1.4.12 Senior Commissioner’s Representatives Roles in Management of IRS Field and Headquarters Offices

Manual Transmittal

August 13, 2018

Purpose

(1) This transmits new IRM 1.4.12, Resource Guide for Managers, Senior Commissioner’s Representatives Roles in Management of IRS Field and Headquarters Offices, catalog number 38174H.

Material Changes

(1) This IRM provides instructions for administrative issues in field and headquarters locations performed by the Senior Commissioner Representative and their Administrative Officers resulting from the Restructuring and Reform Act of 1998. The SCR has been in existence since 2001, but has relied on memoranda and general practice as authorities and guidance. This new IRM codifies these policies.

Effect on Other Documents

This IRM has links to the National Agreement and various other documents

Audience

Managers who serve as the Senior Commissioner Representative, Administrative Officer, Commissioner Representative, and Alternate Commissioner Representative.

Effective Date

(08-13-2018)

Kevin Q. McIver
Deputy Human Capital Officer OS:HC

Program Scope and Objectives

  1. This IRM centrally locates the requirements for employees designated to serve as Senior Commissioner’s Representatives (SCRs) responsible for administrative operations at a cross-functional level, serving all business units at field and headquarters offices. The program operations include but are not limited to general work environment, local labor management relations and emergencies. The SCR is responsible for overseeing Servicewide program operations generally covering a multi-state area of the United States. The office of the SCR is responsible for:

    1. Incident and emergency management;

    2. Labor relations;

    3. External representation;

    4. Issue resolution;

    5. Commissioner liaison; and

    6. Community or customer support.

  2. This IRM provides instructions to managers serving as the SCR, Administrative Officer (AO), Commissioner Representative (CR), and Alternate Commissioner Representative (ACR) in headquarters and field offices and also provides information to employees servicewide.

  3. The SCR team includes AOs, Administrative Assistants, and a cadre of CRs and ACRs supporting these IRS Posts of Duty (POD).

  4. The policy owner of this IRM is the Deputy Human Capital Officer (HCO).

  5. The program owner is the Director, Senior Commissioner Representatives and Continuity Operations.

  6. To locate SCRs by geographic location, go to http://hco.web.irs.gov/about/divisionspro/SCR-CO/index.html

Background

  1. As part of the Restructuring and Reform Act of 1998, SCRs and AOs were assigned to serve as the Head of Office in local cross-functional labor relations matters and IRS interests in interagency affairs as well as coordinate local administrative programs in headquarters and field offices. This ensures that critical emergencies servicewide ensuring business continuity plans are in place and followed during incidents.

  2. The list of roles were first described in a memorandum from Bob Wenzel, Deputy Commissioner of Internal Revenue, entitled Role of the Senior Commissioner’s Representatives dated November 20, 2001, and included Office Closing authority. This memo specified that the SCRs have the right to delegate certain authorities and decisions across business units.

  3. The second memorandum from John M. Dalrymple, Deputy Commissioner for Operations Support, entitled Senior Commissioner Representatives dated October 28, 2003, specified that the SCRs are to be the Administrative Heads of Office for emergency response and other cross-functional responsibilities, with the aim of reducing administrative burden.

Authority

  1. 2016 National Agreementhttp://hco.web.irs.gov/lrer/negotiations/natagree/ with specific requirements in Articles 27, 45 and 46.

  2. .Delegation Order 6-7 (IRM 1.2.45.8, Temporary Office Closures Due to Inclement Weather, Imminent Health and Safety Issues, or Other Emergency Situations).

Responsibilities

  1. Deputy Human Capital Officer

  2. Director, Senior Commissioner Representatives and Continuity Operations

Program Reports

  1. SCR Field Operations maintain and report on the program goals and measures described below. Summaries of these counts are reported quarterly to the Deputy Human Capital Officer (HCO) and Deputy Commissioner for Operations Support (DCOS).

  2. Quarterly reports measuring the effectiveness of program responsibilities are collected on average customer satisfaction scores and rates generated by surveys at SCR related meetings and programs.

  3. Engagement with customers is measured by counting the number of events and attendees:

    1. Horizontal Communication Meeting attendance;

    2. Timely resolution of LR/Formal Article 15/47 cases;

    3. Leadership coordination activities per Event;

    4. Cross Functional coordination activities per Event.

  4. Head of Office Responsibilities is measured by counts of:

    1. Formal Labor Relations - Articles 15 and 47;

    2. Formal Labor Relations - All other (excluding Articles 15 and 47);

    3. Formal Labor Relations - Arbitration/Impasse;

    4. Informal Labor Relations;

    5. Incident Management - Major Events;

    6. Incident Management - Other Events;

    7. Business Continuity/Incident Planning Support;

    8. National Labor Committee meetings;

    9. Federal Executive Board/Federal Executive Association Meetings;

  5. Service Provider Responsibilities are measured by counts of:

    1. FMSS Support activities;

    2. HCO Support activities;

    3. IT Support activities;

Definitions

  1. Business unit - Single unit of organization within IRS centered around specific processes or types of taxpayers. Chiefs/Commissioners of business units report to one of the Deputy Commissioners or directly to the Commissioner.

  2. Senior Commissioner Representative - Geographically assigned employees with Head of Office and cross-functional responsibilities for non-tax related issues.

  3. Post of Duty - Facility where IRS employees are assigned to work. Telework does not change an employee’s Post of Duty.

  4. Emergency Situation - Any potential endangerment of IRS employees or disruption to IRS processes, whether during working hours or directly affecting IRS employees or facilities.

Acronyms

  1. The following acronyms are used throughout this document:

    Acronym Name
    ACR Alternate Commissioner’s Representative
    AO Administrative Officer
    AED Automated External Defibrillator
    AIC Area Incident Commander
    BU Business Unit
    CFC Combined Federal Campaign
    CO Continuity Operations
    CR Commissioner’s Representative
    DEEOAC Diversity and EEO Advisory Committee
    DO Designated Official
    FMSS Facilities Management and Security Services
    GAO Government Accountability Office
    GLC Geographic Leadership Communities
    GLS General Legal Services
    HAZMAT Hazardous Material Situation
    HCO Human Capital Office
    IC Incident Command -or- Incident Commander
    IFE Integrated Functional Exercise
    IMP Incident Management Plan
    IMT Incident Management Team
    LAK Light Activation Kit
    LCR Local Continuity Representative
    LMRC Labor-Management Relations Committee
    LR Labor Relations
    LRPPOC Labor Relations Primary Point of Contact
    NTEU National Treasury Employees Union
    OEP Occupant Emergency Plan
    POD Post of Duty
    PSRW Public Service Recognition Week
    PTSP Public Transit Subsidy Program
    SAC Safety Advisory Committee
    SAMC Situation Awareness Management Center
    SCR Senior Commissioner’s Representative
    TIGTA Treasury Inspector General for Tax Administration

Related Resources

  1. IRM 6.610.1.3.2, Emergency Dismissals and Closures - Office Operating Status Announcements.

  2. IRM 6.711.1.9.3, Institutional Grievances.

  3. IRM 10.2.9, Occupant Emergency Planning.

  4. IRM 10.6.1, Continuity Operations Program, Continuity Planning Requirements.

Administrative Head of Office

  1. The SCR is the Administrative Head of Office in their geographic area for purposes of achieving cooperation, coordination, and administration of the Agency’s cross-functional programs and processes. This allows functional executives and managers to devote full attention to their program areas. The SCR has distinct responsibilities in Emergency Management, Labor Relations, and Community Building.

  2. SCR duties include:

    1. Leading emergency incident efforts at IRS offices with authority to close offices, as necessary, based on weather or emergency situations;

    2. Serving as Designated Official (DO) and Chair of the Facility Security Committee (FSC) when the IRS is the lead agency and SCR or higher graded AO is on-site.

    3. Leading local modified national bargaining, including hearing mass and institutional grievances from local union chapters and representing IRS in arbitration;

    4. Providing leadership in delivering IRS' Occupational Health & Safety Program, within their jurisdiction;

    5. Representing IRS with interagency groups such as the local Federal Executive Board (FEB) and Federal Executive Association (FEA);

    6. Exercising final decision-making authority on unresolved local, cross-functional issues;

    7. Providing liaison for IRS Commissioner and dignitary visits and virtual town halls;

    8. Facilitating and coordinating services for cross-functional work-life events in local offices;

    9. Appointing, training, and providing leadership and guidance to CRs and ACRs located on-site in each IRS office.

Incident and Emergency Management

  1. The SCR leads the IRS emergency response to incidents affecting field offices and employees. Incidents may include inclement weather; power outages, or natural or human-made disasters. During an incident, the SCR evaluates health, safety, and security conditions to determine whether an office should be closed and for what time period.

Incident Commander
  1. The SCR is the designated Incident Commander (IC) for all emergency events affecting business operations, and as such has the responsibility for determining full or partial office closures and length of closures as well as being the final decision maker and directing all national and local activities related to the emergency event. The SCR/IC leads and directs the response, stabilization, devolution, and reconstitution activities through the Incident Management Team (IMT) for all IRS emergency events and resumption activities. The SCR/IC directs all response and resumption activities through a suite of plans that include the Occupant Emergency Plan (OEP), Incident Management Plan (IMP), Business Unit Continuity Plans (CPs), and Information Systems Contingency Plan (ISCP).

  2. The IC acts on behalf of the Commissioner/Deputy Commissioners in the local leadership of an emergency event. The role of IC reduces the burden on the business units, allowing them to focus on their business unit resumption and business continuity responsibilities. The IC ensures:

    1. Restoration and resumption of normal business operations;

    2. Damage assessment and facility readiness;

    3. Documentation of events including writing an After Action Report if required;

    4. Employee accountability;

    5. Internal and external communications;

    6. Briefings to Senior Executive Team (SET), Department of the Treasury, Office of Personnel Management, and other government officials as necessary.

  3. In addition to being IC in their own areas, the SCR is available to serve in IMT roles for other SCR areas. AOs support the IC in a variety of roles, and are available to support other SCR areas as needed.

  4. In an office with no on-site SCR, the initial IC is the CR or ACR. The IC role transitions to the SCR as soon as the SCR can take control of the event. In some instances, the SCR may not arrive on site but will take command of an incident remotely.

Office Closing Decisions
  1. Delegation Order 6-7 (IRM 1.2.45.8, Delegation Order 6-7 ) authorizes the SCRs to:

    1. Evacuate employees;

    2. Close offices due to inclement weather, imminent health and safety issues, or other emergencies;

    3. Dismiss employees from duty without charge to leave or loss of pay for short periods (generally not to exceed three consecutive workdays for a single period of excused absence).

  2. During an emergency event, the SCR assesses information from the CR, ACR, AO, and other sources as appropriate. Based on this information, the SCR may decide to close, delay opening, or dismiss employees early.

  3. Reasons for closures include:

    1. Inclement weather conditions (snow/ice, hurricanes, etc.);

    2. Building imminent health and safety issues (hazardous material incidents (HAZMAT), air quality, infectious disease, etc.), and perimeter security conditions (protests, demonstrations, etc.);

    3. Other facility conditions (flooding, no electricity, no heat/air conditioning, etc.) or;

    4. Other community impact (major mass transit disruptions, local infrastructure issues, etc.).

      Note:

      When events also affect local Campus operations and/or nearby federal agencies, the SCR consults with the Campus SCR and/or other agency leadership for consistency in decision-making. In the National Capital Region, the Office of Personnel Management makes office closing decisions affecting all Federal Offices.

  4. The SCR ensures timely decisions and prompt communications to all affected employees, emergency stakeholders, and NTEU when making an office-closing decision.

    1. Under the direction of the SCR, the AO works with CRs, Operations Support service providers, National Treasury Employees Union (NTEU), and other agencies during emergency management activities;

    2. The AOs will update the national emergency hotline and file all necessary Situation Awareness Management Center (SAMC) reports for emergency events.

Facility Security Committees (Designated Officials)
  1. The Facility Security Committee (FSC) is the committee responsible for addressing facility-specific security issues and approving the implementation of protective measures and practices. For facilities with two or more Federal tenants with funding authority, an FSC will be established to make security decisions for the facility. At those federal facilities where IRS is the primary or lead agency as determined by the Interagency Security Committee Standards, the highest ranking IRS official at the site, typically the SCR, higher graded AO or the SCR designee, will serve as the DO.

  2. The DO is responsible for the development of the Building OEP and is typically the Chair of the FSC. The DO directs emergency activities (evacuations, shelter-in-place, etc.) for that facility and shares communications with other agency heads regarding emergency management/ FSC related activities. The DO will ensure a current, updated OEP is in place:

    1. When the IRS holds the DO position, the DO will work with Facilities Management and Security Services (FMSS) in the development of the building OEP and in the OEP training for all building occupants;

    2. The FSC member (SCR, higher graded AO or designee) will consult with FMSS regarding all security proposals prior to voting.

Training and Exercises
  1. The SCR, in cooperation with FMSS and Continuity of Operations participates in exercises and training activities to ensure agency readiness in the event of a large-scale emergency, and personnel preparedness in the event of a local emergency or imminent safety/health risk.

  2. These exercises and training activities include:

    1. Integrated Functional Exercises (IFE): SCRs and Continuity of Operations collaborate in conducting IFEs, including communications and logistical arrangements;

    2. IMT readiness: SCRs appoint IMT members including command staff and general staff and ensure they understand their roles, including possible deployment at any time. SCRs/AOs conduct annual calling tree exercises for all IMTs and Local Continuity Representatives (LCRs) to ensure current contact information;

    3. OEP Exercises and Drills: FMSS is responsible to ensure evacuation and SIP drills are scheduled and conducted and ensures the OEP is populated with the appropriate number of team members. When necessary, the SCR has the management authority to garner business unit resources for cross-functional activities, which include recruiting OEP team members.

SCR Role in Labor Relations

  1. The SCR is the lead management official in a geographic area responsible for bargaining with NTEU as well as handling cross-functional institutional grievances and unfair labor practice (ULP) filings. The SCR is involved in:

    1. Grievances;

    2. Mandatory Meetings;

    3. Modified National Bargaining.

Grievances
  1. The National Agreement (NA) directs local NTEU to file mass grievances with a business unit executive with employees covered by the grievance. Mass grievances related to cross-functional (more than one business unit) matters are usually delegated by the executive to the SCR to handle the grievance including serving as the decision maker for arbitration settlement agreements. The SCR works with Labor Relations and the program owner, reviews the NTEU position and issues decision and implementation instructions.

  2. Grievance types:

    1. Mass grievances: A business unit executive may designate the SCR to handle mass grievances based on cross-functional issues;

    2. Institutional grievances: A grievance that involves more than one Division in a particular SCR area will be filed with the SCR with jurisdiction over the area within which the grievance arose.

Local Committees Established by the National Agreement
  1. Management and NTEU recognize that the entrance into formal agreement with each other is an act of joint participation and that the success of a labor-management relationship is further assured if a forum is available and used to communicate with each other. The NA provides for Local Committees, for the purpose of:

    1. Building strong relationships between key leaders of each party;

    2. Exchanging information and receiving pre-decisional input;

    3. Discussing matters of concern in the broad areas of personnel policies, practices, and working conditions and;

    4. Attempting to resolve problems informally in lieu of more protracted and costly negotiations or grievance proceedings.

  2. The SCR is the designated management leader to oversee NA-mandated local committees. The SCR duties include:

    1. Chairing or co-chairing (with NTEU) the required meetings;

    2. Serving as the management spokesperson or ensuring the appropriate business unit representative is available to address the issues raised;

    3. Ensuring all contractual provisions related to the committees are executed; and

    4. Elevating appropriate issues from the Local Committees to Headquarters business unit level and HCO/Workforce Relations Division.

  3. Types, Roles, and Responsibilities:

    1. Labor-Management Relations Committee (LMRC): The SCR provides management leadership and oversight for the LMRC, obtains participation by subject matter experts and business unit representatives, vets agenda items; coordinates with the Labor Relations Primary Point of Contact (LRPPOC), ensures completion of outstanding agenda items, and updates committee members;

    2. Diversity and EEO Advisory Committee (DEEOAC): The SCR provides management oversight and leadership to the committee; solicits business unit members; appoints management committee members; and issues local communications;

    3. Safety Advisory Committee (SAC): The SCR provides management oversight and leadership to the committee; solicits business unit members; appoints management committee members; and reviews requests to issue local communications/programs.

Modified National Bargaining with Local Involvement
  1. All negotiations occur at the national level. However, to provide for more efficient and effective negotiations, the parties may agree to local involvement.

  2. The SCR is the lead management official in a geographic area responsible for bargaining with NTEU in matters affecting more than one business unit. These may include:

    1. Involuntary directed reassignments or realignments (due to minor changes to space and furniture);

    2. Changes involving space, leases, parking or furniture;

    3. Changes in working conditions: negotiable issues not resolved by Gatekeepers (national representative designees as outlined in the NA, Article 46, Section 4), or a DEEOAC; changes to work procedures; reorganizations; building security and building access; and other issues agreed to by the national parties.

External Representational Duties and Interagency Matters

  1. As Head of Office, the SCR is the lead management official representing IRS and maintaining relationships with other local federal agencies in their assigned geographic area. The SCR represents local IRS offices on a variety of local federal boards, committees, and at multi-agency activities:

    1. Federal Executive Board (FEB), Federal Executive Associations (FEA), and other federal community meetings and events: The SCR may serve as Chair, Vice-Chair and/or member of the FEB or FEA. The SCR leads IRS executives and managers in required actions to implement FEB/FEA policies and decisions. The SCR may solicit volunteers from the business units for assistance with FEB sponsored events (example: Public Service Recognition Week (PSRW));

    2. Combined Federal Campaign (CFC): The SCR is the IRS Head of Office representing IRS in local campaigns and may serve as a member or Chair/Vice-Chair of the Local Federal Coordinating Committee (LFCC);

    3. GAO and TIGTA Audits: The SCR is the local point-of-contact to coordinate logistics and communications when Government Accountability Office (GAO) or Treasury Inspector General for Tax Administration (TIGTA) are conducting audits at IRS field offices.

Issue Resolution Authority

  1. The authority to make the final decision on local cross-functional administrative matters has been designated to the SCR. The SCR is the:

    1. Lead management negotiator for cross-functional activities such as space projects. The SCR plays a key role with the implementation of projects through both formal and informal negotiations;

    2. IRS leader responsible for hearing and making final decisions on cross-functional institutional grievances, and may be delegated to hear cross-functional mass grievances on behalf of the executive who received the grievance;

    3. Facilitator or Mediator to resolve local cross-functional challenges between business units. The SCR has final decision authority;

    4. Official point of contact for executives and management seeking help with problem resolution on local cross-functional administrative matters.

Liaison for Commissioner or Dignitary Visits and Virtual Town Halls

  1. The SCR is the Head of Office and lead management official in his/her geographic area engaged with local executives, dignitaries and points-of-contact for dignitary visits. The SCR leads local logistical arrangements working directly with contacts on the Commissioner’s Chief of Staff; Deputy Commissioner Services & Enforcement/Deputy Commissioner Operations Support (DCOS/DCSE) staff; Treasury Secretary staff; IRS Oversight Board members; Senators and Representatives (Congress); and foreign tax officials.

  2. The SCR is responsible for the local coordination and communications for Commissioner/Deputy Commissioner visits to any PODs in the SCR’s geographical area. The SCR works with the Office of the Commissioner to plan these visits. The SCR organizes all logistics, to include:

    1. Scheduling meetings and town halls with employees, managers, executives and NTEU;

    2. Organizing focus groups;

    3. Preparing a briefing document;

    4. Arranging tours;

    5. Assisting business units with coordinating special presentations;

    6. Developing the itinerary;

    7. Issuing all-employee communications; and

    8. Escorting the Commissioner/Deputy Commissioners during their visit.

      Note:

      The SCR also works with the Office of the Commissioner in coordinating virtual town halls with employees and managers.

  3. The SCR will support the business units, as needed and requested, when they have dignitaries visiting.

Community or Customer Support

  1. The SCR is responsible for various workplace activities and initiatives, including outreach and education to employees, and acting as liaison to other Operations Support Functions.

  2. The SCR promotes a sense of IRS Community by coordinating local community events. Examples: PSRW, Geographic Leadership Community (GLC), Combined Federal Campaign (CFC), Feds Feed Families (FFF).

  3. Each SCR works with managers and executives in his/her geographic area to coordinate delegated responsibilities and collateral duties, as necessary. Examples: CRs, ACRs, OEP team members, Automated External Defibrillator (AED) responders, CFC Coordinators, and CFC Key Workers.

Customer Outreach and Education
  1. The SCR conducts outreach presentations through various forums, to share information on a wide variety of issues affecting employees at the local level. Presentations may be conducted in person or virtually.

  2. These forums include:

    1. New Hire Orientations;

    2. Fix-it days;

    3. Community events;

    4. Employee appreciation events;

    5. GLC;

    6. National Tax Forums;

    7. Town Halls;

    8. Horizontal communication meetings;

    9. SharePoint sites;

    10. CFC.

  3. The SCR helps coordinate the field implementation of national initiatives. Examples: HSPD12, Real ID Act, InformaCast.

Operations Support Liaison
  1. The SCR is the liaison for customers and a mediator/facilitator for all Operations Support functions.

  2. Activities include:

    1. Reviewing and assisting with the development and sharing of communications for service providers;

    2. Soliciting volunteers for service provider programs such as Safety, OEP, and AED;

    3. Following up on unresolved tickets for customers;

    4. Reviewing and updating of the Commuting Area Document for the HCO.

  3. The SCR participates in team meetings for cross-functional issues such as space reduction projects.

  4. The SCR facilitates and secures the support of local business units to resolve issues.

  5. The SCR provides feedback to service provider leadership on customer reaction and/or reception to programs.

  6. The SCR provides on-site delivery of miscellaneous OS programs where the program owner is not located and where SCR staff is on-site. This may include Light Activation Kit (LAK) key operators, Public Transit Subsidy Program (PTSP), shred program, unidentified mail, and escorting vendors.

SCRs, Commissioner’s Representatives, and Alternate Commissioner’s Representatives

  1. The SCR appoints CRs and ACRs for every POD. The SCR provides overall support and minimizes administrative burden on the CR/ACR by:

    1. Providing training for each new CR/ACR;

    2. Holding annual refresher training for experienced CR/ACR;

    3. Ensuring employees, managers, and OS service providers do not assign non-emergency duties to the CR;

      Note:

      If this occurs, the CR/ACR should contact the SCR staff.

       

    4. Assuming responsibility for resolving unusual/difficult issues;

    5. Delegating incident management communication to the AO, including updating the National Emergency Hotline; preparing communications for employees, remote managers, and leadership; and submitting the Situation Awareness Management Center (SAMC) report.

  2. The CR position is a voluntary collateral assignment, typically held by the most senior manager/management official or non-manager in locations without on-site managers. The SCR selects the CR and ACR from volunteers; if there are no volunteers the SCR will appoint a CR. Selections are made with the agreement of the CR’s business unit (next level approval). There are no specific terms of assignment as CR, but all on-site business units should share in this collateral responsibility.

  3. Due to the number of PODs in a geographical SCR area, the AO is the CR’s primary liaison with the SCR. When an AO is on-site, the SCR may designate the AO as the CR.

Roles of the Commissioner’s Representatives

  1. CRs are responsible for promoting the safety and security of employees in their POD. Their main function is emergency management. Using the OEP they respond to and manage incidents until the SCR can take over.

  2. CR’s also serve a communications role, relaying information to the SCR (typically through the AO) regarding local issues such as inclement weather or power outages, so that appropriate action can be taken.

Initial Incident Commander

  1. The CR is the initial Incident Commander (IC) and local point of contact for emergencies that affect their assigned office. These incidents can include inclement weather, imminent threats to employee safety, health, and security, or adverse impact to the facility (power outage, floods, fire, etc.). As the initial IC, the CR:

    1. Provides leadership in an emergency;

    2. Makes decisions that ensure employee safety using the OEP;

    3. Contacts the SCR for guidance as soon as feasible;

    4. Transitions the IC role to the SCR as soon as the SCR can take control of the incident.

      Note:

      In some instances, the SCR may not arrive on site but will take command of an incident remotely.

Office Closures

  1. The CR is responsible for advising the SCR or AO when local conditions may affect IRS office operating status. These conditions can include severe weather, power or HVAC outages, and activity at or near the POD (protests, criminal activity). Typically, the CR is the initial source of information about incidents affecting their POD. Timely, thorough and accurate input from the CR is critical.

  2. For weather related issues, the CR may provide information on local weather, road conditions, and operating status of other government offices. The CR uses a variety of resources including local media, weather-related web sites, contacts at nearby federal agencies, and recommendations from local FEBs (if available).

  3. The CR is expected to consult with the SCR on all incidents. However, per Delegation Order 6-7, if imminent health and safety issues exist at their assigned POD, the CR has the authority to evacuate employees, and if necessary, close the office not to exceed one workday, in accordance with applicable statutes, executive orders, regulations, and policies.

  4. Once the SCR makes a decision to close an office, the AO will update the National Emergency Hotline and prepare communications for employees, remote managers, and leadership, as well as the SAMC report.

Occupant Emergency Plan

  1. An OEP provides emergency procedures for the protection of life and property in a specific POD. It includes emergency contacts and lists responsibilities for all POD employees during an emergency. An OEP tells what to do in case of a fire, a weather emergency, a HAZMAT event, a bomb threat, and other emergencies that might occur.

  2. In an incident, the CR is responsible for activating the OEP. The CR also activates the OEP when leading drills at their POD, including evacuation and shelter in place drills.

  3. The CR must maintain a copy of the OEP for their POD and notify FMSS (the OEP program owner) and the AO when there are changes in contact information.