2.3.35 Command Code IRPTR

Manual Transmittal

January 11, 2018

Purpose

(1) This transmits revised IRM 2.3.35, IDRS Terminal Responses, Command Code IRPTR.

Material Changes

(1) IRM 2.3.35 has been revised to include Program Scope and Objectives.

(2) Most sections and exhibits - Tax Year references have been updated. TY2007 references have been removed while TY2017 has been added.

(3) IRM 2.3.35.3 - Available valid Tax Years have been updated.

(4) Exhibit 2.3.35-1 - Initial Help Screen has been updated.

(5) Exhibit 2.3.35-4 - Document codes availability chart has been updated.

(6) Exhibit 2.3.35-13 - Form 1042-S (Doc Code 02)-Added new fields; "Amendment Number" , "Unique Form Identifier" , and moved checkbox "Pro-Rata Basis Reporting" to box 15. Removed RECIPIENT US TIN CODEfield.

(7) Exhibit 2.3.35-19 - Form W-2 (Doc Code 21)-Added new pay code 211. Added new value to "Fraudulent Indicator" field.

(8) Exhibit 2.3.35-23 - Form 5498 (Doc Code 28)-Added new value SC to field Postponed Contribution Code .

(9) Exhibit 2.3.35-39 - Form 1065 (Doc Code 65)-Add new fields "Beginning Tax Period" and "Ending Tax Period" .

(10) Exhibit 2.3.35-40 - Form 1041 (Doc Code 66)-Add new fields "Beginning Tax Period" and "Ending Tax Period" .

(11) Exhibit 2.3.35-41 - Form 1120-S (Doc Code 67)-Add new fields "Beginning Tax Period" and "Ending Tax Period" .

(12) Exhibit 2.3.35-46 - Form 1099-S (Doc Code 75)-new checkbox, “Foreign Indicator”.

(13) Exhibit 2.3.35-50 - Form 1098 (Doc Code 81)- Added new field Number of Mortgaged Properties and moved the field “Other” to box 10.

(14) Exhibit 2.3.35-54 - Form 1098-T (Doc Code 85)- Added new value Hto field Identifiable Event Code.

(15) Exhibit 2.3.35-62 - Form 1099-OID (Doc Code 96), Added new payment amount TAX EXEMPT OID.

Effect on Other Documents

IRM 2.3.35 dated December 22, 2016, is superseded.

Audience

LMSB, SB/SE, TE/GE, W&I.

Effective Date

(01-11-2018)

S. Gina Garza
Chief Information Officer

Program Scope and Objectives

  1. Command Code (CC) Information Returns Processing Transcript Requests (IRPTR) allows IDRS users to request either online or hardcopy Information Returns Processing (IRP) transcripts from the Information Returns Master File (IRMF).

  2. CC IRPTR can be used to request data, either online or hardcopy transcripts, for a particular Payee (online or Hardcopy) or Payer (Hardcopy only) using Taxpayer Identification Number (TIN) along with one or more Tax Years (TY).

Important Dates For Command Code IRPTR

  1. The last day to request TY 2007 Payee and Payer Transcripts is Wednesday, January 24, 2018 by 12:00 p.m. (Noon) Eastern Standard Time.

  2. The first day to request TY 2017 Payee and Payer Transcripts is Tuesday, January 30, 2018 after 9:00 a.m. Eastern Standard Time.

  3. The last day to request TY 2007 online is Tuesday, January 30, 2018.

  4. The last day to request TY 2008 online is Tuesday, January 22, 2019.

  5. TY 2017 data should be accessible online by Wednesday, January 31, 2018.

  6. TY 2018 data should be accessible online by Wednesday, January 23, 2019.

  7. TY 2019 data should be accessible online by Wednesday, January 22, 2020.

  8. The schedule noted above is tentative and subject to change without notice. Efforts will be made to notify all users.

Command Code IRPTR Valid Definers

  1. The following table lists valid definers used by CC IRPTR.

    Definer Explanation
    H Initial Help Screen
    E Payee Hardcopy Transcript Request
    R Payer Hardcopy Transcript Request
    I Payer Summary Request for Document codes 02,21,32,95,98
    L Payee On-line Transcript Payee Summary
    O Payee On-line Transcript Request
    W Payee On-line Sanitized Transcript Request
    J Payee NonFiler Summary Request

Command Code IRPTR Valid Tax Years

  1. Up to ten Tax Years can be referenced in IRPTR.

  2. Available Tax Years and the input digits used to reference them on various screens are shown below.

    Tax Year Reference Digit
    2017 7
    2016 6
    2015 5
    2014 4
    2013 3
    2012 2
    2011 1
    2010 0
    2009 9
    2008 8

Initial Help Screen and More Help Screen (Definer ‘H’)

  1. The Initial Help screen is displayed as a result of entering Command Code IRPTR without a definer or with a definer that is not equal to ‘E’, ‘R’, ‘L’, ‘O’, 'J', 'W', or ‘I’.

  2. Initial Help screen contains instructions for the use of Command Code IRPTR. Additional instructions can be viewed by transmitting this screen with a Definer of ‘H’. This brings up the More Help screen. To see the screen layout of the Initial Help Screen, Exhibit 2.3.35-1. To see the screen layout of the More Help Screen, Exhibit 2.3.35-2.

  3. Entering Definer ‘H’ again toggles back to the Initial Help Screen.

Payee Hardcopy Transcript Request (Definer ‘E’)

  1. The user can request an IRP Payee hardcopy transcript using the Payee Request screen.

  2. The Payee Request Screen is displayed by transmitting an 'E' in the Definer field, or in the Definer field on an initial Help screen, or on a Payer Request screen, or on a IRPTRO/W Help Screen.

  3. The user can request up to ten Tax Years of the IRP Payee hardcopy transcript. IRM 2.3.35.3 for a list of Tax Years.

  4. To see the screen layout, Exhibit 2.3.35-3.

  5. Upon completing a successful Transcript Request, a message "REQUEST COMPLETED XXX" is displayed to the user. XXX is a number representing the incremental count of requests that the user has completed as long as the definer is not changed.

Validated Fields of Payee Request Screen

  1. The Table below shows the validated fields for Payee Request Screen:

    REQUESTED TIN Entry must be 9 numeric digits but not all zeros ('000000000') or nines ('999999999'). This entry is expected to be either a Social Security Number (SSN) or an Employer Identification Number (EIN).
    REQUESTED TIN TYPE and VALIDITY Entry must be one of:
    0 - Valid SSN
    1 - Invalid SSN
    2 - All SSNs
    3 - EIN
    4 - All TINs
    for extraction of Information Returns documents for the specified TIN.
    YEAR DIGITS Enter one to ten numeric digits for Tax Year(s) desired. Each digit entered corresponds to the last digit of a Tax Year listed, IRM 2.3.35.3. Digits in the first and subsequent positions of this field must be valid. They cannot be separated by blanks or other characters. Trailing blanks are permitted.
    DOC CODE Entry must be within the range specified by this list, Exhibit 2.3.35-4. Some document codes are not present for all Tax Years. This field is checked for consistency against the YEAR DIGITS field and if the desired document code is not available for at least one of the specified Tax Years, both the DOC CODE and the YEAR DIGITS fields are flagged as errors.
    RECEIVING OFFICE City and State of the office that receives your inter-office mail.
    UNIT OFFICE Office name (if any) City, State.
    MAIL STOP Unit's Mail Stop. Please include building extensions if necessary.
    TELEPHONE NUMBER Enter telephone number so distribution centers can contact your for assistance in routing. This field is required to be filled out.

Payer Hardcopy Transcript Request (Definer ‘R’)

  1. The user can request an IRP Payer hardcopy transcript using Payer Request screen.

  2. Payer Request Screen is displayed by transmitting an 'R' in the Definer field initially or in the Definer field of an Initial Help Screen, a Payee Request Screen, or an IRPTRO/W Help Screen.

  3. The user can request up to 10 Tax Years of IRP Payer hardcopy transcript. IRM 2.3.35.3 for a list of Tax Years.

  4. The entry field, "Destination Code" on the IRPTR"R" screen, is intended for TE/GE and LB&I users to route the requested data to Returns Inventory Classification System (RICS). If paper transcript is needed, the field should be left blank.

  5. To see the screen layout, Exhibit 2.3.35-5.

  6. Upon a successful request, a message "REQUEST COMPLETED XXX" is displayed to the user. XXX is a number representing the incremental count of requests that the user has completed as long as the definer is not changed.

Validated Fields of Payer Request screen

  1. The Table below shows the validated fields for Payer Request Screen:

    REQUESTED TIN Entry must be 9 numeric digits but not all zeros ('000000000') or nines ('999999999'). This entry is expected to be either a Social Security Number (SSN) or an Employer Identification Number (EIN).
    REQUESTED TIN TYPE Requested TIN Type is an unreliable field. This field is forced to be a 4 (SSN and EIN) for all Payer requests.
    PAYEE TIN TYPE Entry must be one of:
    0 - Valid SSN
    1 - Invalid SSN
    2 - All SSNs
    3 - EIN
    4 - All TINs

    Note:

    Payee TIN Type of "4" is strongly recommended in order to get a hit on all documents from the Payer.

    YEAR DIGITS Enter one to ten numeric digits for Tax Year(s) desired. Each digit entered corresponds to the last digit of a Tax Year listed, IRM 2.3.35.3. Digits in the first and subsequent positions of this field must be valid. They cannot be separated by blanks or other characters. Trailing blanks are permitted.
    DOC CODE Entry must be within the range specified by this list, Exhibit 2.3.35-4. Some document codes are not present for all Tax Years. This field is checked for consistency against the YEAR DIGITS field and if the desired document code is not available for at least one of the specified Tax Years, both the DOC CODE and the YEAR DIGITS fields are flagged as errors.
    COUNT LIMIT Entry must be either all blanks or contain a one to five digit number positioned anywhere in the field as long as the digits are adjacent. This field limits the number of IRP Documents in a Transcript and must be left blank if '00', '99', or 'WW' is specified for DOC CODE . Inconsistencies will error flag both the COUNT LIMIT and DOC CODE fields.
    DESTINATION CODE Leave blank to request paper transcripts, otherwise enter a code to route the data to another destination. Contact your user support representative for more information on this code.
    RECEIVING OFFICE City and State of the office that receives your inter-office mail.
    UNIT OFFICE Office name (if any), City, State.
    MAIL STOP Unit's Mail Stop. Please include building extensions if necessary.
    TELEPHONE NUMBER Enter telephone number so distribution centers can contact your for assistance in routing. This field is required to be filled out.

Payee and Payer Hardcopy Request Error Message

  1. If an error condition is detected, an error message will appear online 24 of Payee or Payer Request screens.

  2. The entry field mentioned in the message will be flagged with an asterisk and the cursor will be set on that entry field for corrective action to be taken. Type in the correction, place your cursor in the cursor placement field and hit the enter key again.

  3. The error message may apply to a pair of fields that are inconsistent. Both fields will be asterisk-ed and the cursor set on the first field of the pair. One or both fields may need to be corrected.

Payee Hardcopy Request Error Message List

  1. Here is a list of possible error messages. These error messages are self-explanatory.

    • INVALID REQUESTED TIN

    • INVALID REQUESTED TIN - ENTRY MUST NOT BE ALL NINES

    • INVALID REQUESTED TIN - ENTRY MUST NOT BE ALL ZEROES

    • INVALID TIN TYPE AND VALIDITY

    • INVALID YEAR DIGITS

    • INVALID YEAR DIGITS - ENTRY MUST BE LEFT JUSTIFIED

    • INVALID YEAR DIGITS - ENTRY MUST NOT CONTAIN IMBEDDED BLANKS

    • INVALID YEAR DIGITS - ENTRY MUST NOT CONTAIN REPEATED DIGITS

    • INVALID DOC CODE

    • INVALID DOC CODE ENTRY FOR SELECTED YEAR DIGIT(S)

    • BLANK PHONE ENTRY - PLEASE ENTER PHONE NUMBER

Payer Hardcopy Request Error Message List

  1. Here is a list of possible error messages. These error messages are self-explanatory.

    • INVALID REQUESTED TIN

    • INVALID REQUESTED TIN - ENTRY MUST NOT BE ALL NINES

    • INVALID REQUESTED TIN - ENTRY MUST NOT BE ALL ZEROES

    • INVALID TIN TYPE

    • INVALID YEAR DIGITS

    • INVALID YEAR DIGITS - ENTRY MUST BE LEFT JUSTIFIED

    • INVALID YEAR DIGITS - ENTRY MUST NOT CONTAIN IMBEDDED BLANKS

    • INVALID YEAR DIGITS - ENTRY MUST NOT CONTAIN REPEATED DIGITS

    • INVALID DOC CODE

    • INVALID DOC CODE ENTRY FOR SELECTED YEAR DIGIT(S)

    • INVALID COUNT LIMIT

    • DOC CODE/COUNT LIMIT CONFLICT

    • INVALID DESTINATION CODE

    • BLANK PHONE ENTRY - PLEASE ENTER PHONE NUMBER

Payee and Payer Hardcopy Request Special Messages

  1. The message "***** DATA BASE NOT AVAILABLE @ MCC—TRY LATER—ERROR#XX.*****" can appear online 24 of either a PAYEE or PAYER screen. The cursor will be set on the first line so that you can conveniently switch to a different Command Code. If this message persists after a lapse of more than one hour, please contact your User Support representative. (The "XX" of "ERROR#XX" should be reported as this may help ECC-MTB to diagnose the problem.)

Paper Transcript Schedule

  1. All Payee/Payer transcript requests should be input before Wednesday, 12:00 p.m. (Noon) Eastern Standard Time to receive the transcripts as soon as possible. All requests that are input after 12:00 p.m. (Noon) Eastern Standard Time on Wednesday will have to wait until the following Wednesday after 12:00 p.m. (Noon) Eastern Standard Time to be processed.

  2. The paper transcripts processing normally takes 2 to 4 days to extract the requested documents from IRMF System.

  3. Please allow at least 1 week following Wednesday deadline for transcripts to be shipped. If the requested transcript do not arrive within seven days, please contact your campus distribution center or user support representative.

Payee and Payer online Transcript (Definer ‘L’, ‘O' and 'W')

  1. There are three definers that can be used to view Payee Transcripts online. The definers are ‘L’, ‘O’ and 'W'.

  2. Requests are made using command string fields in this order: Payee TIN, Validity Indicator, Tax Year and Document Code.

  3. Definer ‘L’ is used to bring up Payee summary screen. This definer is used to view money summaries, the two best payee addresses, date of birth, date of death and filing status.

  4. Definer ‘O’ is used to bring up online Payee transcripts screen. This definer is used to view all the documents based on the Payee TIN.

  5. Definer 'W' is used to bring up Sanitized online Payee transcripts screen. This definer is used to print sanitized screens for taxpayer.

  6. Ten Tax Years are available online, IRM 2.3.35.3

Payee online Transcript No Hit

  1. If there are no documents using the Payee TIN on the IRPTR online database, a No Hit screen will be shown.

  2. If a document for a particular taxpayer is not found on the current Tax Year Payee online Transcripts database, you may need to try again about one week later. The database is being updated every week; it is possible that the document is still in the pipeline processing.

  3. The message "TRY AGAIN LATER" can appear online 24 of No Hit screen due to a problem with the portion of the database covering the requested TIN.

    1. If the message persists after a lapse of more than one hour, please contact your User Support representative.

    2. The "XXV" of "ERROR CODE XXV" in the upper right hand corner should be reported. This may help ECC-MTB to diagnose the problem. The "V" in the Error code will show "C" (CREF file) or "D" (Documents file).

Payee online Transcript Help (Definer ‘L’, ‘O’, or 'W')

  1. The screen is displayed as the result of transmitting an ’L’, ‘O’, or 'W' (immediately followed by the enter key) in the definer field of an INITIAL HELP, PAYEE, or PAYER screen.

  2. It also can be displayed as the result of invalid TIN type and validity, document code or tax year. The error message will appear online 24.

  3. Instead of requesting an online Transcript, the user can change the ‘L’, ‘O’, or 'W' in the DEFINER field of this screen to switch to an Initial Help, Payee or Payer screen.

  4. IRPTRL/O/W Help screen gives further information about working with definers ‘L’, ‘O’, or 'W'.

Payee On-line Transcript Payee Summary (Definer ‘L’)

  1. The purpose of Payee Summary screen is to show money summaries, the two best payee addresses, date of birth, date of death and filing status.

  2. To see the layout of the screen, Exhibit 2.3.35-8.

  3. The following codes from IRP (Information Returns Processing) Data Assimilation are used to determine whether the IRP documents are to be suppressed or not.

    1. Error Reason Code is not blank or "OV" , suppress the document.

    2. Correlation Option Code is a "2" or "3" , suppress the document.

  4. The following criteria are used to select the two best Payee addresses from documents:

    1. Passport documents are not selected.

    2. The following documents are considered high priority in selecting best or next best addresses: W-2, 1099-DIV, 1099-OID, 1099-MISC, 1099-B, 8596, SSA-1099, RRB-1099 and 1099-G.

    3. The rest of the documents are considered low priority while 1042-S (Document Code 02) is considered the lowest priority of all document.

    4. Payment amounts are used to determine whether the document has a higher or lower value against other documents.

    5. In order for the documents to be qualified for best or next best addresses: first Payee Name Line must not be blanks, first character in the address line must be numeric, State Code must be either alphabetic or has "." (means foreign) and ZIP Code must be either (numeric and does not have all zeroes) or (all zeroes and State Code is equal to "." ).

    6. If none of the documents other than 1042-S qualified, then select 1042-S as the best or next best addresses.

  5. Here is a table of fixed Money Amount Description that are shown on the screen:

    Note:

    The following documents with their money amounts are not included in the money summaries: State Individual Information Return (Doc Code 30), State Corporate Information Return (Doc Code 33), State Withholding Information Return (Doc Code 34) and State Sales, Service, or Transaction Information Return.

    MONEY AMOUNT DESCRIPTION TABLE:
    THE FIXED POSITION FIELDS:
    LITERAL SOURCE DOCUMENT(s) with Doc Code
    FED TAX WH 1042–S (02)
    W–2 (21)
    W–2G (32)
    K–1 1120S (67)
    1099-CAP (73)
    1099–B (79)
    SSA–1099 (82)
    1099–G (86)
    1099–DIV (91)
    1099–INT (92)
    1099–MISC (95)
    1099–OID (96)
    1099–PATR (97)
    1099–R (98)
    WAGES W–2 (21)
    ALLOC TIPS W–2 (21)
    INTEREST K–1 1065 (65)
    K–1 1041 (66)
    K–1 1120S (67)
    1099–INT (92)
    1099–OID (96)
    MTG INT PD 1098 (81)
    POINTS PD 1098 (81)
    PR YR RFND 1099–G (86)
    SAV BOND 1099–INT (92)
    DIVIDENDS K–1 1065 (65)
    K–1 1041 (66)
    K–1 1120S (67)
    PENS/ANN SSA–1099 (82)
    IRA CTB 5498 IRA (28)
    NONEMP COM 1099–MISC (95)
    CAPTL GAIN 1099–DIV (91)
    REAL ES SL 1099–S (75)
    GROSS DIST 1099–R (98)
    TAXBLE AMT 1099–R (98)
    Cost/Basis 1099- B (79)
  6. All floating money amounts can be found in Payee On-line Transcript Document Display screens in the exhibit section of the IRM.

  7. The user can get a taxpayer's copy of Payee Summary screen by replacing definer ‘L’ with definer ‘T’. The result will be a screen that has been cleaned up (all IRS related fields removed.)

  8. If the user does not alter the command line except for the doc code, the next screen the user will get is the individual document screen. IRM 2.3.35.9.4. for more information on individual document screens.

Payee On-line Transcript Payee Summary Entice or Refusal Screen (Definer 'L')
  1. There will be some Payee TIN requests that will return a different kind of Payee Summary screen, which is Payee Summary Entice or Refusal screen.

  2. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  3. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  4. Second kind of screen is Key Words screen, which means that all the documents have key words indicating nominee income and/or system is unable to accurately determine ownership of requested documents. To see the layout of the screen with message, Exhibit 2.3.35-10

  5. Last screen is Amended/Corrected Documents, which means that there are amended and corrected documents present. To see the layout of the screen with message, Exhibit 2.3.35-11.

  6. Entering the enter key without modifying the command line will display the individual document screen(s) of the request.

Validated Fields for Payee Summary Command String
  1. The table below shows the validated fields for Payee Summary Request:

    Figure 2.3.35-1

    This is an Image: 28102001.gif
     

    Please click here for the text description of the image.

    TIN Entry must be 9 numeric and unedited (no hyphens) for either an SSN or an EIN. TIN cannot be 000000000 or 999999999.
    TIN TYPE and VALIDITY Entry must be 0, 1, 2 or 3 to respectively specify Valid SSN, Invalid SSN, all SSN, or EIN extraction of Information Returns Documents for the TIN.
    TAX YEAR Entry must be a valid Tax Year that is available on the Information Returns On-line Master File. IRM 2.3.35.3 for valid Tax Years.
    DOC CODE Entry must be within the range specified by Exhibit 2.3.35-4. Since all specific DOC CODE's are not present for all years, this field is also checked for consistency against the YEAR DIGITS field and if the DOC CODE is not available for the specified Tax Year both the DOC CODE and the TAX YEAR fields are flagged.

Payee online Transcript (Definer ‘O’)

  1. Payee online Transcript is used to request various documents using Payee TIN.

  2. An overview screen could be displayed before you see the first individual document screen, IRM 2.3.35.9.4.2 for more information.

Validated Fields for Payee online Transcript Command String
  1. The graphic and table below shows the validated fields for online Transcript Request:

    Figure 2.3.35-2

    This is an Image: 28102002.gif
     

    Please click here for the text description of the image.

    TIN Entry must be 9 numeric and unedited (no hyphens) for either an SSN or an EIN. TIN cannot be 000000000 or 999999999.
    TIN TYPE and VALIDITY Entry must be 0, 1, 2 or 3 to respectively specify Valid SSN, Invalid SSN, all SSN, or EIN extraction of Information Returns Documents for the TIN.
    TAX YEAR Entry must be a valid Tax Year that is available on the Information Returns online Master File. IRM 2.3.35.3 for valid Tax Years.
    DOC CODE Entry must be within the range specified by Exhibit 2.3.35-4. Since all specific DOC CODE's are not present for all years, this field is also checked for consistency against the YEAR DIGITS field and if the DOC CODE is not available for at least one of the specified Tax Year both the DOC CODE and the TAX YEAR fields are flagged.
Payee online Transcript Overview
  1. Depending on the request, an Overview screen could be displayed. The command string must have DOC CODE equal to 00 (all types) along with other valid fields and when there are 5 or more documents available based on the Payee TIN.

  2. To see the layout of the Document Overview screen, Exhibit 2.3.35-12

  3. The screen provides a preview the number of pages (document screens) are available for the requested Payee TIN (TOTAL PAGES), the number of pages available by DOC CODE, and provides an indication of the size of the dollar amount involved.

  4. Please note that the dollar figures supplied with each doc type are accumulated from various money types present within the individual documents of that type according to largest absolute (unsigned) value. This is in an attempt to display where most of the money is and is not meant to give accurate roll-up figures for any particular money type.

  5. With this overview screen, it will be possible for the user to make an informed choice on whether to continue with the request as it stands. The user also can restrict it to a single DOC CODE (changing ‘00’ to specific document code), jump ahead to the SUMMARY SCREEN (using definer ‘S’), bail out with or without the hardcopy option (using definer ‘C’), or input a new request.

Payee online Transcript Individual Document
  1. Individual Document screens are displayed based on document codes entered. Here is a list of exhibits with document codes:

    • 1042-S (DOC CODE 02), Exhibit 2.3.35-13

    • EOIIR (DOC CODE 03), Exhibit 2.3.35-14

    • 1099-K (DOC CODE 10), Exhibit 2.3.35-15

    • FBAR (DOC CODE 13), Exhibit 2.3.35-16

    • Passport (DOC CODE 15), Exhibit 2.3.35-17

    • Greencard (DOC CODE 16), Exhibit 2.3.35-18

    • W–2 (DOC CODE 21), Exhibit 2.3.35-19

    • 3921 (DOC CODE 25), Exhibit 2.3.35-20

    • 3922 (DOC CODE 26), Exhibit 2.3.35-21

    • 5498 SA or 5498 MSA (DOC CODE 27), Exhibit 2.3.35-22

    • 5498 IRA (DOC CODE 28), Exhibit 2.3.35-23

    • SIIR (DOC CODE 30), Exhibit 2.3.35-24

    • 1099-Q (DOC CODE 31), Exhibit 2.3.35-25

    • W–2G (DOC CODE 32), Exhibit 2.3.35-26

    • SCIR (DOC CODE 33), Exhibit 2.3.35-27

    • SWIR (DOC CODE 34), Exhibit 2.3.35-28

    • SSSTIR (DOC CODE 35), Exhibit 2.3.35-29

    • 8288-A (DOC CODE 41), Exhibit 2.3.35-30

    • W-4 (DOC CODE 42), Exhibit 2.3.35-31

    • 8935 (DOC CODE 44), Exhibit 2.3.35-32

    • 8805 (DOC CODE 46), Exhibit 2.3.35-33

    • 1097-BTC (DOC CODE 50), Exhibit 2.3.35-34

    • 8596 Fed Contractor (DOC CODE 59), Exhibit 2.3.35-35

    • Form FinCEN CTR 112: Casino (DOC CODE 61), Exhibit 2.3.35-36

    • FinCEN Form CMIR 105 (DOC CODE 63), Exhibit 2.3.35-37

    • FinCEN Form 8300 (DOC CODE 64), Exhibit 2.3.35-38

    • K–1 1065 (DOC CODE 65), Exhibit 2.3.35-39

    • K–1 1041 (DOC CODE 66), Exhibit 2.3.35-40

    • K–1 1120S (DOC CODE 67), Exhibit 2.3.35-41

    • Form 1099-H (DOC CODE 71), Exhibit 2.3.35-42

    • 5498-ESA (DOC CODE 72), Exhibit 2.3.35-43

    • 1099-CAP (DOC CODE 73), Exhibit 2.3.35-44

    • 1098-Q (DOC CODE 74), Exhibit 2.3.35-45

    • 1099–S (DOC CODE 75), Exhibit 2.3.35-46

    • 1098-C (DOC CODE 78), Exhibit 2.3.35-47

    • 1099–B (DOC CODE 79), Exhibit 2.3.35-48

    • 1099–A (DOC CODE 80), Exhibit 2.3.35-49

    • 1098 (DOC CODE 81), Exhibit 2.3.35-50

    • SSA–1099 (DOC CODE 82), Exhibit 2.3.35-51

    • 1098–T (DOC CODE 83), Exhibit 2.3.35-52

    • 1098–E (DOC CODE 84), Exhibit 2.3.35-53

    • 1099–C (DOC CODE 85), Exhibit 2.3.35-54

    • 1099–G (DOC CODE 86), Exhibit 2.3.35-55

    • Form FinCEN CTR 112 (DOC CODE 89), Exhibit 2.3.35-56

    • 1099–DIV (DOC CODE 91), Exhibit 2.3.35-57

    • 1099–INT (DOC CODE 92), Exhibit 2.3.35-58

    • 1099–LTC (DOC CODE 93), Exhibit 2.3.35-59

    • 1099–SA or 1099–MSA (DOC CODE 94), Exhibit 2.3.35-60

    • 1099–MISC (DOC CODE 95), Exhibit 2.3.35-61

    • 1099–OID (DOC CODE 96), Exhibit 2.3.35-62

    • 1099–PATR (DOC CODE 97), Exhibit 2.3.35-63

    • 1099–R (DOC CODE 98), Exhibit 2.3.35-64

  2. If there are more than one page of documents, hitting 'enter' will display the next page (the default definer is 'N' for 'Next'). If it is a one page document, then hitting 'enter' will go to the summary screen.

  3. Changing the definer from 'N' to 'P' for 'Previous' without changing the rest of the command line will display the previous page. If the previous page is the first page of the command line request, the definer will default to 'N'. It is also possible to display a specific page by entering the desired page number in the page area of the command line and hitting 'enter'.

  4. To go directly to the summary screen, changing the definer to 'S' without changing the rest of the command line will display the screen.

  5. To request a hardcopy of the requested payee TIN, entering 'C' will display the Hardcopy Request screen and allow further input to request a copy of the page that had just been displayed

Validated Fields for Individual Document Command String
  1. The graphic and table below shows the validated fields for Individual Document screen:

    Figure 2.3.35-3

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    Please click here for the text description of the image.

    TIN Entry must be 9 numeric and unedited (no hyphens) for either an SSN or an EIN. TIN cannot be 000000000 or 999999999.
    TIN TYPE and VALIDITY Entry must be 0, 1, 2 or 3 to respectively specify Valid SSN, Invalid SSN, all SSN, or EIN extraction of Information Returns Documents for the TIN.
    TAX YEAR Entry must be a valid Tax Year that is available on the Information Returns online Master File. IRM 2.3.35.3 for valid Tax Years.
    DOC CODE Entry must be within the range specified by Exhibit 2.3.35-4. All specific DOC CODE's are not present for all years, this field is also checked for consistency against the YEAR DIGITS field and if the DOC CODE is not available for at least one of the specified Tax Year both the DOC CODE and the TAX YEAR fields are flagged.
    GO TO PAGE NUMBER Entry must be numeric field containing 4 bytes. Valid page numbers are 0000 to 9999. Entering 0000 means next page or previous page depending on the definer. Entering other number will cause the command code to jump to the specific page if it is within range.

Selected Documents Payer Summary (Definer 'I')

  1. Command Code IRPTR definer ‘I’ is used to access Payee data using Payer TIN.

  2. This Command Code will return a summary of documents filed for paper and electronic by Payer and followed by specific fields selected from the Payee document. Only document codes 02(1042-S), 21(W-2), 32(W-2G), 95(1099-MISC) and 98 (1099-R) are available from this system.

  3. Each IRPTR’I’ Request will be validated per criteria outlined below, if a request is not valid, the Help Screen will be returned.

  4. IRPTR’I’ returns a summary screen with the total number of documents (requested document code) filed via paper and/or electronic and a list of up to 36 DLNs.

  5. Note: The DLN can be used in the search. Use" IRPTRI" on the command line to see Help Screen for more information.

    Figure 2.3.35-4a

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    Please click here for the text description of the image.

    Figure 2.3.35-4b

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    Please click here for the text description of the image.

    Figure 2.3.35-4c

    This is an Image: 28102308.gif
     

    Please click here for the text description of the image.

    LINE POSITION DESCRIPTION AND VALIDITY
    1.1 1 COMMAND CD
    1.2 6 COMMAND DEFINER CD Will be set to “I” to go to the first individual document screen after viewing the Nonfiler Summary screen.
    1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=TIN Type/Validity, YYYY=Tax Year, DD=Doc Code.
    2.1 29 TAX YEAR Requested Tax Year, See IRM 2.3.35.3 for valid Tax Years.
    3.1 48 UPDATE CYCLE Cycle that the Nonfiler database was last brought up to date.
    4.1 10.1 16.1 6 PAYEE TIN (E01.01) If SSN, display in this format: NNN-NN-NNNN If Invalid, display in this format: NNNNNNNNN If EIN, display in this format: NN-NNNNNNN
    4.2 10.2 16.2 30 CORRECTED DOCUMENT Possible values: ‘N’ – Not corrected document (Amended Code(E05.06) = ‘F’ ‘Y’ – Corrected document (Amended Code(E05.06) = ‘C’ or ‘G’)
    4.3 10.3 16.3 41 SOURCE CODE Possible values: ‘ELECTRONIC’ – Electronically filed document (Paper Tape TIN Source Code(E05.08) = ‘C’ or ‘T’ ‘PAPER’ – Paper filed document (Paper Tape TIN Source Code(E05.08) = ‘G’ or ‘P’)
    4.4 10.4 16.4 63 DLN (Payer DLN (E05.03))
    5.1 11.1 17.1 8 RECIPIENT NAME LINE 1 (Payee Name Line 1 (E09.01.01))
    5.2 11.2 17.2 49 RECIPIENT FOREIGN TAX IDENTIFYING NUMBER (E10.02.23)
    6.1 12.1 18.1 8 RECIPIENT NAME LINE 2 (Payee Name Line 2 (E09.01.02))
    8.1 14.1 20.1 1 FEDERAL TAX WITHHELD (Money field)
    8.2 14.2 20.2 13 GROSS INCOME (Money field)
    8.3 14.3 20.3 25 WITHHOLDING BY OTHER AGENTS (Money field)
    8.4 14.4 20.4 41 EXEMPTION CODE (E10.02.17) Possible values: b/b/ Tax rate is greater than (>) 30% 00 Exemption code not applicable (1-30%) 01 Effectively Connected with a U. S. trade or business 02 Exempt under an Internal Revenue Code Section (income other than portfolio interest) 03 Income is not from U. S. Sources 04 Exempt under tax treaty 05 Portfolio interest 06 Qualified intermediary that assumes primary withholding responsibility 07 Withholding foreign partnership 08 U. S. Branch treated as a U.S. person 09 Qualified Intermediary represents income is exempt 99 NQI exemption code (presumption rule-2nd level identifier)
    8.5 14.5 20.5 53 INCOME CODE (E10.02.22) Possible values: 01 Interest paid by a U. S. obligor - general 02 Interest on real property mortgages 03 Interest paid to controlling foreign corporations 04 Interest paid by foreign corporations 05 Interest of tax free covenant bonds 06 Dividends paid by U.S. corporations - general 07 Dividends subject to direct dividends rate 08 Dividends paid by foreign corporations 09 Capital gains 10 Industrial royalties 11 Motion picture or television copyright royalties 12 Other royalties (e.g., copyright, recording, publishing) 13 Real-property income and natural resource royalties 14 Pensions, annuities, alimony and/or insurance premiums 15 Scholarship or fellowship grants 16 Compensation for independent personal services 17 Compensation for dependent personal services 18 Compensation for teaching 19 Compensation during studying and training 20 Earnings as an artist or athlete 21 Social security benefits 22 Railroad retirement (Tier 1) benefits 23 Railroad retirement (Tier 2) benefits 24 Real Estate Investment Trust (REIT distributions of capital gains) 25 Trust distributions Subject to IRC Section 1445 26 Unsevered growing crops and timber distributions by a trust Subject to IRC Section 1445 27 Publicly traded partnership distributions subject to IRC Section 1446 28 Gambling winnings 29 Deposit interest 30 Original Issue Discount (OID) 31 Short term OID 32 Notional principle contracting income 33 Substitute payment – interest 34 Substitute payment – dividend 35 Substitute payment – other 36 Capital gains distribution 37 Return of capital 50 Other income
    8.6 14.6 20.6 64 RECIPIENT CODE (E10.02.06) Possible values: 01 Individual 02 Corporation 03 Partnership other than withholding foreign Partnership 04 Withholding foreign Partnership or withholding foreign trust 05 Trust 06 Government or international organization 07 Tax-exempt organization (IRC Section 501(a)) 08 Private foundation 09 Artist or athlete 10 Estate 11 U. S. Branch treated as U.S. person 12 Qualified intermediary 13 Private arrangement intermediary - withholding Rate pool 14 Private arrangement intermediary - withholding Rate pool – exempt organization 15 Qualified intermediary withholding rate pool 16 Qualified intermediary withholding Rate pool-exempt organizations 17 Authorized foreign agent 18 Public pension fund 20 Unknown recipient
    8.7 14.7 20.7 75 RECIPIENT COUNTRY CODE FOR TAX PURPOSES (E10.02.15)

Payee on-line Summary Transcript (Definer ‘S’)

  1. The screen will show a summary of selected money amounts.

  2. For any corrected or amended documents, money amount summaries will be separated from original documents.

  3. To see the layout of the screen, Exhibit 2.3.35-65

  4. Here is a table of selected money amounts and how they are summarized for this screen:

    Summary Literal Source Documents with Doc code Source Document Payment Literal
    28% RT GN 1099-DIV (91) 28% RT GN
    ADV EIC W-2 (21) ADV EIC
    ATTRNY FEE 1099-MISC (95) ATTRNY FEE
    BARTERING 1099-B (79) BARTERING
    COST/BASIS 1099-B (79) COST/BASIS
    CAPTL GAIN K–1 1065 (65) SHT TRM CG
    K–1 1065 (65) LNG TRM CG
    K–1 1041 (66) SHT TRM CG
    K–1 1041 (66) LNG TRM CG
    K–1 1120S (67) SHT TRM CG
    K–1 1120S (67) LNG TRM CG
    1099-DIV (91) CAPTL GAIN
    1099-R (98) EL CAP GN
    DEPEND CARE W-2 (21) DPEND CARE
    DIVIDENDS K-1 1065 (65) DIVIDENDS
    K-1 1041 (66) DIVIDENDS
    K-1 1120S (67) DIVIDENDS
    ED IRA CTB 5498 IRA (28) ED IRA CTB
    SO SEC WH W-2 (21) SO SEC WH
    FISH INC 1099-MISC (95) FISH INC
    FRGN TX PD 1099-DIV (91) FRGN TX PD
    GR PEN/IRA SSA-1099 (82) PENS/ANN
    GR WINNING W-2G (32) GR WINNING
    GROSS DIST 1099-R (98) GROSS DIST
    INTEREST K-1 1065 (65) INTEREST
    K-1 1041 (66) INTEREST
    K-1 1120S (67) INTEREST
    1099-INT (92) INTEREST
    1099-OID (96) INTEREST
    LIQUID DIST 1099-DIV (91) CASH LIQ
    1099-DIV (91) NOCASH LIQ
    MED PAYMTS 1099-MISC (95) MED PAYMTS
    MEDCARE WG W-2 (21) MEDCARE WG
    MEDCARE WH W-2 (21) MEDCARE WH
    MSA FMV 5498-SA or 5498-MSA (27) MSA FMV
    MTG INT PD 1098 (81) MTG INT PD
    NONEMP COMP 1099-MISC (95) NONEMP COM
    NONTX DIST 1099-DIV (91) NONTX DIST
    ORD DIV 1099-DIV (91) ORD DIV
    ORD INCOME K-1 1065 (65) OR INC K-1
    K-1 1120S (67) OR INC K-1
    OTHER INC W-2 (21) DEF COMP
    K-1 1041 (66) BUSI INC
    K-1 1041 (66) PASS INC
    1099-C (85) AMT DBT CN
    1099-G (86) TX GRANT
    1099-G (86) AG SUBS
    1099-MISC (95) MISC OTH I
    1099-MISC (95) SUB PAYMTS
    1099-MISC (95) GOLDEN PAR
    1099-MISC (95) CROP INS
    1099-PATR (97) PATRONAGE
    1099-PATR (97) NONPAT DIS
    1099-PATR (97) RTAIN ALLC
    1099-PATR (97) REDEMPTION
    1099-R (98) OTHER INC
    POINTS PAID 1098 (81) POINTS PD
    PR YR RFND 1099-G (86) PR YR RFND
    PROFT&LOSS 1099-B (79) PROFT&LOSS
    REAL ES SL 1099-S (75) REAL ES SL
    RENT/ROYLT K-1 1065 (65) ROYALTIES
    K-1 1120S (67) ROYALTIES
    1099-MISC (95) RENTS
    1099-MISC (95) ROYALTIES
    RH CNV AMT 5498 IRA (28) RH CNV AMT
    RH IRA CTB 5498 IRA (28) RH IRA CTB
    SAV BOND 1099-INT (92) SAV BOND
    SC 1202 GN 1099-DIV (91) SC 1202 GN
    STD LN INT 1098-E (84) STD LN INT
    STOCK&BOND 1099-B (79) STOCK&BOND
    TOTAL CTR CASINO CTR (61) AMT OF TRN
    CMIR (63) AMT OF TRN
    8300 (64) AMT OF TRN
    CTR (89) TOTAL CTR
    FED TAX WH 1042-S (02) FED TAX WH
    W-2 (21) FED TAX WH
    W-2G (32) FED TAX WH
    K-1 1120S (67) FED TAX WH
    1099-CAP (73) FED TAX WH
    1099-B (79) FED TAX WH
    SSA-1099 (82) FED TAX WH
    1099-G (86) FED TAX WH
    1099-DIV (91) FED TAX WH
    1099-INT (92) FED TAX WH
    1099-MISC (95) FED TAX WH
    1099-OID (96) FED TAX WH
    1099-PATR (97) FED TAX WH
    1099-R (98) FED TAX WH
    TXABLE DIST 1099-R (98) TAXBLE AMT
    UN 1250 GN 1099-DIV (91) UN 1250
    UNEMPL COMP 1099-G (86) UNEMPL COM
    WAGES W-2 (21) WAGES
    W-2 (21) ALLOC TIPS
    WC OFFSET SSA-1099 (82) WC OFFSET
         

Payee online Hardcopy Transcript (Definer 'C')

  1. After the user makes an online transcript request, the user can make a hardcopy request by changing the definer ( ‘O’, ‘N’, ‘P’ or ‘S’) to a 'C'.

  2. A hardcopy screen will appear and will ask for receiving office, unit office, mail stop and phone number. Please be accurate to ensure that the transcripts are routed timely.

  3. Do not change the command string or your request may not be processed.

  4. Upon successful request, a message "REQUEST COMPLETED" is displayed to the user.

  5. Please note that the hardcopy system does not provide sanitized transcripts.

  6. To see the layout of the screen, Exhibit 2.3.35-66

Payee online Sanitized Transcript (Definer 'W')

  1. After the user makes an online transcript request, the user can make a sanitized document screen by changing the definer ('N' or 'P') to a 'W'.

  2. Sanitized document screens from the local printer are specially designed to be given to taxpayers.

  3. Users can use definer 'W' to get all documents in the sanitized mode.

  4. Due to disclosure rules, three documents (FinCEN 103 or 8362 (also known as Casino CTR) — Document Code 61, FinCEN 105 or 4790 (also known as CMIR CTR) — Document Code 63 and FinCEN 104 or 4789 (also known as CTR) — Document Code 89) are not to be given to the taxpayers and will be suppressed.

  5. A message "Taxpayer's Copy" will be display online 24 to show that it is a sanitized screen and can be printed for the taxpayer via local printer.

Nonfiler Summary (Definer 'J')

  1. Command Code IRPTR Definer ‘J’ will present a Nonfiler(NF) summary screen for a given TIN, that displays both IMF and IRP case information by tax year. The fields that are available come directly from the Nonfiler inventory that is housed on the IBM mainframe at ECC-MTB . The information is passed to the IRPTR system and is updated periodically to capture any inventory updates that occur during the processing year.

  2. IRPTR‘J’ replaced the SUPOL Command Code.

  3. The benefits of IRPTR’J’ over SUPOL are many - the most significant being that NF information will be available for all cases residing in the inventory, not just those selected for notices; and unlike SUPOL, IRPTR’J’ will display any information updates that occur during the time the inventory is active.

  4. The number of fields displayed through the command code will be held at a minimum but the information presented will be enough to profile the nonfiler type and also determine any tax liabilities.

  5. Once the IRPTR’J’ screen is reviewed, hitting enter will take the user to the first screen of the individual documents. NOTE: There will be no sole proprietorship documents among the individual documents that are displayed. In order to view the sole proprietorship documents, you will need to copy the TIN within IRPTR’J’ screen and do a command code IRPTRO on the selected TIN.

  6. An error screen will be returned if there is no matching TIN in the nonfiler database.

    Figure 2.3.35-5

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    Please click here for the text description of the image.

    LINE POSITION DESCRIPTION AND VALIDITY
    1.1 1 COMMAND CD
    1.2 6 COMMAND DEFINER CD Will be set to “O” to go to the first individual document screen after viewing the Nonfiler Summary screen.
    1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=TIN Type/Validity, YYYY=Tax Year, DD=Doc Code.
    2.1 29 TAX YEAR Requested Tax Year, See IRM 2.3.35.3 for valid Tax Years.
    3.1 48 UPDATE CYCLE Cycle that the Nonfiler database was last brought up to date.
    4.1 2 FIRST NAME LINE Taxpayer name information taken from the IMF or IRP document name line.
    4.2 58 PRIMARY SSN Taxpayer SSN originating from either the IMF or IRP documents associated with the taxpayer. Formatted as nnn-nn-nnnn.
    4.3 70 PRIMARY SSN VALIDITY Indicates the validity of the Taxpayer Primary SSN. Possible values: ‘0’= VALID ‘1’= INVALID
    5.1 2 SECOND NAME LINE Taxpayer name information taken from the IMF or IRP document second name line.
    5.2 58 SPOUSE SSN Spouse SSN originating from the IMF Primary Taxpayer account information. If there is no Spouse SSN, it will be displayed as ‘NONE’. If available, formatted as nnn-nn-nnnn.
    5.3 70 SPOUSE SSN VALIDITY Indicates the validity of the Taxpayer’s spouse SSN. Possible values: ‘0’= VALID ‘1’= INVALID ‘ ‘(Blank) = No spouse SSN
    6.1 2 STREET ADDRESS Street address taken from the IMF or IRP document address information.
    6.2 58 SOLE PROPRIETORSHIP EIN 1 Business EIN associated with the taxpayer If there is no EIN, it will be displayed as ‘NONE’, otherwise, it will be formatted as nn-nnnnnnnn.
    7.1 2 CITY City taken from the IMF or IRP document address information.
    7.2 28 STATE State taken from the IMF or IRP document address information.
    7.3 31 ZIP CODE Zip Code taken from the IMF or IRP document address information.
    7.4 58 SOLE PROPRIETORSHIP EIN 2 2nd business EIN associated with the taxpayer If there is no EIN, it will be displayed as ‘NONE’, otherwise, it will be formatted as nn-nnnnnnnn.
    8.1 58 SOLE PROPRIETORSHIP EIN 3 3rd business EIN associated with the taxpayer If there is no EIN, it will be displayed as ‘NONE’, otherwise, it will be formatted as nn-nnnnnnnn.
    9.1 2 DATE OF BIRTH Taxpayer date of birth If it is available, it will be formatted as MM-DD-YYYY, otherwise, it will be left blank.
    9.2 35 TC140 CODE Indicates whether or not a TC140 was created for the Taxpayer SSN. Possible values: ‘YES’ = TC140 created for the Taxpayer SSN ‘NO’ = TC140 not created for the Taxpayer SSN
    9.3 55 FILING STATUS CODE Filing status code taken from the taxpayer’s prior year return. It is assigned a value of ‘1’ if there is no prior year return. The values can range from ‘1’ to ‘6’. Refer to the IRS Processing Codes and Information document for the definitions.
    10.1 2 DATE OF DEATH Taxpayer date of death If it is available, it will be formatted as MM-DD-YYYY, otherwise, it will be left blank.
    10.2 44 SELECTION CODE Defines the type of case created for the taxpayer based on IMF account and IRP documents information. Refer Nonfiler PRP 404 Section 030 for the definitions. Possible value of ‘01’ to ‘99’
    10.3 71 LAST YEAR OF FILING IMF Last year of filing
    11.1 16 DECEASED INDICATOR Indicates whether or not the taxpayer is deceased Possible values: ‘YES’= taxpayer is deceased ‘NO’ = taxpayer is not deceased
    11.2 41 COPYS SCORE Four digit statistical numeric value that is derived from prior year return and current year IRP information The first digit defines the case type: ‘6’= WI Stopfiler ‘7’= WI Nonfiler ‘8’= SB/SE Stopfiler ‘9’= SB/SE Nonfiler The second through 4th digit is the actual score and can have a value ranging from 001 – 999. The higher the value the greater the chances of securing a return.
    11.3 68 TOTAL EXEMPTIONS Total number of exemptions reported on the prior year return, or assigned a value of ‘00’ if a prior year return is not available
    12.1 20 FEDERAL EMPLOYEE INDICATOR Indicates whether or not the taxpayer was a federal employee during the tax year Possible value: ‘YES’ = taxpayer is or was a federal employee during the tax year ‘NO’= taxpayer was not a federal employee during the tax year
    12.2 76 TOTAL EXEMPTIONS ALLOWED The Total number of exemptions is set equal to Total Exemptions if a value for Total Exemptions is not ‘00’. Otherwise it is assigned a value of ‘01’ or ‘02’ depending upon the value of the Filing Status Code. Possible values of ‘01’ to ‘99’
    13.1 18 TOTAL NUMBER OF DOCUMENTS Total number of IRP documents associated with the taxpayer
    15.1 40 ORIGINAL TOTAL INCOME Total income computed from the IRP documents associated with the taxpayer
    15.2 60 UPDATED TOTAL INCOME Total income computed after IRP document updates have occurred
    16.1 40 ORIGINAL CREDIT BALANCE Credit balance extracted from the IMF taxpayer account information
    16.2 60 UPDATED CREDIT BALANCE Credit balance extracted after IMF updates have occurred
    17.1 40 ORIGINAL WITHHOLDING Withholding amount computed from the IRP documents associated with the taxpayer
    17.2 60 UPDATED WITHHOLDING Withholding amount computed after IRP document updates have occurred
    19.1 40 ORIGINAL TAX ASSESSMENT Potential tax assessment that is computed based on the taxpayer’s total IRP income
    19.2 60 UPDATED TAX ASSESSMENT Potential tax assessment that is computed after IRP document updates have occurred
    20.1 40 ORIGINAL NET TAX DUE Net tax due that is computed based on the taxpayer’s total IRP income
    20.2 60 UPDATED NET TAX DUE Net tax due that is computed after IRP document updates have occurred
    22.1 40 ORIGINAL SUBSTITUTE FOR RETURN (SFR) POTENTIAL TAX ASSESSMENT SFR Potential tax assessment that is computed based on the taxpayer’s total IRP income
    22.2 60 UPDATED SUBSTITUTE FOR RETURN (SFR) POTENTIAL TAX ASSESSMENT SFR Potential tax assessment that is computed after IRP document updates have occurred
    23.1 40 ORIGINAL BALANCE DUE Balance Due extracted from the IMF taxpayer account information
    23.2 60 UPDATED BALANCE DUE Balance due extracted after IMF updates have occurred

Payee online Transcript Error Message

  1. Error message will appear online 24 on IRPTRO help or hardcopy (definer ‘C’) screen. These error messages are self-explanatory.

    • INVALID FUNCTION CODE—ENTRY MUST BE LETTERS

    • INVALID REQUESTED TIN

    • IINVALID REQUESTED TIN—ENTRY MUST NOT BE ALL NINES

    • INVALID REQUESTED TIN—ENTRY MUST NOT BE ALL ZEROES

    • INVALID TIN TYPE AND VALIDITY

    • INVALID YEAR DIGIT—ENTRY MUST BE 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, or 2017

    • INVALID DOC CODE

    • BLANK REMARKS ENTRY—PLEASE ENTER ROUTING INFORMATION

Initial Help Screen

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Please click here for the text description of the image.

LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CD
1.2 6 COMMAND DEFINER CD (Transmit "E" , "R" , "O" or "H" —This screen displays "H" as the default)
2.1 70 INITIAL HELP SCREEN VERSION
3.1 31 IRPTR Request Types
4.1 thru 9.1 8 Available Selections for Request Type
4.2 thru 9.2 54 Example of Definer Input
10.1 2 TIN
10.2 17 TIN TYPE/VALIDITY
10.3 40 TAX YEAR
10.4 55 DOC CODE
11.1 Thru 22.1 1 Instructions for Using Help Screen
24.1 1 LEGAL DEFINER LIST for this screen

More Help Screen

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Please click here for the text description of the image.

LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CODE
1.2 6 COMMAND DEFINER CODE (Transmit "E" , "R" , "O" or "H" —This screen displays "H" as the default)
24.1 1 LEGAL DEFINER LIST for this screen

Payee Hardcopy Request Screen

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Please click here for the text description of the image.

LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CODE. Enter five characters. "IRPTR" or other desired command code.
1.2 6 COMMAND DEFINER CODE. Enter one character. Transmitting"E" in this position with "IRPTR" in the preceding positions causes the above screen to appear.
5.1 1 REQUESTED TIN. Enter nine numeric characters. The TIN must conform to the definition given in the table for IRM 2.3.35.4.1.
6.1 1 REQUESTED TIN TYPE AND VALIDITY. Enter one numeric character. Acceptable values are 0, 1, 2, 3 or 4.
13.1 1 REQUESTED YEAR DIGITS. Enter one to ten characters. IRM 2.3.35.3 for acceptable values.
15.1 1 DOC CODE. Enter two alphanumeric characters representing the desired IRMF document code. Acceptable document code values are listed in Exhibit 2.3.35.4. In addition, "00 " , "99" and "WW" are accepted.
18.1 1 RECEIVING OFFICE. Enter the city and state of the office that receives your interoffice postal mail. Up to 58 characters may be entered.
19.1 1 UNIT OFFICE. Enter the office name, if any, and the city and state. Up to 58 characters may be entered.
20.1 1 MAIL STOP. Your Unit's mail stop. Please include building extensions if necessary. Up to 58 characters may be entered.
20.1 1 TELEPHONE NUMBER. Enter 10-digit telephone number so distribution centers can contact your for assistance in routing. This field is required.
23.1 1 CURSOR PLACEMENT. Place the cursor here before hitting the enter key.
24.1 1 SYSTEM MESSAGE AREA. This area allows the System to respond to user requests. Whenever user input is processed by the system, a message from the system appears here which either indicates that the request completed normally, or displays one of the error messages listed in IRM 2.3.35.6.2. Normal request completion is indicated by the message "REQUEST COMPLETED XXX" . For more information about this message, please see IRM 2.3.35.4.6.

Document Code Availability by Tax Year

DOCUMENT TYPE DOC CODE TY 2008 TY 2009 TY 2010 TY 2011 TY 2012 TY 2013 TY 2014 TY 2015 TY 2016 TY 2017
ALL TYPES 00 X X X X X X X X X X
1042-S 02 X X X X X X X X X X
EOIIR 03         X X X X X X
1099-K 10       X X X X X X X
FBAR 13 X X X X X X X X X X
PASSPORT 15 X X X X X X X X X X
W–2 21 X X X X X X X X X X
3921 25   X X X X X X X X X
3922 26   X X X X X X X X X
5498 SA 27 X X X X X X X X X X
5498 IRA 28 X X X X X X X X X X
SIIR 30 X X X X X X X X X X
1099-Q 31 X X X X X X X X X X
W–2G 32 X X X X X X X X X X
SCIR 33 X X X X X X X X X X
SWIR 34 X X X X X X X X X X
SSSTIR 35 X X X X X X X X X X
8288-A 41 X X X X X X X X X X
8935 44 X X X X X X        
8805 46 X X X X X X X X X X
1097-BTC 50     X X X X X X X X
8596 FED CONTRACTOR 59 X X X X X X X X X X
CASINO CTR 61 X X X X X X X X X X
CMIR International CTR 63 X X X X X X X X X X
8300 64 X X X X X X X X X X
K–1 1065 65 X X X X X X X X X X
K–1 1041 66 X X X X X X X X X X
K–1 1120S 67 X X X X X X X X X X
1099-H 71 X X X X X X     X X
5498-ESA 72 X X X X X X X X X X
1099-CAP 73 X X X X X X X X X X
1098-Q 74                 X X
1099–S 75 X X X X X X X X X X
1098-C 78 X X X X X X X X X X
1099–B 79 X X X X X X X X X X
1099–A 80 X X X X X X X X X X
1098 81 X X X X X X X X X X
SSA–1099 82 X X X X X X X X X X
1098–T 83 X X X X X X X X X X
1098–E 84 X X X X X X X X X X
1099–C 85 X X X X X X X X X X
1099–G 86 X X X X X X X X X X
Bank CTR 89 X X X X X X X X X X
1099–DIV 91 X X X X X X X X X X
1099–INT 92 X X X X X X X X X X
1099–LTC 93 X X X X X X X X X X
1099-SA 94 X X X X X X X X X X
1099–MISC 95 X X X X X X X X X X
1099–OID 96 X X X X X X X X X X
1099–PATR 97 X X X X X X X X X X
1099–R 98 X X X X X X X X X X
ALL NON WAGE 99 X X X X X X X X X X
ALL WAGE WW X X X X X X X X X X

Payer Hardcopy Request Screen

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LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CODE. Enter five characters. "IRPTR" or other desired command code.
1.2 6 COMMAND DEFINER CODE. Enter one character. Transmitting"E" in this position with "IRPTR" in the preceding positions causes the above screen to appear.
5.1 1 REQUESTED TIN. Enter nine numeric characters. The TIN must conform to the definition given in the table for IRM 2.3.35.4.1.
6.1 1 REQUESTED TIN TYPE. Enter one numeric character. Acceptable values are 0, 2 and 4.
8.1 1 PAYEE TIN TYPE. Enter one numeric character. Acceptable values are 0, 1, 2, 3, or 4.
10.1 1 REQUESTED YEAR DIGITS. Enter one to ten characters. IRM 2.3.35.5.1 for acceptable values.
11.1 1 DOC CODE. Enter two alphanumeric characters representing the desired IRMF document code. Acceptable document code values are listed in Exhibit 2.3.35.4. In addition, "00 " , "99" and "WW" are accepted.
13.1 1 COUNT LIMIT. Enter one to five numeric digits or leave blank. Numeric digits can be entered anywhere in the field as long as they occupy consecutive positions. This field must be blank if DOC CODE field is "00" , "99" and "WW" .
15.1 1 DESTINATION CODE. Leave blank if paper transcript is desired, otherwise enter a code to route the request to another destination.
18.1 1 RECEIVING OFFICE. Enter the city and state of the office that receives your interoffice postal mail. Up to 58 characters may be entered.
19.1 1 UNIT OFFICE. Enter the office name, if any, and the city and state. Up to 58 characters may be entered.
20.1 1 MAIL STOP. Your Unit's mail stop. Please include building extensions if necessary. Up to 58 characters may be entered.
21.1 1 TELEPHONE NUMBER. Enter 10-digit telephone number so distribution centers can contact your for assistance in routing. This field is required.
23.1 1 CURSOR PLACEMENT. Place the cursor here before hitting the enter key.
24.1 1 SYSTEM MESSAGE AREA. This area allows the System to respond to user requests. Whenever user input is processed by the system, a message from the system appears here which either indicates that the request completed normally, or displays one of the error messages listed in IRM 2.3.35.6.2. Normal request completion is indicated by the message "REQUEST COMPLETED XXX" . For more information about this message, please see IRM 2.3.35.4.6.

Payee online Transcript
No Hit Screen

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LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CODE.
1.2 6 COMMAND DEFINER CODE. (Transmit "E" , "R" , "H" , , "O" , or "C" —This screen displays "O" as the default).
1.3 7 COMMAND STRING. NNNNNNNNN=TIN, V=Tin Type/Validity, YYYY=Tax Year, DD=Doc Code.
2.1 29 TAX YEAR. Requested Tax Year, IRM 2.3.35.3 for valid Tax Years.
2.2 77 ERROR CODE. Generated by system.
3.1 25 REQUEST TIN. This field recapitulates the requested TIN you entered.
3.2 59 REQUEST TIN TYPE AND VALIDITY. Always returned just as input when appearing in this profile.
3.3 77 REQUEST DOC CODE. Always returned just as input when appearing in this profile.
5.1 &
6.1
5 EXPLANATION FOR NO HIT. Possibilities: UNFORTUNATELY, FOR THE TIN, TIN TYPE AND VALIDITY, AND DOCUMENT CODE YOU REQUESTED THERE IS NO ONLINE DATA AVAILABLE AT THIS TIME
or
UNFORTUNATELY, FOR THE TIN YOU REQUESTED THE DATABASE IS CURRENTLY DOWN. PLEASE TRY AGAIN LATER.
20.1 2 ALTERNATE TY MESSAGE. This message will appear if a profile is available for a different TY - ** OTHER TAX YEARS AVAILABLE: RRRR SSSS TTTT UUUU VVVV WWWW XXXX YYYY ZZZZ **
23.1 62 SYSTEM MESSAGE. In the event that the portion of the data base covering the requested TIN is down this message will say: PLEASE TRY LATER otherwise message will be blank.
24.1 1 LEGAL DEFINER LIST for this screen.

Payee online Transcript
Help Screen

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LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CD
1.2 6 COMMAND DEFINER CD (Transmit "E" , "R" ,"H" , or "O" —This screen displays "O" as the default)
24.1 1 LEGAL DEFINER LIST for this screen

Payee On-line Transcript
Payee Summary Screen

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LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CD
1.2 6 COMMAND DEFINER CD (L causes the above screen response.)
1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=Tin Type/Validity, YYYY=Tax Year, DD=Doc Code
1.4 47 SSN EIN LITERAL
1.5 52 TIN (The request TIN edited by system as an SSN or an EIN)
1.6 64 Literal (Labels following field as a Name Control)
1.7 69 NAME CNTL (The Name Control for this profile, may be from IRP or IMF
1.8 75 Variable Literal (Designates source of preceding field— (IMF) or (IRP))
2.1 1 Literal (Labels data appearing on next four lines immediately below, if any, as Payee Entity Data)
2.2 10 PAYEE PAYER ADDRESS SOURCE (Gives source i.e. kind of document from which data appearing on next ten lines immediately below, if any, was taken)
2.3 25 PAYEE PAYER PRINCIPAL AMOUNT (Gives the amount of the Principal Payment, if any, made to the payee as recorded in the document selected for the data in the next ten lines immediately below
2.4 41 Literal (Labels data appearing on next four lines immediately below, if any, as Alternate Payee Entity Data)
2.5 54 ALTERNATE PAYEE ADDRESS SOURCE (Gives source i.e. kind of document from which data appearing on next four lines immediately below, if any, was taken)
2.6 69 ALT PAYEE PAYER PRINCIPAL AMOUNT (Gives the amount of the Principal Payment, if any, made to the payee as recorded in the document selected for the data in the next five lines immediately below
3.1 1 Literal (labels next two fields to right, if present, as First Entity Lines)
3.2 5 BEST PAYEE FIRST NAME LINE (First Name Line taken from best available IRP document, if any)
3.2 45 NEXT PAYEE FIRST NAME LINE (First Name Line taken from an alternate IRP document, if any.)
4.1 1 Literal (labels next two fields to right, if present, as Second Entity Lines)
4.2 5 BEST PAYEE SECOND NAME LINE (Second Name Line taken from best available IRP document, if any)
4.3 45 NEXT PAYEE SECOND NAME LINE (Second Name Line taken from the alternate IRP document, if any.)
5.1 1 Literal (labels next two fields to right, if present, as Third Entity Lines)
5.2 5 BEST PAYEE STREET ADDRESS (Third Entity Line taken from best available IRP document, if any)
5.2 45 NEXT PAYEE STREET ADDRESS
(Third Entity Line taken from the alternate IRP document, if any.)
6.1 1 Literal (labels next two fields to right, if present, as Fourth Entity Lines)
6.2 5 BEST PAYEE CITY STATE ZIP (Fourth Entity Line taken from best available IRP document, if any)
6.2 45 NEXT PAYEE CITY STATE ZIP (Fourth Entity Line taken from the alternate IRP document, if any.)
7.1 1 Literal (Labels next field to right as containing Payer TIN and DLN)
7.2 15 BEST PAYER TIN DLN (Payer TIN and DLN taken from same document whose Entity Data appears immediately above)
7.3 41 Literal (Labels next field to right as containing another Payer TIN and DLN)
7.4 55 NEXT PAYER TIN DLN (Payer TIN and DLN taken from same document whose Entity Data appears immediately above)
8.1 1 Literal (Labels data immediately below as Payer Entity
Data—this data is taken from the same document that has provided the Payee Entity data on lines 3, 4, 5 and 6 above beginning in position 6)
8.2 24 Literal (Labels next field as cycle when Payee Summary data base was last refreshed)
8.3 56 DATA BASE UPDTE CYCLE (Cycle Payee Summary data base last brought up to date)
8.4 68 Literal (Labels next field to right as Date of birth)
8.5 72 DATE OF BIRTH (MM-DD-YYYY if available from Social Security Administration)
9.1 1 Literal (labels next field to right, if present, as First Entity Line)
9.2 5 PAYER ENTITY LINE 1 (First Name Line taken from best available IRP document, if any)
9.3 41 Literal (Labels next Field to right as Primary SSN)
9.4 48 PRIMARY SSN (Field will have a trailing asterisk if TIN is considered invalid on the IMF)
9.5 68 Literal (Labels next field to right as Date of death)
9.6 72 DEATH DATE (MM-YYYY if available from Social Security Administration)
10.1 1 Literal (labels next field to right, if present, as Second Entity Line)
10.2 5 PAYER SECOND NAME LINE (Second Name Line taken from best available IRP document, if any)
10.3 41 Literal (Labels next Field to right as Secondary SSN)
10.4 48 SECONDARY SSN (Field will have a trailing asterisk if TIN is considered invalid on the IMF)
10.5 61 Literal (Labels information immediately below as IMF Return Status)
11.1 1 Literal (labels next field to right, if present, as Third Entity Line)
11.2 5 PAYER STREET ADDRESS (Third Entity Line taken from best available IRP document, if any)
11.3 43 Literal (Labels next field to right as an EIN)
11.4 48 EIN 1 (field will be highlighted if this is the requested TIN it will be in normal video if only related to the requested TIN)
11.5 61 Variable Literal (TYnnnn IS LATEST RETN or SEE PSSN FOR LYF or TPNOT ON IMF or TYnnnn FILED-DIFF N/C)
12.1 1 Literal (labels next field to right, if present, as Fourth Entity Line)
12.2 5 PAYER CITY STATE ZIP (Fourth Entity Line taken from best available IRP document, if any)
12.3 43 Literal (Labels next field to right as an EIN)
12.4 48 EIN 2 (field if present is always related to the Requested TIN)
12.5 61 Variable Literal CRIM INVESTIGATION (on IMF account of requested or related TIN or blanks)
13.1 1 Literal (Labels next field to right as number of documents associated with the taxpayer)
  * Numeric fields *ed below may appear further to right because of leading zero suppression.
13.2 16 TOTAL DOCUMENT COUNT (count of documents associated to the taxpayer)
13.3 21 Literal (Labels next field to right as number of documents associated to the taxpayer and summarized on this screen)
13.4 36 SUMMARIZED DOCUMENT COUNT (Number of Documents contributing to this Profile net of those associated to the taxpayer but excluded because of probable non-ownership of the income on account of reserved words in the entity lines i.e. NOMINEES/TRUSTEES etc.) (see Cont. (9))
13.5 43 Literal (Labels next field to right as an EIN)
13.6 48 EIN 3 (field if present is always related to the Requested TIN)
14.1 1 Fixed Money Literal (Identifies field to right as Tax Withheld)
14.2 12* TAX WITHHELD (Positive dollar amount, 999,999* means overflow)
14.3 21 Fixed Money Literal (Identifies field to right as Pensions and Annuities)
14.4 32* PENSIONS AND ANNUITIES Positive dollar amount, 999,999* means overflow)
14.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
14.6 51* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
14.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
14.8 71* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
15.1 1 Fixed Money Literal (Identifies field to right as Wages)
15.2 12* WAGES (Positive dollar amount, 999,999* means overflow)
15.3 21 Fixed Money Literal (Identifies field to right as IRA Contribution)
15.4 32* IRA CONTRIBUTION (Positive dollar amount, 999,999* means overflow)
15.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
15.6 51* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
15.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
15.8 71* DOLLAR AMOUNT (Positive or negative" dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
16.1 1 Fixed Money Literal (Identifies field to right as Allocated
16.2 12* ALLOCATED TIPS (Positive dollar amount, 999,999* means overflow)
16.3 21 Fixed Money Literal (Identifies field to right as Non Employee Comp)
16.4 32* NON EMPLOYEE COMP (Positive dollar amount, 999,999* means overflow)
16.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
16.6 51* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
16.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
16.8 71* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
17.1 1 Fixed Money Literal (Identifies field to right as Interest)
17.2 12* INTEREST (Positive dollar amount, 999,999* means overflow)
17.3 21 Fixed Money Literal (Identifies field to right as Capital Gains)
17.4 32* CAPITAL GAINS (Positive dollar amount, 999,999* means overflow)
17.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
17.6 51* DOLLAR AMOUNT (Positive or negative**dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
17.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
17.8 71* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
18.1 1 Fixed Money Literal (Identifies field to right as Mortgage Interest Paid)
18.2 12* MORTGAGE INTEREST PAID (Positive dollar amount, 999,999** means overflow)
18.3 21 Fixed Money Literal (Identifies field to right as Real Estate Sales)
18.4 32* REAL ESTATE SALES (Positive dollar amount, 999,999* means overflow)
18.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
18.6 51* DOLLAR AMOUNT (Positive or negative**dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
18.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
18.8 71* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
19.1 1 Fixed Money Literal (Identifies field to right as Points Paid)
19.2 12* POINTS PAID (Positive dollar amount, 999,999* means overflow)
19.3 21 Fixed Money Literal (Identifies field to right as Gross Distributions)
19.4 31* GROSS DISTRIBUTIONS (Positive dollar amount, 999,999* means overflow)
19.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
19.6 51* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
19.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
19.8 71* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
20.1 1 Fixed Money Literal (Identifies field to right as Prior Year Refund)
20.2 12* PRIOR YEAR REFUND (Positive dollar amount, 999,999* means overflow)
20.3 21 Fixed Money Literal (Identifies field to right as Taxable Amount)
20.4 31* TAXABLE AMOUNT (Positive dollar amount, 999,999* means overflow)
20.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
20.6 51* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
20.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
20.8 71* DOLLAR AMOUNT (Positive or negative**" dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
21.1 1 Fixed Money Literal (Identifies field to right as Savings Bond Interest)
21.2 12* SAVING BOND (Positive dollar amount, 999,999* means overflow)
21.3 21 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
21.4 31* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
21.5 41 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
21.6 51* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
21.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
21.8 71* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
22.1 1 Fixed Money Literal (Identifies field to right as Dividends)
22.2 12* DIVIDENDS (Positive dollar amount, 999,999* means overflow)
22.3 21 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
22.4 31* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
22.5 41 Variable money Literal (Identifies field to right by Money Type, blank if field to right not used)
22.6 51* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
22.7 61 Variable Money Literal (Identifies field to right by Money Type, blank if field to right not used)
22.8 71* DOLLAR AMOUNT (Positive or negative** dollar amount, 999,999* means overflow -99,999* means negative overflow. May be blank if position not needed for amount)
23.1 1 Variable Literal (Indicates TOO MANY AMOUNTS TO DISPLAY literal when there are more than 22 variable amount types summarized in the profile—22 is the number of available slots—otherwise blank)
23.2 31 Variable Literal (Indicates presence of a Passport Document in Profile with literal PASSPORT —otherwise blank)
23.3 42 Variable Literal (Indicates presence of a Greencard in Profile with literal GREENCARD—otherwise blank)
23.4 54 Variable Literal (Indicates presence of one or more Questionable W–4's in Profile with literal ??W4—otherwise blank)
23.5 61 Variable Literal (Indicates Taxpayer, of requested SSN is Deceased with literal TAXPAYER DECEASED—otherwise blank)
24.1 60 ALTERNATE TY MESSAGE (This message will appear if a profile is available for a different TY) OTHER YEARS:RRRR SSSS TTTT UUUU VVVV WWWW XXXX YYYY ZZZZ

≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
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≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Payee On-line Transcript
Payee Summary Entice or Refusal Screen (Key Words)

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LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CD
1.2 6 COMMAND DEFINER CD (L causes the above screen response.)
1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=TIN Type/Validity, YYYY=Tax Year, DD=Doc Code
1.4 47 SSN EIN LITERAL
1.5 52 TIN (The request TIN edited by system as an SSN or an EIN)
1.6 64 Literal (Labels following field as a Name Control)
1.7 69 NAME CNTL (The Name Control for this profile, may be from IRP or IMF
1.8 75 Variable Literal (Designates source of preceding field— (IMF) or (IRP))
8.1 24 Literal (Labels next field as cycle when Payee Summary data base was last refreshed)
8.2 56 DATA BASE UPDATE CYCLE (Cycle Payee Summary data base last brought up to date)
8.3 68 Literal (Labels next field to right as Date of birth)
8.4 72 DATE OF BIRTH (MM-DD-YYYY if available from Social Security Administration)
9.1 41 Literal (Labels next Field to right as Primary SSN)
9.2 48 PRIMARY SSN (This field will be highlighted if it is the Requested TIN, it will be in normal video if it is a Primary TIN on the IMF related to the Requested TIN. Field will have a trailing asterisk if TIN is considered invalid on the IMF)
9.3 68 Literal (Labels next field to right as Date of death)
9.4 72 DEATH DATE (MM-YYYY if available from Social Security Administration)
10.1 41 Literal (Labels next Field to right as Secondary SSN)
10.2 48 SECONDARY SSN (This field will be highlighted if it is the Requested TIN, it will be in normal video if it is a Secondary TIN on the IMF related to the Requested TIN. Field will have a trailing asterisk if TIN is considered invalid on the IMF)
10.3 61 Literal (Labels information immediately below as IMF Return Status)
11.1 43 Literal (Labels next field to right as an EIN)
11.2 48 EIN 1 (field will be highlighted if this is the requested TIN it will be in normal video if only related to the requested TIN)
11.3 61 Variable Literal (TYxxxx IS LATEST RETN or SEE PSSN FOR LYF or TP NOT ON IMF or TYxxxx FILED-DIFF N/C)
12.1 43 Literal (Labels next field to right as an EIN)
12.2 48 EIN 2 (field if present is always related to the Requested TIN)
12.3 61 Variable Literal CRIM INVESTIGATION (on IMF account of requested or related TIN or blanks)
13.1 1 Literal (Labels next field to right as number of documents associated with the taxpayer)
  * Numeric fields *ed below may appear further to right because of leading zero suppression.
13.2 16 TOTAL DOCUMENT COUNT (count of documents associated to the taxpayer)
13.3 21 Literal (Labels next field to right as number of documents associated to the taxpayer and summarized on this screen)
13.4 36 SUMMARIZED DOCUMENT COUNT (Number of Documents contributing to this Profile net of those associated to the taxpayer but excluded because of probable non-ownership of the income on account of reserved words in the entity lines i.e. NOMINEES/TRUSTEES etc.) (see Cont. (9))
13.5 43 Literal (Labels next field to right as an EIN)
13.6 48 EIN 3 (field if present is always related to the Requested TIN)
23.1 2 ALTERNATE TY MESSAGE (This message will appear if a profile is available for a different TY) ** OTHER TAX YEARS AVAILABLE: RRRR SSSS TTTT UUUU VVVV WWWW XXXX YYYY ZZZZ **
24.1 1 LEGAL DEFINER LIST for this screen

Payee On-line Transcript
Payee Summary Entice or Refusal Screen (Amended/Corrected Documents)

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LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CD
1.2 6 COMMAND DEFINER CD (L causes the above screen response.)
1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=TIN Type/Validity, YYYY=Tax Year, DD=Doc Code
1.4 47 SSN EIN LITERAL
1.5 52 TIN (The request TIN edited by system as an SSN or an EIN)
1.6 64 Literal (Labels following field as a Name Control)
1.7 69 NAME CNTL (The Name Control for this profile, may be from IRP or IMF
1.8 75 Variable Literal (Designates source of preceding field— (IMF) or (IRP))
8.1 24 Literal (Labels next field as cycle when Payee Summary data base was last refreshed)
8.2 56 DATA BASE UPDATE CYCLE (Cycle Payee Summary data base last brought up to date)
8.3 68 Literal (Labels next field to right as Date of birth)
8.4 72 DATE OF BIRTH (MM-DD-YYYY if available from Social Security Administration)
9.1 41 Literal (Labels next Field to right as Primary SSN)
9.2 48 PRIMARY SSN (This field will be highlighted if it is the Requested TIN, it will be in normal video if it is a Primary TIN on the IMF related to the Requested TIN. Field will have a trailing asterisk if TIN is considered invalid on the IMF)
9.3 68 Literal (Labels next field to right as Date of death)
9.4 72 DEATH DATE (MM-YYYY if available from Social Security Administration)
10.3 61 Literal (Labels information immediately below as IMF Return Status)
11.1 43 Literal (Labels next field to right as an EIN)
11.2 48 EIN 1
11.3 61 Variable Literal (TYxxxx IS LATEST RETN or SEE PSSN FOR LYF or TP NOT ON IMF or TYxxxx FILED-DIFF N/C)
12.1 43 Literal (Labels next field to right as an EIN)
12.2 48 EIN 2 (field if present is always related to the Requested TIN)
12.3 61 Variable Literal CRIM INVESTIGATION (on IMF account of requested or related TIN or blanks)
13.1 1 Literal (Labels next field to right as number of documents associated with the taxpayer)
  * Numeric fields *ed below may appear further to right because of leading zero suppression.
13.2 16 TOTAL DOCUMENT COUNT (count of documents associated to the taxpayer)
13.3 21 Literal (Labels next field to right as number of documents associated to the taxpayer and summarized on this screen)
13.4 36 SUMMARIZED DOCUMENT COUNT (Number of Documents contributing to this Profile net of those associated to the taxpayer but excluded because of probable non-ownership of the income on account of reserved words in the entity lines i.e. NOMINEES/TRUSTEES etc.) (see Cont. (9))
13.5 43 Literal (Labels next field to right as an EIN)
13.6 48 EIN 3 (field if present is always related to the Requested TIN)
23.1 2 ALTERNATE TY MESSAGE (This message will appear if a Profile is available for a different TY) ** OTHER TAX YEARS AVAILABLE: RRRR SSSS TTTT UUUU VVVV WWWW XXXX YYYY ZZZZ **
24.1 1 LEGAL DEFINER LIST for this screen

Payee online Transcript
Document Overview Screen

This is an Image: 28102014.gif
 

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LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CD
1.2 6 COMMAND DEFINER CD (Transmit "E" , "R" , "O" , "C" , "S" or "H" —This screen displays "N" as the default)
1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=Tin Type/Validity, YYYY=Tax Year, DD=Doc Code
2.1 29 TAX YEAR Requested Tax Year, IRM 2.3.35.3 for valid Tax Years.
3.1 33 REQUEST TIN (Always returned just as input when appearing in this profile)
3.2 67 REQUEST TIN TYPE AND VALIDITY (Always returned just as input when appearing in this profile)
4.1 thru 23.1 15 PAGE COUNTS Number of documents of specified type. **** if> 9999.
4.2 thru 23.2 21 ABSOLUTE DOLLAR AMOUNTS Accrued from largest absolute dollar figure found in each document of specified type. * filled if> 9,999,999
4.3 thru 23.3 46 PAGE COUNTS Number of documents of specified type. **** if> 9999.
4.4 thru 23.4 52 ABSOLUTE DOLLAR AMOUNTS Accrued from largest absolute dollar figure found in each document of specified type. * filled if> 9,999,999.
4.5 thru 11.5 76 PAGE COUNTS Number of documents of specified type. **** if > 9999.
8.1 5 DOC CODE 27 LITERAL Possibilities are:
5498-SA (2017 - 2008)
5498-MSA (2017 - 2008)
15.5 68 WITHHOLDING W2– Quick view of Total W2 tax withholding.
19.1 36 DOC CODE 94 LITERAL Possibilities are:
1099-SA(2017 - 2008)
1099-MSA (2017 - 2008)
19.5 68 WITHHOLDING NON W2– Quick view of Total non W2 tax withholding.
23.5 71 TOTAL PAGE COUNT Total number of documents of all types. **** if> 9999.
24.1 1 LEGAL DEFINER LIST for this screen

Payee online Transcript
Document Display Screen: 1042–S (DOC CODE 02)

Form 1042-S: Foreign Person's U.S. Source Income Subject to Withholding

This is an Image: 28102049.gif
 

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Note:

In Paper Form Reference column, Box numbers, when they appear, refer to the boxes on the paper forms. Equivalent magnetic media fields can be found in Publication 1187.

LINE POSITION DESCRIPTION AND VALIDITY PAPER FORM REFERENCE
1.1 1 COMMAND CD N/A
1.2 6 COMMAND DEFINER CD (Transmit "N" , "P" , "E" , "R" , "H" , "O" , "W" or "C" —This screen displays "N" or "P" as the default depending on which direction you were going.
EXCEPTION: "P" is not offered as a valid option when viewing the first DOCUMENT DISPLAY SCREEN)
NOTE: Errors are treated as if you had entered the default.
N/A
1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=Tin Type/Validity, YYYY=Tax Year, DD=Doc Code, PPPP=Page Number (you can overlay PPPP with a specific page number if desired) N/A
1.4 41 TAX YEAR Requested Tax Year, IRM 2.3.35.3 for valid Tax Years. N/A
2.1 7 REQUEST TIN This Field recapitulates the request TIN you entered N/A
2.2 41 REQUEST TIN TYPE AND VALIDITY This Field recapitulates the request TIN TYPE AND VALIDITY you entered N/A
2.3 59 REQUEST DOC CODE This Field recapitulates the request DOC CODE you entered. If you are viewing a 1042–S this can only be 02(1042–S) or 00 (ALL TYPES) N/A
2.4 68 PAGE NUMBER The current page number of the individual document display N/A
2.5 76 MAX PAGE NUMBER The page number of the last document of— the individual document display **** if > 9999 N/A
3.1 17 DOCUMENT TYPE LITERAL 1042–S in the case of a 1042–S N/A
3.2 41 RECEIVED DATE MM-DD-YYYY, actual date IRS received form. IRS Generated Field
3.3 51 SUBMISSION TYPE Possibilities are:
CORRECTED ORIGINAL SUBMISSION
ORIGINAL SUBMISSION
AMENDED SUBMISSION
IRS Generated Field
4.1 20 TIN LITERAL says "SSN" , "EIN" or "TIN" " N/A
4.2 24 EDITED TIN the request TIN edited as:
SSN: NNN-NN-NNNN
EIN: NN-NNNNNNN
TIN: NNNNNNNNN
N/A
4.3 39 TIN DESCRIPTION Possibilities are:
INVALID
IRS VALID PERFECTED SSN
INVALID PERFECTED SSN
VALID PERFECTED SSN
VALID PERFECTED EIN
IRS VALID SSN
VALID SSN
VALID EIN
IRS Generated Field
4.4 78 ESCROW Tax not deposited under escrow procedure
Y or N
Check box
5.1 2 RECIPIENT NAME LINE 1 Box 13
5.2 49 CHPT (CHAPTER)
3….Form was filed Chapter 3 (box 3 check box was checked)
4….Form was filed Chapter 4 (box 4 check box was checked)
Check box on Form
5.3 59 EXPT-CD (EXEMPTION CODE)
01 Effectively connected income
02 Exempt under IRC (other than portfolio interest)
03 Income is not from U. S. Sources
04 Exempt under tax treaty
05 Portfolio interest except under IRC
06 QI that assumes primary withholding responsibility
07 WFP or WFT
08 U. S. Branch treated as a U.S. person
09 Territory FI treated as U.S.Person
10 QI represents that income is exempt
11 QSL that assumes primary withholding responsibility
12 Payee subjected to Chapter 4 withholding
Box 3a
5.4 71 TAX-RATE Box 3b
6.1 2 RECIPIENT NAME LINE 2 Box 13
6.2 52 RC-GIIN (RECIPIENT GLOBAL INTERMEDIARY IDENTIFICATION NUMBER) Global International ID Number is an ID assigned to a Foreign Financial Institution (FFI) Box 13h
6.3 78 M-IND (MATCHED INDICATOR)
00…. Unmatched (credit was not paid)
01…. Matched (credit was paid)
b/b/ .Null (the credit does not pertain to this document at this time)
IRS Generated
(2017-2016)
7.1 2 RECIPIENT NAME LINE 3 Box 13
7.2
56
53
UNIQUE FORM IDENTIFIER Number – can have .
RECIPIENT STATUS CODE Possibilities are:
01 = Individual
02 = Corporation
03 = Partnership other than Withholding Foreign Partnership
04 = Withholding Foreign Partnership or Withholding Foreign Trust
05 = Trust
06 = Government or International Organization
07 = Tax-exempt Organization (IRC Section 501(a))
08 = Private Foundation
09 = Artist or Athlete
10 = Estate11 = U. S. Branch Treated as U.S. Person
12 = Qualified Intermediary
13 = Private Arrangement Intermediary-Withholding Rate Pool
14 = Private Arrangement Intermediary-Withholding Rate Pool-Exempt Org
15 = Qualified Intermediary Withholding Rate Pool
16 = Qualified Intermediary Withholding Rate Pool-Exempt Organizations
17 = Authorized Foreign Agent
18 = Public Pension Fund
20 = Unknown Recipient
N/A (if indicator improperly set)
Top of Form (2017)
N/A (2016-2014)
Box 12 (2013-2008)
7.3 67 AMENDMENT NUMBER
1...SSN/ITIN
2...EIN
3...QI/WP/WT-EI5
4...TIN required, but not provided (2017-2010)
No box – input field on top of form (2017)
Box 14 (2013-2007)
8.1 21 RECIPIENT ADDRESS 1 Box 13
8.2 51 B-DATE (BIRTH DATE) RECIPIENT BIRTHDAY Box 17
8.3 69 RC-CH3 (RECIPIENT CHAPTER THREE) Box 13f
8.4 77 RC-CH4 (RECIPIENT CHAPTER FOUR) Box 13g
8.5   LOB (Limitations on Benefits)
1...Individual
2...Government – contracting state/political subdivision/local
3...Tax exempt pension trust/Pension fund
4...Tax exempt/Charitable organization
5...Publicly-traded corporation
6...Subsidiary of publicly-traded corporation
7...Company that meets the ownership and base erosion test
8...Company that meets the derivative benefits test
9...Company with an item of income that meets the active trade or business test
10...Discretionary determination
11...Blank no LOB code entered
Box 13j
9.1 21 RECIPIENT ADDRESS 2 Box 13
9.2 47 RETURN TYPE INDICATOR Possibilities:
ORIGINAL
AMENDED (2017 - 2008)
Top of Form
9.3 62 PRBR (PRO RATE BASIS REPORTING) Possibilities:
0 Not checked
1 Checked
Box 15
9.4 71 INC (INCOME CODE) Possibilities:
01 = Interest Paid by a U. S. Obligor/General
02 = Interest on Real Property Mortgages
03 = Interest Paid to Controlling Foreign Corporations
04 = Interest Paid by Foreign Corporations
05 = Interest of Tax Free Covenant Bonds
06 = Dividends Paid by U.S. Corporations-General
07 = Dividends Subject to Direct Dividends Rate
08 = Dividends Paid by Foreign Corporations
09 = Capital Gains
10 = Industrial Royalties
11 = Motion Picture or Television Copyright Royalties
12 = Other Royalties (e.g., copyright, recording, publishing)
13 = Real-Property Income and Natural Resource Royalties
14 = Pensions, Annuities, Alimony and/or Insurance Premiums
15 = Scholarship or Fellowship Grants
16 = Compensation for Independent Personal Services
17 = Compensation for Dependent Personal Services
18 = Compensation for Teaching
19 = Compensation During Studying and Training
20 = Earnings as an Artist or Athlete
21 = Social Security Benefits
22 = Railroad Retirement (Tier 1) Benefits
23 = Railroad Retirement (Tier 2) Benefits
24 = Real Estate Investment Trust (REIT distributions of capital gains)
25 = Trust Distributions Subject to IRC Section 1445
26 = Unsevered Growing Crops and Timber Distributions by a Trust Subject to IRC Section 1445
27 = Publicly Traded Partnership Distributions Subject to IRC Section 1446
28 = Gambling Winnings
29 = Deposit Interest
30 = Original Issue Discount (OID)
31 = Short Term OID
32 = Notional Principle Contracting Income
33 = Substitute Payment - Interest
34 = Substitute Payment - Dividend
35 = Substitute Payment - Other
36 = Captial Gains Distribution
50 = Other Income
N/A (if indicator improperly set)
Box 1
10.1 18 RECIPIENT CITY Box 13
10.2 52 IFLW-CH3 INTERMEDIARY FLOW THRU CHAPTER 3 STATUS CODE Box 15b
10.3 59 IFLW-CH4 INTERMEDIARY FLOW THRU CHAPTER 4 STATUS CODE Box 15c
10.4 69 WA-CH3 WITHHOLDING AGENT CHAPTER 3 STATUS CODE Box 12b
10.4 76 WA-CH4 WITHHOLDING AGENT CHAPTER 4STATUS CODE Box 12c
11.1 6 RECIPIENT STATE CODE Box 13
11.2 13 RECIPIENT PROVINCE CODE (Canadian)
Possibilities:
AB - Alberta
BC - British Columbia
LB - Labrador
MB - Manitoba
NB - New Brunswick
NF - Newfoundland
NS - Nova Scotia
NT - Northwest Territories
ON - Ontario
PE - Prince Edward Island
PQ - Quebec
SK - Saskatchewan
YK - Yukon Territory
Blank – Country is not Canada
Box 13d
11.3 23 RECIPIENT COUNTRY CODE (Foreign)
Possibilities:
Box 13d
    AE - Abu Dhabi  
    AE - Dubai  
    AE - United Arab Emirates  
    AG - Algeria  
    AJ - Azerbaijan  
    AL - Albania  
    AM - Armenia  
    AN - Andorra  
    AO - Angola  
    AQ - American Samoa  
    AR - Argentina  
    AS - Australia  
    AT - Ashmore & Cartier Island  
    AU - Austria  
    AX - Anguilla  
    AY - Antarctica  
    BA - Bahrain  
    BB - Barbados  
    BC - Botswana  
    BD - Bermuda  
    BE - Belgium  
    BF - Bahamas, The  
    BG - Bangladesh  
    BH - Belize  
    BK - Bosnia-Herzegovina  
    BL - Bolivia  
    BM - Burma  
    BN - Benin (Dahomey)  
    BO - Belaris  
    BP - Solomon Islands  
    BQ - Navassa Island  
    BR - Brazil  
    BT - Bhutan  
    BU - Bulgaria  
    BV - Bouvet Island  
    BX - Brunei  
    BY - Burundi  
    CA - Canada  
    CB - Cambodia (Kampuchea)  
    CD - Chad  
    CE - Sri Lanka  
    CF - Congo (Brazzaville)  
    CG - Zaire (Kinshasa)  
    CH - China, Peoples Republic of (including, Inner Mongolia, Tibet and Manchuria)  
    CI - Chile  
    CJ - Cayman Islands  
    CK - Cocos (Keeling) Island  
    CM - Cameroon  
    CN - Comoros  
    CO - Colombia  
    CQ - Northern Mariana Islands  
    CR - Coral Sea Islands  
    CS - Costa Rica  
    CT - Central African Republic  
    CU - Cuba  
    CV - Cape Verde  
    CW - Cook Island  
    CY - Cyprus  
    DA - Denmark  
    DJ - Djibouti  
    DO - Dominica  
    DQ - Jarvis Island  
    DX - Dominican Republic  
    EC - Ecuador  
    EG - Egypt  
    EI - Ireland  
    EK - Equatorial Guinea  
    EN - Estonia  
    ER - Eritrea  
    ES - El Salvador  
    EU - Europa Island  
    EZ - Czech Republic  
    FG - French Guiana  
    FI - Finland  
    FJ - Fiji  
    FK - Falkland Islands (Islas Malvinas)  
    FM - Federal States of Micronesia  
    FO - Faroe Islands  
    FP - French Polynesia  
    FQ - Baker Island  
    FR - France  
    FS - French Southern and Antarctic Lands  
    GA - Gambia  
    GB - Gabon  
    GG - Georgia  
    GH - Ghana  
    GI - Gibraltar  
    GJ - Grenada (Southern Grenadines)  
    GK - Guernsey  
    GL - Greenland  
    GM - Germany  
    GP - Guadeloupe  
    GQ – Guam  
    GR - Greece  
    GT - Guatemala  
    GV - Guinea  
    GY - Guyana  
    HA - Haiti  
    HK - Hong Kong  
    HM - Heard Island and McDonald Islands  
    HO - Honduras  
    HQ - Howland Island  
    HR - Croatia  
    HU - Hungary  
    IC - Iceland  
    ID - Indonesia (including Bali, Belitung, Flores, Java, Moluccas, Sumatra, Timor)  
    IM - Isle of Man  
    IN - India  
    IO - British Indian Ocean Territory  
    IP - Clipperton Island  
    IR - Iran  
    IS - Israel  
    IT - Italy  
    IV - Cote d’Ivoire (Ivory Coast)  
    IZ - Iraq  
    JA - Japan  
    JE - Jersey  
    JM - Jamaica  
    JN - Jan Mayen  
    JO - Jordan  
    JQ - Johnston Atoll  
    KE - Kenya  
    KG - Kyrgyzstan  
    KN - Korea, Democratic Peoples Republic of (North)  
    KQ - Kingman Reef  
    KR - Kiribati (Gilbert Island)  
    KS - Korea, Republic of (South)  
    KT - Christmas Island (Indian Ocean)  
    KV - Kuwait  
    KZ - Kazakhstan  
    LA - Laos  
    LE - Lebanon  
    LG - Latvia  
    LH - Lithuania  
    LI - Liberia  
    LO - Slovakia  
    LQ - Palmyra Atoll  
    LS - Liechtenstein  
    LT - Lesotho  
    LU - Luxembourg  
    LY – Libya  
    MA – Madagascar (Malagasy Republic)  
    MB - Martinique  
    MC - Macau  
    MD - Moldova  
    MF - Mayotte  
    MG - Mongolia  
    MH - Montserrat  
    MI - Malawi  
    MJ - Montenegro  
    MK - Macedonia  
    ML - Mali  
    MN – Monaco  
    MO - Morocco  
    MP - Mauritius  
    MQ - Midway Islands  
    MR - Mauritania  
    MT - Malta  
    MU - Oman  
    MV - Maldives  
    MX - Mexico  
    MY - Malaysia  
    MY - Sarawak  
    MZ – Mozambique  
    NC - New Caledonia  
    NE - Niue  
    NF - Norfolk Island  
    NG - Niger  
    NH - Vanuatu  
    NI - Nigeria  
    NL - Netherlands  
    NO - Norway  
    NP- Nepal  
    NR- Nauru  
    NS - Suriname  
    NT - Bonaire  
    NT - Curacao  
    NT - Netherlands Antilles  
    NU - Nicaragua  
    NZ - New Zealand  
    OC - Other Country  
    PA - Paraguay  
    PC - Pitcairn Island  
    PE - Peru  
    PF - Paracel Islands  
    PG - Spratly Islands  
    PK - Pakistan  
    PL - Poland  
    PM - Panama  
    PO - Portugal  
    PP - Papua New Guinea  
    PS - Palau, Republic of  
    PU - Guinea-Bissau  
    QA - Qatar (Katar)  
    RE - Reunion  
    RI - Serbia  
    RO - Romania  
    RP - Philippines  
    RQ - Puerto Rico  
    RS - Kurile Islands  
    RS - Russia  
    RW - Rwanda  
    SA - Saudi Arabia  
    SB - St. Pierre and Miquelon  
    SC - St. Kitts (St. Christopher and Nevis)  
    SE - Seychelles  
    SF - South Africa  
    SG - Senegal  
    SH - St. Helena (Ascension Island and Tristan de Cunha Island Group)  
    SI - Slovenia  
    SL - Sierra Leone  
    SM - San Marino  
    SN - Singapore  
    SO - Somalia  
    SP - Balearic Islands (Mallorca, etc.)  
    SP - Canary Islands  
    SP - Spain  
    ST - St. Lucia  
    SU - Sudan  
    SV - Svalbard (Spitsbergen)  
    SW - Sweden  
    SX - South Georgia and the South Sandwich Islands  
    SY - Syria  
    SZ - Switzerland  
    TC - Dubai TC - United Arab Emirates  
    TD - Trinidad and Tobago  
    TE - Tromelin Island  
    TH - Thailand  
    TI - Tajikistan  
    TK - Turks and Caicos Islands  
    TL - Tokelau  
    TN - Tonga  
    TO - Togo  
    TP - Sao Tome and Principe  
    TS - Tunisia  
    TT - East Timor  
    TU – Turkey  
    TV - Tuvalu  
    TW - Taiwan  
    TX - Turkmenistan  
    TZ - Tanzania, United Republic of  
    UC - CURACAO  
    UG - Uganda  
    UK - Great Britain (United Kingdom)  
    UK - Northern Ireland  
    UK - United Kingdom (England, Wales, Scotland, Northern Ireland)  
    UP - Ukraine  
    UV - Burkina Faso (Upper Volta)  
    UY - Uruguay  
    UZ - Uzbekistan  
    VC - St. Vincent and The Grenadines (Northern Grenadines)  
    VC - Windward Island  
    VE - Venezuela  
    VI - Redonda  
    VI - Tortola  
    VI - Virgin Islands (British)  
    VM - Vietnam  
    VQ - Virgin Islands (US)  
    VT - Vatican City  
    WA - Namibia  
    WE – West Bank  
    WF - Wallis and Futuna  
    WI - Western Sahara  
    WQ - Wake Island  
    WS - Western Samoa  
    WZ - Swaziland  
    WZ - Swaziland  
    XZ - Azores  
    YI - Yugoslavia  
    YM - Yemen (Aden)  
    ZA - Zambia  
    ZI - Zimbabwe  
11.4 32 RECIPIENT POSTAL CODE Box 13
11.5 55 IFLW-US-TIN Box 15a
12.1 20 WITHHOLDING AGENT TIN LITERAL Possibilities are SSN, EIN or TIN (when we don't know) N/A
12.2 24 WITHHOLDING AGENT TIN edited as an:
SSN NNN-NN-NNNN
EIN NN-NNNNNNN
not edited NNNNNNNNN (when we don't know)
Box 9
12.3 53 INTERMEDIARY FLOW THRU GIIN Box 15e
13.1 30 WITHHOLDING AGENT NAME LINE 1 Box 10
13.2 60 INTERMEDIARY FLOW THRU FOREIGN ID Box 15g
14.1 30 WITHHOLDING AGENT NAME LINE 2 Box 10
14.2 46 INTERMEDIARY'S FLOW THROUGH ENTITY'S PROVINCE CODE (Canadian) Box 13f (2017-2016)
14.3 56 INTERMEDIARY'S FLOW THROUGH ENTITY'S COUNTRY CODE (Foreign) Box 13f (2017-2016)
14.4 65 INTERMEDIARY'S FLOW THROUGH ENTITY'S POSTAL CODE Box 16f
15.1 2 WITHHOLDING AGENT NAME LINE 3 Box 10
15.2 66 WITHHOLDING AGENT GIIN Box 13
16.1 2 WITHHOLDING AGENT STREET 1 Box 10
16.2 58 PAYER US TIN Box 21
17.1 2 WITHHOLDING AGENT STREET 2 Box 10
17.2 44 PAYER NAME LINE 1 Will be truncated to 37 bytes long, instead of 40 bytes. Box 21
18.1 2 WITHHOLDING AGENT CITY Box 10
18.2 68 PAYER STATE TAX NUMBER Box 23
19.1 6 WITHHOLDING AGENT STATE CODE Box 10
19.2 13 WITHHOLDING AGENT PROVINCE CODE (Canadian)
See RECIPIENT PROVINCE CODE (11.2) for the table.
Box 10
19.3 23 WITHHOLDING AGENT COUNTRY CODE (Foreign)
See RECIPIENT COUNTRY CODE (11.3) for the table.
Box 10
19.4 32 WITHHOLDING AGENT POSTAL CODE Box 10
19.5   PAYER GIIN Box 16c
19.6   PAYER STATE CODE Box 24
20.1 7 RECIPIENT COUNTRY CODE FOR TAX PURPOSES
See RECIPIENT COUNTRY CODE (11.3) for the table.
Box 14d (2017-2016)
Box 13e (2013-2008)
20.2 18 RECIPIENT FOREIGN TAX IDENTIFYING NUMBER (2017 to 2008) Box 13i
20.3 55 RECIPIENT STATE TAX NUMBER (2017 to 2008) Box 17b
20.4 71 Payer Chapter 3 Status Code Box 16d
20.5 78 Payer Chapter 4 Status Code Box 16e
21.1 2 MONEY TYPE AND AMOUNT See Money Section
21.2 29 MONEY TYPE AND AMOUNT See Money Section
22.1 2 MONEY TYPE AND AMOUNT See Money Section
22.2 29 MONEY TYPE AND AMOUNT See Money Section
23.1 2 MONEY TYPE AND AMOUNT See Money Section
23.2 29 MONEY TYPE AND AMOUNT See Money Section
24.1 1 LEGAL DEFINER LIST for this screen N/A
MONEY SECTION
For a 1042–S these are elements 21.1, 21.2, 22.1, 22.2, 23.1 and 23.2
General: These items consist of a 10 position literal beginning position 2 or 29 for each significant money type present followed by two periods and an edited leading zero suppressed up to 11 digit money amount. This amount is immediately preceded by a dollar sign and immediately followed by a plus or minus sign in position 26 or 53. Sufficient extra periods are introduced between the literal and the dollar sign to fill the available positions. These items appear one by one on successive lines as needed. (Meaning that some or all items may not be present in a given instance)
 

Note:

In Paper Form Reference column, Box numbers, when they appear, refer to the boxes on the paper forms. Equivalent magnetic media fields can be found in Publication 1187.


Possible literal for a 1042–S are:
Literal Meanings Paper Form Reference
FED TAX WH U.S. Federal Tax Withheld Box 7
GROSS INC Gross Income Box 2
WHHG ALLOW Withholding Allowance Box 5 (2017-2016)
Box 3 (2013-2008)
NET INCOME Net Income Box 6 (2017-2016)
Box 4 (2013-2008)
AMT RMBRSD Amount Repaid to Recipient Box 11 (2017-2016)
Box 10 (2013 - 2008)
ST IN TXWH State Income Tax Withheld Box 21 (2017-2016)
Box 24( 2014)
Box 23 (2013-2008)
WHHG AGENT Withholding Agent Box 8 (2017-2008)
WHHGCREDIT Total Withholding Credit Box 10 (2017-2016)
Box 9 (2013 - 2008)
TXASSUBYWA Tax Assumed by W/H Agent
Now named Tax Paid by W/H Agent
Box 9 (2017-2016)
LOB Limitations on Benefits Box 13j (2017-2016)

Payee online Transcript
Document Display Screen: EOIIR (Doc Code 03)

Form EOIIR: Exchange of International Information Return

Figure 2.3.35-6

This is an Image: 28102065.gif
 

Please click here for the text description of the image.

LINE POSITION DESCRIPTION AND VALIDITY
1.1 1 COMMAND CD
1.2 6 COMMAND DEFINER CD (Transmit "N" , "P" , "E" , "R" , "H" , "O" , "W" or "C" —This screen displays "N" or "P" as the default depending on which direction you were going.
NOTE: Errors are treated as if you had entered the default.
1.3 7 COMMAND STRING NNNNNNNNN=TIN, V=Tin Type/Validity, YYYY=Tax Year, DD=Doc Code, PPPP=Page Number (you can overlay PPPP with a specific page number if desired)
1.4 41 TAX YEAR Requested Tax Year, IRM 2.3.35.3 for valid Tax Years.
2.1 7 REQUEST TIN This Field recapitulates the request TIN you entered
2.2 41 REQUEST TIN TYPE AND VALIDITY This Field recapitulates the request TIN TYPE AND VALIDITY you entered
2.3 59 REQUEST DOC CODE This Field recapitulates the requested DOC CODE (03) you entered.
2.4 68 PAGE NUMBER The current page number of the individual document display
2.5 76 MAX PAGE NUMBER The page number of the last document of— the individual document display **** if> 9999
3.1 17 DOCUMENT TYPE LITERAL EOIIR
3.2 41 ON FILE DATE MM-DD-YYYY Date this document passed final valid format checks and became part of the IRMF. The document may not become available online immediately
3.3 51 SUBMISSION TYPE Possibilities are:
CORRECTED ORIGINAL SUBMISSION
ORIGINAL SUBMISSION
AMENDED SUBMISSION
4.1 20 TIN LITERAL says "SSN" , "EIN" or "TIN" "
4.2 24 EDITED TIN the request TIN edited as:
SSN: NNN-NN-NNNN
EIN: NN-NNNNNNN
TIN: NNNNNNNNN
4.3 39 TIN DESCRIPTION Possibilities are:
INVALID
IRS VALID PERFECTED SSN
INVALID PERFECTED SSN
VALID PERFECTED SSN
VALID PERFECTED EIN
IRS VALID SSN
VALID SSN
VALID EIN
5.1 2 PAYEE ENTITY LINE 1 In this case—of the EOIIR
6.1 2 PAYEE ENTITY LINE 2 In this case—of the EOIIR.
Sometimes this is a 2nd name line— often it is a street address
6.2 57 TRANSMITTER CONTROL CODE Number assigned by ECC-MTB to transmitter of this document if transmitted on magnetic media.
Possibilities: NNNNNNN or N/A
6.3 77 PAYER OFFICE CODE Number assigned by Payer at the Payer's discretion. It is useful for identifying the origin of an Information Document within a large multi-departmental payer.
7.1 2 PAYEE ENTITY LINE 3 In this case—of the EOIIR. Sometimes this is a street address—often it is a CITY line