- 21.7.1 BMF/NMF Miscellaneous Information
- 22.214.171.124 Business Tax Returns and Non-Master File (NMF) Accounts Overview
- 126.96.36.199 What Are Business Tax Returns and Non-Master File (NMF) Accounts?
- 188.8.131.52 Business Research
- 184.108.40.206.1 Taxpayer Advocate Service (TAS)
- 220.127.116.11.1.1 Congressional Correspondence
- 18.104.22.168.2 Small Business Internet Site
- 22.214.171.124 Business Master File (BMF) /Non-Master File (NMF) Adjustment Procedures
- 126.96.36.199.1 Transaction Codes (TC)
- 188.8.131.52.2 Notice Suppression Indicator (NSI)
- 184.108.40.206.3 Miscellaneous Codes
- 220.127.116.11.4 Miscellaneous Adjustment Situations (BMF)
- 18.104.22.168.4.1 Toll-free Calls When Return Needed
- 22.214.171.124.5 Federal Agencies
- 126.96.36.199.5.1 FEDTAX II Payments and Form 941
- 188.8.131.52.5.1.1 Federal Agencies - Forms 941-X
- 184.108.40.206.5.2 Abatement of Penalty and Interest Involving Federal Agencies
- 220.127.116.11.6 BMF Offset Program
- 18.104.22.168.6.1 -E Freeze/Debit Offset
- 22.214.171.124.6.2 Q- Freeze/Offset
- 126.96.36.199.6.3 D- Freeze, TC 470 cc 97 Restricted to Examiners Working Large Corporate Accounts
- 188.8.131.52.6.4 BMF Offset Program for Past Due Federal Agency Debt
- 184.108.40.206.7 Employer Identification Numbers (EINs)
- 220.127.116.11.8 Federal Tax Deposits (FTDs)
- 18.104.22.168.8.1 Electronic Federal Tax Payment System (EFTPS)
- 22.214.171.124.8.1.1 EFTPS Enrollment
- 126.96.36.199.8.1.2 EFTPS - Website
- 188.8.131.52.8.1.3 EFTPS Deposit Requirements
- 184.108.40.206.8.1.4 EFTPS Payment Methods
- 220.127.116.11.8.1.5 EFTPS Direct (ACH Debit)
- 18.104.22.168.8.1.6 EFTPS (ACH Credit)
- 22.214.171.124.8.1.7 Federal Tax Application (FTA) - Same-day Wire - IMF Taxpayer
- 126.96.36.199.8.1.8 Federal Tax Application (FTA) - Same-day Wire - BMF Taxpayer
- 188.8.131.52.8.1.9 FTD Penalties and Penalty Relief on EFTPS Payments
- 184.108.40.206.8.2 Form 8109/Form 8109-B, FTD Coupons
- 220.127.116.11.8.2.1 Resolving Inquiries Involving FTD Coupons Including Inquiries Received In Taxpayer Assistance Centers
- 18.104.22.168.8.3 Agent Prepared FTDs
- 22.214.171.124.9 Fiduciary Name/Address Change
- 126.96.36.199.10 Technical Unit
- 188.8.131.52.10.1 Identification of Priority or Special Cases
- 184.108.40.206.10.2 Initial Case Review
- 220.127.116.11.10.3 Accounts Desk Procedures (ADP) Technical Section
- 18.104.22.168.11 Large Corp Unit
- 22.214.171.124.11.1 Coordinated Industry Cases (CIC), Formerly Coordinated Examination Program (CEP) Accounts
- 126.96.36.199.11.2 Working Large Corp Cases (LCI Designated)
- 188.8.131.52.11.3 Routing Large Corp Cases and Inquiries
- 184.108.40.206.11.4 Campus Contacts for Large Corp Cases
- 220.127.116.11.11.5 Requesting Large Corp Participation
- 18.104.22.168.11.6 Removing Large Corp Participants
- 22.214.171.124.11.7 Inputting/Removing the LCI and CEP Indicator
- 126.96.36.199.11.8 Reviewing Large Corp Notices
- 188.8.131.52.11.9 Federal and State Agencies Accounts Receivables (Form 941)
- 184.108.40.206.11.10 Failed Savings and Loans
- 220.127.116.11.11.11 D- Freeze/Large Corp Offset
Part 21. Customer Account Services
Chapter 7. Business Tax Returns and Non-Master File Accounts
Section 1. BMF/NMF Miscellaneous Information
August 12, 2016
(1) This transmits revised IRM 21.7.1, Business Tax Returns and Non-Master File Accounts, BMF/NMF Miscellaneous Information.
(1) This IRM was revised to reflect various editorial and grammatical changes.
(2) IRM 18.104.22.168.1 - Added Note regarding taxpayer rights.
(3) IRM 22.214.171.124.1.1 - Updated for the forwarding of Congressional cases on ETRAK to TAS.
(4) IRM 126.96.36.199.4 - Updated Normal and Restricted IRM reference.
(5) IRM 188.8.131.52.5.1 - Split paragraph (1) into two paragraphs for greater clarity.
(6) IRM 184.108.40.206.6 - Split paragraph (2) into two paragraphs for greater clarity.
(7) IRM 220.127.116.11.11.3 and 18.104.22.168.11.4 - Phone and EEfax numbers updated for OAMC.
(8) IPU 16U0846 issued 05-03-2016 IRM 22.214.171.124.6.1(2) - Added comments suggested from SERP Feedback 201600856 concerning the movement of credits when E Freeze on account.
(9) IRM 126.96.36.199.8.1.2 - Updated advanced payment schedule days for EFTPS.
(10) IPU 16U0846 issued 05-03-2016 IRM 188.8.131.52.11.2(3) - Included comment concerning recommendation to use the most secure response method, eefax, rather than to reply by email.
(11) IPU 16U0846 issued 05-03-2016 IRM 184.108.40.206.11.4(1) - Deleted phone and EEFax numbers for Team 401 in Cincinnati Large Corp.
James P. Clifford
Director, Accounts Management
Wage and Investment Division
This section is designed to assist in resolving Business and Non-Master File accounts. It provides:
Procedures for addressing/resolving telephone, paper, and Taxpayer Assistance Centers (Walk-In sites) issues.
Procedures for issues relating to tax adjustments.
The types of tax and related forms in this section are:
Employment Tax Returns (Form 941, Form 943, Form 944, Form 945, Form 94X-X)
Unemployment Tax Return (Form 940)
Corporate Income Tax Returns (Form 1120 series, except International Tax Returns)
Fiduciary Tax Returns (Form 1041, Form 1041-A, Form 5227)
Partnership Tax Returns (Form 1065, Form 1065-B)
Real Estate Mortgage Investment Conduit (REMIC) Income Tax Return (Form 1066)
Required Payment or Refund Under Section 7519 (Form 8752)
Railroad Tax Returns (Form CT-1, Form CT-2)
Estate and Gift Tax Returns (Form 706 and Form 709 series)
Exempt organizations (Form 990, Form 990-EZ, Form 990-T, Form 990-PF, Form 990-BL, Form 4720)
Excise Tax Returns (Form 11-C, Form 720, Form 730, Form 2290)
Various NMF returns
Research procedures and adjustment actions are contained throughout this chapter within each type of form/tax.
Refer to the appropriate reference material to research technical issues, e.g., Publication 15 (Circular E) Employer's Tax Guide , Publication 334, Tax Guide for Small Business (For Individuals Who Use Schedule C or C-EZ) and Document 6209, IRS Processing Codes and Information.
In addition to IRM 21.7.1, also see the following Internal Revenue Manuals or documents for additional instructions:
Document 6209, IRS Processing Codes and Information,
IRM 2.3, IDRS Terminal Responses,
IRM 2.4, IDRS Terminal Input
IRM 13.1, Taxpayer Advocate Case Procedures,
IRM 20.2, Interest,
IRM 20.1, Penalty Handbook,
IRM 25.6, Statute of Limitations
Refer taxpayers to the Taxpayer Advocate Service (TAS) (see IRM Part 13, Taxpayer Advocate Service) when the contact meets TAS criteria (see IRM 13.1.7, Taxpayer Advocate Service (TAS) Case Criteria) and the taxpayer’s issue can’t be resolved the same day. The definition of "same day" is within 24 hours. "Same day" cases include cases that can completely resolve in 24 hours, as well as cases in which steps have been taken within 24 hours to begin resolving the taxpayer's issue. Do not refer these cases to TAS unless they meet TAS criteria and the taxpayer asks to be transferred to TAS. Refer to IRM 220.127.116.11, Same Day Resolution by Operations. When referring cases to TAS, use Form 911, Request for Taxpayer Advocate Service Assistance (And Application for Taxpayer Assistance Order), and forward to TAS in accordance with local procedures.
Taxpayers have the right to quality service. Taxpayers have the right to receive prompt, courteous, and professional assistance in their dealings with the IRS, to be spoken to in a way they can easily understand, to receive clear and easily understandable communications from the IRS, and to have a way to file complaints about inadequate service.
Generally, congressional inquiries are worked by TAS. When a congressional inquiry is received via telephone or correspondence, follow the procedures in IRM 18.104.22.168., Taxpayer Advocate Service (TAS) Guidelines, to determine whether the congressional inquiry should be referred to TAS.
Refer taxpayers who want to use the internet and are interested in resources and services for businesses to www.irs.gov/businesses/index.html.
The following actions can be taken with oral statement on BMF accounts:
Payment/credit transfers (see IRM 22.214.171.124, Credit Transfers Overview).
Changes to item reference codes/numbers (not tax).
Certain penalty abatement requests. See IRM 126.96.36.199.1,Unsigned or Oral Requests for Penalty Relief.
Entity corrections including the primary name line. Some examples of entity corrections include spelling errors, incomplete names, missing or incorrect suffixes.
Address changes. See IRM 188.8.131.52, Oral Statement Authority, for additional information.
Decimal point errors (increase or decrease) for tax or credits to restore figures as shown on the return.
Missing schedule (information shown on original or amended return but schedule was not attached). Taxpayer can fax copy.
Verification that a return is a true duplicate return (except Form 1065).
Math errors/IRS errors (see IRM 184.108.40.206.4, Math Error Substantiated Protest Processing).
Certain administrative errors, as noted throughout this chapter.
Enter any adjustment remarks in the "Remarks" section of Command Code (CC) ADJ54 on Integrated Data Retrieval System (IDRS). See IRM 220.127.116.11.1, Oral Statement Documentation Requirements, for information on remarks, oral statement, and source document requirements.
IRM 18.104.22.168, BMF/NMF Adjustment Procedures, and its subsections contain general procedures and information to bear in mind when inputting adjustments.
TCs are used to make adjustments to the Master File (MF) through IDRS.
The primary TC to adjust tax are:
TC 290 to increase tax
TC 291 to decrease tax
NSI 1 prevents small balances from being printed on Audit/DP Tax adjustment notices CP 210, CP 220, CP 910, or CP 920.
NSI 1 suppresses adjustment data on the notice. It does not suppress the notice.
The notice is issued with the following modified wording: "This is in response to your request for an adjustment to your tax account for the period indicated above. The adjustment was made for the exact amount you requested."
Use NSI 1 when the adjustment is for the exact amount the taxpayer requested and the adjustment will result in one of the following:
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
Listed below are references for other codes:
Hold Codes - IRM 22.214.171.124.15, Rules on Hold Codes (HC) and Document 6209, IRS Processing Codes and Information
Penalty Reason Codes - IRM 20.1.1-2, Penalty Reason Code (PRC) Chart and Document 6209
Posting Delay Codes - IRM 126.96.36.199.17, Posting Delay Code (PDC)
Freeze Codes - IRM 21.5.6, Freeze Codes and Document 6209
Priority Codes - IRM 188.8.131.52.16, Priority Codes (PC) and Document 6209
Case is assigned to Accounts Management by Output Review. Transaction Code (TC) 841 must be posted (P–Freeze) before making an adjustment if a case is assigned to Accounts Management by Output Review as a result of a TC 976 on the module.
Refund deletions. To avoid incorrect notices being generated, do not input any necessary credit transfers until after the TC 841 has posted.
Computer condition code (CCC) G. When Code and Edit enters CCC G on an amended return:
The return posts to the module as a TC 976.
To prevent the return from posting as an original, no tax data is entered.
Money submitted with the return is frozen from refunding until the case is resolved.
Failure to File (FTF)/Failure to Pay (FTP) penalties and computer generated interest.
The computer assesses or abates FTF and FTP penalties based on adjustments made to the module, except when these penalties are assessed manually or other restrictions to the penalties are present on the module. See IRM 20.1.2, Failure To File/Failure To Pay Penalties, for additional information.
In most cases, adjustments to interest are not necessary.
The computer generates assessments and abatements of interest on all transactions except when interest has been restricted. (See IRM 184.108.40.206, Normal and Restricted Interest and IRM 220.127.116.11, Restricted Interest.)
Difference between taxpayer's computation and yours. When the Service’s computation is different from the taxpayer's, provide a complete explanation by letter or phone if the reason for adjustment would not be sufficiently clear from the generated adjustment notice.
Ensure correct adjustments. If posted data does not match data provided by the taxpayer, ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ use Corporate Files On-Line (CFOL) command codes or secure the original return before contacting the taxpayer for additional information.
If Then Amended return can be verified with posted data or with Corporate Files On Line (CFOL) Command Codes (CCs) Do not request the original return. Return has not been received within 40 days or after two requests Contact the taxpayer to secure a copy. (Faxed copies of the original return are acceptable.) Original return is requested and it is determined no adjustment is necessary Forward the return to Files using local procedures. Document code 54 refile document locator number (DLN) is required Input TC 290 $.00 using a document code 54 refile DLN. Document code 54 refile DLN is not required Each campus should determine whether to refile under an old or new control DLN. The method should be uniform in each campus.
Adjustments creating a refile DLN. These adjustments must have the original return attached. If not, prepare Form 2275 Records Request, Change and Recharge to associate the original return with the adjustment document. See IRM 18.104.22.168.3, Correspondence Imaging System (CIS) Source Documentation, for information on CIS procedures and blocking series.
Blocking Series (BS) 18 can be used instead of Form 2275, Records Request, Charge and Recharge.
BS 18 updates the control DLN.
BS 18 generates CP 155, Notice to Refile Return-Forms 94X, 1120, which notifies Files to refile the return/case under the new control DLN.
BS 18 is valid for all Master File Tax (MFT) codes except 04 and 13.
45-day interest-free period. See IRM 22.214.171.124.5, 45-Day Rule, for more information on interest-free period involving original returns, claims, and refunds.
$10 million assessments. Assessments over $10 million must be analyzed by the Office of Unpaid Assessments (Accounts Receivable) to determine if they have been classified correctly for required financial statements. Forward documentation (photocopies) of assessments over $10 million (when the account has not been full paid) to:
This contact number and address are for official use only. The office is not staffed for public contact. Do not give out to taxpayers.
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
In cases where a one or two page return (Form 940, Form 941, Form 943, Form 944 or Form 945 etc.) is the issue, the Customer Service Representative (CSR) should attempt to have the taxpayer fax a signed copy of the return first and work the case themselves. If the needed return is a more complicated (Form 706, Form 709, Form 1065 or Form 1120), do not request a faxed copy.
If analysis of the case results in requiring a return pulled from Files, complete a Form 4442/Form E-4442 and forward the completed form to your Campus Accounts Management (AM) paper function. Oakland will send the completed form to Ogden.
The site receiving the Form 4442 or Form E-4442 requests the return from Files and completes the case.
The following sections refer to information on claims filed by federal agencies and payments. FED TAX is no longer available and Federal Agencies have been instructed to use Electronic Federal Tax Payment System (EFTPS). The Federal Agency Program is centralized in the Brookhaven Campus (BSC). All inquiries, either correspondence or telephone, related to Federal Agencies should be routed to the Brookhaven Campus - Compliance Operation (CSCO). Contact or route phone calls to 631-654-6398 (Team Manager Desk) or fax number: 855-284-9601 ATTN: Federal Agency Delinquency (FAD) or mail to: Brookhaven Campus, PO BOX 480-Collection, Stop 662-A, Special Case/FAD Unit, Holtsville, NY 11742.
Effective September 24, 2009 FEDTAX II functionality was incorporated into the Electronic Federal Tax Payment System (EFTPS) Federal Agencies section of the www.eftps.gov website. See IRM 3.17.277, Electronic Payments, for more information. See IRM 126.96.36.199.8.1.3,EFTPS Deposit Requirements, for more information on EFTPS deposit requirements.
Federal Agencies are encouraged to use EFTPS to make payments for Form 941, Form 945, Form CT-1, Form 720 and Form 1042 taxes. Agencies can also create and archive Form 941, Form 945 and Form CT-1 returns. If additional information is needed by the Federal Agency, refer the Agency to EFTPS for the Federal Agencies Quick Reference Guide or by calling the EFTPS for Federal Agencies Dedicated Customer Service line, 877-333-8292, available Monday to Friday, 8am to 9pm Eastern Time (ET).
Compliance is not built into the EFTPS application for Federal agencies.
If a Federal Agency needs a Form 941-X,Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund,, the Federal Agency must download the form at: http://www.irs.gov.
When processing is completed, Form 941-X is routed to Accounts Management for normal Form 941-X processing.
Policy Statement 20 - 2 eliminated the assessment of penalty/interest against federal agencies. See IRM 188.8.131.52.3, Employment Code (EC) "F," for additional information.
Allow claims for refund involving penalty/interest incorrectly assessed on Federal agencies.
This section contains background information on the Business Master File (BMF) Offset Program, information on the various freeze conditions, and a synopsis of offsets of BMF overpayments to past due federal agency debts.
The BMF Offset Program allows application of an overpayment from one business type of tax or tax period to satisfy an unpaid balance on another type of tax or tax period for the same taxpayer. It also allows offset to past due federal agency debts in some situations.
An overpayment may also be applied to a liability that has not yet been assessed, but for which a determination of the liability has been made and a notice of deficiency issued. See IRM 184.108.40.206.1, Interest on Offsets, for information on when interest is allowable to the taxpayer on credit offsets. See IRM 220.127.116.11.6.4, BMF Offset Program for Past Due Federal Agency Debt, for more information on past due federal agency debts.
The goal is to identify and resolve potentially incorrect balance due or credit balance situations before offset is made.
No offsets involving Federal tax deposit (FTD) payment discrepancies should occur until the taxpayer has been notified of a balance due or overpayment on the account.
This allows the taxpayer time to provide information to assist in locating and transferring missing payments, or properly applying any excess credits.
CP 267, No Math Error Code Credit Offset, or CP 268, Math Error Credit Offset Notice, is generated when there is a discrepancy in the FTD credits claimed by the taxpayer and those credited to the taxpayer's account. See IRM 18.104.22.168.9, CPs 267/268 - Notice of Excess Credit, for information on working responses to CP 267 or CP 268.
CP 267 is for returns which have no math error but a difference in FTD credits.
CP 268 is for returns with math errors in addition to a difference in FTD credits.
The notices list payment dates and amounts, math error explanation (CP 268), and a summary of the penalty and interest charges.
The taxpayer is requested to indicate any payments erroneously credited or missing from the account and respond within 30 days.
If the taxpayer does not respond within 15 weeks, any overpayment is applied to other balance due accounts or refunded to taxpayer, if no other taxes are owed.
The "-E" freeze (which is released after 10 cycles) indicates an Federal Tax Deposit (FTD) discrepancy in the BMF debit module which generates a balance-due notice. The "-E" freeze module can contain debit balance modules resulting from posting of transactions subsequent to original return processing.
Subsequent transactions can be any combination or separate posting of tax, penalty, interest, or credit reversals which result in the module going from zero or a credit balance to a debit balance, or from a debit balance to a greater debit balance.
Only move credit if it is claimed on the module, intended to be applied or the taxpayer requested the credit transfer.
The module balance prior to posting of the subsequent transaction can be zero, debit, or credit.
The module balance after posting of the subsequent transaction must be a debit.
The account cannot have a module currently in tax delinquency account (TDA) Status 22, 23, 24, or 26 or have had a module closed from TDA Status in the prior 12 months.
The "-E" freeze, under the subsequent transaction criteria, is released if:
The 10 cycle freeze expires. (If all other criteria is met, the 10 cycle freeze is reset based on the most current subsequent transaction posting.)
The module reaches zero or credit status.
The account/module reaches TDA status.
The appropriate notice is issued based on posting of the subsequent transaction(s) if a notice otherwise would have been issued.
A "Q-" freeze (which is released after 15 weeks) is initiated when there is an FTD overpayment discrepancy (more credits present than claimed on the return).
If a discrepancy cannot be resolved within five workdays, CP 267 or CP 268 is released.
To manually release the "Q-" freeze, use TC 290 $.00 with priority code (PC) 4. (Use hold code (HC) 3, if the refund will be for the amount requested by the taxpayer.)
See IRM 22.214.171.124.9, CP 267/CP268 - Notice of Excess Credit, for more information on the "Q-" freeze and procedures for working CP 267/CP 268 cases.
Use of TC 470 closing code (cc) 97 is restricted to employees specifically designated to work Large Corporate Accounts, e.g., Technical Unit employees in Taxpayer Relations.
All actions to these accounts must be coordinated with employees in the area designated to work Large Corporate Accounts.
The Cash Management Improvement Act Amendments of 1992 mandates offset of "business association" refunds payable on or after January 1,1995 to past due Federal agency non-tax debts.
As of January 11, 1999, Bureau of the Fiscal Service (BFS) offsets eligible tax refunds for non-tax debts involving federal agencies and child support. This type of offset is referred to as a Treasury Offset Program (TOP) offset.
See IRM 21.4.6, Refund Offset, for information on TOP offsets.
All information on assignment of EINs is located in IRM 21.7.13, Assigning Employer Identification Numbers (EINs).
Generally, taxpayers who file Form 940, Form 941, Form 943, Form 944, Form 945, Form 720, Form 990-PF, Form 990-T, Form 1042, Form 1120, Form 1120-C, and Form CT-1 must deposit taxes using an authorized deposit method when the tax liability reaches certain dollar amounts. See IRM 126.96.36.199, De Minimis Exception to Deposit Requirements, De Minimus Exception to Deposit requirements for Form 720 and IRM 188.8.131.52, Form 1042 Deposit Requirements For All Periods, for additional information.
EFTPS is a tax payment system offered free by the U.S. Department of the Treasury. EFTPS enables taxpayers to pay their federal taxes electronically using the internet or telephone. Both business and individual taxpayers can use EFTPS.
EFTPS uses the Automated Clearing House, (ACH) financial network, which transfers funds and tracks tax payment information to IRS.
See IRM 184.108.40.206.7.15, EFTPS Payment Tracers, for payment tracer cases involving EFTPS payments.
See IRM 220.127.116.11.1, CP 108 — Problem with your Federal Tax Deposit (FTD), for information on CP 108 inquiries involving EFTPS payments and for more information on how the Voice Response System (VRS) works.
See IRM 3.17.277, Accounting and Data Control, Electronic Payments, for additional information on all electronic payments, including additional information on EFTPS payments.
For more information, see Publication 966, Electronic Choices to Pay All Your Federal Taxes. It is for businesses and individuals and can be found on the Electronic Tax Administration site located on Servicewide Electronic Research Program (SERP) http://serp.enterprise.irs.gov/homepage.html, under the Local/Sites/Others tab.
Taxpayers can enroll at https://www.eftps.gov or by completing Form 9783, EFTPS Enrollment Form, and mailing it to the EFTPS Enrollment Center listed on the form.
Taxpayers can call EFTPS Customer Service for an enrollment form or order the form online at http://www.irs.gov. For additional enrollment information, taxpayers should call one of the customer service numbers listed for either BMF or Individual Master File (IMF) taxpayers as noted above.
Type of Caller Toll-free Telephone Number Voice 1-800-555-4477
(EFTPS Customer Service)
Spanish 1-800-244-4829 TDD (Telecommunications Deaf Device) 1-800-733-4829
(8 a.m. to 8 p.m. ET Mon-Fri)
Financial Institutions 1-800-605-9876 Batch Providers 1-800-945-0966
(8 a.m. to 8 p.m. ET Mon-Fri)
Bulk Providers 1-866-684-6556
(8 a.m. to 8 p.m. ET Mon-Fri)
Enrollment information is validated by IRS. Enrollments generally take 5–7 days to process.
Taxpayers who use a third party payroll processor or service bureau can have them enroll the taxpayer. However, if the third party does only payroll; e.g., employment taxes, and the taxpayer must make other deposits; e.g., Forms 720, 1120, etc., the taxpayer must also enroll in order to deposit non-payroll taxes.
Taxpayers must submit an enrollment form for each EIN or bank account.
Refer taxpayers with entity related questions, that the financial agent cannot resolve, to the IRS EFTPS hot-line in Ogden, at 1-866-255-0654 with option number 3.
EFTPS website ( https://www.eftps.gov) offers the following features over a Secure Sockets Layer (SSL) connection:
General information about EFTPS
ACH debit payments
Payment history research
Payment history for a 16 month period of time
Search, print or download payment history by date, tax type, amount, form, etc.
Scheduling of all four estimated tax payments, Form 1040ES, in one session
Installment agreement payments. EFTPS now has the ability to schedule payments up to 365 days in advance for individuals business taxpayers. (See IRM 18.104.22.168(12),Methods of Payment, for more information on EFTPS installment agreement payments and IRM 3.17.277, Electronic Payments, for more information on electronic payments.)
Prior to January 1, 2011 taxpayers were required to use EFTPS if their "aggregate deposits" for the second preceding calendar year exceeded $200,000, but any taxpayer could voluntarily participate. If you need the archived information regarding EFTPS deposit requirements, see the October 1, 2010 revision of this IRM.
Effective January 1, 2011 EFTPS Regulation Change mandates FTDs, such as payroll tax payments, be paid electronically. Some businesses paying a minimal amount of tax may make payment with the related tax return instead of paying electronically. See IRM 22.214.171.124, De Minimis Exception to Deposit Requirements, IRM 126.96.36.199.5, De Minimis Exception to Deposit Requirements Form 720, and IRM 188.8.131.52, Form 1042 Deposit Requirements For All Periods, for additional information.
EFTPS uses ACH to transfer funds electronically from the taxpayer's account to the Treasury's account. ACH is a system used by the banking industry to transfer funds electronically. The Bureau of Fiscal Services (BFS), formerly FMS, contracts with a Treasury Financial Agent (TFA) to process ACH payments for IRS.
After the taxpayer enrolls, a personal identification number (PIN) is mailed to the IRS address of record. The PIN is used to make payments and to obtain information from EFTPS.
There are two primary payment methods to transfer funds with EFTPS (regardless of the payment option selected, the tax due date remains the same):
EFTPS Direct (ACH Debit)
EFTPS - ACH Credit
Taxpayer may also select same-day wire method offered by some financial institutions. See IRM 184.108.40.206.8.1.8, Federal Tax Application (FTA) - Same-day Wire - BMF Taxpayer, or IRM 220.127.116.11.8.1.7, Federal Tax Application (FTA) - Same-day Wire - IMF Taxpayer, for additional information
After the taxpayer has initiated payment, the financial agent assigns a 15-digit number to the transaction. The payment method can be identified by the second position in the electronic funds transfer (EFT) number. See IRM 3.17.277.5.3, EFT Number, for breakdown of EFT number.
ACH Debit, also known as EFTPS Direct, represents the majority of payments processed by EFTPS. The taxpayer instructs the TFA to originate a debit against the taxpayer's account and transfer the funds to the Treasury's account. If a taxpayer chooses EFTPS Direct, the taxpayer can also use the EFTPS - ACH Credit payment option without enrolling again.
There are two reporting methods:
Voice Response System (VRS) - taxpayer uses a touch tone phone to enter payment information. The information is entered in response to prompts into the VRS. The EFTPS phone can be accessed 24 hours a day, 7 days a week.
Online - taxpayer uses the Internet to enter payment information. The website address is https://www.eftps.gov. See IRM 18.104.22.168.8.1, Electronic Federal Tax Payment System (EFTPS), for more information. IRM 3.17.277.5.3, EFTPS Transmission Files, also has information on the EFT number.
To make an EFTPS Direct payment, at least one calendar day prior to the tax due date before 8:00 p.m. ET (Eastern Time), the taxpayer must access EFTPS by telephone or the Internet, and input the necessary information when prompted. However, the payment does not move until the date specified by the taxpayer.
After a taxpayer enters the information, EFTPS generates an EFT Confirmation Number. Taxpayers should write down and keep this number for future reference. If there is any problem with the payment, this number allows the TFA and IRS to trace the payment quickly by reconstructing the EFT number. (See IRM 22.214.171.124.7.15, Electronic Federal Tax Payment System (EFTPS), for information on how to reconstruct the EFT number.)
ACH Debit payments are identified by payment code 2 in the second position of the EFT number.
ACH Credit payments are initiated by taxpayers contacting their financial institutions (banks) to send payments via EFTPS. Taxpayers instruct the financial institutions to electronically move funds from their accounts to the Treasury's account in accordance with its policies, on the date specified by the taxpayer. Taxpayers should check with the financial institutions to see if they offer this service, how much it costs, and if they are eligible to use it, because not all financial institutions offer this service.
ACH Credit payments are originated in the Cash Concentration or Disbursement (CCD) and Tax Payment Banking Convention (TXP) format. This is a standard ACH format. (Specific information on this format may be downloaded from EFTPS website, https://www.eftps.gov.) Select Help and Information, downloads, then download the Financial Institution Record layouts. If a taxpayer's bank requires further assistance, financial institution employees can call the Financial Institution Help-line, "1-800-605-9876" , the TFA has established and request the information.
The credit transaction must be initiated at least one banking day before the due date. When making an "EFTPS - ACH Credit" transaction, advise the taxpayer that since banks have different ACH deadlines, the taxpayer should check with their bank to ascertain their deadline. The taxpayer's bank assigns a reference number which remains part of the record and becomes the reference number on EFTPS. The bank should provide this reference number to the taxpayer for audit trail purposes.
ACH Credit payments are identified by payment method 1 in the second position of the EFT number.
Procedures for allowing an IMF taxpayer to use the same-day wire system differ from BMF. If the taxpayer is currently enrolled in EFTPS and makes recurring payments, their EFTPS Payment Instruction Booklet provides the instructions about making the payment.
If a non-enrolled individual taxpayer needs to make an emergency same-day wire for a unique situation, such as to settle a litigation/bankruptcy case, settle an estate, prevent a lien/levy from being placed on the account or any other unique situation, the taxpayer needs to first contact their financial institution to determine:
If their financial institution offers this service, and
What fees their financial institution charges for this service
Fees generally range from $10 to $60 for each same-day payment. Therefore, only consider this option for a large dollar payment.
Business taxpayers who require same-day settlement may use the EFTPS system even if they are not currently enrolled in the system. The instructions are located in their EFTPS Payment Instruction Booklet. All same-day wires are sent by the business taxpayer's financial institution.
If a taxpayer is not enrolled, the taxpayer may require assistance in directing its financial institution to the proper format for making the payment. Financial institutions have two Fedwire options for making a same-day wire. It is very important that their bank use the proper format. The taxpayer's financial institution needs to follow the most current guidelines found at http://fms.treas.gov/eftps/transition_materials.html.
Federal Tax Collection Service (FTCS) Funds Transfer begins daily operations at 12:30 a.m. Eastern Time (ET). The current hours for FTCS are 8:30 a.m. to 5:00 p.m. ET. Same-day wire transactions sent after 12:30 a.m. and before 8:30 a.m. ET are queued for processing when FTA opens for the day. Same-day wires sent AFTER the 5:00 p.m. ET cutoff time, are rejected and ARE NOT processed the next day. It is recommended that financial institutions transmit the transaction well in advance of the cutoff time. Taxpayers should make arrangements to have their financial institution notify them immediately if a payment is rejected and returned, so that the transaction can be corrected and resubmitted before the 5:00 p.m. ET cutoff time.
Prior to 2004, FTA payments were identified by payment method 3 or 4 in the second position of the EFT number. Currently, it is only payment method 3 identifying the FTA payments. The taxpayer's bank may call the FTA toll-free Customer Service number at 1-800-382-0045 for assistance in making their payment, or in resolving problems with their FTA payments.
EFTPS depositors are subject to FTD penalties if a deposit is not received with the correct amount, within the prescribed time period, and/or in the required manner. See IRM 126.96.36.199.1, Electronic Funds Transfer (EFT), and IRM 188.8.131.52.1, Time Sensitive Four Tier Penalty System.
Various forms of penalty relief, if established, are available to taxpayers. See IRM 20.1.1, Introduction and Penalty Relief, for information on penalty relief.
Treasury Decision (TD) 9507 (REG-153340-09) ended the use of paper FTD coupons, beyond December 31, 2010. If you need the archived information regarding FTD coupons see the October 1, 2010 revision of this IRM.
If a taxpayer requests Form 8109 and Form 8109-B, Federal Tax Deposit Coupon, inform the taxpayer FTD coupons can no longer be used to make a deposit.
Businesses that have a deposit requirement (such as employment tax, excise tax, and corporate income tax) are mandated to pay electronically through EFT. Generally, EFT are made using the EFTPS. If the taxpayer does not wish to use EFTPS, he/she may arrange for a tax professional, financial institution, payroll service, or other trusted third party to make deposits on his/her behalf. See IRM 184.108.40.206, De Minimis Exception to Deposit Requirements, and IRM 220.127.116.11, Form 1042 Deposit Requirements For All Periods, for additional information.
If a taxpayer needs to make a deposit today, explain to the taxpayer he/she can make a same-day deposit using a wire transfer from his/her financial institution. See IRM 18.104.22.168.8.1.8, Federal Tax Application (FTA) - Same-day - BMF Taxpayer for additional information.
Designated reporting agents (payroll services, banks, etc.) make FTDs for their clients. (See Rev. Proc. 2012–33 or Publication 1474, Technical Specifications Guide For Reporting Agent Authorization and Federal Tax Depositors, for requirements.) FTDs for Form 941, Form 943, Form 944, and Form 945 can be made by reporting agents after Form 8655, Reporting Agent Authorization, is submitted and approved. (See IRM 22.214.171.124.6, Reporting Agents File (RAF).)
Process payment-tracer requests or other inquiries regarding agent- prepared FTDs normally. Taxpayers sign reporting agent authorizations allowing the Service to disclose deposit-related information to reporting agents. Use CC RFINK to verify.
Rev. Proc. 2012–33 provides procedures for agent prepared electronic deposit reporting.
There are instances where you can make a fiduciary/address change.
If you receive... Then... An amended fiduciary return (with a jurat signature) where the fiduciary name/address are different than Master File Change fiduciary name/address, per Form 1041 U.S. Income Tax Return for Estates and Trusts. A telephone contact where the caller can fax a copy of the court documentation or Form 56
Change name/address per court documentation or Form 56 Notice Concerning Fiduciary Relationship.
Attach to the last paper filed Form 1041 or send Form 56 directly to Files for retention purposes.
Name/address change requests in correspondence without Form 56
Contact the fiduciary for Form 56 or court documentation by telephone.
Send letter if unable to reach by telephone.
Fiduciary name change with Form 56
Make fiduciary name/address change.
Attach Form 56 to last paper filed Form 1041 or send Form 56 directly to Files for retention purposes.
Attach court documentation to a Form 56 and send to Files for electronically filed returns, per IRM 126.96.36.199.1, Forms List.
Technical Unit is a function set up in a campus that works cases identified as "priority" or "special." See IRM 188.8.131.52.10.1,Identification of Priority or Special Cases, for criteria. These cases are given special emphasis to ensure timely, accurate responses to troublesome or complex situations that could adversely affect taxpayer service and damage public relations if not properly handled.
When criteria fits both special case and TAS criteria (for criteria, see IRM 13.1, Taxpayer Advocate Case Procedures), TAS criteria prevails and procedures in IRM 13.1.7, Taxpayer Advocate Service (TAS) Case Criteria, are followed.
Categorize cases based more on complexity of action required than on tone of inquiry. The following cases are designated as "Priority" or "Special Cases" :
Cases specifically designated as "Special" by Headquarters, area/territory office, or Field Directors.
Non Master-file Work.
E-Trak Cases by Cincinnati Large Corp teams only.
Cases that you or your immediate manager believe you cannot resolve through normal channels.
Department of Justice/Civil Cases by Cincinnati Large Corp teams only.
Cases previously handled by Technical Function, if it involves same tax type and same tax period.
Cases involving large, complex corporate accounts.
Form CT-1 (Cincinnati Campus only) including IMF Excess Tier II Credit Claims. See IRM 184.108.40.206, CT-1, CT-2 Railroad Tax Returns, for more information on Form CT-1 and how to transfer the forms to Cincinnati.
Potential Combined Annual Wage Reporting (CAWR) tax/penalty assessments over $1 million.
Review of $1 Million Refunds (Cincinnati Campus only).
Penalty Prevention and Resolution Group work (Ogden Campus only).
Use Organization Function Program (OFP) Code 710-0101X and category TECT for technical issues not related to an account with the Large Corporation Indicator (LCI). See IRM 220.127.116.11.11 (3), Large Corp Unit, if LCI present.
Check the Weekly Adjustment Control Inventory List/Case Control Activity (CCA) Report 4242/4243 or Automated AGE Listing (AAL) or IDRS to determine if follow-up inquiries are needed. For specific criteria, see IRM 18.104.22.168.10.1,Identification of Priority or Special Cases, then:
If Then Open items are listed Send inquiry to appropriate unit to expedite action. Items are not in open status 1. Review to determine if action requested by the taxpayer has taken place.
2. Initiate an appropriate reply or forward case file to designated function to initiate reply.
3. If no action has been taken and inquiry meets criteria, see IRM 22.214.171.124.10.1, Identification of Priority or Special Cases, route inquiry to Technical Function for "Special Case" processing.
Case is resolved by Technical Function Technical Function holds in "other" status until results of actions are verified, then closes case. Case does not meet special case criteria Refer to appropriate function for resolution.
See IRM 126.96.36.199.10.1, Identification of Priority or Special Cases. Do not apply criteria to original inquiries or to multiple inquiries if each is on a different subject. For these situations, use normal pipeline procedures.
Technical Function has the option of rejecting any case that does not meet criteria to the point of origin. See IRM 188.8.131.52.10.1, Identification of Priority or Special Cases.
Clerical support in Technical Function should refer to IRM 2.3, IDRS Terminal Responses, IRM 2.8, Audit Information Management System (AIMS) Handbook, and IRM 2.4, IDRS Terminal Input, for terminal input sequence of IDRS research and IDRS control. Use Document 6209 for quick reference, but not as the authority:
If Then Special case criteria are not met
(See IRM 184.108.40.206.10.1,Identification of Priority or Special Cases)
1. Reassign case to the appropriate function.
2. CC ACTON to record reassignment and change status, if necessary.
An inquiry is received directly from the taxpayer or area office Establish controls on IDRS with assignment to an examiner in "A" (Assigned) status. Case is not accepted 1. Establish control with assignment to the appropriate function.
2. Forward all available information to the assignee.
A case is received with a notation that another case for the same taxpayer is assigned to another functional area 1. Contact the original case assignee to determine proper disposition of first case.
2. When controlling a case, if IDRS already indicates the case is established, follow the same procedures.
Process special cases using the following guidelines:
See IRM 5.19.2, Individual Master File (IMF) Return Delinquency, to process cases related to installment agreements.
Record significant actions with a history item via CC ACTON using appropriate activity code.
Process special case to completion.
Use BS 79 for adjustments input on special cases.
If input of a MF transaction resolves case, do not change status of case on IDRS to "C" (closed). Route case file to control clerk to suspense for follow-up action.
Respond to all special cases within 14 days from the IRS received date. If unable to meet this date, prepare an interim reply within seven calendar days, explaining the reason for the delay, and the expected completion date. Maximum time for a final reply is 30 calendar days.
Each year various sources identify large, complex corporate accounts or state agencies with potential for creating complex processing problems. To identify these cases quickly, a"Large Corp" Indicator (LCI) appears on IDRS, MF transcripts and CC BMFOL.
All controlled cases worked in Large Corp are identified by category codes:
LGCP Large Businesses and International (LB&I),
LGSB Small Business and Self Employment (SBSE), or
LGGE Tax Exempt and Government Entities (TEGE)
Use OFP Code 710-0140X when processing large, complex corporate and Coordinated Industry Cases (CIC) cases. See Document 5995a for 5th digit specific OFP code.
All cases worked in these categories age in 45 days.
All Large Corp cases are worked in Cincinnati and Ogden.
The state mapping for Large Corp cases is:
Large Corp State Mapping Cincinnati Ogden Alabama, Arkansas, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Michigan, Minnesota, Mississippi, Missouri, Nebraska, North Dakota, Ohio, Oklahoma, South Dakota, Tennessee, Texas, West Virginia, Wisconsin Alaska, Arizona, California, Colorado, Connecticut, Delaware, District of Columbia, Hawaii, Idaho, Maine, Maryland, Massachusetts, Montana, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Carolina, Utah, Vermont, Virginia, Washington, Wyoming
CIC examines cases that have more intricate and diversified business practices and transactions on many accounts. CIC cases are worked in Exam field offices.
Large Corp technicians must take actions or make adjustments/recommendations on accounts with an LCI by:
Determining whether to send notices to taxpayer,
Addressing all current account issues, or
Coordinating with other functions regarding certain adjustments (CAWR, Excise, etc.) See IRM 220.127.116.11.1.1, Large Corporation/Large Dollar Screening.
Large Corp technicians follow instructions in various IRM references to resolve accounts with an LCI. Some of the most common references are:
IRM 18.104.22.168.2, Insolvency Issues
IRM 22.214.171.124, Taxpayer Responses
IRM 126.96.36.199.19.2, Adjusting the Account — COBRA
IRM 188.8.131.52.4.4, Consolidated Returns
IRM 184.108.40.206.8, CP 234 - Processing Potential ES Penalty Notices
IRM 220.127.116.11.2.1, Definition: Corporation
Large Corp. technicians must communicate with the taxpayer, LB&I, SB/SE, TE/GE, and field personnel by:
Establishing and maintaining a professional relationship with the taxpayer through the most secure method of response which is through EEFax and not a return email. For additional information, please see IRM 18.104.22.168,Method of Communication of Confidential Information.
Coordinating with all relevant personnel in regard to assigned cases, and
Route all cases with a LCI to the appropriate Large Corp. Unit and/or site shown. This includes any request for a change of address, whether received on Form 8822/Form 8822B, Change of Address, in person at a Taxpayer Assistance Center (TAC) office, via telephone call, or correspondence. If a request for address change is received during a telephone call or during an in person contact, provide the taxpayer with the appropriate Large Corp. campus contact. See IRM 22.214.171.124.11.4, Campus Contacts for Large Corp. Cases.
Do not route:
•Federal Unemployment Tax Act (FUTA),
•Form CT-1 (see IRM 126.96.36.199.4.1, Forms CT-1 Are Processed at Cincinnati Submission Processing Campus),
•Net Rate Interest Netting Claims (see IRM 188.8.131.52.15,Net Rate Interest Netting Claims, and IRM 184.108.40.206,Net Rate Interest Netting, for additional information on these claims),
•Form 1042, or
•Form 1139 cases.
When a call is received from a taxpayer, CSRs must:
Offer the contact name and telephone number of the appropriate LC Unit. See IRM 220.127.116.11.11.4 (1), Campus Contacts for Large Corp Cases, or
Prepare a Form 4442, Inquiry Referral on all LCI inquiries and route them to the appropriate Large Corp campus, if the taxpayer chooses not to call the contact.
If the case is routed to the incorrect Large Corp Unit, the incorrect Large Corp Unit receiving the case must coordinate with the correct site for resolution.
Submission Processing (SP) Entity routes any address changes for Large Corp clients with a LCI shown on various IDRS screens, for example, ENMOD, SUMRY, TXMODA, or BMFOLI, to the appropriate Large Corp Units using Form 8822, Change of Address (For Individual, Gift, Estate, or Feneration Skipping Transfer Tax), or Form 8822B, Change of Address or Responsible Party - Business, with a routing slip and with the comment “Large Corp Address Change”. The LC Unit will research/verify if the address change should be updated and will then input the requested change of address.
An address change for a business with a LCI received at an IMF Entity location, will Enterprise Electronic Fax (EEFax) the request to either Cincinnati Large Corp at ≡ ≡ ≡ ≡ ≡ ≡ or≡ ≡ ≡ ≡ ≡ ≡ ≡ or Ogden Large Corp at ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ (do not release these fax numbers to taxpayers). The EEFax should also include the comment “Large Corp Address Change”.
The following campus contacts assist field personnel and any taxpayer who has a LCI to help resolve account related problems. Research the account before giving out the telephone number. Only give the campus contact telephone number to a taxpayer whose account actually has the LCI set on it.
A business operating division (BOD) code of LM (Large and Mid-Size) does not necessarily indicate that they are in the "Large Corporation Program" .
Campus Contact Name Telephone number Best Time to Call Cincinnati
Large Corp. Team 402
859-669-5771 EEFax - 855-307-3090
Team 402 - 7:00 AM - 3:30 PM
Ogden Large Corp. 801-620-5492 EEFax - 855-269-1645 7:30 AM - 4:00 PM MST
Large Corp Team addresses are:
201 W. Rivercenter Blvd Stop 537G
Covington, KY 41011
Ogden Express Mail
1973 N. Rulon White Blvd.
Mail Stop 6061 (Attn: Large Corp. MS 6732)
Ogden, UT 84404
Ogden Regular Mail
1973 N. Rulon White Blvd
Ogden, UT 84201
To find the LCI indicator on IDRS screens, follow the chart below. Once the organization has been assigned to one of the Large Corp Units, the indicator (which is one of the following numbers) shows which campus to contact:
ON IDRS SCREEN: LARGE CORPORATION INDICATOR: ENMOD LARGE-CORP-CD< directly under ENMOD SUMRY LARGE CORPORATION< ON 3rd line of SUMRY TXMODA LRG-CORP< on 2nd line of TXMODA BMFOLI LGE CORP: on 4th line of BMFOLI
The "LCI" requests are generally made by the taxpayer or field personnel through the Large Corp Teams or Industry personnel for the BODs.
Determine the taxpayer's BOD.
If Then LB&I or affiliate Complete LCI Request Form. SB/SE Refer to your Large Corp manager to contact the appropriate (Collection or Examination) SB/SE Area Director. TE/GE entity Refer to your Large Corp manager to contact the appropriate TE/GE liaison as listed below:
Michael Durland for Federal, State and Local Governments (FSLG)
Hector Serrano for Employment Plans (EP)
Jason Kall for Exempt Organizations (EO)
All cases must have multiple/complex issues.
The individual or designee receiving the LCI request must complete the following sections of the LCI request form:
Taxpayer contact information
Reason(s) for LCI Request
Identify the LB&I Industry for LB&I taxpayer. The industry is based on the location of the taxpayer.
the case is
Then On (Audit Information Management System (AIMS) The third number on the primary business code is the Industry code (30X with "X" being the Industry Code). Not on AIMS Use the PSP Analyst State Assignment List to identify the Industry that is responsible for the taxpayer's state.
Forward the LCI request form electronically using secure messaging to your manager.
Team managers and Large Corp managers or designees must forward the completed LB&I LCI request form to Industry PSP analysts (listed under "L" Code Request Instructions for a list of industry PSP analysts) using secure messaging.
The PSP analyst will complete the "Approval or Reject information" for LB&I requests. The "L" Code request form will be e-mailed to the responsible Large Corp Technical Team (LCTT) based on the ENMOD address of the taxpayer and LB&I requester, if applicable.
If the request has been approved, the LCTT will "L" Code the taxpayer.
If the request has been rejected, the Industry PSP analyst will contact the taxpayer and provide the reason why the request was rejected.
Large Corp teams must review the quarterly listings provided by LB&I to eliminate taxpayers currently enrolled in their programs with the following characteristics:
No activity for more than 16 months
Not currently under examination
No balance due or outstanding Taxpayer Delinquency Investigation (TDI), and
No recent TE activity, e.g., transcripts
Send a letter to any taxpayer that meets these criteria informing them of the intention to eliminate them from the program.
If the taxpayer does not reply to the letter within 45 days, consider the taxpayer agreeing that Large Corp. service is no longer required.
Designated employees in the Large Corp Team can add or delete LCI or CEP indicators using IDRS CC BNCHG as follows:
If Then Adding LCI Input campus jurisdiction code in "Large Corp Code" field. Removing LCI Input "99" in "Large Corp Code" field. Adding CEP indicator Input "01" in CEP field. Removing CEP indicator Input "99" in CEP field.
Review large corp notices to determine if they are correct.
Research all accounts using available tools to see if there are:
Misapplied payments (including other TINs on file),
Unresolved pending transactions (e.g., payments, subsequent assessments, tax, penalty, interest adjustments, etc.) on IDRS,
Unresolved balance due accounts, or
Erroneous refunds being issued
Take necessary action to resolve any identified issue(s).
If necessary, contact taxpayer by telephone to determine validity of any notice prior to issuance.
Void any notice or release it for issuance per IRM 3.14.2, BMF Notice Review.
Employees in Accounts Management or Examination Branch can make assessments on accounts identified as failed savings and loan institutions. These accounts are coded with the "LCI" . The following actions are taken by Output Review:
Enter EINs of these accounts on local control file.
Pull all adjustment notices generated as a result of assessment.
Void notices and input a history item "VOIDEDEXAM " .
Refer all notices identified under Notice Review Processing System (NRPS) key 06 (Large Complex Corporations) to Exam for proper notice disposition. If these notices are received in other functions that work large complex corporation and CIC accounts, forward to Exam for proper disposition.
See IRM 18.104.22.168.4.13,Insolvent Financial Institutions/Failed Savings and Loans, and Failed Banks for information on these accounts.
TC 470 cc 97, puts a freeze on all offset-in operations within an account or on a specific module on accounts containing the Large Corporation Literal.
TC 470 cc 97 creates a "D-" freeze and a 52-cycle systemic hold.
It involves accounts containing complex processing issues which require multiple adjustment actions outside the scope of normal processing.
TC 470 cc 97 does not freeze designated overpayments from refunding.
Use TC 470 cc 97 when debit balances are known to be erroneous or when the legitimate collection of taxes due the government will not be placed in jeopardy.
TC 470 cc 97 posts under the following conditions. Otherwise, the input document is voided to the originator.
Large Corp Account Indicator on the account
Debit, credit, or zero balance module
No bankruptcy or litigation freezes on the account
Input of TC 472 cc 97 or expiration of the 52 cycle systemic hold releases the freeze.
Use a second TC 470 cc 97, if warranted, to properly resolve a taxpayer's account.
Use of TC 470 cc 97 generates Account Maintenance type transcripts as a validation check against any unreversed TC 470 cc 97. These transcripts will generate the 28th cycle after input of the TC 470 cc 97.