Part 2. Information Technology

Chapter 3. IDRS Terminal Responses

Section 80. Command Code DDBKD

2.3.80 Command Code DDBKD

Manual Transmittal

January 27, 2023

Purpose

(1) This transmits revised IRM 2.3.80, IDRS Terminal Responses, Command Code DDBKD.

Material Changes

(1) A new IRM 2.3.80.1 was created to comply with the internal control requirements set forth in IRM 1.11.2.2.5, IRM Standards, Address Management and Internal Controls.

(2) Subsequent IRM subsections renumbered due to addition of the new 2.3.80.1.

(3) 2.3.80.1 Internal Controls updated to include the following fields: Background, Authority, Roles and Responsibilities, Program Management and Review, Program Controls, Terms/Definitions/Acronyms, and Related Resources.

Effect on Other Documents

IRM 2.3.80, dated 6-26-2020, is superseded.

Audience

Large Business and International (LB&I), Wage & Investment (W&I), Small Business Self-Employed (SB/SE), Tax Exempt and Government Entities (TE/GE).

Effective Date

(01-27-2023)


Nancy Sieger
Chief Information Officer

2.3.80.1 (01-27-2023)

Program Scope and Objectives

  1. Command Code (CC) DDBKD is used to display a variety of information from multiple sources for the Social Security Number (SSN) that is entered. This CC is maintained within the Dependent Database (DDB) project.

  2. Purpose: This IRM section provides instructions for using the Integrated Data Retrieval System (IDRS) Command Code DDBKD.

  3. Audience: Wage & Investment (W&I), Small Business Self-Employed (SB/SE), Large Business and International (LB&I), and Tax Exempt and Government Entities (TE/GE).

  4. Policy Owner: Wage & Investment (W&I).

  5. Program Owner: Wage & Investment (W&I).

  6. Primary Stakeholders: Wage & Investment (W&I), Small Business Self-Employed (SB/SE), Large Business and International (LB&I), and Tax Exempt and Government Entities (TE/GE).

  7. Program Goals: The primary use of Command Code DDBKD is to display additional information about a child for Remote Exam to audit returns under the DDB project..

2.3.80.1.1 (01-27-2023)

Background

  1. The Dependent Database (DDB) is a Rules Based selection application that is designed to identify Individuals (IMF) and Businesses (BMF) claiming unentitled tax returns.

  2. The primary use of Command Code DDBKD is to display additional information about a child for Remote Exam to audit returns under the DDB project.

  3. The sources of data displayed comes from Social Security Administration, Health & Human Services, and IRS. The primary use of this command code is to display additional information about a child for Remote Exam to audit returns under the Dependent Database program.

2.3.80.1.2 (01-27-2023)

Authority

  1. None

2.3.80.1.3 (01-27-2023)

Responsibilities or Roles and Responsibilities

  1. Wage and Investment RICS Business partners provide design, program requirements and documentation.

  2. Applications Development is responsible for Operations and Maintenance of the command codes.

2.3.80.1.4 (01-27-2023)

Program Management and Review

  1. Audience: W&I, SB/SE, LB&I, and TE/GE.

  2. Policy Owner: W&I.

  3. Program Owner: W&I.

2.3.80.1.5 (01-27-2023)

Program Controls

  1. Primary Stakeholders: W&I, SB/SE, LB&I, and TE/GE.

2.3.80.1.6 (01-27-2023)

Terms/Definitions/Acronyms

  1. Acronyms

    Acronym Definition
    DDB Dependents Data Base
    BMF Business Master File
    IMF Individual Master File
    DDBKD DDB’s IMF IDRS Command Code
    SSN Social Security Number
    RICS Return Integrity and Compliance Services
    W&I Wage & Investment
    SB/SE Small Business Self-Employed
    LB&I Large Business and International
    TE/GE Tax Exempt and Government Entities
     

2.3.80.1.7 (01-27-2023)

Related Resources

  1. IRM 2.3.80

2.3.80.2 (01-01-2009)

Command Code DDBKD

  1. By entering a SSN, Command Code (CC) DDBKD allows a user to display a variety of information about the SSN that comes from external sources.

  2. The sources of data displayed comes from Social Security Administration, Health & Human Services, and IRS. The primary use of this command code is to display additional information about a child for Remote Exam to audit returns under the Dependent Database program.

2.3.80.3 (01-01-2015)

Command Code DDBKD Input Format

  1. The required input for CC DDBKD is:

    1. Command Code

    2. Command Code Definer ('space' or N)

    3. Edited TIN (nnn-nn-nnnn)

2.3.80.4 (01-01-2015)

Command Code DDBKD Display Screen when Command Code Definer is 'space'

  1. The following DM1 information from SSA is displayed:

    1. Date of Birth

    2. Date of Death

    3. DM1 update Date

    4. Citizenship code

    5. Current SSA name control

    This information is also available by CC INOLE. N/A will be displayed if no data was found for the SSN entered.

  2. The following FCR information (Federal Case Registry from HHS) are displayed:

    1. Tax Year

    2. Case Type

    3. Custody Parent's SSN

    4. Non Custody Parent's SSN

    5. Putative Father's SSN

    FCR data may be available for a child if a divorce decree was issued, or if the child is on public assistance. If no FCR data is available, N/A will be displayed.

  3. The following Kidlink information (from SSA) is displayed:

    1. Child's Name

    2. Birth Mother's SSN and Name

    3. Birth Father's SSN and Name

    Generally, Kidlink data is only available for children born after 1998. If no Kidlink data is available, the literal ‘NO DATA’ will be displayed.

  4. The following Numident information (from SSA) is displayed:

    1. Birth Mother's Name

    2. Birth Father's Name

  5. The following DUPTIN information will be displayed for the current tax year and two prior tax years for the SSN entered:

    1. a. The primary SSN of the return that this SSN appeared on. (Listed in the order they were filed. Up to 7 returns are listed vertically.)

    2. b. How it was used on the return (As a primary, secondary, dependent and/or EIC qualifying child)

    For detailed list of how a SSN was used on returns, please use Command Code DUPOL.

2.3.80.5 (01-01-2015)

Command Code DDBKD Display Screen when Command Code Definer is N

  1. The following DM1 information from SSA is displayed:

    1. Date of Birth

    2. Date of Death

    3. DM1 update Date

    4. Citizenship code

    5. Current SSA name control

    This information is also available by CC INOLE. N/A will be displayed if no data was found for the SSN entered.

  2. The following FCR information (Federal Case Registry from HHS) are displayed:

    1. Tax Year

    2. Case Type

    3. Custody Parent's SSN

    4. Non Custody Parent's SSN

    5. Putative Father's SSN

    FCR data may be available for a child if a divorce decree was issued, or if the child is on public assistance. If no FCR data is available, N/A will be displayed.

  3. The following Kidlink information (from SSA) is displayed:

    1. Child's Name

    2. Birth Mother's SSN and Name

    3. Birth Father's SSN and Name

    Generally, Kidlink data is only available for children born after 1998. If no Kidlink data is available, the literal ‘NO DATA’ will be displayed.

  4. The following Numident information (from SSA) is displayed:

    1. Birth Mother's Name

    2. Birth Father's Name

  5. The following additional Numident information (from SSA) is displayed:

    1. Place of Birth

    2. Child's Name

    3. Birth Mother's Name

    4. Birth Father's Name

    When the additional Numident information is not available, the literal '*** NO NUMIDENT RECORD FOUND ***' will be displayed.

  6. The following DUPTIN information will be displayed for the current tax year and two prior tax years for the SSN entered:

    1. a. The primary SSN of the return that this SSN appeared on. (Listed in the order they were filed. Up to 2 returns are listed vertically.)

    2. b. How it was used on the return (As a primary, secondary, dependent and/or EIC qualifying child)

    For detailed list of how a SSN was used on returns, please use Command Code DUPOL.

Exhibit 2.3.80-1

Command Code DDBKD Input Screen

This is an Image: 37170001.gif

Please click here for the text description of the image.

Line Position Description
1 01–05 Command Code: DDBKD
1 06–06 Command Code Definer (x = 'space' or N)
1 07–17 Edited SSN
Exhibit 2.3.80-2

Command Code DDBKD Display Screen when Command Code Definer is 'space'

This is an Image: 37170002.gif

Please click here for the text description of the image.

Line Position Description
01 01–05 Command Code: DDBKD
01 06–06 Command Code Definer: 'space'
01 07–17 Child SSN Number (edited SSN)
     
03 02-10 DM1 Data Literal
03 14-19 Literal
03 31-40 Date Of Birth
03 48-59 Literal
03 62-71 Update Date of DM1 data
     
04 14-19 Literal
04 31-40 Date Of Death
04 48-59 Literal
04 62-79 Citizenship code & description
(A = U.S Citizen; B = Alien allowed to work; C = Alien, not allowed to work; D = Other Alien; E = Alien student-restricted work auth; F = Conditionally legalized alien – status not known)
     
05 14-29 Literal
05 31-34 Current Name Control on DM1
     
07 02–10 FCR Data Literal
07 14-29 Literal
07 32-35 Current Tax Year
07 38 Case Type (F - Title IV-D, N=Non Title IV-D)
07 48-51 Current Tax Year minus 1
07 54 Case Type
07 63-66 Current Tax Year minus 2
07 69 Case Type
     
08 14-29 Literal
08 31-39 Custody Parent SSN
08 47-55 Custody Parent SSN
08 62-70 Custody Parent SSN
     
09 14-29 Literal
09 31-39 Non Custody Parent SSN
09 47-55 Non Custody Parent SSN
09 62-70 Non Custody Parent SSN
     
10 14-29 Literal
10 31-39 Putative Father SSN
10 47-55 Putative Father SSN
10 62-70 Putative Father SSN
     
12 14-29 Literal
12 31-65 Child's full name
     
13 02-10 Kidlink Literal
13 14-29 Literal
13 31-39 Birth mother's SSN
13 45-79 Birth mother's Name
     
14 14-29 Literal
14 31-39 Birth father's SSN
14 45-79 Birth father's Name
     
16 02-10 Literal
16 14-25 Literal (Current Tax Year)
16 31-42 Literal (Current Tax Year minus 1)
16 48-59 Literal (Current Tax Year minus 2)
     
17-23 14-17 Used TIN Source CD
(PRIM- Filed as Primary on return
SECD- Used as Secondary on return
DEPD- Used as Dependent on return
EIC - Used as qualifying child for EIC on return
D/E - Used as both dependent & EIC on return)
17-23 19-27 Primary TIN of the return
     
17-23 31-34 Used TIN Source CD
17-23 36-44 Primary TIN of return
     
17-23 48-51 Used TIN Source CD
17-23 53-61 Primary TIN of return
     
24 14-38 Literal (If SSN appeared on more than 7 returns, a literal 'FOR MORE, SEE CC DUPOL' is displayed)
Exhibit 2.3.80-3

Command Code DDBKD Display Screen when Command Code Definer is N

This is an Image: 37170003.gif

Please click here for the text description of the image.

Line Position Description
01 01–05 Command Code: DDBKD
01 06–06 Command Code Definer: N
01 07–17 Child SSN Number (edited SSN)
     
03 02-10 DM1 Data Literal
03 14-19 Literal
03 31-40 Date Of Birth
03 48-59 Literal
03 62-71 Update Date of DM1 data
     
04 14-19 Literal
04 31-40 Date Of Death
04 48-59 Literal
04 62-79 Citizenship code & description
(A = U.S Citizen; B = Alien allowed to work; C = Alien, not allowed to work; D = Other Alien; E = Alien student-restricted work auth; F = Conditionally legalized alien – status not known)
     
05 14-29 Literal
05 31-34 Current Name Control on DM1
     
07 02–10 FCR Data Literal
07 14-29 Literal
07 32-35 Current Tax Year
07 38 Case Type (F - Title IV-D, N=Non Title IV-D)
07 48-51 Current Tax Year minus 1
07 54 Case Type
07 63-66 Current Tax Year minus 2
07 69 Case Type
     
08 14-29 Literal
08 31-39 Custody Parent SSN
08 47-55 Custody Parent SSN
08 62-70 Custody Parent SSN
     
09 14-29 Literal
09 31-39 Non Custody Parent SSN
09 47-55 Non Custody Parent SSN
09 62-70 Non Custody Parent SSN
     
10 14-29 Literal
10 31-39 Putative Father SSN
10 47-55 Putative Father SSN
10 62-70 Putative Father SSN
     
12 14-29 Literal
12 31-65 Child's full name
     
13 02-10 Kidlink Literal
13 14-29 Literal
13 31-39 Birth mother's SSN
13 45-79 Birth mother's Name
     
14 14-29 Literal
14 31-39 Birth father's SSN
14 45-79 Birth father's Name
     
16 02-10 Numident Literal
16 14-29 Literal
16 31-65 Place of Birth
     
17 14-29 Literal
17 31-80 Child's Name
     
18 14-29 Literal
18 31-80 Mother's Name
     
19 14-29 Literal
19 31-80 Father's Name
     
21 02-10 Literal
21 14-25 Literal (Current Tax Year)
21 31-42 Literal (Current Tax Year minus 1)
21 48-59 Literal (Current Tax Year minus 2)
     
22-23 14-17 Used TIN Source CD
(PRIM- Filed as Primary on return
SECD- Used as Secondary on return
DEPD- Used as Dependent on return
EIC - Used as qualifying child for EIC on return
D/E - Used as both dependent & EIC on return)
22-23 19-27 Primary TIN of the return
     
22-23 31-34 Used TIN Source CD
22-23 36-44 Primary TIN of return
     
22-23 48-51 Used TIN Source CD
22-23 53-61 Primary TIN of return
     
24 14-38 Literal (If SSN appeared on more than 2 returns, a literal 'FOR MORE, SEE CC DUPOL' is displayed)