10 or more returns: E-filing now required
Starting tax year 2023, if you have 10 or more information returns, you must file them electronically. This includes Forms W-2, e-filed with the Social Security Administration. Find details on the final e-file regulations and requirements for Forms W-2.
To e-file, apply now for a Transmitter Control Code (TCC). It may take up to 45 days for processing.
Any person engaged in a trade or business, including a corporation, partnership, individual, estate, and trust, who makes reportable transactions during the calendar year must file information returns to report those transactions to the IRS. Persons required to file information returns to the IRS must also furnish statements to the other party to the transaction, such as recipients of income. The requirement to file information returns is mandated by the Internal Revenue Code and associated regulations.
The most common payments reported on each form are shown below. However, it is not a complete list of all reportable payments and the absence of a payment from the list does not mean that the payment is not reportable. For information on a specific type of payment, use the links in the table below to navigate to the form and its instructions.
For more detailed assistance and help making corrections, please see General Instructions for Certain Information Returns.
- General reporting
- Education reporting
- Health insurance reporting
- Transfers of stock reporting
- Retirement reporting
The table below provides the due dates for filing information returns to the IRS and to the recipient. If any date shown falls on a Saturday, Sunday or legal holiday the due date is the next business day.
Dates with an asterisk (*) are due to the IRS on March 31, if filed electronically.
Dates with a double asterisk (**) are due to recipients on March 15 for reporting by trustees and middlemen of Widely Held Fixed Investment Trusts.
Download a PDF version PDF of the table below.
General reporting
| What to report | Responsible party for this reporting | Form & instructions | Amounts to report | Due to IRS | Due to recipient |
|---|---|---|---|---|---|
| Mortgage interest (including points) | Persons in a trade or business that receive mortgage interest | $600 or more | February 28* | (To payer/borrower)
January 31 |
|
| Information about the acquisition or abandonment of property that is security for a debt for which you are the lender | There are different rules for multiple owners, governmental units, subsequent holders and multiple lenders (see instructions) | All amounts | February 28* | (To borrower)
January 31 |
|
| Sales or redemptions of securities, futures transactions, commodities, and barter exchange transactions | A broker or barter exchange |
1099-B, Proceeds From Broker and Barter Exchange Transactions PDF |
All amounts | February 28* | February 15** |
| Cancellation of debt | Financial institutions, credit unions, federal agencies and any organization that lends money on a regular and continuing basis
(see specific instructions) |
$600 or more | February 28* | January 31 | |
| Distributions, such as dividends, capital gain distributions, or nontaxable distributions, that were paid on stock and liquidation distributions | (see specific instructions) | $10 or more, except $600 or more for liquidations | February 28* | January 31** | |
| Interest income | Report only interest payments made in the course of your trade or business. Federal, state and local government agencies, as well as nonprofit organizations and nominees/middlemen also must report interest payments.
(see instructions) |
$10 or more ($600 or more in some cases) | February 28* | January 31** | |
| Payment card transactions | A payment settlement entity (PSE) is a domestic or foreign entity that is a merchant acquiring entity (a bank or other organization that has the contractual obligation to make payment to participating payees in settlement of payment card transactions) |
1099-K, Payment Card and Third Party Network Transactions PDF |
All amounts | February 28* | January 31 |
| Third-party network transactions | A payment settlement entity (PSE) is a domestic or foreign entity that is a third-party settlement organization (the central organization that has the contractual obligation to make payments to participating payees of third-party network transactions) |
1099-K, Payment Card and Third Party Network Transactions PDF |
More than $600, regardless of the total number of transactions | February 28* | January 31 |
|
Services performed by someone who is not your employee (Box 1) Cash payments for fish (or other aquatic life) you purchase from anyone engaged in the business of catching fish (Box 1) Payments to an attorney (Box 1) Example: For legal fees. |
(See specific instructions) | $600 or more | January 31 | January 31 | |
|
Rents (Box 1) Prizes and awards (Box 3) Other income payments (Box 3) Cash paid from a notional principal contract to an individual, partnership, or estate (Box 3) Medical and health care payments (Box 6) Crop insurance proceeds (Box 9) Fish purchased for resale (Box 11) Section 409A deferrals (Box 12) |
(See specific instructions) | $600 or more | February 28* | January 31** | |
| Royalties
(Box 2) |
(See specific instructions) | $10 or more | February 28* | January 31** | |
|
Payments of any fishing boat proceeds (Box 5) Excess golden parachute payments (Box 13) Nonqualified deferred compensation (Box 14) |
(See specific instructions) | All amounts | February 28* | January 31** | |
| Substitute payments in lieu of dividends or interest (Box 8) | (See specific instructions) | $10 or more | February 28* | February 15** | |
|
Gross proceeds paid to an attorney (Box 10) Example: In a settlement agreement. |
(See specific instructions) | $600 or more | February 28* | February 15** | |
| Gross proceeds from the sale or exchange of real estate | (see specific instructions) | Generally, $600 or more | February 28* | February 15 | |
| Timber royalties | (see specific instructions) | $10 or more | February 28* | January 31 |
Education reporting
| What to report | Responsible party for this reporting | Form & instructions | Amounts to report | Due to IRS | Due to recipient |
|---|---|---|---|---|---|
| Student loan interest received in the course of your trade or business | A financial institution, governmental unit (or any of its subsidiary agencies), educational institution, or any other person who receives student loan interest of $600 or more from an individual during the year in the course of your trade or business |
$600 or more |
February 28* |
January 31 |
|
| Qualified tuition and related expenses, reimbursements or refunds, and scholarships or grants | An eligible educational institution, an eligible educational institution that is a governmental unit, or an agency or instrumentality of a governmental unit, or certain insurers |
See instructions |
February 28* |
January 31 |
|
| Payments from qualified tuition programs and Coverdell ESAs | An officer or an employee, or the designee of an officer or employee, having control of a program established by a state or eligible educational institution, or a trustee of a Coverdell education savings account |
1099-Q, Payments from Qualified Education Programs (Under Sections 529 and 530) PDF |
All amounts |
February 28* |
January 31 |
| Contributions (including rollover contributions) to a Coverdell ESA | (see specific instructions) |
All amounts |
May 31 |
April 30 |
Health insurance reporting
| What to report | Responsible party for this reporting | Form & instructions | Amounts to report | Due to IRS | Due to recipient |
|---|---|---|---|---|---|
| Health insurance premiums paid on behalf of certain individuals | A provider of qualified health insurance coverage (defined in section 35(e)) and you receive advance payments from the Department of the Treasury on behalf of eligible recipients pursuant to section 7527 |
1099-H, Health Coverage Tax Credit (HCTC) Advance Payments PDF |
All amounts |
February 28*
Notice 2004-47 provides that the HCTC Transaction Center will file and furnish the Form 1099-H unless the provider specifically retains that obligation. |
January 31
Notice 2004-47 provides that the HCTC Transaction Center will file and furnish the Form 1099-H unless the provider specifically retains that obligation. |
| Payments under a long-term care insurance contract and accelerated death benefits paid under a life insurance contract or by a viatical settlement provider | Insurance companies, governmental units, and viatical settlement providers |
All amounts |
February 28* |
January 31 |
|
| Distributions from an HSA, Archer MSA, or Medicare Advantage MSA | (see specific instructions) |
1099-SA, Distributions from an HSA, Archer MSA, or Medicare Advantage MSA PDF |
All amounts |
February 28* |
January 31 |
| Contributions to an HSA (including transfers and rollovers) or Archer MSA and the FMV of an HSA, Archer MSA, or Medicare Advantage MSA | The trustee or custodian of an HSA, Archer MSA, or MA MSA |
5498-SA, HSA, Archer MSA, or Medicare Advantage MSA Information PDF |
All amounts |
May 31 |
(To Participant) May 31 |
| Certain information to the IRS and to taxpayers about individuals who are covered by minimum essential coverage and therefore are not liable for the individual shared responsibility payment. | Every person that provides minimum essential coverage to an individual during a calendar year must file an information return reporting the coverage | All amounts | February 28* | January 31 | |
| Transmittal form that must be filed with the Form 1095-B | Every person that provides minimum essential coverage to an individual during a calendar year must file an information return reporting the coverage |
1094-B, Transmittal of Health Coverage Information Returns PDF |
Not applicable | February 28* | January 31 |
| Each employee who was a full-time employee of the ALE Member for any month of the calendar year. | An ALE member | Not applicable | February 28* | January 31 | |
| Transmittal form that must be filed with the Form 1095-C | An ALE member |
1094-C, Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns PDF |
Not applicable | February 28* | January 31 |
Transfers of stock reporting
| What to report | Responsible party for this reporting | Form & instructions | Amounts to report | Due to IRS | Due to recipient |
|---|---|---|---|---|---|
| Transfer of an employer's stock to an employee pursuant to the exercise of an incentive stock option under section 422(b) | Corporations (see specific instructions) |
3921, Exercise of an Incentive Stock Option Under Section 422(b) PDF |
All amounts |
February 28* |
January 31 |
| Transfer of stock acquired through an employee stock purchase plan under section 423(c) | Corporations (see specific instructions) |
3922, Transfer of Stock Acquired Through an Employee Stock Purchase Plan Under Section 423 (C) PDF |
All amounts |
February 28* |
January 31 |
Retirement reporting
| What to report | Responsible party for this reporting | Form & instructions | Amounts to report | Due to IRS | Due to recipient |
|---|---|---|---|---|---|
| Distributions from retirement or profit-sharing plans, any IRA, insurance contracts, and IRA recharacterizations | (see specific instructions) |
$10 or more |
February 28* |
January 31 |
|
| Contributions (including rollover contributions) to any individual retirement arrangement (IRA) including a SEP, SIMPLE, and Roth IRA; Roth conversions; IRA recharacterizations; and the fair market value (FMV) of the account | (see specific instructions) |
All amounts |
May 31 |
(To participant) For FMV/RMD January 31 For contributions May 31 |
Related
- Am I required to file a Form 1099 or other information return?
- Information return reporting
- E-file information returns
- IRS and Treasury issue final regulations on e-file for businesses
- New electronic filing requirements for Forms W-2
- Electronic W-2/W-2C filing with the Social Security Administration