Table of Contents
- What Is the Purpose of Form 943-X?
- Where Can You Get Help?
- When Should You File Form 943-X?
- Is There a Deadline for Filing Form 943-X?
- Where Should You File Form 943-X?
- How Should You Complete Form 943-X?
- Overview of the Process
Use Form 943-X to correct errors on a previously filed Form 943. Use Form 943-X to correct:
Income tax withheld from wages,
Taxable social security wages,
Taxable Medicare wages,
Total wages subject to Additional Medicare Tax withholding, and
Credits for COBRA premium assistance payments.
Use Form 843, Claim for Refund and Request for Abatement, to request a refund or abatement of assessed interest or penalties. Do not request a refund or abatement of assessed interest or penalties on Form 943 or Form 943-X.
When you discover an error on a previously filed Form 943, you must:
Correct that error using Form 943-X,
File a separate Form 943-X for each Form 943 that you are correcting, and
File Form 943-X separately. Do not file Form 943-X with Form 943.
If you did not file a Form 943 for one or more years, do not use Form 943-X. Instead, file Form 943 for each of those years. See also When Should You File Form 943-X, later. However, if you did not file Forms 943 because you improperly treated workers as independent contractors or nonemployees and are now reclassifying them as employees, see the instructions for line 19, later.
Report the correction of underreported and overreported amounts for the same year on a single Form 943-X, unless you are requesting a refund or abatement. If you are requesting a refund or abatement and you are correcting both underreported and overrreported amounts, file one Form 943-X correcting the underreported amounts only and a second Form 943-X correcting the overreported amounts.
You will use the adjustment process if you underreported employment taxes and are making a payment, or if you overreported employment taxes and will be applying the credit to Form 943 for the period during which you file Form 943-X. However, see the Caution under Is There a Deadline for Filing Form 943-X, later, if you are correcting overreported amounts during the last 90 days of a period of limitations. You will use the claim process if you overreported employment taxes and are requesting a refund or abatement of the overreported amount. Follow the chart on the back of Form 943-X for help in choosing whether to use the adjustment process or the claim process. Be sure to give us a detailed explanation on line 20 for each correction that you show on Form 943-X.
Continue to report current year adjustments for fractions of cents, third-party sick pay, and group-term life insurance on Form 943, line 10.
You have additional requirements to complete when filing Form 943-X, such as certifying that you filed (or will file) all applicable Forms W-2, Wage and Tax Statement, and Forms W-2c, Corrected Wage and Tax Statement. For corrections of overreported federal income tax, social security tax, or Medicare tax, you must make any certifications that apply to your situation.
For help filing Form 943-X or for questions about federal employment taxes and tax corrections, you can:
Visit the IRS website at www.irs.gov/businesses and click on the Employment Taxes link under Businesses Topics,
See Pub. 51 (Circular A), Agricultural Employer's Tax Guide, or
Call the IRS Business and Specialty Tax Line toll free at 1-800-829-4933 or 1-800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability) Monday–Friday from 7:00 a.m.– 7:00 p.m. local time (Alaska and Hawaii follow Pacific time).
See also How Can You Order Forms, Instructions, and Publications from the IRS, later.
File Form 943-X when you discover an error on a previously filed Form 943.
However, if your only errors on Form 943 relate to the number of employees (Form 943, line 1) or to federal tax liabilities reported on your Monthly Summary of Federal Tax Liability on Form 943 or on Form 943-A, Agricultural Employer's Record of Federal Tax Liability, do not file Form 943-X. For more information about correcting federal tax liabilities reported on your Monthly Summary of Federal Tax Liability on Form 943 or on Form 943-A, see the Form 943-A instructions.
Example—You owe tax.
On February 11, 2014, you discovered that you underreported $1,000 of social security and Medicare wages on your 2013 Form 943. File Form 943-X and pay the amount you owe by February 2, 2015, because you discovered the error in 2014 and February 2, 2015, is the due date for that year. If you file Form 943-X before February 2, 2015, pay the amount you owe when you file.
Example—You want your credit applied to Form 943.
You filed your 2014 Form 943 on February 2, 2015, and payments were timely made. On May 1, 2015, you discover that you overreported tax on your 2014 Form 943. You file Form 943-X on June 2, 2015. The IRS treats your credit as a tax deposit made on January 1, 2015. When you file your 2015 Form 943, include the amount from Form 943-X, line 17, on the “Total deposits” line of your 2015 Form 943.
Generally, you may correct overreported taxes on a previously filed Form 943 if you file Form 943-X within 3 years of the date Form 943 was filed or 2 years from the date you paid the tax reported on Form 943, whichever is later. You may correct underreported taxes on a previously filed Form 943 if you file Form 943-X within 3 years of the date the Form 943 was filed. We call each of these time frames a “period of limitations.” For purposes of the period of limitations, Form 943 is considered filed on April 15 of the succeeding calendar year if filed before that date.
You filed your 2012 Form 943 on January 25, 2013, and payments were timely made. The IRS treats the return as if it were filed on April 15, 2013. On January 22, 2016, you discovered that you overreported social security and Medicare wages on that form by $10,000. To correct the error, you must file Form 943-X by April 18, 2016, which is the end of the period of limitations, and use the claim process.
Send your completed Form 943-X to the address shown below.
|IF you are in . . .||THEN use this address . . .|
|Connecticut, Delaware, District of Columbia, Florida, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin||Department of the Treasury
Internal Revenue Service
Cincinnati, OH 45999-0008
|Alabama, Alaska, Arizona, Arkansas, California, Colorado, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming||Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0008
|No legal residence or principal place of business in any state||Internal Revenue Service
P.O. Box 409101
Ogden, UT 84409
|Special filing addresses for exempt organizations; federal, state, and local governmental entities; and Indian tribal governmental entities; regardless of location||Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0008
Use a separate Form 943-X for each Form 943 that you are correcting. For example, if you found errors on your Forms 943 for 2013 and 2014, file one Form 943-X to correct the 2013 Form 943. File a second Form 943-X to correct the 2014 Form 943.
Enter your EIN, name, and address in the spaces provided. Also enter your name and EIN on the top of pages 2 and 3, and on any attachments. If your address has changed since you filed your Form 943, enter the corrected information and the IRS will update your address of record. Be sure to write your name, EIN, “Form 943-X,” and the calendar year you are correcting on the top of any attachments.
Enter the calendar year of the Form 943 you are correcting in the box at the top of page 1. Enter the calendar year on pages 2 and 3, and on any attachments. Be sure to write your name, EIN, “Form 943-X,” and the calendar year you are correcting on the top of any attachments.
You must enter the date you discovered errors. You discover an error when you have enough information to be able to correct it. If you are reporting several errors that you discovered at different times, enter the earliest date you discovered them here. Report any subsequent dates and related errors on line 20.
You must provide all of the information requested at the top of page 1 of Form 943-X. You must check one box (but not both) in Part 1. In Part 2, you must check the box on line 3 and any applicable boxes on lines 4 and 5. In Part 3, if any line does not apply, leave it blank. Complete Parts 4 and 5 as instructed.
Form 943-X uses negative numbers to show reductions in tax (credits) and positive numbers to show additional tax (amounts you owe).
When reporting a negative amount in columns 3 and 4, use a minus sign instead of parentheses. For example, enter “–10.59” instead of “(10.59).” However, if you are completing the return on your computer and your software only allows you to use parentheses to report negative amounts, you may use them.
You can help the IRS process Form 943-X timely and accurately if you follow these guidelines.
Type or print your entries.
Use Courier font (if possible) for all typed or computer-generated entries.
Omit dollar signs. You may use commas and decimal points, if desired. Enter dollar amounts to the left of any preprinted decimal point and cents to the right of it.
Always show an amount for cents. Do not round entries to whole dollars.
Complete all three pages and sign Form 943-X on page 3.
Staple multiple sheets in the upper-left corner.
Generally, your correction of an underreported amount will not be subject to a failure-to-pay penalty, FTD penalty, or interest if you:
File on time (by the due date of Form 943 for the year in which you discover the error),
Pay the amount shown on line 17 by the time you file Form 943-X,
Enter the date you discovered the error, and
Explain in detail the grounds and facts relied on to support the correction.
No correction will be eligible for interest-free treatment if any of the following apply.
The amounts underreported relate to an issue that was raised in an examination of a prior period.
You knowingly underreported your employment tax liability.
You received a notice and demand for payment.
You received a Notice of Determination of Worker Classification.
If you receive a notice about a penalty after you file this return, reply to the notice with an explanation and we will determine if you meet reasonable-cause criteria. Do not attach an explanation when you file your return.
The process to correct a previously filed Form 943 or to file a claim is outlined below.
If you underreported the tax on a previously filed Form 943, check the box on line 1 and pay any additional amount you owe by the time you file Form 943-X. For details on how to make a payment, see the instructions for line 17, later.
Example—You underreported employment taxes.
On June 20, 2014, you discovered an error that results in additional tax on your 2013 Form 943. File Form 943-X by February 2, 2015, and pay the amount you owe by the time you file. See When Should You File Form 943-X, earlier. Do not attach Form 943-X to your 2014 Form 943.
If you overreported the tax on a previously filed Form 943, you may choose one of the following options.
Use the adjustment process. Check the box on line 1 to apply any credit (negative amount) from line 17 to Form 943 for the year during which you file Form 943-X.
Use the claim process. Check the box on line 2 to file a claim on Form 943-X requesting a refund or abatement of the amount shown on line 17.
Example—You want your overreported tax applied as a credit to Form 943.
On December 18, 2015, you discover you overreported your tax on your 2014 Form 943 and want to make a correction using the adjustment process. To allow the IRS enough time to process the credit, you file Form 943-X on January 4, 2016, and take the credit on your 2016 Form 943.
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