The CFO is responsible for establishing financial policy for the management and reporting of revenue accounting operations.

The Deputy CFO provides direction on financial management, ensures financial products are properly presented and maintained and ensures financial systems are compliant with federal standards.

The Senior Associate CFO for Financial Management is responsible for establishing, maintaining, and ensuring compliance with revenue policy and procedures related to revenue accounting operations and financial reporting.

The Associate CFO for Revenue Financial Accounting is responsible for establishing, maintaining and ensuring compliance with custodial revenue policy/procedures and custodial accounting operations, including proper accounting and timely reporting of IRS custodial activities.

The Revenue Accounting Operations office is responsible for developing and managing revenue policy for CFO HQ accounting operations and financial reporting.

The Enterprise Computing Center, Martinsburg (ECC-MTB) is responsible for:

Each CFO RACS Unit is responsible for functioning as a separate accounting operation, using an identifiable numeral.

Together, each unit is responsible for:

The Government Accountability Office (GAO) audits the campus tax transactions at the location where the operations are conducted and where the accounting records are maintained.

Treasury Disbursing Office (TDO) confirmation listing, RACS 031 (Confirmed Disbursement Report) and the related source documents (for example: the original refund disbursement and check cancellation schedules) remains at the accounting section in accordance with 44 USC.

The RACS 031 (Confirmed Disbursement Report) and the related source documents are maintained in the following accounting period order:

When requested by GAO, the campus involved is responsible for producing the following records:

GAO auditors may request transcripts for specific individual cases to verify the accuracy of the refund interest computation. The IRS must redact individual case information.

The RACS section is required to maintain refund transaction records not audited in the campus file or the Federal Records Center (FRC) for GAO audit purposes. Refund transaction records that GAO audited may be transmitted to the FRC or retired in accordance with IRM 1.15.4.2, Retiring Records to the FRC.

The IRM is the primary, official compilation of instructions to staff that relate to the administration and operation of the IRS. The IRM ensures employees have the approved policy and guidance they need to carry out their responsibilities in administering the tax laws or other agency obligations. Program guidance stated in this IRM must be followed by all sites across the service.

Local procedures may be created or developed to provide specific instructions to local offices on specific programs, however those local procedures must continue to supplement and support the IRM. Local procedures cannot deviate, contradict, or duplicate material in the IRM, nor can they set policy or change Servicewide program guidance.

Guidance that deviates from the IRM or establishes new practices (even if temporary) must abide by these guidelines.

Site personnel submission for a request to deviate from the IRM must abide by these procedures.

The Agency Location Code plus 2 (ALC +2) is the ALC plus a unique two-digit number.

This number is assigned by Treasury OTC Support Center.

Below is a list of the ALC +2 assignments:

It is mandatory that each DT/DV has a unique TID. The 14-character TID number represents one DT/DV. The 20-character TID number includes an additional six transaction sequence numbers that identifies each DT/DV transaction uniquely.

RRACS assigns System ID 20 and 25. Input payment systems assign the remaining System IDs. The valid system IDs for the functions are:

The Trace ID number format is:

Valid Site IDs for the Campus locations are:

Valid Site IDs for the Lockbox Bank locations are:

BBTS provides a subset of System IDs for requesting a Trace ID number for manual DTs. The subset list is:

The Integrated Data Retrieval System (IDRS) accounting package contains the following documents:

The accounting technician:

The manual accounting package contains the following documents:

The accounting technician:

EXCEPTION: For weekend processing occurring during peak season, the deposits are made on the next business day. Ensure the DT reflects the current date, banks do not accept a DT with a previous day's date.

The Electronic Fund Transfer (EFT) accounting package contains the following documents:

The accounting technician:

The lockbox electronically transmits files. The file generates the batch journal 180 and the batch journal posts to RRACS.

The accounting technician:

RRACS produces the Lockbox Error Report (151) if there is a problem with the lockbox batch journal.

ISRP paper check processing system now processes checks electronically through the Treasury OTCnet System.

Austin, Kansas City, and Ogden Submission Processing Centers began using the ISRP electronic check process in November/December 2020. Receipt and Control operations will send electronic check images and corresponding data through the OTCnet system to the Federal Reserve Bank of Cleveland.

The ISRP accounting package contains the following documents:

ISRP:

The accounting technician:

RRACS produces the ISRP Error Report (0150) when a problem arises with the ISRP batch journal.

The EFPPS accounting package contains the following documents:

EFPPS transmits a file to RRACS. RRACS generates batch journal windows 110, 111, 112, 113, 114 and posts to RRACS.

The accounting technician:

RRACS produces the EFPPS Error Report when a problem arises with the EFPPS batch journal.

The miscellaneous accounting package contains the following documents:

The accounting technician:

Checks received from National Security are sealed in an envelope and hand delivered from National Security to the compliance services director with a memorandum and list of checks enclosed in the sealed envelope.

The compliance services director contacts a Submission Processing (SP) program and analysis (P&A) analyst to pick up the sealed envelope and the corresponding memorandum.

The SP P&A analyst prepares Form 3244 (Payment Posting Voucher) for each check. Each Form 3244 must have the 6400 miscellaneous revenue collection account written on it.

The SP P&A analyst hand carries the checks with corresponding Form 3244 to receipt and control for deposit.

Receipt and control prepares Form 2221 (Schedule of Collections) and OTCnet deposit ticket, reflecting the DT date, agency location code (ALC), deposit total and TAS 20X3220. The SP P&A analyst hand carries OTCnet deposit ticket and Form 2221 to the accounting section for journalizing.

The accounting section is responsible for:

The SP P&A analyst is responsible for:

The P&A analyst files the original Form 2221 and Form 3244(s) with copies of the checks in the 6400 account (Miscellaneous Revenue Collection) case file.

Report 1136 (Unmatched RACS CIR Records) lists DTs and DVs journalized by the campus but not reported by the depository.

The Department of Justice (DOJ) receives civil judgement payments and uses the Intragovernmental Payment and Collection (IPAC) system to transfer these payments to Kansas City (ALC 20090900) and create documentation of the transfer. For additional information, see IRM 3.17.243, Miscellaneous Accounting.

An excel worksheet and other documents provide the debtor's name, SSN, interest computation date, cause of the action, collection office claim number, dollar amount and collection office referral number, included on the IPAC document.

The accounting technician is responsible for:

IRC 7654 (Coordination of United States and certain possession individual income taxes) provides that net individual collections from Guam or Northern Mariana Islands (NMI) are credited to the Treasury of Guam or NMI.

Taxpayers must file Form 5074 (Allocation of Individual Income Tax to Guam or the Commonwealth of the Northern Mariana Islands) to report adjusted gross income of $50,000 or more with gross income of $5,000 or more derived from Guam or NMI sources.

Form 5074 is forwarded to the Austin campus for centralized processing. After processing, the compliance section completes Form 5074, indicating the net amount of tax due Guam or NMI.

Compliance forwards Form 5074 to the accounting section who maintains a file and a list of any completed forms.

Monthly, accounting is responsible for:

Quarterly, the accounting unit in Austin is responsible for:

The Philadelphia campus support function receives insolvency payments converted by Paper Check Conversion (PCC), using the Electronic Verification and Image Services (ELVIS). Daily, a campus technician scans the checks and electronically transmits them to the Federal Reserve Bank (FRB) for deposit using an Ogden's ALC.

Each deposit has a unique doc ID with the following JJJ4625DDDDDDY format where:

The next business day, a campus technician faxes Form 784 (Recapitulation of Remittances) to Ogden (note the doc ID number), after the technician electronically transmits the insolvency payments.

For processing a DT, an Ogden insolvency technician:

For processing each DT, an Ogden accounting technician:

For processing a DV, the Ogden accounting technician:

Daily, the Area Office Remittance Register (AORR) generates Form 3244 (Payment Posting Voucher) information using command code PAYMT. The DT total amounts, AORR and checks should agree. The AORR money amounts must equal the DT totals.

Since the AORR EOD 1640 contains more than one doc ID, each doc ID money amount must be notated.

Philadelphia campus is responsible for:

The accounting technician:

The accounting technician is responsible for maintaining the suspense account daily by:

Each Friday, the RACS DBA generates the insolvency suspense report (RACS 0139) and balances it to the insolvency suspense spreadsheet. Every Monday morning, the RACS DBA emails the insolvency suspense spreadsheet to the campus support team manager.

Monthly, the accounting technician completes a reconciliation sheet for the insolvency suspense account 4625. Only open case files are reflected on the reconciliation sheet.

The accounting technician takes the net totals from the monthly reconciliation sheet plus the net totals from the monthly trial balance insolvency suspense account 4625 to determine if the balance nets to zero.

If the monthly reconciliation report is out of balance, the accounting technician:

After balancing the monthly reconciliation sheet, management reviews, approves, initials, and dates the monthly reconciliation sheet.

The accounting technician completes Form 3997, Reconciliation of general ledger account report and forwards the report to SP HQ. The reconciliation sheet and the supporting documentation is maintained in a closed file for the accounting period.

Foreign Bank Account Records (FBAR) payments are considered miscellaneous receipts that are not reflected on the taxpayer's account.

ECC-MTB:

The accounting technician:

The EFTPS provides a daily automated journal file for posting transactions to RRACS. The accounting technician contacts the Submission Processing RACS Headquarters unit and the CFO RACS (OS:CFO:FM:A:S) office to receive further instructions for journals that did not post to RRACS.

If the EFTPS batch journal does not post to RRACS, the accounting technician must prepare a manual journal.

EFTPS creates four activities requiring RRACS input to the general ledger:

The following programs transmit through EFTPS:

Offer-in-Compromise (OIC) payments received in Brookhaven and Memphis are deposited by PCC using ELVIS.

Daily, the Brookhaven and Memphis Perfection/OIC teams fax the PCC Deposit Breakdown Sheet and the Remittance Tracking Report (Form 13479), for the current day’s deposit to the Ogden RRACS. The PCC/OIC package, including the batch listings, Form 13479, and the original Form 2515 (Record of Offer-in-Compromise) must be sent by overnight traceable mail to:
Internal Revenue Service
1975 N Rulon White Blvd.
RRACS Team M/S 6261
Ogden, Utah 84404

Daily, the Ogden RRACS accounting technician must access ELVIS and retrieve all electronic DT/DVs for Brookhaven and Memphis OIC payments.

For processing a DT, the Ogden accounting technician:

For processing a Debit Voucher (DV), the Ogden accounting technician:

The Collection field offices document the property seized in connection with enforced collection of taxes and report it to the campus for accounting and control.

Seized property is controlled through the inventory control main menu. This inventory is maintained in RRACS. The Form 2433, Notice of Seizure, Part 7A, creates a new district office inventory record. The Form 2433, Part 7B, closes an AOI (Area Office Inventory) record when the seized property is disposed.

Each form must be verified to ensure complete and proper information for input is present. Each form must contain doc ID, date, and dollar amount. The seizure date must be used when inputting to the inventory account. Monthly reports are produced from these AOI records for individual field offices under the SP report main menu. These reports identify the record by doc ID. Form 2433, Part 7B, must match the doc ID of the record to be updated.

RACS receives Form 2433 (Notice of Seizure), Part 7A, from Collection for each seizure or supplemental seizure and processes them as follows:

When a property value cannot be immediately determined for audit trail purposes, the technician journalizes these items to RRACS with 0 value as follows:

Collection forwards the Form 2433, Part 7B, appropriately marked, when:

The monthly field office inventory report includes seized property.

When seized property is disposed of by redemption, release, sale or acquisition, Form 2433 (Notice of Seizure), Part 7B, is used as the closure document to remove the property from the seized property inventory when the box is checked indicating that this action closes the seizure.

The federal government may acquire title to real or personal property by bidding it in at the time of sale. The accounting section in Ogden is responsible to:

All other transactions including acquisition, subsequent redemption and subsequent sale or other disposition of real or personal property are recorded in RRACS. Source documents are filed in the case file.

This receipt account represents monies collected in payment of withholding tax described in the IRC. Recorded are collections of cash, check and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account is confirmed.

The account may be decreased by SF 5515 (Debit Voucher) or by adjustments of monies between revenue receipts and other fund accounts.

The account is maintained on a fiscal year basis.

This receipt account represents monies collected in payment of individual income or other tax described in the IRC. Recorded are collections of cash, check and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account are confirmed.

The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

The account is maintained on a fiscal year basis.

This receipt account represents monies collected in payment of corporation tax described in the IRC. Recorded are collections of cash, check and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account are confirmed.

The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

The account is maintained on a fiscal year basis.

This receipt account represents monies collected in payment of excise tax described in the IRC. Recorded are collections of cash, check and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account are confirmed.

The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

The account is maintained on a fiscal year basis.

This receipt account represents monies collected in payment of estate and gift tax described in the IRC. Recorded are collections of cash, check and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account are confirmed.

The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

The account is maintained on a fiscal year basis.

This receipt account represents monies collected in payment of carriers’ tax described in the IRC. Recorded are collections of cash, check and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account are confirmed.

The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

The account is maintained on a fiscal year basis.

This receipt account represents monies collected in payment of federal unemployment tax described in the IRC. Recorded are collections of cash, check and money orders for deposit into the Treasury. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account are confirmed.

The account may be decreased by adjustments of monies between revenue receipts and other fund accounts.

The account is maintained on a fiscal year basis.

Included in this receipt account are monies for treaty country receipts.

Included in this receipt account are monies for arbitrage receipts.

This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account are confirmed.

Included in this account are monies for duplication of Exempt Organizations Master File (EOMF) documents and miscellaneous receipts which are not assessed or claimed.

Passive Foreign Investment Company (PFIC) payments are also recorded in this account (Ogden only).

Also included in this account are Foreign Banks Account Record (FBAR) payments processed at ECC-MTB via PCC to (Cincinnati ALC only).

This account can be reduced only through adjustment between the funds or revenue receipt accounts since the SF 5515 (Debit Voucher) normally is applied to the revenue receipts withholding class.

The account is maintained on a fiscal year basis.

Included in this receipt account are monies for miscellaneous forfeiture receipt.

This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of the deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account is confirmed. Deposits received for this account in sites other than Cincinnati should be transferred via Form 2158 (Credit Transfer Voucher) to Cincinnati.

This account can be reduced only through adjustment between the funds or revenue receipt accounts since the SF 5515 (Debit Voucher) generally is applied to the revenue receipts withholding class.

This account is maintained on a fiscal year basis.

Included in this receipt account are monies for the Exempt Organizations (EO) user fee increase and the Form 990 CD user fee. The EO user fee increase is processed in Cincinnati. The Form 990 CD user fee is processed in Ogden.

This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits into the Treasury account is confirmed.

This account can be reduced only through adjustment between the funds or revenue receipt accounts since the SF 5515 (Debit Voucher) normally is applied to the revenue receipts withholding class.

As of October 1, 2011, Fiscal Service has requested TAS 20X5432.7 in lieu of TAS 20X6877 for photocopy fees.

The service centers process photocopy fees as usual at the end of each month.

The bulk upload is transmitted to Treasury by the CFO HQ Accounting office. Soon thereafter, CFO reclassifies the photocopy fees from 20X6877 to 20X5432.7, as needed.

This account is maintained on a fiscal year basis.

Included in this receipt account are monies for the presidential election campaign that are received as cash, check or money order.

This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until deposits to the Treasury account are confirmed.

Included in this account are monies for voluntary contribution to reduce the national debt.

This account can be reduced only through adjustment between the funds or revenue receipt accounts since the SF 5515 (Debit Voucher) normally is applied to the revenue receipts withholding class.

Monthly, email the Fiscal Service the total dollar amount reported on the RACS 020, Statement of Transactions report, in Section I for TAS 20X5080.1. Include campus name, ALC, account period ending and the total dollar amount. If there is a zero-money amount, report zero dollars. The email address is: SecuritiesAccountingTeam@fiscal.treasury.gov

This account is maintained on a fiscal year basis.

This receipt account represents monies collected for court-ordered restitution of fines, penalties, and court costs. This also includes court-ordered restitution more than the assessable amount. These payments should be received with information identifying into which category they fall.

All payments are journalized and transferred with the supporting documentation to the Kansas City Special Services team.

This receipt account represents monies collected and placed in the Treasury general fund accounts. Collections may be cash, check or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of OTCnet deposit ticket. The campus director is accountable for these funds personally until the Treasury account deposits are confirmed.

Conscience funds for account 2360 are received as:

This account can be reduced only through adjustment between the funds or revenue receipt accounts since the SF 5515 (Debit Voucher) normally is applied to the revenue receipts withholding class.

This account is maintained on a fiscal year basis.

This receipt account represents settlement payments received from taxpayers that have applied for relief under Rev. Proc. 97-44.

Included in this receipt account are monies for mortgage subsidy bond receipts.

This receipt account records the monies collected and placed in the Treasury general fund accounts for user fees that are designated for a new installment agreement request. This fee is charged to all taxpayers requesting an installment agreement to pay their delinquent taxes. Collections may be cash, check or money order applicable to this general fund account.

Receipts are recorded in this account upon preparation of OTCnet deposit ticket and Form 2221 (Schedule of Collections) or the lockbox equivalent. The campus director is accountable for these funds personally until deposit into the Treasury account is confirmed.

Deposits must have a Form 2221 attached. The original Form 2221 is forwarded to collection via Form 3210 (Document Transmittal). A copy of the Form 2221 is maintained in accounting.

This account can be reduced only through adjustment between the funds or revenue receipt accounts since the SF 5515 (Debit Voucher) normally is applied to the revenue receipts withholding class.

This account is maintained on a fiscal year basis.

This receipt account records the monies collected and placed in the Treasury general fund accounts for user fees that are designated for a reinstated installment agreement. This fee is charged to all taxpayers requesting to reinstate an installment agreement to pay their delinquent taxes. Collections may be cash, check or money order applicable to this general fund account. Receipts are recorded in this account upon preparation of Form 215-A (DT) and Form 2221 (Schedule of Collections) or the lockbox equivalent.

The campus director is accountable for these funds personally until deposit into the Treasury account is confirmed.

Deposits must have a Form 2221 attached. The original Form 2221 is forwarded to collection via Form 3210 (Document Transmittal). A copy of the Form 2221 is maintained in accounting.

This account can be reduced only through adjustment between the funds or revenue receipt accounts since the SF 5515 (Debit Voucher) normally is applied to the revenue receipts withholding class.

Account is maintained on a fiscal year basis.

The Tax Increase Prevention and Reconciliation Act (TIPRA) of 2005 amended IRC 7122, requiring a 20% deposit (or the first payment in the case of installment offers), in addition to the $186 user fee, when an offer is requested. This legislation also gives the taxpayers full credit on their tax module for all user fees paid. This was implemented July 24, 2006.

The IRS does not have a process in place to post money to the user fee account and give taxpayers credit on their tax module for the user fee that was paid. To assure that taxpayers received credit for the payment of the user fee against the offer amount, user fee payments post to account 4710, which is a suspense account that holds payments while offers are being considered and subsequently moves to account 2120 (Individual Income Revenue Receipt) and the taxpayer's record when the offer is considered processable. Prior to TIPRA enactment, a deposit was not required and could be refunded if the offer was not accepted. Therefore, deposits to RACS account 4710 (Offers-in-Compromise Ogden Only) were not transferred until offers were accepted. Under TIPRA, deposits are required and are not refundable, so the deposits recorded to account 4710 are moved to the taxpayer's account once the offer is determined to be processable,

After an initial adjustment transfer was made in January 2007, adjustments are now made monthly.

The following manual procedures should be followed when the automatic journal of these adjustments fails:

This receipt account records the monies received by the IRS in repayment of amounts erroneously or improperly disbursed from one of the disbursing appropriation accounts. Receipts are recorded in the account upon preparation of OTCnet deposit ticket. The campus director is accountable for all receipts personally until deposit into the Treasury account is confirmed.

Amounts in this account may be adjusted by reclassification of monies from any of the other receipt accounts. Reclassification between separate disbursing appropriations contained in this account may also be made.

Reductions to this account are made only through reclassification since all dishonored checks are recorded originally as revenue receipts.

This account is maintained on a fiscal year basis.

This receipt account records the monies received by the IRS in repayment of amounts erroneously or improperly disbursed from one of the disbursing appropriation accounts. Receipts are recorded in the account upon preparation of OTCnet deposit ticket. The campus director is accountable for all receipts personally until deposit into the Treasury account is confirmed.

Amounts in this account may be adjusted by reclassification of monies from any of the other receipt accounts. Reclassification between separate disbursing appropriations contained in this account may also be made.

Reductions to this account are made only through reclassification since all dishonored checks are recorded originally as revenue receipts.

This account is maintained on a fiscal year basis.

All IPAC receipts except DOJ IPAC receipts are reflected in accounts 2911-2914 and 2916-2929.

IPAC amounts are reported directly to CARS under this TAS.

On the application window, reclassification is necessary from any of these accounts to the account series 21XX, 23XX, 24XX and 7002 (Deposit Fund Receipts/Deposit Fund Disbursements).

All Department Of Justice (DOJ) IPAC receipts are reflected in account 2915.

IPAC amounts are reported directly to Treasury under the Treasury Account Symbol (TAS) 20F3844.

On the application window, reclassification is necessary from account 2915 to the account series 21XX, 23XX, 24XX and 7002.

Due to a two-year statute, Fiscal Service has determined that TAS 20F3885.11 is not the proper TAS to hold the DOJ transactions. Report the receipts under TAS 20F3844 to track these transactions separately.

This inventory account records the fair-market value of collateral securities deposited with technical services to secure payment of taxes, in accordance with the terms of a collateral agreement executed by the taxpayer.

The balance in this account represents the total value of all such collateral securities not released, seized, or transferred to other offices. Account 3200 (Collateral Held, Ogden Only) is supported by subsidiary records identifying each taxpayer concerned, the collateral held, its recorded fair-market value and the other information pertinent to the agreement and disposition of the securities.

Property held for safekeeping is labeled by collection in item 7(d) on Form 2276 (Collateral Deposit/Release Record). Safekeeping is defined as collateral security in which the IRS does not possess a unilateral right of disposal upon default under an agreement and should not reflect any value.

Collateral deposits are held in the area offices. Monthly, RRACS generates reports to the areas reporting amounts under accounting control. Field offices verify these reports with the collateral deposits on file in the field offices.

This inventory account records the estimated value of real property and personal property seized by collection for the payment of taxes. The balance in this account at the end of each month represents the total estimated value of all such seized property, still in the custody of collection at the close of the month. Account 3300, Seized Property, is supported by subsidiary records in the field office covering the detail of each seizure.

Reports showing total item count and total money value are forwarded monthly to the field office. Detailed reports showing each individual item under accounting control are forwarded upon request.

This liability account holds, and controls amounts received with OIC while the offer is being processed.

Deposit fund monies may be reclassified to revenue receipts and applied to taxpayer accounts, refunded upon rejection or withdrawal of the offer, or transferred to another campus on Form 2158 (Credit Transfer Voucher). Transfers are reclassified by the receiving campus.

This account supports individual records within the database. Application (each individual record must have a doc ID), refund or transfer must not exceed the credit available in the individual record. The external subsidiary record is the Form 2515 (Record of Offer-in-Compromise) or Form 4710-CG (Automated Offer-in-Compromise Record).

This liability account holds, and controls amounts received as proceeds from the sales of seized property until proper distribution documents are completed by collection.

Deposit fund monies may reclassify to revenue receipts and apply to an outstanding tax liability, refunded to taxpayer when amount is more than the tax liability or transferred to another campus on Form 2158 (Credit Transfer Voucher). Transfers of deposit fund amounts are reclassified by the receiving campus.

This account is supported by individual records in RRACS. Application, refund, or transfer must not exceed the credit available in the individual record. The external subsidiary file is Form 1983 (Deposit Fund Record-Property Sales and Deposits).

This liability account holds and controls miscellaneous deposit fund amounts. Included in this account are amounts requested held by Criminal Investigation when related to an on-going investigation and other specific transactions authorized by HQ SP.

Deposit fund monies may be reclassified to revenue receipts and applied to outstanding tax liabilities or assessments, refunded to taxpayers when amount is more than liability or transferred to another campus on Form 2158 (Credit Transfer Voucher).

This account is supported by individual records in RRACS. Application, refund, or transfer must not exceed the credits available in the individual records. The external subsidiary file is Form 2236 (Deposit Fund Record-Miscellaneous Deposit Funds).

This account records the liability for fees and services rendered. The following fees are recorded in account 6310 (Miscellaneous Fees).

The six individual TAS mentioned above must balance and be maintained separately within account 6310 (Miscellaneous Fees).

If the accounts do not balance, contact the DBA. If the accounts balance, proceed to paragraph 4.

Prepare a worksheet of the six individual accounts and include the journal number and amount. On a monthly basis, initial and date when the amounts balance. Then forward to the RACS manager quarterly for review. These documents must be signed and dated.

This account records the amount of collections received because of judgments for fines, penalties or court costs asserted by federal courts incident to evasion of payment of taxes, offers accepted in lieu of such liabilities and other non-assessable specific penalty offers.

This account also records miscellaneous collections that are not assessable on the taxpayer's account.

This account records all monies/revenue collected for:

The nine individual accounts mentioned above must balance and maintained separately within account 6400 (Miscellaneous Revenue Collection). Note: Refer to IRM 3.17.15.7.26.1 (Accounting and Data Control, Accounting Reports Analyst - Responsibilities) for the Account 6400 review procedures.

Maintain a listing of all miscellaneous receipts under Treasury Account Symbol (TAS) 20-3220.019. This information must be used for disclosure in the IRS consolidated financial statements.

Prepare a worksheet of the nine individual accounts including the journal number and amount. Initial and date when balanced monthly, forward to the manager quarterly for review. The manager also must initial and date their review quarterly on the worksheet.

This receipt and disbursement account records the receipt of monies to be placed in the deposit fund pending some subsequent action and to record the disbursement of deposit fund monies. Included in the account are amounts received because of seizure and sale action, amounts received from taxpayers with OICs, and miscellaneous receipt items held in this account pending legal action or proper application authority.

Receipts for this account are recorded upon preparation of OTCnet deposit ticket. The campus director is accountable for funds personally until deposits to the Treasury account are confirmed.

Deposit fund monies are considered monies held in trust by the government. No interest is paid on deposit fund monies refunded. However, when a sale results in surplus proceeds, interest may be paid on the surplus.

Individual records are maintained in the database. No external subsidiary record for this account is maintained. Amounts from this account are reported directly to Treasury.

Public Law 100-690, Anti-Drug Abuse Act of 1988, stipulated a special fund account would be established to hold a portion of receipts which were collected because of information supplied by state or local law enforcement agencies for reimbursement to those agencies for certain expenses incurred.

This account is used for both receipts and disbursements.

This account is used to record the receipt of monies collected because of information received from state and local law enforcement agencies, that substantially contributed to the recovery of federal taxes from illegal drug or related money laundering activities. If the state or local law enforcement agency notifies IRS, they plan to submit a claim for reimbursement for expenses incurred and if collection is $50,000 or more, 10% of the monies collected is reclassified from the account in which tax was assessed and collected to this special fund.

Any such collections of federal tax are assessed and deposited in the revenue receipt or deposit fund account and then reclassified to the Anti-Drug Special Fund account 7003.

Monies not disbursed to state and local law enforcement agencies are reclassified back into the revenue receipt or deposit fund account.

Form 3753 (Manual Refund Posting Voucher) is for reimbursement of claims to state and local law enforcement agencies.

This account records disbursements to state and local law enforcement agencies for expense reimbursement claims. State and local law enforcement agencies are eligible for reimbursement of expenses for information they provide if it substantially contributes to the recovery of federal taxes of $50,000 or more from illegal drug or related money laundering activities.

All refund documents related to this fund must have the correct TAS.

Individual records are maintained in the database. This account is reported directly to Treasury.

Copies of the documentation supporting these disbursements are held in the campus GAO file in accordance with Service Center (SC) Disposition Schedule 206.

Public Law 104-168 Taxpayer Bill of Rights 2 authorized the payment of informant claim rewards to individuals whose information results in the detection of underpayment and fraud.

This account is for both receipts and disbursements.

This account reclassifies the claim amount from revenue receipts to the special fund and to record disbursements for informant rewards.

Individual records are maintained in the database.

This account is for both receipts and disbursements.

The receipts represent money collected in tax payments from U.S. military and federal service employees working in the territory of the Northern Mariana Islands and disbursements of federal withholding taxes, according to the U.S. treaty with the Northern Mariana Islands.

There is no external subsidiary record for this account. The account is maintained on a fiscal year basis.

This account is for both receipts and disbursements.

The receipts represent money collected in tax payments from U.S. military and federal service employees working in the territory of the Virgin Islands and disbursements of federal withholding taxes, according to the U.S. treaty with the Virgin Islands.

There is no external subsidiary record for this account. The account is maintained on a fiscal year basis.

This account is for both receipts and disbursements.

The disbursement side has been established for future use.

The receipts represent money collected in tax payments from U.S. military and federal service employees working in the territory of Guam and disbursements of federal withholding taxes, according to the U.S. treaty with Guam.

There is no external subsidiary record for this account. The account is maintained on a fiscal year basis.

This account is for both receipts and disbursements.

The receipts represent money collected in tax payments from U.S. military and federal service employees working in the territory of Samoa and disbursements of federal withholding taxes, according to the U.S. treaty with Samoa.

There is no external subsidiary record for this account. The account is maintained on a fiscal year basis.

This account represents those amounts that have been received from trustees on a DT but not yet reported as classified by IRS.

The Area Office Remittance Register (AORR) classifies these receipts to the appropriate tax classes.

This debit-balance asset account records the acquisition value (price or established value) of all real and personal property, to which title has been acquired by the U.S. government after seizure or other action in settlement of unpaid taxes. The balance in this account represents the total value of such property in the custody of IRS which has not been sold, redeemed, disposed of otherwise, lost or stolen or forfeited due to a prior lien holder.

This asset account supports subsidiary records identifying each piece of property acquired, its price or value when acquired, the taxpayer concerned, other information pertinent to the acquisition and final disposition of the property.

Individual records are maintained in the database.

This asset account records those unclassified amounts for which a DT or DV has been prepared and introduced into processing.

Data input is updated by electronic transmission.

This asset account represents the amounts that have been received on Form 2284 (FTD Bank Deposits) and not yet reported as classified by IRS or confirmed by the Federal Reserve Bank (FRB).

This asset account records and controls unconfirmed debit vouchers. Debit vouchers prepared to adjust an erroneous verification card or to delete an invalid verification card, are journalized as a debit to this account upon preparation. The account is credited upon receipt of the confirmed copy of the debit voucher. Only the SF 5515 (Debit Voucher) marked ADJ and used to adjust a DT amount due to an error in a verification card or a misstated amount, is placed in this account. Duplicate or invalid verification cards are considered an erroneous card.

The external subsidiary is the paper file of unconfirmed SF 5515.

The balance in this account reports directly to Treasury.

When misclassification errors are identified, the tax class must be reclassified in RRACS as soon as possible. Examples of misclassification are documents input with the wrong tax class or typographical errors on DTs. For reclassification, the accounting technician is responsible for:

Erroneous refund and deposit repayments are reclassified to a tax class related to TAS. Prior year revenue receipts are not reclassified.

Transferring receipts between funds or within the same fund, requires reclassification. The following transactions must be reclassified:

The technician journalizes entries using source documents from a prior window or using Form 8166 (Input Reconciliation Sheet). When entries are journal inputs from another window, the prior window journal number is used as the doc ID number for the current window. If the journal number not used as the doc ID number, the technician inputs the journal number in the message and in so doing, establishes an audit trail. The message column summarizes the adjustments made to fund receipt accounts.

The technician inserts the original journal number as the doc ID number when the reclassification journal corrects a prior journal entry. Before posting journal entries, the technician inputs detail information (reason) for the reclassification in the message column. The DT classification report summarizes all adjustments to a tax class related to TAS.

The accounting technician transcribes or stamps the reclassification journal number on the supporting documentation.

The SOD 0652, SPC Statement of Difference, Deposits and 0653, SPC SOD, Disbursements, compare summary totals. The Collection Voucher Support Listing and RACS 017 (DT/DV Support List) are used to reconcile DT/DV on the Deposit Reconciliation report. The following reports support the summary totals:

During the balancing process, the detail records that make up the difference between the totals reported by Fiscal Service and the totals reported in RRACS are compared during routine processing with the deposit information processed by the Fiscal Service monthly. Four reports are generated when ECC-MTB runs the DT/DV Match:

The Records and Report items listed in paragraph (2) above, should be identified and researched during the CIR process. The technician maintains comprehensive history sheets noting actions taken, date of action, name of contact and descriptive information regarding the action taken.

The RACS 035B (Unmatched Treasury Records) and RACS 035C (Unmatched RACS Records) reflect the DT/DV that, for various reasons, did not match during the month. The RACS 035B and 035C items must be verified against each other. Verify each item by matching the Treasury document ID number and dollar amount. Check the DTs from the RACS 035C under journal research to ensure they have been confirmed. If not, a manual confirmation journal must be done (211 journal). If there are offsetting debits and credits with the same Treasury document ID number and money amounts, post 908 and 909 journals. The DBA posts DT/DV under the 908 and 909 window (Reconcile); this deletes the items from the RACS 035B and 035C. The manager must review, initial and date the listing before the DBA is able to post the 908 and 909 journals. Maintain a log for audit purposes on 908 and 909 journals.

DTs dated the last day of the month may not be reported on CIR by the depository until the following month. These DTs should be worked prior to month end processing and can be achieved through a combination of suspense and/or reclass methods to not have a SOD. If they are not worked, these items will appear on the SOD and are generally an easily identified timing problem.

The SOD will be received monthly until differences are reconciled.

All differences must be corrected. If RRACS input is correct, contact the financial institution or the Fiscal Service for correction. If RRACS input is incorrect, the correction must be made in RRACS.

Adjustment DT/DVs' prepared date is the date of the original deposit.

The financial institution should be using the prepared date (and not the current date) when transmitting adjustment DT/DVs via OTCnet/CIR. In situations where the depository used the current date erroneously, contact the Fiscal Service for corrective action. The Fiscal Service will correct the date, as well as Doc-ID and ALC, if necessary.

If items have aged over 90 days (audit month), email a copy of the corresponding DT/DV and supporting documentation to the CFO HQ analyst.

Deposits with aging confirm/create dates are at risk for adverse 90-day aging scorecard ratings and should be researched and resolved.

The formula for calculating the Deposit SOD is:

Any discrepancies are reported on the reconciliation report. The reviewer (DBA or higher-level personnel) should review the reports for accuracy and supporting backup documentation before signing or submitting the SOD to CFO HQ. The reconciliation report is verified by comparing it to the 035B/035C and 0652/0653 reports prior to submitting to CFO headquarters.

The Deposit Reconciliation report requires the following signatures:

The automated 0652 summary report requires the following signatures:

Enterprise Computing Center (ECC) prepares and certifies the voucher and schedule for payment via the Secure Payment System (SPS) for each campus.

The ECC generates Business Master file (BMF) and IMF refunds for overpaid balances.

ECC prepares the voucher and:

After the Regional Finance Center (RFC) processes the refunds, ECC prints the certified copy of the refund schedule from SPS and sends it to each campus.

RACS entries are made from the SPS prints. Net Tax Refund Report (NTRR) items and amount are input directly from tape.

The MF manual refunds procedures are:

Non-Master File (NMF) refunds are issued from:

When a refund comes from a NMF account, RACS prints the NMF recap report. Entries are made from SF 1166 (Voucher and Schedule of Payments) or SPS for proper appropriation account and from source documents for proper NMF status account or general ledger account.

RRACS journal entries are posted issuing data from SF 1166 (Voucher and Schedule of Payments) and the SPS report. The data used is the:

For Forms 8697 (Interest Computation Under the Look-Back Method for Completed Long-Term Contracts) and Form 843 (Claim for Refund), the credit is established on an a NMF account. This credit is journalized from account 6560 (Other Credits Allowed).

Refunds are issued from miscellaneous funds for:

The SF 1166 (Voucher and Schedule of Payments) or SPS report indicates the miscellaneous fund used for the refund. RRACS journal entries are posted using data from SF 1166 and the SPS report. The data used is the:

Refunds from the deposit fund account 20X6879 cover:

When a territory issues refunds for credits to U.S. citizens residing in the U.S. territory, the U.S. government reimburses the territory for certain components of the refund.

CFO HQ sends a letter certifying ACTC or Cover-Over payment and a copy of the IPAC to the Ogden campus. All supporting documentation is sent to the campus via secured email.

Ogden issues the refund to Guam, Northern Mariana Islands or American Samoa by same day FEDWIRE payment.

The SF 1098 may have an input document, Form 3245 or the form may indicate a tape was forwarded to ECC and a journal is made to IMF or BMF. If Form 3245 (Posting Voucher-Refund Cancellation or Repayment) is received, Form 813 (Document Register), 2-part should be associated.

Entries are made from SF 1098 for appropriation amount and from Form 813 (2-part) or tape for the suspense account.

If the SF 1098 indicates tape was posted directly to Master File (MF), entries are made from SF 1098 only. A cycle number is required, and it must agree with the cycle number on the RACR received from ECC.

The SF 1184 is received with input documents, Form 3245 (Posting Voucher-Refund Cancellation or Repayment) and Form 813, Part 2. Form 813, Part 1 and Form 3245 is forwarded to batching for processing. Part 2 balances with SF 1184 amount. Input is made from SF 1184 and duplicate Form 813.

Deposit fund refund checks that are canceled are posted from the SF 1098 (Schedule of Cancelled or Undelivered Checks) or SF 1184.

General Fund, Off-Shore Oil Fund and Anti-Drug Special Fund refund checks which are canceled are posted from the SF 1098 or SF 1184 and reclassified.

The SF 1185 (Schedule of Unavailable Check Cancellation Credits) may have an input document, Form 3245 (Posting Voucher-Refund Cancellation or Repayment) or the form may indicate a tape was forwarded to ECC and a journal is made to IMF or BMF. If Form 3245 is received, Form 813 (Document Register), 2-part should be associated.

An entry is made from SF 1185 for appropriation amount and from Form 813 (2-part) or tape for the suspense account.

If SF 1185 indicates tape was posted directly to Master File (MF), entries are made from SF 1098 (Schedule of Cancelled or Undelivered Checks) only. A cycle number is required, and it must agree with the cycle number on the Revenue Accounting Control Record (RACR) received from ECC.

The SF 1081 (Voucher and Schedule of Withdrawals and Credits) are reported as receipts and disbursements by Treasury.

A credit is returned to the IRS budget clearing account via SF 1081, Voucher and Schedule of Withdrawals and Credits when:

Accounting logs any incoming SF 1081. Data that should be recorded in the log are:

Verify that:

Form 3813 (Accomplished Refund Cancellation Schedule) is received with posting documents, Form 3245 (Posting Voucher-Refund Cancellation or Repayment), Form 813 (Document Register), Part 1 and the document is sent to batching for processing. After assuring Form 813 balances, entries are made. The confirmed date must be entered on Form 3813.

This liability account records, and controls the principal amount (20X0903) of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, Secure Payment System (SPS) schedules clear from this account to the proper appropriation account.

This liability account records and controls the interest amount (20X0904) of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls the deposit fund amount (20X6879) of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls the Anti-Drug Fund amount (20X5099) of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls the Oil Spill Fund amount (20X8185) of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls the miscellaneous and Passive Foreign Investment Company revenue amount (20X1807) of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

Public Law 104-168, Taxpayer Bill of Rights 2, authorizes the payment of informant claim rewards to individuals whose information results in the detection of underpayment and fraud. This liability account records informant reward disbursements.

This liability account records and controls the federal withholding tax refund schedules for Northern Mariana Islands approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the refund has been issued. These refunds are processed as wire transfer payments. Upon receipt of confirmed SF 1166 (Voucher and Schedule of Payments) or SPS, schedules clear from this account to the proper appropriation account.

This liability account records and controls the federal withholding tax refund schedules for the Virgin Islands approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the refund has been issued. These refunds are processed as wire transfer payments. Upon receipt of confirmed SF 1166 or SPS, schedules clear from this account to the proper appropriation account.

This liability account records and controls the federal withholding tax refund schedules for Guam approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the refund has been issued. These refunds are processed as wire transfer payments. Upon receipt of confirmed SF 1166 or SPS, schedules clear from this account to the proper appropriation account.

This liability account records and controls the federal withholding tax refund schedules for Samoa approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the refund has been issued. These refunds are processed as wire transfer payments. Upon receipt of confirmed SF 1166 or SPS, schedules clear from this account to the proper appropriation account.

This liability account records and controls the miscellaneous user fee amount of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls the photocopy fee amount of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls the original installment agreement user fee amount of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls reinstated installment agreement user fee amount of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This liability account records and controls OIC user fee amount of refund schedules approved by the certifying officer and awaiting payment by the disbursing office.

Refund check schedules remain in this account while awaiting confirmation from the disbursing office that the checks have been mailed. Upon receipt of confirmation, SPS schedules clear from this account to the proper appropriation account.

This disbursement account records the disbursement of tax overpayments when the total collections and credits exceed the assessed liability of taxes for an individual taxpaying entity. Inappropriate checks, undelivered checks and unavailable checks may be cancelled, and the funds returned to the appropriation. These cancellations and reversals are also to be recorded in this account.

All documents recorded in this account should include this treasury account symbol.

Individual records are maintained in the database. There is no external subsidiary record for this account. Amounts from this account are reported directly to Treasury by disbursing account symbol and on the NTRR by type of tax and line number.