please label the application by the names indicated.

Application Submission

  • Download the application by following system instructions on  
  • Complete the application as directed in Publication 1101PDF.
  • All applications and required attachments must be submitted through and must pass validation in on or before May 31.

Notification of Grant

The Grant Program Office will notify applicants of their acceptance or rejection of a grant award by email. If not awarded a grant, general information is provided on why the applicant was not selected. Notification is scheduled for early October. An applicant that is eligible for multi-year continuation will not be subject to the technical evaluation and will receive notification of award and funding earlier than applicants awarded under the competitive process.


  • Form 13533, VITA/TCE Sponsor AgreementPDF – Required to be completed by all grant recipients.
  • Form 14335, Contact Information for the VITA and TCE Grant ProgramPDF - Used to notify IRS of the individuals to contact regarding your grant.
  • Standard Form 424PDF, Application for Federal Assistance - This form is required for all grant applications.
  • Standard Form 425, Federal Financial Report (FFR) Cash Transaction Report – Used for reporting quarterly and final period financial information through the Division of Payment Management (DPM).
  • Form 8653PDF, TCE Application Plan – Used for reporting proposed budget information.
  • Form 8654PDF, TCE Semi-Annual/Annual Program Report – Used to report budget expenditures semi-annually and annually. In addition, a narrative report must accompany both the Form 8654 Semi-Annual and Form 8654 Annual Report. See Publication 4883PDF, Grant Programs Resource Guide for more information.
  • Standard Form LLLPDF, Disclosure Form to Report Lobbying - This form is only required if applicable.


  • Publication 1101PDF, Application Package & Guidelines for Managing a TCE Program
  • Publication 4883PDF, Grant Programs Resource Guide –Assistance in understanding requirements of the VITA and TCE Grant Programs.
  • Publication 1084PDF, IRS Volunteer Site Coordinator Handbook – Guidance on managing and operating a VITA site.

Additional Resources

Important Links

  • - Online federal grant announcement and application system.
  • Office of Management and Budget – Circulars governing the administrative requirements, cost principles, and audit requirements for grant recipients.
  • System for Award Management (SAM) - SAM is the primary registrant database of contracts and assistance awards for the federal government and is a free web site that consolidates the capabilities you used to find in CCR/FedReg, ORCA, and EPLS.  
  • Sub-award Reporting - Reporting of first tier sub-awards. Please refer to the TCE Terms and Conditions, Publication 5245, for guidance on reporting sub-awards.

Contact the TCE Grant Program at

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