Every withholding agent, whether U.S. or foreign, must file Form 1042 and 1042-S to report payments of amounts subject to NRA withholding unless an exception applies. Do not use Forms 1042 and 1042-S to report a payment of income required to be reported on the following:
- Form W-2, including wages, other compensation made to employees, and wages in the form of group-term life insurance subject to graduated income tax withholding (see Wages Paid to Employees-Graduated Withholding, earlier under Pay for Personal Services Performed)
- Form 1099
- Form 8805, any portion of a U.S. or foreign partnership's effectively connected taxable income allocable to a foreign partner (refer to Partnership Withholding)
- Form 8288-A, Dispositions of U.S. real property interests by foreign persons (refer to Withholding of Tax on Dispositions of United States Real Property Interests - FIRPTA)
Note: Withholding agents otherwise required to report a distribution partly on a Form 8288-A or Form 8805 and partly on a Form 1042-S may instead report the entire amount on Form 8288-A or Form 8805.
- Pensions, annuities, and certain other deferred income reported on Form 945, and on Form 1099-R.
- Income, social security, and Medicare taxes withheld on wages paid to a household employee reported on Schedule H (Form 1040) (PDF).
The Forms 1042 and 1042-S must be filed by March 15 of the year following the calendar year in which the income subject to reporting was paid. If March 15 falls on a Saturday, Sunday, or legal holiday, the due date is the next business day.
- Discussion of Form 1042, Form 1042-S and Form 1042-T
- Depositing Withheld Taxes, When Deposits Are Required, and Adjustment for Overwithholding in Publication 515.
- Electronic Reporting