21.7.9 BMF Duplicate Filing Conditions

Manual Transmittal

August 15, 2017

Purpose

(1) This transmits revised IRM 21.7.9, Business Tax Returns and Non-Master File Accounts, BMF Duplicate Filing Conditions.

Material Changes

(1) IRM 21.7.9.1 - Updated subsection with Management and Internal Controls per IRS Deputy Commissioner Memorandum: Heightened Awareness, Sensitivity, and Understanding of Internal Controls (09/14/2016). Paragraphs (3) and (4) were moved to IRM 21.7.9.2.

(2) IRM 21.7.9.2 - Updated subsection title and added Taxpayer Advocate Service Taxpayer Bill of Rights and disclosure awareness paragraphs from IRM 21.7.9.1.

(3) IRM 21.7.9.2(4) - Added Policy Statement P-21-3 reference.

(4) IRM 21.7.9.2(4) - Added Status 26 referral guidance to reminder.

(5) IRM 21.7.9.3(3) - Added reminder for Status 26 referral guidance.

(6) IRM 21.7.9.3.1(2)(c) - Added link for hold codes (SERP Feedback 201702280).

(7) IRM 21.7.9.3.1(3) - Updated the subsection title and the table form references. Added new table row for original return guidance. Update initiated by SERP Feedbacks 201603888 and 201604485.

(8) IRM 21.7.9.3.3 - Added paragraph for Form 1065 technical terminations filed under IRC 708(b)(1)(B).

(9) IRM 21.7.9.4.1(1) and (6) - Updated paragraph content for clarification.

(10) IRM 21.7.9.4.1(5) - Added note with example to clarify an address change (SERP Feedback 201605302).

(11) IRM 21.7.9.4.1(5) - Deleted TC 014 and replaced with address change cycle field (SERP Feedback 201607444).

(12) IRM 21.7.9.4.1.1 - Added IRM 21.7.9.4.2 reference to paragraph (1). Update initiated by SERP Feedback 201606867.

(13) IRM 21.7.9.4.1.1.2 - Added caution regarding ASED determination of employment tax returns and IRM 25.6.1.6.4 link (SERP Feedback 201702562).

(14) IRM 21.7.9.4.1.1.2.2 (a) and (b) - Added no change to tax liability guidance and updated content for clarification. Update initiated by SERP Feedback 201606135.

(15) IRM 21.7.9.4.1.4(4) - Updated content for clarification and removed the note under paragraph (h) per IPU 16U1696.

(16) IRM 21.7.9.4.1.4(4)(e) - Added IRM 20.1.4.21.5 link per clearance review.

(17) IRM 21.7.9.4.1.4(4)(h) - Updated paragraph content for clarification.

(18) IRM 21.7.9.4.1.5(4)(d) - Added note for employment tax FTD per clearance review.

(19) IRM 21.7.9.4.1.6(2) - Added reminder for Status 26 referral guidance.

(20) IRM 21.7.9.4.1.6(4) - Moved the reminder under paragraph (4)(d) up to new paragraph and renumbered the subsequent paragraphs. Update initiated by SERP Feedback 201603305.

(21) IRM 21.7.9.4.1.6(6) (d) - Updated sentence structure and note status per IRM Questionnaire Feedback.

(22) IRM 21.7.9.4.1.6(7) - Added penalty links (SERP Feedback 201700058).

(23) IRM 21.7.9.4.1.6.1(2) - Updated paragraph with Form 944 scenario (SERP Feedback 201702496).

(24) IRM 21.7.9.4.1.6.1(4) - Updated paragraph and added paragraph (5) to clarify when to adjust the tax module to the taxpayer’s figures (SERP Feedback 201702629).

(25) IRM 21.7.9.4.1.7(3) - Updated paragraph content for clarification.

(26) IRM 21.7.9.4.2 - Updated the subsection title and removed preprinted label references from paragraph and table.

(27) IRM 21.7.9.4.10.2(2) - Added reminder for tax shown on the return field.

(28) IRM 21.7.9.4.10.5(2) - Added IRM 21.7.2.4.6.3.2 reference to table.

(29) Various editorial and formatting changes have been made throughout the IRM.

Effect on Other Documents

IRM 21.7.9 dated August 16, 2016 (effective October 1, 2016) is superseded. The following IRM Procedure Updates (IPUs), issued from October 20, 2016 through March 8, 2017, have been incorporated into this IRM: 16U1561, 16U1635, 17U0130, and 17U0455.

Audience

This IRM is intended for Customer Account Services employees working Business Master File Duplicate Filing Conditions.

Effective Date

(10-01-2017)

Kevin M. Morehead
Director, Accounts Management
Wage and Investment Division

Business Master File (BMF) Duplicate Filing Conditions Program Scope and Objectives

  1. This section contains information on Business Master File (BMF) accounts involving duplicate filing conditions.

  2. Purpose: To provide procedures for resolving inquiries and account issues regarding BMF duplicate filing conditions.

  3. Audience: The primary users of this IRM are Customer Service Representatives (CSR) and Tax Examining Assistants who are assigned BMF duplicate filing condition inventory.

  4. Policy Owner: Director, Accounts Management

  5. Program Owner: Process and Program Management (PPM) Business Adjustments

  6. Primary Stakeholders: Wage and Investment (W&I), Small Business/Self Employed (SBSE), and Large Business and International (LB&I)

  7. Program Goals: Program goals for this type of work are included in the Accounts Management Program Letter as well as IRM 1.4.16, Accounts Management Guide for Managers.

Background

  1. Employees in the Accounts Management (AM) organization respond to taxpayer inquires (phone and paper) as well as claims, certain applications, internal requests, and transcripts.

  2. IRM 21.7.9 provides guidance to AM employees assigned duplicate filing condition inventory.

Authority

  1. The procedures in this IRM are an attempt to translate a variety of legal and administrative authorities into practical guidance for the Customer Service Representatives and Tax Examining Assistants who are assigned BMF inventory. The authorities include: Treasury Regulations, the Internal Revenue Code, legislation, revenue rulings, revenue procedures, and policy statements.

  2. Delegated authorities and policy statements related to Accounts Management can be found in IRM 1.4.3.3, Authorities and IRM 1.2.21, Servicewide Policies and Authorities, Policy Statements for Customer Account Service Activities.

Roles and Responsibilities

  1. IRM 1.1.13.8.4, Accounts Management, provides guidance for Accounts Management employees including the following:

    • Data Management and Reports

    • Planning and Analysis

    • Joint Operations Center Representative

    • Process and Program Management (BMF)

    • Project Management Office and Support

    • Field Directors, Accounts Management

    • Process Assurance and Policies, Procedures, and Guidance

  2. IRM 21.1.1, Accounts Management and Compliance Services Overview, provides guidance to employees assigned to the Accounts Management organization.

Program Management and Review

  1. IRM 1.4.16, Accounts Management Guide for Managers, provides guidance for program management and review of programs assigned to Accounts Management.

Program Controls

  1. FY 2017 Accounts Management, Program Letter, Measures and Operating Guidelines

  2. IRM 21.10.1, Embedded Quality (EQ) Program for Accounts Management Campus Compliance, Field Assistance, Tax Exempt/Government Entities, Return Integrity and Compliance Services (RICS) and Electronic Products and Services Support

Terms/Definitions/Acronyms

  1. The ReferenceNet Legal and Tax Research Service page provides an Acronym Database to research acronyms found within this IRM.

Related Resources

  1. IRM 21.2.2-2, Accounts Management Mandated IAT Tools

  2. Accounts Management Case Management Guidelines Job Aid

Business Master File (BMF) Duplicate Filing Conditions Overview

  1. A duplicate filing condition occurs when a return (Transaction Code (TC) 976) posts to a module already containing a return (TC 150). The Integrated Data Retrieval System (IDRS) generates a -A freeze which prevents any refund or offset from the module until an adjustment (TC 29X) is made. IDRS also generates a Transcript (TRNS) 193 or TRNS 293 (when there is an open (unreversed) TC 420) which is associated with the TC 976 return and forwarded to Accounts Management, Excise, or Estate and Gift, based on the category code in (3) below.

  2. Since TRNS 193 and TRNS 293 are generated at the site which processes the TC 976 return, the vast majority of BMF DUPF cases are generated in Ogden and Cincinnati.

  3. All duplicate filing conditions are systemically controlled on IDRS as follows:

    Category Code TRNS 193s generating on:
    DUPE Estate and Gift Tax Returns: Form 706, United States Estate (and Generation-Skipping Transfer) Tax Return and Form 709, United States Gift (and Generation-Skipping Transfer) Tax Return
    DUPF BMF Returns (except Excise and Estate and Gift)
    DUPX Excise Tax Returns (Form 720, Quarterly Federal Excise Tax Return, Form 730, Monthly Tax Return for Wagers, Form 2290, Heavy Highway Vehicle Use Tax Return, etc.)
    IDPF BMF International Returns
  4. All duplicate filing conditions age in 45 days and are not considered correspondence. If correspondence is attached to the duplicate return, the case must be re-controlled to the appropriate correspondence category code. (e.g., "TPRQ or PHZ1" ) The case then needs to be acknowledged per IRM 21.3.3.4.2, Policy Statement P-21-3 (formerly P-6-12) Procedures. In this instance, the received date of the case must be changed to the original received date on the return. If additional correspondence is received after the date of the duplicate return, do not change the received date. However, the Category Code must be changed to the appropriate correspondence category code.

    Reminder:

    Do not forget to resolve the -A freeze before closing the case. If the tax module is in collection status 26, do not release the -A freeze and review IRM 21.3.3.4.9.2, Campus Collection Function Correspondence/Inquiry/Notice, for referral guidance.

  5. Taxpayers file Form 941-X, Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund,Form 943-X, Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund,Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund,Form 945-X, Adjusted Annual Return of Withheld Federal Income Tax or Claim for Refund, or Form CT-1 X, Adjusted Employer's Annual Railroad Retirement Tax Return or Claim for Refund, to correct information previously reported on Form 941, Employer's QUARTERLY Federal Tax Return, Form 943, Employer's ANNUAL Tax Return for Agricultural Employees, Form 944, Employer's ANNUAL Federal Tax Return, Form 945, Annual Return of Withheld Federal Income Tax, and/or Form CT-1, Employer's Annual Railroad Retirement Tax Return. See IRM 21.7.2.4.6.7, Exception Processing - Incorrect Filing, Including Forms Routed to AM from SP, for more information.

  6. When taxpayer contact meets the Taxpayer Advocate Service (TAS) criteria (see IRM 13.1.7.2, TAS Case Criteria) and we are unable to resolve the taxpayer’s issue the same day, refer the taxpayer to TAS. The definition of “same day” is within 24 hours. "Same day" cases include cases you can completely resolve in 24 hours as well as cases in which you have taken steps within 24 hours to begin resolving the taxpayer’s issue (see IRM 13.1.7.4, Same Day Resolution by Operations). Do not refer cases to TAS unless they meet TAS criteria or the taxpayer asks to be transferred to TAS. The Form 911, Request for Taxpayer Advocate Service Assistance (And Application for Taxpayer Assistance Order), is used to forward cases to TAS. If a taxpayer prefers to contact TAS directly, provide the TAS toll-free number 877-777-4778.

    Note:

    All IRS employees must be familiar with TAS criteria and the Taxpayer Bill of Rights (TBOR). For more information about TBOR, refer to Pub 1, Your Rights as a Taxpayer, and the TAS Taxpayer Bill of Rights website.

  7. It is the responsibility of all IRS employees to protect taxpayer confidentiality and to understand when access to or disclosure of taxpayer information is authorized by law. This includes the protection of information displayed on computer screens. IRC Section 6103(a) establishes that tax returns and return information are confidential and can only be disclosed to the extent the disclosure is specifically authorized in IRC Section 6103. You must be sure that you provide authorized information to the correct taxpayer or authorized representative. IRM 21.1.3.2, General Disclosure Guidelines, provides detailed information.

Duplicate Filing Conditions Research

  1. When working duplicate filing cases, always refer to the information and procedures for the specific form involved(e.g., Form 941, 1120, 1065, etc.). Use this information for input of appropriate transaction codes, credit reference numbers, item reference numbers, blocking series, etc.

  2. Code & Edit (C&E) inputs Computer Condition Code "G" on returns marked "amended" , "corrected" , "supplemental" , or "superseding" (amended returns filed on or before the return due date or extended due date). IDRS does not record any information on G coded returns, except the amount paid with the return.

    Exception:

    Some returns by-pass Submission Processing and are forwarded directly to the appropriate area for resolution. See IRM 21.7.9.3.1, Amended/Corrected/Adjusted Returns that By-Pass Submission Processing, for more information.

  3. All duplicate filing cases must be controlled on IDRS and not closed until action has been taken to resolve the -A or E- freeze, or the case has been referred to another appropriate area(e.g., Criminal Investigation)

    Reminder:

    If the tax module is in collection status 26, do not release the -A freeze and review IRM 21.3.3.4.9.2, Campus Collection Function Correspondence/Inquiry/Notice, for referral guidance.

    .

  4. See IRM 21.3.3.4.9.2.1, Compliance Criteria for Amended Return/Claims and/or Balance Due Correspondence, for information on working amended returns on accounts in Collection Status 22, 24, 26, or involving other collection criteria/status (status 72). Forward any correspondence received indicating taxpayer wishes to file a delinquent return to Collection after all other adjustment issues have been resolved.

  5. A Form 94X duplicate filing condition may be a response to a Combined Annual Wage Reporting (CAWR) assessment. See IRM 4.19.4.11.1, CSR - Researching IRS-CAWR/SSA-CAWR Issues, for information regarding the identification of CAWR assessments and guidance for responding to taxpayers disputing a CAWR assessment. CAWR assessments can be found on MFTs 01, 11, 14, and 16. A blocking series of 55 on the last available quarter with a TC 150 present indicates the CAWR function made an adjustment to the account.

  6. Statute must be considered before sending to Submission Processing for input. Original delinquent returns which are two years and nine months old or older (based on the return due date) must be cleared by the Statute function. See IRM 25.6.1.8, Original Delinquent Returns, for more Statute information.

  7. The following category codes are used with Duplicate Filing Conditions (TRNS 193, TRNS 293, and, TRNS 190) and amended/corrected/adjusted returns that by-pass processing:

    Category Code Description
    941X Form 941-X or Form 941-X (PR)
    943X Form 943-X or Form 943-X (PR)
    944X Form 944-X, 944-X (PR) or Form 944-X (SP)
    945X Form 945-X
    BDUP BMF Form 706, Form 709, and Form 94X series returns identified as amended, revised, or corrected that by-pass processing
    BMFO BMF Form 1041, Form 1065, and Form 1120 series returns identified as amended, revised, or corrected that by-pass processing
    C190 TRNS 190 on all BMF returns where there is an amended return (TC 976) and no original return (TC 150)
    CT1X Form CT-1X
    DAUD TRNS 293 on all BMF Forms with TC 420 present
    DUPE TRNS 193 on Estate and Gift Tax Returns (Form 706 and Form 709 series) that are systemically processed
    DUPF TRNS 193 on all BMF returns (except Excise and E&G) that are systemically processed
    DUPX TRNS 193 on all Excise Tax Returns (Form 720, Form 730, Form 2290, etc.) that are systemically processed
    IDPF BMF international returns
    XRET Form 1065X and Form 1120X that by-pass processing and do not generate a TRNS 193

Amended/Corrected/Adjusted/Original Returns that By-Pass Submission Processing

  1. Returns that by-pass Submission Processing are NOT numbered and DO NOT create a TRNS 193 package. They are routed as follows:

    Form Routed to
    Forms 94X-X, Employment tax returns (stand alone forms) Accounts Management.

    Note:

    See IRM 21.7.2.4.6, Adjusted Employer’s Federal Tax Return or Claim for Refund, for processing procedures.

    Non-remit Forms 94X series returns marked "amended" or "corrected" . Accounts Management.

    Reminder:

    If taxpayer filed Form 94X instead of the applicable Form 94X-X, see IRM 21.7.2.4.6.7, Exception Processing - Incorrect Filing, Including Forms Routed to AM from SP, for processing procedures.

    Non-remitForm 706, United States Estate (and Generation-Skipping Transfer) Tax Return Estate and Gift Tax Operation
    Mail Stop 824G
    201 W. Rivercenter Boulevard
    Covington, KY 41011
    Form 1041, U.S. Income Tax Return for Estates and Trusts, Form 1120 Series, U.S. Corporation Income Tax Return, Form 1065, U.S. Return of Partnership Income, marked amended or corrected. Accounts Management.
    Form 1042, Annual Withholding Tax Return for U.S. Source Income of Foreign Persons, with the amended box checked or marked with the literal "amended, revised, or corrected." Accounts Management
    Form 1065X, Amended Return or Administrative Adjustment Request (AAR) Accounts Management.
    Form 1120X, Amended U.S. Corporation Income Tax Return Accounts Management.
  2. The following actions are mandatory on returns that by-pass processing:

    1. Open an IDRS control within 14 days of receipt. See IRM 21.7.9.3(7), Duplicate Filing Conditions Research, for the appropriate category code.

    2. If you determine the return is an amended/corrected/adjusted return, input a Transaction Code (TC) 971 Action Code (AC) 010 to set the -A freeze on tax module(s) with a posted TC 150. The transaction date for the TC 971 is the amended or corrected return received date.

      Exception:

      If the case is scanned in the Correspondence Imaging System (CIS) as an XRET or 94XX, a manual TC 971 input is not necessary. The system will generate a TC 971 AC 010, which creates a -A freeze on the tax module.

      Caution:

      Do not input TC 971 AC 010 on true duplicate returns or copies of returns determined to be classified waste that do not require a change. See IRM 21.5.1.4.10, Classified Waste, for more information.

    3. An amended/corrected/adjusted return requires an adjustment to release the -A freeze (which will be set when the TC 971 AC 010 posts). Input a TC 29X adjustment with the appropriate Credit Reference Numbers (CRNs), Item Reference Numbers (IRNs), and Hold Code (See IRM 21.5.2.4.15, Rules on Hold Codes (HC), for additional HC details). If the return is considered a true duplicate (no change to the tax module) or classified waste, a TC 29X is not necessary because a TC 971 AC 010 was not input to set a -A freeze.

      Reminder:

      AM employees MUST use the Integrated Automation Technologies (IAT) tool, REQ54, as mandated in IRM 21.2.2-2, ACCOUNTS MANAGEMENT MANDATED IAT TOOLS, to input adjustments of tax, penalty, interest, and the release of freezes. See IRM 21.2.2.4.4.14, Integrated Automation Technologies, for more information.

  3. In some instances, the returns cannot be worked and must be handled as follows:

    If And Then
    Return is marked "amended" or "corrected" module does not contain a TC 150 Route to Receipt & Control (R&C), Batching, on the appropriate local routing document (e.g., Form 9948, Referrals To, or Form 12634, OIRSC Campus Document Transmittal) with instructions to process as original. The words "amended" or "corrected" must be circled out.

    Reminder:

    Input TC 599 with Closing Code (CC) 094 (taxable return secured) or CC 096 (non-taxable return secured).

    Return is marked "amended" or "corrected" TC 150 is a 6020b return. Route to R&C, Batching, on the appropriate local routing document (e.g., Form 9948, Referrals To, or Form 12634, OIRSC Campus Document Transmittal) with instructions to process as original. The words "amended" or "corrected" must be circled out. This is to allow the ASED to be systemically set.
    If an original return is received with correspondence research indicates the return has never been processed (module does not contain a TC 150)
    • Input TC 599 with CC 094 (taxable return secured) or CC 096 (non-taxable return secured)

    • Route to Submission Processing on Form 1725 or similar local routing document. Refer to IRM 21.5.1.5.5, Processing/Reprocessing CIS Tax Returns, for more information.

    • Continue processing the correspondence following guidance under IRM 21.3.3.4, Correspondence Procedures.

Amended Return Filed Under Notice 2015-73 and Notice 2015-74

  1. An amended Form 1040, Form 1065, Form 1120, or Form 1120-F, tax return filed under Notice 2015-73, Listing Notice - Basket Option Contracts, or Notice 2015-74, Transaction of Interest - Basket Contracts, must comply with the notice requirements. The taxpayer must write "FILED UNDER NOTICE 2015-73" or "FILED UNDER NOTICE 2015-74" at the top of any amended paper return or, with respect to any amended return submitted electronically, must indicate "FILED UNDER NOTICE 2015-73" or "FILED UNDER NOTICE 2015-74" . All amended tax returns notated in this manner will be reviewed by the Large Business and International (LB&I) Office of Tax Shelter Analysis (OTSA).

  2. If the amended tax return generated a -A freeze on the tax module, take the following closing actions:

    1. Update the Correspondence Imaging System (CIS) History Notes to indicate an amended return was forwarded to OTSA.

    2. Adjust the tax module per the amended return or, if no tax change, input a transaction code (TC) 290 .00 to release the -A freeze.

    3. Send the amended tax return to the OTSA at:

      Internal Revenue Service
      OTSA Mail Stop 4915
      1973 North Rulon White Blvd.
      Ogden, UT 84404

  3. If the amended tax return by-passed Submission Processing and there is not a -A freeze on the tax module, take the following closing actions:

    1. Update the CIS History Notes to indicate an amended return was forwarded to OTSA.

    2. Input a TC 971 closing code 010 per IRM 21.7.9.3.1, Amended/Corrected/Adjusted Returns that By-Pass Submission Processing.

    3. Adjust the tax module per the amended return or, if no tax change, input a TC 290 .00 to release the -A freeze. Use a Posting Delay Code 1 with the TC 29X.

    4. Send the amended tax return to the OTSA at:

      Internal Revenue Service
      OTSA Mail Stop 4915
      1973 North Rulon White Blvd.
      Ogden, UT 84404

Form 1065 Duplicate Filing Conditions Reporting Technical Termination Under IRC 708(b)(1)(B)

  1. If multiple tax returns are filed under the same employer identification number (EIN) and the return is notated IRC 708(b)(1)(B) or the technical termination box is checked on the return (2009 and subsequent revisions), follow the processing guidance under IRM 21.7.4.4.2.9.2, Duplicate Filing Conditions - Technical Terminations Under IRC 708(b)(1)(B).

Duplicate Filing Conditions Procedures

  1. Apply procedures in the following subsections when working Business Master File duplicate filing conditions and amended returns.

    Reminder:

    This section attempts to address situations most frequently encountered when working duplicate filed returns. Instructions and information contained in this and other applicable IRMs cannot address every possible issue that may arise. In some cases, it may be necessary to consult your lead and/or manager to determine the necessary corrective action. Any issue/question that cannot be resolved at the site-level or that could have Servicewide impact should be elevated to the headquarters analyst with program responsibility.

Resolving TRNS 193s and Amended/Corrected/Supplemental Returns

  1. Some of the most common reasons for filing duplicate or amended returns include:

    • Taxpayer received a delinquency notice due to a delay in processing return

    • Taxpayer sent a duplicate return and indicated it was a final return

    • Taxpayer filed a second return to correct erroneous information on first return

    • Taxpayer filed a second return providing information not included with the original return (Missing form/schedule)

    • Taxpayer filed an original return but underpaid the tax liability; second return filed with payment of remaining tax liability

    • Taxpayer filed a separate return for each month of the quarter

    • Taxpayer received a penalty notice for failure to provide a tax liability breakdown; second return filed to provide missing information

    • Taxpayer filed a second return, with deposits specifically addressed, in response to a balance due notice regarding missing payments

    • Taxpayer is responding to a notice requesting additional information

  2. Determine and resolve duplicate filing conditions by examining and comparing information. Use the TRNS 193, duplicate return, Corporate Files On Line command codes (CC), and original return (secure only if absolutely necessary) to resolve case. Compare the items listed below:

    • Difference in entities (names, addresses, taxpayer identification numbers (TIN), etc.)

    • Tax periods

    • Document Locator Numbers

    • Correct form used

    • Received dates

    • Signature, title, and signature date

    • Transaction codes (TC)

    • Deposits (compare dates and amounts)

    • Payment received with return(s)

    • Module balance

  3. Check CCs ENMOD, NAMEB, INOLE when the TIN is circled out and a new TIN written in.

  4. Check for indication of "final" on returns and delete filing requirements, if necessary. Input TC 591 closing code 075 using CC FRM49.

  5. Per Rev. Proc. 2010-16, if you discover a new address on an amended return (DUPF) that is different than what is on ENMOD, update the address. If your case involves a Fiduciary Name Change or an Address Change on Form 1041, see IRM 21.7.1.4.9, Fiduciary Name/Address Change. Also, see IRM 21.3.4.11.2(7), Taxpayer Requests for Address Change, when an account has an address change and a Z or -Z freeze. IRM 21.7.13.7.3.8.2, Street Address Abbreviations, provides the mandatory street address abbreviations.

    Note:

    If an address change has occurred after the amended return cycle date, do not update the address of record with the address reported on the amended return. Use CC ENMOD to review the address change cycle (ADR-CHG-CY) field, which represents the last address change. If the address change cycle field is later than the amended return cycle date, do not update the address of record.

    Example:

    A BMF amended return posted in cycle 201633. CC ENMOD research shows the last address of record change posted in cycle 201639 (ADR-CHG-CY field). Since the last address of record change is later than the amended return, the Service will not input an address change based on the earlier request. The taxpayer may have provided a new address to the USPS and the Service automatically updated the address per the National Change of Address (NCOA) database, submitted another business return after filing the amended return being resolved, or called the Service with an oral notification.

  6. If the duplicate filing condition was caused by the taxpayer using the wrong tax year form or used the correct form but checked the wrong check box, see IRM 21.7.9.4.2, Incorrect Tax Year Form or Check Box, for possible taxpayer contact.

TRNS 193s Involving Reprocessing Returns
  1. When a return must be reprocessed via Form 13596, Reprocessing Returns, refer to the following:

    • IRM 21.5.2-2, Preparing Form 13596 - Reprocessing Returns

    • IRM 21.5.2.4.23.7(3), Coding and Editing Procedures

    • IRM 21.5.2.4.23.1, Reprocessing Electronic Returns

    • IRM 21.7.9.4.2, Incorrect Tax Year Form or Check Box Used

  2. When a dummy return is reprocessed in place of an original or duplicate return, use the same received date as the original or duplicate, respectively.

  3. When an original or amended/duplicate return posts to an incorrect taxpayer identification number (TIN)/tax period and is being reprocessed to the correct TIN/tax period, Transaction Code (TC) 971 must be input to identify cross reference data. Using Command Code (CC) REQ 77, input TC 971 using the appropriate Action Code (AC) and transaction date (TRANS-DT).

  4. On the TIN/tax period you are moving the return from, input TC 971 as shown in the table below:

    If Then
    The TC 150 return is being reprocessed. Input TC 971 AC 001. Use the return received date (RRD) as the transaction date. (The RRD is located on TXMOD in the RET_RECVD_DT_ field)
    The TC 976 return is being reprocessed. Input TC 971 AC 002. Use the posted TC 976 date as the transaction date.
  5. Input TC 971 AC 017 on the TIN/tax period you are reprocessing the return to. Use the actual stamped received date of the return being reprocessed as the transaction date.

    Note:

    If the received date is unclear or missing, refer to IRM 21.5.1.4.2.4, Received Date - Determination, for assistance.

    Reminder:

    TC 971 AC 017 is also used by CAWR to cross reference EINs for Reconciliation Balancing. See IRM 4.19.4.3.5(3), Working Replies – Cross Reference (X-Ref) Cases/Filed With Another EIN, for more information.

  6. Do not input a TC 971 AC 017 on a period with a fiscal year month (FYM) that differs from the one on ENMOD.

    Example:

    A fiscal year taxpayer files a short period final income tax return. It posts as a TC 976 on tax period ending 201412, but needs to be reprocessed to tax period 201503. Do not input a TC 971 AC 017 on tax period 201503. This causes an unpostable condition since the FYM on ENMOD indicates 12. Do not change the FYM on ENMOD.

  7. If a TC 971 is incorrectly input on an account with Action Code 001/002/017, reverse with a TC 972 with the same action code.

  8. If the master file status is 02 or 03, use CC FRM49 to input a TC 599 with Closing Code (CC) 094 (taxable return secured) or 096 (non-taxable return secured).

Two Returns Posted to Same Account, Correct Return Posted First, TC 976 Belongs on Different Period/Taxpayer Identification Number
  1. If TC 976 return is posted to an incorrect account, use IDRS and CFOL command codes to determine where the return belongs.

  2. Once correct account is determined, see IRM 21.7.9.4.1.1.1.1, Reprocessing TC 976 Return to Module With No TC 150, or IRM 21.7.9.4.1.1.1.2, Reprocessing TC 976 Return to Module With TC 150, for instructions.

Reprocessing TC 976 Return to Module With No TC 150
  1. Use Form 13596, Reprocessing Returns, to reprocess return to correct taxpayer identification number/tax period. See IRM 21.5.2.4.23, Reprocessing Returns/Documents, for reprocessing procedures.

  2. On module which TC 976 return is being reprocessed to:

    1. Input TC 971 AC 017 indicating where the return originally posted. See IRM 21.7.9.4.1.1(3), TRNS 193s Involving Reprocessing Returns, for proper input.

    2. If the master file (MF) status is 02 or 03, use Command Code FRM 49 to input a TC 599 with Closing Code (CC) 094 (taxable return secured) or 096 (non-taxable return secured).

  3. On module which TC 976 return is being reprocessed from:

    1. Input 290 .00 (use appropriate Hold Code) to release -A freeze.

    2. Transfer any credit which does not belong on this module (use TC 570 if necessary).

    3. Input TC 971 AC 002 using REQ77. See IRM 21.7.9.4.1.1, TRNS 193s Involving Reprocessing Returns, for proper input.

Reprocessing TC 976 Return to Module With TC 150
  1. On module which TC 976 return is being reprocessed to:

    1. Input TC 29X to increase or decrease tax using appropriate reference numbers.

    2. Input TC 971 AC 017 using REQ77.

    3. Attach TC 976 return to adjustment document if working a non-CIS (Correspondence Imaging System) case.

    4. If the TC 976 is a true duplicate of the TC 150, input a TC 290 .00.

    Reminder:

    The "tax shown on the return" field is an important key for failure to pay calculations and must be accurate. If the wrong return posted first and created a transaction code (TC) 150 (e.g., mixed period or entity, 6020(b), superseding return), review the "tax shown on the return" field. See IRM 20.1.2.1.6.2, Incorrect Tax Shown Recorded, for “tax shown” computation. If a correction is necessary, use Item Reference Number 871 to update the field. IRM 20.1.2.1.6.3, Wrong Return Posted First, provides the conditions and procedures for the back out adjustment.

    Exception:

    If taxpayer filed Form 94X instead of the applicable Form 94X-X, Adjusted Employer's Return or Claim for Refund, follow procedures in IRM 21.7.9.4.1.4, Amended/Supplemental Return - Increase, for tax increases, and IRM 21.7.9.4.1.5, Amended Return - Decrease, for tax decreases.

    Caution:

    It is not uncommon for there to be additional misapplied tax returns which need to be addressed, particularly when a number of delinquent tax returns have been filed at the same time. Before adjusting the account, consider whether the posted TC 150 on this module was intended for another tax period and would also need to be reprocessed.

  2. On module which TC 976 return is being reprocessed from:

    1. Input TC 290 $.00 (use appropriate hold code) to release -A freeze.

    2. Transfer any credits which do not belong on module. If necessary, input a TC 570. See IRM 21.5.8.3.1, IDRS Guidelines for Credit Transfers.

    3. Input TC 971 AC 002 using REQ77. See IRM 21.7.9.4.1.1, TRNS 193s Involving Reprocessing Returns, for proper input.

Two Returns Posted to Same Account, Incorrect Return Posted First, TC 976 Return is Correct Return
  1. Use IDRS and CFOL command codes to determine where the TC 150 belongs.

  2. Once the correct account/period is determined, it may be necessary to correct the Assessment Statute Expiration Date (ASED) to reflect the correct return received date. If it is determined the ASED needs to be corrected, input the following using CC REQ77:

    1. EIN

    2. MFT and Tax Period

    3. TC 560

    4. Return received date plus 3 years (in the Extension-Dt field)

      Caution:

      The ASED for employment tax returns (Form 941, Form 943, Form 944, and Form 945) is determined by a calendar year return being filed by April 15 of the succeeding year or the return received date, whichever is later. See IRM 25.6.1.6.4, Statute of Limitations Chart for Tax Returns, to determine the due date and statutory period of limitations for all BMF forms.

    5. "70" (in the DLN-CD field) to extend the ASED and "99" (in the DLN-CD field) to back date/back down the ASED.

    6. NSD, Correct ASED (in the Remarks field)

      Note:

      If the ASED is open, you do not need a transaction date. If ASED has expired and you are correcting it, you must input a transaction date that is one day prior to the ASED expiration date on the account to avoid an unpostable.

Reprocessing TC 150 Return to Module With No TC 150
  1. Use Form 13596, Reprocessing Returns, to reprocess return to correct taxpayer identification number/tax period. See IRM 21.5.2.4.23, Reprocessing Returns/Documents, for reprocessing procedures.

  2. On module which TC 150 return is being reprocessed to:

    1. Input TC 971 AC 017 indicating where return originally posted. See IRM 21.7.9.4.1.1, TRNS 193s Involving Reprocessing Returns, for proper input.

    2. If the master file (MF) status is 02 or 03, use Command Code FRM49 to input a TC 599 with Closing Code 094 (taxable return secured) or 096 (non-taxable return secured).

  3. On module which TC 150 is being reprocessed from:

    1. Input TC 29X with appropriate reference numbers to adjust tax to the amount reflected on TC 976 return. Use blocking series 00-09 since the TC 976 is now the original return on the module.

    2. If necessary, adjust any penalties.

    3. Transfer any credits which do not belong on module. (Use appropriate Hold Code with TC 29X in the first bullet above, if transferring credits.)

    4. Attach TC 976 return to adjustment document if working a non-CIS case.

    5. Input TC 971 AC 001 using REQ77. See IRM 21.7.9.4.1.1, TRNS 193s Involving Reprocessing Returns, for proper input.

    6. Correct Assessment Statute Expiration Date, if necessary. See IRM 21.7.9.4.1.1.2, Two Returns Posted to Same Account, Incorrect Return Posted First, TC 976 Return is Correct Return, for input information.

    Reminder:

    The "tax shown on the return" field is an important key for failure to pay calculations and must be accurate. If the wrong return posted first and created a transaction code (TC) 150 (e.g., mixed period or entity, 6020(b), superseding return), review the "tax shown on the return" field. See IRM 20.1.2.1.6.2, Incorrect Tax Shown Recorded, for “tax shown” computation. If a correction is necessary, use Item Reference Number 871 to update the field. IRM 20.1.2.1.6.3, Wrong Return Posted First, provides the conditions and procedures for the back out adjustment.

Reprocessing TC 150 Return to Module With TC 150
  1. On module which TC 150 return is being reprocessed to:

    1. Input TC 29X to increase or decrease tax using appropriate reference numbers. If there is no change to the tax liability, input a TC 290 for zero.

    2. If the taxpayer identification number (TIN) or tax period is incorrect on the TC 150 return being moved, circle out (edit) the incorrect information and enter the correct TIN or tax period. (It is not necessary to enter anything else on return.)

    3. Input TC 971 AC 017 using CC REQ77.

    4. Attach TC 150 return you are moving to adjustment document if working a "non-CIS" case.

    5. Correct Assessment Statute Expiration Date, if necessary. See IRM 21.7.9.4.1.1.2, Two Returns Posted to Same Account, Incorrect Return Posted First, TC 976 Return is Correct Return, for input information.

    Reminder:

    The "tax shown on the return" field is an important key for failure to pay calculations and must be accurate. If the wrong return posted first and created a transaction code (TC) 150 (e.g., mixed period or entity, 6020(b), superseding return), review the "tax shown on the return" field. See IRM 20.1.2.1.6.2, Incorrect Tax Shown Recorded, for “tax shown” computation. If a correction is necessary, use Item Reference Number 871 to update the field. IRM 20.1.2.1.6.3, Wrong Return Posted First, provides the conditions and procedures for the back out adjustment.

    Caution:

    It is not uncommon for there to be additional misapplied tax returns which need to be addressed, particularly when a number of delinquent tax returns have been filed at the same time. Before adjusting the account, consider whether the posted TC 150 on this module was intended for another tax period and would also need to be reprocessed.

  2. On module which TC 150 return is being reprocessed from:

    1. Input TC 29X to increase or decrease tax using appropriate reference numbers, (blocking series 00–09 since the TC 976 is now considered the original return on the module), and HC to adjust tax for difference between the TC 150 and TC 976 returns.

    2. Adjust penalties, if necessary.

    3. Transfer credits, if necessary. See IRM 21.5.8.3.1, IDRS Guidelines for Credit Transfers. (Input TC 570 if necessary.)

    4. Input TC 971 AC 001. See IRM 21.7.9.4.1.1, TRNS 193s Involving Reprocessing Returns, for proper input.

    5. Attach TC 976 return to adjustment document if working a "non-CIS" case.

    6. Correct Assessment Statute Expiration Date, if necessary. See IRM 21.7.9.4.1.1.2, Two Returns Posted to Same Account, Incorrect Return Posted First, TC 976 Return is Correct Return, for input information.

    Reminder:

    The "tax shown on the return" field is an important key for failure to pay calculations and must be accurate. If the wrong return posted first and created a transaction code (TC) 150 (e.g., mixed period or entity, 6020(b), superseding return), review the "tax shown on the return" field. See IRM 20.1.2.1.6.2, Incorrect Tax Shown Recorded, for “tax shown” computation. If a correction is necessary, use Item Reference Number 871 to update the field. IRM 20.1.2.1.6.3, Wrong Return Posted First, provides the conditions and procedures for the back out adjustment.

Reprocessing Returns With Federal Tax Deposit Penalty Computation Other Than Current Master File Computation
  1. If a return being reprocessed contains a Federal Tax Deposit (FTD) penalty computed differently from that which would be computed under current processing:

    1. Verify correct penalty amount and enter near the top of return.

    2. See IRM 20.1.4, Failure to Deposit Penalty, for more information.

    3. Edit a Computer Condition Code "J" if taxpayer has provided a valid explanation for non-assertion of the FTD penalty based on reasonable cause.

TRNS 193 Received Without Duplicate Return
  1. When a TRNS 193 is received without the duplicate return, attempt to determine if it is a true duplicate (True DUPF) using CC BRTVU or CC TRDBV.

    If CC BRTVU/TRDBV Then
    Proves the duplicate return to be a True DUPF. Input TC 290 $.00 in BS 15/17 (if original return is attached use BS 00) and in the remarks portion of the adjustment document input "NSD - True DUPF per BRTVU/TRDBV" .
    Proves the duplicate return to be a True DUPF of another period, and there are no open TDIs or missing returns for this MFT. On the TC 976 module, do the following:
    • Input a TC 290 $.00 in BS 15/17 to release the -A freeze.

    • Input TC 971 AC 002 with appropriate cross reference information. See IRM 21.7.9.4.1.1, TRNS 193s Involving Reprocessing Returns, for proper input of TC 971.

    On the module to which the return is a true duplicate :
    • Input a TC 290 $.00 in BS 15/17 using a print of BRTVU/TRDBV as documentation. If working cases thru CIS, capture the BRTVU/TRDBV screen as required in IRM 21.5.1.5.1,CIS General Guidelines.

    Example:

    A TC 976 generates on a Form 941 tax period 201206 and was received on October 31, 2012. The TRNS 193 is received without the TC 976 return attached. BRTVU clearly indicates the return is a true duplicate of the TC 150 posted to tax period 201209. There are no open TDI's on any other Form 941 accounts. Input a TC 290 $.00 and TC 971 AC 002, on the 201206 tax period. Input a TC 290 $.00 on the 201209 tax period and attach a print of BRTVU if working "non CIS" cases.

    Does not prove the duplicate return is a True DUPF. For example:
    • figures differ

    • G coded

    • open TDIs or missing returns for this MFT.

    Make one attempt (if possible) to contact the taxpayer by telephone for a copy of the duplicate return.

    Exception:

    If the TC 976 is a Modernized e-File (MeF) return, do not contact the Taxpayer or request the document from Files. See IRM 21.7.9.4.1.2.2, Modernized e-file (MeF) Amended Returns for more information.

    • If the taxpayer can provide a copy of the return today, See IRM 21.7.9.4.1, Resolving TRNS 193s and Amended/Corrected/Supplemental Returns, for procedures.

    • If you are unable to reach the taxpayer or if the taxpayer is not able to provide a copy of the return today, request the document from files using CC ESTABD, definer S. (definer F if working non-CIS case) Notate in the remarks field "second request" .

      Reminder:

      The TRNS 193 is considered the first request for the return.

  2. If Files is unable to secure the return after the two previous requests, input another request as "Special Search" using Form 2275, Records Request, Charge and Recharge.

  3. If Files is unable to secure the return after the "Special Search" request, send correspondence (Letter 418C) to taxpayer to request a signed copy and suspend the case for 40 days.

  4. If the return is received from Files, or from the taxpayer in response to your correspondence, see IRM 21.7.9.4.1, Resolving TRNS 193s and Amended/Corrected/Supplemental Returns, for processing procedures.

  5. If the return has not been secured, and the suspense period has ended, follow the table below:

    If Then
    A payment was received with the duplicate return
    • Assess tax equal to payment amount.

    • If module credit balance is in excess of payment submitted with return, determine reason for additional excess credit.

    • Resolve any misapplied payments or other module freeze conditions before making assessment.

    • If TC 976 return is an employment tax return, follow instructions in IRM 21.7.2.4.6.3.2, Withholding Tax Adjustment When Unable to Determine Proper Tax Correction, and input TC 29X using the applicable item reference number (IRN). Also, send Letter 4384C , Employment Tax Return-Form 94X, explaining the adjustment indicated on the amended/supplemental return has been made and in the future they must file the appropriate "X" form (specify the specific form to use) to make the adjustment.

    Information is not available to determine adjustment needed and no payment was received with duplicate return Input TC 290 $.00 to release the -A freeze.
    Sufficient information is available to recreate the return and it needs to be reprocessed Follow procedures in IRM 21.5.2.4.23.11, Reprocessing "Dummy" Returns.
Multiple Returns Posting to a Module, One (1) or More Returns Were Electronically Filed
  1. Multiple returns are posting to some Form 941 and Form 940 accounts where one or more of the returns were electronically filed. DUPFs have generated on some accounts where one return was filed via XML format and another return was filed on paper. We also have DUPFs generating when one return is filed in XML format and a second return is filed electronically via the legacy e-file system (EDI/Proprietary formats). There is no interaction between the legacy and XML systems. Because the returns were not submitted using the same system for the first and second return, they were not recognized as duplicates and were allowed to post.

  2. Some of these DUPFs are the result of the taxpayer having difficulties with one system and then converting to another system. They also are generating because the taxpayer has changed payroll companies. One payroll company submits a return for the entire quarter and the other company submits a partial or zero return, with both companies using different formats.

  3. Use CC BRTVU to view the second (TC 976) return. See IRM 21.7.9.4.1.4, Amended/Supplemental Return – Increase, and treat as a supplemental return, unless something indicates otherwise. If there is a credit balance on the account and you do not treat as a supplemental return, do not release the refund without contacting the taxpayer.

Modernized e-file (MeF) Amended Returns
  1. Amended returns filed through MeF are identified by a TC 976 with Computer Condition Code (CCC) "G" and a unique FLC (File location code) that generally begins with 93 (Overflow DLNs begin with 92 or 88).

    Note:

    The FLC is the first two digits of the DLN. See IRM 3.42.4.4.2.1, Researching e-file BMF Identification Codes, for additional information regarding FLCs.

  2. The TC 976 document is not available on CIS and will be notated "No Documents were found for this case" in the document images section of the CIS case. The document is accessed through the Employee User Portal (EUP), using the MeF Bus Tax Return & Ack PRD application. The MeF Return Request and Display User Guide R9 is available to assist IRS employees who need to view and print tax returns, extensions, and/or transmissions.

  3. Process amended MeF returns using existing procedures in this IRM.

    Exception:

    Special handling of some amended returns is necessary to ensure refunds are processed in a timely manner, within the 45 day interest-free period. See IRM 21.7.9.4.1.2.2.1, MeF Amended Returns Requiring Expedited Handling, for more information.

  4. Route carrybacks to the appropriate carryback unit. Also, route claims to Examination and send Cat-A as required. See IRM 21.5.3-2, Examination Criteria (CAT-A) - General, and IRM 21.5.3-3, Examination Criteria (CAT-A) - Credits for more information.

Modernized e-File (MeF) Amended Returns Requiring Expedited Handling
  1. Special handling is required to ensure certain MeF amended returns are processed timely and refunds are issued within the 45 day interest-free period. The following procedures were developed to identify and route amended carryback returns and returns expecting a refund of $100,000.00 or more.

  2. A MeF ad hoc amended return report is generated by the Ogden Accounts Management Campus (OAMC) MeF Coordinator each Tuesday for the previous week's data (Sun-Sat). The report is sorted by the following categories:

    • 1120X carryback returns - Y in the carryback checkbox column

    • 1120X returns - N in the carryback checkbox column with an expected refund of $100,000.00 or more

    • Amended 1120S returns

    • Amended 1065 returns

      Note:

      No special actions are taken for the remaining amended MeF returns that were filed. These returns generate DUPF cases and are worked following normal procedures.

  3. A listing of the 1120X carryback cases is forwarded to a designated carryback manager to be worked by carryback employees. See IRM 21.5.9.5.1.1, Carrybacks Filed via the Modernized e-File (MeF) System (Ogden AM Campus Only), for more information.

  4. A listing of the 1120X amended returns expecting a refund of $100,000.00 or more is forwarded to a designated OAMC team for resolution.

    Note:

    Carryback returns identified by this OAMC team are forwarded directly to the designated carryback manager to be worked by carryback employees.

  5. MeF amended returns post 1-2 cycles prior to the posting of the -A freeze on master file and the generation of the Correspondence Imaging System (CIS) case. Therefore, a CIS case will not be present at the time the large refund case is worked. MeF trained employees work the amended returns and input No Source Document (NSD) TC 29X adjustments or route, as appropriate, according to IRM requirements prior to the TRNS 193 and -A freeze generation.

  6. When inputting the adjustment, employees input "MEFEUP193" as the adjustment activity and "MISC" as the IDRS category code.

  7. Employees must create a CIS case with the following information;

    • Worktype: BMF (Business Master File)

    • Doc Type: Duplicate Filing - 1120

    • Function: ADJ-710

    • Program: 10050

    • Reason: Pending CIS TRNS193 Control

    Use the received date from the ad hoc report. Suspend the CIS case for 14 days or until the CIS TRNS193 case is created. CIS recognizes that an employer identification number case is active and assigns the new case to the employee who created the case.

  8. Once the CIS TRNS193 case has been created and associated, the employee links the cases together on CIS and closes both CIS cases to complete processing.

    Caution:

    There may be instances when the CIS TRNS 193 case does not correctly associate to the employee. A CIS taxpayer identification number search may be necessary.

Employment Tax E-file Legacy Program
  1. Employment tax returns (Form 94X) electronically filed through the Employment Tax e-file Legacy Program are assigned File Location Code (FLC) 35.

  2. Form 94X returns were added to the Modernized e-File (MeF) platform in processing year 2014. Both Legacy e-file and Modernized e-file (MeF) were available for this program until Legacy is retired at the end of 2015.

  3. If an electronic tax return with a File Location Code (FLC) 35 is needed to resolve a duplicate filing condition, the document should be requested with Command Code (CC) TRPRT. IRM 21.2.2.4.4.6, TRDB CC TRPRT (Tax Return Print) Input, and the IDRS Command Codes Job Aid provides additional information on CC TRPRT.

  4. Once the request is processed, the form image is available in a job print file. The print file is available for view or print through Control D. The request will typically be available the day after the request is input on IDRS. The TRPRT graphic will be available nationwide regardless of where the return was filed.

  5. The TRPRT print is not considered the original return. The print will be labeled TRPRT PRINT DO NOT PROCESS. However, when the return must be reprocessed, the TRPRT print will be used. See IRM 21.5.2.4.23.1, Reprocessing Electronic Returns, for electronic return reprocessing guidance.

  6. The Accounts Management BMF campuses have a local process in place to secure TRPRT prints for research and reprocessing.

TRNS 193 Erroneously Generated from Input of TC 971 AC 010
  1. Forms 94X-X scanned via CIS, systemically generate TC 971 AC 010. If the TC 150 is not posted, an erroneous TRNS 193 generates. This results in an additional control base on CIS/IDRS. Master file programming was implemented in July, 2011 to prevent these erroneous notices.

  2. For specific information on how these cases were identified and worked, see archived copies of this IRM.

True Duplicate
  1. A true duplicate condition occurs when the taxpayer files two returns for the same tax period with the same information on both returns and no tax change is required.

  2. Do the following:

    1. Analyze account data and both returns (if original was needed to resolve case) to verify they are true duplicates.

    2. Input TC 290 $.00 with the applicable blocking series (BS) for the type of return you are adjusting to release the -A freeze. If adjusting without the original return (non-refile DLN), the type of return determines the BS (15 through 17). Use duplicate return for source document if working a "non CIS" case.

      Caution:

      If the module is in zero balance, input hold code "0" . If the true duplicate return was received with payment, do not treat as a true duplicate. See IRM 21.7.9.4.1.4, Amended/Supplemental Return-Increase, and treat as a supplemental return.

  3. Staple TRNS 193 to duplicate return when appropriate.

    Note:

    If original return was secured, staple duplicate return behind original ("non-CIS" environment) and use appropriate BS (00-09).

Amended/Supplemental Return - Increase
  1. Returns reporting tax increases are sometimes marked as "amended" returns. They can also be marked as "corrected" or "supplemental" . Additional tax is usually paid with these returns. Follow (4) below if the return is an amended/corrected/supplemental return.

  2. Taxpayers do not always explain why a second return was submitted. Entities with more than one business location are supposed to be combined and reported on one return. Many times taxpayers file separate returns for each location. Thoroughly research account on IDRS/CFOL using all available tools to determine whether to assess liability on second return. Consider such items as the following:

    1. Do the filing/signature dates, liability periods, credits claimed or payments made, relate to any other tax period?

    2. Is there any change to the entity information which could indicate a different taxpayer?

    3. Are there any open modules (for example, no TC 150) for which the second return is intended?

    4. Is there an indication the second return is in response to previous Campus correspondence?

  3. If the reason for filing the second return is not clear, additional information is needed. Action required:

    1. Request TC 150/976 documents, if necessary.

    2. Attempt to contact the taxpayer by phone for additional information.

    3. Document call attempts and any conversation with the taxpayer.

      Note:

      If there is a no reply involving a Form 2290, see IRM 21.7.8.4.2.19, Form 2290, Duplicate Filing Condition (TRNS 193), for additional information.

    4. Correspond with the taxpayer using Letter 31C, Duplicate Returns Filed; Explanation Requested), if unable to contact by phone.

    5. If corresponding, suspend for 40 days.

  4. After complete research and development of a case resolution plan, which may be a "no reply" determination, take the following action:

    1. Re-compute tax liability. A tax increase on a supplemental return is increased for the amount of the supplemental return. A tax increase on an amended return is increased for the difference between the original and amended returns.

    2. For math verification procedures, see IRM 21.5.1.4.12, Tolerances.

    3. Compare information on TRNS 193 with IDRS data. Consider any action which has taken place since TRNS 193 generated, before adjusting account.

    4. Increase tax with TC 29X and adjust any appropriate IRNs, abstract numbers etc. If adjusting without the original return (non-refile DLN), the type of return determines the BS (15 through 17). Use appropriate BS (00-–09) if the TC 150 document has been secured. Use BS 18 on superseding returns only if working a "non-CIS" case. See IRM 21.5.1.5.3, CIS Source Documentation, for CIS blocking information.

      Note:

      When a Form 941-X, Form 943-X, Form 944-X, Form 945-X, or Form CT-1X is used to adjust an account, blocking series 20 must be used with the TC 29X. See IRM 21.7.2.4.6(13), Adjusted Employer’s Federal Tax Return or Claim for Refund, for additional details.

    5. Adjust penalty and interest if necessary. See IRM 20.1.4.21.3, Amended or Supplemental Return (Tax Decrease or Non-Interest Free Tax Increase) and IRM 20.1.4.21.5, Adjusted Returns (Forms 941-X, 943-X, 944-X, 945-X, and CT-1X, before adjusting the Federal Tax Deposit penalty and IRM 20.2, Interest, respectively.

    6. If taxpayer filed Form 94X instead of the applicable 94X-X form, follow procedures in IRM 21.7.2.4.6.7.4, "Amended" / "Supplemental" Form 94X with or without Form 941c. If the Form 94X was for a different business/location, advise the taxpayer only one return is necessary even though several businesses are involved.

    7. Allow adjustment notice (CP 210/220) to generate. If the adjustment is different than what the taxpayer expected, correspond with the appropriate "C" letter and explain the changes to the taxpayer.

    8. If taxpayer filed separate returns (Form 941/943/944/945/CT-1) for several businesses/locations, send Letter 673C and advise taxpayer to file only one tax return per tax period (in the future), even though several businesses are involved.

  5. Review the general claim procedures before processing a tax increase or credit decrease. See IRM 21.5.3, General Claim Procedures, for details.

Amended Return - Decrease
  1. Amended returns filed to decrease tax are required to have backup information (required forms, schedules, etc.) attached, unless return is correcting a reporting error. Refer to the appropriate section of this IRM for required documentation for each form.

  2. If the TP is attempting to reduce their employment tax to zero, see IRM 21.7.2.5.1, Frivolous Employment Tax Claims, for more information.

  3. If the TP filed a Form 94X Employment Tax return, instead of the applicable 94X-X form, follow the instructions under IRM 21.7.2.4.6.7.4, Amended / Supplemental Form 94X with or Without Form 941c.

  4. For BMF returns take the following action:

    1. Compare information on TRNS 193 with IDRS data. Consider any action which has taken place since TRNS 193 generated, before adjusting account.

    2. Recompute tax liability.

    3. Decrease tax with TC 29X and appropriate IRNs, CRNs, etc., using appropriate BS and HC. If adjusting without the original return (non-refile DLN), the type of return determines the BS (15 through 17). Use appropriate BS (00-09) if the TC 150 document has been secured.

      Note:

      When a Form 941-X, Form 943-X, Form 944-X, Form 945-X, or Form CT-1X is used to adjust an account, blocking series 20 must be used with the TC 29X. See IRM 21.7.2.4.6(13), Adjusted Employer’s Federal Tax Return or Claim for Refund, for additional details.

      Note:

      If the adjustment results in a refund of $10 Million or more, follow procedures in IRM 21.5.2.4.11, Assessments or Refunds over $10 Million.

    4. If necessary, adjust penalty and interest. See IRM 20.1, Penalty Handbook, and IRM 20.2, Interest, respectively.

      Note:

      If an employment tax return has FTD penalty, see IRM 20.1.4.21.3, Amended or Supplemental Return (Tax Decrease or Non-Interest-Free Increase), to reduce the FTD penalty.

  5. Review the general claim procedures before processing a tax decrease or credit increase. See IRM 21.5.3, General Claim Procedures, for details.

Duplicate Filing Conditions Involving Returns Prepared Under IRC Section 6020(b)
  1. Pursuant to IRC 6020(b), a substitute-for-return (SFR) is prepared by the Service when it is determined a taxpayer is liable to file, but failed to do so after notification from the Service.

  2. A 6020(b) return is identified on TXMOD by Computer Condition Code (CCC) 4 and the literal "6020b" at the end of the TC 150 assessment DLN. TXMOD may also contain TC 59X and a closing code. Some of the most common closing codes are 08, 09, 38, 39, 63, and 64.

    1. Closing codes 08, 38 and 63 indicate a return was prepared by IRS (un-agreed case)using prior quarters. Statutory period begins when taxpayer files a signed return.

    2. Closing codes 09, 39 and 64 indicate taxpayer agreed to proposed assessment. See IRM 25.6.1.9,Assessments, for more information on statute considerations.

    Reminder:

    If the tax module is in collection status 26, do not release the -A freeze and review IRM 21.3.3.4.9.2, Campus Collection Function Correspondence/Inquiry/Notice, for referral guidance.

  3. When the TC 150 is the taxpayer's return and the TC 976 is the 6020(b) return, no tax adjustment is necessary. Input TC 290 $.00 with the appropriate blocking series (BS) to release the -A freeze.

  4. On Form 940, state wage and contribution certification must be considered prior to adjusting the account. For more information, see IRM 21.7.3.4.3,Manual Certification Required/Not Required (FUTA). When a requested certification is received by the Service, refer to IRM 21.7.3.4.8, Claims and Requests for Adjustments (Form 940).

  5. When the TC 150 is the 6020(b) return and the TC 976 is the taxpayer's return reflecting a tax decrease, do the following:

    1. Review the general claim procedures before processing a tax decrease or credit increase. See IRM 21.5.3, General Claim Procedures, for details.

    2. Review IRM 21.5.1.4.12, Tolerances, for details on prepaid credits and tax decrease tolerances.

      Caution:

      If the taxpayer files a Form 94X, the tax return reflecting the tax decrease is considered the original filing and a Form 94XX tax return is not required to adjust the tax module.

      .

    3. If the taxpayer’s return reported a tax liability over tolerance, the tax liability must be math verified.

    4. Input TC 291 using the appropriate item reference numbers (IRN), credit reference numbers (CRN), and blocking series (BS) for the type of tax being adjusted by the taxpayer.

      Note:

      Only use a refile blocking series (i.e., 00 and 09) when you have the TC 150 document.

    5. Manually compute Failure to File (FTF) and Failure to Pay (FTP) penalties if previously restricted (TC 160, 161, 270, 271). See IRM 20.1.2.2, Failure to File a Tax Return or to Pay Tax - IRC 6651, for adjusting penalties. If not previously restricted, IRS's computers will automatically adjust.

    6. If payments are on the module and a credit is generated by a tax decrease, we must ensure the credit is refundable. If the credit is not refundable, move the non-refundable credit to excess collections. See IRM 21.5.3, General Claim Procedures, for additional information.

  6. When the TC 150 is the 6020(b) return and the TC 976 is the taxpayer's return reflecting a tax increase, do the following:

    1. Review the general claim procedures before processing a tax increase or credit decrease. See IRM 21.5.3, General Claim Procedures, for details.

    2. Math verify tax liability on taxpayer’s return, if over tolerance.

    3. Input TC 290 using the appropriate IRNs, CRNs, and BS for the type of tax being adjusted by the taxpayer. If the tax shown amount does not reflect the taxpayer’s correct tax, update the field with IRN 871.

    4. If module penalties were previously restricted (TC 160, 161, 270, 271, etc.), manually compute the penalties. See IRM 20.1.2.2, Failure to File a Tax Return or to Pay Tax - IRC 6651, for adjusting penalties. If not previously restricted, input Priority Code (PC) 2 with TC 290, or PC 3 or 9 with TC 300 to allow the computer to automatically adjust these penalties.

      Caution:

      The FTP back-out procedures (IRM 20.1.2.1.6.3, Wrong Return Posted First) are not required for this type of adjustment. Input of the appropriate PC on a tax increase allows the computer to adjust the FTP penalty from the RDD. The use of IRN 871 to correct the tax shown will not affect the FTP calculation.

  7. Always consider manual computation of an Estimated Tax Penalty and Federal Tax Deposit Penalty when decreasing or increasing tax. IRM 20.1.3, Estimated Tax Penalties, and IRM 20.1.4, Failure to Deposit Penalty, provide additional detail. If the penalty is not restricted (previously manually assessed) on the tax module and the tax liability is being reduced to zero, manual abatement is not necessary because the computer will adjust the penalty. See IRM 20.1.4.21.3, Amended or Supplemental Return (Tax Decrease or Non-Interest-Free Tax Increase), to address a prior FTD penalty when not reducing the tax liability to zero.

  8. If the original return (TC 150) is a Form 1120S or Form 1065 secured under IRC 6020(b) and Schedule K-1s are attached to the TC 976 return, detach the schedules and route to Receipt and Control for processing. If the TC 976 return was scanned into CIS, it will be necessary to print the schedules and forward them to Receipt and Control.

Form 94X-X Return Filed Instead of Form 94X - TC 150 is 6020(b) Return
  1. If the Service prepares a return under the authority of IRC Section 6020(b), the Service has a policy against abating any portion of the tax assessed unless the taxpayer files an original signed tax return.

  2. Taxpayers may erroneously respond to these assessments with Form 94X-X, instead of a signed Form 94X. In some cases, the TC 150 6020(b) is a secured annual tax return (i.e., Form 944) and the taxpayer submits a Form 941 for each quarter to resolve the tax module. To resolve these types of issues, follow the steps below:

    1. Review the account and determine the appropriate Form 94X filing requirement based on IDRS research.

    2. Contact the taxpayer, preferably by phone, to determine why the taxpayer submitted a different form type and obtain a signed copy of the correct tax return along with any required schedules.

    3. If unable to reach the taxpayer by phone, request the signed copy with Letter 4384C and suspend the case for 40 days.

  3. If the taxpayer provides a copy of the return, process accordingly.

  4. If the taxpayer does not respond during the suspense period (no reply) and the Assessment Statute Expiration Date (ASED) has not posted to TXMOD, follow the steps below.

    1. Prepare a “dummy” return using the corrected information from the “X” form(s).

    2. Attach the Form(s) 94X-X to the back of the “dummy” return.

    3. Process “dummy” return as the original.

    4. Ensure all applicable deposits are correctly applied.

  5. If the taxpayer does not respond during the suspense period (no reply) and the ASED has posted to TXMOD, follow IRM 21.7.9.4.1.6, Duplicate Filing Conditions Involving Returns Prepared Under IRC Section 6020(b), to adjust the tax module to the taxpayer’s figures. Update the CIS History Notes to indicate the taxpayer did not reply to the Letter 4384C and the account was adjusted per the Form(s) 94X-X.

Federal Tax Deposit (FTD) Discrepancies on Duplicate Filing Cases
  1. When resolving duplicate filing conditions involving returns subject to FTD penalty, compare the Record of Federal Tax Liability (ROFTL) section of return against deposits and payments posted to the tax module. This applies to returns posted to correct modules as well as those being reprocessed to other modules.

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  3. Before closing the case, review IDRS to determine whether a CP 194, Data for Computation of Possible FTD Penalty on Forms 941, CT-1, 720, 940, 943, 944, 945, or CP 207, Proposed Averaged FTD Penalty, Request for Correct ROFTL Information, was issued. If so, see IRM 20.1.4.15, CP 194 Notices (Possible FTD Penalty), and IRM 20.1.4.18, CP 207/207L Notices, for a notice explanation. If there is an open CP 194 or CP 207 IDRS control base, coordinate with the assigned employee to prevent an erroneous FTD penalty assessment. The amended return could be the taxpayer’s response to CP notice.

In-House Research Procedures
  1. Verify return tax computation to ensure FTD information was correctly entered. If an error is found due to addition, subtraction, transposition of numbers, or misapplied entries:

    1. Correct deposit amount claimed on return.

    2. Reprocess return to correct module, if necessary.

  2. If FTD payments are missing or misapplied, research the FTD Credit Module (MFT 01, tax period 000000), the Unidentified Remittance File, and prior and subsequent tax periods to locate payments.

  3. Transfer any erroneously posted payments to correct modules. (See IRM 21.5.8, Credit Transfers.)

Incorrect Tax Year Form or Check Box Used

  1. Duplicate filing conditions are sometimes caused by the incorrect use of a tax form or check box. To resolve these issues, see the information below:

    If caused by Then advise via Letter 673C
    Wrong tax year form Use correct tax year in future
    Correct year/wrong check box Ensure correct period is marked
  2. The taxpayer does not need to be notified if the return was a final return, or if the taxpayer indicated on the duplicate return the correct period and Code & Edit did not properly code the return.

Multiple Taxpayer Identification Numbers (TIN)

  1. On cases involving multiple TINs, determine if either account needs to be deleted.

  2. If necessary, contact taxpayer and/or Entity Control for purpose of deleting accounts, filing requirements, and/or input of appropriate TC 59X.

Transferring Accounts Which Cannot Be Transferred Using MF Procedures

  1. An Account Transfer is a means of transferring an account between master file accounts or between master file and non-master file when limitations within the system will not allow resolution of the case. An Account Transfer is necessary when a master file account is posted incorrectly and the Assessment Statute Expiration Date (ASED) is expired. See IRM 25.6.1.9.9.3, Correct Records on Expired Statute Periods, for procedures

Tax Equity and Fiscal Responsibility Act (TEFRA) and Administrative Adjustment Request (AAR) on Flow-through Entities

  1. Form 1065 TRNS 193s may involve an AAR allowed under TEFRA, and must be sent to the Examination function before processing. IRM 21.7.4.4.2.9,Duplicate Filing Conditions on Form 1065 and Form 1065X, Amended Return or Administrative Adjustment Request (AAR), provides the specific criteria for this situation.

  2. For a general listing of CAT-A criteria, See IRM 21.5.3-2, Examination Criteria (CAT-A) – General.

Document Code 51 Assessments - Employment Code Discrepancies

  1. Document Code 51 assessments unpost when entity Employment Code (EC) indicates taxpayer is not liable for type of tax assessed. Since Document Code 51 transactions are manually assessed in the Accounting Function and a bill issued to taxpayer, assessment must be posted at MF before taking corrective action. Entity verifies correct EC.

    If Then
    EC is incorrect Entity corrects EC and posts assessment.
    EC is correct Entity changes EC to allow assessment to post, cycles correct EC, and forwards case to Accounts Management on Form 3210.
  2. Each case sent by Entity has Form 8749, Unpostable Action and Routing Slip, attached. Input appropriate adjustment action specified on Form 8749(e.g., abatement of erroneous assessment).

CP 170 or CP 170A Duplicate Filing Condition

  1. Prompt, Quick, and Jeopardy Assessments are expeditious assessments made by area office Exam, Collection, or Campus functions when a statute is imminent or collection of taxes is in jeopardy. Tax data necessary for these assessments is transmitted to Accounting Function by telephone, mail, facsimile, or IDRS letter. The Accounting Function:

    • Manually assesses tax, penalty, and interest

    • Prepares a balance due notice to taxpayer

    • Enters information in Integrated Submission and Remittance Processing to post to master file

  2. These pre-itemized transactions are numbered with a Document Code 51. They are identified by TC 370.

  3. Prompt assessment billings attempting to establish a tax module (TC 150) when a TC 150 is already present result in:

    • Posting of a TC 290

    • Establishment of -A freeze

    • Generation of a CP 170 or CP 170A instead of TRNS 193

  4. To resolve -A freeze:

    1. Follow normal duplicate filing adjustment procedures.

    2. Determine reason for the prompt assessment.

    If Then
    Additional assessment is valid Input TC 290 $.00 to release -A freeze.
    Additional assessment is erroneous/duplicate 1. Input TC 291 to abate additional assessment.
    2. Address penalty and interest, if necessary.

    Note:

    Most Prompt, Quick, and Jeopardy Assessments are statute periods and need to be reviewed and/or cleared by the Statute Area before adjusting the tax.

TRNS 293, Duplicate Return With TC 420 Present

  1. A TRNS 293 is generated when a duplicate return posts to an account with open TC 420 present.

  2. Use procedures for duplicate filing conditions. Be sure to consider the open TC 420 when adjusting account. See IRM 21.5.3, General Claims Procedures, when working claims.

IRC Section 338 Filers

  1. Corporations making an election under IRC Section 338 can file two Forms 1120, thus creating a duplicate filing condition. Both returns are short period returns covering different periods.

  2. Determine proper period for each return, and:

    1. If both periods end in the same month, input first return with an FY ending for that month and subsequent return with an FY ending for following month.

    2. Since re-inputting return creates an unpostable due to a mismatch on the FY ending, attach instructions for Unpostables to force return to post.

    3. To work case, See IRM 21.7.9.4.1.1.2, Two Returns Posted to Same Account, Incorrect Return Posted First, TC 976 Return is Correct Return, or IRM 21.7.9.4.1.1.1.1, Reprocessing TC 976 Return to Module with No TC 150, as applicable.

TRNS 190, Amended Return - No Original Posted

  1. TRNS 190 is generated within four cycles after a "G" coded TC 976 return posts to a module which does not contain an original return (TC 150).

  2. TRNS 190 is associated with TC 976 return and forwarded to Accounts Management for resolution.

  3. An E- Freeze is generated along with TRNS 190. This freeze must be released before the TRNS 190 case is closed by either posting:

    • TC 971 AC 002 or

    • TC 150

  4. Accounts Management must determine disposition of the TC 976 return.

    1. Check IDRS for an unpostable or rejected TC 150. (Follow local procedures for working these cases.)

    2. Analyze return and any attached schedules for possible re-input to another tax period or TIN.

    3. If TC 150 has posted to account since TRNS 190 was generated, close the base for the TRNS 190 to the DUPF control after it has been assigned to an employee. Resolve duplicate filing condition.

    4. If further information is needed, call or send taxpayer a copy of the return using the appropriate C Letter. When a letter is sent, suspend the case for 40 days.

TC 976 Return Intended as Original
  1. If TC 976 return needs to be re-input to the same module, to post as the original (TC 150), the return must be edited and reprocessed using Form 13596, Reprocessing Returns. Input TC 971 AC 002 to prevent the generation of TRNS 193. If the master file (MF) status is 02 or 03, use Command Code FRM49 to input a TC 599 with Closing Code (CC) 094 (taxable return secured) or 096 (non-taxable return secured).

    Note:

    If the TC 976 is a MEF partnership return (DLN begins with 93/92/88) with 100 partners or more, edit the return with Computer Condition Code (CCC) 6 to ensure the Failure to File Electronically penalty is not assessed. See IRM 21.7.4.4.2.8.1.1,Large Partnership Penalty for Failing to File Electronically, for more information on this penalty.

  2. Follow instructions in IRM 21.5.2.4.23, Reprocessing Returns/Documents, when reprocessing documents.

TC 976 Return Posted to Incorrect TIN/Tax Period, Account for Which It Was Intended Contains the Original Return (TC 150)
  1. When it is determined TC 976 return was intended for another module which contains the original return, action must be taken on both accounts.

  2. On module which the TC 976 is being moved to:

    1. Input TC 29X with appropriate reference numbers to adjust tax to the amount reflected on TC 976 return.

    2. If necessary, adjust penalty and interest.

    3. Input TC 971 AC 017 using REQ 77.

    4. Attach TC 976 return to adjustment document.

      Exception:

      If taxpayer filed Form 94X instead of the applicable Form 94X-X, Adjusted Employer's Return or Claim for Refund, follow procedures in IRM 21.7.9.4.1.4, Amended/Supplemental Return - Increase, for tax increases, or IRM 21.7.9.4.1.5, Amended Return - Decrease, for tax decreases.

      Reminder:

      The tax shown on the return field is an important key for failure to pay calculations and must be accurate. If the wrong return posted first and created a transaction code (TC) 150 (e.g., mixed period or entity, 6020(b), superseding return), review the tax shown on the return field. See IRM 20.1.2.1.6.2, Incorrect Tax Shown Recorded, for “tax shown” computation. If a correction is necessary, use Item Reference Number 871 to update the field. IRM 20.1.2.1.6.3, Wrong Return Posted First, provides the conditions and procedures for the back out adjustment.

  3. On module which TC 976 return is being moved from:

    1. Transfer any credits which do not belong on module. See IRM 21.5.8.3.1, IDRS Guidelines for Credit Transfers. (Input TC 570 if necessary.)

    2. Input TC 971 AC 002 to release E- freeze.

TC 976 Return Posted to Incorrect TIN/Tax Period, Account for Which It Was Intended Does Not Contain an Original Return (TC 150)
  1. If TC 976 return was intended for another module which does not contain an original return, action must be taken on both accounts.

  2. On module which TC 976 return is being moved to:

    1. Use Form 13596, Reprocessing Returns, to reprocess return to correct TIN/tax period. See IRM 21.5.2.4.23, Reprocessing Returns/Documents, for reprocessing instructions.

    2. If the master file (MF) status is 02 or 03, use Command Code FRM49 to input a TC 599 with Closing Code (CC) 094 (taxable return secured) or 096 (non-taxable return secured).

    3. Input TC 971 AC 017. See IRM 21.7.9.4.1.1, for proper input.

  3. On module which TC 976 return is being moved from:

    1. Transfer any credits which do not belong on module. See IRM 21.5.8.3.1, IDRS Guidelines for Credit Transfers. (Input TC 570, if necessary.)

    2. Input TC 971 AC 002 to release E- freeze. See IRM 21.7.9.4.1.1 for proper input.

TC 976 Return Posted to Correct Module, Original Return Posted to Incorrect Module
  1. When TC 976 return posts to correct module, but original return intended for that module incorrectly posts to another module, the original return on the incorrect module must be secured.

  2. On module containing the incorrect original return:

    1. Abate tax assessed on incorrect module using appropriate HC. (Also abate penalty and interest if restricted.)

    2. Transfer credits to correct module. See IRM 21.5.8.3.1, IDRS Guidelines for Credit Transfers. Input TC 570, if necessary.

    3. Input TC 971 AC 001. See IRM 21.7.9.4.1.1, TRNS 193s Involving Reprocessing Returns, for proper input.

    4. Reprocess the TC 150 document to the correct period. However, if the return belongs on the module where the TRNS 190 generated, and the TC 976 amended return on that period is reporting the correct amount of tax, reprocess the TC 976 as the original. Edit an "X" on the TC 150 document and attach it behind the TC 976 return. Edit, on the return: "Do Not Detach" . Also, edit the earliest received date from either document onto the document you are sending to be reprocessed.

  3. On module where the TRNS 190 generated which contains the TC 976 return:

    1. Reprocess either the original or amended return as the TC 150. (Follow (2)(d) directly above if reprocessing the TC 976.)

    2. If the TC 150 from the incorrect module contains the most current tax reporting information, reprocess it as the original to the module. Only reprocess the TC 150 if it contains more current information than the TC 976, otherwise reprocess the TC 976. Edit an "X" on the TC 976 document and attach it behind the TC 150. Edit, on the return: "Do Not Detach. " Also, edit the earliest received date from either document onto the document you are sending to be reprocessed.

    3. Input TC 971 AC 002 to prevent generation of TRNS 193.

TC 976 Return Cannot Be Obtained From Files
  1. When working TRNS 190, and TC 976 return cannot be obtained from Files, follow procedures below:

    1. Call the taxpayer or correspond using Letter 418C to obtain a copy of original and amended returns. Request a "special search" from Files, using Form 2275, Records Request, Charge and Recharge.

    2. Put case in "M" Status and suspend for 40 days.

  2. If taxpayer does not reply and TC 976 return still cannot be located, follow the chart below:

    If Then
    There are no credits on module Input TC 971 AC 002 to release E- freeze.
    There are credits on module which do not belong on any other module (appropriate research must be performed) Prepare a dummy return using DLN of TC 976 return, with a tax liability equal to credits. See IRM 21.7.2.4.6.3.2, Withholding Tax Adjustment When Unable to Determine Proper Tax Correction.

    Note:

    Use this procedure only if sufficient information is not available to process a return as original.