3.11.26 Miscellaneous Tax Exempt Governmental Entities (TE/GE) Tax Returns

Manual Transmittal

December 06, 2016

Purpose

(1) This transmits a complete revision to IRM 3.11.26, SC Returns and Document Analysis, Miscellaneous Tax Exempt Governmental Entities (TE/GE) Tax Returns.

Material Changes

(1) Made editorial changes throughout the IRM.

(2) Changed all dates to reflect processing year 01-01-2017.

(3) Updated IRM cross references throughout IRM.

(4) Incorporated the following IPUs into IRM 3.11.26.

(5) IPU 16U1445 issued 09-27-2016 IRM 3.11.26.2.7.4 - Paragraph (2) additional U.S. Territories and Possessions added to list of countries.

(6) IPU 16U1445 issued 09-27-2016 IRM 3.11.26.2.7.5 - Deleted Paragraph (5) regarding Form 8703.

(7) IPU 16U1445 issued 09-27-2016 IRM 3.11.26.3.3 - Corrected spelling of Form 8038-CP in paragraph (2).

(8) IPU 16U1445 issued 09-27-2016 IRM 3.11.26.3.13.1 - Paragraph (2) "If/Then" table revised to clarify foreign address information.

(9) IPU 16U1374 issued 09-09-2016 IRM 3.11.26.3.20 - New paragraph (12) added regarding the annual sequestration hold and all subsequent paragraphs renumbered.

(10) IPU 16U1345 issued 09-01-2016 IRM 3.11.26.3.20 - Paragraph (2) added new procedures for a future "Date of Issue" in the "If/Then" table.

(11) IPU 16U1302 issued 08-17-2016 IRM 3.11.26.2.1 - Paragraph (2), Form 8703 Doc Code corrected to "01" in the "If/Then" table.

(12) IPU 16U1226 issued 07-25-2016 IRM 3.11.26.3.20 - Paragraph (12), added procedures for replying to CRX 4617c Letter Attached to Form 8038-CP.

(13) IPU 16U1185 issued 07-07-2016 IRM 3.11.26.2.8.5 - Paragraph (5), corrected IRM cross reference to IRM 3.11.26.2.8.4.

(14) IPU 16U1185 issued 07-07-2016 IRM 3.11.26.3.20 - Paragraph (23), line 17b "If/Then" table updated to include procedures for a "00" (zero) issue price entry on Form 8038-CP.

(15) IPU 16U1114 issued 06-22-2016 IRM 3.11.26.3.20 - Paragraph (14) corrected spelling of" blank" in the second row of the "If/Then" table; Paragraph (31) clarification to line 22 math verification procedures in step b) and removed correspondence requirement from the "If/Then" table; Paragraph (33) added new "Note" for line 24 check box procedures.

(16) IPU 16U1052 issued 06-09-2016 IRM 3.11.26.2.8.2 - Revised the following paragraphs:

  • Paragraph (1) revised to include CCC "O" procedures.

  • Paragraph (2) procedures clarified.

  • Paragraph (4) revised with a new "Example" added.

  • Paragraph (5) deleted and subsequent paragraphs renumbered.

  • Paragraph (7) CCC "W" procedures added.

(17) IPU 16U1052 issued 06-09-2016 IRM 3.11.26.3.5 - Form 8038-CP added to the Computer Condition Code table for CCC "3" in paragraph (4).

(18) IPU 16U1052 issued 06-09-2016 IRM 3.11.26.3.6 - IRM reference in paragraph (4) corrected to 3.11.26.2.8.4 in the Form 8038-T "If/Then" tables.

(19) IPU 16U1052 issued 06-09-2016 IRM 3.11.26.3.20 - Revised the following paragraphs:

  • Paragraph (8) clarified SOL editing and added new step 3) for editing CCC "O" on statute returns

  • Paragraph (22) - Line 17a, removed verbiage in the last row of the "If/Then" table.

  • Paragraph (27) - Line 19b, steps a) and b) removed and "If/Then" table revised.

  • Paragraph (31)- Line 22, added new step "b" and revised the " If/Then" table.

  • Paragraph (33) - Line 24, new check box editing procedures added to the "If/Then" table.

  • Paragraph (34) - Signature line, removed requirement to attach a correspondence action sheet in the "If/Then" table.

(20) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.2 - An "Exception" added to paragraph (3), step a for Form 8038-CP dollar and cents editing instructions.

(21) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.2.7.1 - Added IRM reference 3.11.26.3.20(8) to paragraph (3) regarding EIN perfection.

(22) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.2.8.2 - Paragraph (1) statute procedures revised for Form 8038-CP.

(23) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.2.8.4 - Form 8038-CP added to the "If/Then" table located in paragraph (1).

(24) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.2.8.6 - New subsection added for Form 8038-CP and 45-Day Jeporady/$10 Million refunds.

(25) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.3.5 - Added Form 8038-CP to Computer Condition Codes "R" "C" , " F" , "W" and "O" CCC table in paragraph (4).

(26) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.3.6 - Paragraph (6) regarding return due date determination moved to paragraph (1) and renumbered subsequent paragraph to (8) to (6) and deleted paragraph (7).

(27) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.3.7 - New paragraph (3) procedure added for early filed Form 8038-CPs.

(28) IPU 16U0913 issued 05-13-2016 IRM 3.11.26.3.20 - New subsection added for Form 8038-CP code and edit procedures.

(29) IPU 16U0913 issued 05-13-2016 Exhibit 3.11.26-5 - Added Form 8038-CP conversion chart.

Effect on Other Documents

This supersedes IRM 3.11.26 dated January 1, 2016.
This IRM also incorporates the following IRM Procedural Updates (IPU): 16U0913; 16U1052; 16U1114; 16U1185; 16U1226; 16U1302; 16U1345; 16U1374; 16U1445.

Audience

Wage and Investment
Wage and Investment (W&I) Operating Division.
Code and Edit Clerks

Effective Date

(01-01-2017)

Sean O’Reilly,
Acting Director, Business System Planning,
Government Entities/Shared Services
Tax Exempt and Government Entities

Miscellaneous Tax Exempt Governmental Entities Overview

  1. This IRM provides instructions for processing Miscellaneous Tax Exempt Governmental Entities (TE/GE) tax returns in the IRS Campus, Code & Edit, Entity and Accounting functions.

  2. The Ogden IRS Campus is the central processing center for all TE/GE returns, except for returns processed to Non-Master File (NMF). Route unprocessed miscellaneous TE/GE returns received in other IRS campus' or field offices to the appropriate IRS campus per IRM 3.10.72, Extracting, Sorting and Numbering. .

  3. Numerical listings (e.g., (1), (2)) mean you should follow the list of directions in order.

  4. Alpha listings (e.g., a., b., c.) indicate important instructions or information and not necessarily in a specific order.

  5. You may use these procedures when the TE/GE Submission Processing Program Staff Analyst with oversight approves them:

    1. Any instructions written at the campus (i.e., desk procedures, job aides, etc.) to clarify this IRM.

    2. Paragraphs created at the campus when the IRM doesn’t require you to use other instructions.

National Service Level Agreements

  1. The operating divisions established Service Level Agreements (SLAs). This document contains specific information on SLAs on activities that this IRM’s users do.

Taxpayer Advocate Service (TAS) SLA
  1. The TAS National Service Level Agreements (SLAs) contains basic requirements for handling TAS-referred cases, and includes specific actions to take on TAS referrals and specific time frames to complete those actions.

  2. You can find:

    1. The SLAs at http://www.irs.gov/pub/tas/sla_tas_tege_2009-05-29.pdf

    2. Procedures in IRM 13, Taxpayer Advocate Service.

TAS Operations Assistance Requests (OARs)
  1. TAS uses:

    1. The Operation Assistance Request (OAR) process to refer cases when TAS lacks either the statutory or delegated authority to resolve a taxpayer's problem.

    2. Form 12412, Operations Assistance Request, to initiate the OAR process.

  2. In cases requiring an OAR, TAS completes the form and forwards the case to the Operating Division Liaison via Form 3210. The Operating Division Liaison:

    1. Reviews the case.

    2. Assigns it to the appropriate area.

    3. Monitors the case through its conclusion.

  3. The Operating Divisions and Functions:

    1. Acknowledge receipt and gives the assigned IRS employee’s name and phone number within one workday of receiving an OAR involving a case, Criteria 1 - 4.

    2. Give the TAS case advocate a relief/no relief decision (via in writing, fax or hand delivered) within three workdays of acknowledging receipt of an OAR.

  4. The Operating Divisions and Functions acknowledge receipt and provide the name and phone number of the assigned IRS employee within three (3) workdays of receipt of the OAR involving a systemic or procedural Criteria 5 - 7. The TAS employee negotiates a reasonable time frame with the IRS employee to resolve the case.

  5. Make every effort to complete OAR cases as soon as possible. Form 12412 lists the time frames for the assigned area to complete the case.

    1. Assigned employee: If unable to resolve the taxpayer's case by the requested time frame or by a negotiated extension date, immediately notify your manager.

    2. Assigned employee/manager: Work with the Taxpayer Advocate contact listed on Form 12412 to agree on follow-up time frames based on the case’s facts and circumstances.

    3. Assigned employee/manager: Discuss your findings and recommendations on the case’s final disposition with the appropriate TAS contact. The TAS contact communicates the final case decision to the taxpayer. This doesn’t prohibit you from also telling the taxpayer.

    4. Assigned employee/manager: If you and the TAS contact can’t agree how to resolve the taxpayer's problem, the TAS employee elevates this disagreement to his/her manager who discusses it with the appropriate Operating Division manager. You should also elevate any disagreement to your manager.

  6. For more detailed information, please refer to: IRM 13 and http://www.irs.gov/pub/tas/sla_tas_tege_2009-05-29.pdf

  7. Assigned employee: When the case is resolved, complete Form 12412, Operations Assistance Request, section VI and return it to the TAS Case Advocate assigned to the case within three workdays of the date you complete all actions and the transactions post.

BMF Consistency

  1. Our goal is to achieve consistency in the Business Master File (BMF) Code & Edit processing IRMs.

  2. Cincinnati, Ogden, and Paper Processing Branch BMF Code & Edit and ERS section coordinate the effort to identify topics for BMF Consistency.

  3. This IRM identifies BMF Consistency subsections which are identified by a "♦" (diamond) before and after the subsection title.

  4. Text in normal print is the common process for BMF returns. The text in bold print is form-specific and applies to this IRM only.

General Perfecting of TEB Returns

  1. Use the following general information when editing Tax Exempt Bond returns. If the general instructions and the form specific instructions conflict, follow the form specific instructions.

  2. Perfect for legibility. If perfecting a dollar or "total" line and an amount isn’t present, bring the amount to the line from attachment(s) or from the lines feeding into the "total" line.

    1. "X" the T-line if the taxpayer crossed out the wording and replaced it with wording with a different meaning from the wording on the return.

    2. "X" the line and edit or add the entry on the correct T-line if the wording has been crossed out and replaced with wording that is on a T-line.

    3. Recompute a “"total" T-line if all of the lines above it are also T-lines, and one or more dollar entries edited or deleted ("X" ed).

  3. A dollar entry is a positive or negative dollar amount.

    1. Document Perfection no longer needs to edit dollars and cents.

      Exception:

      Form 8038-CP must be edited in dollar and cents.

    2. Don’t edit brackets or parentheses around amounts clearly indicated to be negative with a bracket or a minus (-) sign. A true negative entry means that, through computation or perfection, the result or entry is actually negative.

      Reminder:

      Bracket negative amounts when editing negative entries on transcription lines (i.e., computing and entering a missing line entry, etc.).

  4. See IRM 3.11.26.4 for instruction for processing TEB returns received in Entity Perfection.

  5. See IRM 3.11.26.5. for general information about TEB returns received in Accounting.

  6. Note any instruction for completing a correspondence action sheet and annotating the missing items by checking the box next to the reason if present on the action sheet, or by writing out the reason in an open paragraph if the IRM states to use the open paragraph.

Purpose and Background

  1. The Tax Reform Act of 1986 requires issuers of Tax Exempt Bonds to file information returns with the Internal Revenue Service. It also requires that municipal bonds meet certain rules for the interest received by the bondholders to be exempt from federal income tax.

  2. The table below lists the specific form type, MFT, Doc Code, and valid Report Number range as it applies to each TEB return. The Tax Class for all TEB returns is 3. The Document Code (Doc. Code) in the Document Locator Number (DLN) defines which form it specifically relates to.

    Form MFT Doc. Code Report Number
    8038 46 61 100 - 199
    8038-G 46 62 300 - 399
    8038-GC 46 72 500 - 599
    8038-T 46 74 700 - 799
    8328 46 75 900 - 999
    8038-CP 46 88 800 – 899,
    200 – 299,
    or 400 – 499
    8038-B 85 85 100 - 499
    8038-TC 86 86 100 - 499
    8703 84 01 100 - 999

Purpose of Form

  1. Form 8038, Information Return for Tax Exempt Private Activity Bond Issues, is for issuers of tax exempt qualified private activity bonds to provide the IRS with the information required by IRC 149(e) and to monitor the requirements of IRC 141 through IRC 150.

  2. Form 8038-G, Information Return for Tax Exempt Governmental Obligations, is for issuers of tax exempt governmental bonds of $100,000 or more to provide the IRS with information required by IRC 149(e).

  3. Form 8038-GC, Information Return for Small Tax Exempt Governmental Bond Issues, Leases, and Installment Sales, is for issuers of tax exempt governmental bonds of less than $100,000, to provide the IRS with information required by IRC 149(e).

  4. Form 8038-R, Request for Recovery of Overpayments Under Arbitrage Rebate Provisions, is for issuers of state and local bonds to request a refund of amounts previously paid with Form 8038-T. Form 8038-R replaces the letter procedure of Rev. Proc. 92.83, 1992-2 C.B. 487.

  5. Form 8038-T, Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate , is for issuers of tax exempt bonds when paying arbitrage rebate (or penalty in lieu of rebate) to the United States as required under IRC 148(f), or the corresponding provisions of the 1954 Code; or to make a yield reduction payment in accordance with IRC 1.148-5(c) . Payments may be made by a person acting on behalf of the issuer for bonds subject to IRC 103(c)(6)(D) of the 1954 Code. Under IRC 148(f) , interest on a state or local bond isn’t tax exempt unless the issuer of the bond rebates to the United States on Form 8038-T, arbitrage profits earned from investing proceeds of the bond in higher yield nonpurpose investments.

  6. Form 8328, Carryforward Election of Unused Private Activity Bond Volume Cap, is for the issuing authority of private activity bonds to elect to carry forward its unused volume cap for one or more carryforward purposes (see IRC 146(f)). A state may also use Form 8328 to carryforward the unused volume cap under IRC 142(k) . Once Form 8328 is filed, the issuer may not revoke the carry forward election or amend the carry forward amounts on the form.

  7. Form 8038-CP, Return for Credit Payments to Issuers of Qualified Bonds, is for issuers of governmental bonds who elect to receive a direct payment from the federal government equal to the subsidy that would have otherwise been delivered through the federal tax credit for bonds.

  8. Form 8038-B, Information Return for Build America Bonds and Recovery Zone Economic Development Bonds, is for reporting Build America Bonds and Recovery Zone Economic Development Bonds to provide the IRS with information required by IRC 149(e).

  9. Form 8038-TC, Information Return for Tax Credit and Specified Tax Credit Bonds as the result of the new Hire bill, is for issuers of qualified tax credit bonds to provide the IRS with the information required by IRC 149(e).

  10. Form 8703, Annual Certification of a Residential Rental Project, is for an operator of a residential rental project to provide annual information the IRS will use to determine whether a project continues to be a qualified residential rental project under IRC 142(d). If so, and certain other requirements are met, bonds issued in connection with the project are considered "exempt facility bonds" and the interest paid on them isn’t taxable to the recipient.

Description of Bonds

  1. Municipal bonds may be classified as tax exempt (government or qualified private activity bonds) or taxable ( government or qualified private activity bonds).

  2. Municipal bonds may be issued as governmental bonds or non-governmental bonds. Some non-governmental bonds are also called "qualified private activity bonds" . The following identifies a few bond categories:

    1. Governmental Bonds: issued to finance governmental activities of a state or local government. That is, the government entity uses the bond proceeds for its own purposes. Certain lease arrangements may be treated as tax exempt bonds when the lease transaction is treated as a conditional sales contract.

      Example:

      Funds used to build and maintain highways, schools, government buildings (e.g., courthouses), or sewer and water facilities.

    2. Qualified Private Activity Bonds: issued by state and local governments. The facilities financed with the bond proceeds can be owned and operated by non-governmental entities for limited purposes specified in IRC 142(a), 143, 144, and 145.

      Code Section Examples
      IRC 142 exempt facility bonds Airports
      Docks and wharves
      Mass commuting facilities
      Facilities for the furnishings of water
      Sewage facilities
      Solid waste disposal facilities
      Qualified residential rental projects
      Facilities for the local furnishing of electric energy or gas
      Local heating or cooling facilities
      Qualified hazardous waste facilities
      High-speed intercity rail facilities
      Environmental enhancements of hydroelectric generating facilities (142(a))
      Qualified public educational facilities
      Qualified green building and sustainable design projects
      Qualified highway or surface freight transfer facilities.
      IRC 143 bonds Qualified Mortgage Bonds
      Qualified Veteran's Mortgage Bonds
      IRC 144 bonds Qualified Small Issue Bonds
      Qualified Student Loan Bonds
      Qualified Redevelopment Bonds
      IRC 145 bonds Qualified IRC 501(c)(3) bonds

      Example:

      A county needs a nursing home in its community. It loans bond proceeds to an IRC 501(c)(3) corporation who will construct and operate the facility.

    3. Pooled Financing may involve proceeds of governmental bonds or certain types of private activity bonds. In a pooled financing, the proceeds of the issuer loans the bonds to more than one borrower. The borrower of the proceeds may be tax exempt organizations or other state or local governments.

      Example:

      A school district issues a bond for multiple schools within its district. One school uses the proceeds to buy computer equipment. Another school uses the proceeds to construct administrative offices.

    4. Registered Warrants are a short term obligation (30 - 60 day bond) of a municipality.

    5. Commercial Paper Bonds are a short term bond having a maturity date of 270 days or less. These bonds are issued per a commercial paper program that is treated as part of a single issue.

    6. Commercial Paper Program is a program to issue commercial paper to finance or refinance the same governmental purpose per a master legal document.

    7. The Liberty Bond is due to the September 11, 2001 terrorist attack. The IRS provided guidance (Notice 2002-42 2002–27 IRB 36) on the effects of various tax benefits that were enacted for areas of New York City. IRC 1400L(a) provides for a new targeted group for the Work Opportunity Tax Credit (WOTC): New York Liberty Zone business employees. The new targeted group includes individuals who perform substantially all of their services in the New York Liberty Zone (NYLZ), and may include individuals who perform substantially all of their services elsewhere in New York City for a business that relocated from the NYLZ due to the physical destruction or damage of its workplace within the NYLZ by the September 11, 2001 terrorist attack.

    8. Lease Installment Sales: unconditional sales agreements under which a municipal government leases equipment that it acquires at the end of the lease period.

    9. Promissory Notes: interest bearing certificates of governments that come due in a shorter time than bonds. Municipal notes have maturities up to approximately one year.

    10. Lines of Credit: pre-approved loans where the municipality draws down money as it is needed. The loans have specified dollar limits, terms and interest rates.

      Note:

      This is similar to a home equity loan of a homeowner.

    11. Green bonds: issued to finance projects designated by the Secretary after consultation with the Environmental Protection Agency Administrator. Green building and sustainable design projects must meet certain eligibility requirements.

    12. The Gulf Opportunity Zone Bond is due to the Hurricane Katrina disaster area determined by the President to warrant individual or individual and public assistance from the federal government. The IRS provided guidance ( Notice 2006-41, 2006–18 IRB 857), which authorizes Alabama, Louisiana, and Mississippi to issue certain exempt facility bonds and qualified mortgage bonds per IRC 1400N(a). Gulf Opportunity Zone Bonds must’ve been issued before January 1, 2011.Notice 2006-41 also provides guidance on Gulf Opportunity Zone Advance Refunding Bonds that are permitted to be issued under IRC 1400N(b).

  3. Bonds are an "obligation" of any state or political subdivision thereof. Obligation means any valid evidence of indebtedness under general federal tax principles. Obligations are not limited to bonds or other securities but may also include written contracts such as installment sales contracts and loans to a municipality.

  4. To be an obligation money must be borrowed by a governmental entity, used for governmental or qualified purposes, and there must be an obligation to repay.

  5. Income from certain obligations of states and their political subdivisions may likewise be excluded from gross income. Such obligations include:

    1. Installment sales contracts

    2. Equipment leases

    3. Bank loans

Definitions

  1. Use these definitions in this IRM:

    TERM DEFINITION
    ARBITRAGE The purchase and sale of the same or equivalent security in order to profit from price differences. The term arbitrage applies to all types of investments.
    CUSIP An acronym for Committee on Uniform Securities Identification Procedures. Issuers obtain CUSIP numbers for their Municipal Bonds.
    Date of Issue This is usually the date on which the issuer physically exchanges the bonds that are part of the issue for the underwriter's (or other purchaser's) funds. It might also be the date the interest starts to accrue, if this obligation is for a lease or installment sale.
    IRC An acronym for Internal Revenue Code.
    Issuer The name of the entity issuing or selling the bonds, not necessarily the name of the entity receiving the benefit of the financing.
    Maturity Date The date on which the entire outstanding principal of the bond must be paid to the bondholder.
    Report Number This is a unique three digit number the IRS assigns to the bond issue to differentiate individual bond returns and to comply with programming requirements.
    TAS An acronym for Taxpayer Advocate Service.
    TEB An acronym for Tax Exempt Bond.
    Willful Neglect Conscious, intentional failure to comply with the provisions of the IRC, or reckless indifference to such provisions.
    Debt Service Schedule The debt service schedule provides various information such as interest amounts, subsidy payments, and dates. It’s a required attachment to Form 8038-B, Form 8038-TC and Form 8038-CP (when required).

Attachment to Returns

  1. Review all attachments to the return before you can consider the return processable.

  2. Detach attachments only when specifically instructed.

  3. Detach documents with an original signature. Don’t detach documents used to supplement or support the return (e.g., Debt Service Schedule is attached to a Form 8038-B).

  4. Refer to the Campus Mail Routing Guide (MRG) for proper disposition of attachments not found in this section.

  5. Edit action trail(s) (e.g., "Form 2848 DETACHED" ) in the lower left corner going vertically up the side of the return.

    ATTACHMENT ROUTING GUIDE
    Form/Document Applicable Forms Detach Action
    Acknowledgement Requests All No 1) Don’t reply to request. Annotate on the return "copy" , line through the photocopy in red ink, leave attached to the original return and continue processing.
    2) If an original return isn’t present, and the form is marked with wording similar to "acknowledgement copy"
    or "Please stamp and return" , route to EO Accounts (MS: 6552).
    CP 142, Late Filed TEB Notice Form 8038, Form 8038-G, Form 8038–GC, Form 8038-T, Form 8038-B, Form 8038-TC No EO Accounts M/S 6552
    Debt Service Schedule Form 8038–B or Form 8038–TC No If attached to a return, leave attached.
    Form 8038-B Form 8038-G Yes Detach and process each return as an original.
    Form 8038-TC Form 8038
    Form 2848, Power of Attorney and Declaration of Representatives All Yes 1) Edit the issuer's name, EIN and assigned Rpt number on the Form 2848.
    2) Edit the received date on Form 2848.
    3) Route Form 2848 to the CAF unit.
    4) Edit the action trail on the left of the tax return (e.g., "Form 2848 detached" ).
    Form 8328 Form 8038 Yes If Form 8328 isn’t marked "copy" , check for an original signature and current signature date. If original signature and current signature date are present, detach and process each form as an original.
    No 1) If Form 8328 is marked "copy" , leave attached to Form 8038 and continue processing the return.
    2) If an original signature and current signature date are not present, leave attached to the Form 8038 and continue processing.
    Form 12412, Operations Assistance Request All Yes Don”t correspond or contact the taxpayer. Notify your manager.
    Refund Claim or Form 8038-R Form 8038-T, which may also have a bond computation summary sheet and/or any other miscellaneous correspondence or forms. No Route to EO Accounts M/S 6552
    Missing or Invalid EIN, All No Route to Entity.
    Mortgage Credit Certificate (MCC), All No Route to Entity.
    Notice of Defeasance, All No Route to Entity.
    Amended Return (except Form 8038-CP), All No Route to EO Accounts M/S 6552.
    All other miscellaneous TEB written correspondence, All No Route to EO Accounts M/S 6552.
    Form 8822, Change of Address

    Note:

    Compare the name control, EIN, city, state, and zip code on Form 8822 to the return.

    All No If the information is the same, take no action and continue processing.
    Yes If the information is different, detach and route to Entity.

Correspondence and Taxpayer Contact Requirements

  1. The Restructuring and Reform Act of 1998 Section 3705(a) requires all IRS employees who communicate with taxpayers by phone, in writing , or face to face, to give their name, unique identification number and telephone number when communicating with taxpayers.

  2. When writing a letter include the following:

    1. Your title (Mr., Mrs., Ms., or Miss),

    2. Your last name,

    3. Your badge identification number or IDRS number, and

    4. A telephone number where the taxpayer's questions can be answered.

  3. If you’re not the best person to respond to taxpayer questions, include a telephone number the taxpayer may contact. In this case, use a standard signature.

♦Entity Perfection - General♦

  1. There are no package mail-outs for TEB forms, therefore, no pre-printed labels exist for these forms.

♦Entity Perfection -
Employer Identification
Number (EIN)♦
  1. The EIN is a nine-digit number (XX-XXXXXXX) assigned to identify the taxpayer.

  2. The EIN is located in the upper right of the form (Employer Identification Number box) or the top left corner of the preprinted label.

  3. Determine the EIN as shown below. For Form 8038-CP, refer to IRM 3.11.26.3.20 (8).

    If Then
    the EIN is missing, and you can determine the correct EIN from the attachments and/or schedules, edit the EIN to the proper location.
    there are multiple EINs present, route to Entity.
    the EIN is illegible, invalid or missing, and can be determined from attachments, edit the EIN box or the left of the EIN box.
    the EIN is illegible, invalid or missing, and cannot be determined from attachments, route to Entity.

    Note:

    Do not research IDRS for the EIN.

♦Entity Perfection –
Name Control♦
  1. There are no package mail-outs for TEB forms, therefore, no pre-printed labels exist for these forms.

  2. Perfect the name control by editing or underlining the first four characters of the name.

  3. If you can’t perfect the name control route the return to Entity.

  4. The Name Control consists of four or less alpha and/or numeric characters derived from the first name line.

    1. Valid characters are alpha, numeric, ampersand (&), hyphen (-), and blank. However, blanks are only valid in the last three positions.

    2. Disregard the word "THE" in the Name Control only when followed by more than one word.

    3. Include the word "The" when followed by only one word.

  5. See Document 7071A, Name Control Job Aid – For Use Outside the Entity Area, to determine the Name Control.

♦Entity Perfection -
"In-Care-Of" Name♦
  1. You can identify an "in-care-of" name by words "in-care-of" or symbols "c/o" or "%" (percent).

  2. Ensure the "in-care-of" name is located in the proper location.

    If Then
    the "in-care-of" name is located on the street address line preceding the street address, 1) No editing is required.
    the "in-care-of " name is located above the first name line or below the street address 1) Arrow the in-care-of name so it appears below the first name line and above the street address.
    2) Continue editing the return.
    the "in-care-of" name is shown on an attachment 1) Edit the "in-care-of " name above the street address beginning with the "%" or "c/o" in the first position.
    2) Continue editing the return.

    Note:

    Always circle the in-care-of symbol (% or c/o) if present with an address. Don’t use the ampersand (&) and the percent sign (%) when editing address information.

♦Entity Perfection –
Domestic Addresses♦
  1. You must perfect the address when you can’t easily identify the mailing address (Street or P.O. Box).

    If Then
    the address contains information other than a street address or a P.O. Box, no perfection is necessary. ISRP will enter the complete address.
    there is an indication on an attachment that the address has been changed, edit the new address in the Entity section of the return.
    Form 8822, Part II (Address Change Requested) is attached and the information is the same, take no action.
    Form 8822, Part II (Address Change Requested) is attached and the information is different, detach Form 8822 and route to Entity.
    the city and state are not shown on the return, but are shown on an attachment, edit the city and state in the Entity Section of the tax return.
    no address is shown on the return or attachment, 1) Attach a completed Form 4227.
    2) Route to Entity.
    the ZIP Code is missing or illegible and isn’t available from the return or attachments, determine the ZIP Code using State and Address Abbreviations, Major City Codes, ZIP Codes, and Countries, Document 7475.
    only the first three digits of the ZIP Code can be determined, edit "01" for the fourth and fifth digits.
  2. Perfect the following locations as an U.S. address:

    • American Samoa (AS)

    • Federated States of Micronesia (FM)

    • Marshall Islands (MH)

    • Northern Mariana Islands (MP)

    • Palau (PW)

    • Puerto Rico (PR)

    • Virgin Islands (VI)

    • Guam (GU)

  3. The U.S. Postal Service established new address requirements for APO/FPO addresses. If the old address appears (i.e., APO New York, NY 091XX), convert to the new state abbreviation based on the zip code (i.e., in the previous example convert it to APO AE 091XX). Treat APO/FPO addresses as domestic addresses. Refer to the Conversion Chart below:

    ZIP Code Address Country APO/FPO
    34000 - 34049 APO Americas APO AA
    34050 - 34099 FPO Americas FPO AA
    090XX - 094XX
    096XX - 098XX
    APO Europe APO AE
    095X FPO Europe FPO AE
    962XX - 965XX
    98700 - 98759
    APO Pacific APO AP
    966XX and
    98760 - 98799
    FPO Pacific FPO AP
♦Entity Perfection -
Foreign Address♦
  1. A foreign (international) address is any address not in the 50 states or the District of Columbia.

  2. Treat returns with APO or FPO addresses as domestic addresses (see IRM 3.11.26.2.7.4 above).

  3. Route returns with a foreign address to Ogden Submission Processing Center (OSPC) for processing. Prepare 86C to inform the taxpayer that we sent the return to Ogden.

    Note:

    Refer to IRM 3.11.26.3.13.1 for additional foreign address procedures.

  4. Treat returns with addresses in the following U.S. Possessions/Territories as foreign address for processing purposes. Edit these in the same way as domestic addresses.

    1. Edit a two-character alpha code for the possession name.

    U.S. Possession / Territory Abbreviation
    American Samoa AS
    Federated States of Micronesia FM
    Guam GU
    Marshall Islands MH
    Northern Mariana Islands MP
    Palau PW
    Puerto Rico PR
    Virgin Islands (U.S.) VI

Special Returns

  1. This subsection provides procedures for processing special returns which includes amended, SFR, reprocessable and statute.

Amended Returns
  1. An "amended" return may be annotated with wording similar to:

    1. Amended

    2. Superseding

    3. Revised

    4. Supplemental

    5. Amended return box is checked.

  2. Correspondence may also indicate a return being amended and there won’t be any annotation on the return itself.

  3. See below procedures for TEB returns we receive when the filer:

    1. Marked the "Amended Return" check box.

    2. Attached correspondence indicating he/she amended the return.

    If Then
    unnumbered Form 8038, Form 8038-B, Form 8038-G, Form 8038-GC, Form 8038-T, Form 8703, Form 8038-TC or Form 8038-CP amended return, 1) Route to EO Accounts (M/S 6552).
    numbered Form 8038, Form 8038-B, Form 8038-G, Form 8038-GC, Form 8038-T, Form 8703, Form 8038-TC or Form 8038-CP amended return, 1) Edit ERS AC 640 (see IRM 3.11.26.3.2, ERS Action Codes.
    2) Attach Form 4227.
    3) Check the Reject box and annotate "Cancel to EO Accounts M/S 6552."
    unnumbered or numbered Form 8328, 1) Circle out the amended wording and process as an original.
    Don’t route to EO Accounts.
    correspondence is attached indicating the return was amended, 1) Route to EO Accounts (M/S 6552).
♦Statute Returns♦
  1. The Form 8038-CP is the only TEB return that can possibly have a statute of limitation (SOL). If a return meets statute criteria GECU will edit "SOL" in red in the top margin of the Form 8038-CP during their initial review of the return. CCC "O" must be edited on all statute returns.

  2. If GECU doesn’t identify a statute return and you determine the Form 8038-CP meets statute criteria, follow normal statute guidelines. Before you route the return to Statutes, route a scanned copy of the edited return to GECU as outlined below.

    1. The Code and Edit lead (or back-up) secure emails GECU.

    2. Attach a scanned copy of the Form 8038-CP to the secure email indicting it is an "SOL" return.

    3. Copy (cc) these individuals on the email:
      - GECU manager
      - Code and Edit OSPC P&A analyst
      - TEGE HQ analyst with oversight of the TEB program

  3. A claim for credit or refund of the refundable credit for qualified bonds must be filed within the statute of limitations which is the later of:

    1. Three years from the date the Form 8038-CP was filed, or

    2. Two years from the date the issuer made the bond interest payment

  4. A statute of limitation exists when: the Interest Payment Date is three years before the IRS received date or postmark date.

    Example:

    The IPD is 01/01/2013 and the IRS received date is 05/16/2016. Since the IRS RRD is three years after the IPD, the refund statute has expired.

  5. If a return meets the above conditions and doesn’t have a "Statute Cleared" indication, attach Form 4227 and give to lead.

  6. Edit CCC "W" on the return when "SOL" is annotated on the return or if the return is stamped "Cleared by Statute" . This code will prevent the validity check on returns which are filed two years and nine months after the due date.

    Note:

    Edit CCC "W" only when the return processing date is two years and nine months after the later of the return due date or received date.

  7. Statute expirations are as follows:

    1. ASED (Assessment Statute Expiration Date) 3 years from the later of the return due date or 3 years from the received date.

    2. RSED (Refund Statute Expiration Date) 3 years from the received date of the original return or 2 years from the tax penalty and/or interest payment date .

    3. CSED (Collection Statute Expiration Date) 10 years from the date of assessment.

Substitute for Return (SFR)
Field Requests for Return Processing
  1. We may receive TEB returns from the Field requesting we process the returns to MF. Don’t correspond on these returns.

  2. You can identify these returns by wording such as:

    1. "Substitute for Return (SFR)" .

    2. "DO NOT CORRESPOND - PROCESS TO THE MF" may be edited on the return.

  3. If the return is complete, continue processing.

  4. If return is incomplete, contact TEGE P&A analyst liaison.

Delinquent Return or Payment
  1. Determine if the return is timely filed using the due date charts in IRM 3.11.26.3.6 and Exhibit 3.11.26-2 .

    1. If timely filed, continue processing.

    2. If not timely filed by the due date or extended due date, review the return and attachment(s) and proceed as follows:

    1. If Filed Form And Attachment(s) Indicate Then And
      8038,
      8038-G,
      8038-GC,
      8038-B,
      8038-TC,
      within 6 months of the due date,
      taxpayer filed in accordance with Rev. Proc. 88-10 or Rev. Proc. 2002-48, and
      provided a reason for the delay,
      Edit CCC "R" on the return, 1) Continue processing return.
      8038,
      8038-G,
      8038-GC,
      8038-B,
      8038-TC,
      6 months or more after the due date,
      taxpayer filed in accordance with Rev. Proc 88-10 or Rev. Proc 2002-48, and
      provides a reason for the delay,
      Edit CCC "7" on the return, 1) Photocopy the return, attachment(s), and envelope.
      2) Forward copy to the TEB CPM per (2) below.
      3) Annotate on return "Copy sent to TEB." in lower left hand margin of form.
      4) Continue processing return.
      8038,
      8038-G,
      8038-GC,
      8038-B,
      8038-TC,
      taxpayer received a 400C letter granting an extension of time to file, if return was filed by the extension date granted in the letter
      •Edit CCC "R" on the return,
      1) Continue processing return.
      if return was filed after the extension date granted in the 400C letter, and the taxpayer indicates they filed late in accordance with Rev. Proc. 88-10 or Rev. Proc 2002-48, and provided a reason for the delay
      •Edit CCC "7" on the return.
      1) Photocopy the return, attachment(s), and envelope.
      2) Forward copy to the TEB CPM (see (2) below).
      3) Annotate on return "Copy sent to TEB." in lower left hand margin of form.
      4) Continue processing return.
      if the return was filed after the extension date granted in the 400C letter, and no explanation for late filing is provided, 1) Continue processing return.
      8038,
      8038-G,
      8038-GC,
      8038-B,
      8038-TC,
      no attachments, or
      taxpayer did not indicate they were filing late in accordance with Rev. Proc. 88-10, or Rev. Proc. 2002-48, and
      did not provide a reason for the delay,
      if there are NO additional instructions edited on the return from the Field. 1) Continue processing return.
      if there are instructions from the Field similar to "Do Not correspond - process to the MF" , edited on the return
      •Edit CCC "R" on the return.
      1) Continue processing return.
      8038
      8038-G,
      8038-GC,
      8038-T,
      8038-B,
      8038-TC,
      the failure to timely file was due to willful neglect, Edit CCC "7" on the return, 1) Photocopy the return, attachment(s), and envelope.
      2) Forward copy to the TEB CPM (see (2) below).
      3) Annotate on return "Copy sent to TEB." in lower left hand margin of form.
      4) Continue processing return.
      Exception: Secured Delinquent returns, Form 8038-T, should not be photocopied and sent to TEB CPM.
      8038-T, any reason,
      no reason provided,
      no attachments,
      no date entered on line 12 and Part II is completed, or
      no box checked on line 16 and Part III is completed,
      Edit CCC "7" on the return, Exception: Secured Delinquent returns Form 8038-T, should not be photocopied and sent to TEB CPM.
      1) Photocopy the return, attachment(s), and envelope.
      2) Forward copy to the TEB CPM per (2) below.
      3) Annotate on return "Copy sent to TEB." in lower left hand margin of form.
      4) Continue processing return.
      Exception: Secured Delinquent returns Form 8038-T, should not be photocopied and sent to TEB CPM.
      8038-T taxpayer filed in accordance with Rev. Proc. 95-47,
      8328,
      8038-CP
      any reason don’t edit a late filed CCC. 1) Continue processing return.
      8703 any reason for late filing, Edit CCC "R" on the return, 1) Continue processing return.

    Note:

    Send copies of all late filed 8038-T's and/or Form 8038-Ts filed in accordance with Rev. Proc. 95-47 to TEB CPM for late filing consideration.

  2. Send copies of items identified above within 21 days to the address shown below. Complete a Form 3210 and include the EIN, tax period, and report number. Annotate briefly the reason for sending the copies (i.e., Late filed, No R/C explanation, etc.).

    Internal Revenue Service
    SE:T:GE:TEB:CPM
    1111 Constitution Ave., NW
    SE:T:GE:TEB:CPM
    NCA-533-08
    Washington, D.C., 20224

Re-Entry Document Procedures
  1. A return posted to the wrong account or module or attempting to post must be reprocessed to post to the proper account or module.

  2. Each re-entry return must have a Form 3893, Re-Entry Document Control or Form 13596, Reprocessing Returns attached. We use:

    1. Form 3893 to re-input documents that haven’t posted to an account or module.

    2. Form 13596 to reprocess documents to the correct account ro module that posted to the wrong account or module.

  3. Always leave a Form 3893 or Form 13596 on the front of the return. It remains a permanent part of the document.

  4. Examine the Form 3893 and/or Form 13596 to determine the action to take to make the return processable.

  5. For late filed re-entry documents, refer to IRM 3.11.26.2.8.5. If CCC "7" is on the return, but lacks any indication the required documentation was sent to TEB CPM (i.e., "Copy sent to TEB" isn’t annotated on return in lower left hand margin of form) prepare the required documents in IRM 3.11.26.2.8.4 above and send to TEB CPM.

  6. If there’s a report number discrepancy on a Form 8038-CP re-entry document (Form 13596) or routing slip (Form 12634), contact GECU via secure email per IRM 3.11.26.3.20(6).

45-Day Jeopardy / $10 Million Dollar Refunds
and Form 8038-CP
  1. Document Perfection is responsible for:

    • Identifying refunds.

    • initiating requests for manual refunds.

  2. The following procedures apply to Form 8038-CP only.

    Note:

    Expeditious processing of refund returns in critical if the 45-day period is about to expire. Refer to IRMs 21.4.4 and 3.17.79 for additional manual refund procedures.

    If Then
    a refund return is batched in a non-refund batch, 1) Pull the return from the non-refund batch and merge into a refund batch using local procedures. Follow the instructions below when the processing date is more than 20 days after the return due date or return received date (whichever is later) OR the refund is $10,000,000 or more.
    the processing date is more than 20 days after received date OR the return due date, -(whichever is later), 1) Edit AC 341.
    2) In addition to normal editing also edit CCC "O" .
    3) Attach Form 4227 and check the "Accounting" box.
    4) Give the return to the Manager.
    the refund is $10,000,000 or more, 1) DO NOT leave the return in the block.
    2) For numbered and unnumbered Form 8038-CPs edit ERS AC 341.
    3) Do not edit CCC "O" .
    4) Attach Form 4227 and check the "Accounting" box.
    5) Give the return to the Manager.
    a reprocessable Form 8038-CP is received indicating a manual refund has been issued by EO Accounts, 1) Edit CCC "O" .
    2) Continue processing the return.
    the W & I Submission Processing Liaison for TAS issues walks a return through Code & Edit, 1) Edit CCC "O" in addition to normal editing.

    Note:

    DO NOT edit ERS AC 341 when:
    1) The Form 8038-CP is a reprocessed return from EO Accounts with Manual Refund Generated by EO Accounts annotated in the remarks ares of Form 13956.
    2) The TEB agent has edited CCC O on the Form 8038-CP.
    3) Remarks have been added by the TEB agent or CCC "O" has been edited in green, (meaning refund should not go out).

Code and Edit - Instructions for Editing Tax Exempt Bonds

  1. This subsection provides editing instructions for tax exempt bonds and their related documents.

  2. Enter all edit marks on the return being processed.

  3. Consider the following criteria when editing a return:

    1. Zero, N/A, dash, or none are acceptable entries unless otherwise stated.

    2. Edit any misplaced or illegible entry to the proper transcription line.

♦Edit Marks♦

  1. We edit marks on the return for transcription to the Automated Data Processing (ADP) System through ISRP. Code and Edit must edit in red pencil/pen. Other areas can edit in brown, orange, purple or green pencil/ pen.

  2. The only items edited on the return are those to be transcribed except where specific instructions require editing of a non-transcribed item. Leave lines blank if the entry would be a zero amount unless otherwise instructed.

  3. Never obliterate, alter, or erase the original entry on a return when deleting or correcting an entry. Make sure the original entry remains legible. Perfected entries provide a legible "edit trail" for anyone who may work with the return later.

  4. For a description of specific edit marks, see the table below:

    Edit Mark Description
    X or / Use the "X" to delete tax data or to indicate that an item isn’t transcribed. Use an "/" when deleting a form or schedule not being transcribed.
    / /$ Use "/ /$" in the entity area to identify the beginning and ending of a Foreign Country Code.

    Example:

    Edit "/EI/$" for "Ireland" or edit "/GM/$" for "Germany"

    c/o or % Indicates an "in-care-of" name for transcription.
    Circle Indicates that an entry isn’t transcribed. Also used to delete Entity data or a Received Date.

    Note:

    If the taxpayer circles an entry, edit the entry.

    Underline Indicates that an entry is to be transcribed (e.g., Name Control, Tax Period, etc.).
    Arrow Indicates the correct placement of a misplaced entry. Use an arrow if the misplaced item is close to the correct line and there is no question where the entry belongs.

    Note:

    Use a double arrow (>-------<) if the same figure is to be transcribed in two different places.

    Check Mark Indicates t a manually math verified and correct entry.
    Bracket/Parenthesis Indicates a negative numerical amount.

    Note:

    C&E no longer needs to bracket negative amounts when brackets are preprinted on the form or schedule, or when the taxpayer clearly indicates a negative amount with "( ) " brackets or "-" minus sign. Bracket negative amounts when editing negative entries on transcription lines (i.e., computing and entering a line entry, entering a missing entry, etc.).

    Vertical Line or Decimal Point Indicates the separation of dollars and cents.
    0 (zero), - (dash), None, or N/A ZERO, DASH, NONE, or N/A are valid entries except when specific instructions require editing of an entry.
    Edit marks made by other IRS functions Don’t re-edit edit marks entered by other areas, such as GECU, TEB CPM, Entity or Accounts Management except to place the marks in the correct area. Don’t edit (or write) edit marks made by another area.
    Rocker Indicates the amount paid when drawn under a remittance amount.

♦Action Codes♦

  1. Use Action Codes (AC) to indicate whether correspondence, research, or some other action is needed. The AC sets the suspense period to be assigned to the return and places the return in the workable or unworkable suspense inventory.

  2. When needed, assign a three-digit AC. Action codes are valid on Form 8038, Form 8038-G, Form 8038-GC, Form 8328, Form 8038-T, Form 8038-B, Form 8038-TC, and Form 8703. Process any other returns through a manual correction system.

  3. Edit the AC in the bottom left margin of the tax return.

  4. Assign action codes in the following priority:

    1. AC 310 (Statute Control)

    2. AC 320 (Entity Control)

    3. AC 4XX

    4. AC 6XX

    5. AC 3XX

    6. AC 2XX (correspondence)

    Exception:

    Use AC 2XX before AC 480 to ensure correspondence for completeness before suspending the return as early filed.

  5. Attach Form 4277 when more than one AC is needed. Edit the second AC on Form 4227.

  6. If you need more than one AC of the same priority (e.g., 420 and 480), edit the AC with the shortest suspense period and attach Form 4227 to indicate the second unprocessable condition. See IRM Exhibit 3.11.12-1.

  7. Edit the following ACs when unable to perfect a return from the information present:

    Action Code Description
    211 (First Correspondence) or
    215 (International Correspondence)
    • Return is so illegible, incomplete, or contradictory that it’s unacceptable for computer processing.

    • The taxpayer annotates on the return or attachment that they are reporting tax for more than one tax period or for more than one type of tax.

    225 (Missing Signature Correspondence) or
    226 (Missing Signature International Correspondence)
    • Unsigned returns (only issue for correspondence).

    310 (Statute)
    • Route return to have Statute cleared.

    320 (Entity)
    • Route return to have Entity issue worked.

    480 (Early Filed - Suspense)
    • The return is an early-filed return.

    640 (Void)
    • To delete the assigned DLN on the return (e.g., Re-entry Returns).

    650 (International)
    • The return is an International return and must be forwarded to OSPC.

  8. Continue perfecting the return after editing the action code(s).

CP 152 TEB Acknowledgement Notice and
CP 152A, Form 8038-CP Acknowledgment and Sequestration Notice

  1. Submission Processing no longer sends TEB acknowledgements. The TEB acknowledgment process was automated to allow issuance of either a CP 152, TEB Acknowledgement Notice or CP 152A, Form 8038-CP Acknowledgment and Sequestration Notice when a TC 150 posts to Master File. Both notices are issued for each tax exempt bond filed. The CP 152 /152A also generates to the POA if one is active for the specific tax period and form type.

  2. Effective March 2013 the CP 152A generates on all Forms 8038-CP and serves as both an acknowledgement notice and a notice of sequestration.

  3. When we receive an acknowledgment request from an issuer or preparer asking IRS to return the attached letter and/or copy of their TEB return, don’t reply. Annotate on the return "copy" and line through the photocopy in red ink and leave attached to the original return and continue processing.

  4. If an original return isn’t present, and the form is marked with wording similar to "Acknowledgement copy" or "Please stamp and return" , route to EO Accounts (MS: 6552).

Form Revisions

  1. If we receive a form with a revision date before the date shown below, renumber the return using the Return Conversion Chart. See Exhibit 3.11.26-4 and Exhibit 3.11.26-3, "Prior Year Conversion Chart" .

    Form Latest Revision Date
    8038 04-2011
    8038-G 09-2011
    8038-GC 01-2012
    8038-T 04-2011
    8328 09-2011
    8038-B 01-2010
    8038-TC 11-2012
    8703 09-2013
    8038-CP 01-2012

Computer Condition Codes (CCC)

  1. Edit the Computer Condition Code (CCC) as follows:

    • Form 8038: Part II, line 11a on the dotted portion ( rev. before 1999, Part II, line 9a).

    • Form 8038-G: Part II, line 11 on the dotted portion (rev. before 1999, line 9).

    • Form 8038-GC: Part II, line 8a on the dotted portion (rev. before 1999, line 5).

    • Form 8038-T: Part II, line 12 on the dotted portion (rev. before 1999, line 10).

    • Form 8328: Part II, line 1 on the dotted portion.

    • Form 8038-B: Part II, line 1a on the dotted portion.

    • Form 8038-TC: Part III, line 1 on the dotted portion.

    • Form 8703: Part II, line 5 on the dotted portion.

    • Form 8038-CP: Part III, line 19a on the dotted portion.

  2. Edit one or more "CCC" when instructed to do so.

  3. Valid "CCC" for Forms 8038, 8038-G, 8038-GC, 8038-T, 8038-CP, 8038-B, 8038-TC, 8328 and 8703 are D, F, G, R, 3 and 7. Condition Code "H" is only valid on Form 8038-G.

    Note:

    CCC "G" is valid, but currently not used.

    Note:

    CCC "R" is valid, but currently not used on Form 8038-T.

    Note:

    CCC "R" and "D" is valid but currently not used on Form 8328 or Form 8038-CP.

  4. Refer to the following table for Computer Condition Codes:

    COMPUTER CONDITION CODES
    CCC DEFINITION USE IF FOR FORM(S)
    D Reasonable cause for failure to pay timely Untimely paid return and Reasonable Cause is established in accordance with Rev. Proc. 90-11 or Rev. Proc. 2005-40. See IRM 3.11.26.3.9,Reasonable Cause.

    Note:

    If prepaid penalty is included, DON’T use CCC "D" .

    8038-T
    F Final return Return indicates it’s a "Final." 8038-T
    8038-CP
    G Amended return See IRM 3.11.26.2.8.1,Amended Returns 8038
    8038-G
    8038-GC
    8038-T
    8328
    8038-B
    8038-TC
    8703
    R Reasonable cause for failure to file return timely Untimely filed return and Reasonable Cause is established in accordance with Rev. Proc. 88-10, Rev. Proc. 2002-48 , Rev. Proc. 90-11, or Rev. Proc. 2005-40. IRM 3.11.26.3.9, Reasonable Cause 8038
    8038-G
    8038-GC
    8038-T
    8038-B
    8038-TC
    8703
    3 No reply Input when issuer doesn’t reply to IRS correspondence. 8038
    8038-G
    8038-GC
    8038-T
    8328

    8038-TC
    8038-B
    8703
    8038-CP
    7 Reasonable Cause was considered and denied Reasonable Cause was not granted. See IRM 3.11.26.3.9, Reasonable Cause 8038
    8038-G
    8038-GC
    8038-T

    8038-TC
    8038-B
    8703
    1- Return was referred to TEB CPM.
    OR
    2- Form 8038-T was secured by TEB CPM and a late filing CP 142 notice should not be generated.
    1- Return referred to TEB CPM for late filing consideration. See IRM 3.11.26.2.8.5, Delinquent Return or Payment
    OR
    2- Form 8038-T CP 142 late filing correspondence should not be issued because TEB CPM secured the return.
    N Form 8038, line 11q - other described as Recover Zone Facility Bond The description on line 11q (other) on Form 8038 reads "Recovery Zone Facility Bond" 8038
    H Form 8038-G, line 18- other described as "Tribal Economic Development Bond" The description on Form 8038-G, line 18 other reads "Tribal Economic Development Bond" 8038-G
    C Indicates a Form 8038-CP is subject to the sequestration decrease. CCC "C" is not present on a Form 8038-CP. 8038-CP
    W Prevents the validity check on returns which are filed two years and ten months after the due date. Indicates Statute cleared. Edit CCC" W" if the statute return is stamped "Cleared by Statutes" . 8038-CP
    O Module freeze. Used to stop a refund from generating so a manual refund can be issued. 8038-CP

Due Dates

  1. When the due date of the return falls on a Saturday, Sunday or legal holiday, consider the return timely filed if postmarked by the first business day after that date per IRC 7503.

  2. The following table lists the due dates for Form 8038, Form 8038-B, Form 8038-G, Form 8038-TC and Form 8038-GC (single & consolidated):

    Form 8038, Form 8038-G, Form 8038-B,
    Form 8038-TC and Form 8038-GC
    Month of Issuance Quarter Ending Date Due Date Due Date
    Form 8038-GC (Consolidated returns only)
    January
    February
    March
    March 31 05/15 02/15
    April
    May
    June
    June 30 08/15 02/15
    July
    August
    September
    September 30 11/15 02/15
    October
    November
    December
    December 31 02/15 02/15
  3. Form 8328 due date is shown below.

    Form 8328
    Tax Period Due Date
    January - December 02/15 of the following year
  4. Form 8038-T due date is determined based on information provided in either Part II or Part III. If both Part II and Part III are completed and/or the due date can’t be determined as outlined below, edit ERS AC 211.

    Form 8038-T, Part II completed
    If Then
    the received date is within 60 days of the line 12 date, consider return timely filed.
    the received date is more than 60 days after the line 12 date, 1) Consider return late filed.
    2) Refer to procedures outlined in IRM 3.11.26.2.8.4.
    if there is no date entered on line 12, 1) Consider the return late filed.
    2) Refer to procedures outlined in IRM 3.11.26.2.8.4.
    Form 8038-T, Part III, line 16 has the following:
    If Then
    there is no box checked on line 16, 1) Consider the return late filed.
    2) Refer to procedures outlined in IRM 3.11.26.2.8.4.
    there is a box checked on line 16, Compute the Date of Issue (line 6) + (plus) the number of months that coincide with the box checked on line 16, + (plus) 3 months (see example below).

    Example:

    Date of Issue is 01/17/2000 + (plus) 18 (18 months box checked) + (plus) 3 months = 10-17-2001 (Return Due Date).

  5. Form 8703 due date is shown below.

    Form 8703
    Tax Period Due Date
    January - December 03/31 of the following year
  6. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Early Filed Returns

  1. An early filed return is defined as a return whose received date is prior to its tax period ending date.

  2. If you determine a Form 8038, From 8038-G, Form 8038-GC, Form 8038-B, Form 8038-TC, Form 8328 or Form 8703 to be early filed, proceed as follows.

    If the tax period (or date of issue) is Then
    less than 4 months after today's date, 1) Edit ERS AC 480.
    2) Leave the return in the pack.
    more than 4 months after today's date, 1) Edit ERS AC 211.
    2) Correspond for a future tax period using applicable CRX letter.
  3. Early filed procedures do not apply to the Form 8038-CP.

Power Of Attorney (POA) -
Defined

  1. Taxpayers use Form 2848, Power of Attorney and Declaration of Representative, to authorize an individual to act on his/her/their behalf as a power of attorney (POA). The individual authorized must be a person eligible to practice before the IRS.

  2. Taxpayers use Form 8821, Tax Information Authorization (TIA), to authorize a third party to inspect and/or receive a taxpayer's return or return information, and isn’t a POA. The third party can be an individual, corporation, firm, organization, or partnership.

  3. Process Forms 2848 or 8821 by completing the following:

    1. Edit the received date of the return on the center portion of the POA/TIA form.

    2. Circle the tax period and the tax return form number to which the POA/TIA form is attached.

    3. Edit the same report number that is edited on the bond form in the "Plan Number" box.

    4. Route the original POA/TIA to the CAF Unit within 24 hours of receipt.

    5. Continue perfecting the return.

      Note:

      Don’t edit a CAF Code on the form.

  4. If a POA/TIA request isn’t submitted on Form 2848 or 8821:

    1. Leave the POA/TIA document attached to the return.

    2. Continue perfecting the return.

    3. Don’t edit or route the document.

Reasonable Cause

  1. Accept reasonable cause and edit CCC "R" or "D" if the taxpayer has filed the following IRM 3.11.26.3.5, Computer Condition Codes.

    Form And
    8038
    8038-G
    8038-GC
    8038-B
    8038-TC
    (within 6 months after the due date)
    the taxpayer indicates they filed in accordance with Rev. Proc. 88-10 or Rev. Proc. 2002-48. The taxpayer must also address the reason for the delay must also be addressed.
    8038-T reasonable cause isn’t accepted on this form. All reasons need to be referred to TEB CPM within 21 days, for consideration.
    8703 the return is late filed either with or without an explanation.
  2. If the taxpayer indicates the failure to file or pay was due to willful neglect, reasonable cause may not be granted. Willful neglect is defined as "Conscious, intentional failure to comply with the provisions of the IRC, or reckless indifference to such provisions" .

♦Received Date♦

  1. All tax exempt bond returns must have a received date.

  2. Perfect and/or edit the received date on the center portion of the return in MMDDYY format. If the filer entered a legible date, don’t edit.

  3. If multiple received dates are stamped on the return, circle out all except the earliest received date.

  4. If there is no received date or the date stamp is illegible on the return, edit the received date in the following order:

    1. U.S. Postal Service Postmark Date/Foreign Postmark./Designated Private Delivery Service .

      Note:

      If the U.S. Postal Service, foreign postmark, and private meter marks are all present, the U.S. Postal Service date takes precedence.

    2. SCAMPS (service center automatic mail processing system) digital date.

    3. Revenue Officers or agents signature date

    4. Signature date only within current year

    5. Julian date minus 10 days (numbered)

    6. Current processing date minus 10 days (unnumbered)

  5. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Caution:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

♦Signature♦

  1. A signature and jurat are required on all returns except the following:

    • Returns prepared under IRC 6020(b). These returns must be signed by a Compliance Function representative.

    • Returns prepared by Examination.

      Example:

      "SFR" (Substitution for Return) or SUBSTITUTE RETURN.

    • Dummy returns prepared by IRS.

    • Returns secured by Examination

    • Returns secured by TEGE

  2. If only the signature is missing, edit ERS AC 225.

Name of issue

  1. Forms 8038, 8038-G, 8038-B, and 8038-TC: Located in Part I, line 8. If blank, edit from attachments (such as the Debit Service Schedule). If you can’t perfect it, leave blank.

  2. Form 8038-T: Located in Part I, line 7. If blank, edit from attachments. If you can’t perfect it, leave blank.

  3. Form 8703 - Located in Part III, line 16. If blank, edit from attachments. If you can’t perfect it, leave blank.

  4. Forms 8038-GC and 8328: Not valid for these forms. If present, delete entry.

Unprocessable Conditions

  1. To be processable, a return must contain all of these:

    1. Employer Identification Number,

    2. Legible name,

    3. Legible address, and

    4. Valid tax period.

  2. An "unprocessable" return may consist of one or more of the following:

    1. The name is so illegible or incomplete that you can’t determine the name control.

    2. The EIN is missing, illegible, or other than 9 digits.

    3. Required tax data entered on the return is incomplete, illegible, or contradictory.

    4. A foreign address is entered in the entity section or the address is missing or illegible.

      Exception:

      Form 8703 with a Puerto Rico address is valid. Continue processing the return.

Perfecting Unprocessable Returns
  1. Examine all attachments and schedules for information needed to make the return processable. If you find the information on attachments or schedules, edit to the appropriate area on the return.

  2. Route unprocessable returns as follows:

    Route With To And
    Perfected numbered or unnumbered returns Unresolved entity issues (i.e. missing/invalid EIN, address missing or illegible) Entity 1) Attach a completed Form 4227.
    2) Route to Entity.
    Unnumbered returns
    A foreign international address (other than U.S. Territories or Possessions), TEGE
    SE:T:BSP:SPP
    MS: 1110
    Numbered returns
    A foreign international address (other than U.S. Territories or Possessions), TEGE
    SE:T:BSP:SPP
    MS: 1110
    1) Edit ERS AC 450.
    2) Attach a completed Form 4227.
    3) Annotate the unprocessable condition and include the mail stop.

Tax Exempt Bonds with Remittance

  1. Form 8038-T is the only tax exempt bond form that should come with remittance. The green rocker money amount identifies the remittance.

  2. If a green rocker amount is present on a Tax Exempt Bond form other than Form 8038-T, proceed as follows:

    1. Prepare a dummy Form 8038-T and attach the original form behind the dummy Form 8038-T.

    2. Route the dummy Form 8038-T to Receipt and Control by attaching Form 4722. Annotate "move green rocker money amount to Form 8038-T"

  3. If we receive multiple Forms 8038-T (separate issues) attached to one another, and only the top document has a DLN and green rocker remittance, send the documents back to Receipt & Control, Deposit unit. They’ll cancel the DLN, correct the money and issue new DLNs for each of the returns.

Form 8038

  1. Transcribe all money amount fields in dollars only.

  2. For form revisions prior to 04/2011, see Exhibit 3.11.26-3 , Prior Year Conversion Chart

  3. Form 8038 is due on or before the 15th day of the 2nd calendar month (1 month and 15 days) after the close of the calendar quarter of the bond issuance.

  4. Don’t edit a tax period on Form 8038. The transcribed "Date of Issue" generates the tax period.

  5. Always perfect the entity information.

  6. Part I, line 5, Report Number.

    1. A zero, N/A, dash or none aren’t acceptable entries.

    2. The valid range for this form is 100 - 199.

    If the report number Then
    appears to be edited by an IRS employee (i.e., reprocessable document, TEB agent, GECU) don’t change the report number. don’t change the report number.
    is blank or has an existing number that doesn't appear to be edited by IRS, edit the existing number and enter a report number of 100-199 based on the location of the document in the batch.
  7. Part I, Line 7, Date of Issue

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. If the filer entered a legible date, don’t edit the date.

    3. If more than one date is present, underline the earliest date.

    4. If the Date of Issue is before 01011985, blank or you can’t perfect it from attachments, edit ERS AC 211.

  8. Part I, Line 8, Name of Issue

    1. If blank edit from attachments.

    2. If unable to perfect, leave blank.

  9. Part I, Line 9, CUSIP Number

    1. The CUSIP number is a combination of nine alpha and numeric characters.

    If Then
    blank, 1) Perfect from attachments.
    2) If you can;t perfect it, leave blank.
    less than nine characters, 1) Don’t edit.
    more than one number is present, 1) Underline the largest number.
    2) Refer to the note below for determining the largest CUSIP number.
    For purposes of determining the largest CUSIP number, refer to the 7th and 8th digits and sort. Characters run from 0-9 and A-Z so there are 36 characters available for both the 7th and 8th digits.

    Example:

    The first number would be 00, then 01, 01, 03, etc.; 1A, 1B, 1C, etc.; A0, A1, A2, etc,; or DB, DC, DE, etc.

  10. Part II, Lines 11a – 20c, Type of Issue

    If Then
    Part II, line 11q (other) has the wording "Midwestern Disaster Exempt Facility Bonds" present or contained in the attachments, Edit line 11q to read 11y.
    Part II, line 11q (other) has the wording "Recovery Zone Facility Bond" present or contained in the attachments, Edit CCC "N" on the form.
    Part II, line 11q (other) has the wording "Hurricane Ike Exempt Facility Bonds" present or contained in the attachments, Edit line 11q to read 11z.
    more than one bond is listed on line 11q (Other), Split the dollar amount between the number of bonds listed and follow line 11q or 20c instructions above.
    Part II, line 20c (other) has wording similar to any of the following:
    - Clean Renewable Energy Bond
    - Qualified Zone Academy Bond
    - Qualified Energy Conservation bond
    - Midwestern Disaster Tax Credit Bond
    - Qualified School Construction Bond
    - Qualified School construction Bonds (Indian Schools),
    Edit ERS AC 211, corresponding for a Form 8038-TC.
    Part II, line 20c (other) has wording similar to "2008 Housing Act Qualified Housing Issue under 142" , 1) Edit line 20c and edit the amount to line 11q.
    2) Edit line 11q to read 11x.
    Part II, line 20c (other) has wording similar to "2008 Housing Act Qualified Housing Issue under 143" , edit line 20c to read 20z.
    Part II, line 12b (other) has the wording "Midwestern Disaster Mortgage Bonds" present or contained in the attachments, edit line 12b to read 12c.
    Part II, line 20c (other) has the wording "Gulf Zone Advance Refunding Bond" present or contained in the attachments, convert line 20c to read 20a.
    Part II, line 12b (other) has the wording "Hurricane Ike Mortgage Bonds" present or contained in the attachments, edit line 12b to read 12d.
    more than one bond is listed on line 20c (other), Split the dollar amount between the number of bonds listed and follow line 20c or 11q instructions.
    there’s two money amounts present, and one of the amounts is listed as "Other" on line 20c, 1) Compare the issue prices in Part II, lines 11a - 20c against the issue price in Part III, line 21(b).
    2) If all three match, circle out the money amount on line 20c.
    the "Type of Issue" and "issue price" are blank, and Part III, line 21(b) has an entry, edit the amount from Part III, line 21(b) to Part II, line 20c.
    Part II, lines 11a - 20c is blank, and you can’t perfect it, edit ERS AC 211.
  11. Part III, Line 21, Column (a), Final Maturity Date.

    1. Blank, zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    a legible date is present, no editing required.
    more than one date is present, underline the latest date
    blank, perfect from attachments.
    the maturity date is the same as or before the date of issue, 1) Circle out the final maturity date.
    2) Edit ERS AC 211.
    you can’t perfect it, edit ERS AC 211.
    the final maturity date contains an invalid year (earlier than 19500101 or after 20991231), 1) Perfect from attachments.
    2) If you can’t perfect the invalid year , edit ERS AC 211.
  12. Part III, Line 21, Column (b), Entire Issue Price

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    blank, 1) Perfect by adding Part II, lines 11a - 20c and
    2) Edit in Part III, line 21, Column (b).
    you can't perfect it, Edit ERS AC 211.
  13. Part III, Line 21, Column (e), Yield Percentage

    1. The entry can be in decimals out to the 4th position as XX.XXXX and must be edited as such. Circle out all alpha characters (i.e., VR) if present.

      Example:

      - Line entry is five and one half, edit 05.5000.
      - Line entry is 10 3/4, edit 10.7500.
      - Line entry is 5.26, edit 05.2600.

    2. If blank, edit from attachments.

    3. If you can’t perfect it, leave blank.

  14. Part IV, Line 23, Issue Price of Entire Issue

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. Edit the amount from Part III, line 21, Column (b).

  15. Part IV, Line 29, Add lines 24 through 28, Total Proceeds

    1. Compute line 29 by adding lines 24-28.

    If Then
    line 29 is blank, and there are no entries on lines 24 through 28, leave blank.
    line 29 is blank, and there are entries on lines 24 through 28, add the amounts on lines 24 through 28 and enter the total in Part IV, line 29.
    there is an amount on line 29, and lines 24-28 are blank, enter the amount from line 29 to line 24.
    the total of lines 24-28 don’t equal the amount on line 29, enter the total of lines 24-28 on line 29.
  16. Part IV, Line 30, Non-refunding Proceeds of the Issue

    1. If line 30 is zero or blank, subtract line 29 from line 23.

    2. Enter the result in Part IV, line 30.

  17. Part V, Line 32a-d, NAICS Code and NAICS Amount of Non-refunding Proceeds

    If Then
    a code and/or an amount is present, and the corresponding code or amount is missing (zero isn’t acceptable), 1) Perfect from attachments
    2) If your can’t perfect it, edit a "1" in the amount.

    Note:

    Leave the entry in the location it appears.

    Example:

    If entries are shown in the third code and amount positions, don’t move the entries to the first code and amount positions.

    there are no codes or amounts present, perfect from attachments.
    you can’t perfect it, leave blank.
  18. Part VI, Line 33, Remaining Weighted Average Maturity Currently Refunded Years

    1. If blank, edit from attachments.

    2. If more than one year is present, edit the first year.

    3. If you can’t perfect it, leave blank.

  19. Part VI, Line 35, Last Date on which the Refunded Bonds will be Called

    If Then
    the filer entered a legible date, Don’t edit the date.
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    more than one date is present, Underline the latest date shown on Line 35.
  20. Part VI, Line 36, Date(s) the Refunded Bonds were Issued

    If Then
    the filer entered a legible date, Don’t edit.
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    more than one date is present, Underline the earliest date shown on line 36.
  21. Part VII, Line 37, Name of Governmental Unit(s) Approving Issue

    If Then
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    more than one name is listed, 1) Underline the first name shown on line 37.
  22. Part VII, Line 38, Issue Designation under section 265(b)(3) check box

    1. This field is valid if marked or blank.

  23. Part VII, Line 39, Election to pay a penalty check box

    1. This field is valid if marked or blank.

  24. Part VII, Line 40a, Identification of a hedge check box

    1. This field is valid if marked or blank.

  25. Part VII, Line 41 Hedge is super integrated check box.

    1. This field is valid if marked or blank.

  26. Part VII, Line 42b, Final Maturity Date of the GIC

    If Then
    filer entered a legible date, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 42b, leave blank.
    more than one date is present, underline the latest date shown on line 42b.
  27. Part VII, Line 43, Issuer Established procedures for non-qualified bonds check box.

    1. This field is valid if marked or blank.

  28. Part VII, Line 44, Issuer established procedures to monitor requirements of section 148 check box.

    1. This field is valid if marked or blank.

  29. Part VII, Line 45b, Date Official Intent was adopted.

    If Then
    the filer entered a legible date, Don’t edit.
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    more than one date is present, Underline the earliest date shown on Line 45b.
  30. Part VII, Line 46, Issue Redevelopment Exempt Box/ Primary Private User Name/ Primary Private User EIN check box.

    If Then
    the box is marked, and a primary private user name and EIN is present, no editing required.
    the box is marked, and more than one name and EIN is listed, Edit the first valid primary private user name on the line marked "Name" and EIN on the line marked "EIN" .
    the box is marked, and only a name or EIN is listed, no editing is required.
    the box isn’t checked, and the Primary Private User Name and/or EIN is listed, 1) Edit an "X" in the line 46 check box.
    2) Edit the first valid primary private user name on the line marked "Name" and EIN on the line marked "EIN"
    the check box, name, and EIN are all blank, No editing is required.
    Leave blank.
  31. Part VIII, Line 47, Amount of State Volume Cap Allocated to the Issuer

    If Then
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    an amount is present on line 47, a State certification must be attached to the return. If not attached, edit ERS AC 211.
  32. Part VIII, Line 49b, Volume Cap Carryforward Election Amount

    If Then
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    an amount is present on line 49b, a copy of Form 8328 must be attached to the return. If not attached, Edit ERS AC 211.
  33. Part VIII, Line 51a, Volume Cap Issue Section 1394(f) Amount

    If Then
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    an amount is present on line 51a, a Local Government certification must be attached to the return. If not attached, Edit ERS AC 211.
  34. Part VIII, Line 52, Volume Cap Issue Section 142(k)(5) Amount

    If Then
    blank, 1) Edit from attachments.
    2) If you can’t perfect it, leave blank.
    an amount is present on line 52, a State certification must be attached to the return. If not attached, Edit ERS AC 211.
  35. Form 8038, Signature

    If Then
    only the signature is missing, edit ERS AC 225.
  36. Paid Preparer Social Security Number (SSN) or Preparer's Tax Identification Number (PTIN)

    1. The Preparer's SSN (201006 revision) or PTIN is located to the right of the Preparer's Signature in the PTIN box (Preparer's SSN or PTIN box for 201006 revision) at the bottom-right corner of Form 8038, page 3 (page 2 for 201006 revision).

    2. The preparer's SSN is a nine-digit number. Circle the SSN if all zeroes or all nines.

    3. A PTIN begins with a “P”, followed by an eight digit number (e.g., PXXXXXXXX). Circle the PTIN if all zeroes or all nines.

  37. Paid Preparer EIN

    1. The Preparer's EIN is located below the PTIN box (Preparer's SSN or PTIN box (201006 revision) at the bottom-right corner of Form 8038, Page 3 (page 2 for 201006 revision).

    2. The preparer's EIN is a nine-digit number. Circle the EIN if all zeroes or all nines.

  38. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Preparer’s phone number is more than 10 digits, no action is required.

    4. If the Paid Preparer's phone number is incomplete, illegible, or less than 10 digits, circle the phone number.

Form 8038-G

  1. Transcribe all money amount fields in dollars only.

  2. For form revisions before 09-2011, see Exhibit 3.11.26-3 , Prior Year Conversion Chart.

  3. Form 8038-G is due on or before the 15th day of the 2nd calendar month (1 month and 15 days) after the close of the calendar quarter in which the bond is issued.

  4. Don’t edit a tax period on Form 8038-G. The transcribed "Date of Issue" generates the tax period.

  5. Always perfect the entity information.

  6. Part I, Line 5, Report Number

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. The valid range for this form is 300 - 399.

    If the report number Then
    appears to be edited by an IRS employee (i.e., reprocessable document, TEB agent, GECU) don’t change the report number.
    is blank or has an existing number that doesn't appear to be edited by IRS, circle out the existing number and enter a report number of 300-399 based on the location of the document in the batch.
  7. Part I, Line 7, Date of Issue

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    the filer entered a legible date, don’t edit.
    the Date of Issue is blank, edit from attachments.
    more than one date is present, underline the earliest date.
    the Date of Issue is before to 01011985, edit the Date of Issue to 01011985.
    you can’t perfect the Date of Issue, edit ERS AC 211.
  8. Part I, Line 9, CUSIP Number

    1. The CUSIP number is a combination of nine alpha and numeric characters.

    If Then
    blank, 1) Perfect from attachments.
    2) If you can't perfect it , leave blank.
    less than nine characters, don’t edit.
    more than one number is present, 1) Underline the largest number.
    2) Refer to the note below for determining the largest CUSIP number.
    For purposes of determining the largest CUSIP number, refer to the 7th and 8th digits and sort. Characters run from 0-9 and A-Z so there are 36 characters available for both the 7th and 8th digits.

    Example:

    The first number would be 00, then 01, 01, 03, etc.; 1A, 1B, 1C, etc.; A0, A1, A2, etc,; or DB, DC, DE, etc.

  9. Part II, Lines 11 - 18, Type of Issue

    Note:

    There may be more than one type of issue per bond. Transcribe each type of issue amount if present.

    If Then
    Part II, line 18 (other) has wording similar to the following,
    - Build America Bonds (tax credit)
    - Build America Bonds (payment option)
    - Recovery Zone Economic Development Bonds (payment option),
    edit ERS AC 211, corresponding for Form 8038-B.
    Part II, line 18 (other) has wording similar to the following:
    Tribal Economic Development Bonds,
    edit CCC "H" .
    there are two money amounts present, and one of the amounts is listed as "other" on line 18, 1) Compare the issue prices in Part II, lines 11 - 18 against the issue price in Part III, line 21(b).
    2) If all three match, circle out the money amount on line 18.
    the type of issue is indicated, and the issue price is blank and cannot be perfected from Part III, line 21(b), edit ERS AC 211.
    the type of issue and the issue price are blank, but line 19 and/or 20 is checked, and line 19 and/or 20 is checked, and
    Part III, line 21(b) has an entry,
    edit the amount from Part III, line 21(b) to Part II, line 18.
    the type of issue and the issue price are blank, and line 19 and/or 20 isn’t checked, edit ERS AC 211.
    Part II, lines 11-18 are blank, perfect from attachments.
    Part II, lines 11-18 are blank, and can’t be perfected, edit ERS AC 211.
  10. Part III, Line 21, Column (a), Final Maturity Date

    1. Blank, zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    a legible date is present, no editing required.
    more than one date is present. underline the latest date
    blank, perfect from attachments.
    the maturity date is the same as or before the date of issue, 1) Circle out the final maturity date.
    2) Edit ERS AC 211.
    the final maturity date contains an invalid year (earlier than 19500101 or after 20991231), 1) Perfect from attachments.
    2) If you can’t perfect the invalid year , edit ERS AC 211.
  11. Part III, Line 21, Column (b), Entire Issue Price

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    blank, 1) Perfect by adding Part II, lines 11 - 18.
    2) Edit amount to Part III, line 21, column (b).
    you can’t perfect it, Edit ERS AC 211.
  12. Part III, Line 21, Column (e), Yield Percentage

    1. The entry can be in decimals out to the 4th position as XX.XXXX. Edit as such. Circle out all alpha characters (i.e., VR) if present.

      Example:

      - Line entry is five and one half, edit 05.5000.
      - Line entry is 10 3/4, edit 10.7500.
      - Line entry is 5.26, edit 05.2600.

    2. If blank, edit from attachments.

    3. If you can’t perfect it, leave blank.

  13. Part IV, Line 23, Issue Price of Entire Issue

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    blank, Edit the amount from Part III, line 21, Column (b) to Part IV, line 23.
    Part III, line 21, column (b) is blank, Edit ERS AC 211.
  14. Part IV, Line 29, Add lines 24 through 28, Total Proceeds

    If Then
    line 29 is blank, there are no entries on lines 24 through 28, leave blank.
    line 29 is blank, and there are entries in lines 24 through 28, 1) Add the amounts on lines 24 through 28.
    2) Enter the total in Part IV, line 29.
    there is an amount on line 29, and lines 24 - 28 are blank, enter the amount from line 29 on line 24.
    the total of lines 24-28 don’t equal the amount on line 29, enter the total of lines 24-28 on line 29.
  15. Part IV, Line 30, Non-refunding Proceeds of the Issue

    1. If line 30 is blank, N/A or zero, subtract line 29 from line 23.

    2. Enter the result in Part IV, line 30.

  16. Part V, Line 31, Remaining Weighted Average Maturity Currently Refunded Years

    1. If blank, edit from attachments.

    2. If it can’t be perfected, leave blank.

  17. Part V, Line 33, Last Date on which the Refunded Bonds will be Called

    If Then
    filer entered a legible date, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 33, leave blank.
    more than one date is present, underline the latest date shown on line 33.
  18. Part V, Line 34, Date(s) the Refunded Bonds were Issued

    If Then
    filer entered a legible date, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 34, leave blank.
    more than one issue date is present, underline the earliest issue date on line 34.
  19. Part VI, Line 36b, Final Maturity Date of the GIC

    If Then
    filer entered a legible date, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 36b, leave blank.
    more than one date is present, underline the latest date shown on line 36b.
  20. Form 8038-G - Signature

    If Then
    only the signature is missing, edit ERS AC 225.
  21. Paid Preparer Social Security Number (SSN) or Preparer Tax Identification Number (PTIN)

    1. The Preparer's SSN (201005 revision) or PTIN is located to the right of the Preparer's Signature in the PTIN box (Preparer's SSN or PTIN box for 201005 revision) at the bottom-right corner of Form 8038-G, page 2.

    2. The Preparer's SSN is a nine-digit number. Circle the SSN if all zeroes or all nines.

    3. A PTIN begins with a "P" , followed by an eight-digit number (e.g., PXXXXXXXX). Circle the PTIN if all zeroes or all nines.

  22. Paid Preparer Employer Identification Number (EIN)

    1. The Preparer's EIN is located below the preparer's SSN/PTIN box (Preparer's SSN or PTIN box for 20201005 revision) at the bottom-right corner of Form 8038-G, Page 2.

    2. The Preparer's EIN is a nine-digit number. Circle the EIN if all zeroes or all nines

  23. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Preparer's phone number is more than 10 digits, no action is required.

    4. If the Paid Preparer's phone number is incomplete, illegible, or less than 10 digits, circle the phone number.

Form 8038-GC

  1. For form revisions before 01/2012, see Exhibit 3.11.26-3, Prior Year Conversion Chart.

  2. All money fields are transcribed in dollars only.

  3. Always perfect the entity information.

  4. Tax Exempt Governmental Obligations that aren’t reported on a separate 8038-GC must be reported on a consolidated return, reporting all issues issued within the calendar year. These returns, Form 8038-GC (single) and Form 8038-GC (consolidated) have different due dates. To determine the correct due date, refer to the table below and Exhibit 3.11.26-2 .

    Month of Issuance Quarter Ending Date Due Date
    (Single Issue)
    Due Date
    (Consolidated Returns)
    January
    February
    March
    March 31 05/15 02/15
    April
    May
    June
    June 30 08/15 02/15
    July
    August
    September
    September 30 11/15 02/15
    October
    November
    December
    December 31 02/15 02/15
  5. Edit the tax period (including current year returns) in YYMM format below the OMB number on Form 8038-GC. Use the "Issue Date" located in Part II, line 8b to determine the tax period.

    If Then
    the issue date is missing, use the signature date.
    the signature date is missing, use the IRS received date minus ten days.
    the tax period is before 8501 or you can’t perfect the Issue Date , edit ERS AC 211.
  6. Part I, Line 5, Report Number

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. The valid range for this form is 500-599.

    If Then
    the report number appears to be edited by an IRS employee (i.e., reprocessable document, TEB agent, GECU), don’t change the report number.
    the report number is blank or has an existing number that doesn't appear to be edited by IRS, 1) Circle out the existing number.
    2) Enter a report number of 500-599 based on the location of the document in the batch.

    Exception:

    If the form is a reprocessable document received with Form 3893, or referred by another area using Form 12634 (or other routing form), use the report number edited on the return. Don’t change the report number. If a report number hasn’t been edited, follow procedures above.

  7. Part II, Description of Obligations, Single or Consolidated Check Box

    Note:

    You must follow these instructions as the due date on Form 8038-GC is computed based on the checked box.

    1. This field is invalid if blank. At least one box must be marked.

    If Then
    the filers' original entry on Part II, line 8b, before editing has a specific date other than 01/01/YYYY,
    (Example: 03/15/2010 or 03/2010)
    edit an X in the single issue check box.
    the filer's original entry on Part II, line 8b, before editing has the specific date of 01/01/YYYY,
    (Example: 01/01/2010)
    edit an "X" in the consolidated box.
    the filers' original entry on Part II, line 8b, before editing has only a year,
    (Example: 2010)
    edit an X in the consolidated box
    there is no entry in Part II, line 8b, edit ERS AC 211.
  8. Part II, Line 8a, Entire Issue Price

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    blank, edit the total of lines 9a through 9k.
    you can’t perfect Part II, line 8a , edit ERS AC 211.
  9. Part II, Line 8b, Issue Date

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    the filer entered a legible date, don’t edit.
    more than one date is present, underline the earliest date.
    the Date of Issue is before to 01011985, edit the Date of Issue to 01011985.
    the Date of Issue is a year only (i.e., 2011) or blank and you can’t perfect it, edit ERS AC 211.
  10. Part II, Line 9a through 9k, amount of reported obligations.

    If Then
    lines 9a through 9k are blank, edit from attachments.
    lines 9a through 9k are blank, and you can’t perfect it, leave blank.
    the there are amounts on line(s) 9a-9k, and you can’t determine which specific line the amount relates to, 1) Add the amounts on lines 9a-9k.
    2) Enter the total amount on line 8.
  11. Part II, Line 10, Issuer has Designated any Issue under Section 265(b)(3)(B)(i)(III) Check Box

    1. This field is valid if marked or blank.

  12. Part II, Line 11, Issuer has elected to Pay a Penalty in Lieu of Arbitrage Rebate Check Box

    1. This field is valid if marked or blank.

  13. Form 8038-GC, Signature

    If Then
    only the signature is missing, edit ERS AC 225.
  14. Paid Preparer Social Security Number (SSN) or Preparer Tax Identification Number (PTIN)

    1. The Paid Preparer's SSN (200905 revision) or PTIN is located to the right of the Preparer's Signature in the PTIN box (Preparer's SSN or PTIN box for 200905 revision) at the bottom-right corner of Form 8038-GC, page 1.

    2. The Preparer's SSN is a nine-digit number. Circle the SSN if all zeroes or all nines.

    3. A PTIN begins with a "P" , followed by an eight-digit number (e.g., PXXXXXXXX).

  15. Paid Preparer Employer Identification Number (EIN)

    1. The Preparer's EIN is located below the PTIN box (Preparer's SSN or PTIN box for 200905 revision) at the bottom-right corner of Form 8038-GC page 1.

    2. The preparer's EIN is a nine-digit number. Circle the EIN if all zeroes or all nines.

  16. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Preparer's phone number is more than 10 digits, no action is required.

    4. If the Paid Preparer's phone number is incomplete, illegible, or less than 10 digits, circle the phone number.

Form 8038-T

  1. Transcribe all money amount fields in dollars only, with the exception of line 23, (transcribed in dollars and cents).

  2. For form revisions before to 04/2011, see Exhibit 3.11.26-3 , Prior Year Conversion Chart.

  3. Don’t edit the tax period. The transcribed "Date of Issue" generates the tax period on Form 8038-T.

  4. Form 8038-T remittance is identified as a green rocker money amount. If a green rocker amount is present on a tax exempt bond form other than Form 8038-T, proceed as follows:

    1. Prepare a dummy 8038-T and attach the original form behind the dummy Form 8038-T.

    2. Route the dummy Form 8038-T to Receipt and Control by attaching Form 4227. Annotate "move green rocker money amount to Form 8038-T" .

  5. If we receive multiple Forms 8038-T (separate issues) attached to one another, and only the top document has a DLN and green rocker remittance, send the documents back to Receipt & Control, Deposit unit. They’ll cancel the DLN, correct the money and issue new DLNs for each of the returns.

  6. If Form 8038-T is annotated "Special Yield Reduction Payment Made Pursuant to Revenue Procedure 95-47" (or similar verbiage) in the top margin of the return, refer to the procedures outlined below.

    If Then
    "Rev. Proc 95-47" is present at the top of Form 8038-T, 1) Photocopy the return, attachment(s), and envelope.
    2) Annotate on return "Copy sent to TEB." in lower left hand margin of form.
    3) Forward the copy to the TEB CPM at the address shown below.
    Internal Revenue Service
    1111 Constitution Ave. NW
    SE:T:GE:TEB:CPM
    NCA-533-08
    Washington, D.C. 20224
    4) Continue processing the return.
  7. Always perfect the entity information.

  8. Part I, Line 4, Report Number

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. The valid range for this form is 700 - 799.

    If Then
    the report number appears to be edited by an IRS employee (i.e., reprocessable document, TEB agent, GECU), don’t change the report number.
    the report number is blank or has an existing number that doesn't appear to be edited by IRS, 1) Circle out the existing number.
    2) Enter a report number of 700-799 based on the location of the document in the batch.

    Exception:

    If the form is a reprocessable document received with Form 3893, or referred by another area using Form 12634 (or other routing form), use the report number edited on the return. Don’t change the report number. If a report number hasn’t been edited, follow procedures above.

  9. Part I, Line 6, Date of Issue

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    the filer entered a legible date, don’t edit.
    the Date of Issue is blank, edit from attachments.
    If more than one date is present, underline the earliest date.
    the Date of Issue is before 01011985, edit ERS AC 211.
    you can’t perfect the Date of Issue,
  10. Part I, Line 8, CUSIP Number

    1. The CUSIP number is a combination of nine alpha and numeric characters.

    If Then
    blank, 1) Perfect from attachments.
    2) If you can’t perfect it, leave blank.
    less than nine characters, Don’t edit.
    more than one number is present, 1) Underline the largest number.
    2) Refer to the note below for determining the largest CUSIP number.
    For purposes of determining the largest CUSIP number, refer to the 7th and 8th digits and sort. Characters run from 0-9 and A-Z so there are 36 characters available for both the 7th and 8th digits.

    Example:

    The first number would be 00, then 01, 01, 03, etc.; 1A, 1B, 1C, etc.; A0, A1, A2, etc,; or DB, DC, DE, etc.

  11. Part I, Line 11, Entire Issue Price

    1. A zero, N/A, dash or none aren’t acceptable entries.

    If Then
    blank, edit from attachments.
    you can’t perfect Part I, line 11, edit ERS AC 211.
  12. Part II, Line 12, Computation Date to which this Payment Relates

    If Then
    line more than one date is present, edit the latest date.
    blank, edit from attachments.
    you can’t perfect Part I, line 12, leave blank.
    the computation date is a date later than the current date, 1) Delete the computation date.
    2) Photocopy the return, envelope and attachment(s).
    3) Annotate "Copy Sent to TEB" on the return and continue processing the document.
    4) Complete Form 3210 and include the EIN, tax period and report number of each return. Write a brief explanation as to why the copies are being routed.
    5) Send the copy within 21 days to the address shown below.
    Internal Revenue Service
    1111 Constitution Ave., NW
    SE:T:GE:TEB:CPM
    NCA-533-08
    Washington, D.C. 20224
    6) Continue processing the return.
  13. Part II, Line 13, Arbitrage Rebate Payment Check Box

    1. This field is valid if marked or blank.

  14. Part II, Line 14, Yield Reduction Payment Check Box

    1. This field is valid if marked or blank.

  15. Part III, Line 16, Number of Months Since Date of Issue Check Boxes

    1. This field is valid if marked or blank.

  16. Part III, Line 18, Date of Termination Election

    1. This field is valid if blank.

    2. If the filer entered a legible date, don’t edit.

  17. Part IV, Line 20, Does Failure to Pay Timely Qualify for Waiver of Penalty Check Box

    1. This field is valid if marked or blank.

  18. Part V, Line 23, Total Payment Amount

    1. Edit in dollar and cents.

      If Then
      blank, add lines 13, 14, 15, 17, 19, 21, 22 and edit amount to line 23.
      Part II, lines 13 - 15, Part III, lines 17 and 19, and Part IV, lines 21 and 22 are blank, and you can’t perfect it from attachments, edit the green rocker remittance amount on Part V, line 23.
      Part II, lines 13 - 15, Part III, lines 17 and 19, and Part IV, lines 21 and 22 are blank, and there isn’t a green rocker remittance amount, leave Part V, line 23 blank.
      line 23 is other than blank, and there are amounts present on lines 13 through 22, add lines 13 through 22 and edit amount to line 23.
      Part V, line 23 indicates a negative (-) amount, and a green rocker remittance amount is present, circle out the negative symbol (-) and continue processing.
      Part V, line 23 indicates a negative (-) amount, and a green rocker remittance amount isn’t present, circle out the negative amount and continue processing.
  19. Part VI, Line 28, Is the Issue a Variable Rate Issue Check Box

    1. This field is valid if marked or blank.

  20. Part VI, Line 29, Did the Issuer Enter into a Hedge Check Box

    1. This field is valid if marked or blank.

  21. Part VI, Line 30, Were Gross Proceeds Invested in a GIC Check Box

    1. This field is valid if marked or blank.

  22. Part VI, Line 31, Were any Gross Proceeds Invested Beyond an Available Temporary Period Check Box

    1. This field is valid if marked or blank.

  23. Part VI, Line 32, Calculation for Filing of this Form Prepared by Check Box

    1. This field is valid if marked or blank.

  24. Form 8038-T, Signature

    If Then
    only the signature is missing, edit ERS AC 225.
  25. Paid Preparer's Preparer Tax Identification Number (PTIN)

    1. The Paid Preparer's PTIN is located to the right of the Preparer's Signature in the PTIN box at the bottom-right corner of Form 8038-T, page 1.

    2. A PTIN begins with a P, followed by an eight-digit number (e.g., PXXXXXXXX).

  26. Paid Preparer Employer Identification Number (EIN)

    1. The Paid Preparer's EIN is located below the PTIN box at the bottom-right corner of Form 8038-T, page 1.

    2. The Paid Preparer's EIN is a nine-digit number. Circle the EIN if all zeroes or all nines

  27. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Paid Preparer's phone number is more than 10 digits, no action is required.

    4. If the Paid Preparer's phone number is incomplete, illegible, or less than 10 digits, circle the phone number.

Secured Delinquent Form 8038-T
  1. The Examination or Compliance Program Management Divisions occasionally secures delinquent original Form 8038-T returns from the filer.

  2. These returns are identifiable by the words written on the top of the form similar to "Delinquent Return Secured by TEGE."

  3. Don’t change the report number entered on the secured return. Edit all other applicable information as you would a non-secured return.

  4. Secured delinquent returns require expedite processing. If found in a regular (11 day cycle) batch, pull out for special handling for ISRP walk through.

  5. Secured delinquent Forms 8038-T must be coded with a CCC "7" to stop a CP 142 notice from generating, but don’t photocopy and forward to TEB CPM. If a CCC "7" isn’t present, edit one in Part II, line 12 on the dotted portion of the return.

Form 8328

  1. Transcribe all money amount fields in dollars only.

  2. Edit the tax period in YY12 format below the OMB number on Form 8328. If the return is for the current tax year or blank, edit the calendar year preceding the year the return is filed to determine the tax period (e.g., IRS received date is February 15, 2012, then edit the tax period to be December 31, 2011). If a calendar year is other than current or blank, edit the tax period as shown on the return (e.g., calendar year is 2009, edit tax period as 0912).

  3. Reasonable cause or Rev. Proc. 88-10, Rev. Proc. 2002-48 or Rev. Proc. 90-11 doesn’t apply to this form.

  4. Form 8328 is due the 15th of the second month (1 month and 15 days) following the end of the calendar year.

  5. Always perfect the entity information.

  6. Part I, Report Number

    1. A zero, N/A, dash or none aren’t acceptable entries.

    2. The valid range for this form is 900 - 999.

    If the report number Then
    appears to be edited by an IRS employee (i.e., reprocessable document, TEB agent, GECU), don’t change the report number.
    is blank or has an existing number that doesn't appear to be edited by IRS, 1) Circle out the existing number.
    2) Enter a report number of 900-999 based on the location of the document in the batch.

    Note:

    If Form 8328 has wording written across the top similar to "Carryforward of 2008 Housing Act Volume Cap" edit "999" as the report number no matter where the document is located in the batch.

    Exception:

    If the form is a reprocessable document received with Form 3893, or referred by another area using Form 12634 (or other routing form), use the report number edited on the return. Don’t change the report number. If a report number hasn’t been edited, follow procedures above.

  7. Part II, Line 1, Total Volume Cap

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If And Then
    blank, perfect from attachments.
    Part III, line 15 has an entry, edit "1" in Part II, line 1.
    cannot be perfected, edit ERS AC 211.
  8. Part II, Line 5, Total Volume Cap

    If And Then
    line 5 is blank, there aren’t entries in lines 2 through 4, leave blank.
    line 5 is blank, there are entries in lines 2 through 4, add the amounts on lines 2 through 4, enter the total in Part II, line 5.
    there is an amount on line 5, lines 2 - 4 are blank, enter the amount from line 5 to line 2.
  9. Part II, Line 6, Unused Volume Cap

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. Compute by subtracting Line 5 from Line 1.

    If Then
    blank, perfect from attachments.
    blank, and Part III, line 15 has an entry, edit "1" in Part II, line 6.
    blank, and you can’t perfect it, edit ERS AC 211.
  10. Part II, Line 11, Total Carryforward Amount

    1. Compute by adding Lines 7 through 10j, not to exceed the amount on line 6.

      If Then
      the total of lines 7 through 10j is greater than line 6, enter the amount from line 6 in line 11.
      line 11 is blank, and and there are entries in lines 7 - 10j, 1) Add the amounts on lines 7 through 10j.
      2) Compare the total of lines 7 - 10j, to the amount on line 6.
      3) If the total of lines 7 - 10j is equal to or less than the amount on line 6, enter the total of lines 7 through 10j in line 11.
      line 11 and lines 7 through 10j are blank, 1) Enter a "1" in line 11.
      2) Photocopy the return, envelope and attachment(s).
      3) Annotate "Copy Sent to TEB" on the return and continue processing the document.
      4) Complete Form 3210 and include the EIN, tax period and report number of each return. Provide a brief explanation as to why the copies are being routed.
      5) Send the copy within 21 days to:
      Internal Revenue Service
      1111 Constitution Ave., NW
      SE:T:GE:TEB:CPM
      NCA-533-08
      Washington, D.C. 20224
  11. Part III, Line 14, Unused Volume Cap Available for Carryforward

    1. Compute by subtracting line 13 from line 12.

    If Then
    line 14 is blank, and there are entries on line 12 and line 13, 1) Subtract line 13 from line 12.
    2) Enter the amount in line 14.
    line 12 and line 13 are blank, Leave line 14 blank.
  12. Part III, Line 15, Amount elected to Carryforward

    If Then
    blank, edit from attachments.
    line 1, line 6, and line 11 have amounts, and line 15 is blank, leave blank.
    the amount on line 15 is greater than the amount on line 14, enter the amount on line 14 in line 15.
    amount on line 15 is equal to or less than the amount on line 14, enter the amount on line 15.
    lines 1, 6, and 11 are blank, and lines 14 and 15 are also blank, Edit ERS AC 211.
  13. Form 8328, Signature

    If Then
    only the signature is missing, edit ERS AC 225.

Form 8038-CP

  1. Do not edit a tax period on Form 8038-CP. The transcribed "Interest Payment Date" generates the tax period. The first valid tax period is 02/17/2009. If a tax period (IPD) is not present, refer to paragraph (7) below.

  2. All money fields is transcribed in dollars and cents.

  3. Form 8038-CP requires "expedite processing" to ensure the refund is sent out within 45 days from the received date (6 day cycle). If found in a batch other than 6 day cycle, pull out for special handling for “ISRP walk through”.

  4. Refer to IRM 3.11.26.2.8.2 for Form 8038-CP statute procedures.

  5. Form 8038-CP is a refund return and the 45-day jeopardy / $10 million dollar refunds apply. See IRM 3.11.26.2.8.6 Form 8038-CP Refund Return / 45-day Jeopardy / $10 Million Dollar Refunds for additional information.

  6. During the editing process, if you need to contact GECU for correction or clarification on one of the items they have edited refer to the following procedures.

    1. Contact is initiated by the Code and Edit lead (or back-up) to the GECU lead through secured email.

    2. Attach a scanned copy of the Form 8038-CP to the secured email and provide an explanation as to what needs to be corrected on the return (i.e., No report number, invalid EIN, etc.).

    3. Copy (cc) these individuals on the email:
      - GECU manager
      - Code and Edit OSPC P&A analyst
      - TEGE HQ analyst with oversight of the TEB program

    4. GECU will provide a response within 24 hours. If a response is not received within 24 hours, notify the OSPC P&A analyst who will contact the GECU manager.

  7. The following fields must be edited by GECU prior to receipt in Code and Edit. If these fields haven’t been edited or require additional research, contact GECU via secured email as outlined above. GECU will provide a response within 24 hours. The GECU manager, Submission Processing Code and Edit P&A analyst and the TEGE HQ analyst with oversight of this program must also be copied (cc) on the email.

    • Part I, line 1, Payee name

    • Part I, line 2, Payee EIN

    • Part II, line 10, Report Number

    • Part III, line 18, Interest Payment Date

  8. A return may also be annotated with "SOL" (Statute of Limitations) or "Duplicate" (if applicable) in the top left margin of the Form 8038-CP. This editing is done by GECU. If the return is a statute of limitation, (SOL), then CCC "O" will also be edited in red on the document.

    If Then
    "SOL" is annotated on the return, 1) Edit CCC "W" to bypass Statutes.
    2) Edit CCC "O" on the return if not present.
    a statute issue is not identified by GECU, 1) Route to return to the Statute unit for clearance.
    2) Email a copy of the return to GECU prior to routing the return or to Statutes for review.
    3) Edit CCC "O" on all Form 8038-CP statute returns.
    "Duplicate" or "Amended" is annotated on the return, route to Accounts Management (MS: 6276).
  9. Always perfect the entity in Part I. Refer to 3.11.26.2.7, General Entity Perfection, for additional information.

  10. The Part I entity area on a Form 8038-CP identifies the Payee or entity that receives the credit payment. The entity area in Part I contains the following lines 1, 2, 3, and 4. Always perfect these lines as needed.

    1. Name of entity to receive credit payment (line 1).

    2. Employer Identification Number (line 2).

    3. Street address (line 3).

    4. City, town or post office, state and ZIP code (line 4).

  11. Edit CCC "C" in Part III, line 19a on the dotted portion of Form 8038-CP. CCC "C" must be edited on all Forms 8038-CP. This Indicates the return is subject to the sequestration decrease per the requirements of the Balanced Budget and Emergency Deficit Control Act of 1985, as amended, relating to certain automatic reductions effective March 1, 2013.

  12. During annual implementation of the new sequestration percentage rate it will be necessary to hold all Forms 8038-CP until the revised rate is programmed. This normally occurs in September and October. SERP Alerts will be issued providing specific dates when the time approaches. Code and Edit will follow normal procedures in editing the returns. Upon completion, the C&E clerk will record all pertinent information onto an Excel spreadsheet and provide it to the P&A analyst who has oversight of Rejects. The P&A analyst will monitor the returns to ensure credit payments are refunded prior to the Interest Payment Date (IPD). Rejects will issue manual refunds as necessary during the holding period in order to meet an IPD at the applicable sequestration percentage rate.

  13. If a reply to the 4617c letter is attached to a Form 8038-CP take the following action.

    1. Pull the return from the batch.

    2. Attach Form 4227 and route to Rejects.

    3. Annotate "4617c Reply" on the Form 4227.

  14. Name Control, Part I, line 1

    1. The Name Control consists of four or less alpha and/or numeric characters derived from the first name line.

    2. Valid characters are alpha, numeric, ampersand (&), hyphen (-), and blank. However, blanks are only valid in the last three positions.

    3. Perfect the name control by editing or underlining the first four characters of the name in Part I, line 1.

  15. Part 1, line 2, Employer Identification Number (EIN) (Payee)

    The EIN must be edited by the Government Entities Compliance Unit (GECU) before Code and Edit receives it.

    If Then
    the EIN is missing, illegible or invalid, contact GECU for correction.
    there’s multiple EINs present, contact GECU for correction.
  16. Part II, line 7, Issuer’s Name

    1. A zero, N/A, dash, or none are NOT acceptable entries.

    If Then
    line 7 contains “SAME”, no editing required.
    line 7 is blank, and line 8 (EIN) matches line 2 (EIN) and/or line 9 and 11 address matches lines 3 and line 4 address, double arrow Part I, line 1 to Part II, line 7.
    you can’t perfect it, edit ERS action code 211 (215 for international), complete and attach a correspondence action sheet and annotate "Complete line 7 Issuer’s Name" .
  17. Part II, Line 8, Employer Identification Number

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    If Then
    line 7, Issuer’s Name contains "SAME" no editing required.
    it’s blank, and line 7 matches line 1 and/or lines 9 and 11 match lines 3 and 4, double arrow Part I, line 2 (EIN) to Part II, line 8 (EIN).
    you can’t perfect it, edit ERS action code 211 (215 for international), complete and attach a correspondence action sheet and annotate "Complete line 8 EIN" .
  18. Part II, line 9, Number and Street

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. Research for a valid address when necessary.

    If Then
    line 7 Issuer’s Name contains "SAME" , no editing required.
    it’s blank, and line 7 matches line 1 and/or line 8 matches line 2, double arrow Part I, line 3 (address) to Part II, line 9 (address).
    you can’t perfect it, leave blank.
  19. Part II, Line 10, Report Number

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. The valid report number range for this form is 800-899, 200-299 and 400-499.

    If the report number Then
    appears to be edited by an IRS employee (i.e., reprocessable document, TEB agent, GECU, etc.), don’t change the report number.
    is blank or has an existing number that doesn’t appear to be edited by IRS, 1) Contact GECU via email in order to obtain a valid report number (refer to IRM 3.11.26.3.20 (8) above).
    2) Include the following information:
    • EIN

    • IPD

    • Amount of claim


    3) Contact will be initiated by the C&E lead to the GECU lead through secured email.
    4) GECU will provide C&E a response with 24 hours.
    5) Copy the GECU manager, OSPC P&A Code and Edit analyst and TEGE HQ analyst on the email.
  20. Part II, line 11, City, Town or Post Office, State and ZIP Code

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. Research for a valid address when necessary.

    If Then
    line 7 Issuer’s Name contains "SAME" , no editing required.
    it’s blank, and line 7 matches line 1 and/or line 8 matches line 2, double arrow Part I, line 4 to Part II, line 11.
    you can’t perfect it, leave blank.
  21. Part II, line 12, Date of Issue

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    If Then
    more than one date is present, underline the earliest date.
    the "Date of Issue" is:
    • blank,

    • prior to 02/17/2009

    • can’t be perfected,

    Enter the 02/17/2009 date in MMDDYYYY format (02172009).
    the "Date of Issue" is a future date (later than the IPD), edit ERS action code 211 (215 for international), complete and attach a correspondence action sheet and annotate "Date of Issue incorrect"
  22. Part II, line 13, Name of Issue

    1. If unable to perfect, leave blank.

  23. Part II, line 14, CUSIP Number

    1. The CUSIP number is a combination of nine alpha and numeric characters.

    2. If line 14 contains the word "NONE" , it’s a valid entry and does not require editing.

    If Then
    less than nine characters, no editing required.
    more than one number is present, underline the first CUSIP number.
    line 14 is blank, 1) Perfect from attachments.
    2) If you can’t perfect it, leave blank. .
  24. Part II, line 17a, Type of Issue

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. Line 17a must have one check box marked if there is an entry on line 20a or line 20b.

    3. Edit the corresponding numeric (1 through 8) identified in the table below in the right hand margin of Part II, line 17a.

    If the "Type of Issue" check box is marked Edit
    Educational 1
    Health and Hospital 2
    Transportation 3
    Public Safety 4
    Environmental 5
    Housing 6
    Utilities 7
    Other 8
    more than one check box is marked, edit the first "Type of Issue " check box marked on line 17a.
    line 17a is blank, edit "8" (other).
  25. Part II, line 17b, Issue Price

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    If Then
    line 17b is blank, zero, N/A, dash or "none" , enter a "1" on line 17b.
  26. Part II, line 17c, Variable/Fixed Rate Check Box

    1. The due date is determined based on which applicable check box is marked. Acceptable entry is either "1" (for variable rate) or "2" (for fixed rate). Refer to the table below to determine the correct due date.

    2. Blank, zero, N/A, dash, or none isn’t an acceptable entry.

    3. If the form revision is prior to 2010, edit a "2" in the right margin next to line 17b as "17c" .

    Form 8038-CP
    Variable Rate Issues
    If Then
    "Variable Rate issues" box is checked on line 17c, return due date is 45 days after the Interest Payment Date (line 18 date).

    Example:

    Using 365 day Julian calendar, the variable Interest Payment Date on line 18 is 01-17-2016 (17 days) + (plus) 45 days (after the Interest Payment Date) = Day 62 = March 2, 2016 (Return Due Date).

    Form 8038-CP
    Fixed Rate Issues
    If Then
    "Fixed rate issues" box is checked on line 17c, the return due date is 45 days before the Interest Payment Date (Line 18 date).

    Example:

    Using 365 day Julian calendar, the fixed Interest Payment date on line 18 is 01-17-2016 (17 days) - (minus) 45 days (before the Interest Payment Date) = Day 337 = December 3, 2015 (Return Due Date).

    If Then
    the variable or fixed rate check box is marked, no editing required.
    blank, edit a "2" in the right hand margin next to line 17c.
    form revision is prior to 2010, edit a "2" in the right margin next to line 17b as "17c" .
  27. Part II, line 18, Interest Payment Date (IPD)

    The Interest Payment Date must be edited by GECU prior to routing to Code and Edit.

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. The IPD date can’t be prior to 02/17/2009.

    If And Then
    line 18 is blank or illegible, 1) Contact GECU via email to obtain a valid IPD.
    2) Refer to IRM 3.11.26(8) for additional information.
    line 18 is prior to 03/18/2010, line 20c through 20f have an amount 1) Contact GECU via email to obtain a valid IPD. Annotate "IPD prior to 03/18/2010" .
    2) Refer to IRM 3.11.26(8) for additional information.
  28. Part III, line 19a, Interest Payable to Bondholders

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. Determine (if possible) from the return or attachments if the bond is a "Build America Bond" (BAB) or a "Recovery Zone Economic Development Bond" (RZEDB).

    If And Then
    blank and you determine the bond is a BAB, there’s an amount on line 20a, 1) Compute the following:
    1. Add the amount on line 20a, plus line 21a or minus line 21b (if applicable).

    2. If the result equals the amount on line 22, then divide line 20a by 35% (.35).

    3. Edit the result on line 19a.

    blank and you determine the bond is a RZEDB, there’s an amount on line 20b, 1) Compute the following:
    1. Add the amount on line 20b, plus line 21a or minus line 21b (if applicable).

    2. If the result equals the amount on line 22, then divide line 20b by 45% (.45).

    3. Edit the result on line 19a.

    line 19a is blank, line 20a or 20b, plus line 21a or minus line 21b (if applicable) does not equal line 22,
    OR
    there’s an amount on line 20c-20f,
    1) Edit ERS action code 211.
    2) Attach a correspondence action sheet and annotate "line 19a is blank" .
  29. Part III, Line 19b, Applicable Credit Rate

    If line 19b is And Then
    blank, there’s an entry on line 20a or line 20b, no editing is required.
    blank, there’s an entry on line 20c, 20d, 20e or 20f, edit a " 00.01" on line 19b.
    incomplete, there’s an entry on line 20c, 20d, 20e or 20f, edit "0" to fill all fields.
  30. Part III, Line 19c, Interest Payable to Bondholders Based on Applicable Credit Rate.

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    If line 19c is And Then
    blank, there’s an entry on line 20a or 20b, no editing is required. Continue processing the return.
    blank, there’s an entry on line 20c, 20d, 20e or 20f, 1) Edit ERS action code 211/215.
    2) Attach a correspondence action sheet and annotate "line 19c blank" .
  31. Part III, Line 20a through 20f, Amount of Credit Payment to be Received.

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. There must be an entry on either line 20a, 20b, 20c, 20d, 20e or 20f.

    3. Only one entry can be present.

    If Then
    there’s no entry on line 20a through 20f, 1) Edit ERS action code 211/215.
    2) Attach correspondence action sheet and annotate "No entry on line 20a-f" .
    more than one amount is present on lines 20a through 20f, 1) Edit ERS action code 211/215.
    2) Attach correspondence action sheet and annotate "only one entry allowed for line 20a - 20f" .
  32. Part III, Line 21a, Net Increase to Previous Payments or Line 21b, Net Decrease to Previous Payments

    1. Line 21a and 21b can be blank,

    2. Only one line (21a or 21b) can have an entry.

    3. If line 21a contains an amount, line 21b must be blank.

    4. If line 21b contains an amount, line 21a must be blank.

    5. If there is an entry on both line 21a and 21b, compute the total to be entered for only one line.

    If Then
    the total computed amount (line 21a minus 21b) is a positive amount, 1) Enter the computed amount on line 21a.
    2) Circle out the amount on line 21b.
    the computed amount is a negative amount, 1) Enter the amount on line 21b.
    2) Circle out the amount on line 21a.
  33. Line 22, Amount of Credit Payment to be Received

    1. A zero, N/A, dash, or none isn’t an acceptable entry.

    2. When applicable verify the math to ensure line 22 is computed correctly based on the applicable lines 19a, 19c, 20a - 20f (only one line can be present) and line 21a (plus) or 21b (minus) (if present).

    If And Then
    blank, there’s an entry on line 20a through 20f (only one amount can be present), 1) Compute line 22 by adding the amount entered on line 20a - 20f and line 21a (plus) or 21b (minus) (if present).
    2) Edit the result on line 22.
    line 22 shows a negative amount, 1) Edit ERS A/C 211/215.
    2) Attach correspondence action sheet and annotate "negative line 22"
  34. Part III, line 23, Final Interest Payment Date Check Box

    If Then
    the "Yes" check box is marked, 1) Edit a "1" in the right hand margin.
    2) Edit CCC"F" .
    the "No" check box is marked, 1) Edit a "2" in the right hand margin.
    neither box is marked, 1) If attachments indicate it’s a final return, edit a "1" in the right hand margin.
    2) Edit CCC" F" .
    you can’t perfect it, edit a "2" in the right hand margin.
  35. Part III, line 24 Check Box, Entity in Part I is not the issuer.

    Note:

    If the issuer’s name on line 7 is different, but the EIN on line 8 matches the EIN on line 2, no editing is required.

    If And Then
    blank, Part I and Part II entity information is the same or blank, no editing required.
    the check box is marked in error, "Same" is annotate in Part II, line 7, circle the check box.
    the check box is marked, Part I and Part II entity information is different, edit a "1" in the right hand margin of the return.
  36. Signature

    1. A signature must be present on Form 8038-CP.

    2. A faxed signature is acceptable.

    3. An electronic (digital) signature is not acceptable.

    If Then
    a signature is missing, 1) Edit ERS action code 225/226..
  37. Paid Preparer Social Security Number (SSN) or Preparer's Tax Identification Number (PTIN)

    1. The Preparer's SSN or PTIN is located to the right of the Preparer's Signature in the PTIN box at the bottom-right corner of Form 8038-CP.

    2. The preparer's SSN is a nine-digit number. Circle the SSN if all zeroes or all nines.

    3. A PTIN begins with a “P”, followed by an eight digit number (e.g., PXXXXXXXX). Circle the PTIN if all zeroes or all nines.

  38. Paid Firm’s EIN

    1. The Firm’s EIN is located below the PTIN box at the bottom-right corner of Form 8038-CP.

    2. The Firm’s EIN is a nine-digit number. Circle the EIN if all zeroes or all nines.

  39. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Preparer’s phone number is more than 10 digits, no action is required. .

    4. If the Paid Preparer's phone number is incomplete, illegible, or less than 10 digits, circle the phone number.

Form 8038-B

  1. Transcribe all money fields in dollars only.

  2. The current form revision is January 2010.

  3. Don’t edit a tax period on Form 8038-B. The transcribed "Date of Issue" generates the tax period. The first valid tax period is 02/17/2009. If the "Date of Issue" is before 02/17/2009, edit ERS AC 211.

  4. In order to properly edit Part II, lines 1b or 1c, a "Debt Service Schedule" must be attached. If one isn’t attached, edit ERS AC 211.

  5. Always perfect the Entity information.

  6. Part I, Line 4, Report Number

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. The valid range for this form is 100 - 499.

    If Then
    the report number is blank or has an existing number that doesn't appear to be edited by IRS, 1) Circle out the existing number.
    2) Enter a report number of 100-499 based on the location of the document in the batch.
  7. Part I, Line 7, Date of Issue

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    the filer entered a legible date, don’t edit.
    the date of issue is blank, edit from attachments.
    If more than one date is present, underline the earliest date.
    the date of issue is before to 02/17/2009 or you can’t perfect the date of issue, edit ERS AC 211.
  8. Part I, Line 9, CUSIP Number.

    1. The CUSIP number is a combination of nine alpha and numeric characters.

    If Then
    less than nine characters, no editing required.
    more than one number is present, underline the first CUSIP number.
    line 9 is blank, 1) Perfect from attachments.
    2) If you can’t perfect it, leave blank.
    blank, 1) Perfect from attachments.
    2) If you can’t perfect it, leave blank.
  9. Part II, Lines 1a, 1b, or 1c, Type of Bond. Only one box can be checked and is edited to the right of Part II, line 1b.

    1. Valid entry is 1, 2, or 3.

    If Then
    line 1a is checked, edit a "1" .
    line 1b is checked, edit a "2" .
    line 1c is checked, edit a "3" .
    more than one box is checked, edit ERS AC 211.
    blank, and there is an entry in Part III, line 1a-h, edit ERS AC 211.
    blank, and there is an entry in Part III, line 2a - d, edit a "3" .
  10. Part II, Line 2, First Interest Payment Date

    If Then
    Part II, line 1a is marked, Part II, line 2 and line 3 will be blank. No editing is needed.
    blank, edit from attachments (Debt Service Schedule).
    more than one interest payment date is present, underline the earliest date on line 2.
    you can’t perfect it, edit ERS AC 211.
  11. Part II, Line 3, Interest Payment Date Frequency, Check Box

    1. Edit the applicable 1 digit code to the right of Part II, line 3 based on the related IPD frequency check box marked.

    If Then
    check box "3a - Annual" is marked, edit a "1"
    check box "3b - Semi-Annual" is marked, edit a "2"
    check box "3c - Quarterly" is marked, edit a "3"
    check box "3d - Monthly" is marked, edit a "4"
    check box "3e - Other" is marked, edit a "5"
    blank, edit from attachment (Debt Service Schedule).
    more than one box is checked, leave blank.
    you can’t perfect it , edit ERS AC 211.
  12. Part III, Lines 1a - 1h and Lines 2a - 2d, Purpose of Issue,

    1. A blank, N/A, dash, or none aren’t acceptable entries.

    2. More than one dollar amount can be present in either Part III, line 1a-1d or Part III, line 2a - 2d. There can’t be entries on both line 1a-1d and line 2a-2d.

    If Then
    lines 1a-1h or lines 2a-2d is blank, and there is an entry on line 3, 1) Perfect from attachments (Debt Service Schedule).
    2) If unable to perfect, edit ERS AC 211.
    the issue price in Part III, lines 1a - 1h or lines 2a - 2d, don’t match the issue price in Part III, line 3, edit ERS AC 211
    there are entries on both lines 1a-h and 2a-d, edit ERS AC 211
    the Purpose of Issue is indicated, and the issue price is blank and cannot be perfected from Part III, line 3, edit ERS AC 211
    Part III, lines 1a - 1h or lines 2a - 2d are blank, and you can’t perfect it, edit ERS AC 211
  13. Part III, Line 3, Total Issue Price

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    blank, perfect from Part III, lines 1a - 1h or lines 2a - 2d .
    you can’t perfect line 3, edit ERS AC 211.
  14. Part III, Line 4, Obligations are TANs or RANs, or BANs, Check Box

    1. Valid if marked or blank.

  15. Part III, Line 5, If Obligations are in the form of a Lease or Installment Sale, Check Box

    1. This field is valid if marked or blank.

  16. Part IV, Line 2, Final Maturity Date

    1. Blank, zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    a legible date is present, no editing required.
    more than one date is present. underline the latest date
    blank, perfect from attachments.
    the maturity date is the same as or before the date of issue, 1) Circle out the final maturity date.
    2) Edit ERS AC 211.
    you can’t perfect it, edit ERS AC 211.
    the final maturity date contains an invalid year (earlier than 02/17/2009 or after 12/31/2099), 1) Perfect from attachments.
    2) If you can’t perfect the invalid year , edit ERS AC 211.
  17. Part IV, Line 3, Weighted Average Maturity Years

    1. The entry can be in decimals out to the 2nd position as XX.XX. Edit as such.

      Example:

      1 - Line entry is five and one half, enter 05.50.
      2 - Line entry is 10 3/4, enter 10.75.
      3 - Line entry is 5.26, enter 05.26.

    2. Blank is acceptable.

  18. Part IV, Line 4, Yield Percentage

    1. If alphabetical entries are present, circle out the entry.

    2. Blank is acceptable.

    3. The entry can be in decimals out to the 4th position as XX.XXXX.bEdit as such.

    Example:

    1 - Line entry is five and one half, enter 0550.
    2 - Line entry is 10 3/4, enter 1075.
    3 - Line entry is 5.26, enter 0526.

  19. Part IV, Line 5a, Is the Issue a Variable Rate Issue, Check Box

    1. This field is valid if marked or blank.

  20. Part VI, Line 3, Last Date on which the Refunded Bonds will be Called

    If Then
    the filer entered a legible date no matter the format, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 3, leave blank.
    more than one date is present, underline the latest date shown on line 3.
  21. Part VI, Line 4, Date(s) the Refunded Bonds were Issued

    If Then
    the filer entered a legible date no matter the format, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 4, leave blank.
    more than one issue date is present, underline the earliest issue date on line 4.
    more than one date of Issue is present, and a schedule to support these multiple dates isn’t provided, edit ERS AC 211.
  22. Part VII, Line 1, State Volume Cap allocated to the Issue Amount

    If Then
    line 1 is blank, and Part II, line la or 1b is checked, don’t correspond, leave blank.
    line 1 is blank, and Part II, line 1c check box is marked or Part III, line 2a - 2d has an issue amount, edit ERS AC 211.
    the volume cap certification isn’t attached, edit ERS AC 211.
  23. Part VII, Line 2b, Final Maturity Date of the GIC

    If Then
    the filer entered a legible date no matter the format, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 2b, leave blank.
    more than one date is present, underline the latest date shown on line 2b.
  24. Part VII, Line 4a, Loan Made from Proceeds of another Tax Exempt Issue, Check Box

    1. This field is valid if marked or blank.

  25. Part VII, Line 4b, Date of Master Pool Obligation

    If Then
    the filer entered a legible date no matter the format, don’t edit.
    blank, edit from attachments.
    you can’t perfect line 4b, leave blank.
  26. Part VII, Line 5a, If the Issuer entered into a Hedge, Check Box

    1. This field is valid if marked or blank.

  27. Part VII, Line 6, If the Issuer has superintegrated the Hedge, Check Box

    1. This field is valid if marked or blank.

  28. Part VII, Line 7, If the Issuer elected to Pay a Penalty in Lieu of Arbitrage Rebate, Check Box

    1. This field is valid if marked or blank.

  29. Part VII, Line 8, If the Issuer Established Procedures to ensure Nonqualified Bonds are Remediated Under Section 1.141-12, Check Box

    1. This field is valid if marked or blank.

  30. Part VII, Line 9, If the Issuer Established Procedures to monitor the Requirements under IRC Section 148, Check Box

    1. This field is valid if marked or blank.

  31. Signature

    If Then
    only the signature is missing, edit ERS AC 225.
  32. Paid Preparer Social Security Number (SSN) or Preparer Tax Identification Number (PTIN)

    1. The Paid Preparer's SSN or PTIN is located to the right of the Preparer's Signature in the SSN/PTIN box at the bottom-right corner of Form 8038-B, Page 2.

    2. The Paid Preparer's SSN is a nine-digit number. Circle the SSN if all zeroes or all nines.

    3. A PTIN begins with a "P" , followed by an eight-digit number (e.g., PXXXXXXXX). Circle the PTIN if all zeroes or all nines.

  33. Paid Preparer Employer Identification Number (EIN)

    1. The Paid Preparer's EIN is located below theSSN/PTIN box at the bottom-right corner of Form 8038-B, Page 2.

    2. The Paid Preparer's EIN is a nine-digit number. Circle the EIN if all zeroes or all nines.

  34. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Paid Preparer's phone number is more than 10 digits, no action is required.

    4. If the Paid Preparer's Phone Number is incomplete, illegible, or less than 10 digits, circle the phone number.

  35. Part VIII, Line 1 Consent to Disclosure of Certain Information , Check Box

    1. A zero, N/A, dash, or none aren’t acceptable entries

    2. If the "Yes" box is checked, edit a "1" to the right of Part VIII, line 1.

    3. If the "No" box is checked, edit a "2" to the right of Part VIII, line 1.

    4. If both boxes are checked or neither box is checked edit a "2" to the right of Part VIII, line 1.

Form 8038-TC

  1. Transcribe all money fields in dollars only.

  2. Don’t edit a tax period on Form 8038-TC. The transcribed "Date of Issue" generates the tax period. The first valid tax period is 03/18/2010. If the date of issue is before to 03/18/2010, edit ERS AC 211.

  3. The current form revision is Nov. 2010.

  4. Always perfect the Entity information.

  5. Part I, Line 4, Report Number

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    2. The valid report number range for this form is 100 - 499.

    If Then
    the report number is blank or has an existing number that doesn't appear to be edited by IRS, 1) Circle out the existing number.
    2) Enter a report number of 100-499 based on the location of the document in the batch.
  6. Part I, Line 7, Date of Issue

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    the filer entered a legible date, don’t edit.
    the date of issue is blank, edit from attachments.
    more than one date is present, underline the earliest date.
    the date of issue is before 03/18/2010, edit ERS AC 211.
    you can’t perfect the date of issue,
  7. Part I, Line 9, CUSIP Number

    1. The CUSIP number is a combination of nine alpha and numeric characters.

    If Then
    blank, 1) Perfect from attachments.
    2) If you can’t perfect it, leave blank.
    less than nine characters, Don’t edit.
    more than one number is present, 1) Underline the largest number.
    2) Refer to the note below for determining the largest CUSIP number.

    Note:

    For purposes of determining the largest CUSIP number, refer to the 7th and 8th digits and sort. Characters run from 0-9 and A-Z so there are 36 characters available for both the 7th and 8th digits.

    Example:

    The first number would be 00, then 01, 01, 03, etc.; 1A, 1B, 1C, etc.; A0, A1, A2, etc,; or DB, DC, DE, etc.

  8. Part II, Line 1, Tax Credit Bond Code

    1. Blank isn’t an acceptable entry.

    2. Form 8038-TC schedules aren’t applicable for Tax Credit Bond Codes 101, 106, 107 or 108.

    3. Tax Credit Bond codes 102, 103, 104 and 105 require the related Schedules A, B, C or D (see table below).

    4. If blank or Tax Credit Bond code is different from the code located on the attached Form 8038-TC, Schedules A, B, C or D, perfect from the Form 8038-TC Schedule.

    5. If blank and unable to perfect, edit ERS AC 211.

      If Then
      Part II, line 2 reads "Qualified Forestry Conservation Bonds" edit "101" .
      Part II, line 2 reads" New Clean Renewal Energy Bonds"
      (Schedule A required)
      edit "102" .
      Part II, line 2 reads "Qualified Energy Conservation Bonds"
      (Schedule B required)
      edit "103" .
      Part II, line 2 reads "Qualified Zone Academy Bonds"
      (Schedule C required)
      edit "104" .
      Part II, line 2 reads "Qualified School Construction Bonds"
      (Schedule D required)
      edit "105" .
      Part II, line 2 reads "Clean Renewal Energy Bond" edit "106" .
      Part II, line 2 reads "Midwestern Tax Credit Bonds" edit "107" .
      Part II, line 2 reads "Other" edit "108" .
  9. Part II, line 3, Has the issuer made an irrevocable election to apply section 6431(f) check box.

    1. Blank isn’t acceptable. Check box must be marked.

    If line 3 check box is Then
    blank, and lines 4 & 5 have entries, check the "Yes" check box
    blank, and lines 4 & 5 are blank, check the "No" check box
    marked "No" , lines 4 and 5 should be blank. If lines 4 and 5 aren’t blank refer to Part II, line 3 procedures above.
  10. Part II, Line 4, First Interest Payment Date.

    1. In order to properly edit Part II, lines 4 and 5, Part II line 3 check box must be marked "YES" and a Debt Service Schedule must be attached.

    2. If the debt service schedule isn’t attached, edit ERS AC 211.

    If Then
    more than one interest payment date is present, underline the earliest date on line 4.
    blank, edit the earliest date from attachments (debt service schedule).
    you can’t perfect line 4, edit ERS AC 211.
  11. Part II, Line 5, Interest Payment Date Frequency, Check Box.

    1. Valid entries are blank 1, 2, 3, 4 or 5.

    2. Edit the applicable Interest Payment Date Frequency code (see table below) in the right hand margin of Part II, line 3, based on the specific check box that is marked.

    If Then
    check box "5a -Annual" is marked, edit a "1" .
    check box "5b - Semi-Annual" is marked, edit a "2" .
    check box "5c - Quarterly" is marked, edit a "3" .
    check box "5d - Monthly" is marked, edit a "4" .
    check box "5e - Other" is marked there must be an entry on line 5f. edit the applicable code "1 - 4" based on the description provided on line 5f or from attachments (debt service schedule).
    If no entry is present, leave blank.
    check box 5e is "other" than annual, semi-annual, quarterly or monthly, edit a "5" .
    more than one box is checked, leave blank.
    blank, edit from attachments (debt service schedule).
    you can’t perfect it, edit ERS AC 211.
  12. Part III, Line 1, Issue Price

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    blank, and there is an entry in Part IV, line 1, edit the amount from Part IV, line 1 to Part III, line 1.
    blank, and Part IV line 1 is blank, perfect from attachments.
    you can’t perfect it, edit ERS AC 211.
  13. Part III, Line 3, Final Maturity Date

    1. Blank, zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    a legible date is present, no editing required.
    more than one date is present, underline the latest date
    blank, perfect from attachments.
    the final maturity date is the same as or before to the date of issue, 1) Circle out the final maturity date.
    2) Edit ERS AC 211.
    you can’t perfect it, edit ERS AC 211.
    the final maturity date contains an invalid year (earlier than 01/01/1950 or after 12/31/2099), 1) Perfect from attachments.
    2) If you can’t perfect the invalid year , edit ERS AC 211.
  14. Part III, Line 4, Applicable Credit Rate.

    1. Change to read as above percentage info. The entry can be in decimals out to the 2nd position as XX.XX. Edit as such.

      Example:

      - Line entry is five and one half, edit 05.50 in Part III, line 4.
      - Line entry is 10 3/4, edit 10.75 in Part III, line 4.
      - Line entry is 5.26, edit 05.26 in Part III, line 4.

    2. If blank, edit from attachments.

    3. If you can’t perfect it, leave blank.

  15. Part III, Line 5, Maximum Term

    1. The entry can be in decimals out to the 2nd position as XX.XX. Edited as such.

      Example:

      - Line entry is five and one half, enter 05.50 in Part III, line 5.
      - Line entry is 10 3/4, enter 10.75 in Part III, line 5.
      - Line entry is 5.26, enter 05.26 in Part III, line 5.

    2. If blank, edit from attachments.

    3. If you can’t perfect it, leave blank.

  16. Part III, Line 6, Permitted Sinking Fund Yield

    1. The entry can be in decimals out to the 4th position as XX.XXXX. Edited as such.

      Example:

      - Line entry is five and one half, edit 05.5000 in Part III, line 6.
      - Line entry is 10 3/4, edit 10.7500 in Part III, line 6.
      - Line entry is 5.26, edit 05.2600 in Part III, line 6.

    2. If blank, edit from attachments.

    3. If you can’t perfect it, leave blank.

  17. Part III, Line 7, Interest Rate on Bonds

    1. The entry can be in decimals out to the 4th position as XX.XXXX. Edited as such.

      Example:

      - Line entry is five and one half, edit 05.5000 in Part III, line 7.
      - Line entry is 10 3/4, edit 10.7500 in Part III, line 7.
      -Line entry is 5.26, edit 05.2600 in Part III, line 7.

    2. If blank, edit from attachments.

    3. If you can’t perfect it , leave blank.

  18. Part III, Line 8a, Variable Rate Issue Check Box

    1. Valid entry is 1 or blank.

    If Then
    Part III, line 8a variable rate issue check box is marked, edit a "1" in the right margin.
  19. Part IV, Line 1, Sales Proceeds

    1. A zero, N/A, dash, or none aren’t acceptable entries.

    If Then
    blank, and there is an entry in Part III, line 1, edit the amount from Part III, line 1 to Part IV, line 1
    blank, and Part III, line 1 is blank, perfect from attachments.
    you can’t perfect line l, edit ERS AC 211.
  20. Part IV, Line 2, Proceeds Used for Bond Issuance Costs

    1. N/A, dash, or none aren’t acceptable entries

    2. An entry of zero, or an amount are acceptable.

    If Then
    blank, edit from attachments.
    blank, compute the following lines as shown below:
    If line 1 minus line 2, plus line 3, equals line 4 and
    line 4 plus lines 5 and 6 equal line 7,
    leave line 2 blank.
    blank, and unable to perfect from the document or attachments and the computations in lines 1 through 7 don’t match the entry on line 7, edit ERS AC 211.
  21. Part IV, Line 4, Expected Available Project Proceeds

    If Then
    blank, and there are entries in Part IV, lines 1 through 3, 1) Subtract line 2 from line 1 and add line 3.
    2) Enter the total on Part IV, line 4.
    blank, edit from attachments.
    you can’t perfect line 4, leave blank.
  22. Part IV, Line 7, Total Proceeds

    If Then
    blank, and there is an entry (or entries) in Part IV, lines 4 through 6, 1) Add lines 4-6.
    2) Enter the total amount on line 7.
    there is an amount on line 7, and lines 4-6 are blank, enter the amount from line 7 on line 6.
    line(s) 1-6 computations don’t equal line 7, compute as instructed in line(s) 1-6, enter the total on Part IV, line 7.
    blank, edit from attachments.
    you can’t perfect line 7, edit ERS AC 211.
  23. Part V, Line 1b, If a Written Loan Commitment was Obtained, Check Box

    1. This field is valid if marked or blank.

  24. Part V, Line 14, Total Qualified Purpose Expenditures

    If Then
    line 14 is blank, add the amounts on line(s) 1 through 13 and enter the total in Part V, line 14.
    line 14 is blank, and there is no entry (or entries) on line(s) 1 through 13, edit ERS AC 211.
    there is an amount on line 14, and there is no entry or entries on line 1 through 13, enter the amount from line 14 to line 13 (other).

    Once perfected with an amount, compare Part V, line 14 to Part IV, line 7.

    If Then
    line 14 is less than line 7, continue processing.
    line 14 is greater than line 7, edit ERS AC 211.
  25. Part V, Line 15, Percent of Available Project Proceeds

    1. The entry can be in decimals out to the 4th position as XXX.XXXX. Enter as such.

      Example:

      If the line entry is five and one half, edit 05.5000 in Part V, line 15.
      If the line entry is 10 3/4, edit 10.7500 in Part V, line 15.
      If the line entry is 5.26, edit 05.2600 in Part V, line 15.

    If Then
    Part V, line 15 is blank, and there are entries in Part V, line 14 and Part IV, line 7, 1) Divide line 14 by line 7 and multiply the result by 100.
    2) Enter the total in Part V, line 15.
    there is an amount in Part V, lines 14 and 15, and Part IV, line 7 is blank, enter the amount from line 14 on line 13.
    Part V, line 15 is blank, and there are entries in Part V, line 14 and Part IV, line 7, 1) Compute line 15 percentage by dividing Part V, line 14 by Part IV, line 7 and multiply result by 100.
    2) Edit the percentage on line 15.
    you can’t perfect it, leave blank.
  26. Part V, Line 17, Date Official Intent was Adopted

    If the filer entered Then
    a legible date, don’t edit.
    an illegible date, circle out the date.
  27. Part VI, Line 1a, Allocation Amount

    1. If an amount is present a certificate must be attached to the return.

      If Then
      the certificate isn’t attached, edit ERS AC 211.
      blank, edit from attachments.
      you can’t perfect it, leave blank.
  28. Part VI, Lines 1b, 1c, 1d, Check Box

    1. Valid entries are 1, 2, 3, 4 or blank and must be edited in the right hand margin of Part VI, Line 1b. Refer to the table below for the applicable code.

    If Then
    check box "1b" is marked, edit a "1" .
    check box "1c" is marked, edit a "2" .
    check box "1d" is marked, edit a "3" .
    more than one check box is marked, edit a "4" .
    no check box is marked, leave blank.
  29. Part VI, Line 2, State Name

    1. Edit the 2 digit state code. Valid state codes for each state are - AK, AL, AR, AZ, CA, CO, CT, DC, DE, FL, GA, HI, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NE, NC, ND, NH, NJ, NM, NV, NY, OH, OK, OR, PA, PR, RI, SC, SD, TN, TX, UT, VA, VI, VT, WA, WI, WV, WY

    2. If blank edit from attachments. If it can’t perfect it, leave blank.

  30. Part VII, Line 1a, Reserve or Sinking Fund Repay at Maturity, Check Box

    1. This field is valid if marked or blank.

  31. Part VII, Line 1b, Reserve or Sinking Fund in Equal Periodic Installments, Check Box

    1. This field is valid if marked or blank.

  32. Part VII, Line 1c, Reserve or Sinking Fund Expected to Result Greater than Repay, Check Box

    1. This field is valid if marked or blank.

  33. Part VII, Line 1d, Procedures to Monitor the Requirements of Section 148, Check Box

    1. This field is valid if marked or blank.

  34. Part VII, Line 2, Governing Conflicts of Interest Satisfied, Check Box

    1. This field is valid if marked or blank.

  35. Part VII, Line 3, Entitlements to Credit, Check Box

    1. This field is valid if marked or blank.

  36. Part VII, Line 4, Non Qualified Bonds Redeemed within 90 days, Check Box

    1. This field is valid if marked or blank.

  37. Part VII, Line 5, Other, Check Box

    1. This field is valid if marked or blank.

  38. Signature

    1. A zero, N/A, dash or none aren’t acceptable entries.

    If Then
    only the signature is missing, edit ERS AC 225.
  39. Paid Preparer Social Security Number (SSN) or Preparer Tax Identification Number (PTIN)

    1. The Paid Preparer's SSN (2001006 revision) or PTIN is located to the right of the Preparer's signaturein the PTIN box (Preparer's SSN or PTIN box for 2001006 revision) at the bottom-right corner of Form 8038-TC, Page 2.

    2. The Paid Preparer's SSN is a nine-digit number. Circle the SSN if all zeroes or all nines.

    3. A PTIN begins with a "P" , followed by an eight-digit number (e.g., PXXXXXXXX). Circle the PTIN if all zeroes or all nines.

  40. Paid Preparer Employer Identification Number (EIN)

    1. The Paid Preparer's EIN is located below the PTIN box (Preparer's SSN/PTIN box for 201006 revision) at the bottom-right corner of Form 8038-TC, Page 2.

    2. The Paid Preparer's EIN is a nine-digit number. Circle the EIN if all zeroes or all nines.

  41. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Paid Preparer's phone number is more than 10 digits, no action is required.

    4. If the Paid Preparer's phone number is incomplete, illegible, or less than 10 digits, circle the phone number.

  42. Part VIII, Line 1 Consent to Disclosure of Certain Information, Check Box

    If Then
    the "Yes" box is checked, edit a "1" to the right of Part VIII, line 1.
    the "No" box is checked, edit a "2" to the right of Part VIII, line 1.
    both boxes are checked or neither box is checked, edit a "2" to the right of Part VIII, line 1.
  43. Form 8038-TC Schedule

    1. Each Form 8038-TC MUST have a schedule attached if TCB 102, 103, 104 or 105 is present on Part II, line 1.

    2. If the schedule isn’t attached to the return, edit ERS AC 211.

  44. Form 8038-TC Schedule Tax Credit Bond Code

    1. This number is preprinted in the upper right corner of the Form 8038-TC schedule(s) and no editing is required.

  45. Part 1, Line 1 through Line 10 Questions, Check Boxes

    1. These fields are valid if marked or blank.

      Note:

      All lines may or may not be present on the schedule.

  46. Part II, Line 1 through Line 10, Amounts

    1. If blank edit from attachments. If you can’t perfect it, leave blank.

      Note:

      All lines may or may not be present on the schedule.

Form 8703

  1. The current form revision is April 2011.

  2. Edit tax periods in YY12 format below the OMB number on all Forms 8703, including current tax years. The first valid tax period for Form 8703 is 200712. If the tax period is before to 200712, edit tax period to 200712.

  3. The tax period is indicated at the top of the form above the Part I, General Information field.

  4. Consider all returns to be current calendar year returns, unless otherwise indicated. Refer to IRM 3.11.26.3.6 for more information.

  5. When multiple second pages are attached to a Form 8703, photocopy the first page, attach the second page, along with any other supporting documentation (i.e., BIN listing) and continue processing the return.

  6. Always perfect the Operator's entity information in Part I.

    If Then
    the operator's name and EIN is present, edit the name control of the operator.
    either the operators name or EIN isn’t present, and you can’t perfect the missing item (Name/EIN), 1) Edit ERS AC 320 and route to Entity for research of missing item(s) (name or EIN).
    2) If Entity can’t locate the operators name and/or EIN, arrow over the owner's name/EIN to the operator field.
    both the name and the EIN of the operator isn’t available, edit (arrow) the owner's name and EIN to the operator fields.
  7. Enter CCC "R" on all late filed Forms 8703.

  8. Part I, Report Number

    1. A zero, N/A, dash or none aren’t acceptable entries.

    2. The valid report number range is 100-999.

    3. Current and prior years revisions to the Form 8703 (1990 through 2009) don’t have a report number line in which to enter a valid report number. Therefore, the report number must be edited under the "Taxpayer Identification Number of Operator of Project" field located in Part I.

    If Then
    the report number is blank or has an existing number that doesn't appear to be edited by IRS, circle out the existing number and enter a report number of 100-199 based on the location of the document in the batch.
  9. Part I, line 1 - Check box for the test elected for the project.

    1. At least one box must be checked.

    2. Edit the applicable 1 digit number referenced in the table below, under line 1c check box.

    If Then
    check box "1a" is marked, edit a "1" .
    check box "1b" is marked, edit a "2" .
    check box "1c" is marked, edit a "3" .
    check box "1d" is marked, edit a "4" .
    check box "1e" is marked, edit a "5" .
    more than one check box is marked, edit a "6" .
    no check box is marked, edit ERS AC 211.
  10. Part I, Line 2, Date (month / day / year) is the date the qualified project period began.

    1. A N/A, dash, or none aren’t acceptable entries.

    2. If a legible date is present, no editing is required.

    If Then
    more than one date is present, underline the earliest date.
    line 2 is blank or illegible, edit ERS AC 211.
  11. Part I, line 3a, Low-income housing credit allocation check box.

    1. Edit the applicable 1 digit code referenced in the table below.

    2. If the "Yes" check box is marked, then line 3b must also have an entry or an attachment listing the building identification number(s) (BIN).

    If And Then
    the "Yes" check box is marked, there is an entry on line 3b, edit a 1.
    there is no entry on line 3b, 1) Perfect from attachments.
    2) If unable to perfect, edit ERS AC 211.
    the "No" check box is marked, there is no entry on line 3b, edit a "2" .
    there is an entry on line 3b, edit a "1" .
    both check boxes are marked, there is an entry on line 3b, edit a "1" .
    there is no entry on line 3b, edit a "3" .
    neither check box is marked there is an entry on line 3b, edit a "1" .
    there is no entry on 3b, 1) Perfect from attachments.
    2) If unable to perfect, edit ERS AC 211.
  12. Part I, line 3b, Building Identification Number

    1. The Building Identification Number (BIN) must be legible and consists of 9 to 11 alpha/numeric characters depending on how the year format is reported on the return or attachments (1987 vs 87). The first two characters are the state designation (identical to a postal state abbreviation), followed by a two digit designation representing the year the credit is allocated, and a five digit numbering designation.

      Example:

      The BIN number for a building allocated a credit in 1987 by the Connecticut Housing Finance Authority would read CT-87-00023 or CT-1987-00023.

    2. If Part I, line 3a check box is marked "Yes" , a BIN number is required.

    3. If a BIN is present and in a valid format, no editing is required.

    4. If a BIN is present on line 3b, and not in the proper format, perfect from attachments if possible. If you can’t perfect the BIN, it isn’t in the proper format or has less than 9 characters, enter the number as displayed on the return (less any invalid characters).

      Example:

      Line 3b shows "01 & 02" , "1234" , or "UT-10-789-1"

    If And Then
    line 3b is blank and/or more than one BIN is present, line 3a check box is marked "Yes" , 1) Prefect from attachments.
    2) If more than one BIN number is present on an attachment, underline or edit the first valid nine through eleven character alpha/numeric number.
    3) If unable to perfect or the BIN number has less than nine characters, enter the BIN number as shown on line 3b. Refer to example above.
    4) Circle out any invalid characters (e.g. "*, -, &, ?," etc.) and/or any additional alpha/numeric characters ("to 15." ) after the initial 9-11 character BIN.
    5) If unable to perfect, edit ERS AC 211.
    line 3a check box is marked "No" , continue processing the return.
    no check box is marked,
  13. Part I, line 4, Unites Rented Check Boxes

    1. Line 4 is applicable to the form 2011 revision only. If Form 8703 revision is 2009 and prior, no editing is required.

    2. Edit the applicable 1 digit code referenced in the table below.

    If And Then
    the "Yes" check box is marked, there are entries on lines 5, 11, 12 or 13, edit a "1" .
    there are no entries on lines 5, 11, 12 and 13, edit ERS AC 211.
    the "No" check box is marked, there are no entries on lines 5, 11, 12 and 13, edit a "2" .
    there are entries on lines 5, 11, 12 or 13, edit a "1" .
    both check boxes are marked, there are no entries on lines 5, 11, 12 and 13, edit a "3" .
    there are entries on lines 5, 11, 12 or 13, edit a "1" .
    neither check box is marked, there are entries on lines 5, 11, 12 or 13, edit a "1" .
    there are no entries on lines 5, 11, 12 and 13, edit ERS AC 211.
  14. Part II, line 10b, Percentage of Line 10a divided by Line 8.

    1. If blank, edit from line 10a and line 8 if an amount is present. Divide line 10a by line 8 and enter the results on line 10b.

    2. If you can’t perfect it, leave blank.

  15. Part III, line 17, Date of Bond Issue

    1. Blank, N/A, or none aren’t acceptable entries.

    2. The date of bond issue on line 17 can’t be later than the final maturity date on line 20.

    If Then
    line 17 date is later than the Final Maturity Date on line 20, edit ERS AC 211.
    line 17 is blank,
  16. Part III, line 20, Final Maturity Date

    1. Blank, N/A, or none aren’t acceptable entries.

    2. The final maturity date on line 20 can’t be earlier than the bond issue date on line 17.

    If Then
    line 20 is earlier than the date of bond issue on line 17, edit ERS AC 211.
    line 20 is blank,
  17. Signature

    If Then
    only the signature is missing, edit ERS AC 225.
  18. Paid Preparer's Preparer Tax Identification Number (PTIN)

    1. The Preparer's PTIN is located to the right of the reparer's signature in the PTIN box at the bottom-right corner of Form 8703, Page 2.

    2. A PTIN begins with a "P" , followed by an eight-digit number (e.g., PXXXXXXXX). Circle the PTIN if all zeroes or all nines.

  19. Paid Preparer Employer Identification Number (EIN)

    1. The Paid Preparer's EIN is located below the PTIN box at the bottom-right corner of Form 8703 , Page 2.

    2. The Paid Preparer's EIN is a nine-digit number. Circle the EIN if all zeroes or all nines.

  20. Paid Preparer Phone Number

    1. The Paid Preparer's phone number is located below the Paid Preparer's EIN at the bottom right hand corner.

    2. No action is required on amended returns.

    3. If the Paid Preparer's phone number is more than 10 digits, no action is required.

    4. If the Paid Preparer's phone number is incomplete, illegible, or less than 10 digits, circle the phone number.

Entity Perfection -
Tax Exempt Bonds
Mortgage Credit Certificates Notification (Correspondence)
Notice of Defeasance and
Student Loan Bonds

  1. The entity area of Tax Exempt Bond and Mortgage Credit Certificates, identifies the issuers on the Business Master File (BMF).

    1. Issuer's name and address

    2. Issuer's Employer Identification Number (EIN)

    Note:

    There are no package mail outs or pre-printed labels for Forms 8038, 8038-B, 8038-G, 8038-GC, 8038-T, 8038-TC, 8328 or 8703.

Editing Tax Exempt Bond Forms

  1. Perfect the entity for processing (e.g., EIN, name control and/or address).

  2. Make all edit markings and entity control action trails in orange pen or pencil.

  3. Correct the name and EIN directly on the form. Circle out any incorrect information. In addition, stamp and annotate actions taken in the left margin of the return.

  4. Always utilize CC INOLE on an EIN before taking any action.

Issuer's Name

  1. Perfect the issuer's name control on the returns.

  2. The name control consists of four alpha and/or numeric characters, which are generally derived from the first name line. Underline these characters and continue processing.

    1. If the issuer's name is different on IDRS, edit the correct name control on the return. It won’t be necessary to correct the entire name line.

    2. If we receive a return with two or more name lines present, always edit the correct name control on the first name line.

  3. No Changes of any kind are made to entity area data on the Master File.

    1. Don’t input any name and/or address area information from any TEB or MCC forms.

    2. This applies to all Forms 8038, 8038-B, 8038-G, 8038-GC, 8038-T, 8038-TC, 8328 and 8703. This is due to the fact that a number of the entities may share the same EIN if they are part of the same state or municipal organization.

Issuer's Address

  1. You don’t need to perfect the address unless the mailing address (street or P.O. Box) can’t be identified or when a Form 8822 is received.

  2. Normally, addresses aren’t updated (TC 016) from bond forms.

  3. If there is a P.O. Box and a street address, use the street address.

  4. Compare name control, EIN, address, city, state and zip code information on IDRS.

    1. Correct as needed and continue processing.

    2. If the information is the same, take no action and continue processing.

  5. Issuer's ZIP code could be 5, 9, or 12 digits.

    1. If the ZIP code is missing, check the attachments and perfect in the appropriate area.

    2. If you can’t find it on the attachments, research CC INOLE on IDRS or search Document 7475 , ZIP Code Directory

  6. You can input returns with addresses in the following American possessions can be input.

    • American Samoa (AS)

    • Mariana Islands (MP)

    • Puerto Rico (PR)

    • Virgin Islands (VI)

    • Guam (GU)

Issuer's Employer Identification Number (EIN)

  1. The EIN consists of nine digits and must be legible. The first two digits identify the district of application, based on the organization's location address.

  2. If the EIN is illegible and you can identify it from attachments, circle out the incorrect entry and edit the correct EIN below or to the left of the circled entry.

  3. If the EIN is illegible and you can’t determine the EIN from the attachments:

    1. Research CC NAMEE and/or NAMEB using the route method if not within Ogden campus jurisdiction, to ensure the organization doesn’t already have an EIN.

    2. If the organization appears to have an EIN, verify the EIN using CC ENMOD.

    3. If you find an EIN other than the EIN indicated on the form, notify the issuer of the correct EIN. Send CRX letter 147C or 3910C.

    4. If you don’t find an EIN , call the issuer's representative for verification (e.g., bond lawyer, attorney, representative, or person who signed the form). If no response, assign an EIN via CC ESIGN using the attachments on the returns. Suppress the notice and send a 147C or 3910C letter informing the issuer of the new EIN.

    Caution:

    Assign a new EIN only as a last resort.

  4. If the issuer indicates "pending" or "applied for" on the TEB return in the EIN area, research for an EIN using CC NAMEE and/or NAMEB. Use route method if not within service center jurisdiction. If you don’t find an EIN, assign an EIN following the procedures on page.

    Note:

    When assigning an EIN avoid abbreviating any of the words in the name line.

  5. When an EIN drops to the retention register or you can’t find a record while researching, reestablish the EIN on the MF by inputting TC 000 using CC ENREQ or BNCHG.

  6. When establishing a new account with TC 000, don’t use a SSN.

  7. If an EIN is input with a TC 000 using CC ESIGN or BNCHG, the system analyzes the EIN input. If the EIN is greater than the ERAS EIN assignment range, a message appears on the screen with an asterisk next to the EIN.

  8. If the EIN isn’t within assignment range, research for another EIN for the issuer. If you don’t locate another EIN, assign an EIN following the procedures in IRM 3.11.26.4.4(3) above.

Multiple EINs

  1. Two entities may legally join together and issue one bond. In this instance, you may see two names in the issuer's name line, and two EINs on the form.

  2. If multiple EINs are present, research to determine:

    If Then
    the issuers are two separate entities, underline the first EIN and corresponding name control.
    circle out the second EIN and corresponding name shown on the return.
    the issuer has erroneously been assigned two EINs, perform complete research. Use CC BMFOL for the EINs involved. Use CC INOLE for newly assigned EINs.
    consolidate the two EINs by using CC ENREQ/BRCHG.
    when determining which EIN to retain (the " TO" number):
    1. Retain the EIN preferred by the issuer.
    2. If no preference is indicated, retain the lower EIN.
    3. If one EIN is active and one isn’t, retain the active EIN.

    Note:

    A CP 209 generates to notify the issuer of the correct EIN, if the full consolidation is successful.

Correspondence

  1. Process correspondence received per the following instructions.

  2. If the correspondence reveals that the issuer should file a return, perform all needed research to determine if we previously assigned an EIN.

  3. If we receive blank forms with attachments, research to determine an EIN.

    If Then
    you find an EIN, 1) Edit the EIN and name control on the blank returns and attach a print of INOLE.
    2) Route to Code and Edit for processing.
    you don’t find an EIN , 1) Call the issuer's representative. If no response, assign an EIN following procedure in IRM 3.11.26.4.4, Issuer's Employer Identification Number (EIN).
    2) Route to Code and Edit for processing.
  4. If we only receive correspondence, research to find an EIN.

    1. If found, edit the EIN on the correspondence and attach a print of INOLE. Then route to Code and Edit for processing.

    2. If you don’t find an EIN call the issuer's representative. If unable to contact, treat the case as a no response (see IRM 3.11.26.4.4).

  5. If the issuer ask for a copy of their return, edit the EIN if needed and route the request to the EO Photocopy Unit.

  6. If EIN isn’t provided follow steps above.

  7. If correspondence reveals a Mortgage Credit Certificate (MCC), Notice of Defeasance, or Student Loan Bond was previously submitted using the wrong EIN, research IDRS using the incorrect EIN on CC ENMOD to verify a fact of filing was previously posted. If a TC 971, AC 344, 345, or 314 are present, input a reversal.

  8. To reverse an incorrect fact of filing posting, input on CC ENMOD:

    • MCC, TC 972 AC 344

    • Notice of Defeasance, TC 972 AC 345

    • Student Loan Bond, TC 972 AC 314

  9. The following format may be referred to when completing the reversal:

    • Access CC ENMOD

    • Access CC REQ77 with the EIN on the first line, MFT 00 and Tax Period 000000 on the second line, and Name Control and Entry Code on the third line

    • Input TC<972 (on the FRM77 screen)

    • Input TRANS-DT<MMDDYYYY

      Note:

      TRANS-DT is the later of return received date or the return processable date.

    • Input TC 971/151-CD<34X or 314

    • Input Remarks: Reverse MCC, Notice of Defeasance, or Student Loan Bond posting

      Example:

      REQ77 XX-XXXXXXX
      00 000000
      ABCD

  10. Input the following to the FRM77 screen:

    • TC< 972

    • TRANS-DT< MMDDYYYY

    • TC971/151-CD< 34X or 314

    • Remarks: Reverse MCC, Notice of Defeasance, or Student Loan Bond posting

Unpostables

  1. The Unpostable function sends or reassignsunpostables when research hasn’t located another EIN for the name shown on the unpostable document.

  2. Perform research on IDRS using CC NAMEB, NAMEE, and INOLE.

  3. If unable to locate the EIN, call the issuer's representative. If unable to contact, assign an EIN.

  4. If the entity information of the document doesn’t match Master File records for the EIN, call the issuer's representative. If unable to contact, assign an EIN.

  5. If you locate the EIN on NAMEB or NAMEE, use BNCHG with TC 000 to establish the account on the Master File. Initiate CRX letter 147C or 3910C to the issuer.

  6. If a better EIN is found using CC INOLE, "6" code the unpostable.

  7. If command code NAMEB shows the account as "P" or CC ENMOD shows a dummy account, resulting from a reject or unpostable action; use BNCHG with TC 000 to establish the account on Master File.

  8. For additional information, see IRM 3.12.278, Exempt Organization Unpostable Resolution.

  9. When issuing a manual refund on a Form 8038-CP, offsets may occur when the Part 1 and Part II entity is the same. If Part 1 and Part II is different, offsets won’t apply.

Accounting - General Information Relating to Tax Exempt Bonds

  1. Form 8038-R isn’t processed to the MF. It is controlled on AIMS by EO AM. If Form 8038-R is received in Accounting, forward the refund request to EO AM, M/S 6552.

  2. Occasionally the Field enters into closing agreements with bond issuers after performing an audit. All closing agreements process to the Master File.

  3. When issuing a manual refund on a Form 8038-CP, offsets may occur when the Part 1 and Part II entity is the same. If Part 1 and Part II is different, offsets won’t apply.

Depositing Arbitrage Payments

  1. Before March 2001, when we received an Arbitrage payment, we journalized the remittance into the 6400 "Miscellaneous Revenue Collections" account. (Treasury Account Symbols 20–3220) The package included:

    • Original and two copies of Form 2221 with a copy a Form 8038-T.

    • Encode tape with Form 784.

    • White memo copy of deposit ticket.

      Note:

      The Deposit unit kept the yellow copy of the deposit ticket.

  2. Once journaled, we send the package to the Bank Adjustment/Dishonored Check unit to have the return & payment controlled onto the RICS system. Any returns and payments processed before March 2001 should be located on the RICS system.

  3. Currently, all Forms 8038-T and remittance post to Master File.

  4. When we receive remittance with Form 8038-T, Receipt and Control prepares a Form 3244 and assigns a report number (if not present) within the range of 700-799 for each return. The prepared Form 3244 then processes through Manual Exception Processing to MF as follows:

    • BMF

    • Tax Class 3

    • Document Code 17

      Reminder:

      A deposit ticket is prepared with Treasury Account Symbols 20–3220.

Julian Date Calendars
Perpetual, 365 Days and Leap Year, 366 Days

The Julian date is the number of the day of the year (out of the total days in the year).

Example:

Day 43 of 365 (366 if a leap year).

  1. To determine the month and day given a DLN Julian date of 043, follow the column up for the month (February), then follow the row with the number (043) for the day (12). Julian date 043 = February 12.

  2. To determine the Julian date given for the month (February) and day (12), follow the month column down and the day across to where they intersect, February 12 = Julian date 043.

JULIAN DATE CALENDAR
365 Days
DAY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1 001 032 060 091 121 152 182 213 244 274 305 335
2 002 033 061 092 122 153 183 214 245 275 306 336
3 003 034 062 093 123 154 184 215 246 276 307 337
4 004 035 063 094 124 155 185 216 247 277 308 338
5 005 036 064 095 125 156 186 217 248 278 309 339
6 006 037 065 096 126 157 187 218 249 279 310 340
7 007 038 066 097 127 158 188 219 250 280 311 341
8 008 039 067 098 128 159 189 220 251 281 312 342
9 009 040 068 099 129 160 190 221 252 282 313 343
10 010 041 069 100 130 161 191 222 253 283 314 344
11 011 042 070 101 131 162 192 223 254 284 315 345
12 012 043 071 102 132 163 193 224 255 285 316 346
13 013 044 072 103 133 164 194 225 256 286 317 347
14 014 045 073 104 134 165 195 226 257 287 318 348
15 015 046 074 105 135 166 196 227 258 288 319 349
16 016 047 075 106 136 167 197 228 259 289 320 350
17 017 048 076 107 137 168 198 229 260 290 321 351
18 018 049 077 108 138 169 199 230 261 291 322 352
19 019 050 078 109 139 170 200 231 262 292 323 353
20 020 051 079 110 140 171 201 232 263 293 324 354
21 021 052 080 111 141 172 202 233 264 294 325 355
22 022 053 081 112 142 173 203 234 265 295 326 356
23 023 054 082 113 143 174 204 235 266 296 327 357
24 024 055 083 114 144 175 205 236 267 297 328 358
25 025 056 084 115 145 176 206 237 268 298 329 359
26 026 057 085 116 146 177 207 238 269 299 330 360
27 027 058 086 117 147 178 208 239 270 300 331 361
28 028 059 087 118 148 179 209 240 271 301 332 362
29 029 088 119 149 180 210 241 272 302 333 363
30 030 089 120 150 181 211 242 273 303 334 364
31 031 090 151 212 243 304 365
For use in 2009, 2010, 2011, 2013, 2014, 2015, and 2017.
JULIAN DATE CALENDAR
Leap Year, 366 Days
DAY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1 001 032 061 092 122 153 183 214 245 275 306 336
2 002 033 062 093 123 154 184 215 246 276 307 337
3 003 034 063 094 124 155 185 216 247 277 308 338
4 004 035 064 095 125 156 186 217 248 278 309 339
5 005 036 065 096 126 157 187 218 249 279 310 340
6 006 037 066 097 127 158 188 219 250 280 311 341
7 007 038 067 098 128 159 189 220 251 281 312 342
8 008 039 068 099 129 160 190 221 252 282 313 343
9 009 040 069 100 130 161 191 222 253 283 314 344
10 010 041 070 101 131 162 192 223 254 284 315 345
11 011 042 071 102 132 163 193 224 255 285 316 346
12 012 043 072 103 133 164 194 225 256 286 317 347
13 013 044 073 104 134 165 195 226 257 287 318 348
14 014 045 074 105 135 166 196 227 258 288 319 349
15 015 046 075 106 136 167 197 228 259 289 320 350
16 016 047 076 107 137 168 198 229 260 290 321 351
17 017 048 077 108 138 169 199 230 261 291 322 352
18 018 049 078 109 139 170 200 231 262 292 323 353
19 019 050 079 110 140 171 201 232 263 293 324 354
20 020 051 080 111 141 172 202 233 264 294 325 355
21 021 052 081 112 142 173 203 234 265 295 326 356
22 022 053 082 113 143 174 204 235 266 296 327 357
23 023 054 083 114 144 175 205 236 267 297 328 358
24 024 055 084 115 145 176 206 237 268 298 329 359
25 025 056 085 116 146 177 207 238 269 299 330 360
26 026 057 086 117 147 178 208 239 270 300 331 361
27 027 058 087 118 148 179 209 240 271 301 332 362
28 028 059 088 119 149 180 210 241 272 302 333 363
29 029 060 089 120 150 181 211 242 273 303 334 364
30 030 090 121 151 182 212 243 274 304 335 365
31 031 091 152 213 244 305 366
For use in 2008, 2012, 2016 and 2020.

Due Date Charts

Form 8038, Form 8038-G, Form 8038-B,
and Form 8038-TC
Month of Issuance Quarter Ending Date Due Date
January
February
March
March 31 05/15
April
May
June
June 30 08/15
July
August
September
September 30 11/15
October
November
December
December 31 02/15
Form 8038-GC
Part II Description of Obligations "Single Issue"
Check Box is marked
Quarter Ending Date Due Date
March 31 05/15
June 30 08/15
September 30 11/15
December 31 02/15
Form 8038-GC
Part II Description of Obligations "Consolidated Basis"
Check Box is marked
Tax Period Due Date
January - December 02/15 of the following year
Form 8038-GC
Part II Description of Obligations
Neither box is checked, see IRM 3.11.26.3.17(7) , Part II designation of obligations, single or consolidated box and IRM 3.11.26.3.17(9) , line 8b.
If Then
before editing, line 8b has a specific date and/or month entered other than 01/01/XXXX,

Example:

03/15/1010 or 03/2010

consider a "single issue" and follow the due date chart for "single issue" check box above and check the "single issue" box.
before editing the filer’s original entry on Part II, line 8b has the specific date of 01/01/XXXX,

Example:

01/01/2010

edit an "X" in the consolidated basis box.
before editing line 8b has only a year entered,

Example:

2010

consider a "consolidated basis" and follow the due date chart for "consolidated basis" above and check the "consolidated basis" box.
Form 8328
Tax Period Due Date
January - December 02/15 of the following year.
Form 8038-T, Part II completed
If Then
the received date is within 60 days of the line 12 date, consider timely filed.
the received date is more than 60 days after the line 12 date (plus the grace period), consider late filed and see IRM 3.11.26.2.8.5.
if there is no date entered on line 12, consider late filed and see IRM 3.11.26.2.8.5.
Form 8038-T, Part III, line 16 has the following:
If Then
there is no box checked on line 16, consider late filed and see IRM 3.11.26.2.8.5.
there is a box checked on line 16, compute the due date by adding as follows:
Date of Issue (line 6) + the number of months that coincide with the box checked on line 16 + 3 months = Due date.

Example:

01-17-2000 (date of issue) + 18 (18 months box checked) + 3 months = 10-17-2001 (return due date)

Form 8703
Tax Period Due Date
January - December 03/15 of the following year.

Mortgage Election Credit Certificates are due December 31 of the election year.

Notice of Defeasance are due within 90 days of the date of the establishment of the defeasance escrow.

Student Loan Bond Notifications are due before the issuance of the taxable bond.

Form 8038, Form 8038-G, Form 8038-GC and
Form 8038-T Prior Year Conversion Charts

Form 8038
Conversion Chart
1993 & 1995
Line Numbers
1999, 2000 & 2002
Line Numbers
2007 & 2010
Line Numbers
Convert to 04/2011
Line Numbers
3 3 3 3 3 4
4 4 4 4 4 5
5 5 5 5 5 6
6 6 6 6 6 7
7 7 7 7 7 8
8 8 8 8 8 9
N/A N/A 9 9 9 10a
N/A N/A 10 10 10 10b
9a 11a 11a
9b 11b 11b
9c N/A N/A
9d 11c 11c
9e 11d 11d
9f 11e 11e
9g 11f 11f
9h 11g 11g
9m 11h 11h
1993 = N/A 1995 = 9n 11i 11i
N/A 11j 11j
N/A 11k 11k
N/A 1999/2000 = N/A 2002 = 11l 11l
N/A 1999/2000 = N/A 2002 = 11m contains "Green Bonds" or similar 11m
N/A N/A 11n
N/A 1999/2000 = N/A 2002= 11m contains "Gulf Opportunity Zone Bond" or similar 11o
N/A 1999/2000 = N/A 2002= 11m contains "Liberty Bond" or similar 11p

9c, 9i, 9j, 9k, 9l
1999/2000 = 11l 2002 = 11m (no wording similar to above 11m 11q
10 12 12a 12a
11 13
12 14
13 15
14 16
15 17
16 18
17 19
N/A 1999/2000 = N/A 2002 = 20 contains "Gulf Opportunity Zone Bond" or similar 20a 20a
N/A N/A 20b 20b
18 20 no wording similar to line 20 above 20c 20c
19(a) NC NC 21(a)
20 (c)

Note:

If 20(c) is blank, and 19(c) has an amount, edit the amount from 19(c) to 20(c).

NC NC 21(b)
20(d)

Note:

If 20(d) is blank, and 19(d) has an amount, edit the amount from 19(d) to 20(d).

NC NC 21(c)
20(e)

Note:

If 20(e) is blank, and 19(e) has an amount, edit the amount from 19(e) to 20(e).

NC NC 21(d)
20(f)

Note:

If 20(f) is blank, and 19(f) has an amount, edit the amount from 19(f) to 20(f).

NC NC 21(e)
21 22 22 22
22 23 23 23
23 24 24 24
24 25 25 25
25 26 26 26
26 27 27 27
N/A 28 28 28
27 29 29 29
28 30 30 30
29(a) 31(a) 31(a) 31(a)
29(b) 31(b) 31(b) 31(b)
29(c) 31(c) 31(c) 31(c)
29(d) 31(d) 31(d) 31(d)
29(e) 31(e) 31(e) 31(e)
30(a) code 32(a) code 32(a) Code 32(a) Code
30(a) amount 32(a) amount 32(a) amount 32(a) Amount
30(b) code 32(b) code 32(b) code 32(b) Code
30(b) amount 32(b) amount 32(b) amount 32(b) Amount
31 33 33 33
N/A 34 34 34
32 35 35 35
33 36 36 36
34 37 37 37
35 38 38 38
36 39 39 39
37 40 40 40a
N/A 41 ckbx 41 ckbx 46 ckbx
N/A 41 name 41 name 46 name
N/A 41 EIN 41 EIN 46 EIN
1993 / 1995 37 / 38
41
42 42 47
38 / 39 1999 / 2000
42
2002
43
43 48
na 1999/2000
43
44 44 49
39a / 40a_ 1999/2000
43a
2002
44a
44a 49a
39b / 40b 1999/2000
43b
44b 44b 49b
39c / 40c 1999/2000
43c
44c 44c 49c
39d / 40d 1999/2000
43d
44d 44d 49d
41a / 42a 44a 45a 45a 50a
41b / 42b 44b 45b 45b 50b
N/A 1999/2000
45a
46a 46a 51a
N/A 1999/2000
45b
46b 46b 51b
N/A 1999/2000
NA
2002
47
47 52
Form 8038-G
Conversion Chart
1993
Line Numbers
1995
Line Numbers
1999 & 05/2010 Line Numbers Convert to 09/2011
Line Numbers
3 3 3 4
4 4 4 5
5 5 5 6
6 6 6 7
7 7 7 8
8 8 8 9
N/A N/A 9 10a
N/A N/A 10 10b
9–18 9–18 NC 11-20
19(a) 19(a) NC 21a
20(c)

Note:

If 20(c) is blank, and 19(c) has an amount, edit the amount from 19(c) to 20(c).

20(c)

Note:

If 20(c) is blank, and 19(c) has an amount, edit the amount from 19(c) to 20(c).

NC 21b
20(d)

Note:

If 20(d) is blank, and 19(b) has an amount, edit the amount from 19(d) to 20(d).

20(d)

Note:

If 20(d) is blank, and 19(d) has an amount, edit the amount from 19(d) to 20(d).

NC 21c
20(e) 20(e) NC 21d
20(f) 20(f) NC 21e
21 21 NC 22
22 22 NC 23
23 23 NC 24
24 24 NC 25
25 25 NC 26
26 26 NC 27
N/A 27 NC 28
27 28 NC 29
28 29 NC 30
29 30 NC 31
N/A 31 NC 32
30 32 NC 33
31 33 NC 34
32 34 NC 35
33 35 NC 36a
N/A 36b NC 36b
34a 37a 37a 37
34b ckbx 37b ckbx 37b 38a
N/A N/A 38 39
35 38 39 40
N/A 39 40 41a
Form 8038-GC
Conversion Chart
1993 & 1995
Line Numbers
1999 & 2000
Line Numbers
Convert to 5/2009 &
2012
Line Numbers
Right of Line 4 5 5
5 8a 8a
N/A 8b 8b
N/A N/A 9a
N/A N/A 9b
N/A N/A 9c
N/A N/A 9d
N/A N/A 9e
N/A N/A 9f
N/A N/A 9g
N/A N/A 9h
8c 9a 9i
8d 9b 9j
N/A N/A 9k
N/A 10 10
N/A 11 Delete line number
9 12 11
N/A N/A 13
8a Delete line number Delete line number
8b Delete line number Delete line number
Form 8038-T
Conversion Chart
1995
Line Numbers
1999
Line Numbers
2001
Line Numbers
2002
Line Numbers
Convert to 2005 & 04/2011
Line Number
12 13
13 N/A
9 11
15 17 17 14 12
N/A N/A N/A 17 13
N/A 12 12 16 14
N/A 20 22
18 21 21 20 16
21 (1st set of dotted lines) 24 (1st set of dotted lines) 24 (1st set of dotted lines) 23 17
20 23 23 22 18
21 (2nd set of dotted lines) 24 2nd set of dotted lines) 24 (2nd set of dotted lines) 24 19
22 25 25
(add line 19 and 25)
25
(add line 18 and 25)
21
N/A 26 Add 20 and 26 Add 19 and 26 22
14 16 16 27 23
29 33 33 34 29
N/A N/A N/A N/A 30
N/A N/A N/A N/A 31
N/A N/A N/A N/A 32
The following lines were not converted.
Edit as follows:
10 NC NC NC N/A - Delete
11 13 13 NC N/A - Delete
12 14 14 14 N/A -
Delete line number
13 15 15 N/A - Delete N/A - Delete
16 18 18 N/A -
Delete line number
N/A -
Delete line number
17 19 19 N/A - Delete N/A - Delete
19 22 22 21 N/A - Delete
23 27 27 28 N/A -
Delete line number
N/A N/A N/A 29 N/A -
Delete line number
25 29 29 30 N/A -
Delete line number
24 N/A N/A N/A N/A -
Delete line number
26 30 30 31 N/A -
Delete line number
27 31 31 32 N/A -
Delete line number
28 32 32 33 N/A -
Delete line number
30 34 34 35 N/A -
Delete line number
31 35 35 36 N/A -
Delete line number
32 36 36 37 Delete line number
33 37 37 38 N/A -
Delete line number
34 38 38 39 N/A -
Delete line number
35 39 39 40 N/A -
Delete line number

Form 8703
Conversion Chart

Form 8703
Conversion Chart
09/1990 through 01/2009
Line Numbers
Convert to 04/2011
Line Numbers
4 5
5 6
6 7
7 8
8 9
9a 10a
9b 10b

Form 8038-CP
Conversion Chart

Form 8038-CP
Conversion Chart
January 2010
Line Numbers
Convert to 01/2012
Line Numbers
17a 17a - Check boxes
19 19a
N/A 19b
N/A 19c
20a 20a
20b 20b
N/A 20c
N/A 20d
N/A 20e
N/A 20f

Computer Condition Codes

COMPUTER CONDITION CODES
CCC DEFINITION USE IF FOR FORM(S)
D Reasonable Cause for Failure to Pay Timely Untimely paid return and Reasonable Cause is established in accordance with Revenue Procedure 90-11. IRM 3.11.26.3.9, Reasonable Cause

Note:

If prepaid penalty is included, DON’T use Condition Code "D."

8038-T
F Final Return Return indicates it is a final. 8038-T
G Amended Return See IRM 3.11.26.2.8.1, Amended Returns. 8038
8038-G
8038-GC
8038-T
8328
8703
N Form 8038, line 11q - other described as Recover Zone Facility Bond The description on line 11q (other) on Form 8038 reads Recovery Zone Facility Bond 8038
R Reasonable Cause for Failure to File Return Timely Untimely filed return and Reasonable Cause is established in accordance with Rev. Proc. 88-10, Rev. Proc. 2002-48, or Rev. Proc. 90-11. IRM 3.11.26.3.9Reasonable Cause 8038
8038-G
8038-GC
8038-T
8703
3 No Reply Input by Rejects when the taxpayer doesn’t reply to our correspondence. 8038
8038-G
8038-GC
8038-T
8328
8703
7 Reasonable Cause was considered and denied. Reasonable Cause wasn’t granted. See IRM 3.11.26.3.9, Reasonable Cause 8038
8038-G
8038-GC
8038-T
8703
Return was referred to TEB CPM. Return referred to TEB CPM for late filing consideration. See IRM 3.11.26.2.8.5, Delinquent Return or Payment
H Form 8038-G, Line 18- other described as "Tribal Economic Development Bond" The description on Form 8038-G, line 18 other reads "Tribal Economic Development Bond" . 8038-G
C Indicates a Form 8038-CP is subject to the sequestration decrease. CCC "C" is not present on a Form 8038-CP. 8038-CP
W Prevents the validity check on returns which are filed two years and ten months after the due date. Indicates Statute cleared. Edit CCC" W" if the statute return is stamped Cleared by Statutes. 8038-CP
O Module freeze. Used to stop a refund from generating so a manual refund can be issued. 8038-CP

ERS Action Codes

Area Code Description Suspense Period Valid for C&E Valid with SSPND from Error Correction Valid with SSPND from Suspense Correction
001 Input Document 00 no yes no
211 First Correspondence 30 yes yes yes
212 Second Correspondence 25 yes yes yes
213 To other than Taxpayer 30 yes yes yes
215 International 45 yes yes yes
225 Signature Only 45 yes yes yes
226 Signature Only (International) 90 yes yes yes
In-House Research 310 Statute Control 10 yes yes yes
320 Entity Control 10 yes yes yes
Criminal Investigation 331 Protest Review 03 yes yes no
332 QRDT Review 03 yes yes no
333 Prompt Audit 10 yes yes yes
334 Joint Committee 10 yes yes yes
335 Protest Case 10 yes yes yes
336 QRDT Case 10 yes yes yes
337 Other CID 10 yes yes yes
Accounting 341 Manual Refund 10 yes yes yes
342 Verification of Credits 10 yes yes yes
343 Other Accounting 10 yes yes yes
344 Manual Refund-ERS 00 no yes yes
KIF/MFTRA Research 351 TIN Research 00 no yes yes
352 Name Research 03 yes yes yes
353 Address Research 03 yes yes yes
354 Filing Requirements 03 yes yes yes
355 Research 05 yes yes yes
360 Other MFTRA Research 10 yes yes yes
370 Other Research Examination 10 yes yes yes
Management Suspense 410 Technical Assistance 00 no yes no
420 Management Suspense A 05 yes yes yes
430 Management Suspense B 10 yes yes yes
440 Management Suspense C 15 yes yes yes
450 Management Suspense D 20 yes yes yes
460 Management Suspense E 25 yes yes yes
470 Complex Error Codes 00 no yes no
480 Early Filed Suspense 150 yes yes yes
490 System Problem 05 no yes yes
Missing Document 510 Missing Document 00 yes no no
511 Missing Document - 1st Suspense 25 no yes yes
512 Missing Document - 2nd Suspense 20 no no yes
513 Missing Document - 3rd Suspense 20 no no yes
515 Missing Document Short Term 00 no yes yes
Rejects 610 Renumber 00 yes yes no
611 Remittance Renumber 00 yes yes yes
620 NMF Non-ADP 00 yes yes no
630 Re-input 00 no yes no
640 Void 00 yes yes no
650 Assistant Commissioner (International) (ACI) 00 yes yes no
660 Data Control Delete (TEP Delete) 00 no no no
670 Rejected Missing Document 00 no no no
Duplicate DLN (Computer Generated Codes) 700 Stop Block DLN 00 no no no
711 Dup. Doc DLN from Document Perfection 00 no no no
712 Dup. Doc DLN from Error Correction 00 no no no
713 Dup. Doc DLN from Unpostables 00 no no no
714 Dup. Doc DLN from Unworkable Suspense 00 no no no
715 Dup. Doc DLN from Workable Suspense 00 no no no
Unpostable Record (Computer Generated Codes) 900 Unpostable Record (Computer Generated Code) 00 no no no