2.4.61 Command Code IDT48/IDT58/RPM48/RPM58/CSO48/CSO58

Manual Transmittal

October 26, 2015

Purpose

(1) This transmits revised IRM 2.4.61, IDRS Terminal Input, Command Code IDT48/IDT58/RPM48/RPM58/CSO48/CSO58.

Material Changes

(1) In this revision of IRM 2.4.61, the content changed to add two new command codes CSO48 and CSO58.

(2) IRM 2.4.61.1 added CSO48 and CSO58.

(3) Exhibit 2.4.61-1 added CSO48.

(4) Exhibit 2.4.61-2 added CSO58.

(5) IRM 2.4.61.1 added SERVICE CENTER TABLE.

Effect on Other Documents

IRM 2.4.61 dated June 18, 2015, is superseded.

Audience

W&I

Effective Date

(01-01-2016)

Terence V. Milholland
Chief Technology Officer
Information Technology

General information about Command Code IDT48, IDT58, RPM48, RPM58, CSO48 or CSO58

  1. Command Code IDT48, IDT58, RPM48, RPM58, CSO48 or CSO58 automates the processing of a one-sided credit transfer or refund reversal for a valid taxpayer affected by ID THEFT, Preparer's Misconduct or Child Support Offset caused by Identity Theft. It will process a credit transfer for an IMF taxpayer while debiting a GENERAL LEDGER account.

  2. CC IDT48, RPM48 or CSO48 will create a transaction 841 with doc code 48, which will reverse the entire refund.

  3. CC IDT58, RPM58 or CSO58 will create a transaction 700 with doc code 58, which will reverse a partial refund. An optional transaction 570 may be requested to freeze a module refund.

  4. Prerequisite Command Codes are ACTON or TXMOD.

    • CC ACTON - See IRM 2.3.12 Command Code ACTON - Description and Use, and

    • CC TXMOD - See IRM 2.3.11 Command Code -TXMOD - Description and Use.

  5. A successful CC TXMOD will populate TIN, MFT, TAX-PERIOD and NAME-CTRL fields on either IDT48, IDT58, RPM48, RPM58, CSO48 or CSO58 input screen.

  6. The allowable submission processing campuses are listed in table below. User is required to input the IDT48, IDT58, RPM48, RPM58, CSO48 or CSO58 at the campus where the taxpayer's refund originated.

    Campus Service Center Abbreviation Service Center Number
    Austin Service Center AUSC 18
    Cincinnati Service Center CSC 17
    Fresno Service Center FSC 89
    Kansas City Service Center KCSC 09
    Ogden Service Center OSC 29

Abbreviations Unique to IDT48/IDT58/RPM48/RPM58/CSO48/CSO58

  1. These are abbreviations unique to IDTX8, RPMX8 or CSOX8.

    IMF Individual Master File
    NAP National Account Profile
    TIF Taxpayer Information File
    TC Transaction Code

Records Produced During Real Time

  1. TC 841 - IMF: A pending TC 841 is generated from a successful IDT48, RPM48 or CSO48 process to update the IMF so that a full refund will be credited to the taxpayer.

  2. TC 700 - IMF: A pending TC 700 is generated from a successful IDT58, RPM58 or CSO58 process to update the IMF so that a partial refund will be credited to the taxpayer.

  3. TC 570 - IMF. An optional pending TC 570 is generated from a successful IDT58, RPM58 or CSO58 process if requested.

  4. Quality Review - All transactions are subject to a two day Quality Review.

  5. A Control Base is updated if processing is successful.

Command Code IDT48/IDT58/RPM48/RPM58/CSO48/CSO58 - Process

  1. The IDT48. IDT58, RPM48, RPM58, CSO48 and CSO58 command codes are used to input information relevant to the taxpayer refund.

  2. Validations checks are performed on data from TXMOD or ACTON as well as data input. If invalid conditions are present the input data will be re-displayed, errors will be identified by asterisk next to them and a descriptive error message will be displayed on line 24.

  3. Additional validations will be performed to ensure that the refund reversal will post at IMF. If invalid conditions are present then a descriptive error message will be displayed on line 24.

Command Code IDT48 - Request Formatted Input Screen

  1. This Command Code is used to reverse a fraudulent refund to the taxpayer affected by ID THEFT.

  2. IDT48 must be preceded by Command Code ACTON or TXMOD.

  3. SPLIT-REFUND-CD is entered to match the refund to be reversed.

  4. TRANSACTION-AMOUNT must match the refund's amount to be reversed.

  5. TRANSACTION-DATE must match the refund's date to be reversed.

  6. See Exhibit 2.4.61-1. for IDT48 Input Format.

  7. See Exhibit 2.4.61-3. for Error Messages and Error Message Description.

Command Code IDT58 - Request Formatted Input Screen

  1. This Command Code is used to reverse a partial refund to taxpayer affected by ID THEFT.

  2. IDT58 must be preceded by Command Code ACTON or TXMOD.

  3. If user enters "Y" for GENERATE TC 570 input field, then a TC 570 will be generated if the IDT58 process is successful.

  4. See Exhibit 2.4.61-2. for IDT58 Input Screen.

  5. See Exhibit 2.4.61-3. for Error Messages and Error Message Description.

Command Code RPM48 - Request Formatted Input Screen

  1. This Command Code is used to post a TC 841 on the account of a taxpayer affected by return preparer misconduct.

  2. RPM48 must be preceded by Command Code ACTON or TXMOD.

  3. SPLIT-REFUND-CD is entered to match the refund to be reversed.

  4. TRANSACTION-AMOUNT must match the refund's amount to be reversed.

  5. TRANSACTION-DATE must match the refund's date to be reversed.

  6. See Exhibit 2.4.61-1. for RPM48 Input Screen.

  7. See Exhibit 2.4.61-1 for Error Messages and Error Message Description.

Command Code RPM58 - Request Formatted Input Screen

  1. This Command Code is used to post a TC 700 on the account of a taxpayer affected by return preparer misconduct.

  2. RPM58 must be preceded by Command Code ACTON or TXMOD.

  3. If user enters "Y" for GENERATE TC 570 input field, then a TC 570 will be generated if the RPM58 process is successful.

  4. See Exhibit 2.4.61-1 for RPM58 Input Screen.

  5. See Exhibit 2.4.61-3. for Error Messages and Error Message Description.

Command Code CSO48 - Request Formatted Input Screen

  1. This Command Code is used to post a TC841 on the account of a taxpayer affected by child support offset caused by Identity Theft.

  2. CSO48 must be preceded by Command Code ACTON or TXMOD.

  3. SPLIT-REFUND-CD is entered to match the refund to be reversed.

  4. TRANSACTION-AMOUNT must match the refund to be reversed.

  5. TRANSACTION-DATE must match the refund’s date to be reversed.

  6. See Exhibit 2.4.61-1 for CSO48 Input Screen.

  7. See Exhibit 2.4.61-3 for Error Messages and Error Message Description.

Command Code CSO58 - Request Formatted Input Screen

  1. This Command Code is used to post a TC 700 on the account of a taxpayer affected by child support offset caused by Identity Theft.

  2. CSO58 must be preceded by Command Code ACTON or TXMOD.

  3. If users enters "Y" for GENERATE TC570 input field, then a TC 570 will be generated if the CSO58 process is successful.

  4. See Exhibit 2.4.61-2 for CSO58 Input Screen.

  5. See Exhibit 2.4.61-3 for Error Messages and Error Message Description.

Case History Controls

  1. An open case control must be assigned to the employee inputting CC IDT48, IDT58, RPM48, RPM58, CSO48 or CSO58 with a CASE-STATUS-CD of A (Assigned), S (Suspense) or M (Other or Audit).

  2. If there is an open control assigned to another employee, then CASE-STATUS-CD must be B (Background) or C (Closed).

  3. The control history input fields will be generated but the employee inputting CC IDT48, IDT58, RPM48, RPM58, CSO48 or CSO58 can input other values for IRS-RCVD-DATE, CTRL-CAT and ACTIVITY.

IDT48, RPM48 or CSO48 Input Format

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Screen Input Format

LINE ELEM. POSITION ELEMENT NAME DESCRIPTION
1 1 1-5 Command Code IDT48, RPM48 or CSO48
2 7-17 TIN Taxpayer Identification Number
3 25-26 MFT MFT
4 36-41 TX PRD TAX PERIOD
5 65-68 NM-CTRL NAME CONTROL
4 6 15-22 TRANS-DT Required field. Transaction Date must match refund transaction date.
6 7 11-21 AMOUNT Required field. Transaction Amount. Must match sum of refund and related offset transactions.
8 8 18 SPLIT-REFUND-CD Required field. Accepted values are 0 - 6..
12 10 24 POSTING-DELAY POSTING-DELAY can be 0 - 6.
14 11 16 CASE-STS-CD Generated with an" A" .
12 33-40 IRS-RCVD-DATE Generated from existing control base IRS received date but can be overridden.
13 52-55 CTRL-CAT Required field. Generated from existing control base control category but can be overridden.
14 69-78 ACTIVITY Required field. Generated with CR-TR-1545 but can be overridden. Indicate what action took place.
17 15 REMARKS Required field. Three characters must be entered to be valid.

IDT58, RPM58, CSO58 Input Format

Input Screen Format

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LINE ELEM. POSITION ELEMENT NAME DESCRIPTION
1 1 1-5 Command Code IDT58, RPM58 or CSO58
2 7-17 TIN Taxpayer Identification Number
3 25-26 MFT MFT
4 36-41 TX PRD TAX PERIOD
5 65-68 NM-CTRL NAME CONTROL
4 6 15-22 TRANS-DT Required field. Transaction Date must match refund transaction date.
6 7 11-21 AMOUNT Required field. Transaction Amount. Cannot exceed module balance.
8 8 18 GENERATE TC570 (Y/N) Required field. Indicates if USER wants a TC 570 created.
12 10 24 POSTING-DELAY POSTING-DELAY can be 0 - 6.
14 11 16 CASE-STS-CD Generated with an" A" .
12 33-40 IRS-RCVD-DATE Generated from existing control base IRS received date but can be overridden.
13 52-55 CTRL-CAT Required field. Generated from existing control base control category but can be overridden.
14 69-78 ACTIVITY Required field. Generated with CR-TR-1545 but can be overridden. Indicate what action took place.
17 15 REMARKS Required field. Three characters must be entered to be valid.

Error Message Table

ERROR MESSAGE ERROR DESCRIPTION
INVALID COMMAND CODE Check spelling and ensure that command Code is in profile.
PREREQUISITE NOT VALID. USE TXMOD -OR- ACTON Prerequisite Command Code ACTON or TXMOD is required.
THIS SERVICE CENTER DOES NOT HAVE ACCESS Accepted values are AUSC, OSC, KCSC, CSC and FSC.
DUMMY ACCOUNT NOT ALLOWED Account cannot be a dummy record.
TRANSACTION DATE NOT VALID - USE FORMAT: MMDDYYYY Date is invalid.
TRANS DATE MUST MATCH A REFUND DATE Inputted date should match the refund date on TC840/TC846
AMOUNT NOT VALID - USE FORMAT: 999,999,999.99- Amount is invalid
SPLIT REFUND CODE NOT VALID Split Refund Code is invalid. Accepted values are 0 - 6.
TC570 INDICATOR NOT VALID TC570 Indicator must be "Y" or "N" .
POSTING DELAY NOT VALID Posting Delay is not valid. Accepted values are 0 -6.
IRS RECEIVED DATE NOT VALID IRS Received Date is invalid.
CATEGORY CODE NOT VALID Category Code is invalid. See 6209 for accepted values.
ACTIVITY CODE NOT VALID Activity Code is invalid. Must between 2 and 10 characters to be valid.
REMARKS NOT VALID Remarks must be at least 3 characters long.
CC VALID FOR INDIVIDUAL ACCOUNTS ONLY For IMF only.
BASIC ENTITY RECORD NOT FOUND Account not found.
TAX MODULE NOT FOUND Module not found.
MATCHING TC840/846 NOT FOUND A TC 840 or TC 846 must be present on tax module to process refund.
CONTROL SEQUENCE NUMBER NOT FOUND A valid control sequence number must be found to update CONTROL-HIST-REC.
TC848 NOT ALLOWED WITHOUT A MATCHING TC849 Requires a counter entry of TC 849 to debit the correct tax module.
TC849 NOT ALLOWED WITHOUT A MATCHING TC848 Requires a counter entry of TC 848 to credit the correct tax module.
DUPLICATE TC841 NOT ALLOWED A TC 841 with same TRANS-AMT and TRANS-DATE cannot be on the taxpayer's account.
REFUND REVERSAL DOES NOT BALANCE NET REFUND AMOUNT Refund Reversal Amount must equal the net of the refund amount and all associated offset transactions.
CASE STATUS MUST BE A OR C CASE STATUS must be A or C.
NO CONTROL BASE FOUND Could not find valid control base.
CONTROL BASE NOT ASSIGNED TO EMPLOYEE The case is being controlled by another employee.
NO CONTROL BASE FOUND No CONTROL-HIST-REC found.
CONTROL BASE ASSIGNED TO ANOTHER EMPLOYEE WITH STATUS A, S, OR M Cannot process IDT48/58, RPM48/58 or CSO48/58 if there is an existing control base assigned to an employee with a CASE-STATUS of "A" , "S" or "M" .
ADDCTRL ERROR Cannot add CONTROL-HIST-REC using ADDCTRL sub-routine
DATABASE ERROR - RETRY DATABASE ERROR - Retry.
AREA XXNOT AVAILABLE DATABASE AREA not available. Retry.