3.11.25 Miscellaneous Tax Returns

Manual Transmittal

November 02, 2021

Purpose

(1) This transmits revised IRM 3.11.25, Returns and Documents Analysis, Miscellaneous Tax Returns.

Material Changes

(1) IRM 3.11.25.1(1) - Program Scope and Objectives - Reworded duplicate paragraph and listed forms in the IRM.

(2) IRM 3.11.25.2.3(1) - Taxpayer Bill of Rights (TBOR) content updated based on guidance from the Division Counsel/Associate Chief Counsel (National Taxpayer Advocate Program) and Branch 3 of the Associate Chief Counsel (Procedure and Administration) in the Internal Management Document (IMD) community e-mail dated March 12, 2021 (IPU 21U0484 issued 03-29-2021).

(3) IRM 3.11.25.2.3.1(2) - TAS Service Level Agreements (SLAs) - Corrected the Service Level Agreements (SLAs) location (IPU 21U0625 issued 04-19-2021).

(4) IRM 3.11.25.2.7(2) - Attachments to Returns - Deleted Paragraph 2, old information since forms are available on-line (IPU 21U0190 issued 02-02-2021).

(5) IRM 3.11.25.2.8 - Signature - Added section for signature correspondence (IPU 21U0190 issued 02-02-2021).

(6) IRM 3.11.25.2.9(1) - Received Date Editing - Deleted the table referencing e-file rejections since the returns in this IRM are not e-filed.

(7) IRM 3.11.25.3.4(1) - Added a table with the information from paragraph (1). Added new 2021 Compensation Base amounts (IPU 21U0219 issued 02-05-2021).

(8) IRM 3.11.25.3.5(3) - Math Verification - Form CT-2 (Rev 2013 and Subsequent) and (Rev 2012 and Prior) - Deleted old information (IPU 21U0219 issued 02-05-2021).

(9) Editorial changes made throughout the IRM include:

  • Corrected spelling and grammatical errors

  • Corrected references, citations and links

  • Updated figures and exhibits

  • Updated dates throughout

  • Deleted old line numbers throughout

  • Used simpler words

  • Deleted unnecessary words

  • Created tables

  • Created smaller sentences

Effect on Other Documents

IRM 3.11.25, Returns and Documents Analysis, Miscellaneous Tax Returns, dated November 20, 2020 (effective January 01, 2021) is superseded. The following IRM Procedural Updates (IPUs), issued from February 2, 2021 through April 19, 2021, have been incorporated into this IRM: IPU 21U0190, IPU 210219, IPU 21U0484 and IPU 21U0625.

Audience

Wage and Investment (W&I), Submission Processing

Effective Date

(01-01-2022)

James L. Fish
Director, Submission Processing
Wage and Investment Division

Program Scope and Objectives

  1. This section provides instructions for Wage and Investment (W&I)Tax Examiners to process the following returns: These instructions apply only to Kansas City Submission Processing Campus (KCSPC).

    • Form CT-2, Employee Representative's Quarterly Railroad Tax Return

    • Form 2438, Undistributed Capital Gains Tax Return

    • Form 8831, Excise Taxes on Excess Inclusions of REMIC Residual Interests

    • Form 8612, Return of Excise Tax on Undistributed Income of Real Estate Investment Trusts

    • Form 8613, Return of Excise Tax on Undistributed Income of Regulated Investment Companies

    • Form 8725, Excise Tax on Greenmail

    • Form 8876, Excise Tax on Structured Settlement Factoring Transactions

    • Form 8924, Excise Tax on Certain Transfers of Qualifying Geothermal or Mineral Interests

    • Form 8928, Return of Certain Excise Taxes Under Chapter 43 of the Internal Revenue Code

  2. Purpose: The purpose of Document Perfection is to Code and Perfect (Edit) documents.

  3. Audience: The primary users of the IRM are Submission Processing Code and Edit (C&E) Supervisory Tax Technician, Lead Tax Technician and Tax Examining Technicians.

  4. Policy Owner: The Director of Submission Processing (SP).

  5. Program Owner: Paper Processing Branch (PPB), Business Master File (BMF) Section

  6. Primary Stakeholders: Other areas that may be affected by these procedures include (but not limited to):

    • Accounts Management (AM)

    • Chief Counsel (CC)

    • Compliance

    • Information Technology (IT) Programmers

    • Large Business and International (LB&I)

    • Small Business Self-Employed (SBSE)

    • Statistics of Income (SOI)

    • Submission Processing (SP)

    • Taxpayer Advocate Service (TAS)

    • Tax Exempt and Government Entities (TEGE)

Background

  1. This IRM provides general background information about the types of returns processed and the nature of the work that Document Perfection personnel are expected to perform on these returns and documents.

  2. The instructions in this section pertain to the processing of Non-Master File (NMF) Returns. These returns are not processed into a Master File; Individual Master File (IMF) or Business Master File (BMF). Accounting handles the NMF procedures in the Accounting function.

  3. These instructions apply only to Kansas City Submission Processing Campus (KCSPC).

Authority

  1. Authority for these procedures is found in the following sections of the Internal Revenue Code and their corresponding Treasury Regulations:

    • IRC 6201(a) - Assessment Authority

    • IRC 6213(b) - Exceptions to restrictions on assessment.

Responsibilities

  1. The Director of Kansas City Submission Processing site is responsible for monitoring operational performance for the Kansas City Submission Processing Campus (KCSPC).

  2. The Operations Manager is responsible for monitoring operational performance for their operation.

  3. The Team Manager/Lead is responsible for performance monitoring and ensuring employees have the tools to perform their duties.

  4. The Team Employees are responsible to follow the instructions in this IRM and maintain updated IRM procedures.

Program Management and Review

  1. Program Goals: Ensure documents are code and edit ready for transcription.

  2. Program Effectiveness is measured using the following:

    • Embedded Quality Submission Processing (EQSP)

    • Balanced Measures

    • Managerial Reviews

Program Controls

  1. Quality Review conducts a statistical valid sample size review of completed work to ensure IRM guidelines are followed.

Terms/Definitions/Acronyms

  1. For Terms, Definitions and Acronyms, see Exhibit 3.11.25-4.

Related Resources

  1. The following resources may assist in performing the work as outlined in this IRM.

    • Servicewide Electronic Research Program (SERP)

    • Submission Processing Design Center (SPDC)

    • Integrated Data Retrieval System (IDRS)

    • IRM 3.17.46, Automated Non-Master File Accounting

General Information

  1. This IRM can’t address every possibility that occurs while perfecting returns or documents. Take taxpayer intent into consideration. Refer issues not addressed in this IRM to the subject matter expert (SME), lead or manager to determine the corrective action.

  2. IRM 3.11.25 is exempt from the BMF Consistency Guidelines (for example (e.g.), indicating diamonds) as shown in other sections of IRM 3.11, Returns and Documents Analysis.

IRM Deviation Procedures

  1. Submit IRM deviations in writing following instructions from IRM 1.11.2.2.4, When Procedures Deviate from the IRM, and elevated through the proper channels for executive approval.

IRS Employee Contacts

  1. The Internal Revenue Service (IRS) Restructuring and Reform Act of 1998 (RRA 98), Section 3705(a) gives identification requirements for all IRS employees working tax-related matters.

  2. All IRS employees who communicate by telephone, face-to-face, or any other method of correspondence with taxpayers or their personal representatives on tax-related matters must give (at a minimum) the following information:

    1. Telephone Contact - Their title (e.g., Mr., Mrs., Ms., Miss), last name and badge identification (ID Card) number. Toll-free employees may also give their location for identification purposes. Treat faxes to taxpayers on tax-related matters as correspondence and include the required information.

    2. Face-to-Face Contact - Their title (e.g., Mr., Mrs., Ms., Miss), give as appropriate during the conversation, their last name and badge identification (ID Card) number.

    3. Correspondence (sent to the taxpayer and authorized representatives) - A telephone number that taxpayers can call for answers to questions. In addition, manually generated correspondence must have the employee's title (e.g., Mr., Mrs., Ms., Miss), last name, Integrated Data Retrieval System (IDRS) number, and letter system number, which are systemically generated by IDRS. Treat faxes to taxpayers on tax-related matters as correspondence and include the required information.

    4. Correspondex letters - Specific employee name and telephone number if the employee initiating the correspondence is in the best position to respond to any questions the taxpayer may have or if the taxpayer is being asked to give more case-related information. If the taxpayer does not need to contact a specific employee, the correspondence needs only an IRS telephone number and standard signature.

  3. When taxpayer requests to speak with a specific employee who previously worked their inquiry or request, or complains about the level of service previously given, make every attempt to resolve the taxpayer's inquiry. If unable to resolve the issue, refer the inquiry using established procedures to the manager.

  4. Secretaries, receptionists, or other people who answer the telephone in functional offices need to identify themselves and should give their badge identification (ID Card) number only if they are answering telephones which are routinely used to give tax or account information.

  5. It is not necessary to repeat the badge identification (ID Card) number on a subsequent contact, when the nature of an employee's work involves multiple contacts with the same taxpayer and the employee has given the taxpayer (either telephone or in-person) his or her badge identification (ID Card) number on the first contact.

Taxpayer Advocate Service (TAS)

  1. The Taxpayer Bill of Rights (TBOR) lists rights that already existed in the tax code, putting them in simple language and grouping them into 10 fundamental rights. Employees are responsible for being familiar with and acting in accord with taxpayer rights. See IRC 7803(a)(3), Execution of Duties in Accord with Taxpayer Rights. For additional information about the TBOR, see https://www.irs.gov/taxpayer-bill-of-rights. Under these rights, taxpayers have the right to expect the tax system to consider facts and circumstances that might affect their underlying liabilities, ability to pay, or ability to provide information timely. Taxpayers have the right to receive assistance from the Taxpayer Advocate Service if they are experiencing financial difficulty or if the IRS has not resolved their tax issues properly and timely through its normal channels.

  2. TAS uses Form 12412, Operations Assistance Request (OAR), to start the OAR process of referring a case to the Wage and Investment (W&I) Division, to affect the resolution of the taxpayer’s problem. For more information, refer to IRM 13.1.19, TAS Operations Assistance Request (OAR) Process.

  3. Refer taxpayers to TAS when the contact meets TAS criteria (see IRM 13.1.7), or when Form 911, Request for Taxpayer Advocate Service Assistance (and Application for Taxpayer Assistance Order), is attached and steps can’t be taken to resolve the taxpayer's issue the same day.

  4. The definition of "same day resolution" is within 24 hours. The following two situations meet the definition of "same day resolution" :

    • The issue can be resolved within 24 hours.

    • IRS takes steps within 24 hours to resolve the taxpayer’s issue.

    See IRM 13.1.7.4, Same Day Resolution by Operations.

  5. When making a TAS referral, use Form 911, and forward to TAS in accordance with your local procedures.

TAS Service Level Agreements (SLAs)
  1. The National Taxpayer Advocate has reached agreements with the Commissioners of the Wage and Investment (W&I) Division, Small Business and Self-Employed (SB/SE) Division, Tax Exempt and Government Entities (TEGE), Criminal Investigation (CI), Appeals and Large Business and International (LB&I), that outline the procedures and responsibilities for the processing of TAS casework when either the statutory or delegated authority to complete case transactions rests outside of TAS. These agreements are known as Service Level Agreements (SLAs).

  2. The SLAs are located at https://irssource.web.irs.gov/TAS/SitePages/SLA.aspx.

Control of Returns

  1. There are certain restrictions imposed in the processing of NMF returns which are listed below.

  2. Do not withdraw any remittance return from the originally numbered block.

  3. Indicate misblocked returns by a notation on the Form 813, Document Register.

  4. Keep blocks intact for the Accounting operation, after which any needed correspondence or adjustment action will be taken. Move full paid returns with Correspondence Action Sheet (CAS) or adjustment requests to top of the block of returns.

  5. Overpayments on returns will be processed from accounting records.

Document Perfection

  1. This section includes general instructions for processing all types of forms.

Penalty and Interest Computation
  1. Instructions in this IRM require examiners to math verify and/or check for completeness when processing NMF returns. Document Perfection examiners are not required to compute penalties and/or interest. If, during examination, it is determined penalty and/or interest assessments are needed, see IRM 3.11.25.2.5.2, Form 3465, Adjustment Request, and route as directed for the right action.

Form 3465, Adjustment Request
  1. Prepare Form 3465, Adjustment Request, if adjustment action is needed.

    1. Attach Form 3465 to the return and leave in the block for later adjustment action if the return was blocked and numbered.

    2. Use Form 3465 for routing to Accounts Management (AM) for necessary action if the return is not numbered (non-remittance).

  2. Complete the form as follows:

    1. Enter the taxpayer's name.

    2. Enter the Document Locator Number (DLN).

    3. Check Routing box for "Adjustments."

    4. Enter the Employer Identification Number (EIN) or Social Security Number (SSN), if present.

    5. Enter the period ending, year and month.

    6. Enter the tax form number.

    7. In the "Remarks" area, enter a brief reason for routing to AM (e.g., "Amended return attached" ).

    8. Complete the blocks for Signature, Unit, Phone and Date.

    See Figure 3.11.25-1.

    Figure 3.11.25-1

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Amended Returns

  1. The period for filing a claim for credit or refund has two prongs:

    • First, a date by which a claim must be filed with the Service, and

    • Second, a limitation on the amount that may be claimed that is determined by "looking back" from the date of the claim to an earlier payment date.

    See IRM 25.6.1.10.2.7, Claims for Credit or Refund - General Time Period for Submitting a Claim.

  2. Generally a claim for credit or refund must be filed within 3 years from the date the return was filed or 2 years from the date the tax was paid, whichever is later, or if no return was filed, within 2 years from the date the tax was paid.

  3. If the claim was filed by the taxpayer within 3 years of the date the return was filed, the amount of the credit or refund is limited to the portion of the tax paid within the period, immediately preceding the filing of the claim, equal to 3 years plus the period of any extension of date for filing the return. Any prior year return (amended or delinquent original) received more than 2 years 9 months from the due date should be forwarded to the Statute Unit for clearance. Also, refer to IRM 25.6.1.10.2.7.2, Limitations on the Amount of a Claim

  4. Amended returns (including "Revised," "Supplemental," "Correcting," "Duplicate," etc.) must be associated with the original returns for reconciliation and adjustments. This reconciliation is the responsibility of Accounts Management (AM). For remittance returns, no attempt to associate will be made before document analysis.

    1. Do not math verify amended returns.

    2. Re-enter the remittance amount and circle the edited amount.

    3. Prepare Form 3465, Adjustment Request, and attach it to the face of the return.

    4. Prepare Form 2275, Records Request, Charge and Recharge, and leave it with the return, in DLN sequence, within the block.

  5. Forward any unnumbered, no-remittance, amended returns to AM unless a specific part of this section prescribes different routing instructions.

  6. Forward any amended returns with remittance to Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G.

  7. NMF Accounting will forward them to AM after they complete their processing.

Attachments to Returns

  1. Examine all attachments to returns being processed and take any action required by the attachments.

  2. Enter on the attachment(s) the taxpayer's name, address, identifying number, and any other pertinent information. (If the document is numbered, enter the DLN on the attachment(s)). In addition, take the following actions:

    If Then
    A remittance is discovered, Follow the procedures in IRM 3.8.46, Deposit Activity - Discovered Remittance.
    The attachment should be returned to the taxpayer, requires correspondence, or involves an adjustment, Detach from the return and route.
    The attachment has information needed to process the return from which it was detached, Attach a copy of the information to the return and route the original to the right function.
    The attachment does not require routing, Leave it attached to the return.

Signature

  1. A signature and jurat are required for all returns except the following:

    • Returns prepared under IRC 6020(b). These returns must be signed by a Compliance Function representative.

      Note:

      The Revenue Officer's (RO) electronic or typed signature will be accepted as a valid signature on the return.

    • Returns prepared by Examination, for example, Substitute for Return (SFR) or "SUBSTITUTE RETURN."

    • Dummy returns prepared by IRS.

    • Returns filed under IRC 501(d) (Religious or Apostolic Organization).

    • Correspondence having a signature and jurat is attached showing that the taxpayer is responding to an IRS letter. See paragraph (5) below.

  2. Do not correspond for a signature on "CIS" returns that have Form 13596, Reprocessing Returns, attached.

  3. Correspond as follows:

    If Then
    • The return is not signed on the line designated for the signature, or

    • The jurat is not present on the line designated for the signature (non-standard return), or

    • Only the entity information is present and there are no attachments having tax data,

    1. Correspond using Letter 3463C, Missing Information Request to Process Business Returns, or other letter.

  4. If the jurat is altered or stricken (crossed-out), remove return from the batch and place the return in the locally designated basket for Examination, Frivolous Return Program (FRP) for review.

  5. Accept a "signature declaration" (a signature with jurat obtained through IRS correspondence) if attached to the return.

    1. If the "signature declaration" is altered or stricken (crossed-out), remove return from the batch and place the return in the locally designated basket for Examination, Frivolous Return Program (FRP) for review.

    2. If the Taxpayer responds with a self-prepared "signature declaration" , it must have the same language as the jurat on the tax return (e.g., "UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE EXAMINED THIS RETURN, INCLUDING ACCOMPANYING SCHEDULES AND STATEMENTS, AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, IT IS TRUE, CORRECT AND COMPLETE" ).

  6. Since tax examiners are not expected to be handwriting experts, Section 301.6064-1 of the Regulations allows the Service to presume that the signature on a return, statement, or other document is the true signature of the person who actually signed the document.

    Note:

    A "✓" or "X" used to designate where the taxpayer should sign the return is not considered a valid signature.

  7. Faxed (except as part of return perfection, contact with the taxpayer), electronic, digital or typed signatures are not acceptable.

  8. Only one correspondence attempt is required for a signature.

Received Date Editing

  1. The date a document is received in the Campus or IRS Office is the date stamped as the IRS Received Date.

  2. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  3. The received date will be stamped on the face of the return.

  4. A valid IRS Received Date Stamp may consist of the following:

    • The word "Received"

    • Month (alpha or numeric)

    • Day (for example "1" or "01" )

    • Year - four digits

    • "Area Office," "Campus," "Field Office," "Taxpayer Assistance Center" (TAC), plus the city, location, or functional area within one of these sites (e.g., CSCO, Exam, ICT. CIS, AM, etc.)

    Exception:

    Not all IRS offices are designated places for filing, and not all IRS employees are authorized to accept a tax return for processing. If a return has a received date stamp from an office that is not a proper place for filing, that date stamp is not the "IRS Received Date" and you must circle out the invalid received date and edit the correct received date according to instructions below. For example, returns received by the Taxpayer Advocate Service (TAS) or the IRS Office of Chief Counsel are not properly filed and a received date by that office is not the "IRS Received Date."

  5. If the date stamp is not present or the date is illegible or invalid, edit the received date in MMDDYY format in the middle of page one of the return. Edit the Received Date according to the following priority:

    1. The earliest legible Postmark Date (U.S. Postal Service, Foreign Postmark, or Private Delivery Service) on the envelope. Rules for using the U.S. Postal Service Postmark (USPS), Foreign Postmark, or Private Delivery Service (PDS) dates are as follows:

      If Then
      An envelope has both a USPS, foreign, or PDS and private metered postmark, Always use the USPS, foreign, or PDS postmark.
      An envelope has two private meter postmarks, Always use the latest private postmark.
      An envelope has only one private meter postmark, Use the private metered postmark.

    2. Service Center Automated Mail Processing System (SCAMPS) digital date

    3. Revenue Officer's or other IRS official's signature date

    4. Signature date (only if within current year)

    5. DLN Julian control date minus 10 days

    6. Current date minus 10 days

  6. If a return has been faxed to another area of the service and then sent to Submission Processing for processing, do not edit the Enterprise Electronic Fax (EEFax) Date as the IRS Received Date. Edit a Received Date according to normal procedures.

    Note:

    The EEFax Date cannot legally be used as an IRS Received Date.

  7. Edit the Received Date as follows:

    If And Then
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡,   The return is considered timely.
    The due date falls on a weekend or legal holiday,   The return is timely if postmarked by the first business day following the weekend or legal holiday.
    The IRS received date stamp is after ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ of the legal or extended due date, The postmark or shipment date is on or before the legal or extended due date, Edit the received date to agree with the postmark date.
    Two or more dates are stamped on the return,  
    1. Use the earliest IRS stamped Received Date.

    2. Circle out the incorrect received dates.

    Note:

    Received dates that have been circled out by another function should be treated as if they are not present.

    A Federal return is addressed to the IRS, Delivered to a State Agency, Use the postmark date as the received date.
    Federal return is addressed to a State Agency,   Use the IRS date stamp as the received date.
    Envelope is attached to the return, The return is timely, Check envelopes for remittance, if found hand carry to the manager. Discard the envelope.
    The only Received Date on the return is a TAS Received Date,   Edit the Received Date according to instructions.

Form CT-2, Employee Representative's Quarterly Railroad Tax Return

  1. This subsection provides instructions for document perfection of Form CT-2, Employee Representative's Quarterly Railroad Tax Return.

  2. Form CT-2 is filed at Kansas City Submission Processing Campus. Form CT-2 is processed to NMF with Master File Tax (MFT) 72, Tax Class 6, and Document (Doc) Code 02.

  3. Exhibit 3.11.25-1, Form CT-2, Employee Representative's Quarterly Railroad Tax Return, for an example of Form CT-2.

Due Dates - Form CT-2

  1. Form CT-2 is a quarterly return which generally covers taxable compensation paid during a single quarter.

  2. Form CT-2 is due on or before the end of the second month following the calendar quarter for which compensation is reported. The following table provides additional due date information for the quarters covered.

    Quarter Covered Due on or Before
    January, February, March May 31
    April, May, June August 31
    July, August, September November 30
    October, November, December Last Day of February

Blocking of Form CT-2

  1. Returns are sorted and blocked according to IRM 3.8.45, Deposit Activity- Manual Deposit Process.

  2. Returns blocked Full Paid by processing campus in series 600-619 are as follows:

    1. Tax due shown on returns of ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ (including precomputed penalty and interest).

    2. Timely-filed≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ or delinquent but penalty and interest precomputed and paid on return.

    3. Marked "Amended," "Supplemental," etc. (regardless of the amount of payment or date filed).

  3. Returns blocked Part Paid by processing campus in series 900-919 are as follows:

    1. Either overpaid or underpaid ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ (except returns marked "amended," "supplemental," etc.).

    2. Delinquent without penalty and interest precomputed and paid on return.

Duplicate Copies of Form CT-2

  1. Ensure that all duplicate copies of Form CT-2 have the entity and tax data entered.

  2. Label copy of the Form CT-2 as "Duplicate copy of Form CT-2" and make copies of attachments of the correspondence for transmittal to the Railroad Retirement Board at the following address:

    1. U.S. Railroad Retirement Board
      Chief Financial Officer, 5th Floor
      844 N. Rush St.
      Chicago, IL 60611

    Note:

    If an attachment indicates a deferred payment amount, edit "Deferral statement attached" in red ink, in the center of the top margin of Form CT-2 (Filers may reference some, or all, of the following in their deferral statement: "Sec. 3211(a) tax deferrals under Sec. 2302 of the CARES Act)."

  3. Follow local procedures for disposal of all other copies of Form CT-2.

Tax Rates - Form CT-2

  1. The following table shows the current tax rates and compensation base:

    Form CT-2 Tax Rates

    Tax Type 2020 Tax Rate 2020 Compensation Base 2021 Tax Rate 2021 Compensation Base
    Tier 1 12.4% (0.124) 137,700 12.4% (0.124) 142,800
    Tier 1 Medicare Tax 2.9% (0.029) All compensation 2.9% (0.029) All compensation (No limit)
    Tier 1 Additional Medicare Tax 0.9% (0.009) Compensation exceeding 200,000 0.9% (0.009) Compensation exceeding 200,000
    Tier 2 13.1% (0.131) 102,300 13.1% (0.131) 106,200
     

Math Verification - Form CT-2 (Rev 2013 and Subsequent) and (Rev 2012 and Prior)

  1. Effective January 1, 2002, legislation repealed the Supplemental Annuity Work-hour Tax. Form CT-2 was updated to delete the tax on Line 1 "Total work hours for which compensation was paid during this quarter." The current Form CT-2 has Tier I tax, Tier I Medicare tax, and Tier II tax.

  2. Compute Line 6 (Rev 2013 and subsequent) or Line 5 (Rev 2012 and prior), if blank. Compute Lines 1, 2, 3, and 4 if necessary to compute Line 6 (Rev 2013 and subsequent) or compute Lines 1, 2, and 3 if necessary to compute Line 5 (Rev 2012 and prior). See Figure 3.11.25-2.

    Note:

    For Tax Year 2011 only - If the taxpayer used a Form CT-2 other than Form CT-2 (Rev. January 2011), recompute Line 1 using the rate of 10.4 percent (.104). Also, recompute Line 5.

    Figure 3.11.25-2

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Form CT-2 - Line 5 (Rev 2013 and Subsequent) and Line 4 (Rev 2012) Adjustment

  1. An adjustment on Line 5 (Rev 2013 and subsequent) and Line 4 (Rev 2012) must have a supporting document. An adjustment for any amount identified as "≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  2. Adjustments in wage information reported for prior quarters must be supported with a statement having the following information:

    1. Explanation of the error which the entry intends to correct;

    2. The particular return period or periods to which the error relates; and

    3. The amount chargeable to each such period.

Barred Periods - Form CT-2
  1. Determination of "Barred Periods" for credit or adjustment on Line 5 (Rev 2013 and subsequent) or Line 4 (Rev 2012 and prior). By reference to the attached explanation, a tax examiner will determine whether any portion of the adjustment entered on Line 5 (Rev 2013 and subsequent) or Line 4 (Rev 2012) of the Form CT-2 is barred by the statute of limitations.

  2. See IRM 25.6.1, Statute of Limitations Processes and Procedures, for more information on claims for refund on original delinquent filed returns and amended or supplemental returns.

Form 2438, Undistributed Capital Gains Tax Return

  1. This subsection provides instructions for the examination of Form 2438, Undistributed Capital Gains Tax Return, at the Submission Processing Campus.

  2. Taxpayers must file the original form with the Internal Revenue Service Center (Kansas City, MO 64999), and to attach a copy of Form 2438 to the Form 1120-RIC, U.S. Income Tax Return for Regulated Investment Company, or Form 1120-REIT, U.S. Income Tax Return for Real Estate Investment Trusts.

  3. The following instructions are for processing the original Form 2438 filed independently of the Form 1120-REIT or Form 1120-RIC.

Due Date - Form 2438

  1. Form 2438 must be filed on or before the 30th day after the close of the company's taxable year. Leave Form 7004, Application for Automatic Extension of Time to File Certain Business Income Tax, Information, and Other Returns, if attached to the Form 2438.

Examination - Form 2438

  1. Examine the Form 2438 for completeness, timeliness, the name, address and EIN. There is no need to check for signature, as a copy of the Form 2438 is attached to Form 1120-REIT or Form 1120-RIC and serves as Schedule D.

Math Verification - Form 2438

  1. Compute the following lines, if blank:

    1. Line 4, Net Short-Term Capital Gain (or loss). (Combine the totals in Lines 1 through 3).

    2. Line 8, Net Long-Term Capital Gain. (Combine Lines 5 through 7).

    3. Line 10, Undistributed Capital Gains. (Subtract Line 9b from Line 9a).

  2. Verify Line 13, Capital Gains Tax, is 21 percent of Line 11, Amount of Undistributed Capital Gains on Line 10, Designated under IRC Section 852(b)(3)(D). If different, edit the correct amount to Line 13.

Federal Tax Deposits Credits - Form 2438

  1. Due to the limited number of Form 2438 filed, a distinctive MFT Code is not established for tax deposits of Form 2438.

  2. Master File Form 1120 modules for Form 2438 files must be identified and frozen from refund or offset by posting a Transaction Code (TC) 570 pending input of an Account Adjustment Voucher (Form 2424). The Form 2424 transfers any account applicable to Form 2438 to the NMF account. Accounting can transfer the Federal Tax Deposit (FTD) credit to the accounts, flag all non-remittance Balance Due and Part-Paid returns, "Do not bill, check for FTD in BMF."

  3. See Exhibit 3.11.25-2, Form 2438, Undistributed Capital Gains Tax Return, for an example of Form 2438.

Form 8831, Excise Taxes on Excess Inclusions of REMIC Residual Interests

  1. This subsection provides background information and instructions for the handling, editing, and disposition of Form 8831, Excise Taxes on Excess Inclusions of REMIC Residual Interests. Form 8831 related to Business Income Tax returns are processed at the Kansas City Submission Processing Campus (KCSPC). They are processed to NMF with MFT 89, Tax Class 6, and Doc Code 21.

  2. A tax is imposed on any transfer of a residual interest in a REMIC to a disqualified organization IRC 860E(e)(1)) or on any transfers to a residual interest in a pass-through entity (IRC Section 860E(e)(6)). Taxpayers who are liable for the excise tax(es) due under this section must file Form 8831, Excise Taxes on Excess Inclusions of REMIC Residual Interests. The tax applies to those transfers made after March 31, 1988 (unless the transfer was made under a binding contract in effect on that date).

  3. Form 8831 is used to report and pay the following:

    1. The excise tax due under IRC 860E(e)(1) on any transfer of a residual interest in a REMIC to a disqualified organization.

    2. The amount due under 26 Code of Federal Regulations (CFR) 1.860E-2(a)(7)(ii) if the tax under IRC 860E(e)(1) is to be waived; or,

    3. The excise tax due under IRC 860E(e)(6) on pass-through entities with interests held by disqualified organizations.

  4. Disqualified organizations are defined as follows:

    1. The United States, any state or subdivision thereof, any foreign government, any international organization, or any of their agencies (except for certain taxable instrumentalities described in IRC 168(h)(2)(D) and the Federal Home Loan Mortgage Corporation),

    2. Any tax-exempt organization (other than a farmers' cooperative described in IRC 521), unless that organization is subject to the unrelated business income tax; and,

    3. Any cooperative described in IRC 1381(a)(2)(C).

  5. A "pass-through entity" is a regulated investment company, real estate investment trust, common trust fund, partnership, trust, estate, or a cooperative described in IRC Section 1381. A person holding an interest in a pass-through entity as a nominee for another person is also treated as a pass-through entity.

  6. See Exhibit 3.11.25-3, Form 8831, Excise Taxes on Excess Inclusions of REMIC Residual Interests, for an example of Form 8831.

Due Date - Form 8831

  1. Taxpayers must file Form 8831 and pay the tax by April 15 of the year following the calendar year in which the residual interest is transferred to a disqualified organization. If the regular due date falls on a weekend or legal holiday, the due date is the next business day.

  2. A pass-through entity must file Form 8831 and pay the tax due under IRC 860E(e)(6) by the 15th day of the 4th month following the close of its tax year in which the disqualified person is a record holder.

  3. Taxpayers may file Form 7004, Application for Automatic Extension of Time To File Certain Business Income Tax, Information, and Other Returns, to request an extension of time to file Form 8831.

    Note:

    IMPORTANT -Form 7004 does not extend the time for payment of tax. All payment(s) of tax must be received by the original due date of the Form(s) 8831.

General Procedures - Form 8831

  1. Document Perfection will process all full-paid Form 8831. All refund claim Form 8831 will be processed in AM. If refund claim Form 8831 are received, DO NOT PROCESS. Forward to AM using Form 4227, Intra-SC Reject or Routing Slip.

  2. All edited full paid Form 8831 will be forwarded to Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G via Form 2345, Batch Transmittal.

  3. If amounts are illegible or over 10 digits, examine the form for attachments and edit the correct amount above the taxpayer's figure. If an amount should be brought forward from an attachment, but it is illegible or cannot be determined, prepare Form 3696, Correspondence Action Sheet, indicating the information needed from the taxpayer. Attach it to the front of Form 8831 and forward to the Suspense Unit.

  4. An amended return will have "AMENDED" marked in the margin at the top of the form. If the return is identified as amended, DO NOT PROCESS. Use Form 4227, Intra-SC Reject or Routing Slip, to forward all amended Form 8831 to AM.

  5. Form 8831 received with remittance will be forwarded to Deposit Activity using Form 4227. If the Form 8831 received with remittance is a copy of a previously filed return, DO NOT PROCESS. Forward to Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G using Form 4227.

Entity Perfection - Form 8831

  1. Tax Year - ensure the tax year is in YYMM format and edited under the Office of Management and Budget (OMB) number of the form.

  2. If the name, address, or Taxpayer Identification Number (TIN) is incomplete or missing, review any attachments to obtain necessary information, and edit on the return. If attachments are not available and there is no other method of obtaining the necessary data, proceed as follows:

    1. Prepare a Form 3696, Correspondence Action Sheet, indicating the information needed from the taxpayer (i.e., missing information, signature).

    2. Attach it to the front of the Form 8831 and forward to the Suspense Unit.

    Note:

    If only the ZIP Code is missing, research the ZIP Code Directory and edit the right code information.

Correspondence - Form 8831

  1. Always check return attachments before corresponding for missing information.

  2. When corresponding for information, inform the taxpayer that penalties may be assessed (unless reasonable cause is shown) if the requested information is not provided.

  3. Correspondence is required if any of the following conditions apply:

    If And Then
    Section A, Line 1 is blank,   Correspond using Letter 3463C, Missing Information Request to Process Business Returns, or other letter.
    Section A, Line 2 "Yes" or "No" box is not checked,   Correspond using Letter 3463C or other letter.

    Note:

    Do not correspond if the taxpayer has completed either Section B or Section C.

    Section A, Line 2 "No" box is checked, Section B is not completed, Correspond using Letter 3463C or other letter.
    Section A, Line 2 "Yes" box is checked, Section C is not completed, Correspond using Letter 3463C or other letter.
    Part III (Tax and payments) information is missing,   Correspond using Letter 3463C or other letter.

  4. Attempt to obtain all missing information through one contact with the taxpayer, if possible. Allow 45 days suspense on all correspondence. After 45 days, proceed as follows:

    1. If the taxpayer responds and gives reasonable cause that meets the criteria in IRM 20.1.1, Penalty Handbook, attach the response to the back of the return and continue processing.

    2. If the taxpayer responds but does not meet criteria in IRM 20.1.1, Penalty Handbook, issue correspondence Letter 53C, Penalty and Interest Due: Taxpayer Needs Information (During Initial Processing), to inform the taxpayer their reply did not meet reasonable cause criteria. Also, advise taxpayer a penalty will be assessed if they do not provide the requested missing information. Allow 30 days suspense. If the taxpayer provides the requested information, continue processing the return.

    3. If the taxpayer does not reply or response is incomplete, follow procedures as directed under "d" through "f," below.

    4. Photocopy the Form 8831, Excise Taxes on Excess Inclusions of REMIC Residual Interests.

    5. Prepare Form 3465, Adjustment Request, and attach the Form 8831 photocopy. Notate on the Form 3465 that a penalty is to be assessed because the taxpayer did not provide the requested missing information.

    6. Route Form 3465 and attached photocopy to AM.

Form 8831 - Part III - Tax and Payments

  1. If present, perfect as described in (2) through (4), below.

  2. If Line 11 is blank and there is an entry on any of Lines 5, 7, or 10, bring the amount forward to Line 11. Figure 3.11.25-3, Form 8831, Editing Line 11.

    Figure 3.11.25-3

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  3. If Line 11 is greater than Line 12, verify Line 13 by subtracting Line 12 from Line 11. If the amount on Line 13 is different, edit the difference between Lines 11 and 12 to Line 13.

  4. If Line 11 is less than Line 12, delete Line 13, if an entry is present. Edit the difference between Lines 12 and 11 to Line 14 and route to AM.

Disposition of Documents - Form 8831

  1. All edited full paid Form 8831 will be forwarded to Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G via Form 2345, Batch Transmittal.

Form 8612, Return of Excise Tax on Undistributed Income of Real Estate Investment Trusts

  1. The excise tax is computed on Form 8612 and is due and payable by March 15th of each year following the year to which the liability applies. The MFT is 89, Tax Class is 6 and the Document Code is 21.

  2. Real Estate Investment Trusts are required by law to distribute a certain percentage of their distributable income to their shareholders. The excise tax rate is 4 percent of the undistributed amount assessed.

  3. The required distribution amount is computed and reported on Line 4 of the forms. If Line 4 is a zero or negative amount, there is no required distribution and no excise tax. Taxpayer is not required to file the form. However, if the taxpayer does file a return, process as a zero-liability return.

  4. The actual distribution amount is computed and reported on Line 8 of the forms.

    If Then
    Line 8 is less than Line 4, The difference is shown on Line 9 as a positive figure. This positive figure is multiplied by 4 percent to arrive at the excise tax which is reported on Line 10.
    Line 9 is zero or a negative figure, There is no tax.
    The taxpayer has entered a negative figure on Line 9, Change Lines 9, 10, and 12 to zeros.
    The taxpayer has used Form 7004 to get an extension of time to file, There will be an amount on Line 11.
    The Line 10 amount is positive, The tax due (Line 12) will be reduced. If it is a zero or negative the Line 11 amount should be carried down to Line 13 to be refunded.

Amended Returns - Form 8612

  1. Amended returns will have the word "Amended" marked or written in at the top of the form. If the return is identified as amended, DO NOT PROCESS.

    1. Prepare Form 4227, Intra-SC Reject or Routing Slip, and route all amended Form 8612s to the Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G.

Tax Period - Form 8612

  1. The taxpayer enters the tax year at the top of the form under the title. Edit this tax period in YYMM format to the left of the OMB Number.

  2. If the tax period is blank, edit the tax period by checking elsewhere on the form. Check the signature date and, if no signature date, use current processing year.

Math Verification and Processing - Form 8612

  1. To math verify the form, use the following:

    1. Line 1b is 85 percent of Line 1a

    2. Line 2b is 95 percent of Line 2a

    3. Line 3c is Line 3a less Line 3b

    4. If Line(s) 1b, 2b, 3c, or 4 is wrong, change Lines 4, 9, 10, and 12 or 13

    5. Line 7c is Line 7a less Line 7b

    6. Line 8 is the total of Lines 5, 6, and 7c

    7. Line 9 is Line 4 less Line 8. For negative amounts enter zero

    8. If Line(s) 7c, 8 or 9 is wrong, change Lines 9, 10, and 12 or 13

    9. Line 10 is 4 percent of Line 9

    10. Line 12 is Line 10 less Line 11

    11. Line 13 is Line 11 less Line 10

    12. If Line 10 is wrong, change Line 12 or 13 as applicable

      Note:

      Due to rounding do not make changes to any line for $1 or less.

  2. If Line 12 or 13 is changed, correspond with the taxpayer using Letter 3024C, Math Error Explained (BMF), to advise that the change was made and the reason for the change.

  3. If any change causes a change from Balance Due to an Overpayment, or from an Overpayment to a Balance Due, edit an "X" to the left of the amount on the wrong line and edit the new amount on the right line.

  4. When the above coding and editing has been completed, forward the edited return(s) to the Non-Master File section.

Form 8613, Return of Excise Tax on Undistributed Income of Regulated Investment Companies

  1. Regulated investment companies are required by law to distribute a certain percentage of their distributable income to their shareholders. On any undistributed income, the regulated investment company must pay an excise tax.

  2. The tax is computed on Form 8613 and is due and payable by March 15th of each year following the year to which the liability applies. The excise tax rate is 4 percent of the undistributed income. The MFT is 14, Tax Class is 6 and the Document Code is 22.

Amended Returns - Form 8613

  1. Amended returns will have the word "Amended" marked or written in at the top of the form. If the return is identified as amended, DO NOT PROCESS.

    1. Prepare Form 4227, Intra-SC Reject or Routing Slip, and route all amended Form 8613 to the Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G.

Tax Period - Form 8613

  1. The taxpayer enters the tax year at the top of the form under the title. Edit this tax period in "YYMM" format to the left of the OMB Number.

  2. If the tax period is blank, determine and enter the tax period by checking elsewhere on the form.

Math Verification and Processing - Form 8613

  1. To math verify the form, use the following:

    1. Line 1b is 98 percent of Line 1a

    2. Line 2b is 98.2 percent of Line 2a

    3. Line 3c is Line 3a less Line 3b

    4. If Line(s) 1b, 2b, 3c, or 4 is wrong, change Lines 4, 9, 10, and 12 or 13

    5. Line 7c is Line 7a less Line 7b

    6. Line 8 is the total of Lines 5, 6, and 7c

    7. Line 9 is Line 4 less Line 8. For negative amounts enter zero

    8. If Line(s) 7c, 8 or 9 is wrong, change Lines 9, 10, and 12 or 13

    9. Line 10 is 4 percent of Line 9

    10. Line 12 is Line 10 less Line 11

    11. Line 13 is Line 11 less Line 10

    12. If Line 10 is wrong, change Line 12 or 13 as applicable

    Note:

    Due to rounding do not make changes to any line for $1 or less.

  2. If Line 12 or 13 is changed, correspond with the taxpayer using Letter 3024C, Math Error Explained (BMF), to advise that the change was made and the reason for the change.

  3. If any change causes a change from Balance Due to an Overpayment, or from an Overpayment to a Balance due, edit an "X" to the left of the amount on the wrong line and edit the new amount on the right line.

  4. When the above coding and editing has been completed, forward the edited return(s) to the Non-Master File section.

Form 8725, Excise Tax on Greenmail

  1. Form 8725, Excise Tax on Greenmail, is used to report the 50 percent excise tax on greenmail. Greenmail is any payment made by a corporation to acquire its stock, directly or indirectly, from a shareholder involved in a takeover effort. The MFT is 27, Tax Class is 6 and the Document Code is 21.

Amended Returns - Form 8725

  1. Amended returns will have the word "Amended" marked or written in at the top of the form. If the return is identified as amended, DO NOT PROCESS.

    1. Prepare Form 4227, Intra-SC Reject or Routing Slip, and route all amended Form 8725 to the Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G.

Tax Period - Form 8725

  1. The tax period is determined by the receipt of the first payment from the corporation. This date will appear on the line immediately below the form number. Edit this tax period in "YYMM" format to the left of the OMB Number.

Received Date - Form 8725

  1. The return is due and the tax must be paid on or before the 90th day following the initial receipt of greenmail (as shown by the date on the return). See IRM 3.11.25.2.9, Received Date Editing, for instructions.

Math Verification and Processing - Form 8725

  1. Math verify the return as follows:

    1. Line 2g is the total of the amounts in column 2(c)

    2. Line 3 is Line 1 less Line 2g

    3. If Line 2g is wrong, change Lines 3, 5, 6 and 8 or 9 (if applicable)

    4. Line 6 is 50 percent of Line 5

    5. If Line 6 is wrong, change Line 8 or 9 as applicable

    6. Line 8 is Line 6 less Line 7

    7. Line 9 is Line 7 less Line 6 (if Line 7 is larger than Line 6)

    Note:

    Due to rounding do not make changes to any line for $1 or less.

  2. If Line 8 or Line 9 is changed, correspond with the taxpayer using Letter 3024C, Math Error Explained (BMF), to advise that the change was made and the reason for the change.

  3. If any change causes a change from Balance Due to an Overpayment, or from an Overpayment to a Balance Due, edit an "X" to the left of the amount on the wrong line and edit the new amount on the right line.

  4. When the above coding and editing has been completed, forward the edited return(s) to the Non-Master File section.

Form 8876, Excise Tax on Structured Settlement Factoring Transactions

  1. Form 8876, Excise Tax on Structured Settlement Factoring Transactions, is used to report and pay an excise tax equal to 40 percent of the factoring discount imposed under IRC 5891. The excise tax is figured on the excess of the aggregate undiscounted amount of the payments being acquired over the total amount paid to acquire them. The MFT is 27, Tax Class is 6 and the Document Code is 21.

Amended Returns - Form 8876

  1. Amended returns will have the word "Amended" marked or written in at the top of the form. If the return is identified as amended, DO NOT PROCESS.

    1. Prepare Form 4227, Intra-SC Reject or Routing Slip, and route all amended Forms 8876 to the Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G.

Tax Period - Form 8876

  1. The Tax Period is determined by the receipt of the structured settlement payment rights. The date will appear on the line immediately below the form number. Edit this date in "YYMM" format to the left of the OMB Number.

Received Date - Form 8876

  1. The Form 8876 is due by the 90th day following receipt of structured settlement payment rights. See IRM 3.11.25.2.9, Received Date Editing, for procedures.

Math Verification and Processing - Form 8876

  1. Math verify the return as follows:

    1. Line 3 is Line 1 minus Line 2

    2. Line 4 is 40 percent of Line 3

    3. If Line 4 is wrong, change Line 6 or 7 as applicable

    4. Line 6 is Line 4 less Line 5

    5. Line 7 is Line 5 less Line 4 (if Line 5 is greater than Line 4.)

      Note:

      Due to rounding do not make changes to any line for $1 or less.

  2. If Line 6 or Line 7 is changed, correspond with the taxpayer using Letter 3024C, Math Error Explained (BMF), to advise that a change was made and the reason for the change.

  3. If any change causes a change from Balance Due to an Overpayment, or from an Overpayment to a Balance Due, edit an "X" to the left of the amount on the wrong line and edit the new amount on the right line.

  4. When the above coding and editing has been completed, forward the edited return(s) to the Non-Master File section.

Form 8924, Excise Tax on Certain Transfers of Qualifying Geothermal or Mineral Interests

  1. Form 8924 is used for the computation and reporting of the excise tax due on the transfer of certain geothermal or mineral interests by an eligible entity. The return is due by the 90th day following the taxable transfer. The MFT is 41, Tax Class is 6 and the Document Code is 40.

Amended Returns - Form 8924

  1. Amended returns will have the word "Amended" marked or written in at the top of the form. If the return is identified as amended, DO NOT PROCESS.

    1. Prepare Form 4227, Intra-SC Reject or Routing Slip, and route all amended Form 8924 to the Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G.

Tax Period - Form 8924

  1. The taxpayer enters the date of sale or other disposition on Line 1 of Form 8924. Edit the tax period in "YYMM" based on this date to the left of the OMB Number.

Received Date - Form 8924

  1. The due date for filing Form 8924 is the 90th day following the taxable transfer.

Math Verification and Processing - Form 8924

  1. If Line 6 is blank and there is an amount on Line 5, multiply Line 5 by 20 percent (.20). Enter the result on Line 6.

  2. If Line 7 is blank and there is an amount on Line 4, multiply Line 4 by 35 percent (.35). Enter the result on Line 7.

  3. If Line 8 is blank, but Line 6 and/or Line 7 have and amount entered, add Lines 6 and 7. Enter the result on Line 8.

  4. Edit IRS Number 012 to the right of Line 8.

  5. When the above coding and editing has been completed, forward the edited return(s) to the Non-Master File section.

Form 8928, Return of Certain Excise Taxes Under Chapter 43 of the Internal Revenue Code

  1. Form 8928 is used for the computation and reporting of excise taxes due on IRC 4980B, IRC 4980D, IRC 4980E, and IRC 4980G for failures by group health plans or employers. The MFT is 41, Tax Class is 6 and the Document Code is 39.

Multiple Form 8928 for IRC 4980B and IRC 4980D - Same Taxpayer Same Tax Period

  1. If the taxpayer files multiple Form 8928 tax returns for IRC 4980B and IRC 4980D with a "summary" Form 8928 for the same tax period, only the "summary" Form 8928 will need to be coded. Leave all supporting Form 8928 tax returns attached to the "summary" Form 8928 for processing.

Amended Returns - Form 8928

  1. Amended returns will have the word "Amended" marked or written in at the top of the form. If the return is identified as amended, DO NOT PROCESS.

    1. Prepare Form 4227, Intra-SC Reject or Routing Slip, and route all amended Form 8928 to the Cincinnati Accounts Management (CAMC) BMF NMF Team C103, Mail Stop 6111G.

Tax Period - Form 8928

  1. The taxpayer enters the tax year at the top of the Form 8928 under the title. Edit this tax period in "YYMM" format to the left of the OMB Number.

Received Date - Form 8928

  1. The due date for filing Form 8928 is dependent on the IRC section for which the return is being filed. The following table reflects the due dates:

    IRC Section Due Date
    IRC 4980B or IRC 4980D
    • On or before the due date for the person's federal income tax return (single employer or other responsible person)

    • On or before the last day of the seventh month following the end of the plan year (multi-employer or multiple employer plans)

    IRC 4980E or IRC 4980G
    • On or before the 15th day of the fourth month following the calendar year in which the non-comparable contributions were made

Math Verification and Processing - Form 8928

  1. Math verify the return as follows:

    If ... And ... Then ...
    Line 16 is blank, Line 11 and/or Line 15 has an amount, Compute Line 16 by adding Line 11 and Line 15.
    Line 34 is blank, Line 28 and/or Line 33 has an amount, Compute Line 34 by adding Line 28 and Line 33.
    Line 36 is blank, Line 35 has an amount, Compute Line 36 by multiplying Line 35 by 35 percent (.35).
    Line 38 is blank, Line 37 has an amount, Compute Line 38 by multiplying Line 37 by 35 percent (.35).

  2. The following table shows the IRS Number, the applicable IRC section, and the line reported on Form 8928:

    IRS Number IRC Section Corresponding Line on Form 8928
    126 IRC 4980B 16
    127 IRC 4980D 34
    128 IRC 4980E 36
    137 IRC 4980G 38
  3. If an amount is reported on Lines 16, 34, 36, and/or 38 then edit the right IRS Number 126, 127, 128, and/or 137 to the right of the line reporting the amount.

  4. When the above coding and editing has been completed, forward the edited return(s) to the Non-Master File section.

Form CT-2, Employee Representative's Quarterly Railroad Tax Return

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Form 2438, Undistributed Capital Gains Tax Return

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Form 8831, Excise Taxes on Excess Inclusions of REMIC Residual Interests

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Terms/Definitions/Acronyms

For Terms, Definitions and acronyms see the following tables:

Interpretation Words

Word Definition Example
Fair Accurate and professional service to all persons without regard to personal bias. Taxpayers have the right to expect a fair and just tax system
Significant Characters Any character other than zero or blank. There are any intervening blanks between significant characters.
Usually The exceptions when something is not required or what would create the unusual circumstance. Nominee returns usually have only partnership entity information with a statement notating the partnership is a nominee and is not required to file.
Timely The timeframe to consider what is or is not timely. Taxpayers have the right to receive help from the Taxpayer Advocate Service (TAS) if they are experiencing financial difficulty or if the IRS has not resolved their tax issues properly and timely through normal channels.
 

Acronyms and Abbreviations

Acronyms and Abbreviations Definition
AM Accounts Management
BMF Business Master File
C&E Code and Edit
CFR Code of Federal Regulations
CI Criminal Investigation
CIS Correspondence Imaging System
DLN Document Locator Number
EEFax Enterprise Electronic Fax
e.g. For Example
EIN Employee Identification Number
etc. et cetera
Exam Examination
Fax Facsimile
ID Identification or Identity
IDRS Integrated Document Retrieval System
IMF Individual Master File
IRC Internal Revenue Code
KCSPC Kansas City Submission Processing Center or Kansas City Submission Processing Campus
MFT Master File Tax
MMDDYY Month Month Day Day Year Year
NDC National Distribution Center
NMF Non-Master File
PDS Private Delivery Service
RRA98 Restructuring and Reform Act of 1998
SB/SE Small Business and Self-Employed
SCAMPS Service Center Automated Mail Processing System
SERP Servicewide Electronic Research Program (SERP)
SLA Service Level Agreement
SOI Statistics of Income
SP Submission Processing
SSN Social Security Number
TAC Taxpayer Assistance Center
TAS Taxpayer Advocate Service
TBOR Taxpayer Bill of Rights
TC Transaction Code
TEGE Tax Exempt and Government Entities
U.S. United States
USPS United States Postal Service
W&I Wage and Investment
ZIP Zone Improvement Plan